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PBSD MSTBU Minutes 03/05/2014 (unsigned) PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MARCH 5,2014 The Pelican Bay Services Division Board met on Wednesday, March 5 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida, 34108. In attendance were: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo absent Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein John Domenie Hunter Hansen Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Ellin Goetz, Goetz+Stropes Landscape Architects, Inc. Tim Hall,Principal, Turrell, Hall &Associates, Inc. Jim Hoppensteadt, President& Chief Operating Officer, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Board of Directors Gerald Moffatt, Pelican Bay Foundation Board of Directors Robert Sanchez, Pelican Bay Property Owners Association Joan Sehdev, Pelican Bay Property Owners Association Corporal John Scaduto, Collier County Sheriff's Department 25 in the audience AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of Meeting Minutes a. January 8 Regular Session b. January 10 Orientation/Bus Tour c. January 10 Commons Workshop d. January 16 Special Session e. January 28 Landscape &Water Management Committee f. February 5 Regular Session 5. Audience comments 6. *Ellin Goetz landscaping proposal and board approval @1:15 PM 7. Corporal John Scaduto, Collier County Sheriff's Office report @1:30 PM a. Crosswalk at Station 8 accident report 8. Traffic safety sign for blind curve on Oakmont Pkwy and Woodhaven Ln (Chicurel) 9. Bicycle/share road signage for Pelican Bay Blvd. final update (Chicurel) 8672 Pelican Bay Services Division Board Regular Session Minutes Wednesday,March 5,2014 10. Administrator's report a. Pelican Bay beach renourishment update b. L'Ambiance lake bank update c. North berm restoration permitting update d. Monthly financial report e. Water management responsibilities update (O'Brien) f. Clam Bay Funding g. Recommended extension of the Turrell-Hall contract 11. Chairman's report a. Announcements 12. Committees a. Budget b. Clam Bay i. Amendment to the no-wake ordinance c. Landscape &Water Management 13. Old business a. PBSD's standing on Common's project (Trecker) b. % impervious surface at Commons site update (O'Brien) 14. Community survey update (Trecker, O'Brien) 15. Adjourn ROLL CALL With the exception of Mr. Iaizzo, all members were present. AGENDA APPROVAL Mr. Domenie motioned,Ms. O'Brien seconded, to approve the agenda as amended [Move 13 to after 10e; add 10f, lOg& 12bi J. The motion carried unanimously. APPROVAL OF JANUARY 8 REGULAR SESSION MINUTES Vice Chairman Trecker motioned,Mr. Dickson seconded, to approve the January 8 Regular Session minutes as amended[p. 8657 to read, "...26 hours per month"J. The motion carried unanimously. APPROVAL OF JANUARY 10 ORIENTATION/BUS TOUR MINUTES Mr. Domenie motioned,Mr. Streckenbein seconded, to approve the January 10 Orientation Bus Tour minutes as amended[Dr. Chicurel was absent]. The motion carried unanimously. 8673 Pelican Bay Services Division Board Regular Session Minutes Wednesday,March 5,2014 APPROVAL OF JANUARY 10 COMMONS WORKSHOP MINUTES Ms. O'Brien motioned,Mr. Levy seconded, to approve the January 10 Commons Workshop minutes as amended[Dr. Chicurel was absent]. The motion carried unanimously. APPROVAL OF JANUARY 16 SPECIAL SESSION MINUTES Ms. O'Brien motioned,Mr. Streckenbein seconded, to approve the January 16 Special Session minutes as presented. The motion carried unanimously. APPROVAL OF JANUARY 28 LANDSCAPE & WATER MANAGEMENT MINUTES Vice Chairman Trecker motioned,Mr. Levy seconded, to approve the January 28 Landscape& Water Management Committee minutes as amended[Mr. Domenie was present]. The motion carried unanimously. APPROVAL OF FEBRUARY 5 REGULAR SESSION Mr. Domenie motioned,Mr. Dickson seconded, to approve the minutes as amended [p. 8670 add"At the very end of the meeting, Chairman Cravens asked Mr. Dorrill to find out the percent of impervious surface on the Commons site in the PUD currently and in the proposed plan and he said yes."1. The motion carried unanimously. AUDIENCE COMMENTS Mr. Fred Luconi was concerned that the Georgetown lake fountain had not been working since June and asked whether the Services Division