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Agenda 06/04/2014 PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICE TAXING & BENEFIT UNIT NOTICE OF PUBLIC MEETING JUNE 4, 2014 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION WEDNESDAY, JUNE 4 AT 1 :00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES. AGENDA 1. Pledge of Allegiance 2. Moment of silence for Frank Dickson 1940-2014 3. Roll call 4. Agenda approval 5. Audience comments 6. Administrator's report a. Selection of Operations Manager b. Procedure and advertising for Dickson replacement c. * Clam Pass dredging plan d. North boardwalk mangrove trimming e. Status of PBSD Budget request at county f. Monthly financial report 7. Chairman's report a. Meeting schedules 8. Committee Reports a. Ad-hoc Beach Renourishment * Board vote on PBSD responsibility and authority b. Landscape & Water Management * Board vote on lake testing ii. * Board vote on tilapia trial c. Clam Bay i. Ten-year Management Plan ii. * Reconsideration of vote to request BCC to amend Ordinance 96-16 on boat speed in Clam Bay. d. Safety 9. Old business 10. New business 5/29/2014 11. Adjourn *Asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. TO: PBSD Directors FROM: Dave Trecker SUBJECT: Beach Renourishment DATE: May 30, 2014 County guidelines for beach renourishment have been changed. In the immediate future, instead of targeting a major renourishment every six years, the county plans smaller, as-needed restorations every year. Pelican Bay will be responsible for renourishing the portion of the beach from one-half mile south of Vanderbilt Beach Road (approximately marker 41.5 to Clam Pass). See appended Backgrounder for more information. County officials indicated decisions on funding and allocation of sand would have to be sorted out within Pelican Bay. Since the PBSD has ordinance-based responsibility, the ad hoc Beach Renourishment Committee (Trecker, O'Brien, Cravens) passed the following motion to accept responsibility and establish authority: "The Pelican Bay Services Division acknowledges its authority, as directed by ordinance,to determine annually an acceptable level and disposition of sand renourishment for the Pelican Bay beach for which it is responsible, this renourishment to be consistent with county design standards." The PBSD board will be asked to approve this resolution at the 6/4/14 board meeting. BACKGROUNDER ON BEACH RENOURISHMENT IN PELICAN BAY Over the past month, I spoke with Gary McAlpin, head of Coastal Zone Management; Nick Casalanguida, head of the county's Growth Management Division (in the form of Q&A at a presentation he made); and Commissioner Georgia Hiller. From these discussions and previous information on beach renourishment,the following story emerged — some of it new, some of it not. • State statute defines public beach in terms of beach access to the public. All beach is public below mean high water. Above mean high water, it is public one-half mile in both directions of a public access point. For Pelican Bay,that means our beach is private from one-half mile south of Vanderbilt Beach Road to Clam Pass —that is,in terms of markers,from about 30.5 to 41.5; from just south of The Remington to Clam Pass. • The PBSD has beach renourishment responsibility for that stretch of beach. Any renourishment in that stretch of beach will not be funded by the county. Funding must come from Pelican Bay. No one I spoke to cares how it is divvied up within Pelican Bay or whether the PBSD pays for it all. That's something that must be decided within Pelican Bay. • If the PBSD foots the entire renourishment bill, the PBSD can dictate the policy —where renourishment is carried out, how much sand is emplaced, what the resulting width of the renourished beach will be. • Timing of renourishment of the Pelican Bay beach should coincide with timing of county beach renourishment—this to keep costs in check. • The county is dramatically revising its policy on beach renourishment. It now plans to restore sand on an annual as-needed basis —that is, only where there has been serious erosion, not the entire shoreline; and every year, not every six years. Further, as things now stand, the county will renourish only to a width of 100 feet, the guideline used in the last project. Quarry sand trucked in from the east will again be the first choice. (Dredged sand is cheaper, but only if the scale is very large. Several million dollars in set-up costs are incurred for each major dredging project.) • Alternative means for funding county beach renourishment are being explored —sources other than tourist tax revenues. But that has no bearing on us. Pelican Bay must fund its own beach renourishment. • The county will apply for a new 15-year multi-use permit covering beach maintenance. The permit is expected in "spring of 2015." • Regarding cost, according to 2/24/14 numbers from CZM,the PBSD and Foundation together paid about $800,000 for about 23,000 cu. yds. of sand in the recent project. For future planning, we are told to use $38/cu. yd. of sand. On that basis, a worse-case scenario would require sand for the entire length and width of the private beach (11,000 feet long x 100 feet wide x 1.5 feet deep) or about 61,000 cu. yds., costing about $2.3 million. A more likely scenario is the following: If we adhere to county policy and restore only badly eroded areas to a 100-foot width, annual cost would likely be in the $200,000 to 400,000 range. Dave Trecker 5/12/14 Updated 5/30/14 STATUS OF WATER-QUALITY PROBLEMS IN LAKES (5/30/14) • Dissolved nitrogen levels remain high. Misuse of fertilizer and/or over- irrigation (recycled water is loaded with nutrients) may still be a problem. • Combination of aeration + bacteria + plantings appears to best reduce algae build-up. • Dissolved copper remains high in many lakes, including a number of private lakes. A letter was sent to associations that maintain those lakes, requesting a written response of whether those associations are using copper. • Equilibrium between soluble and insoluble or sediment-bound copper appears to have been reached in many lakes, leaving high levels of copper available to wash into Clam Bay. If this is verified, some means of removing or reducing copper may eventually be needed — e.g., ion- exchange treatment, sulfate-reducing bacteria, or "treatment wetlands" in swales along the berm. Supporting tables are attached. Table 1 NITROGEN LEVELS IN LAKES --- Nitrite/Nitrate Levels (rng/L)--- Basin 3/13 8/13 11/13 2/14 1 . 0.33 0.16 0.23 0.21 2 0.16 024 0.12 0.17 3 0.46 0.19 0.18 0.35 4 0.33 0.25 0.04 0.11 5 0.04 0.05 0.07 0.06 6 0.01 0.03 0.002 0.08 Average 0.26 ----6- 0.18 s 0.13 --- . 0.18 - • Table 2 PHOSPHORUS LEVELS IN LAKES — Total Phosphorus Levels (mg/L) — Basin 3/13 8/13 11/13 2/14 1 0.17 0.07 0.06 0.03 2 0.09 0.17 0.10 0.03 3 0.33 0.28 0.29 • 0.18 4 0.16 0.18 0.12 0.07 5 0.19 0.21 0.65*: • 0.06 6 0.46 0.08 0.26 0.04 Average 0.21 —0 0.18 —p, 0.11 —v 0.07 . . . • _- _ , .