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Radio Road East MSTU Agenda 06/01/2015 Radio Road East M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 g Naples,FL 34112 MEETING AGENDA JUNE 1,2015 I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: April 8, 2015 V. Project Manager Reports—Harry Sells A. Budget Report B. New Meeting Location C. Project Manager Report- Status of Irrigation, Landscape, Plans moving forward D. Affordable Contract VI.OId Business VII. New Business A. Urban Green Contract B. New Landscape Contract/Bids VIII. Committee Comments IX. Public Comments X. Adjournment NEXT MEETING August 12,2015— 10:00 AM Location to be determined MEETING AGENDA JUNE 1, 2015 I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: April 8, 2015 V. Project Manager Reports—Harry Sells A. Budget Report B. New Meeting Location C. Project Manager Report-Status of Irrigation, Landscape, Plans moving forward D. Affordable Contract VI. Old Business VII. New Business A. Urban Green Contract B. New Landscape Contract/Bids VIII. Committee Comments IX. Public Comments X. Adjournment NEXT MEETING August 12, 2015— 10:00 AM Location to be determined Tessie Sillery , Operations Coordinator Public Transit & Neighborhood Enhancment Dept. Public Services Division 239-252-5840 (Office) 239-252-6628 (streemfax) tessiesiiieryycoiiiergov.net Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 Radia goad Sant .711, rueA ot„ eammitee 3299$a&7ameami?Tait Suite 103 Zekiziee, 74 34112 MEETING MINUTES APRIL 8, 2015 I. Call to Order Ms. Chapin called the meeting to order at 10:00am in absence of Mr. Johnson. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson (arrived at 10:25am), Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy. County: Harry Sells, Project Manager; Michelle Arnold, Director, Public Transit and Neighborhood Enhancement. Others: Dayna Fendrick— Urban Green Studio; Thomas Gonzalez and Mike Barrow - Affordable Landscaping Service and Design; David Durrell—Juristaff III. Approval of Agenda Mr. Depouw moved to approve the Agenda. Second by Mr. Fernandez. Carried unanimously 4- 0. IV. Approval of Minutes: February 11,2015 Ms. Chapin moved to approve the minutes of the February 11, 2015 meeting as presented. Second by Mr. Fernandez. Carried unanimously 4- 0. V. Landscape Architect Report—Dayna Fendrick Dayna Fendrick,Urban Green Studio submitted the "Landscape Architects Field Report—Field Report No.13" for review. She provided an overview of the report with the following highlighted: • Communities within the MSTU have commented they wish to see more colorful plants in the shell areas. • Weeds still persist in the areas planted with Asian Jasmine and Mimosa and the plants need to grow bigger to "choke out"the weed growth. • Some of the Buccaneer Palms that are not thriving need to be replaced with an alternate species. • The Spider Lilies are not doing well in certain locations and an alternate species should be considered for those that need replacing. 1 • Some of the"edging" is uplifting. An attempt will be made to drive it back into the ground. If this fails the next method requires moving the mulch and shell back and removing enough soil around the edging to allow lowering it. The Committee discussed the following items: • The Buccaneer Palms should be replaced with Christmas Palms and it would be prudent to plant a few as a trial in varying locations to ensure they thrive in the medians. • Given some species are doing well in some medians, but not in others, it may be beneficial for Staff to inspect the medians and make recommendations on any items that need to be addressed on an individual median basis. Mr. Depouw moved to authorize an expenditure in an amount not to exceed$1,500.00(one thousand five hundred dollars)for the planting of three Christmas Palms. Second by Mr. Fernandez. Carried unanimously 4—0. Chairman Johnson arrived at 10:25am The Committee requested Staff to provide a median by median report on the status of the landscaping and provide