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PBSD MSTBU Minutes 04/02/2014 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION APRIL 2,2014 The Pelican Bay Services Division Board met in Regular Session on Wednesday,April 2 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida, 34108. In attendance were: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein John Domenie Hunter Hansen Pelican Bay Services Division Staff W.Neil Dorrill, Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Tim Hall, Principal, Turrell,Hall &Associates, Inc. Corporal John Scaduto, Collier County Sheriff's Department Barry Williams, Director, Collier County Parks and Recreation 25 in the audience AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. * Elect new Chairman and Vice Chairman 6. Clam Pass Park presentation by Barry Williams, Director, Parks and Recreation 7. Administrator's report a. Extraordinary law enforcement b. Pelican Bay beach renourishment update c. Discussion on Operations Manager's successor d. North berm restoration permitting update e. L'Ambiance lake bank update f. Monthly financial report 8. Chairman's report a. * Update on RFP for Management Services and selection of candidate b. Review Summer meetings schedule (Dickson) 9. Committees a. Ad-hoc Safety b. Budget c. Clam Bay a. Scheduling an informational workshop on Clam Bay/Pass 8679 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 d. Landscape &Water Management 10. Old business a. Update on water management responsibilities (O'Brien) 11. Adjourn ROLL CALL All members were present. AGENDA APPROVAL Vice Chairman Trecker motioned,Mr. Levy seconded, to approve the agenda as amended[add 9e. "Communications", move 10a to follow 7g, add 9f"Committee changes", add 10."New business Identity theft"J. The motion carried unanimously. AUDIENCE COMMENTS Ms. Diane Lustig and Mr. Robert Naegele supported the Waldorf-Astoria and the proposed Clam Pass Park improvements. Mr. Dick Fite,President, San Marino,presented a petition to request flashing lights and additional warning signs be placed at the pedestrian crosswalk at San Marino and Pelican Bay Blvd. The Board agreed that the Safety Committee would address this matter. Mr. Ken Dawson,Mr. Gary Ventress, President of HOA, and Mr. Dennis Coyle, (Oak Lake Sanctuary)requested help from the Services Division to repair the erosion in the lake with rip-rap and a broken pipe. Mr. Dorrill explained that the Services Division does have a lake bank restoration program that uses geo-textile tubing to repair erosion;however,he did not believe geo-textile tubing would work in this extreme case. As this is part of the Services Division's lake maintenance easement, Mr. Dorrill would engage the services of the civil engineer to look into whether it is possible to repair the erosion using rip-rap and the pipe by installing a mitered edge that matches the current side slope; however the determination will be made by other regulatory agencies as to the method used. Because Oak Lake Sanctuary owns the pipe which is on a private drainage easement, Oak Lake Sanctuary should bear those costs. 8680 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 Mr. Dickson motioned,Mr. Iaizzo seconded, to authorize the administrator, to the extent practicable, work with the civil engineer and incur some minor costs to explore the possibilities for repairing erosion along the lake bank of Oak Lake Sanctuary. This lake bank is within the Services Division's easement. [Oak Lake Sanctuary would bear any additional costs to pursue riprap and explore a mitered edge to repair the broken pipe]and to work with the Pelican Bay Foundation to resolve this problem. The motion carried unanimously. Mr. Henry Bachman asked for the status of installing speed monitoring signs; however, the Board agreed that due to aesthetic reasons,these were no longer being considered. Mr. Gerald Moffat asked for the status of the bromeliad removal. Mr. Dorrill explained the landscape architect and Mr. Lukasz would meet Monday to determine removal locations and