Loading...
PBSD MSTBU Minutes 01/08/2014 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 8, 2014 The Pelican Bay Services Division Board met in Regular Session on Wednesday, January 8 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida, 34108. In attendance were: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein John Domenie Hunter Hansen Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Dave Cook, Vice Chairman, Pelican Bay Foundation Board of Directors Mohamed Dabees, P.E., Ph.D., Humiston& Moore Engineers Steve Gong, Manager, Applied Sciences, CH2M Hill Tim Hall, Principal, Turrell, Hall &Associates, Inc. Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Board of Directors Gerald Moffatt, Pelican Bay Foundation Board of Directors Robert Pendergrass, Chairman, Pelican Bay Foundation Board of Directors Robert Sanchez, Pelican Bay Property Owners Association Joan Sehdev, Pelican Bay Property Owners Association 25 in the audience AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. Approval of December 4 meeting minutes 6. November water quality analysis presentation by CH2M Hill 7. Clam Bay Annual Monitoring Report presentation by Tim Hall 8. Update on Pelican Bay beach renourishment 9. Administrator's report a. Crosswalks project update b. January 10 at 9 AM orientation/bus tour c. January 10 at 11 AM joint workshop with Foundation at Commons d. Monthly financial report e. CNC Presentation (Tom Cravens add-on) 8654 Pelican Bay Services Division Board Regular Session Minutes Wednesday,January 8,2014 f. Update on safety on Oakmont Parkway (Susan O'Brien add-on) 10. Chairman's report a. Administrator's Contract and RFP from February 2009 b. Announcements 11. Committees a. Clam Bay Committee report (Susan O'Brien) b. Landscape &Water Management (Dave Trecker) c. Discussion of proposed plan to continue CIP landscaping activity (Mike Levy) d. * Approval of Clam Bay Field Guide 12. Old business 13. Audience comments 14. Adjourn ROLL CALL Mr. Hansen arrived late; however, all members were present. AGENDA APPROVAL Vice Chairman Trecker motioned, Mr. Domenie seconded, to approve the agenda as amended[Remove 6& 7, move 10a to after item 8, add 9e CNC presentation after 10a, add 9f update on safety on Oakmont Parkway]. The motion carried unanimously. AUDIENCE COMMENTS Mr. John Chandler commented on the County's tentatively scheduled milling and repaving of Pelican Bay Blvd. Mr. Steve Seidel observed a lack of speeding enforcement on Pelican Bay Blvd and Ms. O'Brien suggested this topic be discussed at a future meeting. Mr. Paul McDonald, President, Hyde Park and Committee of Neighboring Communities ("CNC"), commented on The Commons proposal. APPROVAL OF DECEMBER 4 MEETING MINUTES Dr. Chicurel motioned,Mr. Levy seconded to approve the Dec 4 regular session minutes as amended[p. 8652, replace Dixon with Dickson]. The motion carried unanimously. UPDATE ON BEACH RENOURISHMENT Mr. Dorrill reported that the Pelican Bay beach renourishment is scheduled to start this week. The contractors will remobilize equipment and set up the staging area where they will begin to move sand. Sand is scheduled to be stockpiled and project suspended to accommodate a triathlon that is using this same area, but the project will be concluded in approximately 2 weeks. 8655 Pelican Bay Services Division Board Regular Session Minutes Wednesday,January 8,2014 Mr. Dorrill had requested from Coastal Zone Management, the sand survey done at Christmas and design plans, however staff had not yet received this information. This Board voted previously to participate in this project in an amount not to exceed 15,000 cubic yards. In addition, the Services Division's participation would be limited to the County's 100-foot wide standard that the County determined to be the minimum amount required to have a viable project. The good news is that the sand survey shows that in order for the Services Division to meet the criteria established by the county and approved by this board, only about 12,700 cubic yards will be necessary at a cost of approximately $500,000. Following placement of the Services Division's portion of the sand, the Foundation will do advanced beach renourishment of up to 10,000 cubic yards on the properties that abut common properties owned by the Master homeowners association at areas R-35 and R-36. The bad news is that, through no fault of the Services Division or the County's, the project was delayed because of an environmental appeal and some other internal issues that occurred within the regulatory agency. As the contractor had already completed the Vanderbilt Beach portion of the project and had been directed to remove the equipment from the beach and vacate the staging area, the contractor is entitled to a change order to remobilize the equipment and set up the staging area, which