planting recommendations. VI. Landscape Maintenance Report—Affordable Landscaping Service Mr. Gonzalez reported trimming is to begin this week and he will rake shell to bury black mold, fertilizer placed in the next two weeks and will provide a price quote for the three Christmas Palms to be planted in place of the Buccaneer Palms. VII. Project Manager Report A. Budget Reports—Harry Sells Staff provided the document"Radio Road East MSTU Fund 166, April 8, 2015" for information purposes and provided an overview on the financial status of the Fund. He noted there is currently(before today's meeting) $14,000 of unencumbered funds in the fiscal year budget. Committee discussion occurred on the financial status of the MSTU highlighting: • Concern the costs of maintaining the irrigation system recommended by the County is becoming a burden on the budget. • Adjustments to the allocation of the MSTU's millage rate may help reduce strains on the budget. • The MSTU should contact the Board of County Commissioners and request they authorize the "County"to pay for the Radio Road East MSTU's maintenance costs (as done with some other County MSTU's). Staff noted the Radio Road East MSTU was formed under a more recent policy adopted by the Board which provides for the MSTU to bear the maintenance costs. Chairman Johnson moved to authorize Mr. Depouw to draft a letter to the Board of County Commissioners on behalf of the Committee requesting the responsibility for the costs of 2 maintenance of the medians be borne by the "County,"not the MSTU. Second by Mr. Fernandez. Carried unanimously 5—0. Chairman Johnson moved for Staff to request the millage rate distribution for the MSTU be changed to the maximum amount possible for allocations for maintenance with said additional funds being directed to maintenance of the medians. Second by Ms. Chapin. Carried unanimously 4—0. B. Project Manager Report—Harry Sells Mr. Sells reported Staff will be developing a maintenance schedule for the irrigation systems solar controls components. C. Status of Irrigation,Landscape,Plans moving forward Mr. Sells reported: • Staff continues to monitor the operation of the irrigation system and is investigating any changes that need to be made to ensure the system is the most cost effective, user friendly and operationally efficient to meet the needs of this particular MSTU. • Tests indicate the soil in the medians is a high PH and measures will be undertaken to attempt to lower it to ensure the proper nutrients are available for the plants intake. VI. Old Business None Mr. Fernandez left the meeting at 12:10pm VII. New Business A. Hart Electrical Quote Mr. Sells provided a price quote to ground and make electrical modifications to all four controller sites from Hart's Electric, Inc. to ensure the system is protected as much as possible from impacts of lightening strikes in the area. Mr. Depouw moved to authorize an expenditure of$1,770.00(one thousand,seven hundred and seventy dollars) to Hart's Electrical,Inc.for the "grounding"and electrical modification of 4 controller sites per their estimate dated 3/16/15. Second by Chairman Johnson. Carried unanimously 4—0. B. Replace Two Batteries in Solar Chargers Mr. Sells reported two batteries need replacing in the solar chargers and has requested quotes to do so. Chairman Johnson moved to authorize expenditure not to exceed$600.00(six hundred dollars)for the replacement of two batteries in the solar chargers. Second by Mr. Depouw. Carried unanimously 4—0. C. Change Landscape Maintenance Schedule 3 Discussion occurred noting it may be prudent to reinitiate the weekly maintenance schedule given the rainy season will be beginning soon. Ms. Chapin moved to authorize an expenditure not to exceed$9,000 for the purposes of revising the maintenance schedule of the medians to "weekly." Said revised maintenance schedule to begin immediately. Second by Chairman Johnson. Carried unanimously S—0. (This vote was taken before Mr. Fernandez left the meeting). VIII. Committee Comments