• • :* Outlier,excluded from average Table 3 RATINGS OF TEST LAKES BASED ON ALGAE BUILD-UP* Best of Test Lakes 3-4 (Golf course) Aeration,plants,bacteria Second Best of Test Lakes 3-8 (Golf course) Aeration,plants,bacteria 3-9 (Golf course) Aeration,plants,bacteria Somewhat Better Than General Lakes 3-3 (St.Andrews) Aeration, bacteria 5-3 (Avalon) Floating islands No Better Than General Lakes 3-2 (Las Brisas) Aeration,plants 1-4 (Crayton) Aeration 4-1 (Oakmont) Bacteria 2-1 (Ridgewood) Plants * Six-month reading (Feb. 2014),based on visual examination of algae build-up and amount of algaecide needed to eradicate • Table 4 NUTRIENTS & COPPER IN PILOT LAKES Nitrite/Nitrate* Total Phosphorus* Copper** Best of Pilot Lakes 3-4 0.75 0.19 114 2nd Best of Pilot Lakes 3-8 0.84 0.09 134 3-9 0.48 0.29 199 Somewhat Better Than General Lakes 3-3 0.002 0.12 68 5-3 0.002 0.02 33 No Better Than General Lakes 3-2 0.02 0.09 31 1-4 0.14 0.02 25 4-1 0.44 0.10 16 2-1- 0.002 0.03 552*** * mg/L (2114) **4i. g/L (2/14) *** Likely outlier Table 5 COPPER LEVELS Copper frug/L) Basin 3/13 8/13 11/13 2/14 1 76 20 48 4 2 294 57 46 134 3 163 31 86 f.§) 4 408 73 58 59 5 102 157 31 CY 6 4.6 3.0 3.4 ,::."/,) Between 11/13 and 2/14,measurable copper ... - Declined noticeably in 10 lakes - Remained about the same in 24 lakes - Increased noticeably in 10 lakes LAKE WATER QUALITY UPDATE In preparation for the 5/16/14 LWM committee meeting, I toured several of the lakes with Pedro Pineiro. Here is a summary of my findings. • A number of lakes, including but not limited to the test lakes treated with aeration +plantings +bacteria (3-4, 3-8, 3-9), were free of visible algae. Conclusion: Something is working—the lake treatments or the responsible use of fertilizer and irrigation. • Others had a great deal of algae, including 1-4, 3-3, 4-1 and Lakes 9 (Glenview) and 10 (Commons/St. Maarten). Those were among the few I visited. Conclusion: Not everyone is using fertilizer and irrigation responsibly. • Nearly all of the lakes I visited had some unsightly surface growth— algae, duckweed and/or "bottom weed." • While our immediate concerns are residual copper and control of algae build-up without use of copper, it's relevant to note the substantial build- up of duckweed, also fed by nutrients from fertilizer/irrigation runoff, and treated by Reward ("Diquat Dibromide"), a potent herbicide that is not easily biodegraded. Dave Trecker (5/13/14) LAKE PROJECTS RECOMMENDED FOR FY 2015 FUNDING BY LANDSCAPE & WATER MANAGEMENT COMMITTEE (5/16/14) (1) CH2M Hill to continue program of sampling,testing and reporting on 30 upland lakes (reduced from 45) $72,000 (2) Tim Hall to carry out biannual sediment measurements and analysis on 10 lakes .$8,560 (3) CH2M Hill to assess technical feasibility and cost of three copper-removal procedures (ion-exhange, sulfate-reducing bacteria, "treatment wetlands") $20,668 (4) Pilot trial to test effectiveness of using tilapia to eat and remove algae and duckweed in one isolated lake this year Less than $2,000 ,. : TURRELL9 HALL & ASSOCIA'TES9 INC. MARINE & ENVIRONMENTAL CONSULTING 3584 l;,xchange Avenue, Suite B •Naples,Florida 34104-3732 m (239)643-0166 •Fax 643-6632•thall@turrell-associates.com turrell-associates.com May 2, 2014 Pelican Bay Services Division Ms. Lisa Resnick 801 Laurel Oak Drive, Suite 605 Naples, FL 34108 Re: Proposal for Professional Environmental Services Sediment Sampling Collection and Analysis Dear Ms. Resnick: Turrell, Hall& Associates,Inc. is please to provide you with this proposal for environmental services. It is our understanding that you would like for us to conduct sediment sampling within the basins of the Pelican Bay stormwater lake system,established during the quarterly water quality sampling we began in 2011 for The Pelican Bay Foundation. Our scope of services for this collection and lab analysis is found below. Data Collection: • Conduct sediment sampling using two sample locations per each basin(10 lakes total) ...$4,000/per event-Twice a Year Data Lab Analysis: • Lab Analysis for sediment sampling. o Copper and Aluminum $280/per event-Twice a Year Annual Total ....$8,560.00 Please feel free to contact us with any questions. Sincerely, Tim Hall Senior Ecologist CH2M HILL Engineers,Inc. 5801 Pelican Bay Boulevard Suite 505 Naples,FL 34108 Telephone: 239-596-1715 Fax:239-596-2579 DRAFT ATTACHMENT A Scope of Work CONTRACT N0. 13-6164(EN) Professional Services:Architect and Engineering for FY2015 Pelican Bay Stormwater Lakes Water Quality Monitoring April 18,2014 DESCRIPTION The objective of this work order is to contract outside Consultant Engineering Services (referred to hereafter as CONSULTANT)for the Collier County Pelican Bay Services Division (referred to as COUNTY),to provide Stormwater Lakes Water Quality Monitoring.The scope of services is a continuation of ongoing services provided during FY2014. PART 1.—SCOPE OF WORK TASK 1:Stormwater Lakes Water Quality Task 1A:Sampling and Analysis On a quarterly basis for one year,CONSULTANT will collect surface water grab samples at 45 stations listed in Table 1,as well as up to 7 additional samples per sampling event for quality assurance/quality control. Consultant will analyze the samples for the nutrient and trace metal parameters listed in Table 2 using a laboratory appropriately certified in Florida through NELAP. The procedures for sample collection, handling,and analysis will follow applicable Standard Operating Procedures published by the Florida Department of Environmental Protection (FDEP). Field procedures will include documenting the date and time of sample collection and results of field measurements of water temperature,pH,specific conductance,and dissolved oxygen within 1.0 foot from the water surface. PBSD_FY2015_SG OPTION.DOC PAGE 1 TABLE 1 Water Sampling Locations Pelican Bay Storm water Lakes Water and Sediment Quality Monitoring Program Sample Station Station Name Sample Station Station Name No. ID No. ID 1 1-1 Waterside S 24 4-3 Bay 3 2 1-2 Waterside N 25 4-4 Bay4 3 1-3 MJD 26 4-5 Bay 6 4 1-4 Crayton 27 4-6 Crescent 5 1-5 Registry 5 28 4-7 Pelican 6 6 1-6 Heron 29 4-8 Coco Bay 7 2-1 Ridgewood Pk 30 4-9 Pebble Creek 8 2-2 George N 31 4-10 Pelican 3 9 2-3 George W 32 4-11 Calais 10 2-4 Club 4 33 5-1 Hammock Oak 11 2-5 Club 7 34 5-2 L Ambience 12 2-6 Lugano 35 5-3 Avalon 13 3-1 Laurel Oaks 36 5-4 County Park 14 3-2 Las Brisas 37 5-5 Breakwater 5 15 3-3 St Andrews 38 5-6 Bay Colony EM 16 3-4 Pelican 9 39 5-7 Bay Colony EN 17 3-5 Interlochen 40 5-8 Bay Colony WN 18 3-6 Valencia 41 5-9 Bay Colony WM 19 3-7 Crown Colony 42 5-10 Vizcaya 20 3-8 Pelican 1 43 6-1 Trieste 21 3-9 Club 9 44 6-2 Remington 22 4-1 Oakmont 45 RC Main.Site 23 4-2 Bay 2 PAGE'L PBSD_PY2015 SG OPTION.DOC TABLE 2 Laboratory Analyses and Methods Pelican Bay Stormwater Lakes Water and Sediment Quality Monitoring Program Parameter Method MDL Ammonia Nitrogen EPA 350.1 Nitrate/Nitrite Nitrogen EPA 353.2 Total Kjeldahl Nitrogen EPA 351.2 Ortho Phosphorus EPA 300.1 Total Phosphorus SM 18 4500-P E Hardness SM2340B Total Suspended Solids EPA 160.2 Arsenic EPA 6010 0.5 pg/L Copper EPA 6010 0.93 p.g/L Zinc EPA 6010 2.5 p.g/L TASK 1B:Reports The CONSULTANT will prepare a brief technical memorandum(TM)to summarize the results for each water quality sampling event. The TMs will include the laboratory reports,field notes, and chain of custody forms. TASK 1C:Presentations The CONSULTANT will present a description of the findings from each quarterly sampling event to the Pelican Bay Advisory Board after each TM has been prepared. PART 2.