was responsible for repairs. Mr. Dorrill replied that the Services Division would repair this foundation; however, there are two fountains within the Pelican Bay community and he recommended that the Board, as a matter of consistency, develop a policy as to how, or if,the Services Division should be responsible for these inherited community fountains going forward. Mr. Elmar Heimbach presented a petition signed by more than 120 residents opposed to removing the large bromeliads in the Pelican Bay community. Ms. Marcia Cravens commented on the Foundation's covenants concerning water management, distributed relevant pages, and was concerned about riprap and the north berm. Ms. Mollie Moffatt commented on her preference for small versus large bromeliads. 8674 Pelican Bay Services Division Board Regular Session Minutes Wednesday,March 5,2014 ELLIN GOETZ LANDSCAPING PROPOSAL AND BOARD APPROVAL Ms. Ellin Goetz presented the proposal for median and roadside landscaping that was vetted at the February 26 landscaping workshop. Ms. Helen Perkins, Ms. Diane Lustig, Ms. Mary Johnson, Ms. Kathy Murphy, and Ms. Marjorie Ackermann supported removing bromeliads for safety purposes and replanting where appropriate. Ms. Mollie Moffatt supported removing bromeliads in poor health. Ms. Marcia Cravens supported more discussions on bromeliads. Vice Chairman Trecker motioned,Mr. Streckenbein seconded that the Phase 2 landscaping proposal by Ellin Goetz be approved. The motion was amended to include the understanding that the large bromeliads that create line of sight problems at intersections be removed and replanted where practicable. The motion carried unanimously. CORPORAL JOHN SCADUTO, COLLIER COUNTY SHERIFF'S REPORT Corporal John Scaduto reported the Sheriff's Office efforts to enforce traffic in Pelican Bay and described an incident on February 22 involving three vehicles at the Station 8crosswalk. The Board discussed the existing push-button versus motion-activated lighted-pedestrian crossing and car carriers parked along the side of the road causing traffic-safety issues. AD-HOC SAFETY COMMITTEE ESTABLISHED Chairman Cravens established an Ad-Hoc Safety Committee to deal with safety issues on Pelican Bay Blvd. such as crosswalks and appointed himself, Dr. Chicurel as Chairman, Mr. Streckenbein, and Mr. Domenie. TRAFFIC SAFETY SIGN BLIND CURVE OAKMONT PKWY AT WOODHAVEN LN Dr. Chicurel reported that the County Transportation Dept. approved signage indicating a blind curve is approaching at Woodhaven and installation was imminent. BICYCLE/SHARE ROAD SIGNAGE FOR PELICAN BAY BLVD. FINAL UPDATE Dr. Chicurel reported that the County Transportation Dept. approved installation of 12 "Share the Road with Bicycles" signs in Pelican Bay and serve as an awareness mechanism. 8675 Pelican Bay Services Division Board Regular Session Minutes Wednesday,March 5,2014 ADMINISTRATOR'S REPORT PELICAN BAY BEACH RENOURISHMENT UPDATE Mr. Dorrill reported there have been some continuing concerns regarding the final quantities and agreement with the Foundation and the Board of County Commissioners in respect to the beach renourishment project and distributed information provided by the Coastal Zone Management department related to the final quantities of sand versus original estimates. The Services Division's interest has generally been 15,000 +/- cubic yards and a contingency based on estimates from the original design; however, there was a survey done in December and the volume of sand placed was significantly less than 15,000 cubic yards. At the same time there was a 10,000 cubic yards allowance in the contract that was entered into between the Foundation and the County for those portions of the beach that were private and adjacent to land owned by the Foundation; however, the 10,000 cubic yards were predicated on design and construction drawings that were commissioned and paid for by the Foundation, but again the final volume placed was less than the 10,000 cubic yards originally estimated. The 15,000 +/- cubic yards contemplated by the Services Division was to bring the beach to the Board of County Commissioners standard, referred to as the"hundred—foot-wide beach cross-section standard." This standard was the rationale for the Services