Backup Documents 05/26/2015 Item #16E 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP , it,
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNt-
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded ti, ,,,,ntty,Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office 5J la! 15
4. BCC Office Board of County
Commissioners 7X S\Z5,.`IS
5. Minutes and Records Clerk of Court's Office 5/2465 L(;Cefrn
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Pat Pochopin Phone Number 8721
Contact/ Department Administrative Sejices
Agenda Date Item was May 26,2015 / Agenda Item Number
Approved by the BCC 16E4
Type of Document Number of Original t
Attached Driver Ed Grant— p,yeerrne Documents Attached
PO number or account Ate.,d men)+
number if document is
to be recorded / ) • I 0
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? Sox 4.4 e O oto/ PP
2. Does the document need to be sent to another agency for addit.•nal signatures? If yes r N/A
provide the Contact Information(Name;Agency; Address; Phone . `• sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed PP
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the pp
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's J,'J,
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip pp
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on May 26,2015_(enter date)and all pp
changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the 02
BCC, all changes directed by the BCC have been made,and the document is ready for t
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: May 27, 2015
To: Pat Pochopin, Administrative Assistant
Administrative Services Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment No. 10 to a 2005 Agreement with the
District School Board of Collier County for participation
in the Driver Education (Grant) Program
Attached please find a certified copy of the amendment document referenced
above, (for the District) as well as a copy for your records, approved by the
Board of County Commissioners on May 26, 2015. (Item #16E4)
The original will be held in the Minutes and Records Department for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachments (2)
16E41.
AMENDMENT NO. 10
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 10, entered into this 2(.4--\Th day of , 2015 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ("COUNTY") and the District
School Board of Collier County. located at 5775 Osceola Trail. Naples, Florida 34109,
("SCHOOL BOARD)."
WHEREAS, the Agreement specifies that it can he extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year.
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2015/16
Driver Education Grant Program Request for Proposals that were sent to the District School
Board and all non-public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 9 to this agreement to
fully spend any remaining funds from the 2013/14 Driver Education Grant Program during the
2014/15 Grant Program year and has done so and provided a report outlining the use of these
funds; and
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2014/15 Driver
Education Grant Program that has an end date of June 30, 2015, and the SCHOOOL BOARD
has not yet submitted its final report for this fiscal year, but has submitted the required "interim
project synopsis"which synopsis is determined to be sufficient by COLLIER COUNTY; and
1
7\-.)
4,
16E4
WHEREAS, this Amendment Number 10 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education
Grant Program.
NOW,THEREFORE, the Parties agree as follows:
L AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund,as of February 1. 2015, was
$ 172,000.00. Additional surcharges continue to be collected and will be available for the
2015/16 Driver Education Grant Program cycle.
IL USE OF FUNDS
The SCHOOL BOARD has requested $ 172.000.00 of the available funding and agrees that: (1)
the SCHOOL BOARD will use the $ 172,000.00 solely for eligible direct education expenses,
which includes purchase of goods and services including driver education course materials,
vehicles to be used exclusively for driver education programs, driver simulators, and salaries of
driver education instructors; (2)the SCHOOL BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing
funds; (4)the SCHOOL BOARD will ensure that a minimum of 30 percent(30%)of a student's
time in the program is spent doing behind-the-wheel training; and (5)the SCHOOL BOARD will
comply with all additional Ordinance terms and requirements concerning the use of funds.
II�L PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application),attached as Exhibit A,and as permitted by the Driver Education.
Grant Program, attached as Exhibit B. The project will provide additional driver education
teachers, para professionals, supplies, equipment, fuel/maintenance to fund the summer school
program.
2
IV. CARRYFORWARD FUNDING 16E4
The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will
result in carry forward for each year of this program as currently implemented. There will not be
a carry forward from 2014/2015.
Although the Grant Program guidelines imply that monies disbursed, but not spent at the end of
the respective project's time frame, are to be returned to the Trust Fund for disbursement the
next following project year, the applicant is the same applicant as in the past, as was determined
by Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended
2014/2015 funds, and those funds should be carried forward into the 2015/2016 project. The
final 2014/2015 report that will be presented to the County following the end of the 2014/2015
project time period will indicate the exact monetary amount of 2014/2015 funds carried forward
into the 2015/2016 project. Use of the unexpended 2014/2015 funding shall be included in the
SCHOOL BOARD'S Final 2014/2015 Report that will be presented to the Board of County
Commissioners following the end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its Application that the project will begin on July 1,
2015 and will end no later than June 30, 2016.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER TEN.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 10.
