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TDC Agenda 05/28/2015TDC MEETING AGENDA MAY 28, 2015 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Marco Island Historical Museum 180 S. Heathwood Dr. Marco Island, FL 34145 9:00 A.M. * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *Changes and Approval of Agenda 5. *Approval of TDC Minutes a. *Regular Meeting 4/27/15 6. Presentations/Public Comment- (3 minutes each) 7. New Business a. * IDSS RFQ Selection and Agreement b. * Miles Media Visitor Guide RFQ Selection and Agreement c. * FY 16 Proposed Tourism Budget d. * FY 16 Cat. "B" and C-2 Grant Applications e. * Sports Event Funding Requests f. * United Arts Event Calendar Funding Request g. * FDEP 15-Year Permit Fee h. * FY 15 Beach Renourishment Recommendations * 2015/2016 TDC Category"A" Fund 195 Grant Applications j. * Humiston& Moore Peer Review of Staff Beach Recommendations k. * Ranking of RFP 15-6382—Ranking Grant Funding Professional Services 1. * Reschedule July TDC Meeting m.*Clam Pass Park Concession Area Work Order 8. Old Business 9. Marketing Partner Reports a. Research Data Services—Walter Klages b. Paradise Advertising-Nicole Delaney c. Lou Hammond& Associates—PR Services- JoNell Modys d. Tax Collections- Jack Wert e. Miles Media- Website Activity f. Sales & Marketing Technologies - Search Engine Optimization g. Phase V - Fulfillment Services 10. Tourism Staff Reports a. Director—Jack Wert b. Sales &Marketing—Debi DeBenedetto c. Public Relations & Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Rob Wells f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location—June 22, 2015, 8:30 am Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 Tamiami Trail East,Naples, Florida 34112 14. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information,please contact Jack Wert at(239) 252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101,Naples, FL 34112-5356, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. April 27, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, April 27, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 8:30 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Rick Medwedeff Clark Hill Murray H. Hendel Susan Becker Robert Miller Ed (Ski) Olesky John Sorey III Larry Sacher ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Barry Williams, Director, Parks and Recreation Division 1 April 27, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order — Commissioner Taylor Commissioner Taylor called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call Roll call was taken and a quorum was established. 4. Changes and Approval of Agenda Mr. Sacher moved to approve the Agenda subject to the following changes: • Postpone Item 7.b • Postpone Item 7.h • Addition of Item 7.j — Update on Grant Applications (to be heard first during New Business) • Item 12 — Committee Discussion to be heard after Item 8 — Old Business. Second by Mr. Hendel, Carried unanimously 9 — 0. 5. Approval of TDC Minutes a. Regular Meeting 3/23/15 Ms. Becker moved to approve the minutes of the March 23, 2015 meeting subject to the following change: • Page 6, paragraph 6 — Ms. Becker requested a meeting package be sent electronically and copy of Executive Summaries provided at the meeting. Second by Mr. Hendel. Carried unanimously 9 — 0. Mr. Sacher noted it would be optimal for the Council to use "good reader" software so a Member may write notes on the meeting packet PDF's. 6. Presentations /Public Comment (3 minutes each) None 7. New Business j. Update on Grants for Museums (this item was heard first) Mr. Hendel requested an update on any measures Staff undertook to promote the new Grant guidelines and the number of Grant requests filed by the April 17, 2015 deadline. Mr. Wert reported the Grant applications were emailed to perspective recipients based on a historic data base and announcements at TDC meetings and two Category B and one Category C -2 Grant request(s) were received by Staff. a. Advisory Board Nominations Mr. Wert presented the Executive Summary "Tourist Development Council Appointment Review " dated April 27, 2015 for consideration. K April 27, 2015 Mr. Sorey moved to recommend the Board of County Commissioners appoint Robert Miller and Clark Hill to the Tourist Development Council. Second by Mr. Medwedeff. Carried unanimously 9 — 0. b. Cultural Event App Funding Proposal Postponed c. Tourism Week Proclamation Mr. Wert presented the Executive Summary "Recommendation to Adopt a Proclamation for National Travel & Tourism Week 2015 " dated April 27, 2015 for consideration. Mr. Sacher moved to recommend the Board of County Commissioners adopt the Proclamation for National Travel & Tourism Week 2015. Second by Mr. Sorey. Carried unanimously 9 — 0. d. May Meeting Schedule Mr. Wert presented the Executive Summary "Discuss and recommend alternate date and location for May 2015 TDC Meeting " dated April 27, 2015 for consideration. Mr. Mendel moved for the Tourist Development Council to hold their regular May meeting on Wednesday, May 27, 201 S at the Marco Island Historical Museum. Second by Mr. Medwedeff. Carried unanimously 9 — 0. e. South Doctor's Pass Jetty Joint Coastal Permit Gary McAlpin presented the Executive Summary "Recommendation to approve payment to Florida Department of Environmental Protection (FDEP) for a Joint Coastal Permit in the amount of $6,039 to rebuild South Doctors Pass Jetty, authorize all necessary budget amendments, and make a finding that this item promotes tourism (Project No. 90029) " dated April 27, 2015 for consideration. He noted the costs of for rebuild the Jetty is approximately $300k to $500k. Mr. Sorey moved to recommend the Board of County Commissioners approve payment to Florida Department of Environmental Protection (FDEP) for a Joint Coastal Permit in the amount of $6,039 to rebuild South Doctors Pass Jetty, authorize all necessary budget amendments and hereby finds the item promotes tourism. Second by Mr. Hendeb Carried unanimously 9 — 0. f. Wiggins Pass Interim Channel Dredging Contract #15 -6416 Mr. McAlpin presented the Executive Summary "Recommendation to approve and authorize the Chairman to execute Contract No. 15 -6416 — Wiggins Pass Interim Channel Dredging to remove approximately 9,400 cubic yards (CY s) of beach quality shoaled sand from the Wiggins Pass channel to Quality Enterprises USA Inc., for $242,304 (Project No. 80288), authorize the necessary budget amendment, and make a finding that this item promotes tourism " dated April 27, 2015 for consideration. He noted: • In 2013, a major project to straightening the Pass and lengthening the dredge cycle was completed. • The Plan recognized interim "touch up" dredging (approximately every 2 years) would be required to maintain safe navigation in the Pass. April 27, 2015 • Approximately 9,400 cubic yards of sand will be removed from the area. • This item was recommended for approval by the Coastal Advisory Committee and scheduled to be heard by the Board of County Commissioners on 4/28/15. Mr. Sorey moved to recommend the Board of County Commissioners approve and authorize the Chairman to execute Contract No. 15 -6416 — Wiggins Pass Interim Channel Dredging to remove approximately 9,400 cubic yards (CY's) of beach quality shoaled sand from the Wiggins Pass channel to Quality Enterprises USA Inc., for $242,304 (Project No. 80288), authorize the necessary budget amendment, and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 9 — 0. g. LGFR Ranking Analysis Mr. McAlpin presented the Executive Summary "Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March 19, 201 S for Local Government Funding Request (LGFR) Ranking Analysis and Preparation, approve a work order under Contract No. 13- 6164-CZ for a not to exceed amount of $14,046. 00, authorize the County Manager or his designee to execute the Work Order, authorize the necessary budget amendment and make a finding that this item promotes tourism (Project No. 90065) " dated April 27, 2015 for consideration. He noted: • The request is made annually by the County which seeks re- imbursement of funds expended for beach renourishment projects. • The Florida Senate is recommending $25M be appropriated to the Program while the Florida House of Representatives is recommending $40M. • The scope of work will be for review of the ranking criteria and restructuring the submittal request for the reimbursement of funds. • If only $25M is appropriated to the Program, it will be unlikely the County will receive any funds. • Historically, Staff has prepared the application, but the format has changed so a consultant will be engaged to ensure the County has the greatest opportunity to obtain any available funds. Mr. Sorey moved to recommend the Board of County Commissioners accept a proposal from CB &I Coastal Planning & Engineering dated March 19, 2015 for Local Government Funding Request (LGFR) Ranking Analysis and Preparation, approve a work order under Contract No. 13- 6164 -CZfor a not to exceed amount of $14,046.00, authorize the County Manager or his designee to execute the Work Order, authorize the necessary budget amendment and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 9 — 0. h. 2015 Beach Renourishment Ranking Postponed i. TDC Category "A" Fund 183 Grant Applications Barry Williams presented the Executive Summary "Approve Twelve (12) Collier County Tourist Development Council Category "A " Grant Applications for Beach Park Facilities for Fiscal Year 201512016 in the Total Amount of $1,189,230.00 and make a finding that the expenditure promotes tourism " dated April 27, 2015 for consideration. He provided an overview of the Grant request via a Power Point presentation. 4 April 27, 2015 Mr. Wert noted some of the items may be considered maintenance items, and the Council needs to ensure these items promote tourism before Tourist Development Tax revenue may be expended on the projects. Colleen Greene, Assistant County Attorney stated: • She has not had a chance to review the request. • The Statute provide criteria for deeming an "an expenditure promotes tourism" and allows the jurisdiction in question to make the determination. • The Statute does allow for funding the maintenance of a capital item that promotes tourism. • She will be providing information to the Board of County Commissioners for their review when they consider the item. Under Council discussion the following was noted: • Expenditures for items such as installation of security cameras and adequate refuse containers could be considered promoting tourism. If an area is not deemed safe and clean by tourist, it diminishes the likelihood they will visit the region. • The expenditure for striping the parking garage may be deemed promoting tourism as the garage is utilized by tourists. • Generally, any expenditure that enhances a beach experience should be deemed an item that promotes tourism as visitors to the area have indicated through visitor questionnaire responses the number one reason they visit the area is for the beach experience. Mr. Sacher moved to recommend the Board of County Commissioner approve the Collier County Tourist Development Council Category "A" Grant Applications for Beach Park Facilities for Fiscal Year 201512016 in the Total Amount of $1,189,230.00 subject to a legal sufficiency determination by the County Attorney's Office and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 9 — 0. 8. Old Business a. RFP 15 -6419 Revised Sports Facilities Needs Assessment Mr. Wert presented the Executive Summary "Review the proposed Sports Facilities Needs Study RFP and recommend that staff proceed with the RFP process with a finding that this item promotes tourism" dated April 27, 2015. The Committee recommended the proposed study incorporate a component identifying opportunities for regional partnerships with Lee County including designating certain events that are optimally suited to one County vs. the other to reduce the likelihood of competing for the same events Mr. Sacher moved to recommend the Board of County Commissioner approve the proposed Sports Facilities Needs Study RFP based on the above recommendation and recommend that staff proceed with the RFP and hereby finds the item promotes tourism. Second by Mr. HiA Carried unanimously 9 — 0. 12. Council Member Discussion (this item was heard before Item #9) April 27, 2015 Commissioner Taylor reported Mr. Sacher authored an email to Mr. Wert regarding a Marco Island City Council members question on Tourist Development Tax (TDT) revenue allocations for promotions and advertising vs. beach renourishment. Council member discussion occurred on Tourist Development Tax funding allocations including their change over time, the feasibility of increasing the Tourist Tax rate, appointing a Committee to review the allocations and make recommendations on any changes. The Council requested Staff to prepare a report on the use of TDT funds including. 1. An overview of the Statute and the history of the tax in Collier County. 2. An analysis of anticipated capital projects and the monies required to fund them, with or without the use of Grants or FEMA funds. 3. Identification of the County's competitive set of destinations and an analysis of their allocation of funding for tourist promotions and beach renourishment. 9. Marketing Partner Reports Mr. Wert presented the Slideshow "Marketing Partner Reports — April 27, 2015 " including the following reports presented by Staff and Consultants: a. Research Data Services — Dr. Walter Klages "Collier County Tourism Research, March 2015 — Research Data Services, Inc. " b. Paradise Advertising — Nicole Delaney "Advertising Report Paradise Advertising and Marketing, Inc — Tourist Development Council November. " c. Lou Hammond & Associates — PR Services — Jack Wert "Lou Hammond and Associates & CVB PR Team Public Relations Report" d. Tax Collections — Jack Wert "Collier County Tax Collector Tourist Tax Collections " e. Paradise Advertising & Marketing, Inc. - Jack Wert "Digital /Social Media Marketing" L Sales & Marketing Technologies, Inc. - Search Engine Optimization — Jack Wert "Search Engine Services " g. Phase V - Fulfillment Services — Jack Wert "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were provided by Staff: a. Director — Jack Wert b. Sales & Marketing — Jack Wert 2 April 27, 2015 c. Public Relations & Communications — Jack Wert d. Film Office — Jack Wert e. Sports Council — Jack Wert C International Representatives — Jack Wert g. Visitor Centers — Lori Lou Waddell 11. Detailed Staff Reports Submitted 13. Next Scheduled Meeting Date /Location — May 28, 2015 — 9:00 A.M. Marco Island Historical Museum, 180 S Heathwood Dr., Marco Island, FL 34145 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 11:25 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairwoman, Commissioner Penny Taylor These minutes approved by the Board /Committee on as presented or as amended 7 May 28, 2015 New Business 7 -a 1 of 37 EXECUTIVE SUMMARY Recommendation to award RFQ 15 -6434 Web Based Destination Management System for a database software system to Internet Destination Sales System Global, LLC (iDSS) and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. OBJECTIVE: Recommendation of staff selection of vendor to provide and manage our web based database management system and recommend approval of the related contract. CONSIDERATIONS: The Tourism Department has developed a web based data management system through iDSS over the past several years. At the conclusion of each contract term, Collier County requires a completive bidding process. The Collier County Purchasing Department developed RFQ 15- 6434 -Web Based Destination Management System. The RFQ was publicly advertised on April 15, 2015. E -mail notices were sent to 1,122 firms with forty eight (48) firms requesting full solicitation packages. One bid response was received by the due date of April 23, 2015. One non - response (Servicenow) was received from a vendor stating that their system would not meet the current requirements of the County. The result of the response from iDSS is as follows: Fee Schedule for Destination Management System Reference the tables belowfor a breakdown of costs associated with the project. ACTIVATION /IMPLEMENTATION ACTIVATION FEE SOO.00 DATA MIGRATION $00.00 ON- SITETRAINING ! 500.00' IMPLEMENTATION TOTAL $00.00 MONTHLY SUBSCRIPTIONS DESTINATION MANAGEMENT SYSTEM !UP TO S USERS)'. $400.00 PARTNER INTERFACE I %TRANET LEAD DISTRIBUTION & RESPONSE $100.00 TOTAL MONTHLY SUBSCRIPTIONS $500.00 OPTIONAL FEATURES /SERVICES j CONSULTING / WORK WITH STAFF ON PROCESS AND BEST PRACTICES $125.00 PER __..._HOUR ONLINE / TELEPHONE TRAINING EJEW HIRES, REFRESHER, ADVANCED) S125.00PER HOUR CUSTOM REPORTING ... __.... 2125.00 PEA I4OUR DATA UPDATES $125.00 PER HOUR, 1 CUSTOM DEVELOPMENT $125.00 PER HOUR TOTAL SUBSCRIPTION MONTHLY COST $500.00 Staff recommends award of this solicitation to the low responsive, qualified bidder, Internet Destination Sales System, (iDSS Global, LLC). May 28, 2015 New Business 7 -a 2 of 37 FISCAL IMPACT: The total subscription monthly cost to Collier County is $500 or $6,000 per year. This amount is included in the proposed FY 16 Tourism Department budget. The cost history for this service with iDSS has been the same annual cost of $6,000 for the past 4 years for these services. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board of County Commissioners awards RFQ 15 -6434- Web Based Destination Management System to Internet Destination Sales System (iDSS, Global, LLC) and authorizes the Chairman to sign the County Attorney approved contract and all necessary documents and make a finding that this action promotes tourism. PREPARED BY: Jack Wert, Tourism Director Enc: RFQ Response; Solicitation; Contract May 28, 2015 New Business 7 -a 3 of 37 AG RE E MEN T15-6434 for Web Based Destination Manaement System THIS AGREEMENT, made and entered into on this day of 2015, by and between iDSS Global, LLC (iDSS), whose business address is 250 Marquette Avenue South, Suite 1330, Minneapolis, MN, 55401, (the "Vendor ") and Collier County, a political subdivision of the State of Florida, (the "County "): WITNESSETH: 1. COMMENCEMENT. This Agreement shall commence on the date of the issuance of the initial Purchase Order and shall remain in effect for a two (2) year period from the date of the initial Purchase Order issuance. The County may, at its discretion and with the consent of the Vendor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2) additional one (1) year periods. The County shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Vendor shall provide a web based Destination Management System (DMS) for the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), databases in accordance with the terms and conditions of RFQ #15 -6434 and Exhibit "A" Vendor's Proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Vendor and the County's Project Manager or designee, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 3. COMPENSATION. The County shall pay the Vendor for the performance of this Agreement a monthly subscription cost of five hundred ($500.00) dollars, pursuant to Attachment 5 Fee Schedule of Exhibit "A" Vendor's Proposal, offered by the Vendor in their submitted proposal. Any other items as requested in writing by the County shall be billed as per the Fee Schedule together with the cost of any other charges /fees submitted in the proposal. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and Project Manager's approval. \O/ 15 -6434 Page 1 of 7 May 28, 2015 New Business 7 -a 4 of 37 Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Any County agency may purchase products and services under this contract, provided sufficient funds are included in their budget(s). Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non - payment under the legal doctrine of "laches' as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 3.2 Travel Expenses. Travel Expenses shall be approved in advance in writing by the County. Travel expenses shall be reimbursed as pursuant to Resolution 2006 -40 and Section 125.0104 Fla. Stats. 4. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85- 8015966531C -2. 5. NOTICES. All notices from the County to the Vendor shall be deemed duly served if mailed or faxed to the Vendor at the following Address: iDSS Global, LLC 250 Marquette Avenue South, Suite 1330 Minneapolis, MN, 55401 Attn: Mark Lynch, VP of Sales & Marketing Telephone: 612-767-7800 * Facsimile: 617 -767 -7821 ml,nc'h@iDSS.com All Notices from the Vendor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Joanne Markiewicz, Director, Procurement Services Division Telephone: 239- 252 -8407 * Facsimile: 239- 252 -6480 j oa nne Markiewicz(�I)coll iergov. ne t The Vendor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15 -6434 Page 2 of 7 ti May 28, 2015 New Business 7 -a 5 of 37 6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Vendor or to constitute the Vendor as an agent of the County. 7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Vendor. The County will not be obligated to pay for any permits obtained by Subcontractors /Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non -County permits necessary for the prosecution of the Work shall be procured and paid for by the Vendor. The Vendor shall also be solely responsible for payment of any and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Vendor. 8. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if the County or its authorized representative shall deem any conduct on the part of the Vendor to be objectionable or improper, the County shall have the right to suspend the contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Vendor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 9. TERMINATION. Should the Vendor be found to have failed to perform their services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non - performance. In the event that the County terminates this Agreement, Vendor's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Vendor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 10. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals fees, whether resulting from any claimed breach of this Agreement by Vendor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic Ions, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone employed or utilized by the Vendor in the performance of this Agreement. This indemnification obligation shall not be construed to 15 -6434 Page 3 of 7 v May 28, 2015 New Business 7 -a 6 of 37 negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 11.1 The duty to defend under this Article 11 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Vendor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Vendor. Vendor's obligation to indemnify and defend under this Article 11 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 12. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 13. CONFLICT OF INTEREST. Vendor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Vendor further represents that no persons having any such interest shall be employed to perform those services. 14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Exhibit A "Vendor's Proposal" and RFQ #15 -6434 with the Scope of Services and Addendum. 15. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 16. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 17. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Vendor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(ay(d) and (3))) stated as follows: 15 -6434 Page 4 of 7 May 28, 2015 New Business Ta 7 of 37 (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the Contractor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Vendor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Vendor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 18. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 19. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 20. ADDITIONAL ITEMS/SERVICES. Additional items and /or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 21. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Vendor with full decision- making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Vendor with full decision-making authority and by 15 -6434 Page 5 of 7 May 28, 2015 New Business 7 -a 8 of 37 County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 22. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 23, ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the RFQ 15 -6434 and Exhibit "A" Vendors Proposal, the Contract Documents shall take precedence. 24. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Vendor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Vendor all of the obligations and responsibilities that Vendor has assumed toward the County. 15 -6434 Page 6 of 7 'y May 28, 2015 New Business 7 -a 9 of 37 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: Dwight E. Brock, Clerk of Courts LIM Dated: (SEAL) Vendor's First Witness TType/ print witness nameT Vendor's Second Witness TType /print witness nameT Approved as to Form and Legality: Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Joanne Markiewicz Procurement Services Director 15 -6434 Page 7 of 7 iDSS Global, LLC Vendor By: Signature TType /print signature and titleT e� 9 May 28, 2015 New Business 7-a 10 of 37 Go iter 0,014 tty Administrative Services Department Procurement Services Division REQUEST FOR QUOTE Date: April 9, 2015 From: Brenda Brilhart, Procurement Strategist (239) 252 - 8446 (Telephone) 239) 252 - 6697 (FAX) brendabrilhart@colliergov.net (Email) To: Prospective Vendors Subject: RFQ 15 -6434 Web Based Destination Management System (DMS) As requested by the Tourism Division, the Collier County Board of County Commissioners Procurement Services Division has issued this Request for Quotes, "RFQ ", for the purpose of obtaining fair and competitive responses in accordance with the terms, conditions and specifications stated herein. If you have immediate questions regarding the specifications or intended scope of work, you must make those inquiries via the Online Bidding System at www.collieraov.net/bid, and for general questions, you may contact the Procurement Strategist noted above by telephone or email. Your quotation response is due via the Online Bidding System at www.collier_qov.net /bid no later than the date and time specified in the Public Notice on page two (2). Quotations received after the date and time specified will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specked. No late quotation responses will be accepted. We look forward to your participation in Collier County's competitive procurement process. c: Jack Wert, Director, Tourism Division Pa)pjwy Onl8mvc arhww • 3327 Tarmam Trail Ud • N*.., F1" 31112- 49Q1.73&29 AA07•� mPnergw nxtlpr.�uurmnnhsw�naw b(-A( RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 11 of 37 C017wer County Administrative Services Depad ent Procurement Services Division Public Notice The Collier County Purchasing Department is requesting quotation responses from interested and qualified firms to provide a web based software solution to manage a wide variety of databases including global, regional and local tourism industry contracts, meeting planners, tour operators, travel agents, sports organizers, etc. Your quotation response is due in the Collier County online bidding system no later than 3:00 PM on April 28, 2015, at www.coiliergov.net/bid. Quotation responses received after the time and date noted will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. All quotation responses shall be made on the Quotation Response Form attached herein. Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any goods under this RFQ shall not discriminate against any worker, employee or applicant or any member of the public based on age, race, color, sex, religion, national origin, disability or marital status, nor otherwise commit an unfair employment practice. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /S/ Joanne Markiewicz Director, Procurement Services Division Flaauattkrd SafviCtlS Onrici• :5.977 Tdrtkd0.Y Tsad (aA • Na>u08. =k�da 34112�',165.7�B25pb4t17 • www. cLdlt ifpOY .fl8irot0C.JfErtN:IR56ttA('.E� 0-7A( RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 12 of 37 Exhibit I: Scope of Work, Specifications and Response Format Background The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Florida Government, is interested in identifying and contracting with a company that can provide a web based Destination Management System (DMS) for our various databases. The services desired are outlined in the scope below. A separate contractual relationship will be established with the successful bidder on behalf of the CVB through the Collier County Purchasing Department. Services Required: The Tourism Division is looking for a web based software solution to manage a wide variety of databases including global, regional and local tourism industry contacts, meeting planners, tour operators, travel agents film and other media producers, etc. Please indicate by circling Yes or No for each attribute listed below for your firm's proposed software management package. Include in quote form a web link for your electronic brochure. In order to qualify, the Quoter must meet or exceed a 80% score (20 out of 25 options). Once meeting the minimum system requirements, the lowest, responsive and responsible bidder based on pricing will be awarded the contract. 1. Yes I N A comprehensive Sales and Customer Relationship Management (CRM) program tailored to Destination Marketing Organizations (DMO) users. Access to data on a 24 hour 7 day a week basis with password protection for an unlimited number of staff or tourism industry partners or work stations. On line Help Section on software owners' website for all aspects of the system 3. Yes / N Full time technical support via telephone or internet . Yes / No Conversion of all existing data from current CRM system. . Yes / hl Training for CVB staff and tourism industry partners on the use of the system must be a part of the initial set up of the software system. Periodic updates of training will be at no additional charge other than pre- approved travel expenses. Travel expenses will be paid in accordance with Section 112.061, Florida Statutes. . Yes / N CVB data hosted on a fully redundant infrastructure located in an off -site data center. 7. Yes / N System upgrades, modifications, improvements and enhancements and related training on those changes at no additional charge to the CVB as a current subscriber. ;8. Yes / No All data provided to the owner of the software will remain the property of the CVB. 3 cA RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 13 of 37 9. Yes I N Set up of initial database and migration from current system will be on a flat one time charge. 10. Yes / Nol Annual subscription fees will be billed monthly. No prepaid or up front expenses are allowable. 11. Yes / N Ability for the CVB to choose only the modules needed and not pay for those that are not used. At present those services that the CVB is utilizing include: 1. Convention Sales 2. Industry Partner Management 3. Sports Sales 4. Site Inspections 5. Familiarization Trips and Site Review itineraries 6. Press Trips 7. Trade Shows 8. Invoicing 9. Query and other reports 10. Media Relations 11. Integration with Destination Marketing Association Intl. (DMAI) impact calculator and other measurement tools and metrics. 112. Yes /N Ability to interface the CRM with the database maintained by the CVB's website provider through an API or other interface means. 13. Yes I hl Ability for our hotel partners to access the system (password protected) to download meeting planner Requests for Proposals (RFP's) and to report through the system the results of that RFP. 14. Yes / N Ability to automatically prompt hotel partners on lead opportunities and lead updates. 15. Yes 1 N Ability to prompt CVB staff to daily follow up tasks 16. Yes / N Full range of reports and queries on all aspects of the database system available to CVB staff at any time with the ability to customize the reports to the needs of the CVB. These reports should include Pending, Definite and Lost business. 17. Yes / N Ability to measure the Return on Investment (ROI) on any RFP including CVB and partner dollars invested in soliciting the group business. 18. Yes 1 N Ability to download any portion of the database in several formats including Microsoft Excel and Word. 19. Yes/ No Periodic audit of the CVB total database to indicate areas of concern that need additional follow up. RFQ 15 -6434 Destination Mgt System 40 04152015 May 28, 2015 New Business 7 -a 14 of 37 20. Yes / bl A special merge capability to detect duplicate accounts that may have been entered in error 21. Yes / hl System interface with Microsoft Outlook for ease of handling of a -mails and posting to data record of all communications for that contact or prospect. 22. Yes / N Integration with external e-mail providers such as Exact Target and Constant Contact 3. Yes / hl Unlimited number of addresses in bulk e-mail distribution from the system, or interface with external distribution system if "spam" issues are of concern. 4. Yes / N Capability to track and manage expenses associated with soliciting new business to the destination 5. Yes/ N Easy to use internal database search capability with intuitive "wild card" options. Term of Contract The contract term, if an award is made is intended to be for the initial term will be for two (2) years with two one (1) year renewals at the sole discretion of the County. The agreement will be in the form of a standard Collier County contract. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and Project Manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Award Criteria Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to award to the lowest, qualified and responsive quoter. This solicitation will be awarded based on meeting qualifications /requirements; and then based on the lowest total of the following services on Attachment 5 Vendor Response form. Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids /projects. Projected Timetable 1 Date Issue Solicitation Notice 419115 Last Date for Receipt of Written Questions 4121115 Solicitation Deadline Date and Time 4/28115 Anticipated Evaluation of Submittals Week of May 4th RFQ 15 -6434 Destination Mgt System cl'_� 04152015 May 28, 2015 New Business 7-a 15 of 37 Instructions: 1. Complete and submit by the time and date specified in the Public Notice: • Attachments 1 —5 • Technical Architecture Requirements Document • E-Verify profile page and/or the Memorandum of Understanding This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 3. Your quote may not be accepted unless all requested information is furnished. 4. The Collier County Purchasing Department reserves the right to reject any and all quotes. 5. All quotations must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 6. As a result of any purchase order issued as a result of this quote, the supplier agrees: To accept the following Collier County payment options: • Traditional— payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. To submit invoices according to documentation received on the purchase order to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or, email to bccapclerkcollierclerk.com Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount c.1� 6 RFQ 15-6434 Destination Mgt System 04152015 May 28, 2015 New Business 7-a 16 of 37 owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 7. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. 8. If required, Vendor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. 9. The Vendor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 10. The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 11.The County's Project Manager shall coordinate with the Vendor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 12. Collier County Information Technology Requirements: If required, all vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty-four (24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.collieroov.netlpurchasinQ. Collier County Technical Requirements questionnaire attached as a separate file. If this document is not submitted with your bid response, your bid response may be deemed non-responsive. C) 7 RFQ 15-6434 Destination Mgt System 04152015 May 28, 2015 New Business 7-a 17 of 37 Exhibit II: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14)days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and/or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and/or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and/or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and/or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stets., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and/or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non-conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services CA 8 RFQ 15-6434 Destination Mgt System 04152015 is not a waiver of the COUNTY'S right to insist upon further compliance with all specifications. 6. Changes The COUNTY may at any time and by written notice make changes to drawings and specifications, shipping instructions, quantities and delivery schedules within the general scope of this Purchase Order. Should any such change increase or decrease the cost of, or the time required for performance of the Purchase Order, an equitable adjustment in the price and /or delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the foregoing, VENDOR has an affirmative obligation to give notice if the changes will decrease costs. Any claims for adjustment by VENDOR must be made within thirty (30) days from the date the change is ordered or within such additional period of time as may be agreed upon by the parties. 7. Warranties VENDOR expressly warrants that the goods and /or services covered by this Purchase Order will conform to the specifications, drawings, samples or other descriptions furnished or specified by the COUNTY, and will be of satisfactory material and quality production, free from defects and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. These warranties shall survive inspection, acceptance, passage of title and payment by the COUNTY. 8. Statutory Conformity Goods and services provided pursuant to this Purchase Order, and their production and transportation shall conform to all applicable laws, including but not limited to the Occupational Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as any law or regulation noted on the face of the Purchase Order. Advertising No VENDOR providing goods and services to the COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and /or services, or appropriate or make use of the COUNTY'S name or other identifying marks or property without the prior written consent of the COUNTY'S Purchasing Department. 10. Indemnification VENDOR shall indemnify and hold harmless the COUNTY from any and all claims, including claims of negligence, costs and expenses, RFQ 15 -6434 Destination Mgt System May 28, 2015 New Business 7 -a 18 of 37 including but not limited to attorneys' fees, arising from, caused by or related to the injury or death of any person (including but not limited to employees and agents of VENDOR in the performance of their duties or otherwise), or damage to property (including property of the COUNTY or other persons), which arise out of or are incident to the goods and/or services to be provided hereunder. 11. Warranty of Non - Infringement VENDOR represents and warrants that all goods sold or services performed under this Purchase Order are: a) in compliance with applicable laws; b) do not infringe any patent, trademark, copyright or trade secret; and c) do not constitute unfair competition. VENDOR shall indemnify and hold harmless the COUNTY from and against any and all claims, including claims of negligence, costs and expense, including but not limited to attorneys' fees, which arise from any claim, suit or proceeding alleging that the COUNTY'S use of the goods and /or services provided under this Purchase Order are inconsistent with VENDOR'S representations and warranties in section 11 (a). If any claim which arises from VENDOR'S breach of section 11 (a) has occurred, or is likely to occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue using the goods or services, or replace or modify the goods or services so that they become non - infringing, (without any material degradation in performance, quality, functionality or additional cost to the COUNTY). 12. Insurance Requirements The VENDOR, at its sole expense, shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Purchase Order. Providing and maintaining adequate insurance coverage is a material obligation of the VENDOR. All insurance policies shall be executed through insurers authorized or eligible to write policies in the State of Florida. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non - exhaustive example, this shall include the American with Disabilities Act and all prohibitions against discrimination on the basis of race, religion, sex creed, national origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges and s ONO 04152015 without exception or stipulation shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Any breach of this provision may be regarded by the COUNTY as a material and substantial breach of the contract arising from this Purchase Order. 14. Force Majeure Neither the COUNTY nor VENDOR shall be responsible for any delay or failure in performance resulting from any cause beyond their control, including, but without limitation to war, strikes, civil disturbances and acts of nature. When VENDOR has knowledge of any actual or potential force majeure or other conditions which will delay or threatens to delay timely performance of this Purchase Order, VENDOR shall immediately give notice thereof, including all relevant information with respects to what steps VENDOR is taking to complete delivery of the goods and /or services to the COUNTY. 15. Assignment VENDOR may not assign this Purchase Order, nor any money due or to become due without the prior written consent of the COUNTY. Any assignment made without such consent shall be deemed void. 16. Taxes Goods and services procured subject to this Purchase Order are exempt from Florida sales and use tax on real property, transient rental property rented, tangible personal purchased or rented, or services purchased (Florida Statutes, Chapter 212), and from federal excise tax. 17. Annual Appropriations The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of May 28, 2015 New Business 7 -a 19 of 37 such breach and VENDOR has failed to cure within 10 days of receipt of such notice. 19. General a) This Purchase Order shall be governed by the laws of the State of Florida. The venue for any action brought to specifically enforce any of the terms and conditions of this Purchase Order shall be the Twentieth Judicial Circuit in and for Collier County, Florida b) Failure of the COUNTY to act immediately in response to a breach of this Purchase Order by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be deemed a waiver of any subsequent default by VENDOR. c) All notices under this Purchase Order shall be sent to the respective addresses on the face page by certified mail, return receipt requested, by overnight courier service, or by personal delivery and will be deemed effective upon receipt. Postage, delivery and other charges shall be paid by the sender. A party may change its address for notice by written notice complying with the requirements of this section. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with this Purchase Order in accordance with Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, employees and authorized persons. e) In the event of any conflict between or among the terms of any Contract Documents related to this Purchase Order, the terms of the Contract Documents shall take precedence over the terms of the Purchase Order. To the extent any terms and /or conditions of this Purchase Order duplicate or overlap the Terms and Conditions of the Contract Documents, the provisions of the Terms and/or Conditions that are most favorable to the County and /or provide the greatest protection to the County shall govern. 10 RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 20 of 37 dw cd er Cbumty AdrnirJistrative Services Divisiw Procurement services Attachment 1: Vendor Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: RFQ 15 -6434 Web Based Destination Management System Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications /Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net _ Days ❑ Not interested in submitting a RFQ. ❑ RFQ Response Form is electronic. Please input your prices online. ❑ RFQ Response Form — See Attachment #5 Form Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ 15 -6434 Destination Mgt System 9 11 04152015 May 28, 2015 New Business 7 -a 21 of 37 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number (www. sun biz. orglsearch. html) Federal Tax Identification Number CCR # or CAGE Code Telephone Number FAX Number Signature / Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ 15 -6434 Destination Mgt System CA 12 04152015 May 28, 2015 New Business 7 -a 22 of 37 c er co . y Administtzative Services Department Procurement Servion DMsim Attachment 2: Affidavit for Claiming Status as a Local Business Solicitation: RFQ 15 -6434 Web Based Destination Management System (Check appropriate boxes below and complete the form in its entirety.) State of Florida (Select County if Vendor Is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other non - permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well -being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Year Business Established in []Collier County or ❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA: ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this _ Day of , 20_. Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) CA 13 RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 23 of 37 carer cov,nty Adminishative Services Department Procurement Semces OMsion Attachment 3: Vendor Substitute W — 9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address State Telephone Order Informatio Address City FAX Email City Zip FAX Email n Remit / Payment Information Address State Zip City State Zip FAX 2. Company Status (check only one) Individual i Sole Proprietor Corpoi _Tax Exempt (Federal income tax - exempt entity under Internal Revenue Service guidelines IRC 501 (c) 3) Email i Partnership Limited Liability Company Enter the tax classification (D = Disregarded Entity. C = Corporation, P = 3. Taxpayer Identification Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) (Vendors who do not have a TIN, will be required to provide a social secudty number prior to an award of the contract. 4. Sign and Date Form Certification: Under penalties of perjury, t certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number CAC) 14 RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 24 of 37 COUMY County Administrative Services DWxtmmt Prowremem Services Division Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors are required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to Include this Affidavit and acceptable evidence of enrollment in the E- Verify Program, may deem the Vendor I Bidder's proposal as non - responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ( "INA "). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number /Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFQ 15 -6434 Destination Mgt System 0 -, N 15 04152015 Coder C M-Ktty Adn*iistra a Senesces Depar"ient Procurement Services Division Attachment 5: Quotation Response Form Form Provided in Separate File RFQ 15 -6434 Destination Mgt System May 28, 2015 New Business 7 -a 25 of 37 16 04152015 May 28, 2015 New Business 7 -a EXHIBIT "A" VENDOR'S PROPOSAL 26 of 37 cAr COumy Aftrierafive Senices 01 Prowmment sermes Attachment 1: Vendor Response Form FROM: iDSS I Internet Destination Sales System Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: RFQ 15 -6434 Web Based Destination Management System Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and conditions has been fully examined and the Vendor is fully Informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * * * SEE FOLLOWING PAGES * * * Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: qa Days; Net _ Days D Not interested in submitting a RFQ. ® RFQ Response Form is electronic. Please input your prices online. D RFQ Response Form — See Attachment #5 Form Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ 15 -6434 Destination Mgt System 11 04152015 fillN May 28, 2015 New Business 7 -a 27 of 37 r IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 20th day of April, 2015 in the County of Hennepin, In the State of Minnesota. Firm's Complete Legal Name iDSS Global, LLC Address 250 Marquette Avenue South, Suite 1330 City, State, Zip Minneapolis. MN 55401 Florida Certificate of Authority Document Number (www.sunbiz.oralsearch.html) Federal Tax Identification Number CCR # or CAGE Code Telephone Number FAX Number Signature / Title Type Name of Signature Date 61- 1744160 612 - 767 -7800 612 - 767 -7821 A� --1C ?- �.-t;..Pxpsident_ Mark P. Lynch gIZ14�-" Email Address Linda moore @ tempest.1m 12 RFQ 15 -6434 Destinatlon Mgt System 04162015 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name iDSS Global LLC Address 2509 N Campbell, # 23 City, State, Zip Tucson AZ 85719 Contact Name Linda Moore, Business Manager Telephone Number $ -274 -8774 FAX Number 800 - 274-8775 Email Address Linda moore @ tempest.1m 12 RFQ 15 -6434 Destinatlon Mgt System 04162015 May 28, 2015 New Business 7 -a 28 of 37 Corle�r Conmi ty Adrrrrstratiova senr>ces Department Pr=r0rent services Mew Attachment 2: Affidavit for Claiming Status as a Local Business Solicitation: RFQ 15 -6434 Web Based Destination Management System (Check appropriate boxes below and complete the form in its entirety.) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other non- permanend structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business' unless it contributes to the economic development and well -being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm In writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a 'local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Year Business Established in []Collier County or ❑ Lee County: Number of Employees (including Owner(s) or Corporate Officers) :18 Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owners) or Corporate Officers): 0 If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: iDSS Date: 4/2012015 Collier or Lee County Address: Signature// —t ���^�-- Title: President STATE OF FLORIDA: ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this 20th Day of April, 2015. e Notary Public My mission Expires t � a/ (A QIGH OLSON Notary Public Minnesota M Cam>a. Ex .Jan- 31, 2017 13 RFQ 15 -6434 Destination Mgt System 04152015 May 28, 2015 New Business 7 -a 29 of 37 covwr W ml I Administrathre Services Depwi nent I Prov"ment savicas DWon Attachment 3: Vendor Substitute W – 9 In accordance with the Internet Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the Individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein slated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name iDSS Global, LLC (as shown on income tax retum) Business Name iDSS (if different from taxpayer name) Address 250 Marguette Avenue South, Suite 1330 City Minneapolis State MN Zip 55401 Telephone 612- 767 -7800 FAX 612 -767 -7821 Email 1}r hail DSS.com Order Information Remit / Payment Information Address Address 2509 N Cam elpb 1 023 city State zip City Tucson State i a Zip B5719 FAX FAX Email Email Linda. Wore *tempest.im 2. Company Status (check only one) — Individual / Sole Proprietor Corporation _Partnership _Tax Exempt (Federal income tax- exempt entity Vii Limited Liability Company under Internal Revenue Service guidelines IAC 501 (c) 3) Enter the tax classification i (D = Disregarded Endly, C = Corporation, P = Partnership) 3. Taxpayer Identificalion Number (for tax reporting purposes only) Federal Tax Identification Number (TIN) 61- 1744160 (Vendors who do not have a TIN will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, t certify that the information shown on this form is correct to mry knowledge. Signature: Dale 4/20/2015 Title President Phone Number 612 - 767 -7822 RFQ 15 -5434 Destination Mgt System 14 04152015 U May 28, 2015 New Business 7 -a 30 of 37 Co�7er County AdtMdram Services Department t'romrarnent servims DlvWW Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ffB's) and Request for Proposals (RFP) submittals. Further, Vendors are required to enroll in the E -Verify program, and provide acceptable evidence of their enrolment, at the time of the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E- Verity proaram, may deem the Vendor / Bidder's proposal as non - responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ( "INA'). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's / Bidder's proposal. Company Name iDSS Print Name Mark P. Lynch Title President Signature ^ , J - Date 41mo15 _ State of Minnesota County of Hennepin The foregoing instrument was signed and acknowledged before me this 20 day of April, 2015, by _M Lynch who has produced MN DL # F1748169965219 as identification. (Print or T Na e) (Type of identification and Number) C SON *ta bli c Signature via L Olson Mlri to Printed Name of ary P N Caam. E n 17 Notary Commission NumbedExpiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 15 RFQ 15.6434 Destlnetion Mgt System d 04152015 U May 28, 2015 New Business 7 -a 31 of 37 c,er copy a�,segw ®sani�a Depertmenl Prawre tent snrmm nt„I m Attachment 4: Immigration Affidavit Certification rr>tatAW R.".- On wb".a4gbb=L" RFQ 15 -6434 Destinafm Mgt System 16 Q, 04152015 Erupl[tytneld EliyAelityVrrilitm ion Abooind.rH.WWn AF16163 UM1 -11R M14 LaQOA NCame Company informoOm x.rr Cae Cawparry Name: LOSS Obha1 LL.0 View C— � Mery 1 Edit } S—h Cass ! Cry IU Numbs. 632898 � l y 8usess As (OBA) i Doing m j Edit �� NamI i CtulpePemmd t>MSMalabo.: 1 Change oQ.eWom {Rlyalal L OC66 : Mading Address: 4 Edl C..WSy PioOr 9i Address 1: 260 ►l np-Ne South S.N. Address 1: 2600 N Campbe0 f28 Add NMther 1820 4 Prow EASWg then w 2 Addnri 2 l Clow C.a¢ayA -t ti l2yr AXtsaapoar Ctb: TUMM suhe NN. Strte' AZ Vow R"am } zip Code: awl 21p Cade: 66719 Coany: ERN ;lq flee: un c;. ttl Vl.w E3§W*.l fteeouo.s i • A=Gnat InfOfftlWw: TOk* 141arm Number. 011744180 . Vl.w Weer manill E Cdnplo", IdmdBeaUm Sure Me.s ToW Number d Eraploy.es: a in 9 CwYd th I Puent ot'andanoo: Tempest Ina i Adm4dsVatar. j i Uryariaartort Deaipnation: j famploy.r Calspory_ Nom of Orue calapades sppbt r4r>r.wdbwrd.n�•era�+�� m RFQ 15 -6434 Destinafm Mgt System 16 Q, 04152015 May 28, 2015 New Business 7-a 32 of 37 Pmmwernwt Sam= DMslan Attachment 5: Quotation Response Form COLLIER COUNTY I NAPLES, MARCO ISLAND& EVGRCLADES CV8 DESTINATION MANAGEMENT SYSTEM PAGE- 1OF1 PREPARED By: M�fk LynCh - PMSWOrK IOSS Fee Schedule for Destination Management System Reference the tables below for a breakdowm of costs associated vwkh the project. ACTIVATIONAW LEN ENTATION ACTIVATION FEE OATAMIMATION ON-979 TRAINING $MOO IMPLEXIIINTATM TCWAL *00A0 140MMLV 541116CWTHM DESTINATION MAKAC4MW4T SMIEM (UP TO 9 UMS) ... . . ...... SWAO PARTNIR INTMACK I XTRANIT UIAO OISTIMBUTION A MPOINISE ! 3100.00 TOTAL MONTHLY SUBSCRIPTIONS $Mao OlyflONAL FRMUNS/ SGW*ICSS CONSULTING / WORK WITH STAFF ON PROCESS AND OUT PRACTICES 1312540 P0 HOUR ON Ll NE I TEL FOHON E TRAIN INC (IN EW A RES. A EFA ESHE R, ADVAN C1 D) $125.00 PER HOUR CUSTOM REPORTING SI25•D0 PER HOUR DATA UPM111% ii25.o0 PER HOUR CUSTOM DEVELOPMENT $125.00 pa HOUR TOTAL SUB=WrM MONTHLY COST lose 111"0460MO&WO 250 Marquette Avenue SoLIt1-I 91330 IM)nneapalls, M N 55401 Off1ce; 612-767-7800 Fax: 192-767-7821 US PatLnt-. 8,560,355 Mstralian Patent- 2.005.214.960 InhlneldesllllrllmsJaslslrm RFQ 15.6434 Destination Mgt System 1 17 04152015 Ulu, May 28, 2015 New Business 7-a 33 of 37 • to h I ' I ®r i co i i, Ids i L 7 I ®r i Exhibit 1: Scope of Work, Specifications and Response Format Background May 28, 2015 New Business 7 -a 34 of 37 The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Florida Government, is interested in identifying and contracting with a company that can provide a web based Destination Management System (DMS) for our various databases. The services desired are outlined in the scope below. A separate contractual relationship will be established with the successful bidder on behalf of the CVB through the Collier County Purchasing Department. Services Required. The Tourism Division is looking for a web based software solution to manage a wide variety of databases including global, regional and local tourism industry contacts, meeting planners, tour operators, travel agents film and other media producers, etc. Please indicate by circling Yes or No for each attribute listed below for your firm's proposed software management package. Include in quote form a web link for your electronic brochure. In order to qualify, the Quoter must meet or exceed a 80% score (20 out of 25 options). Once meeting the minimum system requirements, the lowest, responsive and responsible bidder based on. pricing will be awarded the contract. N A comprehensive Sales and Customer Relationship Management (CRM) program tailored to Destination Marketing Organizations (DMO) users. Yesf N Access to data on a 24 hour 7 day a week basis with password protection for an unlimited number of staff or tourism industry partners or work stations. On line Help Section on software owners' website for all aspects of the system Full time technical support via telephone or intemet Conversion of all existing data from current CRM system. Yes 'N_4 TN_4 Training for CVB staff and tourism industry partners on the use of the system must be a part of the initial set up of the software system. Periodic updates of training will be at no additional charge other than pre - approved travel expenses. Travel expenses will be paid in accordance with Section 112.061, Florida Statutes. CVB data hosted on a fully redundant infrastructure located in an off -site data center. [l ;.Yes''` N System upgrades, modifications, Improvements and enhancements and related training on those changes at no additional charge to the CVB as a current subscriber. VYes' N All data provided to the owner of the software will remain the property of the CVB. 3 AFQ 15 -6434 Destination Mgt System GA 04152015 May 28, 2015 New Business 7 -a 35 of 37 [Yes No Set up of initial database and migration from current system will be on a flat one time charge. 'to;Yes;` N Annual subscription fees will be billed monthly.. No prepaid or up front expenses are allowable. 11 Yes 7-Ni Ability for the CVB to choose only the modules needed and not pay for those that are not used. At present those services that the CVB is utilizing include: 1. Convention Sales 2. Industry Partner Management 3. Sports Sales 4. Site Inspections S. Familiarization Trips and Site Review itineraries 6. Press Trips 7. Trade Shows 8. Invoicing 9. Query and other reports 10. Media Relations 11. Integration with Destination Marketing Association Intl. (DMAI) impact calculator and other measurement tools and metrics. 12 _Yes ` No Ability to interface the CRM with the database maintained by the CVB's website provider through an API or other interface means. 13 Yes: Ability for our hotel partners to access the system (password protected) to download meeting planner Requests for Proposals (RFP's) and to report through the system the results of that RFP. Yes 7-No Ability to automatically prompt hotel partners on lead opportunities and lead updates. 15.'Tes_! N Ability to prompt CVB staff to daily follow up tasks 16. '.`Yes ' Na Full range of reports and queries on all aspects of the database system available to CVB staff at any time with the ability to customize the reports to the needs of the CVB. These reports should include Pending, Definite and Lost business. 17.'Yes ' Nca Ability to measure the Return on Investment (R41) on any RFP including CVB and partner dollars invested in soliciting the group business. Ability to download any portion of the database in several formats including Microsoft Excel and Word. 19 Yes ' N Periodic audit of the CVB total database to Indicate areas of concern that need additional follow up. RFQ 15 -6434 Desthetion Mgt system 4 CA 04152015 May 28, 2015 New Business 7 -a 36 of 37 20 Yes ' N A special merge capability to detect duplicate accounts that may have been entered in error F1 Yes 7_N_ System interface with Microsoft Outlook for ease of handling of a -mails and posting to data record of ail communications for that. contact or prospect. 02 Yes _I NA Integration with external e-mail providers such as Exact Target and Constant Contact 3't . Yes, N: Unlimited number of addresses in bulk e-mail distribution from the system, or interface with external distribution system if °spam' issues are of concern. Yes�No Capability to track and manage expenses associated with soliciting new business to the destination 25. Yes � Na Easy to use internal database search capability with intuitive "wild card" options. Term of Contract The contract term, if an award is made is intended to be for the initial term will be for two (2) years with two one (1) year renewals at the sole discretion of the County. The agreement will be in the form of a standard Collier County contract. Prices shall remain firm for the initial term of this contract Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price Index (CPI) over the past twelve (12) months, budget availability and Project Manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Award Criteria Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to award to the lowest, qualified and responsive quoter. This solicitation will be awarded based on meeting qualifications/requirements; and then based on the lowest total of the following services on Attachment 5 Vendor Response form. Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. Projected Timetable Event Date Issue Solicitation Notice 4/9/15 Last Date for Receipt of Written Questions _ V21/15 Solicitation Deadline Date and Time 4128/15 Anticipated Evaluation of Submittals week of May 4th 5 a RFQ 15 -6434 Destination Mgt System 04152015 k 2 c § 7 M 2 L Tq L ■ § u 2 & 2 � � t Id k CO 2 CL Ro 0 0 0 00 0 r R / k k /\ : o _ � t 0 § � . LLJ ƒ f + ƒ f § @ q rl - - � - - t z 0 F U k Q rl c c � 0 A k � � ( o $ f � k k 0 7 E cr 2 0 \ § m E k� t�\ m $ $ (U k $ % § S 06 o SA/ �§± 7 LU L) May 2$ 2015 New Business 7- a 3723 C& �k / & k / )/ k\ � C % \ / a ® < 2 k CL 40 / � � § E « ; \ 8 W § 2 \ \ § \ \ W a U c c ` : _ \ f777 $ a W r x 0 ■ \ # CO k u § f § 2 V W g 2 _ 2 _ ■ 2 « b i $ § § § C ° (V @ § § v A� ' a k U k k n/ t f k D u R< E� o S r4 m Rr LA In r, m Q rl c c � 0 A k � � ( o $ f � k k 0 7 E cr 2 0 \ § m E k� t�\ m $ $ (U k $ % § S 06 o SA/ �§± 7 LU L) May 2$ 2015 New Business 7- a 3723 C& May 28, 2015 New Business 7-b 1 of 62 EXECUTIVE SUMMARY Recommendation to award RFQ 15-6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. OBJECTIVE: Recommendation of staff selection of vendor to produce our annual Visitor Guide and related contract. CONSIDERATIONS: Annually the Tourism Department produces a printed and digital Visitor Guide for the destination. At the conclusion of each contract term,Collier County requires a completive bidding process. The Collier County Purchasing Department developed RFQ 15-6433 Production of Tourism Guide. The RFQ was publicly advertised on April 1, 2015. Email notices were sent to 679 firms with 55 firms requesting full solicitation packages. One bid response was received by the due date of April 23,2015.We received 2 non-bid forms. The result of the bid response from Miles Media Group is as follows: "Turn-key"service including travel and out of pocket expenses, advertisement sales and management,design,research, composition,set-up,and proofing $ 93,000 Cost for printing,binding,packaging and distribution(125,000 copies) $ 52,000 Total cost for Internet media developing,uploading and coordination with CVB vendor $ 1,500 Total of 1 $ 146,500 Percent of Advertising Revenue to be shared with CVB(i.e.for every$1 collected,the percent that will be returned to the County 80% Staff recommends award of this solicitation to the responsive,qualified bidder,Miles Media Group. FISCAL IMPACT: The first year cost to Collier County(2016 Guide) is projected to be up to $46,500 based on advertising sales of $125,000 and 80% credited to the total production cost. This amount is included in the proposed FY 16 Tourism Department budget. Subsequent years cost will be determined by estimate depending on paper and printing costs, editorial content changes and new photography needed. The cost history to produce this guide with Miles has ranged from $25,000 to $42,124 over the past four years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners awards RFQ 15-6433-Production of Tourism Guide to Miles Media Group, LLLP and authorizes the Chairman to sign the County Attorney approved contract and all necessary documents and make a finding that this action promotes tourism. PREPARED BY: Jack Wert,Tourism Director Enc: Bid Schedule; Solicitation;Contract May 28, 2015 New Business 7-b 2 of 62 AGREEMENT15-6433 for Production of Tourism Guides THIS AGREEMENT, made and entered into on this day of 2015, by and between Miles Media Group LLLP, authorized to do business in the State of Florida, whose business address is 6751 Professional Parkway W., Suite 200, Sarasota Florida 34240, (the "Vendor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on June 14,2015 and terminating on June 13,2016. The County may, at its discretion and with the consent of the Vendor, renew the Agreement under all of the terms and conditions contained in this Agreement for three (3) additional one (1) year periods. The County shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect The County Manager, or his designee, may, at discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 3. STATEMENT OF WORK. The Vendor shall provide production of tourism guides in accordance with the terms and conditions of RFQ #15-6433 and the Vendor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Vendor and the County Contract Manager or designee, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 4. THE CONTRACT SUM. The County shall pay the Vendor for the performance of this Agreement an estimated annual amount of Fifty Thousand Dollars ($50,000.00), to be calculated by subtracting eighty percent (80%) of every One Dollar ($1.00) of collected advertising revenue from the total cost of producing the Tourism Visitors' Guide. The annual cost may fluctuate with varying costs of paper, additional editorial pages, advertising sales based on economic situations, etc. The total cost of production of the 15-6433 Page 1 of 9 May New Business 7-b 3 of 62 Guide includes travel and out of pocket expenses, advertisement sales and management, design, research, composition,set-up, proofing, cost for printing, binding, packaging and distribution, and Internet media developing, uploading and coordination with the Convention & Visitors' Bureau vendor. The Guide shall be printed at least annually, and optional publishing schedules and compensation for such publishing, including future Tourism Visitors' Guides, shall be mutually negotiated between the Vendor and the Contract Manager. Vendor's invoice shall be lump sum with the Project Scope attached. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the"Local Government Prompt Payment Act". 4.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.2 Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and Program Manager's approval. 5. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes,Certificate of Exemption#85-8015966531C-2. 6. NOTICES. All notices from the County to the Vendor shall be deemed duly served if mailed or faxed to the Vendor at the following Address: David Burgess, President Miles Media Group, LLLP 6751 Professional Parkway West,Suite 200 Sarasota,Florida 34240 Attention: Steve Berlin,Vice President of Publishing Telephone: 800-683-0010, Ext. 2310 Facsimile: 941-342-2310 15-6433 Page 2 of 9 May 28, 2015 New Business 7-b 4 of 62 All Notices from the Vendor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention:Joanne Markiewicz, Director, Procurement Services Division Telephone: 239-252-8407 Facsimile: 239-252-6480 The Vendor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Vendor or to constitute the Vendor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Vendor. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Vendor. The Vendor shall also be solely responsible for payment of any and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Vendor. 9. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if the County or its authorized representative shall deem any conduct on the part of the Vendor to be objectionable or improper, the County shall have the right to suspend the contract of the Vendor. Should the Vendor fail to correct any such violation,conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Vendor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 15-6433 Page 3 of 9 CA May 28, 2015 New Business 7-b 5 of 62 10. TERMINATION. Should the Vendor be found to have failed to perform their services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Vendor's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Vendor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to race,sex,color,creed or national origin. 12. INSURANCE. The Vendor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$500,000 for each accident. D. Personal and Advertising Insjury: Shall be maintained by the Vendor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Vendor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Vendor during the duration of this Agreement.The Vendor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration 15-6433 Page 4 of 9 May 28, 2015 New Business 7-b 6 of 62 date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Vendor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer, and nothing contained herein shall relieve Vendor of this requirement to provide notice. Vendor shall ensure that all sub-Vendors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Vendor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone employed or utilized by the Vendor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Vendor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Vendor. Vendor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 15. CONFLICT OF INTEREST. Vendor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Vendor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Vendor's Proposal,Insurance Certificate(s), RFQ#15-6433 Scope of Work. 15-6433 Page 5 of 9 Cq May 28, 2015 New Business 7-b 7 of 62 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Vendor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act,Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. §119.0701(2)(a)-(d)and (3)))stated as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the contractor/vendor to comply with public records laws,specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically 15-6433 Page 6 of 9 Cq May 28, 2015 New Business 7-b 8 of 62 must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Vendor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Vendor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 21. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties,the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Vendor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Vendor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102,Fla.Stat. 23. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 24. STAFFING. Vendor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the agreement. The Vendor's shall assign as many people as necessary to complete the required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service delivery dates. 15-6433 Page 7 of 9 Cq May 28, 2015 New Business 7-b 9 of 62 25. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the solicitation , the Vendor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. 26. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Vendor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Vendor all of the obligations and responsibilities that Vendor has assumed toward the County. 27. RECORDS, AUDIT. Vendor shall establish and maintain such records as now exist and may hereafter be prescribed by the County in the future to provide evidence that all terms of this Agreement have been and are being observed. The Vendor grants to the County the right and authority to audit all records, documents, and books pertaining to the services provided in this Agreement. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Vendor. The Vendor agrees to provide materials for the audit at the place designated by the County within three (3) business days after the County's notice to do so is received by Vendor, all at no cost to the County. 15-6433 Page 8 of 9 May 28, 2015 New Business 7-b 10 of 62 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent,have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY,FLORIDA Dwight E. Brock,Clerk of Courts By: By: Tim Nance,Chairman Dated: (SEAL) Vendor Miles Media Group, LLLP By: Vendor's First Witness Signature TType/print witness name l'Type/print signature and titlet Vendor's Second Witness TType/print witness name proved as to Form and Legality:. istant County Attorney 15-6433 Page 9 of 9 0 May 28, 2015 New Business 7-b 11 of 62 Exhibit II: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14) days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and/or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and/or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and/or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and/or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and/or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non-conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services RFQ#15-6433 Production of Tourism Guides 7 a May 28, 2015 New Business 7-b 12 of 62 is not a waiver of the COUNTY'S right to insist including but not limited to attorneys' fees, arising upon further compliance with all specifications. from, caused by or related to the injury or death of any person (including but not limited to 6. Changes employees and agents of VENDOR in the The COUNTY may at any time and by written performance of their duties or otherwise), or notice make changes to drawings and damage to property (including property of the specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or and delivery schedules within the general scope are incident to the goods and/or services to be of this Purchase Order. Should any such change provided hereunder. increase or decrease the cost of, or the time required for performance of the Purchase Order, 11. Warranty of Non-Infringement an equitable adjustment in the price and/or VENDOR represents and warrants that all goods delivery schedule will be negotiated by the sold or services performed under this Purchase COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws; foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark, to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute Any claims for adjustment by VENDOR must be unfair competition. made within thirty (30) days from the date the change is ordered or within such additional VENDOR shall indemnify and hold harmless the period of time as may be agreed upon by the COUNTY from and against any and all claims, parties. including claims of negligence, costs and expense, including but not limited to attorneys' 7. Warranties fees, which arise from any claim, suit or VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of and/or services covered by this Purchase Order the goods and/or services provided under this will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S samples or other descriptions furnished or representations and warranties in section 11 (a). specified by the COUNTY, and will be of satisfactory material and quality production, free If any claim which arises from VENDOR'S breach from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option, security interest or other lien, encumbrance or procure for the COUNTY the right to continue claim of any third party. These warranties shall using the goods or services, or replace or modify survive inspection, acceptance, passage of title the goods or services so that they become and payment by the COUNTY. non-infringing, (without any material degradation in performance, quality, functionality or additional 8. Statutory Conformity cost to the COUNTY). Goods and services provided pursuant to this Purchase Order, and their production and 12. Insurance Requirements transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide laws, including but not limited to the Occupational commercial insurance of such type and with such Health and Safety Act, the Federal terms and limits as may be reasonably Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is face of the Purchase Order. a material obligation of the VENDOR. All insurance policies shall be executed through 9. Advertising insurers authorized or eligible to write policies in No VENDOR providing goods and services to the the State of Florida. COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or 13. Compliance with Laws services, or appropriate or make use of the In fulfilling the terms of this Purchase Order, COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all property without the prior written consent of the federal, state, and local laws, rules, codes, and COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities 10. Indemnification Act and all prohibitions against discrimination on VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national COUNTY from any and all claims, including origin, handicap, marital status, or veterans' Claif�pps pf ne liQQe S-e coats and expenses, status. Further, VENDOR acknowledges and RFQ#15 6433 Produ�tidh of ToLrism Guides 8 May 28, 2015 New Business 7-b 13 of 62 without exception or stipulation shall be fully such breach and VENDOR has failed to cure responsible for complying with the provisions of within 10 days of receipt of such notice. the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and 19. General regulations relating thereto, as either may be a) This Purchase Order shall be governed by amended. Failure by the awarded firm(s) to the laws of the State of Florida. The venue . comply with the laws referenced herein shall for any action brought to specifically enforce constitute a breach of the award agreement and any of the terms and conditions of this the County shall have the discretion to Purchase Order shall be the Twentieth unilaterally terminate said agreement Judicial Circuit in and for Collier County, immediately. Any breach of this provision may Florida be regarded by the COUNTY as a material and b) Failure of the COUNTY to act immediately in substantial breach of the contract arising from response to a breach of this Purchase Order this Purchase Order. by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any 14. Force Majeure default by VENDOR hereunder shall not be Neither the COUNTY nor VENDOR shall be deemed a waiver of any subsequent default responsible for any delay or failure in by VENDOR. performance resulting from any cause beyond c) All notices under this Purchase Order shall their control, including, but without limitation to be sent to the respective addresses on the war, strikes, civil disturbances and acts of nature. face page by certified mail, return receipt When VENDOR has knowledge of any actual or requested, by overnight courier service, or by potential force majeure or other conditions which personal delivery and will be deemed will delay or threatens to delay timely effective upon receipt. Postage, delivery and performance of this Purchase Order, VENDOR other charges shall be paid by the sender. A shall immediately give notice thereof, including all party may change its address for notice by relevant information with respects to what steps written notice complying with the VENDOR is taking to complete delivery of the requirements of this section. goods and/or services to the COUNTY. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with 15. Assignment this Purchase Order in accordance with VENDOR may not assign this Purchase Order, Florida Statute Chapter 112.061, Per Diem nor any money due or to become due without the and Travel Expenses for Public Officers, prior written consent of the COUNTY. Any employees and authorized persons. assignment made without such consent shall be e) In the event of any conflict between or deemed void. among the terms of any Contract Documents related to this Purchase Order, the terms of 16. Taxes the Contract Documents shall take Goods and services procured subject to this precedence over the terms of the Purchase Purchase Order are exempt from Florida sales Order. To the extent any terms and /or and use tax on real property, transient rental conditions of this Purchase Order duplicate property rented, tangible personal purchased or or overlap the Terms and Conditions of the rented, or services purchased (Florida Statutes, Contract Documents, the provisions of the Chapter 212), and from federal excise tax. Terms and/or Conditions that are most favorable to the County and/or provide the 17. Annual Appropriations greatest protection to the County shall The COUNTY'S performance and obligation to govern. pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of RFQ#15-6433 Production of Tourism Guides 9 0 May 28, 2015 New Business 7-b 14 of 62 FLORIDA' S PARADISE REFI D AND REDEFINED NAPLES • MARCO ISLAND EVERGLADES PAR ADISECOAST.COM CREATIVE DEVELOPMENT, PRODUCTION, PRINTING & ` FULFILLMENT SERVICES Proposal for Collier County = = Tourism Guide ; April 23,2015 Response to COLLIER COUNTY PURCHASING &TOURISM DEVELOPM ENT(CV[3) Regl For Quote (15-6433) Lauren Bourgoing Account Director (800)683-0010 Ext.2310 Lauren.Bourgoing a milespartnership.com - - • miles ^arKenng�es4J4ouurl May 28, 2015 New Business 7-b 15 of 62 Table of Contents Introductory Letter Page 1 Our Vision for the Paradise Coast Visitors Guide Page 2 The Miles Advantage Page 7 Your Dedicated Account Team Page 15 Editorial and Design Capabilities Page 18 Working Together Page 21 Marketing & Advertising Sales Plan Page 24 Pricing Page 26 Attachments Page 28 n rs i ?I AAilesPart e h p.com MIles marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businemlgsb 16 of 62 Introductory Letter Dear Collier County Tourism Team, Since the inception of the Greater Naples, Marco Island & Everglades CVB, Miles has had the pleasure of working alongside the CVB team and agency to ensure that the Paradise Coast guide and websites are showpieces for all that Collier County has to offer the traveler. In fact, we have been creating tourism products for over 60 years now and for at least half that period have produced innovative print and digital products focused on Florida, our home state. These include proprietary SEE magazines, and both past and current work for VISIT FLORIDA, Visit St. Pete Clearwater, Sarasota, St. Augustine, South Walton, Experience Kissimmee and Brand USA. We understand publishing and marketing but, more importantly, we understand visitors—their tourism needs and expectations. A core strength of our company has always been our ability to help clients tell their stories and connect to their desired audiences. Our deep insights into print and the ways it must now integrate with digital solutions are foundational to our ability to shape timely, effective tourism products that are in tune with ever-evolving visitor behaviors. In today's digital age, the role of print is being redefined. According to the State of the American Traveler study released in February 2015, 44% of U.S. leisure travelers used print publications for trip planning, and consumers who used smartphones to plan their trips were 54% more likely to use print publications for trip planning than non-mobile travelers. This research suggests vital new directions for print guides. In the pages that follow we outline some exciting ideas for enhancing the print components of the Paradise Coast Visitors Guide and for taking them beyond the page to further inspire and engage potential visitors. Our suggestions include mobile-based Layar technology as well as User-Generated Content (UGC) that cross-promote between print and mobile. In a landscape where consumers immerse themselves in more media than ever before, print holds a unique place in both inspiration and planning. The key is identifying when and how best to reach and influence consumers at both of these stages of the travel cycle. That is the challenge Miles again wants to take on with the CVB. From content creation to ad sales and distribution, we have everything in place (including a long-standing relationship with Phase V, your fulfillment company) to deliver the perfect visitor guide. Thank you for the opportunity to respond to your RFQ. We very much hope to continue our collaborative, successful, future-focused relationship. Sincerely, / tW4 A Cr)t Roger Miles Lauren Bourgoing Chairman & CEO Account Director 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 17 of 62 Our Vision for the Paradise Coast Guide Even as more and more destinations ramp up their digital presence, print remains an extremely strong component of the travel planning process. As publishers of 60 print guides and maps annually, we know and appreciate how important it is to constantly evolve our products based on the latest research and conversion studies. With the rising use of digital devices by travelers we often hear from industry partners that"print is dead" (or dying). However, independent research on the subject shows otherwise. The authoritative State of the American Traveler research conducted by Destination Analysts (httb://www.milespartnership.com/library/state-of-the-american-traveler-february-2015) over the last six years highlights that print usage has actually slightly increased (2009-2015) and print publications continue to have an important role in the travel planning process. A few key takeaways from our recent review of media usage research are: » Print usage by visitors is not in decline, but in fact has been growing slowly over the last six years. We have moved from a "Mass Media" environment to a new, complex online/offline media environment. Travelers are using "Masses of Media." » Mobile (smartphone and tablet) use in travel planning has been growing strongly and has reached the penetration of print among U.S. leisure travelers. » Print usage spans the generations; for example, Gen Y travelers are almost as likely as Baby Boomers to order an official visitor guide. Our conclusion is that print usage among U.S. leisure travelers remains strong but there is clear evidence that its role is changing in the trip planning process. With the rise of mobile, its place as an "in market" information source is likely to decrease with an increasing emphasis on the all-important inspiration and dreaming stages of travel planning. This review illustrates why print is still relevant—and important—to the travel planning process. The content within, however, has evolved to become part of a multi-channel strategy that delivers inspirational ideas and travel planning information to consumers through a variety of outlets: print, web and mobile. Knowing what type of content to deliver in each channel is our specialty. Industry research has shown that potential travelers most often use print guides during the "inspiration phase" of the travel planning process. Therefore, it's important that the new Paradise Coast Visitors Guide entices travelers to choose the area over other destinations— and engages them in a way that encourages them to stay longer and spend more. 71 MilssPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 18 of 62 6o how will we do that? By bringing your brand to life with: 1. A content strategy that inspires.We'll make tourists feel like locals and showcase the range of experiences that await—from beaches and nature to family attractions and shopping—through inspiration-focused content centered around an authentic voice and strong social integration. 2. A contemporary design.We'll capture readers' attention by preserving the present design, which successfully reflects the area's energy and vitality while conveying a luxurious, welcoming feeling. 3 A dose of innovation.We're introducing complementary digital components that encourage visitors to stretch their imaginations (and allow your marketing dollars to do more). A Content Strategy That Inspires Our proposed evolution of the Paradise Coast Visitors Guide centers around enhancing the publication with content additions that hook consumers on an emotional level—by casting light on options that the latest research confirms are particularly enticing. We will grab visitors' attention with the publication's authenticity, quality, substance and style— and motivate them to stay longer and see more during their trip to Naples, Marco Island and the Everglades. Coverage will include area highlights, beaches, water experiences, parks and nature, golf, dining, family vacations, itineraries tailored to specific interest or demographic segments, shopping, area maps and listings for Visitor Services, Area Sightseeing and Accommodations. We recommend the following content enhancements, which will serve to align the Visitors Guide with the CVB's social channels and with tourism industry trends: • In recognition of the fact that events are a significant driver of traffic to ParadiseCoast.com, we would like to turn the guide's present Events section (currently a half page shared with the Table of Contents) into a one- or two-page feature that showcases key events and points reader to the website's Major Annual Events page for additional information. The extra space will allow for more immersive photography, and the cross-collaboration between the print and web products will afford visitors a more expansive view of their options. • We can cross-promote your online and social channels in various sections of the guide by soliciting ideas, photos, comments, Q&A and more. For example, we can pose questions on Facebook and Twitter ("Where's your favorite place to commune with nature?") and repurpose the responses in the print guide. Suggestions from locals and past visitors add miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businmlgsb 19 of 62 to the guide's overall authenticity in a way that helps position it and the CVB as the most trusted sources of information on the area. • Tying in quotes from your social media channels add a fun, personal touch that can resonate with potential visitors who are accustomed to checking with multiple sources before planning a trip. Including this content throughout the guide will not only showcase the compelling things that people are saying about and experiencing in the area, but also invite new visitors to be part of the conversation. To see our design mockup of the new social spread, turn to the Attachments section of this proposal, starting on page 28. • We suggest a mild reimagining of the Come Explore area overview spread to reduce the amount of text and allow for additional photography that could help orient readers and provide an overview of area highlights. We might also want to weave in a few arts and culture destinations into the various area sections, depending on the available space. • Recent Skift Trends travel industry research confirms that fitness and wellness amenities are of paramount importance to travelers and that an increasing number of them are looking to integrate healthy eating, mind-body habits and fitness into their trips. We therefore recommend integrating spa and active lifestyle/fitness coverage into the guide—from spas and trails to racing events, walking and yoga—either in a dedicated feature or throughout the guide in various sections. • Judicially placed photo captions can serve to call out particular partners and draw extra attention to area offerings. We advise adding them in where they can boost reader engagement and insight. They can either describe single images or a grouping of images; in the latter case the caption verbiage could run near the images rather than on them, and include directional text. Continuous Innovation In addition to helping you create an inspirational, engaging contemporary print magazine, we can assist you in developing fun, innovative online components that will do more to engage and inspire than your print guide can do alone. A Next-Generation eBook We know from recent The State of the American Traveler research that consumers use multiple channels when planning travel and seamlessly transition between print and digital products. This is why we believe it's important to have an innovative eBook solution that makes the Paradise Coast Visitor Guide literally come to life in a digital eBook format. Having an eBook will also allow you to link to the publication from your website and social channels, thereby expanding your distribution without additional mailing costs. Here are three exciting ideas: 7 71MilesPartnership.com o m 1 1es ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 20 of 62 . Incorporate rich media content throughout the eBook experience utilizing assets you already have such as videos, photography, audio files and more. While flipping through the eBook, users will be able to click on photos to launch slideshows, view corresponding videos, click on photos to change a day-time view to the night-time view of outdoor scenes or theme parks, and more. Listings will also link to extended listing information online, adding additional value to advertisers. Create a closer connection with your social media channels such as Facebook, Instagram and Twitter by incorporating a feed into the eBook experience, as well as offer readers the option of following you on Twitter or liking you on Facebook directly from the eBook. We can promote photo sharing ideas (such as contests and hashtags) in the printed guide as well as on your social channels and allow users to upload photos via the eBook. This takes advantage of your current social media community—and helps grow it significantly—by gathering user- generated content and photos to use in future versions of the print guide and on your social channels. 3. Finally, we will provide you with analytics information about engagement with the eBook to help continually refine the guide's content in future issues, such as expanding the most popular sections. The 2014 Paradise Coast eBook had an impressive 1,422 visits and the average time per reader was 6.01 minutes. Click here to access the latest edition of the eBook: http://www.nxtbook.com/nxtbooks/milesmedia/2015ParadiseCoastOfficialVisitorsGuide/ BEACHES rI da.Par,anr en,,,hubs.a ow+hnr,nl h.,e aoI n.,rhr,.e hell ,ak000norr„aa',n,nn;t,rw,,.,, nsmr„nrnatrs.S ako tvur,lum ruh,foa h embrdl, amt nntpw,r ta.in,hr w,d Slay ion.inv+,nd wr It you un,auh a gbn p,r nl,hr Irgvnduy go,v,flash if wlwrh.r nrn yw.Iry,M rN,-,e hr,sn,hr hexh unl Alullwr N,wre..hnw.tort Ii0.410,01111 BEST BEACH WINNERS Dr Aexn-Ar<v<is,a,mps,uca<„c.uc•1-irri,aMv ?'„.... „ solo lee l000) Nm al bea<^es a•v lr-e coo 0014.. t b anti Mllft•etenn,,too.ur.rcc s,w,Strel<"e,Ot lx f JP.,, PMBOne Cool Woody ram Ire cut 2 BAK11001 BPACH(NOR 1h1 NAM SI to OYt.M CM tl Vpetl.rtre yp,<aee�'wecveeCV»Ye' beef and sentl p.,ss p., etuN ar ,..r•r, • 1���DELNOR-WIGGINS PASS STATE'ARK NORTH NAPLESI rw.nree �tnW r ✓ast.-vNwr;orcb•d gun., ✓: rr. nn,:r c.rasc,na r_r. ,r.r 71 MilesPartnership.com �► m Iles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 21 of 62 Layar Technology Another idea we're excited to propose is to incorporate Layar augmented lay a r reality technology into the new Paradise Coast Visitors Guide. We're currently incorporating this new technology into a variety of travel guides we produce. Interact with this page using layar Here's how it works: Readers of the publication will be prompted to r . �O download the free Layar app—which just happens to be the world's most downloaded app for viewing interactive print. Download layar Scan this page Interact Once the app is downloaded, they will be able to simply point their phone with the app opened to any designated page of the printed publication to launch the interactive experience—which might include a variety of exciting possibilities, such as launching videos, photo slideshows and audio files that play right in the app; being able to share content with friends via social media channels; and more. lay ar w x ebb ,.:10..- ..::."'..= BEYOND slog*a"4864...v abifrilleiggkE +....a.••∎•.irs.r .' 4it lalip M*116000. - .11,16.-..-=.4-zz..,,, 1s 10.d P6� J 1 e .sue 1 *'"°" ''�� � ' "'."".�,.�,..,.:' - - \ \ lik'samosommiammisusupt u o We hope these future-focused ideas demonstrate that we aim to continually evolve and earn your business. We plan to continue to bring exciting, innovative ideas to the table and produce tangible positive results for your destination. 71 MilesPartnership.com o m I les ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 22 of 62 The Miles Advantage ii ravel promotion has been our company's passion since 1954. Since Roger Miles purchased the company in 1990, we've worked exclusively within the tourism and hospitality industries, continuously reinventing ourselves to deliver forward- thinking, successful solutions that meet our clients' needs. Although we've evolved and expanded to become a fully integrated destination marketing company, our roots are in conceptualizing, creating and delivering the highest-quality print products to DMOs for distribution to leisure travelers and meeting professionals. Today, we publish 70 visitor guides, maps and meeting planner guides annually, all of which contain content, graphics, photography and directory listings that are fully comparable to what you've described in your RFQ. LOUISIANA Vill e ER IC A,._. r �., , .... 3 c1 i I1OLORADO N I I FLORIDA CAPITAL We ° REGION U A . , -r w y .� - r ` • '1 ---" - 'I . 411Fx. - ,� I WHY „ ,_. ,Loy a; w �; "::" -- sligraU We also have 18 years of digital development experience. We've built more than 200 websites of varying complexity and create/manage 100 travel websites annually, 25 of which (including ParadiseCoast.com) are built using responsive design. We also manage 25 email programs for our clients and deploy 40 million email messages each year. 7 } m�Ies 71 MilesPartnership.com # ; ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 23 of 62 Recent Examples of Miles Print Guide Work Captivating images and expressive writing capture area highlights in our visitors guides. Sample editorial layouts from the 2015 Experience Kissimmee Destination Magazine: Ar i r• i" • ,,,,- :. . ,.6.- ....1.&-i ';'-'. KISSIMMEE FROM ABOVE TOP E� one of liar dth w Il. hl g,hrr gh to .oer v year a Take a Tad l B pa rasa i II n u lr l pore,Ii fey ��//����+�fl your ea Ine wit leave hUwri,ene hr hang new pe g tali Ea h tip a Itl you th t elY newp P ive Central Fl Florida 14t,1 )/co Anon 1 RIDES DRIFTING AWAY he nw ° x iw,a Float through the sky in a eCedric .aherwwd,e hot air balloon for an aerial 'ndalt'na as . adventure that features are <enp erg amwtwytp Mom! n:park: s of all that makes deligl pool 1 all ages with Central Florida um Glue.its nairasrng rides nature,wildlife and world- A famousattractions - NDlanwe 30 Ie MI C fun Spo WM, d I *N. A + 1 emulates she Pxperia**vr turn,004,plane 'yt om.;1hiew brlkyaM Seat 1,e swing until U he l e 5 arm as you wets sky. Channel yaw now astmeaut on the rch pl+Mv nr sotedam.nasal on NASA ma,hint rhN win.sras'et Baltony then t elo rear non e ridt's giant rotMin; ahel,<hamD GrteasL men la::�r. a.,ere,bar 4SIel lure on Puamten. the part,ilrng;o eatepults Peen area in me nauePS arge:t hey ...wally at over Ieo miles Per haw. g svTie ar Da b.n rwU Orlando tlalban with Central huhu e.t.a kb 40.f he Dal oon te more Olen See asodegree rrews.I Centralflwaa mlarrt Wee Bob a B,Ibous Bata II stone,mn,nd!a nee V...,airoond.^.lt,S:rapW<son IdB ground, move... or ota fassmgws The Mande Bye aaeo-foot keen... on t whew open M S Before teener,he Ba leen3n Pram' the SO.emote.ee,on eh)t he Pater ' - ono to the hemp London Eye,gurus I ohm woe a 0 film that leamrea 0 weer more about aft esrur:,nes e'•t :.mc e.Stienmaa corn, ngDUngane,udmeaeas. n 411. 01 P lit" . tee/elm fixticia fri,,, . . f ,:si A TOWN LIKE - a _" NO OTHER . r J ka t-‘ ill rh. ed evens captivate, 19Mda wok rg �r ofs 0l ndhoo D Celebration eve.ewe,or all ages b roof n e . _. and mat*_By Kara Chalmers !t!\ I ` � UNIQUE SHOPS. wlo.w�w +nm.a pma W ww.a'rae �` I a "" PLENTIFUL PARKS. <4.4 reow Mtate..Mehuu.l....aA R'' x r /,: s .: ama+.raa,:.ad.a. .. • ♦ PUBLIC SPACES r w+aa wnla ,`ems Bars .,.. -.rah m.mwtm., t .. .a w., an a.... %` ( ,Feu w �wamunnaamte a even. aanae rarr•wa,.t a .we t t }a ' ...:1w•' _ MILTw.xa W t,. .erne, I '; - wwt.smaw aw ya i oa° E' `.\ 3 COMMON MYTHS i•a...aae,.,,.,„.,.,.,.,n ta'4'�.o�tte�f�ainer ABOUT CELEBRATION -a- -- Nrr* aww.....-.......,.. aaae,D. a _..:. setpeameeteromma.g eta.a Y r FACT: a. w...a.... .aup;m mwahuwlwa.auMYN mnrnaweaadp h mrrwolwn[.ePrboutorwwrtalemewree Milk 1 and eereime rrwwr.rrMiwi.wun 1 D.tire IIYTIC 33 3E,a' celebration- town[ente.cum/events•! . FACT: .. rata ion.Daranda+oWn • lir AMilesPartnership.com a m I les ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 24 of 62 Sample editorial layouts from the 2015 Visit Florida Magazine: srrcy}ILLLO 7O �•�, BEACH GEMS a Or te, s ` II S 7IMF FOR S� ' .,, es nFM1.aua.'a:.naawt,a._, "" ■-.1 to r" uMOCUI, N. w n'S Fn„aa 1^al n•wu YN ro sa%nr avannn✓q 5.sn,x .ran nayq ode ram, t� t t'On,' . *it:,. i. ,.: 9/aA wwaeaSrNn..atrn Ynvr.nnaana as oa.,as Gar raaiv ` �n„e_..mx nr 1 nda'a mar CAL/WO o.n, SiBBkd NBY Dub1k BBach 'aY^ sa.aaa > Ir 'J Anµ■ Bert Bench, i G ye.. axx tawewe { O NO 7 Beach In Amenca and nom.J M a ?""""*...,,,,,,,..,„,,,,,NpKNaah,n pr NVrW. me:e we✓ lr,Aam>.aa .a....,Nx vane:�e Y”' 4r.rhwwa+Fba•w >. OBesr Sand attach&A nn..... • rcp ie» m .n v„•„ra IGDn Nye Cune tvo^*Yw4..neat '..1M 13'u,nM4hWaM.anwom b "1 'anon. -, M w y r{ A � yf ,. ++By1fr J • wE v Ail.: . ,, Into the 6 4.;a► 0 -, `r „"•v”'' `,',- `� Woods r - ,• )1111„,''s. 46,',;',"4.1.-..” ., , ...i• {a. 7 ',1 FR. i a IL ; a' 1 1 I t ' � x a am anon,bd to y� 4. !R. > ['L n. '�'a.�'° Y Per.cM1mt.non,M1+stary a'A''''''44' w f y �'�"A 3{ as > wild..study ro c•dnn, 1 i u nl nn and watersowu. \lea ' e. a 4 `: .:BJ; M y • '4aa ' .« _ 1i . �� '�-.® • f ��t 1 Apalachicola National Form Y�3 Maa+a,l Ola>W Y fit t __f' - a�',rx , • a/- 4. F miles a ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 25 of 62 Sample editorial layouts from the 2015 Paradise Coast Visitors Guide: ,rill eln- (GW DERH Lk PARR . S Honda's Paradise Coast harbors a plethora of beautiful testhes.whirh mtren take renter oar among the at..i t many amenities.Slake yout claim with a beach umbrella and sink your toes in the sand Stay for sunset and see it you can catch a glimpse of the Igendary green(lath. Whether of not you spy the elusive beam the beach and Mother Nature s show w.i disappoint. N4 Pt_ES.t,N1 epeer-- I BEST BEACH WINNERS °E ' Cr.Beach-Amencns foremost teach caret-arnoa ey selects the top 10 national beaches and the competerpn - s stn Most recent-y two vette sandy stretches of the =araOne Coast proudy mane the can _P r %BAREFOOT BEACH(NORTH NAPLES) Barefoot Beach a qc beout o!t-the beMen.path destna'i:n.. hxteed on•341-ac•e brow ward on the S tewest 1-:_,0.t ALSO HAPPEN TO EL coast pm.t the sr,.Etna vrwnan:ma =,oea Eere .r Bttn,n.r y beam ar d.x.es o.n -`THEAKEA'SOES! aan., .,.e E LOCALEifOR DELNOR•WIGGINS PASS - - I w ' .INCOVER[ING �Q STATE PARK(NORTH NAPLES) I •, (•.'k. !.sT:.-I ki' .lt 0PaAM Je.Past GAP. he Csie IW r+ .•at,,.torch r+x.w.p.n a,aws.ee VP,Pc.ar te. Meetnrpicry s the reel tds ox,,. n a.n..;ed lour canthe baa:h a u*:•Me-the roel nnsh;re j.,. r w:over.harco�ria.a a rn.every flocs ..iii , _ , . i �I . ►i viititi! +E EVLE(EAE,ES. on lioddatparadt ( at you tango)om revalued 1 C7'VS flcTION rophurrcatwn topotmyely primeval in lest than lB + mi t.Nestled into wkn .rnr loolla s weld. r t rON wilderness Marco Island is the gateway to h Pure% ,...A, ' t �" fmnrd Everglade...well at lout pre. r luget • � .x,sG �aq and state park%. I�� +:' THE EVERGLADES % i �`} ' +UNIQUE E(O tXl EKIENCLS I ■�pJ� !/ t - a I • s .n« �? t , -e.a day% .pat 1 AIRBOAT RIDES • fill, riti'yer%•r A. z O E .-ti i ri 1r *CTICN .1,.»av aou t.-, V.v.,t".... e. -:;ao,,1 ; .. EVERGLADES GRAND - rac- HERITAGE BIRDING TOUR(ROM f. EVER(LADESAREATOURS COM 4�4. (' I ..) (' +!1 f `� ., POLE BOAT ECU TOURS BY — - ., ..- pvrl7r.r gllsc gl7VS N1lIR:TOURS - _.. p£ recur,wuee�nene a rye Eorp lace• 13 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 26 of 62 Vision for 2016 Paradise Coast Visitors Guide Editorial Spread Integrating Social Media Quotes This example showcases the enticing things people are saying about the area and invites visitors to be part of the conversation. GG„ t lip.arRest, whitest I '4 /\. 1? L S I' aTLI T siirT beach I' Y -> a„from eoa,..a ,te - NI a ` I §-AeI�rLX Chu CA —S(.0 (`" ;i 3 to beech b the w« \park•lin�rl , comNrMb Net.,, f. ' -Katie from • Syracuse.NY lit I illegslir.. ::r7p.' 11111k NO' andel ft eb ee00%∎ - N SOUTH !'' BEACH TIP:. FOOD& DRINKS STAND U[ PADDLING. ON THE BEACH VOLLEYBALL&MORE BEACH HELPFULHINIS - nkccun,r wen ut o,+d,mq ••,• �, �rte• m,•_,. - a,u.Mom��,.m.w i �a.Etd oh«4..Otor.n m■Jpa pN il pallY,+i�cm E.ak.tee,o.U6w d q.. •F row ,.e N r Jdww•rodWe+q bwmta✓le •w ^on _ba•r,» bb a '"":7' erdi Loo m' :7,7 /e Ix ddwrdanbvn rodam«c q e y 1.... �»d U ded,hoYa�oNAil �Gllc+o� .ir F•�n,.