will cost $84,000. The county's coastal zone management department expects the services division to pay for half Mr. Dorrill requested a breakdown of those costs. The Services Division was not a party to the Foundation's contract with the County that outlines the Foundation's participation. The Bay Colony Community Association requested additional sand; however the recent sand survey showed that the beach adjacent to this community did not meet the criteria established by the County; therefore, no renourishment will take place in this area. The difference of 2,300 cubic yards of sand that the coastal zone management department refers to as updrift beach that in theory could have been used to stockpile material north of Bay Colony, which would have naturally drifted south and enhanced that beach, was not done. Any reference to this updrift beach or alternative plans for the Services Division to use up to 15,000 cubic yards, or the balance of 2,300 cubic yards, were offered by Coastal Zone Management at Bay Colony's request without informing the Services Division. 8656 Pelican Bay Services Division Board Regular Session Minutes Wednesday, January 8,2014 Mr. Dorrill explained that the Coastal Zone Management department confirmed this last week at a meeting attended by Mr. Cravens and Dr. Dabees and whereby Coastal Zone Management was told the Services Division was not interested in the updrift proposal; however, the request could be brought before this Board at any time but the request was withdrawn. The Board discussed its concerns about the project and additional remobilization costs. ADMINISTRATOR'S CONTRACT & RFP FROM 2009 Ms. O'Brien acknowledged that the administrator's number of hours had increased from 26 - 67 hours per month currently, distributed suggested additions to the scope of services, requested member input, and suggested the Chairman appoint a selection committee to discuss the process with the County's Purchasing Department. Chairman Cravens opined that the entire full board should consider any changes or additions to the scope of services and opted not to appoint a selection committee at this time. Mr. Dickson agreed that the full Board should be involved in the entire process and suggested a special meeting be scheduled next week to discuss this topic solely. Mr. Dickson motioned,Mr. Streckenbein seconded, that the board schedule a special meeting next week to discuss the RFP solely. Mr. Domenie motioned, Vice Chairman Trecker seconded, to amend Mr. Dickson's motion that the Chairman appoint a committee of four to digest[and gather additional information]then present at a special meeting of the full board where this issue[the entire RFP process]will be discussed. The board voted S-S on the amended motion and the motion failed. (Cravens, Chicurel,Domenie's, O'Brien, Trecker in favor;Hansen,Dickson,laizzo,Levy, Streckenbein opposed.) The board voted on the original motion, which carried unanimously. A special full board meeting was scheduled for next Thursday at 1 p.m. and the Purchasing agent in charge of this RFP would be invited to participate. ADMINISTRATOR'S REPORT CROSSWALKS PROJECT UPDATE Mr. Dorrill indicated that the previous delay in completing the crosswalks project was due to a ruptured utility line and concerns about uneven pavement at the concrete headers, and both issues were addressed. 8657 Pelican Bay Services Division Board Regular Session Minutes Wednesday,January 8,2014 JANUARY 10 AT 9 AM ORIENTATIONBUS TOUR Mr. Dorrill described briefly that on Friday morning, the Board hold an orientation session to review the Services Division's history and background,the take a bus tour of Services Division facilities including the stormwater management system, and locations of completed projects. Finally, there would be an option to take a boat tour of Clam Bay. JANUARY 10 AT 11 AM COMMONS WORKSHOP Mr. Dorrill explained that on Friday morning at 11 — 11:45 a.m., the Board would meet at Commons where representatives of the Foundation and another group would provide a walking tour to review areas of the proposed project. Mr. Dorrill reported the civil engineer was tasked to research the history of the Pelican Bay Services Division and Pelican Bay Improvement District pertaining to plan review and approval related to drainage and water management. The preliminary research found that the last time that occurred for which there was correspondence was over a decade ago and since that time, review and approval of site development plans have been assumed by the County's engineering department. That is not to say that there are not other South Florida Water Management District (SFWMD)permit obligations. The Services Division is solely responsible for the operations and maintenance of the SFWMD surface water management system permit. There are some exhibits by