3
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DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
COUTTYc9NDA COUNTY(FLO tIll;
By: -- k vjja
By: , 4,
J ATHAN FISHBANE, Attorney KAMELA PATTON, Superintendent
ATTEST: Y ' - - BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK. CLERK OF COLLIE1...2...c.QUNTY, FLORIDA
/ , .,- • ,-
/
Attest a Alpir -;,._ Clerk Tim Nance, Chairman
.41,4,. ,_,
,
signature only.
Approval for fortii and legality:
____.1C1...A.ett)..,,
Jenni Belpedi
Assistant County rney 0 ? ?
Item#
Agenda C..jacriS
Date ---/
Date 5--•940-6
Rec'd _
67101
4
Application Form-Collier County Driver Education Grant Program E 1 6 4
COLLIER
COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form
EXHIBIT
Deadline March 31
GENERAL INFORMATION FOR SCHOOL YEAR 2015-2016 9 Q
Applicant Name: District School Board of Collier County
Address: 5775 Osceola Trail Naples, FL 34109
Phone Number: 239.377.3370
Contact Person: Tracy Bowen
Contact Phone Number, including extension (if different from above): cell 239-207-4545
Email Address: bowentr @collierschools.com
Type of High School (check one): x Public High School Non-Public High School
BACKGROUND INFORMATION
1. List participating high school(s),address,phone number and campus contact information(if different than above).
Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Tammy Caraker
Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Jose Hernandez
Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski
Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Ken Fairbanks
Lely High School-1 Lely High School Blvd.-239.377.2000-Principal/Leslie Ricciardelli
Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Kevin Saba
Palmetto Ridge High School, 2925 Titan Way-239.377.2400-Principal/Jon Bremseth
2. Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to public, home and private school students in Collier County.
• Paraprofessionals to assist for students to receive the required minimum of 30% of behind the wheel training with the
Driver Education instructor.
• Equipment,maintenance and fuel for the vehicles for the year-round Driver Education Program.
• Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement.
3.Approximate number of students eligible for driver education. 10,000
4.Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum
(By statute, each student must receive a minimum of 30%of behind-the-wheel training.)
5.Approximate number of students to benefit from the project. 1,000
6.Anticipated project start and end dates. Start:July1, 2015 End:June 30, 2016
7.Total funds requested. $172,000.00
8.Total number of high school students(grades 9-12)on September 1u of previous year. 12.561
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Program Description, will support a program that requires a minimum of 30%of a student's time as behind-the-wheel
training and will not supplant normally budgeted funds for driver education.
42 ori1' igh School/District Official
3//2.--/f<
Date
L.
Submit one signed original and two copi s to oilier County Grants Coordinator,Administrative Services, Bldg. D., 3299 Tamiami Trail East,Suite
r
g
02,Naples,Florida 34112;Re:Driver Education Grant Program Page 1 of 3
Application Form-Collier County Driver Education Grant Program
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION 1 6 E
Describe the existing driver education program. If none exists, indicate such and explain why.
The Driver Education Program exists in all Collier County Public High Schools with the exception of Everglades City School and
Lorenzo Walker Technical High School. At each school,a certified Driver Education teacher is responsible for the instruction of the
class. The teacher, during the school year, will have a paraprofessional assigned to enable the teacher to take small groups of
students for the required minimum of 30% behind-the-wheel training. Two high schools, Golden Gate High and Palmetto Ridge
High have computer-based simulation for classroom lessons. The other high schools have theater-based simulation. The program
consists of the following components: Road, Range Simulation and Classroom. The goal of the program is to safely prepare novice
drivers to achieve the National Driver Education Standards. Our teachers serve as third party testers for the State Department of
Motor Vehicles(SDMV). Driver Education teachers can issue written and road test waivers to their students upon demonstration
of documented competencies established by the DMV. The project includes providing a free summer school driver education
program for public,private and home schooled school students, legally residing in Collier County,as per the Slosberg legislation. In
addition, the funds will be used for new equipment/vehicles, paraprofessionals, teacher training, supplies and fuel, maintenance
and repairs for vehicles used in the regular school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
If funding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for seven summer school Driver Education teachers, paraprofessionals, equipment, maintenance and fuel
for vehicles, maintenance contracts and repairs for simulators and supplies for the program. The salary expenses for the Summer
Driver Education Program,salary and benefits for school year paraprofessionals,vehicle equipment,fuel, repairs and maintenance
were all projected on the program budget. There are two separate maintenance contracts for the classroom training simulators.