Division portion. The 10,000 cubic yards contemplated by the Foundation was referred to as"advanced beach renourishment" and apparently placement of the full 10,000 cubic yards was not necessary. Ms. O'Brien was concerned about the Services Division's and Foundation's cost-sharing for this project. The original cost share was 54% Services Division - 46%Foundation and the revised cost share is 60% -40%. The consensus of the Board was to not contest the charges. L'AMBIANCE LAKE BANK COLLAPSE Mr. Dorrill explained that the Services Division has a substantial lake bank easement at the L'Ambiance lake and the Services Division will pay for approximately 500 cubic yards of fill (at$20/cubic yard)within the lake bank easement. NORTH BERM PERMITTING UPDATE The permit was filed;however work will have to be coordinated with the Foundation as they renovate their North Beach facility. 8676 Pelican Bay Services Division Board Regular Session Minutes Wednesday, March 5,2014 MONTHLY FINANCIAL REPORT Vice Chairman Trecker motioned,Ms. O'Brien seconded, to accept the monthly financial report into the record. The motion carried unanimously. WATER MANAGEMENT RESPONSIBILITIES UPDATE PBSD'S STANDING ON COMMON'S PROJECT Vice Chairman Trecker explained the question was what role does the Services Division's play, if any, in the Foundation's project at the Commons. As he understood it,the Services Division's legal responsibility for water management did not extend to the private areas owned and managed by the Foundation;therefore, the Services Division cannot stop review or approval of the plans, but can offer concerns and recommendations to South Florida Water Management District. Mr. Dorrill added technical concerns determined by the Services Division's civil engineer could be shared and recommendations made to the County engineer. However, until the construction drawings are received and an analysis is done by the engineer, it was unclear whether the area of impact is a water management area reserved for drainage or on a drainage easement as part of the Services Division's master drainage system permit. Some members were concerned about the Services Division's role and Mr. Dorrill and Ms. O'Brien agreed to meet with the County Attorney for clarification. % IMPERVIOUS SURFACE AT COMMONS SITE UPDATE Mr. Dorrill explained the exhibit from the original master drainage plan for the community identifies pervious and impervious surfaces by basin and zoning type. There are different impervious allowances within each drainage basin and within each zoning type. This exhibit would be the basis of the independent civil engineering review of the imminent site plans. South Florida Water Management District in West Palm Beach would be the entity to address any concerns with the plans; Staff requested the plans, but they have not been received. CLAM BAY FUNDING Mr. Dorrill planned to discuss with the County Manager procuring more Fund 111funding for Clam Bay expenses 8677 Pelican Bay Services Division Board Regular Session Minutes Wednesday, March 5,2014 TURRELL-HALL ANNUAL CONTRACT RENEWAL Vice Chairman Trecker motioned,Ms. O'Brien seconded, that the Board approve the Clam Bay Committee's recommendation to renew the final year of the Turrell-Hall contract for environmental services. The motion carried unanimously. BUDGET COMMITTEE REPORT Mr. Levy reported the Committee met March 31 to discuss next year's budget and the potential to keep the assessment the same as last year. CLAM BAY COMMITTEE REPORT Ms. O'Brien motioned,Mr. Levy seconded to revise the language of Collier County Ordinance 96-16, so that it is consistent with the Florida Statute 327.46 and ask the BCC to adopt the revised ordinance. The motion carried unanimously. LANDSCAPE & WATER MANAGEMENT COMMITTEE REPORT Vice Chairman Trecker reviewed the preliminary report on the effects of lake treatments and was encouraged by the initial results. COMMUNITY SURVEY UPDATE Chairman Cravens motioned,Mr. Domenie seconded to cease consideration of a survey until sometime in the future. The motion carried unanimously. ADJOURN Mr. Hansen motioned, Vice Chairman Trecker seconded to adjourn. The motion I carried unanimously and meeting was adjourned. Dave Trecker, Chairman 8/29/2014 12:33:32 PM 8678