—PROJECT SCHEDULE: The schedule for sampling events and deliverables shall be as follows: TABLE 3 Project Schedule Pelican Bay Stormwater Lakes Water Quality Monitoring Task Target Completion Date Notes Quarter 1 Sampling November 2014 Assume NTP by October 2014 Quarter 1 TM December 2014 Assume 3-week lab TAT Quarter 1 Presentation January Board Meeting Quarter 2 Sampling February 2015 Quarter 2 TM March 2015 Assume 3-week lab TAT Quarter 2 Presentation April Board Meeting Quarter 3 Sampling May 2015 PAGE 3 PBSD_FY2015 SG OPTION.DOC Quarter 3 TM June 2015 Assume 3-week lab TAT Quarter 3 Presentation July Board Meeting Quarter 4 Sampling August 2015 Quarter 4 TM September 2015 Assume 3-week lab TAT Quarter 4 Presentation October Board Meeting PART 3.—ASSUMPTIONS/EXCLUSIONS: Summary of Assumptions: • The quarterly water quality sampling events will start in November 2014. Summary of Exclusions: The following tasks are not included in the Scope of Work for this Agreement: 1. Survey Services 2. Preparing permit applications or paying permit fees 3. Meetings with agencies or stakeholders Additional tasks,including but not limited to those listed above,may be added to this Work Order by Amendment if desired by the COUNTY. PART 4.--CONSULTANT COMPENSATION: The COUNTY will compensate the CONSULTANT for the above services on a Lump Sum basis per the Fee Schedule agreed upon under Contract 13-6164 (EN) Architect and Engineering— Schedule B. An estimated budget for the above tasks has been established and is shown as Table 4 — Manhour and Cost Summary.A man-hour estimate for the above Scope of Services has been -for-the rp a of establishing the maximum upset limit for this Task Work C7d ot to exceed$86,091:` PAGE 4 POSD PY2015 SG OPTION.DOC ! ijJ i ® \ / { c. j2 w m , , i / / \ ) 7 [ / } ii f § ) . ! e , / e ) fl g 5 ESE .. ; a = & | a, . . . . . . § j § , } , _---- - . . § a a a % E. a gi ) - . \ 5] ` / ! 4 a ® 2 /& ; .7-; e a / / . 6 `@ / } ) t, � _ , / / a eNP : : * ■ j ) /FA !.» LI ° / w § % a ` \ a) , �i 2 2) } 2 § ` : ; § ! a a 0 / ! i § ! ) § ! ® / 7 ;=, 2 � ~ a k \ \ ) 0E -4 ` ° ea ; 3 ; § -E- ` & - - - { § § / . } ( — k ; \ / § � 0 $ \ y / / § § } \ jf ! ; ® � � • ( = 2 / | & i P ` \ / § tr. { ' \ / ) / � \ ( \ § k \ r. k * . ) CH2M HILL Engineers,Inc. 5801 Pelican Bay Boulevard Suite 505 Naples,FL 34108 Telephone: 239-596-1715 Fax:239-596-2579 DRAFT ATTACHMENT B Scope of Work CONTRACT NO. 13-6164(EN) Professional Services:Architect and Engineering Pelican Bay Stormwater Lakes Sediment Quality Surveys April 18, 2014 DESCRIPTION The objective of this work order is to contract outside Consultant Engineering Services' (referred to hereafter as CONSULTANT)for the Collier County Pelican Bay Services Division (referred to as COUNTY),to provide Stormwater Lakes Sediment Quality Surveys. PART 1.—SCOPE OF WORK Task 1:Sediment Quality Surveys PBSD has expressed interest in inclusion of sediment quality surveys in the FY2015 stormwater lakes monitoring program in order to improve an understanding of the distribution of copper in pond sediments and the relationship between sediment and water column copper concentrations. The stations surveyed by Turret) Hall&Associates in 2013 were reviewed in relation to the stormwater lakes water quality monitoring records for the August and November 2013 and February 2014 quarters to identify overlap in stations coverage where elevated sediment and/or water column copper concentrations occurred during the respective surveys. On the basis of that review,ten stations were identified for proposed inclusion in the FY2015 monitoring program. The stations are identified in Table 1. Four of the ten proposed stations were surveyed by Turrell Hall &Associates and also exhibited elevated copper concentrations during the referenced water quality monitoring quarters.Monitoring of these ten stations will allow temporal comparisons of the four applicable stations'data with the information generated by the 2013 study,while data produced in FY2015 will provide information to support the assessment of sediment—water column relationships. Sampling of sediments from the indicated stations will be conducted during two of the four quarters during the FY2015 administrative period. Unless otherwise modified,the monitoring will be done during one wet season quarter and one dry season quarter in order to support review of the data with respect to seasonality in key physical/chemical conditions documented through the water quality evaluations and associated documentation of field conditions for the quarter preceding the time of sampling. The CONSULTANT will collect three(3)sediment samples from the deepest portion within each lake and composite them into a single sample PRSD_FY2015 SG OPTION.DOC PAGE 1 per lake. Two additional similarly collected composite samples will be collected per sampling event as duplicate samples for quality assurance/quality control for a total of 12 sediment samples during each survey.Two additional equipment blank samples will also be analyzed during each survey. At one of the sediment sampling locations in each lake,a water column profile of the dissolved oxygen,temperature,specific conductance, pH,and redox potential will be evaluated using appropriate field instrumentation;measures will be taken at 1-foot intervals from just below the water surface to just above the lake sediment surface.This will define whether the lakes exhibit physical stratification,and the information produced will be used to characterize the dominant forms of copper likely present in the water column. TABLE 1 10 Lakes Included for Sediment Evaluations Pelican Bay Storm water Lakes Consultation Services Basin No. Station ID Station Name 1 1-4* Crayton 1-5 Registry S 2 2-4 Club 4 2-5* Club 7 3 3-4 Pelican 9 3-6 Valencia 4 4-7 Pelican 6 4-10* Pelican 3 5 5-2 1 Ambience 5-8* Bay Colony WN Note: *=Stations included in the 2013 sediment study by Turrell Hall&Associates The procedures for sediment sample collection, handling,and