-i.M . ro w l M,cromtiJl ad ut&LA bremmhk inn 1■ o , . I to softest, trlrttc-'.St G`'Soft c�c ttrt(l 1)e(telt Ire s/(Irklin g ever (,c'('tt on?, -Katie from -Timothy from Moline,fl rr Syracuse,NY ;; The sand rs like powdered sugar_The water is warm and America's Tor Beaches: =:crystal clear we rove tilts beach! I Os cus entint faccatur autati -“whoraebanMw *it MY ut as volum quam quam ;' �, Breathtaking!This bead,i5 great tia slt turn for tartrates and fealty every.. ne =em.Itatias pelitat Dee tate Sawa Cruz CA inctat Et ails aboequ. • -; •tur My favorite beach in the works, ,€ Noitang compares to tVal,?as It T. Ka4f*ow Swat r 71 MilesPartnership.com 0 miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingsb 27 of 62 Our Core Competencies As a turnkey destination marketing company that continues to innovate and adapt to changing technologies and client needs, Miles offers a growing list of services: » Travel Guide Design, Content and Production » Strategic Services & Brand Development » Content Creation » Content Syndication » Email Marketing Programs » Data Collection & Management Services » Photo Shoots and Art Direction » Revenue Generation Programs/Sales (Co-op) » Web Program Management » Integrated Online Marketing Programs » Traffic Generation/SEM » Digital Media Strategy & Buying » Social Media Marketing » Interactive Design & Development » Web Analytics » User Experience Analysis » Rich Media Production » Search Engine Optimization » Viral Programs/Contests » Landing Page Optimization » Mapping & Booking Integration 71 MilssPartnership.com 41) 111 I les ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New BusinggpiZsb 28 of 62 Our Clients We currently work with more than 90 DMOs and hospitality businesses, some of which are illustrated below. A full client list can be found at www.milespartnership.com/clients. oesrinarion ._ _. .• CHICiR58 . DmcoverAmerrca.com VISITFLORDA " 3iE�l1PII�.S c�c�imsr.` �!�� Geort.qla tt DALLAS LOUISIANA �- anchorage �ORTWORTH tw. �` msoo jntulf\- ALBUQZR¢,.„r, Atshwashin;;tun DENVER �ol`��'' THE MODERN Delaware WedY tennessee NEW CM \.. $Q o0Nty HONOLULU "�� ,, .r..,. Wile/a,uftCrnaer/id �••�•�., visit • Charlotte's Baiti cAllinrnia got a lot. west hollywood �WRAS TA MnRVt_�vD Awards Our real measure of success is in delivering more visitors to a destination, but we're always happy to have our work acknowledged by independent sources. Below is a selection of recent print awards we've won in partnership with our clients: 2014 Gold Adrian Award for the Austin Insider Guide 2014 Gold Adrian Award for the Taste of Louisiana Special Advertising Section (in the Official Louisiana Inspiration Guide) 2014 Silver Adrian Award for the Brand USA Culinary Guide In 2013, the San Francisco Visitors Guide won "Most Improved Editorial" at the Content Marketing Awards In 2013, ALIVE: A Colorado Summer Travel Magazine was a finalist in both the "Best Launch" and "Best New Publication Design" categories in Min's Editorial and Design Awards In 2013, the Brand USA: 2013 Discover America Inspiration Guide took home a Gold HSMAI Adrian Award In 2014, the Fairfax Country Official Visitors Guide Cover was awarded the Best of Category Amy Award at the ADDY Awards. Other recent ADDY awards in print categories include: 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 29 of 62 2015 Gold ADDY Award: Destination Maryland 2015 —20 Ways to Experience Authentic Maryland 2015 Gold ADDY Award: Tennessee Vacation Guide Editorial Spread Series 2014 Gold ADDY: Louisiana Tour Guide: The Creole Way, Louisiana Travel Guide » 2014 Gold ADDY: Tennessee Vacation Guide: Tennessee in Pictures » 2014 Gold ADDY: Discover America Inspiration Guide » 2014 Silver ADDY: Wyoming 2014 Official Travelers Journal: Editorial Spreads » 2013 Gold ADDY: Tennessee Vacation Guide Photo Essay » 2013 Gold ADDY: Meet Memphis Jones Editorial Spread in the Memphis Visitor Guide » 2013 Silver ADDY: Albuquerque: The Official Visitor & Vacation Planner » 2012 Silver ADDY: Memphis Map & Tourist Guide » 2012 Silver ADDY: Pennsylvania Vacation Guide Illustration Your Strategic Partner We have always considered ourselves a partner, not a vendor. Vendors deliver commodity purchases. Partners collaborate with you to help you meet your strategic objectives. We strive to be an active, contributing partner on your marketing team, working with you to develop creative approaches for your publication now and in the future. We would very much like to continue working side-by-side with you to concept, create and deliver a quality Visitors Guide. Both to keep current on tourism trends and to continue to build relationships within the tourism industry, our senior management team regularly attends and participates in dozens of conferences and seminars each year. We have a commitment to hands-on local involvement in every market we publish in. From industry outreach and education by our content managers, publishers and local sales staff, to attendance at important industry events, to in-person sales calls, we take every opportunity to foster trust and relationships with tourism industry partners. In addition, on average our team members attend more than 50 seminars, conferences and skills training sessions each year on topics ranging from social media to project management, copywriting, web development, sustainable tourism practices, design and photo color correction. We commit to investing in our team so we can bring you the best, year after year. 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 30 of 62 Your Dedicated Account Team The Miles Greater Naples, Marco Island & Everglades CVB Account Team is your core team: dedicated to you from day one and staffed by an award-winning group of destination marketing and sales professionals. You have already been working with many of these team members. Your Account Team will continue to be led by Lauren Bourgoing, Account Director and Andraya Taliento, Senior Project Manager. Supporting the CVB Account Team is Miles' senior management team and specialists, offering you industry-recognized experts in research, analytics, marketing strategy and content development. - Nate Huff, Senior Vice President ' ` r w.ry Education: B.A. in American Studies and Journalism from University of California at Santa Cruz Experience: 13 years with Miles 1 Responsibilities: As a strategic adviser who shares our clients' dedication to achieving their marketing goals, Nate would work with you to develop and implement custom marketing strategies, ensuring that you attain industry-leading programs, products and results. Lauren Bourgoing, Account Director Education: B.A., magna cum laude, in Psychology and French from Bates College in Lewiston, ME; D.A.L.F. (Profound Diploma of the French Language, equivalent to Masters) from University of Provence, Aix-en-Provence, France Experience: Three years with Miles; over 18 years of advertising and marketing experience working with destinations and developing strategies for integrated marketing communications programs Responsibilities: Lauren is responsible for the daily administration of the scope of work under this contract including all operational aspects of the contract including strategy, planning, performance, troubleshooting, optimization and reporting. Andraya R. Taliento, Senior Project Manager Education: B.S.B.A. degree in Management from the University of Central Florida and an A.A.S. degree in Human Resources from Valencia Community College *it v• Experience: Nine months with Miles; 9+ additional years of sales and marketing experience. Responsibilities: Andraya is responsible for the day-to-day communications with the client including coordination and dissemination of all materials for client approval. Andraya also works closely with the Miles production team to keep projects on time and within budget. 71 MilesPartnership.com 41) M I les ,'marketing destinations May 28, 2015 REP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 31 of 62 Rebecca Jones, Art Director + 1 At I Education: B.S. in Graphic Design from Art Institute of : ,- l 1 Philadelphia Art History Study Abroad Program in Florence & Rome, Italy , ,:. ... Experience: Nine months with Miles; 10 additional years of agency .. design experience Responsibilities: Rebecca is responsible for art direction and design across multiple platforms and takes great pride in collaboratively working with content directors and developers to develop creative that is on target and represents the destination's brand. Melissa Bartalos, Content Director - Education: B.A. in English and Mass Communications ? .6 f, from the University of Florida b. A rri -' i Experience: Nine years with Miles; five years of additional u ,' ;1 1 , experience •I 1 irk. m "" Responsibilities: Melissa is responsible for creating content A� that informs and inspires readers across a variety of platforms. Working with a team of freelance writers and destination experts, she concepts, creates, edits and manages content designed to connect with readers and drive visitation. a - Donna Sapolin, Content Strategis.1 , Education: B.A. in Comparative Literature and Urban Planning ., & Development from Cornell University Experience: Eight months with Miles; more than 25 years of 1 directing the editorial content strategy of consumer lifestyle magazines and websites as well as developing native b advertising content for leading consumer brands. Responsibilities: Donna is responsible for directing and maintaining the content strategy for leading destination brands in print magazines, websites, email newsletters and sales and marketing collateral produced by Miles, including content planning, development and optimization of traffic and engagement. Danica Killelea, Graphic Designer • Education: B.A. in Visual Communications/Graphic Design, SUNY Farmingdale; B.A. in Classical Archaeology, Hunter College Experience: Seven months with Miles; 6 additional years of " *v. experience in advertising, branding, marketing and publishing. Responsibilities: Danica is responsible for graphic creation and implementation of designs over multiple media including print magazines, websites, email newsletters and sales and marketing collateral. She works with art directors, content strategists, data managers and developers on a daily basis to optimize each project in a stunningly visual and functional manner. 71 MilesPartnership.com Q miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busing%lgsb 32 of 62 Kalin Webber, Advertising & Data Manager Education: B.A. in Anthropology, Pennsylvania State University Experience: Three-and-a-half years with Miles; four years of +- *°'`J t additional experience 1 Responsibilities: Kalin is responsible for managing the t advertising process, including client proofing and approval, the internal production process and quality assurance. She also manages the collection and verification of accurate, defensible listings data, handling print advertising and facilitating the creation of online ads. Irish Oarroli,, Actua nt Executive Education: B.S. in Accounting, Business Administration and '` •• Finance from the University of Florida; M.B.A. in General bit - ' ' IA Business from the University of Sarasota (now Argosy University) Experience: Three years with Miles; 15+ years of additional r-...... (.4 experience Responsibilities: Irish's responsibilities include assessing the needs of potential advertisers, defining their goals and then demonstrating how our clients' products can respond to each advertiser's objectives. Emilie DeLong, Video & Print Production Manager Education: B.A. in Fine Art from Smith College, MA , , lir _ Experience: Seven years with Miles Responsibilities: Emilie is responsible for the creation of digital files and scans for publication and/or distribution. She also coordinates internally with account managers to determine product specifications and schedules. She communicates with vendors, coordinates the print production process and drafts print press orders and shipping instructions. Mike Tompkins, Production Manager Education: A.S. in Commercial Art from Tampa Technical r ,; -^ 41 , ^ Institute; A.S. in Digital Media from Full Sail University, FL it X- Experience: Seven years with Miles; eight additional years of related experience Responsibilities: Mike oversees a team of artists who produce top-notch advertising for all of Miles' publications. He's also responsible for proofing every image in our products to create a consistent look and feel, and making sure that every image meets our high quality standards. 71 MilesPartnershrp.com • miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingmlgsb 33 of 62 Editorial and Design Capabilities Editorial Expertise For every product we publish, the Miles editorial approach is founded on creating a strong, local network of freelance writers, carefully selected for their talent, knowledge of and passion for your destination, as well as their ability to present an authentic voice capable of earning the trust of your readers. You can review and approve freelance writers, should you desire. Our content team will work closely with these freelancers to brainstorm ideas, create a content plan and outlines and write copy for the Visitors Guide, all with input from you. We will incorporate your input at each stage until you give all content your final approval. Special emphasis will be given to understanding your branding, important marketing initiatives and key drivers for visitation to Naples, Marco Island and the Everglades. Our approach gives you the benefit of local, on-the-ground knowledge combined with the expertise of our content strategists, who are 100 percent focused on creating the best content for tourism brands. Quality and Accuracy Part of our focus on content is making sure each product's content is accurate, as we know accuracy is essential to building trust with readers and supporting your brand. All of the content we publish will be checked by a qualified, detail-oriented content manager or fact-checker for accuracy, spelling and grammar before it appears in the final product. We require that our content managers and fact-checkers confirm information through primary sources, and that all communication (including phone calls) be tracked and noted by date, time, name and title of the contact with whom we confirmed the information. All content, listings data and advertisements will be proofed multiple times to ensure that the entire team reviews and signs off on all elements prior to going to press. Rights to All Content The CVB will own this content for use as you wish, and our contracts with freelance writers will ensure your rights to reuse the content in other media. Your office will have an opportunity to review and approve the wording of the freelance contract, should you desire. Design Direction Our design team is made up of creative thinkers with many years of graphic design knowledge and practical experience in creating award-winning publications. Our artists will meet and exceed your expectations for design and layout with an inspiring creative presentation rooted in study of your destination and brand, and exceptional product quality. _ miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingplgsb 34 of 62 Exceptional Product Quality We understand that readers make a direct(if unconscious)connection between the production quality of travel products and the perceived quality of the destination itself. We also know that in travel products, both big-picture creativity and attention to the smallest details must occur to create the highest quality work. We have multiple quality checkpoints to make sure this happens with design, layouts and content—every step of the way. Photography Miles' art and color correction teams are well versed in working with large libraries of digital photography provided by our clients. In our current state-of-the-art Portfolio of images, we have 142,462 catalogued images that are organized by client, geography, subject, theme, date, keywords, name of photographer/models (if applicable) and usage rights information. Our photo selection/collection process includes the following steps: • Identify photo needs for the Visitors Guide–Outline photo needs for each content piece • Review the CVB's library of images–Identify photographs from the existing library for inclusion in your guide • Acquire images not covered by your current photo library–This step includes working with tourism partners to contribute their imagery to the guide • Conduct photo shoots as needed–This process includes complete management of the photo shoot by our art director, including finding and hiring local photographers for each assignment We have established relationships with excellent photography vendors in your market, so we are confident in our ability to execute photo shoots that produce high-quality, brand-aligned imagery. Our photo budget, which allows for targeted shoots to support new content, includes the photographer, direct expenses, management and color correction for all photos. All editorial and photo assets we create or purchase for this project will have clear documentation that grants unlimited usage rights to the CVB. You'll be able to use the images and content in any marketing materials (traditional or electronic) you choose for an unlimited period of time. Our goal is to use imagery in ways that excite, engage and inspire readers to find out more about the locations we feature. In order to accomplish this, we check every image to make sure it has great clarity, contrast, color saturation and separation. Images that don't meet the standard are either corrected so that they do, or rejected altogether. Research Miles makes a larger commitment to research, analytics and comparative analysis than any other destination publisher. Working with our team, you'll have the comfort of knowing that our 71 MilesPartnership.com 41) M les ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 35 of 62 recommendations for your programs are grounded in recent, relevant research, as well as over 60 years of destination publishing experience. Chris Adams, our Director of Research, has overseen Miles' commissioning of dozens of major research projects, usability and intercept surveys and conversion studies during the past seven years. Research has focused on leisure travelers, meeting professionals, social media for DMOs, role/relevance of DMOs and other key topics. A key point of difference is all our research is independent—conducted by experts, third party research companies from PhocusWright to Destination Analysts. We also summarize this research and analytics into key takeaways and actionable recommendations—distilling it into simple, powerful white papers and presentations. Our edit and art teams review current research relevant to trends in print and digital products and how consumers use CVB products. That thinking will be applied to the content plan, the design, the data and all aspects of the production of the Visitors Guide. The research, white papers and presentations we have used in our work with Paradise Coast in the last three years include the below. (For a fuller range of the research, white papers or blogs Miles creates, sponsors or summarizes, please visit our Industry Insights section (Library and Blogs) of www.milespartnership.com) • State of the American Traveler—Bi-annual study of U.S. leisure travelers, 2006-2015, by Destination Analysts (Miles has been the primary sponsor since its inception) • State of the American Traveler—Generations Edition - Study of how Gen Y, Gen X and Baby Boomers Plan and Undertake Travel, July 2014 (sponsored) • State of the American Traveler—Mobile & Content Edition —an in-depth study of the content and mobile behavior that shapes travel decisions, February 2015 (sponsored) • Independent Hotel Research —The Market Trends and Best Practices of Successful Independent Hotels and Resorts— PhocusWright, 2015 (sponsored) • The Importance of Food Tourism—Global Trends and Case Studies of Leading Cuisine Destinations, Skift and the Ontario Culinary Council (subscription) • Content Marketing — Industry Trends in Content Marketing by Fortune 500 Corporations and Airlines, Advertising Age and Skift Research studies July 2014 and February 2015 (subscription) • Data Driven Destination — Best practices in measuring and reporting performance for Destination Marketing Organizations (Miles White Paper, November 2014) • Booking Solutions for DMOs—a Review and Analysis of the pros and cons and results from the available online booking solutions for DMOs (Miles White Papers, December 2015) • The M Moment— best practices in online marketing in a mobile centric world (Miles Blog and Presentations, October 2014—March 2014) 71 MilesfartnershiN.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingnlgsb 36 of 62 Working Together We've always believed that collaboration is the key to creating informative, compelling and beautiful tourism products that support your marketing efforts. Our team understands that a cohesive branding message and high-quality products are the result of teamwork. Our goal is to deliver products that exceed your expectations in every way, particularly in the areas of quality content and innovative content delivery methods. We want you to feel very comfortable with the process and with your product choices related to content, design and layout. So as always, we welcome and encourage your input during product development. Account Management We work with every client to customize a workflow process that meets their specific needs. Our Account Directors and Project Managers have access to a number of project management software tools that help them monitor and manage all aspects of a project. We want to ensure that all scheduling information is presented in a way that works for you. Internally, we use Workfront scheduling technology software. This software program allows our teams to schedule our projects in great detail, down to individual tasks by employee. All project information can then be rolled up into a schedule to be shared with our clients. Workfront gives us the ability to budget accurately and allows us to locate areas where we can create efficiencies to reduce overall production time. It also allows us to foresee upcoming schedule challenges so we can quickly adjust where necessary. Scheduling As the largest tourism publisher in the U.S., we not only staff appropriately, but also use systems and technology to accomplish our clients' objectives within the required timeframes. Before production begins, we will work with you to create a production schedule that serves all of your product needs. The schedule will clearly communicate key steps, timeframes and touch points needed to facilitate smooth, on-time production, ensuring that you're comfortable at each stage. The goal is for you to understand deliverables clearly and to have input throughout the process. Print Production Process Just as the quality of our products reflects on our organization, the quality of your products reflects on your brand. To ensure that we build the value of your brand, and maintain Miles' commitment to publishing high-quality products, we have adopted these documented standards: Fact-checking, proofreading and editing.All of the editorial content we publish in your visitors guide print publication will be fact-checked by a qualified, detail-oriented content manager or fact-checker for accuracy, spelling and grammar before appearing in the final product. In addition, 71 MilesPartnership.com miles ® ,,,marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 37 of 62 our editors will provide professional proofreading and editing services throughout the production cycle. Photo color correction.With more than 13 years of re-touching and color correction experience, Production Manager Mike Tompkins has won both national and international awards for his work. He personally reviews every image and scan we publish to make sure it meets or exceeds our standards. Prepress and quality control.We conduct extensive checks at the two critical points in the printing process: first, to review the initial build of templates and master pages before going to press; and second, to ensure that all of our quality standards for design are met mid-production. All of the publications we create are built using the most up-to-date version of Adobe InDesign, and we limit use of fonts to PostScript Type 1 fonts because plate-making is most compatible with PostScript information contained in Type 1 fonts. Images used are converted to .eps files to ensure there is no image compression, and all ads and maps are initially pre-flighted and saved as PDFx_1a files before being placed in a guide. Agency-supplied .pdf ads are supplied via our upload site at www.milespartnership.com/upload, where more than 100 file attributes (including image resolution, color and fonts)are automatically checked by pre-flight software. If the ad contains any errors, the advertiser/agency is notified of the issues via the website, which gives them instructions on how to correct the errors. When the design of the publication is complete and all pages are approved by the client, the final stage of file processing is an automated pre-flight through the PDFx system, which checks the elements of the pages to make sure they're all technically sound, outputting our press-ready PDFx_1a files and sending them directly to the printer. Printing and paper management. Our expertise in print techniques, paper options and quality control measures means that we can offer you choices and recommendations to enhance product quality while controlling costs. We will bring you suggestions for cost-effective paper selections that respect our quality standards and your budget. Our workflow process for print publications is as follows: 1. We begin by meeting with you to discuss the proposal and gather your feedback about our recommendations. We also ask you to share any other relevant information about destination news, campaigns and new initiatives that should be integrated into the product. 2. After meeting with you, we create a detailed content plan to provide a solid foundation for the product and ensure it satisfies your goals. We provide you with a final production schedule, as well as page layouts, story ideas and coverage outlines. At this time, we welcome your feedback on the design and editorial concepts, and we don't proceed to next steps until we know you're on board. We then contract with trusted, professional freelance writers who know your market; however, we can collaborate with you on writer selection if you prefer. 3. The next steps include writing articles, fact-checking, conducting photo shoots, designing pages, placing ads and editing cover-to-cover. 4. Full-color, laser-quality proofs of the entire publication will be sent to you for input and corrections. After corrections have been made, you will have an opportunity to review the entire final publication digitally, including advertisements. 71 rs i miles MilesPartne .com h p 41) ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 38 of 62 . We will provide a print-quality proof of the cover for your review prior to the guide being released for print. Data As you know, Miles has full-time data team members who collect, verify and maintain listing information. We also have database technology that lets us store and keep up-to-date more than 600 fields of information for each business. This is the same database that provides information to the CVB's website, ParadiseCoast.com. As part of our data collection and verification process, your Data Manager will contact directly each business that qualifies for a listing, using online forms, email, fax, mail and phone to update and verify its information. Once the verification process is complete, we will notify the CVB of any active listings that did not respond to our verification attempts so that it may determine and let us know if those listings should be included. Thanks to this thorough process, we have a track record of producing accurate, defensible data for our clients. Distribution We work with a number of reputable, experienced shipping companies and will ensure that your products are delivered in a safe and timely manner. We work with Phase V, the CVB's longtime fulfillment company, to coordinate production of the Visitors Guide to meet postal specifications, to work with Phase V's labeling equipment, and to ensure timely delivery of the guides to their warehouse in Fort Myers. 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 39 of 62 Marketing & Advertising Sales Plan In searching for a turnkey advertising solution for the annual Visitors Guide, the CVB needs a partner who brings three things to the table to make the program successful in Collier County: 1) proven success in selling tourism advertising; 2) an understanding of the local market and; 3) the unique ability to develop trusting advertiser relationships. No other vendor can come close to matching our qualifications in these critical areas. Miles has been selling advertising in tourism publications since 1954, starting with a local tourism publication in Sarasota, and expanding over the years to include visitor guides from Key West to Vancouver and from New Hampshire to Anaheim. As a company, we generate more than $25 million of industry participation annually, making us one of the largest destination tourism publishers in North America. In addition, Miles has been selling tourism advertising in Collier County for more than 20 years, including providing a turnkey advertising sales solution for the CVB's Visitors Guide (and its new website) since its launch 12 years ago. Account Executive Irish Carroll is in his third sales cycle with the CVB's products and his consultative sales approach has proven to be very effective for selling and for developing close relationships with advertisers and non-advertisers throughout the area. 2016 Recommenaea Rate Cara The CVB has held guide rates steady for several years, even after launching a new website and adding a more robust digital advertising component to the sales effort. Our priority is to continue to expand value for advertisers while holding down costs; with the continued growth in tourism comes increased competition for limited advertising budgets. Our recommendation is for a modest (approximately) 2% increase in 2016 rates while continuing to elevate guide requests and electronic guide views through innovations like the new sticky footer on the CVB's website. For the 2016 Paradise Coast Visitors Guide recommended rate card and the 2015 Paradise Coast Official Visitors Guide Media Kit, see the Attachments section of this proposal, starting on page 28. With regard to the ads, most are formatted and Miles will prepare the ads: we require only photos, logo and copy, which requires no agency design (in some instances certain advertisers have requested and been approved for their agency to supply a non-formatted ad). Full-page advertisers have the option of submitting non-formatted ads, if desired. While there will be no prepay discounts, we can bill clients to meet their fiscal budget cycles, when needed. As done previously, we will create a professional media kit delivering a powerful value proposition for partnering with the CVB in the Visitors Guide and on the website, including the CVB's mission, vision, marketing and advertising campaign outlook, guide distribution, website statistics, visitor demographics, as well as the advertising opportunities available in the guide and on the web, rates and ad specs. 71 MilesPartnership.com - ` miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingiljsb 40 of 62 Turnkey Delivery of Print & Digital Visitors Guide Formats Advertising Sales and Management Miles has vast experience in tourism advertising sales and has sold millions of dollars in tourism advertising in Florida over the past five years. We have years of experience selling tourism advertising, but this is the CVB's Visitors Guide. The advertisers are the CVB's partners. Our role in managing the advertising sales is to make the guide a success for all involved. As in the past, we will meet to discuss any changes to the business rules for advertising in the guide. We will review with you the rates and the marketing message to ensure that what we say and how we represent the guide is in line with your goals. You will have the opportunity to approve all ads prior to publishing. As part of our service, we will provide the following: Turnkey sales solution by a qualified, experienced marketing and sales professional Free advertising production on all formatted ads — includes collection of material and creation of ad for proofing Ad proofing and approval process for CVB and advertisers —the opportunity for the advertiser and the CVB to approve all ads prior to publication Accounting and reporting — Miles will be responsible for all billing and collection of revenue and reporting to the CVB Provide Sales Contacts, Contracts We will provide the CVB staff with sales and revenue reports on a weekly basis or on any schedule the CVB prefers. Secure Advertising and Ad Revenue at No Additional Cost to the County Our model has been based on applying advertising revenue against the total cost of producing the guide. We will provide 80% of all net collected advertising revenue to the CVB to apply in offsetting the cost of Visitors Guide production. The 20% retained by Miles will be used to pay sales commissions and cover sales expenses, ad production, billing and collection. The ad/edit ratio in the 2015 Visitors Guide we created was 28/72% with a book size of 60 pages (56 + 4 covers).We will continue to honor the 40% advertising maximum going forward. miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsb 41 of 62 Pricing At Miles we pride ourselves on the quality of our work. We know we are rarely going to be"the lowest responsible bidder" and we are okay with that because we believe our clients get a different level of quality and innovation when they collaborate with our team. Our team is also very well versed in your brand, has strong Partner relationships and is ready to hit the ground running to ensure smooth delivery of your 2016 Guide. As required by the RFP, we have supplied the requested numbers in the provided form (Attachment 5) to present our quote. Below is an explanation of the numbers and what they include. 1. TOTAL COSTS a) "Turn-key" service including travel and out of pocket expenses, advertisement sales and management, design, research, composition, set-up and proofing: $93,000. All costs associated with the production of the printed guide are included. It assumes we will create new content, generate new photography, work with the agency to produce a new cover and deliver a new guide based on the existing trim size and page count. All listings will be updated and reverified. Advertising and listing formats will remain consistent with the current style. The price includes$4,000 for photography and $3,000 for freelance writing. Since much of the content and photography is new in the 2015 guide, the CVB has the option of saving on costs by leveraging much of the current content(with updates). If our discussions with the CVB point to the need to change the scope of work, the price can be adjusted accordingly. b) Cost for printing, binding, packaging and distribution (125,000 copies; 56+4): $52,000. Attachment 5 asks for a cost for 125,000 copies, which is higher than the current 110,000 distribution. Our quote in Attachment 5 is based on 125,000 guides in a 56-page plus cover format. » Should the CVB decide to reduce the quantity to 110,000, the printing cost would be reduced by $5,300. » Should the CVB decide to reduce costs and cut back to a guide with 48 pages plus cover, the printing cost would be reduced by $7,400. » Should the CVB decide to reduce the quantity to 110,000 and the page count to 48 pages plus cover, the printing cost would be reduced by $12,000. c) Total cost for Internet media development, uploading and coordination with CVB vendor: $1,500. This cost includes the production of an eBook for electronic distribution, as well as Layar technology that provides an augmented reality and interactive experience. 