We negotiated new contracts for simulator maintenance extending it past the grant year. The travel expenses included the
mileage paid for paraprofessionals who are split between Palmetto Ridge and Gulf Coast High, Golden Gate and Lely High Schools,
and Naples High and Barron Collier High Schools. One new vehicle purchase is being requested,and replacement of simulators at
GGH are needed for this year. Our district has requested our grant requisitions be completed by April 17th due to a new
memorandum. Summer school includes a full day parent and student small group sessions featuring presentations from MADD,
Drug Free Collier, AT&T, Lee Memorial Trauma Center, and local and national speakers to enhance parent involvement and
understanding of current trends related to teenage drivers.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget
narrative on the following page.
The project includes two summer school sessions for Driver Education.There will be 7 instructors on site. Funding will be used to
pay these teachers at their hourly teaching rate.Average rate will be$42 per hour of instruction.
Funding will also be used to purchase new supplies, equipment, fuel and maintenance on the vehicles. As the vehicles pass their
10 years of use we are experiencing more repairs.
Funding is needed to continue the existing Driver Education program to provide paraprofessionals in each classroom to allow the
Driver Education teacher to provide the minimum 30% behind-the-wheel requirement, for small groups of students 4 days per
week.Annual teacher salaries are paid through District funds.
The proposed budget for 2015-16SY will include replacing simulators with more current simulator systems to be used in the
classrooms. The goal is to purchase 6 new simulators per school per year, allocating at least $15,000 each year to replace
outdated simulator equipment.Our goal is to replace all simulators and 2 behind the wheel vehicles within 5-7 years.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services, Bldg.D., 3299 Tamiami Trail East,Suite
602,Naples,Florida 34112;Re:Driver Education Grant Program Page 2 of 3
Ap91ication Form-Collier County Driver Education Grant Program
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PROGRAM/PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to:personnel(salary,fringe), contract services,
materials and supplies, equipment, etc. Note: All funds must be used exclusively to fund direct expenses of driver
education programs. Direct driver education expenses are defined as those that directly improve the level of skill,
responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase
of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver
education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support
the underlying driver education program and other items solely to support the instructor or classroom are not eligible for
grant funding.
�� �2 F.,.
x, 3 St�Z
Paraprofessional Support Expenses for all HS 2015-2016 Salary and Benefits $105,000
Maintenance Contracts/Repairs for Simulator $13,000
New Simulators—1 school per year(6 new plus service contract) $20,000
Oil Changes $1,000
Fuel
$6,000
Repair Parts/Maintenance/Replacements $7,000
Summer School $20,000
**Funds Not Used are being requested to roll over year to year to be used
to pay for a new vehicle and simulator replacement, over the next 5-7
years.(Allocating$15,000 is difficult but$3,000 each year can be done)
TOTAL 2015-2016 $172,000
BUDGET NARRATIVE
The budget narrative should juste the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Seven Driver Education Teachers for Summer Program
Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,remediation due to
State assessment scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include Driver
Education in their schedule due to the rigor of their course work. The revised summer program gives students the opportunity to receive Driver
Education and is vitally important as motor vehicle crashes are the number one killer of adolescents. This program will offer approximately 150
students the needed skills to be safer drivers,and provide parents with communication and skills to support their children with current driving
laws and driving trends in 2015-2016.
Paraprofessionals at each High School
Paraprofessionals are needed during the school year to assist the teachers in providing the minimum of 30%behind-the-wheel requirement.
Sharing Para-professionals and Guest Teachers at each school 4 days per week allows us to stay within the budget and to provide more Driver
Education and behind the wheel support to more students in our district.
Equipment/Fuel/Oil/Maintenance
In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, vehicle
maintenance and equipment repairs to the Driver Education vehicles. Many vehicles are more than 10 years old and additional repairs are
necessary.We request a rollover of funds not used in these areas to be held in an account for use to purchase a new vehicle in the next 5-7 years.
Maintenance/Repairs for Simulators
There are two different simulator systems in the classrooms. The simulators are 12 years of age. Repairs and maintenance services for simulators
as well as the progression to replace them with more modern technology will be paid from this funding to further support 30%BTW experiences at
1 school per year.