analysis will follow applicable Standard Operating Procedures published by the Florida Department of Environmental Protection (FDEP). It is anticipated that sediment samples will be collected using a coring device designed to retrieve an undisturbed sediment sample from the upper visual boundary; the sample to be retained will represent a composite of the upper 6-inch layer below the sediment surface. Field meter probes will be used to characterize pore water sulfides and redox potential of the samples retrieved. Samples retained will be analyzed for the parameters listed in Table 2 using a laboratory appropriately certified in Florida through NELAP. To characterize the potential concentration gradients and potential for diffusion and for complexation by copper with natural compounds,supplemental water samples will be collected from one of the sediment sampling locations in each lake for laboratory analysis. Water samples will be collected from two depths prior to sediment sample collection:1 foot below the pond water surface,and 1 foot above the pond sediment surface. Four additional PBSD,FY2015 SG OPTION.DOC PAGE 2 samples will be collected for quality assurance/quality control,for a total of 24 water quality samples. Water samples will be analyzed in the laboratory for the presence and abundance of compounds that can potentially complex with copper and thereby affect its potential for mobilization from the sediments.Analytes to be sampled by the lab include: alkalinity, hardness, sulfate,sulfide, nitrate+nitrite nitrogen,total phosphorus,orthophosphate,calcium, sodium, iron,and total and dissolved organic and inorganic carbon. TABLE 2 Analytical Parameters and Methods for Sediment Evaluations Pelican Bay Storm water Lakes Consultation Services Parameter Method Aluminum EPA 6010 Calcium EPA 6010 Copper EPA 6010 Y Iron EPA 6010 Total Kjeldahl Nitrogen EPA 351.2 Total Phosphorus EPA 365.4 Sulfur ASTM D-42391, Bulk density ASTM D263 Grain size ASTM D422 Percent moisture ASTM D2216 Percent solids ASTM D2216 Sulfate EPA 9056 Pore water sulfide EPA 376.1 i/ Nitrate EPA 9056 Carbonate SM2320B TOC EPA 9060 Loss on Ignition(LOl) EPA 1010 Reclox potential Field Measurement Data generated by these FY2015 activities will be compared with the relevant results of the Turrell Hall&Associates 2013 sediment survey,and also will be reviewed in relation to the respective quarterly stormwater lakes water quality data sets to investigate if any quantitative relationships can be identified between sediment and water column copper concentrations and the other supplemental parameters monitored inclusive of sediment and water iron, sulfate,nitrate and carbonate;sediment redox potential;water column oxygen profile;organic PESE_PY2015 SGOPTION.DOC PAGE3 content; sediment type and grain size.Tabular and/or graphical data summaries will be incorporated into the quarterly reports and briefing materials generated as described under the stormwater lakes water quality monitoring program. Task 2:Quarterly Reporting/Consultation Services Each quarter's investigations will be reported to PBSD through submittal of the following deliverables: D The CONSULTANT will prepare a brief technical memorandum (TM)to summarize the results for each quarter's monitoring activities. The TMs will include tabular and/or graphical summaries of the quarter's data and will compare the quarter's results with relevant historical monitoring records. The laboratory reports,field notes,and chain of custody forms will be provided as appendices to each TM. A The CONSULTANT will present a briefing to the PBSD Board,or alternatively to one of the PBSD Advisory Committees(e.g.,Landscape and Water Management Committee, Clam Bay Committee,other),on the key findings from each quarterly sampling event. Each of the briefings(one per quarter)will be based on the information presented in the corresponding TM. PART 2.—PROJECT SCHEDULE: The schedule for sampling events and major deliverables is summarized in Table 3.The sediment surveys are currently proposed to be executed in Quarters 2(dry season)and 4(wet season). TABLE 3 Project Schedule Pelican Bay Storm water Lakes Consultation Services Activity/Deliverable Target Completion Date Notes Quarter 2 Sampling February 2015 Quarter 2 TM March 2015 Assume 3-week lab TAT Quarter 2 Presentation April Board Meeting Quarter 4 Sampling August 2015 Quarter 4 TM September 2015 Assume 3-week lab TAT Quarter 4 Presentation October Board Meeting Note:TAT=laboratory turn-around time for delivery of analytical results. PART 3.—ASSUMPTIONS/EXCLUSIONS: Summary of Scoping Assumptions: e The quarterly water quality sampling events will start in November 2014 to continue PBSD_FY201S_SG OPTION.DOC PAGE 4 the quarterly schedule followed in prior monitoring administrative periods.The sediment sampling will coincide with two of the quarterly water quality sampling events(unless otherwise modified,these will represent one wet season and one dry season).Sediment surveys will only be authorized as an augmentation of the stormwater lakes water quality monitoring program. © The quarterly TM deliverables will be submitted as electronic deliverables in pdf format.The TMs wilt be provided as drafts;and then finalized to address PBSD review comments received in writing within ten(10)business days of draft receipt. a The quarterly briefings will be supported by Power Point-based slide materials to be submitted with sufficient lead time to allow them to be incorporated into the applicable Board or Committee agenda package. o Recommendations for the FY2016 stormwater lakes investigations will be provided to PBSD during the spring of 2015 in order to provide further investigations refinement supporting management decision making in relation to copper issues in Clam Bay. Summary of Exclusions: The following services are not included in the Scope of Work for this Agreement: 1. Professional surveying services 2. Preparation of permit applications;payment of applicable associated permit fees 3. Meetings with agencies or stakeholders external to PBSD. if additional services beyond those detailed in this work authorization are needed during the course of the FY2015 activities,PBSD may authorize such supplemental services through formal work order amendment addressing scope and budget allocation. PART 4.—CONSULTANT COMPENSATION: The COUNTY will compensate the CONSULTANT on a Lump Sum basis per the Fee Schedule agreed upon under Contract 13-6164(EN)Architect and Engineering—Schedule B. The authorized budget for the above tasks is based upon the cost estimate shown as Table 4- Manhour and Cost Summary.The labor and expense estimate for the above Scope of Services has been pre red forth sole-purpa, of establishing the maximum upset limit for this Work Order whit is not to exceed$55,900ithout written authorization from the County. fs i d a, o� 14 r r VOlt 4. a ♦\©o `, \''-'1'k 110 '‘. r .