None IX. Public Comments None X. Next Meeting June 10,2015—10:00 AM-Plantation Club House, 7773 Tara Court,Naples, FL 34104 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:30 P.M. RADIO ROAD EAST MSTU ADVISORY COMMITTEE Dale Johnson, Chairman The Minutes were approved by the Committee on , as presented or as amended 4 Radio Road East MSTU FUND 166 June 1,2015 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (93,400.00) $ - $ (88,425.56) $ (4,974.44) 2 FIFTH THIRD 0/N INTEREST $ (11 02) 3 INVESTMENT INTEREST $ (276.30) 4 INTEREST TAX COLLECTOR $ (2.86) 5 REVENUE STRUCTURE $ (93,400.00) $ - $ (88,715.74) $ (4,684.26) 6 TRANSFER FROM PROP.APPR. $ - $ - $ 108.21 7 TRANSFER FROM TAX COLL. $ - $ 8 CARRY FORWARD GEN $ (36,800.00) $ - $ - $ (36,800.00) 9 NEG 5%EST REV $ 4,700.00 $ - $ - $ 4,700.00 10 TRANSFERS&CONTRIB $ (32,100.00) $ - $ - $ (31,991.79) 11 TOTAL REVENUE $ (125,500.00) $ - $ (88,715.74) $ (36,784.26) 12 ENG FEES OTHER Urban Green,Inc. Landscape Architech M1 4500155143 $ 11,500.00 $ 7,740.72 $ 3,609.28 $ 150.00 13 INDIRECT COST REIMBURS $ 2,600.00 $ - $ 2,600.00 Affordable Landscaping Incidentals 4500154604 $ 6,588.50 $ - Affordable Landscaping Gumbo limbo 4500156285 $ $ 1,600.04 14 LANDSCAPE INCIDENTALS $ 9,000.00 $ 6,588.50 $ 1,600.04 $ 811.46 Affordable Landscaping Ground Maintenance 4500154604 $ 32,195.53 $ 11,601.25 $ - Affordable Landscaping Pigeon Plum 4500157422 $ - $ 910.00 $ - Florida Land Maint. Replace VDC Batteries 4500158419 $ 107.34 $ 427.66 Harts Electrical Correct Grounding on M 4500158489 $ 1,770.00 $ - 15 OTHER CONTRACTUAL $ 53,100.00 $ 34,072.87 $ 12,938.91 $ 6,088.22 16 ELECTRICITY $ 800.00 $ 160.45 $ 339.55 $ 300.00 17 RENT EQUIPMENT JM Todd Copy Machine Lease 4500154810 $ 300.00 $ - $ 133.06 $ 166.94 18 INSURANCE GENERAL $ - $ - $ - $ Naples Electric repair pump 4500153610 $ - $ 275.00 Fla.Irrigation Systems Irrigation parts 4500154350 $ 1,099.58 $ 100.42 Contermporary Controls Switchable Output Prote 4500158974 $ 378.00 $ - Contermporary Controls Motoria Controller ReIN 4500155004 $ - $ 1,628.85 19 SPRINKLER SYSTEM MAINT $ 3,500.00 $ 1,477.58 $ 2,004.27 $ 18.15 20 MULCH Forestry Resource Mulch 4500154351 $ 9,000.00 $ 1,050.00 $ 7,700.00 $ 250.00 Juristaff Transcriptionist 4500154352 $ 887.18 $ 912.82 GPSService Juno 4500156300 $ - $ 89.87 21 OTHER MISCELLANEOUS $ 2,300.00 $ 887.18 $ 1,002.69 $ 410.13 22 OFFICE SUPPLIES Staples office supplies 4500154725 $ 200.00 $ 171.07 $ 28.93 $ 0.00 23 COPYING CHARGES J.M Todd Copy charges 4500154809 $ 300.00 $ 45.29 $ 154.71 $ 100.00 24 FERT HERB CHEM Diamond Fertilizer Fertilizer 4500154423 $ 4,000.00 $ 269.50 $ 1,958.37 $ 1,772.13 25 OPERATING EXPENSE $ 96,600.00 $ 52,463.16 $ 34,069.81 $ 10,067.03 26 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ 24,200.00 $ - 27 TRANSFERS $ 24,200.00 $ - $ 24,200.00 $ - 28 Budget Trans from Appraiser $ 2,000.00 $ - $ 570.42 $ 1,429.58 29 Budget Trans from Tax Collector $ 2,700.00 $ - $ 1,888.56 $ 811.44 30 TRANSFERS CONST $ 4,700.00 $ - $ 2,458.98 $ 2,241.02 31 TOTAL BUDGET $ 125,500.00 $ 52,463.16 $ 60,728.79 $ 12,308.05 0 FY 10 Final Taxable Value Total Available Balance $ 12,308.05 348,180,488 FY 11 Final Taxable value Plus Commited And Not Spent $ 52,463.16 337,298,857 FY 12 Final Taxable Value 339,525,637 FY 13 Final Taxable Value 360,698,717 FY 14 Final Taxable Value Estimated Cash $ 64,771.21 389,209,201 FY 15 July Taxable Value Estimated Cash Less 7.90%Adj.14 to 15 Uncollected Ad Valorem Taxes $ 59,796.77 FY 15 FY 14 Millage 0.2401 0.2306 Extension 93,449 78,295 Maximum=.5000 Property Tax Limitation Impact FY 15 Gross Taxable Value 389,209,201 Minus:New Const.Annex. 