New Equipment/Vehicles
To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test
course. The district will purchase cones,road signs and markings. Vehicles will be rotated to improve wear and tear. A savings average of$3,000
per year will need to be budgeted moving forward to prepare for purchase of new vehicle over the next 5-7 years.Additionally,roll over funds will
need to be set aside to prepare for replacement of simulator systems each school year over the next 5-7 years. Service contract for SSI will no
longer be used as the 2 schools that have this equipment will be replaced by the end of next year with new systems.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D., 3299 Tamiami Trail East,Suite
602,Naples, Florida 34112;Re:Driver Education Grant Program Page 3 of 3
I E4 .4
EXHIBIT
e,• Program Description-Collier County Driver Education Grant Program
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
GENERAL PROVISIONS
Collier County has created the Collier County Driver Education Grant Program under the authority of
Section 318.1215 of the Florida Statutes, entitled "The Dori Slosberg Driver Education Safety Act." This
act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non-public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge
to supplement driver education funding and, as such, to create a grant program to manage and disburse the
funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund
established specifically for these funds. The County Manager, or designee, will request regular reports of
these funds from the Clerk of Courts.
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non-public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become better
drivers. Eligible direct education expenses include the purchase of goods and services, including, but not
limited to, driver education course materials, vehicles exclusively used for driver education programs,
driver simulators, and salaries of driver education instructors. Administrative expenses to support the
underlying driver education program and other items solely to support the instructor or classroom are not
eligible for grant funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida
Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the
funds are used for the direct expenses of the new program and there is no supplanting of already existing
funds. Each program will also be required to verify that a minimum of 30 percent (30%) of a student's
time in the program is spent doing behind-the-wheel training.
Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of
September 1 of the previous year.
The application period will be March 1 — March 31 of the following year with funding based on
collections through February 1 of each year. Each applicant will be required to report on the application
the number of eligible students as of September 1 of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on each
application, or in the case that no applications are submitted, by the County Manager, or designee, every
(1/ K
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Program Description-Collier County Driver.Education Grant Program
three (3) years to reflect changes in number of eligible students due to growth and other changes affecting
high school populations.
Example:
High School #of eligible 9-12 grade Available Funding per
students as of 9/1/03 Funding High School
School Board 500 $100,000 $90,909
_..._
Non Public High Schools(tbd) 50 $9,091
—
NOTIFICATION PROCESS
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non-public high schools are formed or as contact information changes:
District School Board of Collier County Seacrest Country Day School
Patricia Ackerman,Driver Education Coordinator Erin Duffy,Head of Upper Schools
5775 Osceola Trail 7100 Davis Blvd
Naples,Florida 34109 Naples,Florida 34104
Community School of Naples Seagate Christian Schools
Gene Rochette,Dean of Students Glenn Wiggins,Principal
13275 Livingston Road 1010 Whippoorwill Lane
Naples,Florida 34109 Naples,Florida 34105
First Baptist Academy Saint John Neumann High School
Cindy Murphy,High School Ministry Assistant Laura Campbell,Principal
3000 Orange Blossom.Drive 3000 53`�Street Southwest
Naples,Florida 34109 Naples,Florida 34116
SUBMITTAL PROCESS
The application cycle will be open from March 1 –March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the
District School Board of Collier County. Applications will include: 1
1) Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name,phone number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible students,
7) Expected time frame for project,
8) Budget for proposed project, and
9) Certifications (funding direct costs only, non-supplanting requirement, 30% of student's time as
behind-the-wheel training).
2
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Program Description-Collier County Driver Education Grant Program
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must he
submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Collier County Grant Coordinator
Re: Driver Education Grant Program
3299 Tamiami Trail E. Suite 602
Naples,Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact to
obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal, the County Manager, or designee, will coordinate with the project
contact and the County Attorney's office to prepare a contractual agreement for each project. Each
contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination of
the grant period (whichever comes first). Agreements will also contain provisions for the County to have
the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following the Board of County Commissioners approval of the
contractual agreement.
Exam le:
Step 2 Ste 3 Step 4(within 90 days of
Step 1 (within 45 days) p project comj►letion)
A'reement A..roved Funds Disbursed Project Completed Report Submitted
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time
frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the funds
were used and includes copies of invoices and checks and any other documentation of expenditures and
verifies that the funds supplemented, but did not supplant existing funds and supported a program that
requires a minimum of 30% of a student's time be behind-the-wheel training. Failure to provide this
report would constitute breach of contract and would affect an agency's eligibility for future funding.
3