basin that identify individual parcels and zoning uses, including impervious areas, and the civil engineer is still researching these issues. Vice Chairman Trecker was concerned about whether the Services Division had any authority and responsibility on what would be private land. More specifically, he questioned whether the Services Division's authority stops at the boundary of the Commons private land then pick up again on the other side. Mr. Dorrill said the answer was yes unless it would exceed or conflict with allocation of the pervious area by zoning type and use within each of the six basins. For example, the Services Division is not responsible for the drainage system, or the collection or retention of storm water on site at the Community Center. The Services Division is only responsible for lakes that are publicly owned or for which there is an easement in favor of the Services Division or Board of County Commissioners. The Services Division is not responsible for any privately owned drainage systems. However, the original SFWMD permit identified major drainage basins and individual impervious areas for certain designated zoning uses and and the Commons 8658 Pelican Bay Services Division Board Regular Session Minutes Wednesday,January 8,2014 was designated as park land. There is a certain not to exceed allocation for impervious area for that particular parcel that needs to be further researched. Mr. Dave Cook briefly reviewed the Commons proposal. Consensus was to allow 15 minutes each for the two presentations and 15 minutes for questions and answers at the Commons workshop on Friday. A short break was taken. MONTHLY FINANCIAL REPORT Ms. O'Brien motioned,Mr. Domenie seconded, to accept the monthly financial report into the record. The motion carried unanimously. COMMITTEE OF NEIGHBORING COMMUNITIES (CNC) PRESENTATION Mr. Dick Zoch, on behalf of the CNC, reviewed the Commons proposal. ANNOUNCEMENTS Chairman Cravens reported that near the South Beach facility, a sign was installed not to disturb the birds and ospreys were occupying the osprey nest box. UPDATE ON SAFETY ON OAKMONT PARKWAY Vice Chairman Trecker motioned,Mr. Hansen seconded to rescind the motion[that the Board send a letter to the Foundation about safety on Oakmont Parkway]. The Board voted 6-4 in favor and the motion passed. Chicurel,Domenie, O'Brien, and Streckenbein opposed. APPROVAL OF CLAM BAY FIELD GUIDE Ms. O'Brien motioned, Chairman Cravens seconded to approve the printing of 20,000 copies of the Field Guide. The motion carried unanimously. CLAM BAY COMMITTEE REPORT Ms. O'Brien commented on the progress of the Clam Bay Management Plan and encouraged stakeholder participation and input. LANDSCAPE & WATER MANAGEMENT COMMITTEE REPORT Vice Chairman Trecker commented on water quality and copper levels in lakes and Clam Bay and acknowledged the Services Division needed to do better community outreach. The Board discussed the Chairman's letter to the private lakes properties to discourage the use of copper sulfate in the private lakes. 8659 Pelican Bay Services Division Board Regular Session Minutes Wednesday,January 8,2014 Mr. Domenie motioned,Mr. Dickson seconded, that the Board should allow the Chairman to write a letter[to the private lakes properties]whereas the subject is not dramatically complicated and it does not need to be presented to this Board for approval[prior to being sent out]. The Board voted 9-1 in favor. Ms. O'Brien opposed. DISCUSSION OF PROPOSED PLAN TO CONTINUE CIP LANDSCAPING ACTIVITY Mr. Levy proposed that the Board decide to resume the CIP landscaping projects. Vice Chairman Trecker announced that Ms. Ellin Goetz would present proposed landscaping plans at the Landscape & Water Management Committee meeting on January 28. Ms. O'Brien was concerned with reducing labor-intensive plant care and irrigation, and obtaining community feedback before moving forward. OLD BUSINESS Mr. Dickson, Ms. O'Brien, and Mr. Hansen's Board terms were expiring; however, all three reapplied to be reappointed. There were no new applicants. AUDIENCE COMMENTS Mr. Peter Duggan announced there was an environmental conference this coming Friday through Sunday. Ms. Mary Johnson commented on the Commons proposed project plan was for safety and to reduce traffic flow and congestion. Mr. Dick Zoch did not agree. Ms. Marcia Cravens suggested the Board invite Mr. Barry Williams, Collier County Parks and Recreation to present the County's plans for Clam Pass Park. Mr. Bob Naegele announced the Pelican Bay Property Owners Association meets Jan. 16. Ms. O'Brien requested that information be provided to review before the meeting. ADJOURN Vice Chairman Trecker motioned,Mr. Streckenbein seconded to adjourn. The motion carried unanimously and meeting adjourned at 4:03 p.m. Tom Crave , Chairman 3/10/2014 1:39:39 PM 8660