% 160 e le t- \''i 1%%Ili ''t 1, % Ill . ' ' .''' ' '4 Alit t rA % t lililli in 1 va 3' 1:1: :litS 0 .,,, ‘. \''',\\,, 1\10 . o � ' M N wJ O O O N N %� J� c � r r o Y" q t V WtA �r r ° U J U CH2M HILL Engineers,Inc. 5801 Pelican Bay Boulevard Suite 505 Naples,FL 34108 Telephone: 239-596-1715 Fax:239-596-2579 DRAFT ATTACHMENT C Scope of Work CONTRACT NO. 13-6164(EN) Professional Services:Architect and Engineering Pelican Bay Stormwater Lakes Water Treatment Technology Review April 18,2014 DESCRIPTION The objective of this work order is to contract outside Consultant Engineering Services (referred to hereafter as CONSULTANT)for the Collier County Pelican Bay Services Division (referred to as COUNTY),to provide Stormwater Lakes Water Treatment Technology Review services. PART 1.—SCOPE OF WORK Task 1:Preliminary Treatment Technology Assessment A review of copper treatment technologies which may be applicable for reducing copper concentrations in Pelican Bay stormwaters prior to their release to Clam Bay is needed in order to prepare for future discussions with the Florida Department of Environmental Protection (FDEP). The CONSULTANT will prepare a brief technical memorandum describing the potential performance and configuration of selected technologies intended to remove copper from the pond water.The purpose of the analysis will be to provide the Pelican Bay Services Division (PBSD)a preliminary understanding of commonly accepted treatment technologies and their conceptual cost ranges. The treatment technology would be assessed as a process to be applied to a recirculated side stream or to a single pass treatment during periods when pond waters are flowing.Three technologies will be considered in the assessment: 1) Ion exchange using chelation resins for adsorption and sequestration; 2) Treatment wetlands for capture and treatment by combined biological and chemical processes;and - Passive biochemical reactors using peat or compost as a media for adsorption and. complexation with biogenic sulfide. For each technology,the key removal processes will be described and treatment effectiveness PBSD_FY20153G OPTION,D0C PAGE 1 will be estimated using available water quality data.Benefits and constraints of the technologies will be described and summarized,including the possible effects of pond water chemistry on performance and maintenance.Approximate area requirements and maintenance effort will be described.Conceptual rough-order-of-magnitude costs will be developed for each technology.Recommendations for possible pilot studies will be provided and conceptual descriptions of pilot study area,flow,power and other requirements will be provided. The memorandum will be prepared in an executive summary format,with supporting technical materials and analyses attached as appendices,tables and figures.The memorandum will be submitted in a draft format for review by PBSD.The CONSULTANT will present the results to the Landscape and Water Management Committee or similar meeting to be specified by PBSD. A final version of the memorandum will be provided that will include responses to comments and suggested revisions provided by PBSD. PART 2.—PROJECT SCHEDULE: The schedule for the proposed services is outlined in Table 1 TABLE 1 Project Schedule Pelican Bay Storm water Lakes Consultation Services Activity/Deliverable Target Completion Date Notes Treatment Technology April 2015 Board Meeting Assume NTP by October 1, Summary 2014 PART 3.—ASSUMPTIONS/EXCLUSIONS: Summary of Scoping Assumptions: o The TM deliverable will be submitted as an electronic deliverable in pdf format.The TM will be provided as a draft;and then finalized to address PBSD review comments received in writing within ten (10) business days of draft receipt. Summary of Exclusions: The following services are not included in the Scope of Work for this Agreement: 1. Professional surveying services 2. Preparation of permit applications;payment of applicable associated permit fees 3. Meetings with agencies or stakeholders external to PBSD. If additional services beyond those detailed in this work authorization are needed during the course of the FY2015 activities,PBSD may authorize such supplemental services through formal work order amendment addressing scope and budget allocation. PART 4.—CONSULTANT COMPENSATION: The COUNTY will compensate the CONSULTANT on a Lump Sum basis per the Fee Schedule PESD_PY2015_SG OPTION.DOC PAGE 2 agreed upon under Contract 13-6164(EN)Architect and Engineering—Schedule B. The authorized budget for the above tasks is based upon the cost estimate shown as Table 2— Manhour and Cost Summary.Ibe labor and expense estimate for the above Scope of Services has been pared for the sole , se of establishing the maximum upset limit for this Work Order ich is not to exceed$20,668 ithout written authorization from the County. PESD FY201S SG OPTION.DOC PAGE 3 Ns It Oltlitibowws r7o® \\, IS%ott1 '4, ..,vit \ '1 tp \1 X. I t P AViliost Ili% � OO t Slit '+4 'i *us F ,0 y t \\ SO o 0Atli% o V$ o d c O 5\ ii11t o O lit o S o w.P`nW '2 '2N `nf w 1 o aW 9 N NFyeA G %�� \w `' N oo CH2M HILL Engineers,Inc. 5801 Pelican Bay Boulevard Suite 505 Naples,FL 34108 Telephone: 239-596-1715 Fax:239-596-2579 DRAFT ATTACHMENT D Scope of Work CONTRACT NO. 13-6164(EN) Professional Services:Architect and Engineering Pelican Bay Stormwater Lakes Subject Matter Expert Consultation Services April 18,2014 INTRODUCTION Water quality-focused investigations by the Florida Department of Environmental Protection (FDEP)have raised concerns regarding copper concentrations within Clam Bay.Studies have documented concentrations which exceed the surface water quality standard for copper in Class II waters(estuarine/marine waters). It has been hypothesized that these elevated copper concentrations may reflect the cumulative effects of stormwater discharges into Clam Bay from Pelican Bay. Water quality monitoring specifically of the Pelican Bay stormwater lakes was initiated by the Pelican Bay Foundation in November 2011 to support characterization of the general water quality conditions within representative lakes in each basin, and to assess if elevated concentrations were related to specific Pelican Bay basins and/or to specific lakes within the basins.The cumulative monitoring records available to date indicate that copper concentrations in most of the lakes in five of the six PBSD basins are elevated and likely reflect the historical routine use of copper sulfate for algal bloom control in the lakes. Monitoring in August and November 2013 and February 2014 has confirmed that elevated concentrations have persisted suggesting that copper mobilization from the lake sediments back into the water column appears to be occurring through some combination of physical,chemical,and/or biological processes. During a March 31,2014, meeting of the Landscape and Water Management Committee,the conclusion reached was that the PBSD should retain a firm capable of providing relevant Subject Matter Experts(SM Es)who could provide high-level technical and regulatory guidance as additional water and sediment quality data is generated in the future by ongoing monitoring programs,and as PBSD prepares for negotiations with the FDEP regarding possible management strategies focused on copper reductions in waters delivered to Clam Bay. This work order addresses the scope and budget for limited level-of-effort based support services in the general areas of water quality treatment to reduce copper concentrations in urban stormwaters. PBSD_FY201.5_SG OPTION.DOC PAGE 1 PART 1.