2,505,443 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 386,703,758 Prior Year FY14 Levy(Proceeds) 83,177 Rolled Back Rate(less Amend. One) 0.2151 91%of Rolled Back Rate 0.1957 Teresa L. Cannon From: Sillery, Tessie Sent: Thursday, May 28, 2015 4:55 PM To: Sillery, Tessie; ' (faustore@aol.com)'; johnsod2@collier.k12.fl.us'; 'schapin43@aol.com'; Minutes and Records Cc: Arnold, Michelle; Soto, Caroline; 'dayna@urbangreenstudio.com'; 'Albert Benarroch'; 'Yvette Affordable (yvette@alsmarco.com)'; Christenbury, Daniel; 'David Durrell'; 'Rosie'; Sells, Harry Subject: RE: Read Ahead - Radio Road East MSTU - 6-1-15 @ llam @ The Public Transit & NBHD Enhancement Dept. 3299 Tamiami Trail East - Suite 103, Naples Fla. 34112 Dear Radio Road East MSTU Committee Members; NOTICE : NEW LOCATION/NEW DATE/NEW TIME Please find below the Agenda for the upcoming Radio Road East MSTU meeting on Monday 6-1-2015 @ 11am at the Public Transit & NBHD Enhancement Dept. 3299 Tamiami Trail East/Suite 103 , Naples, Fla. 34112 Radio Road East M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples,FL 34112 1 Florida Land Maintenance, Inc. Estimate dba Commercial Land Maintenance 3980 Exchange Avenue Naples, FL 34104 239.643.6205 Estimate Date: 5/21/2015 Estimate#: E1105178 Project: Bill To: P.O. NO.: 4500154176 Terms: Net 30 Board of County Commissioners Clerk's Finance Department 3299 Tamiami Trail East Suite 700 Naples, FL 34112-5749 Description Qty. Rate Total The following estimate is for Radio Road East, removal of existing Asian Jasmine and Mimosa as per plans. Rates taken from Devonshire ITB6082, PO 4500154176. Irrigation Supervisor(per man hour)to spray 12 Asian 10 65.00 650.00 Jasmine and Mimosa beds with round up to kill all vegetation. This will be sprayed 3 times over a 3 week period. Helper Labor to assist. 10 65.00 650.00 Irrigation Supervisor(per man hour) to remove all plant 48 65.00 3,120.00 material from the 12 beds and leave area clean and level. Helper Labor to assist. 96 65.00 6,240.00 Estimated County Dumping Fees for materials removed 4 45.00 180.00 from site. Actual amount will be billed. Estimated reimbursement for materials purchased (cost 1 150.00 150.00 +25%). Round up for spraying plant material. Actual amount will be billed. Total $10,990.00 Hannula Landscaping, Inc. Proposal 28131 Quails Nest Lane Bonita Springs, FL 34135-6932 Date Proposal# (FIANNULA)CACP*tG&wwiniknots4 5/26/15 15-3230 Phone: (239) 992-2210 Fax: (239) 498-6818 Proposed To Location 13-3129I GG MSTU Clerk's Finance Department Radio Road East MSTU 3299 Tamiami Trail E.STE 700 Santa Barbara Blvd to Davis Blvd Naples,FL 34112-5749 Description Qty Cost Total RADIO ROAD EAST MSTU RADIO ROAD(CR856)FROM SANTA BARBARA BLVD.TO DAVIS BLVD.) SCOPE I:Treat(1144)Mimosa and(5132)Asian Jasmine Pest Control Laborer(Fungicide Application) 6 402.50 2,415.00 2,415.00 SCOPE II:Irrigation Adjustments (2)Maintenance Irrigation Technicians 16 45.00 720.00 SCOPE III:Liquid Fertilizer Applications Pest Control Laborer 3 373.75 1,121.25 SCOPE IIII:Herbicide Application Pest Control Laborer 3 431.25 1,293 75 PROPOSAL ACCEPTANCE Total $5,550.00 Person signing this agreement must be authorized to enter such agreements and have read and agree to all specifications,terms,amounts,payments and procedures contained herein. Customer Signature P.O. No. Title Date Locate# 40 . 10Hannula Landscaping, Inc. Proposal i,,,, . 28131 Quails Nest Lane Date Proposal# Ht I I J A Bonita Springs, FL 34135-6932 � I Phone: (239) 992-2210 5/26/15 15-3229 Fax: (239) 498-6818 Proposed To Location 13-3129I GG MSTU Clerk's Finance Department Radio Road East MSTU 3299 Tamiami Trail E.STE 700 Santa Barbara Blvd to Davis Blvd Naples,FL 34112-5749 3 . Description Qty Cost Total RADIO ROAD EAST MSTU RADIO ROAD(CR856)FROM SANTA BARBARA BLVD.TO DAVIS BLVD.) SCOPE I:Remove Mimosa(1144)and Asian Jasmine(5132) Maintenance Landscape Supervisor 16 55.00 880.00 Maintenance Landscape Laborer 80 45.00 3,600.00 4,480.00 SCOPE II: Replacement of Topsoil Truckload of Soil(Contract Item:Live Oak,300 gal.) 3 510.00 1,530.00 Tilling(Contract Item: Laborer/Helper per man hour) 96 45.00 4,320.00 PROPOSAL ACCEPTANCE Total $10,330.00 Person signing this agreement must be authorized to enter such agreements and have read and agree to all specifications,terms,amounts,payments and procedures contained herein. Customer Signature Title P.O. No. Date Locate#