2. REVENUE We propose to remit 80% of total net collected revenues to the CVB. The 20% retained by Miles Media will be used to pay for sales commissions and ad production costs. 71 MilesPartnership.com . miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businemlgsb 42 of 62 Based on estimated net collected sales of more than $125,000, the CVB would receive at least $100,000 to apply to the cost of the guide. 3. COST TO THE CVB In this proposal, if net collected sales are$125,000 (2015 net sales were$121,576), then the CVB would pay $46,500—only $4,376 more than for the 2015 guide, including the increased quantity. Furthermore, the cost could be less if sales exceed $125,000. The cost will cover inclusion of the new Layar technology, which will take the digital experience to the next level and drive more visitation to www.paradisecoast.corn. Additionally, if the CVB should decide to leverage a greater portion of existing content from the current 2015 guide for the new 2016 guide, the costs would go down accordingly. We would welcome the opportunity to discuss additional ways to increase distribution and reduce costs in the corning year. 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsb 43 of 62 Attachments • 2015 Paradise Coast Official Visitors Guide Media Kit • Recommended Rate Card for 2016 Official Visitors Guide • Sample 2016 Paradise Coast Visitors Guide Editorial Spread • Certificate of Liability Insurance • Required Forms 71 MilesPartnership.com miles ,'marketing destinations May 28, 2015 New Business 7-b 44 of 62 2015 Paradise Coast Official Visitors Guide Media Kit May 28, 2015 New Business 7-b 45 of 62 FLORIDA' S =- a- . PARADISE COAST , ,•._....._c _...._!..)___),.._._. , _ ...,. . ,.. .., ,, NAPLES • MARCO ISLAND ,, EVERGLADES ill 1 >f ar • c 4`1 - "'+10- -:.`. ?# il m ,• _ .� 2015 OFFICIAL TRAVEL MARKETING PROGRAMS ParadiseCoast.com & 2015 Florida's Paradise Coast Official Visitors Guide The Most Effective Opportunity for Reaching Visitors to Naples. Marco Island and the Everglades miles marketing destinations May 28, 2015 New Business 7-b 46 of 62 THE MOST EFFECTIVE WAY TO DRIVE VISITORS TO PARADISE _ Official marketing programs for I ,ABACI ; . COAS1 Florida's Paradise Coast drive highly qualified travelers to visit the area, resulting in record-setting numbers .. _ for visitation and spending. The Official Visitors Guide is your if opportunity to have a year-round presence ° in the #1 fulfillment piece answering "' all visitor inquiries about Naples, Marco Island and the Everglades. The annual guide - and the newly 0 redesigned ParadiseCoast.com - are part of a powerful $4.5 million ! marketing and advertising �' ' campaign supporting our vision s, - , to be recognized as the most wow - t •.-' desirable year-round tourism =. destination in the world. t i _LZ Ta - t , f IES. ,-.. *,a M A. y .I . iii ,, ICS 'll1110.111'17A' , I G i• I r La 1 May 28, 2015 New Business 7-b 47 of 62 OPPORTUNITY: VISITORS GUIDE The Florida's Paradise Coast Official Visitors Guide invites worldwide travelers to discover the wonder that is Naples, Marco Island and the Everglades. With an upscale design, beautiful imagery and compelling content, the guide's feature stories, detailed maps, and comprehensive activities and accommodations listings are an influential traveler resource. Advertisers can have a high-impact presence with either supplied creative or an editorial-like, formatted option. ADVERTISERS ALSO RECEIVE Inclusion in the ebook A highlighted listing in Ad creative services: edition viewable on the Accommodations Ads smaller than a full ParadiseCoast.com or Attractions section page will be formatted with links directly with an "ad on page #" at no charge with proof to advertisers' websites. direction. provided. (Full page+ ads have the option to supply Accommodations non-formatted creative.) PARAE)ISE COAST 11=e.r,rrwaerar u e >"UM • WHERE THE I IMF as ill r.tan fa= THINGS MEAN EVERYTHING ` ,,; : Attractions Maples Princess wrm.napIcsprincosicnrsaacurn •• •" . _560 Pcd-0,03111 wag Naples,2394346-2275 ift- Endoy Napes Bay.efts ouI nto the Gilt aboard b i 4D 10S-h a r-con4Ataned hear)'Yacht.S4 eeha.urleli. I sunset hus rues maw diner autaim 'hi,•xt r_ • ,,G ON ru 19 —."""777-74.-_. 2015 Rates AD SIZES NET RATE Full-Page $6,295 IMPORTANT DAT E S: Half-Page $4,100 Reservation Date: Third-Page $3,150 September 8th, 2014 Sixth-Page $2,100 PREMIUM POSITIONS Materials Due: Two-Page Spread $11,895 September 19th, 2014 Back Cover $7,995 Inside Front Cover $7,495 Publication Date: Pagel $7,495 December 2014 Table of Contents $7,495 Non-profit organizations -please Inside Back Cover $6,995 inquire about special rates May 28, 2015 New Business 7-b 48 of 62 OPPORTUNITY: PARADI SECOAST.COM Featured Partner Throughout the key planning sections of ParadiseCoast.com, content-like ad elements with call-to-action messages drive visitors directly to advertisers' profile pages on the site and directly to the advertisers' websites. This annual presence is exclusive to a select number of advertisers; six advertisers will rotate across two ad spots in three different categories. Ads will rotate for 12 months Places to Stay Things to Do Events $950 one of six advertisers $750 one of six advertisers $750 one of six advertisers -.No Viers Mex..6weh R,aaw swr.. l,ns M+R 9r�.MM+N Mafet :;w 0.6 It Cow 10.0 Mra 8$41+6 - lax Fit MONA S:1tIS 111 F.)MOW F... n'.,MtAbgfee G.,.lt lib ra!Ri1n,. ,r 734-.' fi5'x t. 803-445-8867 _�_ �. 888-99,-6912 ,n.wa.or Od•9 owr rd a to POOL n. tl"n wa y N.uDowd Sao Now. . ssm,w w.» .nr :.. �$ WO.•Soutv.a palmy avoew avow nosoo+4.o+ ... ammo forty*Ia.&mu v.r OPPORTUNITY: PARADISECOAST.COM Display Advertising With prominent placement throughout ParadiseCoast.com, accommodations, 300x250 pixels attractions and restaurants reach the perfect audience at the perfect time, right when they are making travel decisions. Campaigns are based on impressions E D G E W A T E R at a $20 CPM (cost-per-thousand). a c " Naples, Her.ttlt Advertisers that combine a Paradise Coast Visitors Guide presence with a website iNTARY � campaign can reserve impressions at a COMPLiMENARY BREAKFAST $15 CPM. BOOK NOW Impressions are run-of-site with advertisers selecting a priority category. May 28, 2015 New Business 7-b REACH & INFLUENCE YOUR TARGET AUDIENCE 2015 Official ParadiseCoast.com Visitors Guide All marketing initiatives drive travelers to experience the all-new ParadiseCoast.com, � `� an immersive, inspirational planning website i' 11:a�l?i�E { with a responsive design format that automatically adapts the site to any 110000 digital device. Copies Always a top search engine result for key P‘ travel terms related to Naples, Marco Island and the Everglades, ParadiseCoast.com is set to grow traffic even more. Organic search content and powerful advertising Reach travelers who are actively and promotion campaigns drive highly planning a visit to our destination. desirable visitors to the region's most A high-impact marketing campaign important travel site. and extensive distribution network 0 HHI $140,000+ create demand: 0 Top DMAs: 0 Mailed by request directly -> New York -> Orlando-Daytona to valuable travelers who are ->Fort Myers -West Palm Beach likely planning a long, --> Miami-Ft. Lauderdale — Philadelphia high-spend vacation ->Chicago D.C. 0 Distributed in-market at key Tampa-St. Petersburg venues, including Southwest Florida International Airport, and at tradeshows and conferences Site traffic is up 25% worldwide to 500,000 annual visitors It's easy for travelers to order the guide from click-and-request buttons -• on the homepage and throughout ParadiseCoast.com. — 90% of distribution is outside of Fort Myers DMA, qualifying for '; full grant reimbursement. zf,."`'r`` • , . • 4.. •. i May 28, 2015 New Business 7-b Formatted and PRINT AD SPECS Non-formatted Ad Options Available Half Page MECHANICAL •- 1 ' wiLPFLNFROMI 41114404. „ SPECS APES TI)'l.EIUt 1 Full Page Bleed W: 8.13" x H: 10.75" includes bleed - ,: .'17'::'..,"'":.",,`:::." Full Page non-bleed W: 7.13" x H: 9.3" Quarter Page W: 4.55" x H: 4.625" - 1.'1'7 - NAPLES ZOO Half Page W: 6.9375" x H: 4.625 iv. ,- 1/3 Page W: 4.56" x H: 4.63" 1/6 Page W: 2.1875" x H: 4.625 — - Third Page Sixth Page Back Cover W. 752" x H 8" ' ,,, a7IL•'RL"THE LITTLL Iii ..- THINGS MEAN MP . .. EVERYTHING ilk.. � l ''• SEND ALL AD MATERIALS TO: ill? . ' ,g , A .,.._ , - Miles welcomes you to our new on-line system for processing your ads - -'-{` •" .. •� - ruirr, ,T and materials. ""1.1'11" You can log-in at any time to AdDesk.MilesPartnership.com to upload _ camera ready files,ad materials or to view your catalog of previouss- run materials and ads. To run a previous ad,go to the artwork catalog tab.As long as the specs 1 :w: - s ..,. _ . are the same,click on the correct ad and click"republish artwork". sr" '` Email information to Kelly Lee, �� - • . Kelly.Lee @MilesPartnership.com, Questions?Call Kelly Lee at 1-800-683-0010 ext.2394 or email Kelly.Lee @MilesPartnership.com Supply Your Ad Online:Submit your non-formatted,full page ad as a hi-resolution PDFx-la file to AdDesk.MilesPartnership.com Don't miss this great opportunity to market your business to hundreds of thousands of qualified travelers with the official Paradise Coast programs. To reserve your space or for more information, contact: Irish Carroll office: 941-342-2390 I cell: 941-320-6447 Irish.Carroft MilesPartnership.com ■ miles mdrkelingdc,nndtf.m 6751 Professional Pkwy. West, Suite 200 Sarasota, FL 34240 1 941-320-6447 I MilesPartnership.com May 28, 2015 New Business 7-b 51 of 62 Recommended Rate Card for 2016 Official Visitors Guide May 28, 2015 New Business 7-b 52 of 62 2016 Paradise Coast Visitors Guide Recommended Rate Card The 2016 rate card will be incorporated into a beautifully designed media kit that powerfully captures the value proposition for advertisers by providing information about the CVB's mission and vision, marketing and advertising campaign initiatives, guide distribution, website statistics, visitor demographics, advertising opportunities, ad rates and ad specs. 2016 Recommended Rates Full Page $6,425 Half Page $4,195 Third Page $3,225 Sixth Page $2,150 Premium Positions Inside Front Cover $7,495 Page 1 $7,495 Table of Contents $7,495 Inside Back Cover $6,995 Back Cover $7,995 Two-Page Spread $11,995 May 28 2015 New Business 7-b 53 of 62 Sample 2016 Paradise Coast Visitors Guide Editorial Spread May 28,2015 , New Business 7-b llw .u)/ic st, i�lcitc'.5t _ SPOTLIGHT ��„1<< bc�ctchlttc�1\4i,\,. pLE ,” c�rc�r bc�cn on. ' —Timothy from Moline,IL ", Iihl. rid yei the rvat,n ora;m and "' »..:-�; c d7 it deal.Vle lovs this beach) ,., _ - a M.iri,rnne from New York.NY —.,. ;.. „ Iii-..it,I.t kiiih'. Iic beach s eel ,s. •.at ;' lu I li i��Ii �Ily-icryc,� .= .,, .,' „zz :.... .,., De from 5 t C CA ,. `. G LSoft & , 1 _,„ _ My f o iY b d the Id sparkling! N the ki u„I>r t ti I K Kay{rom B G r.Ger 1 j , , - ' —Katie from Syracuse.NY -`' ICELEMEgitairtil I- s '11111111111r- 11110*. aIIIIIIIIIIIIIIIIIIIIIIIIIIIII‘ '' . , , . r - .oF•• ° . FOOD & DRINKS STAND—UP PADDLING, SOUTH I ' �ti�� ; �r� `$ ON THE BEACH VOLLEYBALL & MORE BEACH P. , HELPFUL HINTS Os cus entint faccatur autah quam Os cus entint faccatur autati ut as volum quam Os cus entint faccatur autafi ut as volum quam Os cus enlint faccatur autali ut as volum quam enditi rectia sit um exiantem.(ratios quam endiN recta sit ium esciantem.Itatias ut as velum quam quam ender — quam audit,radio sit ium esciantem.Itatias I tat inctat.Et ales a Obrerrum,ulpa I tat inctat.Et ales aboe Olorerrum, recna sit ium exiantem.(ratios - pelitat inctat.Et ohs o u.Obrerrum,ulpa boe9u pa Pei qu. b W Pa dolu tur molu w tquibusont es est faceremo I dolu tur molu to busant pelitat inctat.Et als aboequ. doluptur molu to tquibusant es est faceremo P P pul Pa P P pui q P kN' beopu anditae magnisi m'liant,se qua volono s est Faceremo beapu anditae - _ Olorerrum,ulpo dobptur molupta puibusant beatqui anditae magnisi mi6ant,se que voloria dobndendam sequae deno occus it id quidunt magnisi m leant,se que vob a east faceremo beapm anditae magnist id dobndendam sequae deno occus m id quidunt unturitatur,sed ut debit harciamhd ms,officio. dobndendam sequae deno occus. quidunt untuntatur,sed ut debit harcianihil untur ,tatur,sad ut debit harcianihil us,officio. msofh ma. 26 .,._ 27 May 28, 2015 New Business 7-b 55 of 62 Certificate of Liability Insurance May 28, 2015 Client#: 1054358 MILESMEDI New Business 7-b ACORDIM CERTIFICATE OF LIABILITY INSURANCE 56 lef1621M/DD/YYYY) 4/09/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Toni Rendon USI Insurance Services, LLC/CL PHONE 786-454-2041 FAX 305-669-6030 O. Box 141916 EAMAILo,Ext): (A/C,No): mass: antonieta.rendon @usi.biz Coral Gables, FL 33114-1916 INSURER(S)AFFORDING COVERAGE NAIC# 305 669-6000 American Casualty Com an of Re 20427 INSURER A: Casualty p Y INSURED INSURER B:Continental Casualty Company 20443 Miles Media Group, LLC INSURER C National Fire Insurance Co.of 20478 6751 Professional Pkwy W Ste 200 Columbia Casualty Company 31127 INSURER D: `7 P Y Sarasota, FL 34240-8450 7 Continental Casualty Company 20443 INSURER E: Casualty P Y INSURER F: Markel American Insurance Compa 28932 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MMIDD/YYYY) LIMITS A GENERAL LIABILITY C4013762354 04/09/2015 04/09/2016 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occu ence) $1,000,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- JECT LOC $ A AUTOMOBILE LIABILITY UA4013762399 04/09/2015 04/09/2016 (Ea COMBID SINGLE LIMIT accNEident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $AUTOS X HIRED SAUTOS X NON--OWNED PROPERTY DAMAGE AUTOS (Per accident) B X UMBRELLA LIAB X OCCUR CUP401376230 04/09/2015 04/09/2016 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED X RETENTION$10,000 $ C WORKERS COMPENSATION 599325841 01/01/2015 01/01/2016 X NBC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 D *Professional/E&O 596456868 04/09/2015 04/09/2016 $5,000,000/Ded$25,000 E Crime-Dishonesty 1596506703 10/01/2014 10/01/2015 $1,000,000/Ded$10,000 F II D&O/EPL/Fiduciary ML815583 10/18/2014 10/18/2015 $3,000,000/Ded$0-$25k DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) *Professional/Technology/Media Errors &Omission Liability coverage is written on a claims-made basis. "D&O Limit$3,000,000/EPL Limit$3,000,000/Fiduciary Limit$1,000,000 Deductible$0-$25,000 CERTIFICATE HOLDER CANCELLATION PROOF OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S14843904/M14838994 AMREV May 28, 2015 New Business 7-b 57 of 62 Required May 28, 2015 New Business 7-b 58 of 62 CO t� unit' AdrriirrstraVw Sen�ces Division Procurement Services Attachment 1: Vendor Response Form FROM: Miles Media Group, LLLP Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: RFQ 15-6433 Production of Tourism Guide Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: ** *SEE FOLLOWING PAGES *** Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net Days ❑ Not interested in submitting a RFQ. • RFQ Response Form is electronic. Please input your prices online. ® RFQ Response Is as follows: see Attachment 5 Quotation Response Form Note: If you choose to respond to this RFQ manually, please submit one(1) ORIGINAL clearly labeled MASTER and one(1) COPY of your RFQ response pages. RFQ#15-6433 Production of Tourism Guides May 28, 2015 New Business 7-b 59 of 62 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 20th day of April 2015 in the County of Sarasota, in the State of Florida. Firm's Complete Legal Name Miles Media Group, LLLP Address 6751 Professional Pkwv W, Suite 200 City, State, Zip Sarasota, FL 34240 Florida Certificate of Authority B06000000147 Document Number (www.sunbiz.orq\search.htm I) Federal Tax Identification 02-0761406 Number CCR#or CAGE Code N/A Telephone Number (800) 683-10010 Ext. 2310 FAX Number 941 342-2310 Signature/Title , President Type Name of Signature David Burgess lib Date April 20, 2015 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ#15-6433 Production of Tourism Guides 1 May 28, 2015 New Business 7-b 60 of 62 OILY county Administrative Services Department Procurement Services Division Attachment 3:Vendor Substitute W—9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name Miles Media Group.LLLP (as shown on income-tax return) Business Name (if different from taxpayer name) Address 6751 Professional Pkwy W.Ste 200 City, Sarasota State FL Zip 34240 Telephone 800-683-0010 FAX 941-342-2310 Email lauren.bouraoinaCmilespartnershio.com Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor _Corporation X Partnership _Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 02-0761406 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature "WI. Date April 20.2015 Title_ David Burgess Phone Number 941-342-2316 RFQ#15-6433 Production of Tourism Guides 1 May 28, 2015 New Business 7-b �, 61of62 Cotter County Administrative Services Department Procurement Services Division Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program. may deem the Vendor/Bidder's proposal as non-responsive, Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Miles Media Group, LLLP Print Name David Burgess Title Presisfgnt Signature Date April 20.2015 State of (ltd C`. County of .5 0 A- The foregoing instrument was signed and acknowledged before me this0 day of Al9 F"L lr ,20_6, by ID/AO 1': SS who has produced P-e1(-756e1 1Ls/iLA.: 1 as identification. (Print or T NanfiB) (Type of Identification and Number) g/k 110K Notary Public Signature ,,,,,•;��.,,,, LISA L.HILL 1--r to L• 1 - { , ` Notary Publlc-State of Florida Pri d Name of Notary Publi s My Comm.Expires Nov 14.2018 p1_ L. O t I t y ($ ( ': •� Commission u FF 142590 Notary Commission Number/ xpiration '44Yraoo Bonded finch National Notary Assn The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. FIFQ#15-6433 Production of Tourism Guides May 28, 2015 New Business 7-b 62 of 62 Coder County Administrative Services Department Procurement Services Division Attachment 5: Quotation Response Form (Complete and submit all information below) 1. Total Costs—50 points(as determined by): a) "Tum-key"service including travel and out of pocket expenses, advertisement sales and management,design, research, $ 93.000.00 composition,set-up, and proofing. b) Cost for printing, binding, packaging and distribution(125,000 copies). $ 52,000.00 c) Total cost for Internet media developing, uploading and coordination with CVB vendor. $ 1,500.00 TOTAL COST(add a+b+c) $ 146.500.00 2. Revenue—50 points(as determined by): a) Percent of Advertising Revenue to be shared with CVB(i.e.for every 80 $1 collected the percent that will be returned to the County) The County shall award points, and thus determine the order of the most responsive quote using the following methodology: • The highest number of points will be awarded to the quoter who has the lowest Total Cost (50 points)and the highest Percent of Advertising Revenue(50 points). • The lowest Total Cost (and highest Percent of Advertising Revenue) will be divided by the next lowest vendor's Total Cost (or highest Percent of Advertising Revenue)which will then be multiplied by 50 points to determine that quoter's Number of Points. Each subsequent vendor's percentage(and minimum monthly guarantee)will be calculated in the same manner. • The vendor's total number of Total Cost points and the total Percent of Adverting Revenue points will be added together to determine the overall total number of points. Points awarded • will be extended to the first decimal point(per Microsoft Excel). • The County will order the quoters by the highest total number of points(most responsive) to the least number of points. 3. Provide at least five (5) years of successful experience in providing a"turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 4. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Miles Media Group, LLLP Company ure ` David Burgess April 20, 2015 PrrTo rivaisp Production of Tourism Guides Date May 28, 2015 New Business 7-c 1 of 19 EXECUTIVE SUMMARY Recommendation to approve the FY 16 Proposed Tourism Department Budget and make a finding that this action promotes tourism OBJECTIVE: Review and recommend for approval to the BCC the proposed Tourism Department budget for FY 16. CONSIDERATIONS: The Tourism Department administers the Tourist Development Council (TDC) budget and promotes the destination as a Convention & Visitors Bureau (CVB). The budget process begins in early March as a draft document to the County Manager. Guidelines this year were to continue to implement the increased revenues for destination marketing and promotion resulting from the reallocation of the Tourist Tax Ordinance. Each Tourism Department staff member was asked to look at their current year budget items and project expenditures from March to September 30, 2015 and then to budget each of the budget line items pertaining to their area of responsibility for the FY 16 budget year. Those calculations were then uploaded to the County's GovMax on-line budgeting system. The proposed department budget was then reviewed by the County Manager on May 13 and will be reviewed in a workshop by the County Commission in June 2015. Revenue from the Tourist Development Tax for the funds under the supervision of the Tourism Department is currently 16.3% above the same seven month period in FY 14. We project that by Fiscal year end (FY 15) TDT revenue will be 10% over FY 14. The increased revenue is a direct result of the reallocation of the TDT for destination marketing and a much improved economic situation both domestically and in Europe. Additionally, Research Data Services, Inc. monthly surveys of our hotel partners for their business projections indicate a strong summer and early fall of 2015. Other secondary research indicates the positive growth in visitation and spending for the coming year. Based on this data, we will request that the County Budget Office consider increasing the TDT revenue projection for FY 16 from the current 10% to 15%. There are seven funds that receive an allocation of tourist tax revenue per County Ordinance 92-60, as amended. Below is an explanation of the uses of each of those funds. The Funds listed below with an asterisk (*) are under the supervision of the Tourism Department and are the subject of this TDC budget review. Funds 195 and 185 are managed by Coastal Zone Management Department. Fund 183 is managed by Parks and Recreation and Fund 198 is managed by the County Museum Department. Both will be presented to the TDC in June, 2015. Fund 184* (Category B) for Tourism Promotion and Marketing (Includes Cat. B Grants) Fund 194* (Category B)for Tourism Department Administration Fund 196* (Category B) for Tourism Promotion Reserve Fund 193* (Category C-2)for Grants to Non-County Owned or Operated Museums Fund 198 (Category C-1)for County Owned Museums-managed Museum Department Fund 195 (Category A)for Beach & Inlet Management-managed by Coastal Zone Dept Fund 183 (Category A) for Beach Park Facilities-managed by Parks & Recreation Dept Fund 185 (Category A)for Beach & Inlet Management Staff Support May 28, 2015 New Business 7-c 2 of 19 Budget Highlights: Fund 194-Tourism Administration: Position Requests for 1.75 FTE's for Sports Marketing and Fiscal Tech support. The Sports Marketing position is currently in Parks and Recreation and will now be a full time Tourism position. The Fiscal Tech position is currently a Tourism Job Bank position and will be converted to a part time Tourism Department position. This action will increase our Personal Services line by 12.1%,but we are still at 17.2% of total Category B revenue, well within our limit of 32% for administrative costs. Total budget request in Fund 194 is 9.9%over FY 14. Fund 184-Advertising& Promotions: Destination marketing expenditures in paid advertising have increased to $5 million. Our overall operating expense request for Fund 184 is up 12.8%over FY 15. Indirect costs are up 107.7% due to increased support from Purchasing and Finance. We are adding event venue support for Parks and Recreation of$100,000 for FY 16. We have two Category"B"marketing grants for$25,000 each for Arts Naples World Festival and for the Antique Car Club of Naples/Marco Island. Fund 196-Disaster Recovery(Emergency Reserve) Fund: We are replenishing this reserve fund to its previous level of$1.5 million to cover the emergency advertising and promotion cost for up to three emergency situations. We are adding a new reserve line for future Capital Project Expenditures in the amount of$1 million. Our plan is to add$1 million each year up to $10 million for future capital project expenditures for sports and other tourism related facilities. Fund 193-Non County Owned Museum Grants: We have one grant request for $40,000 for the Holocaust Museum for FY 16. The remaining funds in Fund 193 are in reserve lines for future grant requests. The Tourism Department Budget has been prepared with assistance from the County Budget Office and was presented to and approved by the County Manager on May 13, 2014. Upon TDC recommendation of the tourism department budget, it will be incorporated into the complete County budget and presented at two public meetings in September before adoption and subsequently takes effect October 1, 2015. FISCAL IMPACT: Each fund's expenditures, reserves and transfers are balanced with the associated projected revenue. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. RECOMMENDATION: Staff requests the TDC review the proposed FY 16 Tourism Department budget for Funds 184, 194, 193 and 196 under this department's control and recommend approval to the County Commission and make a finding that this action promotes tourism. PREPARED BY: Jack Wert, Tourism Director May 28, 2015 New Business 7-c 3 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 872,896 902,900 882,300 922,800 89,500 1,012,300 12.1% Operating Expense 5,715,142 8,614,100 8,613,100 9,765,700 (45,000) 9,720,700 12.8% Indirect Cost Reimburs 101,100 94,700 94,700 116,800 - 116,800 23.3% Capital Outlay 33,173 15,000 15,000 4,000 - 4,000 (73.3%) Remittances 48,718 1,279,900 200,000 40,000 - 40,000 (96.9%) Net Operating Budget 6,771,029 10,906,600 9,805,100 10,849,300 44,500 10,893,800 (0.1%) Trans to Tax Collector 187,929 168,600 192,400 192,400 - 192,400 14.1% Trans to 113 Corn Dev Fd 58,000 - - - - - na Trans to 184 TDC Promo 95,800 414,700 811,400 552,800 - 552,800 33.3% Trans to 196 TDC Eco Disaster - - - 2,500,000 - 2,500,000 na Reserves for Contingencies - 829,500 - 109,300 - 109,300 (86.8%) Reserves for Capital - 500,000 - 1,764,200 - 1,764,200 252.8% Restricted for Unfunded Requests - 268,100 - 3,483,900 - 3,483,900 1,199.5% Reserves for Cash Flow - 273,600 - - - - (100.0%) Reserves for Attrition - (15,000) - (16,000) - (16,000) 6.7% Total Budget 7,112,758 13,346,100 10,808,900 19,435,900 44,500 19,480,400 46.0% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Appropriations by Program Actual Adopted Forecast Current Expanded Requested Change TDC Cat C-Non County Museum-Fd 50,718 1,281,300 201,400 40,700 - 40,700 (96.8%) (193) TDC Category B-Admin&Disaster 1,304,216 1,445,200 1,423,500 1,455,900 44,500 1,500,400 3.8% Recovery Transfer(194) TDC Disaster Recovery-Fund(196) 2,100 2,600 2,600 100 - 100 (96.2%) TDC Tourism Promotion-Fund(184) 5,413,995 8,177,500 8,177,600 9,352,600 - 9,352,600 14.4% Total Net Budget 6,771,029 10,906,600 9,805,100 10,849,300 44,500 10,893,800 (0.1%) Total Transfers and Reserves 341,729 2,439,500 1,003,800 8,586,600 - 8,586,600 252.0% Total Budget 7,112,758 13,346,100 10,808,900 19,435,900 44,500 19,480,400 46.0% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 9,396,439 8,371,000 9,626,700 9,162,400 44,500 9,206,900 10.0% Miscellaneous Revenues 18,226 35,000 32,000 - - - (100.0%) Interest/Misc 29,217 20,300 43,100 50,000 - 50,000 146.3% Trans frm Tax Collector 55,313 - - - - - na Trans fm 183 TDC Beach Pk - 50,000 50,000 60,000 - 60,000 20.0% Trans fm 184 TDC Promo - - - 2,500,000 - 2,500,000 na Trans fm 194 TDC Prom Fd - 411,400 808,100 540,800 - 540,800 31.5% Trans fm 195 TDC Cap Fd - 87,300 87,300 90,000 - 90,000 3.1% Trans fm 196 TDC Dis 95,800 3,300 3,300 12,000 - 12,000 263.6% Carry Forward 4,968,200 4,784,500 7,642,100 7,483,700 - 7,483,700 56.4% Less 5%Required By Law - (416,700) - (463,000) - (463,000) 11.1% Total Funding 14,563,195 13,346,100 18,292,600 19,435,900 44,500 19,480,400 46.0% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Position Summary Actual Adopted Forecast Current Expanded Requested Change TDC Category B-Admin&Disaster 10.00 10.00 10.00 10.00 1.75 11.75 17.5% Recovery Transfer(194) Total FTE 10.00 10.00 10.00 10.00 1.75 11.75 17.5% Fiscal Year 2016 1 Office of the County Manager May 28, 2015 New Business 7-c 4 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Cat C - Non County Museum - Fd (193) Mission Statement To provide funding for Non-County Museums. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost Grant Distributions to Non-County Museums - 40,000 40,000 - To allocate tourist tax revenues to Non-County Museums consistent with the Tourist Development Plan based on applications received. Reserves,Transfers&Misc.Overhead - 1,593,900 1,593,900 - Current Level of Service Budget - 1,633,900 1,633,900 - FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Indirect Cost Reimburs 2,000 1,400 1,400 700 - 700 (50.0%) Remittances 48,718 1,279,900 200,000 40,000 - 40,000 (96.9%) Net Operating Budget 50,718 1,281,300 201,400 40,700 - 40,700 (96.8%) Trans to Tax Collector 9,117 8,600 9,300 9,300 - 9,300 8.1% Restricted for Unfunded Requests - - - 1,583,900 - 1,583,900 na Total Budget 59,835 1,289,900 210,700 1,633,900 - 1,633,900 26.7% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 455,842 406,100 467,000 446,700 - 446,700 10.0% Interest/Misc 3,477 4,000 5,400 6,000 - 6,000 50.0% Trans frm Tax Collector 3,378 - - - - - na Carry Forward 542,800 900,300 942,200 1,203,900 - 1,203,900 33.7% Less 5%Required By Law - (20,500) - (22,700) - (22,700) 10.7% Total Funding 1,005,497 1,289,900 1,414,600 1,633,900 - 1,633,900 26.7% Notes: During FY 05,the administration of Museum Category"C"funding was amended to provide for direct deposit of TDC County Museum proceeds into Fund(198)in lieu of the previous method that deposited all Museum Category TDC proceeds into this fund, Fund(193), and transferred a portion out to County Museums Fund (198). Non-County Owned Museum TDC revenues represent 2.28%of the tourist tax collected. Forecast FY 2015: TDC revenue is estimated to be 15%greater than budgeted. The remittance forecast reflects staffs estimate of awards that will be granted in FY15. Current FY 2016: Non-County Museum TDC revenue is budgeted at$446,700, up 10%from the FY 15 budgeted level. Anticipated grant awards include the SW Florida Holocaust Museum, Inc. for$40,000. The balance of undistributed funds are placed in reserves. Fiscal Year 2016 2 Office of the County Manager May 28, 2015 New Business 7-c 5 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B -Admin & Disaster Recovery Transfer(194) Mission Statement To promote year-round distinctive,world-class vacation and group meeting experiences, resulting in positive economic growth and stability for Collier County. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost TDC Management,Marketing&Promotion 10.00 1,455,900 1,455,900 - To provide tourist development management over TDC marketing and promotional programs, sales, and public relations. Reserves&Transfers - 570,300 570,300 - Current Level of Service Budget 10.00 2,026,200 2,026,200 - FY 2016 FY 2016 FY 2016 FY 2016 Program Enhancements Total FTE Budget Revenues Net Cost Events,Sales,&Marketing Coordinator(1 FTE) 1.00 21,400 21,400 - Tourism currently jointly funds a Parks and Recreation FTE for an Events, Sales&Marketing Coordinator.We are requesting to fully support that FTE as a full time Tourism Department FTE beginning in FY 16. Parks and Recreation wishes to maintain their current FTE for their use in the future.The net budget effect is to add $21,400 to the Tourism Budget for the additional 50%of that new FTE we were not previously funding. Fiscal Technician(0.75 FTE) 0.75 23,100 23,100 - Tourism currently has a 30 hour per week job bank position for a Fiscal Technician.We are requesting to convert that position to a permanent part time 0.75 FTE in Tourism for a Fiscal Tech to handle the greatly increased work load to process our invoices, PO's, SAP and Dolphin transactions.The net effect is to add$23,100 to the Tourism FY 16 budget representing the difference between the current job bank position cost and the new FTE cost. Expanded Services Budget 1.75 44,500 44,500 - Total Requested Budget 11.75 2,070,700 2,070,700 - FY 2014 FY 2015 FY 2015 FY 2016 Program Performance Measures Actual Budget Forecast Budget TDC Promotion Administration expenses less than or equal to 32%of Cat B 15.23 18.14 16.50 17.20 Revenue Fiscal Year 2016 3 Office of the County Manager May 28, 2015 New Business 7-c 6 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B -Admin & Disaster Recovery Transfer(194) FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 872,896 902,900 882,300 922,800 89,500 1,012,300 12.1% Operating Expense 340,848 466,300 465,200 474,800 (45,000) 429,800 (7.8%) Indirect Cost Reimburs 57,300 61,000 61,000 54,300 - 54,300 (11.0%) Capital Outlay 33,173 15,000 15,000 4,000 - 4,000 (73.3%) Net Operating Budget 1,304,216 1,445,200 1,423,500 1,455,900 44,500 1,500,400 3.8% Trans to Tax Collector 44,467 42,000 45,500 45,500 - 45,500 8.3% Trans to 113 Com Dev Fd 58,000 - - na Trans to 184 TDC Promo - 411,400 808,100 540,800 - 540,800 31.5% Reserves for Attrition - (15,000) - (16,000) - (16,000) 6.7% Total Budget 1,406,683 1,883,600 2,277,100 2,026,200 44,500 2,070,700 9.9% Total FTE 10.00 10.00 10.00 10.00 1.75 11.75 17.5% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 2,223,332 1,980,700 2,277,800 2,133,200 44,500 2,177,700 9.9% Miscellaneous Revenues 8 - - - - - na Interest/Misc 3,472 2,000 4,400 2,000 - 2,000 0.0% Trans frm Tax Collector 16,478 - - - - - na Carry Forward (4,500) - (5,100) - - - na Less 5%Required By Law - (99,100) - (109,000) - (109,000) 10.0% Total Funding 2,238,789 1,883,600 2,277,100 2,026,200 44,500 2,070,700 9.9% Notes: The Board of County Commissioners authorized collection of an additional one(1)percent tourist tax-fourth penny-on July 26, 2005. Proceeds from this fourth penny are devoted exclusively to tourism marketing and promotion. Pursuant to terms contained within ordinance 2005-43, collections began on October 1, 2005. This ordinance provided that the existing 23.236%of the first two(2) percent collected will be allocated to Fund(194) providing for TDC administrative and overhead expenses; replenishing the Disaster Recovery Fund(196); and providing supplemental dollars to Beach Renourishment/Pass Maintenance(Fund 195)and Beach Park Facility(Fund 183)initiatives. With passage of Ordinance 2011-02 on January 25, 2011,the distribution requirements changed with all year ending proceeds within Fund 194 swept to Disaster Recovery Fund(196)in an amount sufficient to achieve a$1,000,000 cash balance.Thereafter, Marketing and Promotion Fund(184)will receive all remaining swept dollars. On April 23, 2013 the Board authorized amendments to the Ordinance that increased the overall distribution of Tourist Taxes to Category B from 36.7%to 46.7%of total TDT collections, decreased County Museum operations distribution from 11%to 9.6%, decreased Category A(Beach Park Facilities portion only)from 50%to 41.2%of total collections and reduced the required Disaster Recovery fund balance from$1,000,000 to$500,000. The change to Disaster Recovery administration also included making the General Fund responsible for maintaining the required fund balance. These changes were reflected in the various TDC funded FY 14 budgets. On February 26, 2013 the Board authorized the addition of three positions in the areas of direct sales, sports marketing, and digital and social media marketing bringing the authorized number of positions to ten. Forecast FY 2015: Forecast personal services, operating expenses and capital expenditures are in line with budget. At the end of the year any residual funds remaining in Fund(194)are transferred to Tourism Promotion Fund(184). Based on the FY 15 forecast budget activity the transfer to Fund(184)is expected to be$808,100. Total FY 15 TDC revenue distributed to Fund(194)is forecast to be$2,177,700 representing a 15%increase from the adopted budget. Fiscal Year 2016 4 Office of the County Manager May 28, 2015 New Business 7-c 7 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B -Admin & Disaster Recovery Transfer(194) Current FY 2016: The personal service and operating expense budgets meet budget guidance. A$45,000 interdepartmental payment for service to the Parks& Recreation Department is included in the current services budget. This budget will be eliminated if the expanded marketing position is approved. $4,000 is included in the budget for video production equipment. Total tourism promotion administrative costs, net of non-applicable transfers,total$1,500,400. Pursuant to Ordinance 2005-43 as amended, tourism promotion administrative costs shall not exceed 32%of the total amount collected each fiscal year from Category "B"uses and shall be financed solely out of Fund (194). FY 16 budgeted tourism promotion administration costs represent 17.12%of budgeted Category"B"collections($8,761,200). Remaining funds programmed to be swept at year-end into Marketing and Promotion Fund(184)total$540,800. Revenues: Within Category B(Promotion)the Fund(194)distribution is$2,177,700 and the distribution to Tourism Promotion Fund(184)is $6,582,500. Revenues distributed to Tourism Administration Fund (194)represent 11.6%of total tourist taxes collected. Revenues distributed to Tourism Promotion Fund (184)represent 35.1%of total tourist taxes collected. Total FY 16 TDC tax collections are budgeted at$18,753,600 or 10%greater than the FY 15 budget. Fiscal Year 2016 5 Office of the County Manager May 28, 2015 New Business 7-c 8 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Disaster Recovery - Fund (196) Mission Statement To provide funding for emergency promotional campaigns or other efforts designed to assist economic recovery of the tourism industry in the event of natural or economic disaster. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost Post Disaster Stimulus Reserves&Transfers - 1,512,100 1,512,100 - Funds maintained in reserve for stimulus advertising to be used in wake of a disaster. Reserve for Capital Projects that Promote Tourism - 1,764,200 1,764,200 - Promotion funding reserved for investment in brick and mortar projects that promote tourism. Current Level of Service Budget - 3,276,300 3,276,300 - FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Indirect Cost Reimburs 2,100 2,600 2,600 100 - 100 (96.2%) Net Operating Budget 2,100 2,600 2,600 100 - 100 (96.2%) Trans to 184 TDC Promo 95,800 3,300 3,300 12,000 - 12,000 263.6% Reserves for Capital - 500,000 - 1,764,200 - 1,764,200 252.8% Restricted for Unfunded Requests - 268,100 - 1,500,000 - 1,500,000 459.5% Total Budget 97,900 774,000 5,900 3,276,300 - 3,276,300 323.3% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change Interest/Misc 4,247 3,300 3,300 12,000 - 12,000 263.6% Trans fm 184 TDC Promo - - - 2,500,000 - 2,500,000 na Carry Forward 865,500 770,900 767,600 765,000 - 765,000 (0.8%) Less 5%Required By Law - (200) - (700) - (700) 250.0% Total Funding 869,747 774,000 770,900 3,276,300 - 3,276,300 323.3% Notes: Reserves within this fund are available to provide funding for emergency promotional campaigns or other efforts to promptly respond to any disaster-natural or economic-which adversely impact tourism in Collier County. Pursuant to Ordinance 2005-43,Tourism Disaster Recovery Fund (196)received$500,000 per year as a transfer from Tourism Administration and Overhead Fund(194) beginning in FY 06 and this transfer amount(or some lesser amount)continued for three(3)years until reserves in Fund(196) reached$1,500,000. Reserves reached $1,500,000 at fiscal year ending 2008.With passage of Ordinance 2011-02, the required fund balance ceiling within the disaster recovery fund was dropped to$1,000,000. Consistent with Ordinance changes approved on April 23, 2013, the required balance in the Disaster Recovery Fund(196)was reduced to$500,000 with the County General Fund(001) becoming responsible for maintaining the balance in the future. Expenditure History: In March 2005, the Board of County Commissioners approved-based on an emergency designation-the expenditure of up to an additional$500,000 for use in promoting Collier County as a tourist destination in the wake of four(4) hurricanes during the 2004. Similarly,the BCC during FY 09 approved an emergency advertising stimulus package responding to the economic recession and its negative effects upon tourism travel and leisure spending.The use of emergency advertising dollars totaling$1,066,000 continued in FY 10 under Board authorization recognizing the global economic slowdown. In FY 11, $500,000 of emergency reserves was once again dedicated to marketing the destination in anticipation of building tourism visitation in the wake of a stagnate economy. These funds were designated to promote the Group Meeting Market. Fiscal Year 2016 6 Office of the County Manager May 28, 2015 New Business 7-c 9 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Disaster Recovery - Fund (196) Historically high Tourist Tax collections permit returning the post disaster stimulus reserve to the intended level of$1,500,000. Additionally, a new reserve has been established to assist in funding future capital projects that promote tourism. Funding is sourced from Tourism Promotion Fund(184)in FY 16 and is planned to continue for the future capital projects line in future fiscal years. In accordance with the way this fund is being used it is proposed that the Fund's name be changed to Tourism Promotion Reserve Fund (196). Forecast FY 2015: Forecast expenditures are consistent with the adopted budget. Current FY 2016: FY 15 fund balance carried forward into FY 15 was$767,600. The historically high Tourist Tax revenues the past three years has provided an opportunity to enhance the Tourism Promotion Reserve Fund(196).The reserve for destination advertising has been replenished to the intended level of$1,500,000 which should cover three emergency situations in a Fiscal Year.A new reserve has been established to assist in funding future capital projects that promote tourism in the amount of$1,764,200.This funding will come from the Tourism Promotion Fund(184)in FY 16 and is planned to continue for the future capital projects line in future fiscal years. Fiscal Year 2016 7 Office of the County Manager May 28, 2015 New Business 7-c 10 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Tourism Promotion - Fund (184) Mission Statement To promote year-round distinctive,world-class vacation and group meeting experiences, resulting in positive economic growth and stability for Collier County. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost Contracted Private Sector Marketing Services - 2,231,800 2,231,800 - Sports Event Venue Support - 100,000 100,000 - Provide reimbursement for incremental operating, maintenance and other costs associated with sports tournaments and training events that promote tourism to Collier County. Direct Sales(Show Registration&Travel) - 504,100 504,100 - Group Meeting Support - 655,000 655,000 - Destination Marketing,Promotion &Sponsorships - 5,771,400 5,771,400 - Insurance&Indirect Costs - 90,300 90,300 - Reserves&Transfers - 2,746,900 2,746,900 - Sports Venue Support Future Reserve - 400,000 400,000 - A reserve has been established to support sports venue costs associated with tournaments and training events that promote tourism to Collier County. Current Level of Service Budget - 12,499,500 12,499,500 - FY 2014 FY 2015 FY 2015 FY 2016 Program Performance Measures Actual Budget Forecast Budget Economic Impact-%Increase 12.40 12.00 12.00 12.00 Hotel Room Nights 2,480,800 2,475,000 2,580,000 2,650,000 FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Operating Expense 5,374,295 8,147,800 8,147,900 9,290,900 - 9,290,900 14.0% Indirect Cost Reimburs 39,700 29,700 29,700 61,700 - 61,700 107.7% Net Operating Budget 5,413,995 8,177,500 8,177,600 9,352,600 - 9,352,600 14.4% Trans to Tax Collector 134,345 118,000 137,600 137,600 - 137,600 16.6% Trans to 196 TDC Eco Disaster - - - 2,500,000 - 2,500,000 na Reserves for Contingencies - 829,500 - 109,300 - 109,300 (86.8%) Restricted for Unfunded Requests - - - 400,000 - 400,000 na Reserves for Cash Flow - 273,600 - - - (100.0%) Total Budget 5,548,340 9,398,600 8,315,200 12,499,500 - 12,499,500 33.0% Fiscal Year 2016 8 Office of the County Manager May 28, 2015 New Business 7-c 11 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Tourism Promotion - Fund (184) FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 6,717,264 5,984,200 6,881,900 6,582,500 6,582,500 10.0% Miscellaneous Revenues 18,218 35,000 32,000 - - - (100.0%) Interest/Misc 18,021 11,000 30,000 30,000 - 30,000 172.7% Trans frm Tax Collector 35,457 - - - - - na Trans fm 183 TDC Beach Pk - 50,000 50,000 60,000 - 60,000 20.0% Trans fm 194 TDC Prom Fd - 411,400 808,100 540,800 - 540,800 31.5% Trans fm 195 TDC Cap Fd - 87,300 87,300 90,000 - 90,000 3.1% Trans fm 196 TDC Dis 95,800 3,300 3,300 12,000 - 12,000 263.6% Carry Forward 3,564,400 3,113,300 5,937,400 5,514,800 - 5,514,800 77.1% Less 5%Required By Law - (296,900) - (330,600) - (330,600) 11.4% Total Funding 10,449,161 9,398,600 13,830,000 12,499,500 - 12,499,500 33.0% Notes: The Board of County Commissioners authorized collection of an additional one percent tourist tax-fourth penny-on July 26, 2005. Proceeds from this fourth penny are devoted exclusively to marketing and promotion. Pursuant to terms contained within Ordinance 2005-43, collections began on October 1, 2005. Further regulation on the distribution of swept proceeds from Administrative and Overhead Fund(194)into TDC Tourism Promotion Fund(184)is contained within Ordinance 2011-02. On April 23, 2013, the Board authorized amendments to the Ordinance that, among other things, increased the overall distribution of tourist taxes to Promotion Category B from 36.7%to 46.7%. This change went into effect in June 2013. Forecast FY 2015: Tourist Development Taxes distributed to Fund(184)are forecast to be 15%greater than the FY 15 adopted budget. Noteworthy operating expenses include paid advertising, professional advertising, promotion fees and other contract support services and marketing/promotion related travel. The anticipated sweep of residual fund balance from the TDC Administrative and Overhead Fund(194) is somewhat greater than budgeted reflecting TDC tax receipts above budgeted levels. Current FY 2016: Tourist Tax collection revenues for Fund(184)for destination and marketing efforts for FY 16 are$6,582,500 representing a 10% increase over the adopted FY 15 revenue budget.This increase is reflective of the large increase in the number of visitors and their higher spending levels to our community.The advertising and marketing plan to reflect the highly competitive travel marketplace will call for increased destination marketing in FY 16. Those additional expenditures will be split between advertising and promotion, a contribution to Fund 196 for future disaster recovery advertising and a reserve for future tourism related capital projects. Destination advertising, production and service fees total$5,771,400; contracted services for website, fulfillment, research and search engine optimization total $2,231,800. Category"B" Marketing Grants are budgeted at$50,000 reflecting applications from Arts Naples, Inc. and Naples Marco Antique Auto Club, Inc. Group Meeting support is budgeted for$355,000 for FY 16 and a contingency budget of $250,000 for FY 17 requests because group meetings are bid on and booked several years out. The Tourism Division Sports Marketing function has established a new cost center for assistance to the Parks&Recreation to cover the incremental costs associated with sports tournaments and training events that promote tourism to Collier County. In FY 16 the amount in this new cost center is up to$100,000(specialized turf maintenance equipment$50,000;tournament field paint,fertilizer, herbicides$20,000; staff salary supplement for weekend work$20,000; sports specific goals,fences$10,000).A contingency cost center has also been established for similar costs over next four years of up to$400,000 for expenses that promote tourism to Collier County. The historically high Tourist Tax revenues the past three years has provided an opportunity to enhance the Tourism Promotion Reserve Fund (196). A transfer of$2,500,000 to Fund(196)allows the reserve for destination advertising to be re-established to the intended level of$1,500,000. Additionally, a new reserve in Fund (196)has been established to assist in funding future capital projects that promote tourism in the amount of$1,764,200.This funding will come from Tourism Promotion Fund(184)Category B monies and is planned to continue for the future capital projects line in future fiscal years. Fiscal Year 2016 9 Office of the County Manager May 28, 2015 New Business 7-c 12 of 19 Collier County Government Fiscal Year 2016 Requested Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Tourism Promotion - Fund (184) Revenues: Within Category"B", Promotion. the Fund (194)distribution is$2,177,700 and the distribution to Tourism Promotion Fund(184)is $6,582,500. Revenues distributed to Tourism Administration Fund (194)represent 11.6%of total tourist taxes collected. Revenues distributed to Tourism Promotion Fund(184)represent 35.1%of total tourist taxes collected. Total FY 16 TDC tax collections are estimated to be$18,753,600 or 10%greater than the FY 15 budget. Fiscal Year 2016 10 Office of the County Manager May 28, 2015 New Business 7-c 13 of 19 Expenditure Line Item Budget Report grouped by Account Major,Business Unit Collier County Government Fiscal Year 2016 Account FY 2014 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 50 Personal Services 0704 Tourist Development Council(TDC)Division 101540-194 Tdc Advertisements&Promotions Cat B 512100 Regular Salaries 617,780 607,237 607,237 694,073 0 0 0 0 512500 Auto Use Benefit 3,427 3,000 3,000 0 0 0 0 0 512600 Er 457 Deferred Comp 3,000 3,500 3,500 3,500 0 0 0 0 513100 Other Salaries And Wages 0 16,000 16,000 1 0 0 0 0 515000 Vacation Sell Back 0 4,690 4,690 7,232 0 0 0 0 518100 Termination Pay 3,494 0 0 0 0 0 0 0 519100 Reserve For Salary Adjustment 0 14,548 14,548 11,014 0 0 0 0 521100 Social Security Matching 45,233 48,193 48,193 54,233 0 0 0 0 522100 Retirement Regular 58,155 62,812 62,812 71,073 0 0 0 0 523150 Heath Insurance 131,000 131,000 131,000 157,200 0 0 0 0 523152 Dental Insurance 4,900 4,900 4,900 5,880 0 0 0 0 523153 Short Term Disability Ins 900 900 900 1,080 0 0 0 0 523154 Long Term Disability Ins 1,900 1,900 1,900 2,280 0 0 0 0 523160 Life Insurance Short-Long 1,629 2,320 2,320 2,634 0 0 0 0 Term 524100 Workers Compensation Regular 1,700 1,900 1,900 2,100 0 0 0 0 528200 Allowance Vehicle -222 0 0 0 0 0 0 0 101540-194 Tdc Advertisements& 872,896 902,900 902,900 1,012,300 0 0 0 0 0704 Tourist Development Council 872,896 902,900 902,900 1,012,300 0 0 0 0 50 Personal 872.896 902.900 902.900 1.012.300 0 0 0 0 60 Operating Expense 0704 Tourist Development Council(TDC)Division 101540-194 Tdc Advertisements&Promotions Cat B 631820 Clerk Of Board Secretarial 2,498 3,600 3,600 3,800 0 0 0 0 Services 634207 IT Capital Allocation 1,000 2,000 2,000 4,900 0 0 0 0 634210 Info Tech Automation Allocation 24,500 32,600 32,600 29,900 0 0 0 0 634970 Indirect Cost Reimbursement 57,300 61,000 61,000 54,300 0 0 0 0 634980 Interdept Payment For Sery 0 45,000 45,000 1 0 0 0 0 634999 Other Contractual Services 184,952 168,500 175,255 177,699 0 0 0 0 639964 Storage Contractor 380 700 700 800 0 0 0 0 640200 Mileage Reimbursement 4,640 8,400 8,400 9,000 0 0 0 0 Rem flay' 640300 Out Of County Travel Prof 21,821 25,000 25,000 25,000 0 0 0 0 640310 Out Of County Travel Reg 386 0 0 0 0 0 0 0 Rosiness 640410 Motor Pool Rental Charge 0 200 200 200 0 0 0 0 641230 Telephone Access Charges 2,175 2,800 2,800 2,800 0 0 0 0 641700 Cellular Telephone 10,844 13,500 13,500 4,800 0 0 0 0 641900 Telephone Sys Support 1,748 2,300 2,300 2,300 0 0 0 0 Alienation 641950 Postage Freight And Ups 6,181 11,400 11,400 14,400 0 0 0 0 643100 Electricity 889 9,000 9,000 6,400 0 0 0 0 644100 Rent Buildings 8,400 70,800 70,800 58,400 0 0 0 0 644650 Lease Purchase Equipment 3,618 0 0 0 0 0 0 0 645100 Insurance General 5,300 5,800 5,800 6,300 0 0 0 0 645260 Auto Insurance 600 500 500 600 0 0 0 0 646210 Custodial Sery Outside Vendors 0 3,600 3,600 0 0 0 0 0 646430 Fleet Maint Isf Labor And 504 800 800 100 0 0 0 0 r)Verheart 646440 Fleet Maint ISF Parts and 164 700 700 0 0 0 0 0 646445 Fleet Non Maint ISF Parts and 3,079 3,700 3,700 3,400 0 0 0 0 S■hlet 648170 Marketing And Promotional 14,704 10,000 10,000 14,000 0 0 0 0 GovMax V5 1 5/20/2015 2:07:15PM-ET May 28, 2015 New Business 7-c 14 of 19 Expenditure Line Item Budget Report grouped by Account Major,Business Unit Collier County Government Fiscal Year 2016 Account FY 2014 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 60 Operating Expense 0704 Tourist Development Council(TDC)Division 101540-194 Tdc Advertisements&Promotions Cat B 649000 Sales Tax Expense 2 0 0 0 0 0 0 0 649100 Legal Advertising 275 500 500 500 0 0 0 0 651110 Office Supplies General 5,445 10,400 10,400 10,400 0 0 0 0 651210 Copying Charges 0 0 0 4,000 0 0 0 0 651930 Minor Office Furniture 0 5,000 5,000 10,000 0 0 0 0 651950 Minor Data Processing 1,029 0 0 0 0 0 0 0 Fooinment 652490 Fuel and Lubricants ISF Billings 2,734 3,300 3,300 2,900 0 0 0 0 652920 Computer Software 440 0 0 10,000 0 0 0 0 652990 Other Operating Supplies 30 0 0 0 0 0 0 0 654110 Books Publ&Subscriptions 1,627 3,600 3,600 3,700 0 0 0 0 654210 Dues And Memberships 30,883 22,600 22,600 23,500 0 0 0 0 101540-194 Tdc Advertisements& 398,148 527,300 534,055 484,100 0 0 0 0 101541-193 Tdc Special Events Category C 634970 Indirect Cost Reimbursement 2,000 1,400 1,400 700 0 0 0 0 101541-193 Tdc Special Events 2,000 1,400 1,400 700 0 0 0 0 101542-196 Tdc Adv And Prom B Disaster 634970 Indirect Cost Reimbursement 2,100 2,600 2,600 100 0 0 0 0 101542-196 Tdc Adv And Prom B 2,100 2,600 2,600 100 0 0 0 0 101543-184 Tdc Tourism Promotion(additional 1%) 634211 IT Billing Hours Allocation 0 300 300 300 0 0 0 0 634970 Indirect Cost Reimbursement 39,700 29,700 29,700 61,700 0 0 0 0 634980 Interdept Payment For Sery 0 0 0 100,000 0 0 0 0 634999 Other Contractual Services 1,227,593 2,264,100 2,402,458 2,226,500 0 0 0 0 640200 Mileage Reimbursement 49 0 0 0 0 0 0 0 Rani der 640300 Out Of County Travel Prof 107,214 294,400 294,400 210,100 0 0 0 0 641950 Postage Freight And Ups -373 0 0 0 0 0 0 0 642100 Bank Fees 49 0 0 0 0 0 0 0 645100 Insurance General 16,300 26,500 26,500 28,600 0 0 0 0 647110 Printing Binding Outside 0 1,400 1,400 5,300 0 0 0 0 Vendors 648170 Marketing And Promotional 3,837,417 5,225,100 5,385,833 6,381,100 0 0 0 0 648174 Registration Fees 184,904 336,000 336,000 339,000 0 0 0 0 649000 Sales Tax Expense 37 0 0 0 0 0 0 0 651110 Office Supplies General 120 0 0 0 0 0 0 0 652920 Computer Software 20 0 0 0 0 0 0 0 654210 Dues And Memberships 965 0 0 0 0 0 0 0 101543-184 Tdc Tourism Promotion 5,413,995 8,177,500 8,476,590 9,352,600 0 0 0 0 0704 Tourist Development Council 5,816,242 8,708,800 9,014,645 9,837,500 0 0 0 0 60 Operating Expense 5.816.242 8.708.800 9.014.645 9.837.500 0 0 0 0 70 Capital Outlay 0704 Tourist Development Council(TDC)Division 1 101540-194 Tdc Advertisements&Promotions Cat B 764110 Autos And Trucks 24,910 0 0 0 0 0 0 0 764900 Data Processing Equipment 8,263 7,500 7,500 4,000 0 0 0 0 764990 Other Machinery And 0 7,500 7,500 0 0 0 0 0 101540-194 Tdc Advertisements& 33,173 15,000 15,000 4,000 0 0 0 0 0704 Tourist Development Council 33,173 15,000 15,000 4,000 0 0 0 0 GovMax V5 2 5/20/2015 2:07:15PM-ET May 28, 2015 New Business 7-c 15 of 19 Expenditure Line Item Budget Report grouped by Account Major,Business Unit Collier County Government Fiscal Year 2016 Account FY 2014 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 70 Capital 33.173 15.000 15.000 4.000 0 0 0 0 80 Grants and Aids 0704 Tourist Development Council(TDC)Division 101541-193 Tdc Special Events Category C 882100 Remittances Private 48,718 1,279,900 1,279,900 40,000 0 0 0 0 nrnani,atinns 101541-193 Tdc Special Events 48,718 1,279,900 1,279,900 40,000 0 0 0 0 0704 Tourist Development Council 48,718 1,279,900 1,279,900 40,000 0 0 0 0 80 Grants and 48.718 1.279.900 1.279.900 40.000 0 0 0 0 91 Transfers Out 0704 Tourist Development Council(TDC)Division 929010-184 Transfer 911960 Transfer To 196 Tdc Eco 0 0 0 2,500,000 0 0 0 0 nicaeter 929010-184 Transfer 0 0 0 2,500,000 0 0 0 0 929010-194 Transfer 911130 Transfer To 113 Community 58,000 0 0 0 0 0 0 0 neVPi 911840 Transfer To 184 Tdc Promo 0 411,400 411,400 540,800 0 0 0 0 929010-194 Transfer 58,000 411,400 411,400 540,800 0 0 0 0 929010-196 Transfer 911840 Transfer To 184 Tdc Promo 95,800 3,300 3,300 12,000 0 0 0 0 929010-196 Transfer 95,800 3,300 3,300 12,000 0 0 0 0 0704 Tourist Development Council 153,800 414,700 414,700 3,052,800 0 0 0 0 91 Transfers Out 153.800 414.700 414.700 3.052.800 0 0 0 0 93 Transfers to Constitutional Officers I 0704 Tourist Development Council(TDC)Division 959010-184 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 134,345 118,000 118,000 137,600 0 0 0 0 959010-184 Transfers-Elected Officers 134,345 118,000 118,000 137,600 0 0 0 0 959010-193 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 9,117 8,600 8,600 9,300 0 0 0 0 959010-193 Transfers-Elected Officers 9,117 8,600 8,600 9,300 0 0 0 0 959010-194 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 44,467 42,000 42,000 45,500 0 0 0 0 959010-194 Transfers-Elected Officers 44,467 42,000 42,000 45,500 0 0 0 0 0704 Tourist Development Council 187,929 168,600 168,600 192,400 0 0 0 0 93 Transfers to Constitutional Officers 187.929 168.600 168.600 192.400 0 0 0 0 99 Reserves 0704 Tourist Development Council(TDC)Division 919010-184 Reserves 991000 Reserve For Contingencies 0 829,500 829,500 109,300 0 0 0 0 991300 Restricted For Unfunded 0 0 0 400,000 0 0 0 0 Real,PFtp 998000 Reserve For Cash Balance(Ch 0 273,600 273,600 0 0 0 0 0 19c1 n1 F s GovMax V5 3 5/20/2015 2:07:15PM-ET May 28, 2015 New Business 7-c 16 of 19 Expenditure Line Item Budget Report grouped by Account Major,Business Unit Collier County Government Fiscal Year 2016 Account FY 2014 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 99 Reserves I 0704 Tourist Development Council(TDC)Division 919010-184 Reserves 0 1,103,100 1,103,100 509,300 0 0 0 0 919010-193 Reserves 991300 Restricted For Unfunded 0 0 0 1,583,900 0 0 0 0 Rpm tests 919010-193 Reserves 0 0 0 1,583,900 0 0 0 0 919010-194 Reserves 992100 Reserve For Attrition-Salary 0 -15,000 -15,000 -16,000 0 0 0 0 Savinns 919010-194 Reserves 0 -15,000 -15,000 -16,000 0 0 0 0 919010-196 Reserves 991300 Restricted For Unfunded 0 268,100 268,100 1,500,000 0 0 0 0 Reny rests 993000 Reserve For Capital Outlay 0 500,000 500,000 1,764,200 0 0 0 0 919010-196 Reserves 0 768,100 768,100 3,264,200 0 0 0 0 0704 Tourist Development Council 0 1,856,200 1,856,200 5,341,400 0 0 0 0 99 Reserves 0 1.856.200 1.856.200 5.341.400 0 0 0 0 Report Total ,112,758 ,348,100 13,8.1,945 19,480, r. 0 0 0 0 GovMax V5 4 5/20/2015 2:07:15PM-ET May 28, 2015 New Business 7-c 17 of 19 JL Code Expenditure Detail Item Budget grouped by Fund,Fund Center Collier County Government Fiscal Year 2016 Service FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion 101543-184 Tdc Tourism Promotion(additional 1%) 070404-10 Contracted Private Sector Marketing Services 101543-184 634999 Other Contractual Services Constant Contact 1 4,000 0 0 0 0 Dia Monde-Germany Representation 1 200,000 0 0 0 0 Latin America Representation 1 55,000 0 0 0 0 Lou Hammond&Associates-Public Relations Agency 1 198,000 0 0 0 0 Media Database,Monitoring&Evaluation 1 46,000 0 0 0 0 Miles Media Group-Visitor Guide Production 1 50,000 0 0 0 0 Miles Media Group-Website(Tourism,Film,Sports, 1 200,000 0 0 0 0 Blueway) Ommac-UK Representation 1 200,000 0 0 0 0 Paradise Advertising Agency Fee 1 500,000 0 0 0 0 Phase V 1 150,000 0 0 0 0 Research Data Services,Inc. 1 126,000 0 0 0 0 Sales&Marketing Technologies-Search Engines 1 75,000 0 0 0 0 Smith Travel Research 1 7,500 0 0 0 0 Sports Facility Needs Study 1 75,000 0 0 0 0 TDC Category B Marketing Grants 1 125,000 0 0 0 0 TDC Category B Sports Marketing Grants 1 100,000 0 0 0 0 United Arts Council Events Brochure 1 25,000 0 0 0 0 Video,Audio,Still Production 1 90,000 0 0 0 0 101543-184 634999 Other Contractual Services 2,226,500 0 0 0 0 101543-184 647110 Printing Binding Outside Vendors Outside Printing(Historical Guide,etc.) 1 4,100 0 0 0 0 Printing-PR(Invitations,Press Releases,PR Kits) 1 200 0 0 0 0 Printing-Sales/Marketing(Invitations,Flyers,Rack Cards) 1 1,000 0 0 0 0 101543-184 647110 Printing Binding Outside Vendors 5,300 0 0 0 0 070404-10 Contracted Private Sector Marketing Services 2,231,800 0 0 0 0 070404-15 Sports Event Venue Support 101543-184 634980 Interdept Payment For Sery Sports Event Venue Support 1 100,000 0 0 0 0 070404-15 Sports Event Venue Support 100,000 0 0 0 0 070404-20 Direct Sales(Show Registration&Travel) 101543-184 640300 Out Of County Travel Prof Devel Film Office Travel Professional Travel Expenses 1 20,100 0 0 0 0 Leisure Sales Travel Professional Expenses 1 35,000 0 0 0 0 PR Travel Expenses 1 35,000 0 0 0 0 Sports Marketing Travel Expenses 1 25,000 0 0 0 0 Travel for Director-Trade Shows,Other Out of Market Travel 1 50,000 0 0 0 0 101543-184 640300 Out Of County Travel Prof Devel 165,100 0 0 0 0 101543-184 648174 Registration Fees PR Registrations 1 30,000 0 0 0 0 Registration for Brazil Tradeshows 1 25,000 0 0 0 0 Registration for Europe Shows 1 30,000 0 0 0 0 Registration for Intl Trade Shows 1 50,000 0 0 0 0 Registration for Sports 1 30,000 0 0 0 0 Registration for Trade Shows-Sales Dept. 1 140,000 0 0 0 0 Registration for UK Trade Shows 1 20,000 0 0 0 0 Registrations for Film Office 1 14,000 0 0 0 0 101543-184 648174 Registration Fees 339,000 0 0 0 0 070404-20 Direct Sales(Show Registration&Travel) 504,100 0 0 0 0 070404-30 Group Meeting Support 101543-184 640300 Out Of County Travel Prof Devel Group Sales Travel Professional Travel Expenses 1 45,000 0 0 0 0 GovMax V5 1 5/20/2015 1:51:26PM-ET May 28, 2015 New Business 7-c 18 of 19 JL Code Expenditure Detail Item Budget grouped by Fund,Fund Center Collier County Government Fiscal Year 2016 Service FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion 101543-184 Tdc Tourism Promotion(additional 1%) 070404-30 Group Meeting Support 101543-184 648170 Marketing And Promotional Allocated to Group Meeting Support 070404-30 1 250,000 0 0 0 0 Group Meeting Contingency FY17 1 250,000 0 0 0 0 Sales Dept.Sponsorships of Meetings/Events-Out of Market 1 110,000 0 0 0 0 101543-184 648170 Marketing And Promotional 610,000 0 0 0 0 070404-30 Group Meeting Support 655,000 0 0 0 0 070404-40 Destination Marketinq,Promotion&Sponsorships 101543-184 634211 IT Billing Hours Allocation 75.97 of Dedicated GB Used 1 300 0 0 0 0 101543-184 648170 Marketing And Promotional Air Service Marketing 1 250,000 0 0 0 0 Brochure Distribution(Domestic/Int'l Trade Shows) 1 8,000 0 0 0 0 Coop European Promotions 1 75,000 0 0 0 0 Coop UK Promotions 1 75,000 0 0 0 0 Film Commission Ads 1 1,500 0 0 0 0 Heritage Marketing 1 100,000 0 0 0 0 Paid Advertising&Production-Contracted Advertising 1 5,000,000 0 0 0 0 Agency PR Award Submission Fees 1 1,000 0 0 0 0 PR Fam Support 1 38,500 0 0 0 0 PR Social Media Boosts 1 10,000 0 0 0 0 PR Sponsorships 1 5,000 0 0 0 0 Promo Items-Sports 1 15,000 0 0 0 0 Promo Items PR 1 3,000 0 0 0 0 Promotional Items-Film Office 1 300 0 0 0 0 Sales Dept.Promotional Items 1 10,000 0 0 0 0 Sales Fam Trip Support 1 40,000 0 0 0 0 Sponsorships/Events(Film Office) 1 300 0 0 0 0 Sport Bid Fees 1 25,000 0 0 0 0 Sports Dept.-Major Event Support 1 50,000 0 0 0 0 Sports Dept.-Sponsorship Bid Pool 1 25,000 0 0 0 0 Sports Dept.Contracted Event Assistance 1 15,000 0 0 0 0 Sports Dept.Site Visits 1 20,000 0 0 0 0 Sports Event Signage 1 3,500 0 0 0 0 101543-184 648170 Marketing And Promotional 5,771,100 0 0 0 0 070404-40 Destination Marketing,Promotion&Sponsorships 5,771,400 0 0 0 0 070404-50 Insurance&Indirect Costs 101543-184 634970 Indirect Cost Reimbursement Indirect Cost Allocation 1 61,700 0 0 0 0 101543-184 645100 Insurance General Gen.Ins.Per Risk 1 28,600 0 0 0 0 070404-50 Insurance&Indirect Costs 90,300 0 0 0 0 101543-184 Tdc Tourism Promotion(additional 1%) 9,352,600 0 0 0 0 919010-184 Reserves 070404-90 Reserves&Transfers 919010-184 991000 Reserve For Contingencies Fund Reserves 1 109,300 0 0 0 0 070404-90 Reserves&Transfers 109,300 0 0 0 0 070404-95 Sports Venue Support Future Reserve 919010-184 991300 Restricted For Unfunded Requests June FC Adjustnment 1 400,000 0 0 0 0 GovMax V5 2 5/20/2015 1:59:09PM-ET May 28, 2015 New Business 7-c 19 of 19 JL Code Expenditure Detail Item Budget grouped by Fund,Fund Center Collier County Government Fiscal Year 2016 Service FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion 919010-184 Reserves 070404-95 Sports Venue Support Future Reserve 400,000 0 0 0 0 919010-184 Reserves 509,300 0 0 0 0 929010-184 Transfer 070404-90 Reserves&Transfers 929010-184 911960 Transfer To 196 Tdc Eco Disaster Transfer for Future Contingency 1 2,500,000 0 0 0 0 070404-90 Reserves&Transfers 2,500,000 0 0 0 0 929010-184 Transfer 2,500,000 0 0 0 0 959010-184 Transfers-Elected Officers 070404-90 Reserves&Transfers 959010-184 930700 Budget Transfers Tax Collector Transfer to Tax Collector 1 137,600 0 0 0 0 070404-90 Reserves&Transfers 137,600 0 0 0 0 959010-184 Transfers-Elected Officers 137,600 0 0 0 0 184 TDC Tourism Promotion 12,499,500 0 0 0 0 May 28, 2015 New Business 7-d 1 of 41 EXECUTIVE SUMMARY Tourist Tax Grant Application Review and Recommendation for FY 16 Category B ($35,000) and Category C-2 ($40,000) Grants and make a finding that this action promotes tourism. OBJECTIVE: Review and make recommendations to the Board of County Commissioners for Tourist Development Tax Category B and C-2 grant applications for FY 16. CONSIDERATIONS: Tourism Grant Applications were made available on our County Tourism website in March and were due April 17, 2015. In accordance with the Grant Guidelines, the applications were reviewed by Tourism Department staff to verify they met the Grant Guidelines and then by the County Attorney's Office for legal sufficiency. Based on these reviews,Tourism staff has made suggestions below on the funding level for each applicant. Category"B"-Marketing& Events Grants ArtsNaples World Festival,Inc. This 501 c (3) organization has received grant funding for the past three years to promote their May multi-venue, multi-discipline festival. Their first festival in 2012 featured Russian music and culture. The second year they featured Latin American music and culture. The third year theme was the music, food and culture of Italy. The 2015 festival just completed featured French music, food and culture. The past funding was as follows: FY 15 $25,000, FY 14 $25,000; FY 13 $50,000; FY 12 $15,000. ArtsNaples World Festival is requesting $25,000 to promote the 2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring French, Italian, Russian and Latin cultures. Funds will be used in out-of-Collier County on-line print media, targeted e-blasts in Florida Concert, Organiste.net and others. Matching funding will come from corporate and individual donations, foundation grants totaling $340,000. The applicant is projecting 12,400 overnight visitors, 6,340 hotel room nights, $412,100 in TDT revenue and visitor spending of$7,758,600. Staff recommends funding of$25,000 for FY 16. Naples,Marco Region of Antique Automobile Club of America,Inc. (AACA) This 501 c (4) organization is a first time applicant. Their request is for promotional assistance with the AACA Winter National Meet in conjunction with Walker VoTech School in Naples. Funding will be used for national and Florida specific advertising in antique auto magazines and websites. The organization is projecting 1100 overnight visitors, 1,000 hotel room nights. They have not projected TDT revenue or visitor spending. Staff recommends funding for FY 16 at $10,000 for this first time event. Category C-2-Non County Owned/Operated Museums Southwest Florida Holocaust Museum,Inc. The Holocaust Museum & Education Center of SW Florida is a 501 c (3) organization and has received grant funding for ten years. The past few years approved funding has been: FY 15 $50,000, FY 14 $20,000 FY 13: $32,500; FY 12 $50,000. This year's request is for $40,000 to May 28, 2015 New Business 7-d 2 of 41 promote a seven month series of exhibits at the museum entitled "Why History Matters - Then and Now", to help visitors make better informed choices. October-December - "Picture Book History-Telling the Story to Children". January-April - "At War's End- The Nuremberg Trials and Displaced Persons Camps". The events will be featured on the Museum's website with links to the CVB website for destination information. For 2014, the museum reports 1,949 overnight visitors, 9,745 room nights, $428,021 in visitors spending and $740,476 in economic impact. In 2013 the museum attracted 5,934 visitors. The grant funding will be used for production and media placement in TV, radio and print in markets out of Collier County. They will also promote through tour operators and European media. Staff recommends $40,000 in funding for FY 16. FISCAL IMPACT: Funding for Category B marketing grants in the amount of$35,000 and for Category C-2 of$40,000 is included in the proposed FY 16 Tourism Department's budget. LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed the Grant Applications including the proposed event(s) and proposed expenditure of tourist development tax funds. The proposals meet the guidelines in the Grant Application and if used according to each proposal are authorized expenditures of tourist development tax including Category B and C-2 in compliance with the Tourist Development Tax Ordinance No. 92-60, as amended. This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: Staff requests TDC recommendation for BCC approval of the above Category B marketing grant applications in the amount of$35,000 and the Category C-2 Non- County Owned Museum grant applications in the amount of$40,000 and make a finding that this action promotes tourism. SUBMITTED BY: Jack Wert,Tourism Director May 28, 2015 New Business 7-d 3 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "B" MARKETING AND NON SPORTS EVENTS GRANTS FISCAL YEAR 2015-16 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 17, 2015. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105 Naples, FL 34104. For further information, telephone (239) 252- 2384. The Tourist Development Council (TDC) will receive the recommendations from the Tourism Development Staff, and will vote on each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2015-16. Funding recommendations of the TDC are final, and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record,open to inspection subject to Chapter 119,Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify where possible the Collier County tourist development tax as a funding source. All printed material and all print and broadcast ads where possible should contain the verbiage: "A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website url(www.paradisecoast.com). 2. Collier County policy requires submission to the Tourism Director or his designee the following: vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screenshots of on-line ads, or samples of printed materials. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment for consideration by the Clerk's Finance Department. No advanced payments are authorized.There are no exceptions. 1 May 28, 2015 New Business 7-d 4 of 41 AUTHORIZED USES OF TOURIST TAX FUNDS: Category"B"Tourist Tax Grant funding is available for the following types of uses. 1. Advertising and promotional campaigns supporting events or marketing projects in media such as broadcast, web and regional print and distribution and must be placed in media that runs outside Collier County(can also run in Collier County). 2. Printing and distribution of promotional pieces, creative design,printing, copying, ad placement cost and distribution of direct mail. 3. Creating an interne web site promoting the event linked to the CVB website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. TOURISM FUNDS MAY NOT BE USED FOR: 1. Prize money,scholarships,awards,plaques,or certificates. 2. Travel expenses related to any traveling exhibit,contest judges or staff travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment,food,and beverages and lodging. 5. Operating expenditures directly or indirectly related to the project or event such as equipment or facility rental. 6. Legal,medical,engineering,accounting,auditing,planning,feasibility studies,consulting services or fees. 7. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 8. Tangible personal property including but not limited to office furnishings or equipment, permanent collections,or individual pieces of art. 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed at the venue as part of an event,or after the event. 12. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Deposits on exhibits. 2 May 28, 2015 New Business 7-d 5 of 41 MARKETING GRANT CATEGORIES/GUIDELINES 1. Priority for grant funding will be given to events held or marketing run during our destination's shoulder and slow season(May-November). 2. Events must have the ability to attract overnight visitors to Collier County. I Major Events: Staged in the County that will attract large numbers of overnight visitors from outside the County. Examples are multiple-day art,food and entertainment festivals. II Sponsorships: Funds are to be used exclusively for advertising and promotion in media that runs outside Collier County(can also run in Collier County). III First Time Events: These include newly created events, or ones that have little history. Subsequent year funding will be determined by results of the first or subsequent year room night production resulting from the event. IV Cultural Events: Two or more day events that can bring significant number of out of area visitors to Collier County using the same guidelines as events listed above. V Marketing Assistance: Organizations located in Collier County that request marketing assistance for projects highlighting more than one tourism business that further the mission of the TDC and the CVB and do not meet the guidelines for a Category C-2 Museum grant. Examples would be production of brochures, maps, documentaries, special package promotions and facility marketing programs. 3 May 28, 2015 New Business 7-d 6 of 41 APPLICATION FOR GRANT FUNDING GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to kellygreen @colliergov.net and all supporting documents in a separate .pdf document for consideration by the Tourist Development Council. Please do not upload zip files as we cannot open them. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION THAT APPLIES TO YOUR ORGANIZATION. Please call the Tourism Office at(239)252-2384 with any questions. 3. Be sure to have your Chief Official and Secretary or their designee sign the application on the last page. 4. One copy of each of the following items is required and attached to original application: ( ) Charter,Articles of Incorporation,By-Laws,Proof of Current State of Florida Status(except government entities) ( ) Minutes of meeting authorizing officers or proof of authority to apply for these tourism tax funds ( ) IRS Determination Letter of non-profit status ( ) Form 990(except government entities) ( ) List of current Officers and Board members with terms,or mayor,City Council ( ) Organizational Chart ( ) Copy of financial statement of your most recent fiscal year(except government entities) ( ) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant period. ( ) Letters of Commitment from co-sponsors and matching funds contributors Name of Grant Preparer: (Please Print) Signature of Grant Preparer Date 4 May 28, 2015 New Business 7-d 7 of 41 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY "B" MARKETING OR EVENT GRANTS FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION (2) NAME OF PROJECT OR EVENT (3) Contact Person's Name: Phone#: Cell Phone# E-mail Address: (4) COMPLETE ADDRESS OF ORGANIZATION: STREET CITY ST ZIP PHONE: FAX: Website: (5) ORGANIZATION'S CHIEF OFFICIAL'S NAME: TITLE: Address if different from above: PHONE: FAX: E-Mail: (6) ORGANIZATIONAL STRUCTURE: ()NON-PROFIT ( )GOVERNMENT AGENCY ( )FOR-PROFIT ORGANIZATION (7) GRANT AMOUNT REQUESTED: $ (8) PROJECT TYPE(Check all that apply) ( )PROMOTIONAL MATERIALS(Brochures,flyers,website) ()MARKETING PROGRAM(Advertising,Public Relations,Digital or Social Media) 5 May 28, 2015 New Business 7-d 8 of 41 ( )OTHER(Describe) (9) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding? ( )YES ( )NO (10). PROJECT DESCRIPTION: describe in detail the project for which funding is requested (11).APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? ( )YES ( )NO. If"Yes", specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT/EVENT NAME PREVIOUS GRANT AMOUNT$ #VISITORS ATTRACTED: #HOTEL ROOM NIGHTS GENERATED Please add additional year grant details below using the format above. If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance,economic impact and other information that will enable the TDC staff to evaluate your prior experience. (12).OTHER FUNDING SOURCES: List the sources and amounts of confirmed other funds and planned revenue sources to support the amount of the grant. Tourist Tax grant funds cannot be the sole source of funding. $ $ $ $ $ TOTAL OTHER FUNDS: $ (13) Provide projections of the Direct Economic Impact this project will have on Collier County. The TDC office has a calculation model that you can use,if needed. Projected#of Overnight Visitors Hotel Room Nights Tourist Tax Revenue$ Visitor Spending$ Economic Impact: $ 6 May 28, 2015 New Business 7-d 9 of 41 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $ TOTAL ADDITIONAL FUNDING SOURCES(From previous page) $ OTHER INCOME SOURCES $ TOTAL INCOME-ALL SOURCES $ PROJECT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on page 2. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Total Tourist Tax Funds Utilized: $ Other Project Expenses not using Tourist tax grant funds: Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) $ 7 May 28, 2015 New Business 7-d 10 of 41 CERTIFICATION Please attach a copy of the Corporate Minutes or proof of authority authorizing this application for Tourist Tax Grant funds for the purposes stated in this application I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 2015-16. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. Chief Corporate Officer(or designee): Signature Printed Name and Title Date Corporation Secretary(or designee) Signature Printed Name and Title Date 8 May 28, 2015 New Business 7-d 11 of41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "C-2" NON-COUNTY OWNED AND OPERATED MUSEUM GRANTS FISCAL YEAR 2015-16 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 17, 2015. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105, Naples, FL 34104. For further information, telephone (239) 252- 2384. The Tourist Development Council (TDC) will receive the recommendations from the Tourism Department Staff, and will vote on each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2015-16. Funding recommendations of the TDC are final, and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record, open to inspection subject to Chapter 119,Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify where possible the Collier County tourist development tax as a funding source. All printed material and all print and broadcast ads where possible should contain the verbiage"A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website URL www.paradisecoast.com). 2. Collier County policy requires submission to the Tourism Director or his designee the following: vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment subject for consideration by the Clerk's Finance Department. No advanced payments are authorized. There are no exceptions. 1 May 28, 2015 New Business 7-d 12 of 41 AUTHORIZED USES OF TOURIST TAX FUNDS: The following are examples of how Tourist Development Funds may be used by non-County owned and operated museums to promote tourism to Collier County. 1. Advertising and promotional expenses in media that runs outside of Collier County(can also run in Collier County) in conjunction with an activity or event or promotion to increase the number of overnight visitors to Collier County. Examples are: printing and distribution of promotional pieces prior to the event or exhibit including creative design,printing,copying,ad placement cost and distribution of direct mail. 2. Creating an interne web site promoting the event or exhibit linked to the CVB's website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. 3. Promotional costs for a major traveling exhibit to create new reasons to visit or extend a hotel stay in Collier County. 2 May 28, 2015 New Business 7-d 13 of 41 TOURISM FUNDS MAY NOT BE USED FOR: 1. Prize money,scholarships,awards,plaques,or certificates. 2. Travel expenses related to any traveling exhibit,contest judges or staff travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment,food,and beverages and lodging. 5. Operating expenditures directly or indirectly related to the project or event such as equipment or facility rental. 6. Legal,medical,engineering,accounting, auditing,planning,feasibility studies,consulting services or fees. 7. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 8. Tangible personal property including but not limited to office furnishings or equipment, permanent collections,or individual pieces of art. 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed at the museum as part of an event,or after the event. 12. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Deposits on exhibits. 3 May 28, 2015 New Business 7-d 14 of 41 APPLICATION FOR FUNDS GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to kellygreen @colliergov.net and attach all supporting documents in a separate document for consideration by the Collier County Tourist Development Council. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION THAT APPLIES TO YOUR ORGANIZATION. Please call the Tourism Office at(239)252-2384 with any questions. 3. Be sure to have your Chief Official, Secretary or their designee sign the application on the last page. 4. One copy of each of the following items is required and attached in a separate.pdf document to the email containing the application form: ( ) Charter,Articles of Incorporation,By-Laws,Proof of Current State of Florida Status(except government entities) ( ) Minutes of meeting or proof of authority for officers to apply for these tourism tax funds ( ) IRS Determination Letter of non-profit status ( ) Form 990(except government entities) ( ) List of current Officers and Board members with terms,or mayor,City Council ( ) Organizational Chart ( ) Copy of financial statement of your most recent fiscal year(except government entities) ( ) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant funding period. Name of Grant Preparer: (Please Print) Signature of Grant Preparer Date 4 May 28, 2015 New Business 7-d 15 of 41 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY"C-2" NON-COUNTY OWNED AND OPERATED MUSEUM GRANT FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION (2) NAME OF PROJECT (3) MUSEUM INFORMATION: Contact Person's Name: Phone#: Cell Phone# E-mail Address: (5) COMPLETE ADDRESS OF ORGANIZATION: STREET CITY ST ZIP PHONE: FAX: Website: (6) ORGANIZATION'S CHIEF OFFICIAL'S NAME: TITLE: Address if different from above: PHONE: FAX: E-Mail: (7) ORGANIZATIONAL STRUCTURE: ()NON-PROFIT ()GOVERNMENT AGENCY ( )FOR-PROFIT ORGANIZATION (8) GRANT AMOUNT REQUESTED: $ (9) MATCH/LOCAL COST SHARE AMOUNT: $ 5 May 28, 2015 New Business 7-d 16 of 41 (10) PROJECT TYPE(Check all that apply) ( )PROMOTIONAL MATERIALS(Brochures,flyers,website) 0)MARKETING PROGRAM FOR MUSEUM OR EXHIBITS(Advertising,Public Relations, Digital or Social Media) ( )OTHER(Describe) (11) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding? ( )YES ( )NO (12). PROJECT DESCRIPTION: describe in detail the project for which funding is requested (13).APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? ( )YES ( )NO. If"Yes", specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT NAME PREVIOUS GRANT AMOUNT$ #VISITORS ATTRACTED: #HOTEL ROOM NIGHTS GENERATED Please continue to add below any previous year grant details using the format above If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance,economic impact and other information that will enable the TDC staff to evaluate your prior experience. (14).MATCHING&OTHER FUNDING SOURCES: List the sources and amounts of other funds and planned revenue sources to support the amount of the grant. Tourist Tax grant funds cannot be the sole source of funding. $ $ $ $ $ TOTAL MATCH/OTHER FUNDS: $ 6 May 28, 2015 New Business 7-d 17 of 41 (15) Provide projections of the Direct Economic Impact this project will have on Collier County.The TDC office has a calculation model that you can use,if needed. Projected#of Overnight Visitors Hotel Room Nights Tourist Tax Revenue$ Visitor Spending$ Economic Impact: $ (16)What is the current or anticipated annual visitation to your facility? PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $ TOTAL ADDITIONAL FUNDING SOURCES(From previous page) $ OTHER INCOME SOURCES $ TOTAL INCOME-ALL SOURCES $ PROJECT EXPENSES: Intended Use of Tourist Tax Funds Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. $ $ $ $ Total Tourist Tax Funds Used: $ 7 May 28, 2015 New Business 7-d 18 of 41 Other Project Expenses not using Tourist tax grant funds: $ $ $ $ $ $ Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) $ 8 May 28, 2015 New Business 7-d 19 of 41 CERTIFICATION Please attach a copy of your Corporate Minutes or proof of authority to apply for Tourist Tax Grant funds for the purposes stated in this application. I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 2015-16. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. Chief Corporate Officer(or designee): Signature Printed Name and Title Date Corporation Secretary(or designee) Signature Printed Name and Title Date 9 May 28, 2015 New Business 7-d 20of41 Nap les Marco Island Everglades PARADISE COAST ArtsNaples World Festival 4IN TN CATEGORY"B" MARKETING AND EVENTS GRANT APPLICATION FOR ARTSNAPLES WORLD FESTIVAL FY 2015-16 May 28, 2015 New Business 7-d 21 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "B" MARKETING AND NON SPORTS EVENTS GRANTS FISCAL YEAR 2015-16 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 17, 2015. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105 Naples, FL 34104. For further information, telephone (239) 252- 2384. The Tourist Development Council (TDC) will receive the recommendations from the Tourism Development Staff, and will vote on each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2015-16. Funding recommendations of the TDC are final, and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record, open to inspection subject to Chapter 119, Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify where possible the Collier County tourist development tax as a funding source. All printed material and all print and broadcast ads where possible should contain_the verbiage: "A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website url(www.paradisecoast.com). 2. Collier County policy requires submission to the Tourism Director or his designee the following: vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screenshots of on-line ads, or samples of printed materials. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment for consideration by the Clerk's Finance Department. No advanced payments are authorized.There are no exceptions. 1 1 May 28, 2015 New Business 7-d 22 of 41 AUTHORIZED USES OF TOURIST TAX FUNDS: Category"B"Tourist Tax Grant funding is available for the following types of uses. 1. Advertising and promotional campaigns supporting events or marketing projects in media such as broadcast, web and regional print and distribution and must be placed in media that runs outside Collier County(can also run in Collier County). 2. Printing and distribution of promotional pieces, creative design, printing, copying, ad placement cost and distribution of direct mail. 3. Creating an internet web site promoting the event linked to the CVB website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. TOURISM FUNDS MAY NOT BE USED FOR: 1. Prize money,scholarships,awards,plaques,or certificates. 2. Travel expenses related to any traveling exhibit,contest judges or staff travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment, food,and beverages and lodging. 5. Operating expenditures directly or indirectly related to the project or event such as equipment or facility rental. 6. Legal,medical,engineering,accounting,auditing,planning,feasibility studies,consulting services or fees. 7. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 8. Tangible personal property including but not limited to office furnishings or equipment, permanent collections,or individual pieces of art. 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed at the venue as part of an event, or after the event. 12. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Deposits on exhibits. 2 May 28, 2015 New Business 7-d 23 of 41 MARKETING GRANT CATEGORIES/GUIDELINES 1. Priority for grant funding will be given to events held or marketing run during our destination's shoulder and slow season(May-November). 2. Events must have the ability to attract overnight visitors to Collier County. I Major Events: Staged in the County that will attract large numbers of overnight visitors from outside the County. Examples are multiple-day art, food and entertainment festivals. II Sponsorships: Funds are to be used exclusively for advertising and promotion in media that runs outside Collier County(can also run in Collier County). III First Time Events: These include newly created events, or ones that have little history. Subsequent year funding will be determined by results of the first or subsequent year room night production resulting from the event. IV Cultural Events: Two or more day events that can bring significant number of out of area visitors to Collier County using the same guidelines as events listed above. V Marketing Assistance: Organizations located in Collier County that request marketing assistance for projects highlighting more than one tourism business that further the mission of the TDC and the CVB and do not meet the guidelines for a Category C-2 Museum grant. Examples would be production of brochures, maps, documentaries, special package promotions and facility marketing programs. 3 May 28, 2015 New Business 7-d 24 of 41 APPLICATION FOR GRANT FUNDING GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to kellygreen @coliiergov.net and all supporting documents in a separate .pdf document for consideration by the Tourist Development Council. Please do not upload zip files as we cannot open them. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION THAT APPLIES TO YOUR ORGANIZATION. Please call the Tourism Office at(239)252-2384 with any questions. 3. Be sure to have your Chief Official and Secretary or their designee sign the application on the last page. 4. One copy f each of the following items is required and attached to original application: ( Charter, Articles of Incorporation,By-Laws, Proof of Current State of Florida Status(except government entities) Minutes of meeting authorizing officers or proof of authority to apply for these tourism tax funds (I/1;S Determination Letter of non-profit status ( Form 990(except government entities) (tJ List of current Officers and Board members with terms,or mayor,City Council (LO anizational Chart Co of financial statement of your most recent fiscal year(except government entities) Copy ( oof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant period. (t Letters of Commitment from co-sponsors and matching funds contributor s ri `� ' i- J a Name of Grant Preparer: (Please Print) tU- . r5 i Signature of Grant Preparer i���� ►�''''°` Date_______i 4______/5 i 1 4 a i 1 May 28, 2015 New Business 7-d 25 of 41 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY"B" MARKETING OR EVENT GRANTS FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION -ArtsNaples World Festival Inc. (2) NAME OF PROJECT OR EVENT-ArtsNaples World Festival (3) Contact Person's Name:Roy(Trey)D. Farmer III Phone#:212-300-5444 Cell Phone# SAME E-mail Address:treyfarmer@gmail.com (4) COMPLETE ADDRESS OF ORGANIZATION: STREET PO Box 771176 CITY Naples ST Florida ZIP 34107 PHONE:239-390-2788 FAX: 239-444-1420 Website: www.artsnaples.org (5) ORGANIZATION'S CHIEF OFFICIAL'S NAME: Roy(Trey)D.Farmer III TITLE: Chairman&President Address if different from above: PHONE:212-300-5444 FAX:212-898-9080 E-Mail: treyfarmer@gmail.com (6) ORGANIZATIONAL STRUCTURE: (X )NON-PROFIT ( )GOVERNMENT AGENCY ()FOR-PROFIT ORGANIZATION (7) GRANT AMOUNT REQUESTED: $25,000 (8) PROJECT TYPE(Check all that apply) ( X)PROMOTIONAL MATERIALS(Brochures, flyers,website) (X)MARKETING PROGRAM(Advertising, Public Relations,Digital or Social Media) 5 May 28, 2015 New Business 7-d 26 of 41 ( )OTHER(Describe) (9) If the entire Tourist Tax funding request cannot be funded.may the project be restructured with less funding? (X ) YES ( )NO (10). PROJECT DESCRIPTION: describe in detail the project for which funding is requested The 2015 ArtsNaples World Festival joyously celebrates the cultural arts of FRANCE! The 2016 ArtsNaples World Festival,April 27 to May 10,2016 will celebrate the cultural arts of France,Italy, Russia,and Latin America---"The Best of All Worlds". Throughout unique multiple venues, ArtsNaples presents chamber music, opera,symphony,fashion, gourmet cuisine,cinema,museum exhibitions, lectures,premiers,and art exhibitions. Opening with a grand gala and ending with symphonic virtuosity, ArtsNaples combines the best of the arts in Naples with amazing talent from around the globe. Over a period of two weeks, ArtsNaples will host over 45 events representing a significant range of cultural activities. The funds will be used promote the festival and Naples to individuals and organizations outside of the Fort Myers DMA. These activities will build on the existing partnerships with national hotel companies and international tour organizations to increase audience participation and attract overnight visitors to Naples. Crucial to the mission of ArtsNaples is the design of special arts education initiatives.These have touched thousands of young lives and have brought many hundreds of children to their first classical or jazz performance. By bringing International orchestras,chamber groups and individual performers into the schools, ArtsNaples has shown students how the arts inspire and enrich their lives. ArtsNaples has been presenting performances since 2010 when they sponsored the appearance of the Odessa Philharmonic Orchestra from Ukraine. Since then,ArtsNaples has reached out to an audience of almost forty-five thousand with the first four festivals,and continues to expand with year round events. ArtsNaples not only has deep roots in the community,but also throughout the world through its partnerships with Opera Naples,the von Liebig Art Center,Collier County Public Libraries, Artis-Naples (formerly"The Phil"),the Sugden Community Theatre,Naples Botanical Garden,Collier County Schools,FGCU,the Curtis Institute in Philadelphia,the Carnegie Academy,the Golisano Children's Museum,Naples International Film Festival,Collier County Museums and many others.ArtsNaples is proud to enhance and expand the local,regional and international reputation of Naples,Florida,as a special destination for the cultural arts. (II). APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? (X)YES ( )NO. If"Yes",specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR 2014 PROJECT/EVENT NAME ArtsNaples World Festival PREVIOUS GRANT AMOUNT$25.000 #VISITORS ATTRACTED: 12,400 #HOTEL ROOM NIGHTS GENERATED 6,340 Please add additional year grant details below using the format above. 6 May 28, 2015 New Business 7-d 27 of 41 If you have previously received funding from the TDC, please attach a copy of your FINAL STATUS REPORT including attendance,economic impact and other information that will enable the TDC staff to evaluate your prior experience. We will submit the FINAL STATUS REPORT for the 2015 ArtsNaples World Festival after the festival has finished on the 10th of May 2015. (12). OTHER FUNDING SOURCES: List the sources and amounts of confirmed other funds and planned revenue sources to support the amount of the grant.Tourist Tax grant funds cannot be the sole source of funding. Corporate Donations $20,000 Individual Donations $180,000 Foundations/Grants $140,000 TOTAL ADDITIONAL FUNDS $340,000 (13) Provide projections of the Direct Economic Impact this project will have on Collier County.The TDC office has a calculation model that you can use, if needed. Projected#of Overnight Visitors 12,400 Hotel Room Nights 6,340 Tourist Tax Revenue$412,100 Visitor Spending$7,758,600 Economic Impact:$8,000,00 - 8,300,000 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $ 25,000 TOTAL ADDITIONAL FUNDING SOURCES(From previous page) $340,000 OTHER INCOME SOURCES $320,000 TOTAL INCOME-ALL SOURCES $685,000 PROJECT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on page 2. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Gulfshore Life online $5,000 Naples Daily News online $5,000 Naples Illustrated online $5,000 Online e-blast services(Organiste.net,Florida Concert Flyers and other online promotion services in key US cities) $2,500 7 May 28, 2015 New Business 7-d 28 of 41 Targeted digital event flyers that feature specific concerts and venues in Naples. Distributed digitally by hotel,tourism and concert partners is key US cities) $5,000 Graphic Design/Camera ready Art $2,500 Total Tourism Funds Utilized: $25,000 Other Project Expenses not using Tourist tax grant funds: Other Project Expenses Additional Marketing/Advertising and PR $125,000 Staff and contract Services $105,000 Outside Artistic Services $260,000 Venues(rental and related production costs) $105,000 Travel(local &out of County) $ 30,000 Insurance $ 5,000 Legal and accounting services $ 4,000 Printing $ 6,000 Postage $ 5,000 Other operating expenses(office,utilities,etc.) $ 15.000 Total Other Project Expenses $660,000 TOTAL PROJECT EXPENSES $685,000 Profit(Loss) - $0 CERTIFICATION Please attach a copy of the Corporate Minutes or proof of authority authorizing this application for Tourist Tax Grant funds for the purposes stated in this application I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 201546. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. Chief Co -orate t icer(or designee): !j 'e Signature 4 f ,...� 1'- Printed Name and Title 41tit Date l'. The President is the authorized signatory for this application per our Board Resolution. 8 May 28, 2015 New Business 7-d 29 of 41 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY "B"MARKETING OR EVENT GRANTS FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full, vt lb(Le C-1-0.15 5t*MEP-14 k (1) LEGAL NAME OF ORGANIZATION PrP 1.-05 N't(\Ate 0 RE6ol 013 (2) NAME OF PROJECT OR EVENT_ (3) Contact Person's Name: PT Ft) Phone#:2.31 5ct 2- 9313 Cell Phone# 2. 3 sqa ate f If E-mail Address:....11AU5KTE___L 5vo4-1‘.. . -O t ' (4) COMPLETE ADDRESS OF ORGANIZATION: STREET 2. •?eLke.-fklo St— CITY 1\ Pt-c)Se sTrl— zff, 3411 3 PHONE:231 (AZ 0147 FAX: Website: 1,k) t)fk 010 eto mtc.,?‘ 0(V. (5) ORGANIZATION'S CHIEF OFFICIAL'S NAME: Yu ok)tie FttS TITLE: 'Pizzsi 6 e.AU-r Address if different from above: 2.5 IA) Pa-A C-fizO NI 1 t9,S cLsLfu3 PHONE: 13/ (011-2..0147 FAX: t ct4- 2-3 q • 77 .3aa9 E-Mail: C t.\-e0 Y 57 Vleitc () POL.e ovA (6) ORGANIZATIONAL STRUCTURE: ( )NON-PROFIT ( )GOVERNMENT AGENCY ( )FOR-PROFIT ORGANIZATION /0)000 (7) GRANT AMOUNT REQUESTED: $ (8) PROJECT TYPE(Check all that apply) (4/PROMOTIONAL MATERIALS(Brochures,flyers,website) (4‘1ARKETING PROGRAM (Advertising,Public Relations.Digital or Social Media) May 28, 2015 New Business 7-d 30 of 41 (" OTHER(Describe) {-Et a-5 }RELq--T t, tU Atl}1) 51,(No _ b5 (9) If the entir Tourist Tax funding request cannot be funded,may the project be restructured with less funding? ( ES ( )NO (10). PROJECT DESCRIPTION describe in detail the project for which funding is requested FM-5 Eu: rJtk-E-to At)-ro 5Etyv tJ owes 5u ii t Y Eck tJAt-nort Pri- C LU (11).APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County ourist Development Council? ( ) YES { O,If"Yes",specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT;EVENT NAME PREVIOUS GRANT AMOUNT$ #VISITORS ATTRACTED: ##HOTEL RO:)M.NIGHTS GENERA.'ED Please add additional year grant details below using the format above. If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance,economic impact and other information that will enable the TDC staff to evaluate your prior experience. (12).OTHER FUNDING SOURCES: List the sources and amounts of confirmed other funds and planned revenue sources to support the amount of the grant,Tourist Tax grant hinds cannot be the sole source of funding. 1∎ o0 P14,- Pk $ -ta ae Rm ?P6, b0 5-±f-1.ES ,/ 1 t<QCt"4 CS TOTAL OTHER FUNDS: $ (13) Provide projections of the Direct Economic Impact this project will have on Collier County, The TDC office has a calculation model that you can use,if needed. Projected#of Overnight Visitors I 51) Hotel Room Nights Pe Vh"N' Tourist Tax Revenue$ Visitor Spending$ Economic Impact: $ Pty -HA-(5 15 53")41"" �.c Tt o �.T spc;►�501�5 t D SC-!kt£Dc)t—t1$6 Truce May 28, 2015 New Business 7-d 31 of 41 PROJECT BUDGET RECAP INCOME SOURCES: C 4 f 000 TOURIST DEVEL OPMENT TAX GRANT REQUEST $ 47:e;Jeeg'C.:0't- TOTAL ADDITIONAL FUNDING SOURCES(From previous page) $i� 7 OTHER INCOME SOURCES G.LA.)6 I'unS $ 2© ertyo. TOTAL INCOME-ALL SOURCES $ PROJECT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on page 2.Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additionaalssl hheets if necessary. , r p �� A'c'ts-VATt S tY��v $ 1 io J• tt Fn-tra TtS 1036 $ -1 C,C). (70 $ f Total Tourist Tax Funds Utilized: $ /rl 000 Other Project Expenses not using Tourist tax grant funds: . CaG U RITt( $ a t�E I ETE&' Vn t V.cb eAL-T €S -0f5 ft ?A-4 to $ stiff-+k IIUS . a-utee $ " Total Other Project Expenses: $ TOTAL PROJECT EXPENSES S Profit(Loss) S :To HJ 'i' Ut J1'v P uJ l T'N idU K.tk - 60.04 7 May 28, 2015 New Business 7-d 32 of 41 CERTIFICATION Please attach a copy of the Corporate Minutes or proof of authority authorizing this application for Tourist Tax Grant funds for the purposes stated in this application I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 2015-16. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. thief Corporate Officer(or designee): k'1 Signature WENT Printed Name and Title 41 1512.01,5 Date Corporation Secretary(or designee) Signature Printed Name and Title Date 8 May 28, 2015 New Business 7-d 33 of 41 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "C-2" NON-COUNTY OWNED AND OPERATED MUSEUM GRANTS FISCAL YEAR 2015-16 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 17, 2015. Applications shall be delivered to the Tourism Development Department Office: 2660 North. Horseshoe Dr, Suite 105,Naples,FL 34104. For further information, telephone(239)252-2384. The Tourist Development Council(TDC) will receive the recommendations from the Tourism Department StatT, and will vote on each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2015- 16. Funding recommendations of the TDC are final, and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record,open to inspection subject to Chapter 119, Florida Statutes. REQUIREMENTS: I. All collateral material and advertisements should identify where possible the Collier County tourist development tax as a funding source. All printed material and all print and broadcast ads where possible should contain the verbiage"A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website URL www.paradisecoast.com). 2. Collier County policy requires submission to the Tourism Director or his designee the following: vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment subject for consideration by the Clerk's Finance Department. No advanced payments are authorized.There are no exceptions. AUTHORIZED USES OF TOURIST TAX FUNDS: The following are examples of how Tourist Development Funds may be used by non-County owned and operated museums to promote tourism to Collier County. 1. Advertising and promotional expenses in media that runs outside of Collier County (can also run in Collier County) in conjunction with an activity or event or promotion to increase the number of overnight visitors to Collier County. Examples are: printing and distribution of promotional pieces prior to the event or exhibit including creative design,printing,copying,ad placement cost and distribution of direct mail. 1 May 28, 2015 New Business 7-d 34 of 41 2. Creating an internet web site promoting the event or exhibit linked to the CVB's website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. 3. Promotional costs for a major traveling exhibit to create new reasons to visit or extend a hotel stay in Collier County. } 2 May 28, 2015 New Business 7-d 35 of 41 TOURISM FUNDS MAY NOT BE USED FOR: 1. Prize money,scholarships,awards,plaques.or certificates. 