—SCOPE OF WORK Task 1:Subject Matter Expert Consultation Services The CONSULTANT will prepare for and facilitate one technical working meeting with PBSD representatives each quarter during FY2015. These technical working meetings will consist of a half day workshop during which the CONSULTANT will provide two (2)Subject Matter Experts (SMEs)to meet with PBSD and discuss how the ongoing lake water quality and related monitoring studies included in the FY2015 monitoring program are pertinent to the improved understanding of the technical and/or regulatory issues faced by PBSD during future interactions with the FDEP regarding Pelican Bay's copper issues. The SMEs will be drawn from the experts available through the CONSULTANT's staff resources generally based in South Florida. The CONSULTANT will prepare Power Point slide materials to help facilitate the discussions,if needed, and a meeting summary memorandum will be submitted by the CONSULTANT after each of these workshops to document meeting participants,topics discussed,and any follow up action items identified for PBSD staff. The meeting summary memorandum will be submitted in electronic format within five(5)business days of each technical working meeting. PART 2.—PROJECT SCHEDULE: SME consultation services will be provided under a schedule to be defined at the time of work order scope finalization. However,for planning purposes,the tentative schedule for the workshops described in the scope of work is provided in Table 1. TABLE 1 Project Schedule Pelican Bay Storm water Lakes Consultation Services Activity/Deliverable Target Completion Date Notes Quarter 1 Workshop December 2014 Quarter 2 Workshop March 2015 Quarter 3 Workshop June 2015 Quarter 4 Workshop September 2015 Meeting summary memorandum to follow each workshop by 5 business days. PART 3.—ASSUMPTIONS/EXCLUSIONS: Summary of Scoping Assumptions: • Subject Matter Experts(SMEs)who may participate in technical work meetings with PBSD will be drawn from the CONSULTANT's South Florida offices(within a 3 hour driving distance). If SMEs from beyond this geographic range are to participate,they will either do so via conference call/live meeting,or additional travel arrangements will need to be authorized in advance of any such necessary travel. 6 Recommendations for the FY2016 stormwater lakes investigations will be provided to PBS PY2A15_SGOPTION.DOC PAGE2 PBSD during the spring of 2015 in order to provide further investigations refinement supporting management decision making in relation to copper issues in Clam Bay. Summary of Exclusions: The following services are not included in the Scope of Work for this Agreement: 1. Professional surveying services 2. Preparation of permit applications; payment of applicable associated permit fees 3. Meetings with agencies or stakeholders external to PBSD. If additional services beyond those detailed in this work authorization are needed during the course of the FY2015 activities,PBSD may authorize such supplemental services through formal work order amendment addressing scope and budget allocation. PART 4.—CONSULTANT COMPENSATION: The COUNTY will compensate the CONSULTANT on a Lump Sum basis per the Fee Schedule agreed upon under Contract 13-6164(EN)Architect and Engineering—Schedule B. The authorized budget for the above tasks is based upon the cost estimate shown as Table 2— Manhour and Cost Summary.The labor and expense estimate for the above Scope of Services has been prepaire a so a p�rrpose of establishing the maximum upset limit for this Work Order Mr' is not to exceed$32, without written authorization from the County. MIL PI3Sn FY2015 SGOPTION.DOC PAGE 3 ,I g8 k .x e] a a ° §§ « a k . 8 t $ k G k 2 ) 2 ` § A - \ / / ) / g 3 $ ) | ! \ 2k2 / . . § ) ) ° ° § ) i ! \ 2 § $/� § ] § ) ) ° 2 ° 5 |8 8 8 k & \ / ) 2 § m f ^ ! §§ ] (( )k m- ( 72 ; ) ƒ ! / ! Q J § $ )) } ) ) % � ( aa ° # ; , : a ; - . - j - - § ] ) o § ) „ ! m § / \ � 2 ƒ / _} 32 u \ / \ f ` A � / \ ~ 8 k ° \ Hi ) ` k § SUMMARY SAFETY COMMITTEE MEETING MAY 16, 2014 1.The Safety Committee voted 4-2 to recommend striping PB Blvd. for a 4 ft. bike lane and 4 vehicular lanes(two in each direction). The impetus to bring this change forward is the need to separate pedestrians from bicycles on our paths as much as possible. Numerous complaints and pedestrian accidents involving physical injury as a result of too many bicycles on our pathways need to be addressed. Adding a bike lane to our Blvd., while still maintaing 4 vehicular lanes (2 in each direction), seems to be an appropriate remedy. It will encourage many bicyclists to use the designated lane instead of the pathways, decreasing the threat to walkers of being hit by bicycles on the path. A designated bike lane would also require, by law, packs of bicyclists to use the bike lanes and not spread out on the vehicular lanes. The community must weigh in on this, however. It is the intention of the Committee to take no action until resident feedback is considered and given its proper place in the decision making process. 2. The Committee, after reviewing past plans and community sentiment, does not recommend widening of the pathway along PB Blvd. 3. Safety Committee and PBSD Board member, Scott Streckenbein, performed an audit of the paths along PB Blvd. and found the following: a. The physical condition of the paths was generally good b. Vegetation and planting overgrowth into sections of the pathway was noted to severely narrow the width of the paths; further increasing a safety hazard to pedestrians in the of bicycle traffic on the pathways. c. Committee action to remedy this situation will be as follows: 1. the PBSD will trim back those areas within its responsibility. 2. staff will enlist Frank Laney of the Foundation to notify those Associations that have allowed vegetation overgrowth to grow into the paths. 3. PB Foundation Chairman Dave Cook has indicated that he will contact the President's Council by letter asking for them comply with proper trimming of their properties. 