replacement plantings. Mr. Fred Luconi (Pinecrest)requested the fountain in the lake be repaired Mr. Dorrill explained the Services Division has been maintaining two fountains and this is one of them. The architectural fountain work will cost about$3,700 and there will be additional costs for electrical work. The Board does not have a policy for these fountains because aside from aesthetic value,they do not enhance water quality, and asked the Board to authorize the expenditure. Original Motion: Mr. Hanson motioned Mr. Dickson seconded to recommend spending$5,000 to repair the fountain[between Pinecrest and Georgetown]. First amendment:Mr. Streckenbein amended the original motion, Vice Chairman Trecker seconded the amendment that this is the last time the Services Division repairs/replaces both fountains that are not in the Services Division's jurisdiction. The motion to amend the original motion carried 7-3. (In favor:Levy, Chicurel, Iaizzo, Cravens, Trecker, O'Brien, Streckenbein. Opposed:Domenie,Hanson, Dickson). Second Amendment: Chairman Cravens amended the amended motion, Vice Chairman Trecker seconded the amendment not to exceed$5,000 to repair/replace the inherited fountain between Pinecrest and Georgetown. The motion carried 9-1. (In favor:Streckenbein,Dickson,Hansen, Cravens, Trecker,Domenie,Iaizzo,Levy. Opposed: O'Brien). 8681 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 Original Motion as Amended: Mr. Hanson motioned Mr. Dickson seconded to repair/replace the inherited fountain between Pinecrest and Georgetown not to exceed $5,000 for the last time. The motion carried 7-3. (In favor:Domenie, Chicurel,Iaizzo, Cravens, Trecker,Hanson,Dickson. Opposed:Levy, O'Brien, Streckenbein). Mr. Howard Boyd (Chateaumere) asked whether the Board was planning to address bicycle safety. Dr. Chicurel replied that 12 share the road signs would be installed on Pelican Bay Blvd. and the Safety Committee would continue to address these safety issues. Ms. Marcia Cravens was concerned about the human resources process to replace the Operations Manager, and public access and parking at Clam Pass Park. ELECTION OF CHAIRMAN Chairman Cravens nominated Dr. Trecker for Chairman, and Ms. O'Brien and Mr. Domenie seconded the nomination. The vote was unanimous. Dr. Trecker was elected Chairman for a one-year term. ELECTION OF VICE CHAIRMAN Chairman Trecker nominated Ms. O'Brien for Vice Chairman,Mr. Domenie seconded the nomination. Mr. Levy nominated Mr. Dickson for Vice Chairman, Mr. Streckenbein seconded the nomination. The first vote was tied 5-5. Streckenbein, Dicskson,Hansen,Iaizzo, and Levy voted for Mr. Dickson;O'Brien, Trecker, Cravens, Chicurel, and Domenie voted for Ms. O'Brien. The second vote carried 6-4 and favored Ms. O'Brien. Streckenbein,Dicskson,Hansen, and Levy voted for Mr. Dickson; O'Brien, Trecker, Cravens, Chicurel,Domenie and Iaizzo voted for Ms. O'Brien. Ms. O'Brien was elected Vice Chairman for a one-year term. CLAM PASS PARK PRESENTATION BY BARRY WILLIAMS,PARKS & REC Mr. Barry Williams, Director, Parks and Recreation,presented proposed improvements for Clam Pass Park that included parking and a floating dock and kayak launch that was ADA accessible. ADMINISTRATOR'S REPORT EXTRAORDINARY LAW ENFORCEMENT Mr. Dorrill reported that in light of recent home invasions and burglaries, in consultation with the Sheriffs office, the Chairman, and Chairman of the Safety Committee,the Services Division hired additional security s services to patrol Pelican Bay every evening at 5:30-10:30. 