4. A Community outreach educational program will be developed to inform the residents, guests, and tenants of the rules and laws pertaining to bicycle riding on the berm, pathways, and roads. 5. "Yield Here to Pedestrian" in crosswalk signs will replace the current"Stop Here for Pedestrian"signs when PB Blvd. is resurfaced and striped. Joe Chicurel, Chairman PBSD Safety Committee ResnickLisa From: Joseph Chicurel [jchicurel@gmail.com] Sent: Thursday, May 29, 2014 7:47 AM To: ResnickLisa Subject: Vegetation Overgrowth Decreasing Pathway Widths on PB Blvd. Mary and Lisa,I would like these two photos and captions included along with my Safety Cte. Summary. Thank you,Joe(Summary to follow shortly) ` -..`V. 1 Y _ s „ , -,.teak 1N p , i 5 x + 1 r ',fir . s " " : it r1, . . l''' " Its- ; 1 ,,,,,,7,. ...,A ; `a. T t l ~`n, IT S. e . _ e ...FAIN NN r:. ; ,J". : I�, ' � r , s . : o _ _ +s 1.x ... ,.., ,.auto- 'fit's"..;.. 4 b'" — _ zewc ' . 4 _ iii w: t 6' > �l8't" j•Fy T Vegetation Overgrowth Causing Dangerous Decrease of Pathway Width 1 ,r. ...\' . , .. ... , . • WI4,• . . ' . . ..- . • . . A t „ ... ....., , - .. . - tt,•N, , , . ..., . . ,,, ..,. . . .... 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Vegetation Overgrowth Decreasing the Width of Our Paths 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31,2014 Operating Fund 109-FY 2014 (Unaudited) Assets Current Assets Cash and Investments 1,694,074.78 Interest Receivable - Improvements,Vehicles & Equipment 927,956.82 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,622,031.60 Total Assets $ 2,622,031.60 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 1,944.65 Accrued Wages Payable - Goods Received/Inventory Recv'd 12,632.83 Total Liabilities $ 14,577.48 Fund Balance Fund Balance -unreserved 925,067.65 Excess Revenues (Expenditures) 1,682,386.47 Total Fund Balance 2,607,454.12 Total Liabilities and Fund Balance $ 2,622,031.60 1 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31,2014 Operating Fund 109-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 796,800.00 $ 796,800.00 $ 796,800.00 $ - Special Assessment-Water Management Admin 742,500.00 705,375.00 708,208.45 2,833.45 Special Assessment-Right of Way Beautification 1,947,100.00 1,849,745.00 1,858,133.35 8,388.35 Plan Review Fees 1,500.00 - - - Miscellaneous - - 310.00 310.00 Revenue Reserve (135,300.00) - - - Interest 15,200.00 8,866.67 3,697.75 (5,168.92) Total Operating Revenues $ 3,367,800.00 $ 3,360,786.67 $ 3,367,149.55 $ 6,362.88 Operating Expenditures: Water Management Administration Payroll Expense $ 46,500.00 $ 34,000.00 $ 30,308.29 $ 3,691.71 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 200.00 150.00 150.00 - _ IT Office Automation/Billing Hr. 4,500.00 3,375.00 3,375.00 - Indirect Cost Reimbursement 80,300.00 80,300.00 80,300.00 - Inter Payment/Mnt.Site Ins. Assessment 15,900.00 11,900.00 11,925.00 (25.00) Other Contractural Services 37,500.00 25,000.00 24,947.00 53.00 Telephone 3,600.00 2,400.00 1,838.50 561.50 Postage and Freight 1,700.00 100.00 26.90 73.10 Rent Buildings and Equipment 11,000.00 7,300.00 7,346.11 (46.11) Insurance-General 900.00 700.00 675.00 25.00 Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,200.00 - - - Legal Advertising 1,200.00 400.00 142.52 257.48 Other Office and Operating Supplies 2,200.00 1,300.00 917.90 382.10 Training and Education(Tuition Reimb.) 1,100.00 1,100.00 1,838.88 (738.88) Total Water Management Admin Operating $ 218,400.00 $ 168,025.00 $ 163,791.10 $ 4,233.90 Water Management Field Operations Payroll Expense $ 141,600.00 $ 103,500.00 $ 96,556.79 $ 6,943.21 Engineering Fees 32,500.00 13,500.00 11,084.50 2,415.50 Flood Control Berm and Swale Mntc. 18,000.00 18,000.00 20,535.00 (2,535.00) Landscape Materials/Replanting Program 8,500.00 1,200.00 601.88 598.12 Interdepartmental Payment(Water Quality Lab) 29,100.00 24,300.00 24,839.00 (539.00) Plan Review Charges 1,500.00 - - - Other Contractural Services 1,000.00 300.00 - 300.00 Temporary Labor 44,900.00 37,500.00 38,004.60 (504.60) Cell Phones 500.00 300.00 303.25 (3.25) Trash and Garbage 5,700.00 3,900.00 3,452.00 448.00 Motor Pool Rental Charge 200.00 - - - Insurance-General 2,400.00 1,800.00 1,800.00 - Insurance-Auto 900.00 675.00 675.00 - Building Repairs&Mntc. 1,700.00 425.00 326.48 98.52 Fleet Maintenance and Parts 3,900.00 3,300.00 4,756.66 (1,456.66) Fuel and Lubricants 3,400.00 2,300.00 1,832.52 467.48 Tree Triming 52,000.00 21,700.00 18,422.00 3,278.00 Clothing and Uniforms 1,100.00 900.00 701.75 198.25 Personal Safety Equipment 500.00 500.00 2,500.00 (2,000.00) Page 1 of 3 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 1,000.00 $ - $ - $ - General 11,300.00 $ 2,825.00 2,499.00 326.00 Total Water Management Field Operations Capital $ 12,300.00 $ 2,825.00 $ 2,499.00 $ 326.00 Right of Way Beautification-Field Autos and Trucks $ - $ - $ - $ - Other Machinery and Equipment 4,200.00 840.00 695.00 145.00 Total Right of Way Beautification-Field Capital $ 4,200.00 $ 840.00 $ 695.00 $ 145.00 Total Capital Expenditures $ 16,500.00 $ 3,665.00 $ 3,194.00 $ 471.00 Total Operating Expenditures $ 2,407,800.00 $ 1,678,265.00 $ 1,562,552.53 $ 115,712.47 Non-Operating Expenditures: Transfer to Fund 322 $ 210,000.00 $ 157,500.00 $ 157,500.00 $ - Tax Collector Fees 82,700.00 53,755.00 51,319.03 2,435.97 Property Appraiser Fees 72,700.00 43,620.00 43,368.59 251.41 Reserves(2 1/2 months for Operations) 479,000.00 - - - Reserves for Equipment 132,300.00 - - - Reserved for Attrition 16,700.00) - - - Total Non-Operating Expenditures $ 960,000.00 $ 254,875.00 $ 252,187.62 $ 2,687.38 Total Expenditures $ 3,367,800.00 $ 1,933,140.00 $ 1,814,740.15 $ 118,399.85 Net Profit/(Loss) $ - $ 1,427,646.67 $ 1,552,409.40 $ 124,762.73 I'llPage 3 of 3 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31, 2014 Street Lighting Fund 778- FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 889,241.87 Interest Receivable - Improvements, Vehicles & Equipment 44,024.33 Due from Tax Collector - Total Current Assets $ 933,266.20 Total Assets $ 933,266.20 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities $ Fund Balance Fund Balance-unreserved 628,597.68 Excess Revenue(Expenditures) 304,668.52 Total Fund Balance 933,266.20 Total Liabilities and Fund Balance $ 933,266.20 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31, 2014 Street Lighting Fund 778-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 605,800.00 $ 605,800.00 $ 605,800.00 $ - Curent Ad Valorem Tax 445,500.00 423,225.00 423,851.05 $ 626.05 Transfer from Tax Collector - - - Revenue Reserve $ 122,700.00) Interest 8,900.00 5,933.33 1,905.70 $ (4,027.63) Total Operating Revenues 1,037,500.00 1,034,958.33 1,031,556.75 (3,401.58) Operating Expenditures: Street Lighting Administration Payroll Expense $ 46,600.00 $ 34,100.00 $ 30,383.14 $ 3,716.86 Indirect Cost Reimbursement 6,400.00 $ 6,400.00 6,200.00 $ 200.00 Other Contractural Services 34,700.00 $ 23,100.00 23,385.27 $ (285.27) Telephone 3,600.00 $ 2,400.00 1,475.56 $ 924.44 Postage and Freight 2,000.00 $ 200.00 21.55 $ 178.45 Rent Buildings/Equipment/Storage 11,800.00 $ 7,900.00 7,721.51 $ 178.49 Insurance-General 400.00 $ 300.00 300.00 $ - Office Supplies General 800.00 $ 500.00 235.98 $ 264.02 Tuition Reimbursement - $ - 1,694.88 $ (1,694.88) Other Office and Operating Supplies 1,000.00 $ 700.00 283.00 $ 417.00 Total Street Lighting Admin Operating 107,300.00 75,600.00 71,700.89 3,899.11 Street Lighting Field Operations Payroll Expense 67,000.00 49,000.00 49,307.43 (307.43) Emergency Maintenance & Repairs 9,600.00 200.00 107.95 92.05 Other Contractual Services 800.00 100.00 - 100.00 Telephone 500.00 300.00 252.28 47.72 Electricity 35,000.00 23,300.00 19,091.41 4,208.59 Insurance-General 900.00 675.00 675.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Maintenace & Repairs 1,700.00 340.00 185.54 154.46 Fleet Maintenance and Parts 3,700.00 2,500.00 866.16 1,633.84 Fuel and Lubricants 900.00 600.00 420.91 179.09 Other Equipment Repairs/Supplies 200.00 100.00 91.42 8.58 Personal Safety Equipment 500.00 500.00 500.00 - Electrical Contractors 7,300.00 3,700.00 3,036.65 663.35 Page 1 of 2 L,o,it Bulb Ballast 13,100.00 8,600.00 7,944.63 655.37 Total Street Lighting Field Operating 142,200.00 90,665.00 83,229.38 7,435.62 Total Street Lighting Expenditures 249,500.00 166,265.00 154,930.27 11,334.73 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment 1,000.00 1,000.00 1,000.00 - General Improvements - - - - Total Capital Expenditures 1,000.00 1,000.00 1,000.00 - Total Operating Expenditures 250,500.00 167,265.00 155,930.27 11,334.73 Non-Operating Expenditures: Tax Collector Fees 13,500.00 8,775.00 8,518.05 256.95 Property Appraiser Fees 8,900.00 89.00 - 89.00 Reserve for Future Construction 675,100.00 - - - Reserves (2 1/2 mos.for Operations) 54,500.00 - - - Reserves for Equipment 35,000.00 - - - Total Non-Operating Expenditures 787,000.00 8,864.00 8,518.05 345.95 Total Expenditures 1,037,500.00 176,129.00 164,448.32 11,680.68 Net Profit/(Loss) - 858,829.33 867,108.43 8,279.10 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31,2014 Clam Bay Fund 320-FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 164,854.07 Interest Receivable - Improvements,Vehicles & Equipment 270,801.02 Due from Tax Collector Total Current Assets 435,655.09 Total Assets $ 435,655.09 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities Fund Balance Fund Balance-unreserved 119,520.33 Excess Revenues (Expenditures) 316,134.76 Total Fund Balance 435,655.09 Total Liabilities and Fund Balance $ 435,655.09 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-May 31,2014 Clam Bay Fund 320- FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 106,153.25 $ 106,153.25 $ 106,153.25 $ - Special Assessment 133,200.00 126,500.00 127,125.58 625.58 Transfer from Tax Collector - - - Fund 111 32,300.00 32,300.00 32,300.00 - Revenue Reserve (6,700.00) - - - Interest 800.00 500.00 491.61 (8.39) Total Operating Revenues $ 265,753.25 $ 265,453.25 $ 266,070.44 $ 617.19 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 125,245.00 $ 30,000.00 $ 27,422.50 $ 2,577.50 Other Contractural Services 38,758.07 $ 38,758.07 55,845.80 (17,087.73) - Trimming 55,560.00 37,000.00 18,720.00 18,280.00 Other Equipment Repairs 1,077.77 - - - Aerial Photography 15,550.20 5,800.00 5,761.60 38.40 Minor Operating 4,388.01 - - Other Operating Supplies 1,500.00 - - - Total Clam Bay Restoration $ 242,079.05 $ 111,558.07 $ 107,749.90 $ 3,808.17 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services 2,074.20 - - - Total Clam Bay Ecosystem $ 2,074.20 $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 255,153.25 $ 111,558.07 $ 107,749.90 $ 3,808.17 Page 1 of 2 Non-Operating Expenditures: Tax Collector Fees $ 4,100.00 $ 2,665.00 $ 2,542.13 $ 122.87 Property Appraiser Fees 2,700.00 2,025.00 1,996.70 28.30 Reserves for Operations 3,800.00 - - Total Non-Operating Expenditures $ 10,600.00 $ 4,690.00 $ 4,538.83 $ 151.17 Total Expenditures $ 265,753.25 $ 116,248.07 $ 112,288.73 $ 3,959.34 Net Profit/(Loss) $ - $ 149,205.18 $ 153,781.71 $ 4,576.53 Jo Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31,2014 Capital Projects Fund 322-FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 2,278,228.45 Interest Receivable - Improvements,Vehicles & Equipment 1,245,761.77 Due from Tax Collector - Total Current Assets 3,523,990.22 Total Assets $ 3,523,990.22 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 18,761.20 Goods Received Inv. Received 5,292.98 Total Liabilities 24,054.18 Fund Balance Fund Balance-unreserved 2,710,861.45 Excess Revenues (Expenditures) 789,074.59 Total Fund Balance 3,499,936.04 Total Liabilities and Fund Balance $ 3,523,990.22 It Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31, 2014 Capital Projects Fund 322-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 2,696,954.86 $ 2,696,954.86 $ 2,696,954.86 $ - Transfer from Fund 109 General 210,000.00 157,500.00 157,500.00 - Foundation Payment for Crosswalks - - - - Special Assessment 209,100.00 198,645.00 201,837.50 3,192.50 Transfer from Tax Collector - - - - Interest 25,800.00 15,050.00 7,139.02 (7,910.98) Total Operating Revenues $ 3,141,854.86 $ 3,068,149.86 $3,063,431.38 $ (4,718.48) Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 87,715.82 $ 17,543.16 $ 15,085.00 $ 2,458.16 Other Contractural Services 2,387,308.54 787,811.82 741,992.90 45,818.92 Sprinkler System Repairs - - - - Landscape Materials - - 1,200.00 (1,200.00) Permits - - - - Electrical - - 313.65 (313.65) Other Operating Supplies (Pavers) 13,340.50 13,340.50 13,586.25 (245.75) Traffic Sign Restoration Project (50103) Traffic Signs 63,590.00 9,538.50 7,446.00 2,092.50 Lake Aeration(50108) Improvements 128,500.00 3,855.00 3,524.23 330.77 North Berm Restoration (50107) Other Contractural Services 328,900.00 32,890.00 29,951.53 2,938.47 Lake Bank Project(51026) Swale &Slope Maintenance 69,177.01 691.77 128.77 563.00 Engineering Fees 500.00 - - - Landscape Materials 3,308.20 - - - Other Contractural Services 37,014.79 - - Total Irrigation&Landscaping Expenditures $ 3,119,354.86 $ 865,670.75 $ 813,228.33 $ 52,442.42 Pagelof2 (1111°.9 i, i-Operating Expenditures: Tax Collector Fees $ 6,500.00 $ 4,550.00 $ 4,036.14 $ 513.86 Property Appraiser Fees 4,300.00 3,225.00 3,138.33 86.67 Reserve for Contingencies - - - - Revenue Reserve 11,700.00 - - - Total Non-Operating Expenditures: $ 22,500.00 $ 7,775.00 $ 7,174.47 $ 600.53 Total Expenditures $ 3,141,854.86 $ 873,445.75 $ 820,402.80 $ 53,042.95 Net Profit/(Loss) $ - $ 2,194,704.11 $2,243,028.58 $ 48,324.47 Page 2 of 2 1 1E U N C; N O pON�E 9 I� rn 2 p C)'-'40. , CO U { CO O) c z OO 0_W ZJcon NMN CN JWOO = ''--. p i 0 = .< 7 . 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