8682 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 The service was started during the second week of March and would stop at the end of April. The cost is about$200/day. PELICAN BAY BEACH RENOURISHMENT UPDATE Mr. Cravens motioned, Chairman Trecker seconded to authorize the$8,400 expenditure. The motion carried 9-1. Vice Chairman O'Brien opposed. DISCUSSION ON OPERATION'S MANAGER'S SUCCESSOR Mr. Dorrill reported the County audited the Operations Manager's position description and pay range and the job is expected to be posted no later than Friday. The final decision for who is hired into this position rests with the Administrator in accordance with the County Manager's Ordinance and Human Resources Department. NORTH BERM RESTORATION PERMITTING UPDATE Mr. Dorrill reported that one of two permits was received. The work would have to be coordinated with the Foundation and their north beach facility construction. L'AMBIANCE LAKE BANK UPDATE Mr. Dorrill reported the Services Division has a substantial lake bank easement at the L'Ambiance lake and the Services Division would pay L'Ambiance for the fill within this lake bank easement. MONTHLY FINANCIAL REPORT Mr. Cravens motioned,Mr. Levy seconded to accept the monthly financial report. The motion carried unanimously. UPDATE ON WATER MANAGEMENT RESPONSIBILITIES Mr. Dorrill explained there are two issues: In the first issue,the civil engineer is evaluating the proposed Commons plans to determine 1)whether this is a substantial change to the existing Commons site development plan or SDP, and 2)whether the proposed plans exceed the impervious area basin allocation that is part of the Services Division's South Florida Water Management permit. The second issue pertains to the Foundation's deed restrictions. There is no process for this currently, but there is no question that this would require the Services Division's written approval if it affects a platted or recorded property interest. The platting or subdivision process is involved and ultimately requires the Board of County Commissioners approval to accept and 8683 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 sign off on the plat. However, condominiums do not have to go through this platting process— condominiums are recorded,but are not platted—and there are condominiums adjacent to the Commons site. Thus, in this case,the civil engineer is performing a title search to find out whether there are any platted designations or reservations that are in favor of the Services Division or the Board of County Commissioners adjacent to the current sites and parcels. The civil engineer would present his findings at the May meeting. RFP FOR MANAGEMENT SERVICES AND CANDIDATE SELECTION Mr. Hanson motioned,Mr. Levy seconded to accept the proposal received from Dorrill Management Group as the Administrator of Pelican Bay Services Division for a four-year term, renewable each year. The motion carried 9-1. Vice Chairman O'Brien opposed. SUMMER MEETINGS SCHEDULE The Board planned to hold all regular meetings as scheduled in June, July,August, and September. AD-HOC SAFETY COMMITTEE REPORT Dr. Chicurel gave a recap of the initial meeting. Dr. Chicurel motioned,Mr. Cravens seconded that the Ad-Hoc Safety Committee become a full-standing committee with five members. The motioned carried 9-1.Mr. Dickson opposed. Chairman Trecker appointed Dr. Chicurel(Chairman), and Messrs. Streckenbein, Cravens,Domenie, and Iaizzo to this Committee. BUDGET COMMITTEE REPORT Mr. Levy gave a recap of the March 31 meeting; whereby,the Committee reviewed staffs first draft proposed FY 2015 budget. The next meeting is April 28. CLAM BAY COMMITTEE REPORT Vice Chairman O'Brien reviewed the timeline to complete the management plan and topics the Committee would address at the next meeting. LANDSCAPE & WATER MANAGEMENT COMMITTEE REPORT Chairman Trecker reviewed copper testing results. AD-HOC BEACH RENOURISHMENT COMMITTEE CREATED Chairman Trecker established an Ad-Hoc Beach Renourishment Committee appointing himself, Mr. Cravens, and Vice Chairman O'Brien. 8684 Pelican Bay Services Division Board Regular Session Minutes Wednesday,April 2,2014 COMMUNICATIONS Mr. Domenie was concerned about community outreach and suggested the Board publish articles in the Pelican Bay Post. IDENTITY THEFT Chairman Trecker was concerned about identity theft and announced upcoming forums on this topic. ADJOURN Mr. Cravens motioned,Dr. Chicurel seconded, to adjourn. The motion carried unanimously and meeting adjourned. I\_, 11,,fr- 1 41-e---zi2-.-----' Dave Treckler, Chairman 08/29/2014 12:47:44 PM 8685