2. Travel expenses related to any traveling exhibit,contest judges or staff travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment,food,and beverages and lodging. 5. Operating expenditures directly or indirectly related to the project or event such as equipment or facility rental. 6. Legal, medical,engineering, accounting,auditing,planning, feasibility studies,consulting services or fees. 7. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 8. Tangible personal property including but not limited to office furnishings or equipment,permanent collections, or individual pieces of art. 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed at the museum as part of an event,or after the event. 13. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Deposits on exhibits. 3 May 28, 2015 New Business 7-d 36 of 41 APPLICATION FOR FUNDS GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to kellygreen(a?colliergov.net and attach all supporting documents in a separate document for consideration by the Collier County Tourist Development Council. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION THAT APPLIES TO YOUR ORGANIZATION. Please call the Tourism Office at(239)252-2384 with any questions. 3. Be sure to have your Chief Official, Secretary or their designee sign the application on the last page. 4. One copy of each of the following items is required and attached in a separate.pdf document to the email containing the application form: (X) Charter,Articles of Incorporation,By-Laws,Proof of Current State of Florida Status(except government entities) (X) Minutes of meeting or proof of authority for officers to apply for these tourism tax funds (X) IRS Determination Letter of non-profit status (X) Form 990(except government entities) (X) List of current Officers and Board members with terms,or mayor,City Council (X) Organizational Chart (X) Copy of financial statement of your most recent fiscal year(except government entities) (X) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant funding period. Name of Grant Preparer: (Please Print) Joan Hogan Signature of Grant Preparer .: 61' • Date Lt 4 May 28, 2015 New Business 7-d 37 of 41 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY"C-2"NON-COUNTY OWNED AND OPERATED MUSEUM GRANT FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION Southwest Florida Holocaust Museum Inc. (2) NAME OF PROJECT "Why History Matters—Then and Now" (3) MUSEUM INFORMATION: Contact Person's Name: Joan Hogan Phone#: 239-263-9200 E-mail Address: Joan@ lolocaustMuseumSWFL.org (5) COMPLETE ADDRESS OF ORGANIZATION: Street 4760 Tamiami Trail North,Suite 7 City/State/Zip Naples,FL 34103 Phone: 239-263-9200 Fax: 239-263-9500 Website: www.HolocaustMuseumSWFL.org (6) ORGANIZATION'S CHIEF OFFICIAL'S NAME: Joshua Bialek .TITLE: President of the Board Address if different from above: SAME_. PHONE: Same FAX:Same E-Mail: JBialek @porterwright.com (7) ORGANIZATIONAL STRUCTURE: (X)NON-PROFIT ( )GOVERNMENT AGENCY ( )FOR-PROFIT ORGANIZATION (8) GRANT AMOUNT REQUESTED: $40,000 (9) MATCH/LOCAL COST SHARE AMOUNT: $40,000 (10) PROJECT TYPE(Check all that apply) (X)PROMOTIONAL MATERIALS(Brochures,flyers,website) (X)MARKETING PROGRAM FOR MUSEUM OR EXHIBITS(Advertising,Public Relations,Digital or Social Media) ()OTHER(Describe) (1 l) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding?(X)YES ( )NO 5 3 May 28, 2015 New Business 7-d 38 of 41 (12). PROJECT DESCRIPTION: describe in detail the project for which funding is requested. The"Why History Matters—Then and Now"project is designed to engage our visitors and encourage them to see why knowledge of past history can help us make informed choices in our lives and society in the present and future.The exhibits,events and series described below will span the 2015-2016 Grant Year.All will be highlighted on our website,which will also contain a link to the Naples,Marco island and Everglades CVB website,to help promote the County and its hotels and other attractions to our visitors. October—December 2015 Picturebook History: Telling the Story to Children This exhibit will highlight eight to twelve children's books that deal with World War H and the Holocaust.Using compelling and engaging illustrations,artists were able to capture the emotion of these difficult times,drawing in children and giving them a glimpse of the history in an age-appropriate way. The centerpiece of the exhibit will be the paintings by Bill Farnsworth which became the illustrations for the book,Irena Sendler and the Children of the Warsaw Ghetto. Mr.Farnsworth donated the paintings to the Holocaust Museum&Education Center of Southwest Florida about four years ago and they have become a staple of the Museum's education programs. Other books to be included are:Owl Be Home for Christmas, Erika's Story, The Orphans of Normandy,Eli Remembers and The Anne Frank Case. January-April 2016 At War's End: The Nuremberg Trials and the Displaced Persons Camps This exhibit will explore the events which followed V-E Day,and detail several of the momentous decisions which shaped post=war Europe.The Museum will be working with Florida Gulf Coast University's Museum Studies students to create this original exhibit utilizing unique artifacts from the Museum's archives. At War's End will showcase World War II veterans'memorabilia and legal and translation materials from their service during the International Military Tribunal held in Nuremberg,Germany.The materials will highlight the historical record of the trials which were held by the Allies to bring Nazi participants in war crimes to justice. The other portion of this original exhibit will deal with the Displaced Persons Camps,which sprung up all over Europe to house those freed as a result of concentration and prisoner of war camps being liberated.Thousands of prisoners were released far from their homes which,in many instances,were destroyed during the war.Using official U.S.Army reports and personal scrapbooks of World War II soldiers,the Museum will highlight the role of the U.S.Military at the end of the war and beyond.Our soldiers were instrumental in helping to heal Holocaust Survivors and bring back some semblance of normality to lives affected by the war. January-May 2016 Elliott Katz Holocaust History Lecture Series This series presents an in-depth look at various aspects of the history of the Holocaust and World War II. Based on Museum Docent Elliott Katz's intensive research,each lecture presents a full exploration of a topic,going beyond the"headlines"to provide the little- known facts and the impact on the lives of those involved. February 22—24,2016 "Scholar-in-Residence"Program The Museum's new"Scholar-in-Residence"program will begin in February,2016.The multi-day program is designed to give the public access to noted experts of the World War H and post-war periods.For its first event,the Museum will host the noted author and World War II historian Edwin Black.Mr.Black is well-known for his writings about the impact of business and economics on World War II and the Holocaust,as well as modern-day issues.The public will be able to interact with Mr.Black in a Q&A session after his lectures. October 2015—September 2016 Voices from World War II Series The series will present local Southwest Florida residents who experienced World War I.I and the Holocaust first-hand,providing the public with a unique perspective on 20tH century history.The participants represent Holocaust Survivors,concentration camp Liberators and Witnesses to the events of the time Their voices bridge the past and the present,and their experiences can help instruct us about the future. In addition,well-known scholars of the period will also be featured. Among the offerings will be single speaker presentations,discussion panels,films and Veterans Day programming. 6 May 28, 2015 New Business 7-d 39 of 41 (13).APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? (X)YES ( )NO. If"Yes",specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. All Hotel Rooms Year: Project Name: Grant Amount: Visitors: Generated: 2014-2015 "Unsung Heroes—The Soldiers and Liberators of WWII" $50,000 5,115 9,745 2013-2014 "Making.History Personal" $20,000 4,821 9,135 2012-2013 "Teaching Respect—The Ripple Effect" $32,500 5,934 7,455 2011-2012 "The Boxcar Transportation Project" $50,000 3,386 4,910 If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance, economic impact and other information that will enable the TDC staff to evaluate your prior experience.Copy of most recent Final Status report is attached. (14).MATCHING&OTHER FUNDING SOURCES:List the sources and amounts of other funds and planned revenue sources to support the amount of the grant.Tourist Tax grant funds cannot be the sole source of funding. Holocaust Museum&Education Center of SWFL $40,000 TOTAL MATCH/OTHER FUNDS: $40,000 (15) Provide projections of the Direct Economic Impact this project will have on Collier County.The TDC office has a calculation model that you can use,if needed. Note: these figures are based on visitor statistics for January—December,2014,and calculated using the model from the TDC otlice, Projected#of Overnight Visitors: 1,949 Hotel Room Nights: 9,745 Tourist Tax Revenue: $60,419 Visitor Spending:$428,021 Economic Impact: $740,476 • (16)What is the current or anticipated annual visitation to your facility? 5,000+ 7 May 28, 2015 New Business 7-d 40 of 41 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $40,000 TOTAL ADDITIONAL FUNDING SOURCES(From previous page) $40,000 PROJECT EXPENSES: Intended Use of Tourist Tax Funds Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Production of promotional materials(print,web,TV,Radio); $ 5,000 Marketing/Media expenses:Advertising and Public Relations placement utilizing TV, Radio,Print,Out of Home,website, digital,electronic media in US markets(selected using Visitor Statistics) in SWFL(including Naples and Ft.Myers DMA), SEFL,Northeastern US,Midwest,Southern US;Canadian travel-specific media;Tour operator and Travel media;European media;VISIT Florida Partnership; $35,000 Total Tourist Tax Funds Used: $40,000 Other Project Expenses not using Tourist tax grant funds: Exhibit Creation,Speaker Fees,Trip Expenses $ To be determined Total Other Project Expenses: $ To be determined TOTAL PROJECT EXPENSES $ To be determined Profit(Loss) $ To be determined 8 May 28, 2015 New Business 7-d 41 of41 CERTIFICATION Please attach a copy of your Corporate Minutes or proof of authority to apply for Tourist Tax Grant funds for the purposes stated in this application. I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 2015-16. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the j est of my knowledge, the information contained in this Application and its attachments is accurate and-comfijetei Chief Corporaf¢'Offiper(or designee): Signature 6rt violet.) Raw PreSidorrf'Printed Name and Title 4-1l11'12415 Date Corporation Secretary(or designee) : ,i 4.61 Signature Amy L.Shyde.", EX.bilfehV Printed Name and Title 41 l'r('2615- Date 9 May 28, 2015 New Business 7-e 1 of 2 EXECUTIVE SUMMARY Recommend approval of Tourist Development Tax Category "B" funding to support upcoming FY 15 sports events up to $47,200.00 and make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding for managing and promoting upcoming sports events in Collier County during FY 15. CONSIDERATIONS: Collier County is schedule to host the following events in FY 15. These events will take place at several Collier area locations from June-September. The Tourism Department Sports Marketing team has attracted these prestigious events to our community. The projected hosting costs to support and promote these events are based on our past experience with similar events: Event Expenses to be paid by Collier County Projected Cost AAU Athletics Timing System $6,500 Regional Qualifier Awards (Medals, Ribbons, Etc) $3,000 (6/25-28, Golden Site Fees (Payable to Golden Gate High $5,000 Gate High School) School) Trainers $2,500 $17,000 The Series Site Fees to Collier Parks and Recreation $10,000 Baseball Tournament (Multiple days in July and August, North Collier Regional Park) Little Mo Regional Event Venue site fee assistance $2,500 Tennis Tournament (7/22-26, Naples Grande Beach Resort) Blue Chip Softball Site Fees to Parks and Recreation $5,000 Tournament (7/22- 7/26, North Collier Regional Park) May 28, 2015 New Business 7-e 2 of 2 Naples Cup Site Fees to Parks and Recreation $4,700 Soccer Transportation Assistance $2,000 Tournament Trainers, Officials, and Temp Staff $3,500 (9/18-20, North Reimbursement $10,200 Collier Regional Park) EWGA Southern Event Venue site fees Assistance $2,500 Cup Qualifier (9/19-20, Tiburon Golf Club) TOTAL: $47,200 FISCAL IMPACT: Funding for these events is included in the BCC approved FY 15 tourism department budget in Fund 184 for sports marketing event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item will be reviewed for legal sufficiency prior to Board action. RECOMMENDATION: Recommend approval of Tourist Development Tax Category "B" funding to support the listed events up to $47,200 and make a finding that these expenditures promotes tourism. PREPARED BY: Rob Wells, Sr. Sports Marketing Manager May 28, 2015 New Business 7-f 1 of 5 TDC EXECUTIVE SUMMARY Recommendation to approve a Tourism Department marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural arts calendar and make a finding that it promotes tourism OBJECTIVE: Review and recommend approval of funding for a monthly cultural arts calendar for Collier County through United Arts Council of Collier County. CONSIDERATIONS: For the past few years, the Tourism Department has included the production, printing and distribution of a monthly cultural arts calendar in its annual marketing plan and budget. For FY 16 we have asked United Arts to produce this calendar in both a digital format for e-mail and a printed format for regular mailing. The attached proposal from United Arts outlines this new calendar arrangement. Historically United Arts has printed and distributed between 6,000 and 12,000 copies of the monthly cultural events calendar. Under this new proposal, they will print and distribute only 1,000 printed calendars and e-mail to their large database of members, concierge desks, and chambers of commerce visitor centers. Paradise Advertising will assist United Arts in reformatting the print version and designing the digital version so that both reflect the destination brand message. FISCAL IMPACT: The annual projected cost of producing and distributing both versions is $17,200. This amount is included in the proposed FY 16 Tourism Department budget in Fund 184. LEGAL CONSIDERATIONS: This item will be reviewed for legal sufficiency prior to Board action. RECOMMENDATION: Recommendation to approve a Tourism Department Marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural arts calendar and make a finding that it promotes tourism. SUBMITTED BY: Jack Wert, Tourism Director May 28, 2015 New Business 7-f 2 of 5 UNITED ARTS COUNCIL OF COWER COUNTY Arts & Cultural Tourism Marketing 2015 - 2016 The United Arts Council is submitting this request for continued funding in the CVB budget for FY15-16. We look forward to continuing our partnership to help market our local arts and cultural community to potential visitors. The UAC has operated a successful marketing campaign—Arts and Cultural Tourism Marketing--with a clear message: We have more to offer in the arts than any other Florida destination! When evaluating what Collier County can offer visitors, it is important to note these statistics: * 5,000+ scheduled arts events every year * 61 nonprofit arts groups and cultural destinations in the county * 75+galleries and artist studios * Over 500 individual artists and entertainers It is also important to note that the "Cultural Tourist" is very valuable! * Cultural tourists spend more—this means more business for everyone! Florida stats: $349 by cultural tourists vs. $291 for other tourists (20% more!) National stats: $631 vs. $457 * Cultural tourists stay longer—this means more business for hotels and more tax dollars Florida stats: 16.7 days vs. 10.3 days (62% longer!) National stats: 5.1 nights vs. 3.4 nights (Surveys based on "tourists"—those who stay less than 3 months to distinguish them from seasonal residents) The UAC's comprehensive Arts & Cultural Tourism Marketing project for Collier County includes four components as described below. May 28, 2015 New Business 7-f 3 of 5 Overview of Entire Arts & Cultural Marketing Plan The United Arts Council has been designated by the State of Florida as the official "Local Arts Agency" (LAA) for Collier County. However,we are one of only four county LAAs that do not receive funding from general funds of county or city governments. We depend on charitable donations, sponsorships, and partnerships to fund our programs and services. The local arts community is a critical part of what Collier County has to offer potential visitors and meeting attendees. We have developed a comprehensive plan for marketing the arts and cultural community. The four components of this plan are shown below. 1. Brochures The UAC publishes two brochures (Gallery Guide and Calendar of Events). Both are designed to give visitors information about the arts and cultural destinations in Collier County. These brochures are distributed free through the Chamber Visitors Centers on Marco Island, in downtown Naples, and other Collier area visitor centers. Copies are mailed for free when inquiries are received from potential visitors and the general public. The brochures prominently feature the web addresses for the CVB and UAC. Brochures are also provided at no charge to hotel concierges and other tourism-related businesses in the area. All of our brochures are completely advertising-free, which has contributed to their popularity with the public. We will also begin sending our monthly Calendar of Events brochure digitally in 2015-2016. The emailed brochure will reduce the quantity of printed brochures needed and reduce related costs. Both formats of the brochure will be revised to include the website of the listed organization so that visitors can find out more information about the listed event.We also have a QR tag on all publications so visitors can connect to our web site. 2. Web Site The UAC maintains a free, simple to use, fully searchable digital calendar which lists details on all arts and cultural events in Collier County. Currently the UAC is the only organization which lists and promotes all of the arts and cultural events in Collier County. This calendar can be accessed by mobile devices and tablets. Additionally the website is used by tourists, meeting planners and prospective visitors to assist with destination plans. We collect information about arts and cultural events from 500+ sources, consolidate the data, and post it to an online calendar. The site also lists all arts organizations, cultural destinations, galleries and artists, and provides links to their websites. The site is linked to the CVB site, as well as those operated by local Chambers of Commerce,tourism-related businesses, and other national visitor information sites. Our website is www.uaccollier.com. 3. Information Central The UAC operates as"Information Central" for the local arts and cultural community, fielding phone calls from future visitors who need information about the arts. Calls come from throughout the United States and Canada, all wanting details about activities during their visits. We also respond to email requests for information, and serve as a resource for reporters and journalists needing information about the arts. May 28, 2015 New Business 7-f 4 of 5 We operate a"Ticket Booth"program at our Arts-Mart facility during season where visitors can obtain tickets to local performances from participating venues. This program is marketed to hotel concierges and through local Visitor Centers. 4. Celebrate the Arts Month Annually in November, the local arts community joins together to promote Celebrate the Arts Month with a month-long series of events. Hundreds of arts and cultural events are scheduled throughout the county, and many of them are free to the public. One of the goals of this promotion is to attract out-of-town visitors who enjoy the arts. This year,the United Arts Council, in partnership with the Conservancy of Southwest Florida and the Community Foundation of Collier County, will participate in the largest public art exhibit in over a decade in Collier County, Turtles on the Town. More than 50 unique, artist-embellished turtles will be placed throughout Collier County in November and visitors will be encouraged to see them all. Maps to the turtles will be available at the UAC offices beginning in November. We look forward working with the CVB to continue funding for production and distribution of our very popular Calendar of Arts &Entertainment Events brochures in all formats. We are the only source for all arts and cultural events in Collier County. Quantities of the calendar brochure vary depending on season of the year, and historically ranged from 6,000 to 12,000. In an effort to modernize,the UAC intends to print no more than 1,000 brochures per month and supplement the printed calendar brochure with a monthly distribution of the digital calendar brochure,provided funding is granted. The printed calendar brochure is by far our most popular publication, especially with tourists. Copies are automatically sent to the distribution points noted above, and we frequently get calls during the month for more copies. Several hotel Sales & Marketing Directors use the printed calendar brochures in their information packages sent to out-of-area corporations considering Collier County as a meeting destination. While we anticipate an eventual move to a purely digital calendar brochure, people explore a digital product if they are highly motivated and searching for something in particular. Our printed calendar brochures give visitors and potential visitors ideas of things to do when the sun sets. Personnel at the Visitors Centers and hotel concierge desks have indicated the need for a printed monthly calendar that gives visitors information about the arts. The format is easy to read and easy for visitors to carry with them—and it's easy for the Visitors Centers and hotels to store and display. The printed calendar brochures are also available to tour operators and travel agents. They are also mailed to potential visitors upon request and are made available to the Convention&Visitors Bureau for distribution. Finally,the United Arts Council has partnered with the CVB for many years in the distribution of this information. We remain committed to our partnership and have contacted Paradise Advertising in order to redesign both the printed and digital versions of the calendar brochure to reflect the CVB's evolved brand image, provided funding is granted. May 28, 2015 New Business 7-f 5 of 5 ADDITIONAL PROJECT INFORMATION This funding request is for production costs related to the Calendar of Events brochures,which cover the entire year. All other costs associated with this marketing plan are absorbed by the UAC. The arts and cultural scene is an important part of what tourists enjoy during their visits to Collier County. There are arts and cultural activities happening year-round, with virtually hundreds of events and activities available for visitors. There is nothing like Collier County's printed monthly Calendar of Events brochure anywhere in southwest Florida. This type of publication is not available in Lee, Charlotte or Sarasota counties. Funding Assistance Request We request funding from the CVB budget in an amount of up to $17,200 for production and distribution of the Calendar of Event brochures for Fiscal Year 2015-2016. Please note that without funding assistance from the CVB, we will not be able to continue to produce the printed Calendar of Events brochure to assist our visitors in identifying our many varied cultural offerings, due to the limited resources of the UAC (a 501c3 charity). Budget Estimates The calendar of cultural events brochures will be published nine (9)times per year—six monthly calendars,plus three combined issues in summer. Our cost estimates include compilation of data, graphics,typesetting& layout, printing and distribution. Total estimated annual cost up to and not to exceed:$17,200 TOTAL ARTS TOURISM MARKETING PROJECT BUDGET INCOME CVB Request: $17,200 Estimated Additional Project Funding Sources: Memberships& Donations: $10,000 Revenue from Fundraising Events: $10,000 Total Additional Funds: $20,000 Total: $37,200 EXPENSES Expenses to be charged to CVB for arts calendar brochure: Printing of calendars: $7,500 Data compilation, graphics, Type setting & layout $5,000 Paradise Advertising Redesign assistance $2,700 Distribution of calendar brochures $2,000 TOTAL EXPENSE BUDGET FOR CVB FUNDS: $17,200 Estimated total budget for Arts Tourism Marketing $37,200 (Other expenses are estimated at$20,000 annually and include website hosting and updates; pro-rata staffing; printing&mailing costs for other tourism publications; Celebrate the Arts month expenses) May 28, 2015 New Business 7-g 1 of 2 EXECUTIVE SUMMARY Recommendation to approve payment for a Joint Coastal Permit in the amount of$22,970 for the 15-year FDEP permit under DEP File No. 0311817-001-JC for beach renourishment, authorize all necessary budget amendments, and make a finding that this item promotes tourism (Project No. 80165). OBJECTIVE: To obtain FDEP 15-year Permit for beach renourishment through 2030. CONSIDERATIONS: The existing 10-year FDEP permit expired in January 2015 and was extended 2-years until January 2017. Staff began developing a new FDEP 15-year permit application during the summer of 2014. An FDEP application has been submitted in sufficient detail to determine permit fees. Approval of this item will allow the new 15-year FDEP permit application to continue to be developed and processed. FISCAL IMPACT: Funding for the proposed 15-year FDEP permit and estimated related public notice costs required for permit is not presently included in the budget. However, sufficient funding is available in Tourist Development Tax Fund (195) reserves. A budget amendment will be necessary to move funds from reserves into Project No. 80165, County Beach Analysis. Grant funding for this item may be requested for reimbursement from a grantor agency. GROWTH MANAGEMENT IMPACT: There is no growth management impact related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 14, 2015 CAC meeting this item was unanimously recommended for approval by an 8 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners approves payment for a Joint Coastal Permit in the amount of$22,970 for the 15-year FDEP permit under DEP File No. 0311817-001-JC for beach renourishment, authorize all necessary budget amendments, and make a finding that this item promotes tourism (Project No. 80165). Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachment: Permit Fee May 28, 2015 New Business 7-g 2 of 2 Bureau of Beaches&Coastal Systems Joint Coastal Permit Fee Calculation Sheet Activity Description Rule *Amount Units Fee Rigid Coastal Structures Structure Length 62b-41.0085(3)(a), 0 feet $0.00 Beach Restoration&Nourishment Sand Volume 62B-41.0085(3)(b) 870,000 yd' $10,500.00 Construction and Maintenance Dreding of Inlets Maintenance Dredging Only 0 yd3 $0.00 Beach or Nearshore Placement 62B-41.0085(3)(c) 180,000 yd3 $3,500.00 Inlet Related Structures 62B-41.0085(3)(d) 0 # of structures $0.00 Minor Structures and Activities 62B-41.0085(3)(e) no yes/no $0.00 Renewal Review 62B-41.0085(3)(f) no yes/no $0.00 Time Extension/Transfer 62B-41.0085(3)(g). no yes/no $0.00 State Cost Share Enter state share for waived portion of fee 62B-41.0085(6) 40.35 % $8,351.00 Experimental Project 62B-41.00850 _ no yes/no $0.00 Subtotal(Total 62B-41 Fees) $8,351.00 Environmental Resource Fee Placement area (acres)seaward of ECL/MHW line 62-4.050(4)(h)4.a.(I-V) 147 acreage 14000 Variance Mixing Zone 62-4.050(4)(e)7.a.(II) no yes/no $0.00 State Lands Authorizations Are you requesting a SSL easement or lease? 18-21.009 yes yes/no $619.00 Subtotal(Total 62-4 and 18-21 Fees) $14,619.00 Total Permit Fee $22,970.00 PL May 28, 2015 New Business 7-h 1 of 8 EXECUTIVE SUMMARY Recommendation to review the April 2015 beach survey results and endorse a staff recommendation to not renourish the Vanderbilt, Pelican Bay, Park Shore or Naples beaches in the Fall (November) of 2015. OBJECTIVE: Obtain concurrence and endorse a recommendation that no beach renourishment is required in FY2015/16 for the Vanderbilt, Pelican Bay, Park Shore or Naples beaches based on the April 2015 beach survey. CONSIDERATIONS: The results of the annual beach surveys taken earlier this month have just been received. Based on the survey results, staff is recommending NO beach renourishment this November 2015. Staff is also recommending continued monitoring of these beaches over the next year. If significant hot spots develop during the year, then targeted renourishment can occur. Vanderbilt Beach When compared to the 100 foot design standard plus 3 years of advanced renourishment, the Vanderbilt average beach width is 115 feet and has an excess volume over the advanced renourishment requirements of 11,340 CY's. It has 2 locations where the advanced fill requirements are not met; R-25 requires approximately 1,650 CY's to fill the advanced renourishment template and R-27 requires 900 CY's to fill its advanced renourishment template. These volumes are relatively insignificant and will not be able to justify a renourishment event. Also, please remember that the Vanderbilt beach was essentially renourished to the 6 years of advanced renourishment standard in 2013 as a result of TS Fay's damages. Park Shore Beach The Park Shore beach has a design standard of 85 feet and currently averages just over 100 feet in width with an excess of 15,760 CY's of fill above the 3 year advanced fill requirements. It has 3 locations where it does not meet the advanced fill requirements; R-44 would require approximately 2,150 CY's to meet advanced renourishment requirements, R-46 would require 2,300 CY's to meet advanced renourishment requirements and R-49 would require an additional 2,500 CY's for advanced renourishment. These volumes are also relatively insignificant. Pelican Bay Beaches The Pelican Bay beaches were also surveyed and analyzed. The Pelican Bay beaches encompass the area between R-31 to R-37. These beaches have a 100 foot design standard and the renourishment has been paid for by the Pelican Bay Services Division since they are designated as private beaches without public access. This beach segment average 105 feet in width with the beaches between R33 to R-37 requiring approximately 11,800 CY's to fill the advanced renourishment requirements. There is plenty of sand at R-31, R-32 and R-33 but the beach width has reduced to between 95 feet and 90 feet at the southern sections. The northern Pelican Bay Pavilion is located at R-35.5 where the beach is approximately 93 feet wide. I would not recommend renourishing the Pelican Bay beaches this year but this is a Pelican Bay decision. The renourishment cost would be expensive because of the fixed cost for engineering, permitting, monitoring, mobilization and the small quantities involved. May 28, 2015 New Business 7-h 2of8 Naples Beaches The Naples beach was renourished last year and will not be renourished for another two years. Clam Pass Beach This beach has not been renourished since 2007 and is in need of renourishment but cannot be renourished due to the lack of a USACE permit. Beach renourishment for the Clam Pass Park is tied up with the dredging permit that the Pelican Bay Services Division is obtaining. The county commission can direct staff to add the renourishment of the Clam Pass Park to the new 15 year permit application that CZM is pursuing if so desired. Having the capability to renourish this beach from both the dredging of Clam Pass for tidal flushing and also with the new Master 15 year beach renourishment permit will give the county additional flexibility to maintain and renourish this beach. FISCAL IMPACT: Funds have been budgeted for a beach renourishment in the Fall of FY2015. If not necessary, these funds will be returned to reserves after confirmation that no significant hot spots will develop. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. COMMITTEE RECOMMENDATIONS: At the Coastal Advisory Committee May 14, 2015 meeting this item was unanimously recommended for approval by an 8 to 0 vote. This item will be presented to the Board of County Commissioners on June 9, 2015 for approval. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to review the April 2015 beach survey results and endorse a staff recommendation to not renourish the Vanderbilt, Pelican Bay, Park Shore or Naples beaches in the Fall (November) of 2015. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management Attachment A: Staff Analysis May 28, 2015 New Business 7-h 3 of 8 • R 1 i� CONTROL INFORMATION 8 PROJECT DESIGNATION �.} /1-y_ ! " FDEP EASTING NORTHING AZIMUTH PROJECT y r.e- • MONUMENT (FEET) (FEET) (DEG) LOCATION 7 5^• R-17 3839274 7108895 270 R 8 R-18 384127.0 709906 7 270 o ci - ' R-19 384326.0 708878 0 270 8 c p,1� R>2i R-20 384517.5 707866 6 270 N 3 t _ R-21 384728.9 706858 3 270 i� R-22 384938.9 7058395 270 Q, _ al"�V• rs R-23 3851373 7018916 270 _ t4 ? R-24 3851171 7038716 260 w ("\4R''' ' R-25 385647.5 702813 9 270 m W .R-.2d d - R-26 385847 4 701850 5 270 '�O VANDERBILT FR_xr { R-27 385990.2 700866.9 260 w 4 PROJEC! 28 R-28 386161.7 6996840 275 2 .K1f--18 ,ra _ R-29 386341.5 6988471 270 A-30 - 1- 'a F R-30 386537 6 697837 4 270• R-31 - • - 7; R-31 386705 3 696813 6 270 F. .1.R-32 r-. - h1i. ,F P.32 386691 1 695824 5 270 Q w R-33 R-33 387046 2 694818 9 270 m 2 PELICAN BAY .8-34 -g 1 ■ R-34 3872265 6938081 270 3 G PROJECT R-35 F R-35 387408.2 692827 8 270 -�2 z R-36 '• Ii j R-36 387522 6 691835.1 270 .m a-3?1, r� I P ..1 R-37 387678.2 6907891 270 _ ! R-38 387783 7 689818 1 270 R-30 4 a-59 ,- R-39 387874 7 688799 5 270 - , P- ""-t R40 387963 8 687793 8 270 ,°a - - a-ao i t;i .N R41 388051 6 686785 6 270 8 % 41 Ri a 1 j:! R42 386209 4 685731 0 265 Z U R.42 R43 388248 5 684692 3 270 R14'• '-. 1i :1.",�: R-04 3883591 6837015 270 t= 6-44- Off• '1 - - R45 388478 9 682660 0 270 :�"S R46 388538 6 681554 5 270 V .q-46 s R47 3885438 6805810 270 O ._ x -4 - - ;1t-a7 - R-48 388568 5 679648 1 270 k 8,a4 t. -� R49 388583.3 678581.0 270 tt PARKSHORE (P'...49 , - 3. - 7.50 3886129 677495.2 270 p PROJECT i ';z a p ' - R-51 388714 1 676169 5 270 y g� R-52 388834.0 675291.9 270 k i-1.` �1 ! 74-53 3889296 674247.9 270 d• .0. 7-54 388951 4 673177 4 270 _ - 4 l..,.1 -,- U-55 388974 6 672131 1 270 w r R-56 389065 2 671211 B 270 GULF t$ - No/Doctors • T 389142 0 670447 6 270 OF }•- ..p '� . N.._ R-58A 3893536 6692024 270 -7 R-58 389668 6 668693 6 270 MEXICO F. ,a .. ,, a. - - R-59 389847 3 667728 9 270 Si .,1\' R-60 390145 2 666685 1 270 `s.� ."ky1'' R-61 390438.0 665648 5 270 a.7" _ . 7-62 390431 8 664628 1 270 r Nd1 � 4-." R-63 390641 5 663641 5 270 ;' R-64 390814 4 662732.0 260 t1.. •0400 T-65 390899 0 661954.0 260 41 T K i- i t ! R-66 391078 4 661148 1 260 0. S 1NE •; /• ",A. R-67 391148 4 660351.0 260 2 NAPLES 1-61 4 R-68 391220 2 659545.1 260 U PROJECT . . c t . -K° ' T-69 3912746 658735.7 260 doh .../, R-70 3913514 657941.3 260 W '�`�"�+"" -% R-71 391469 6 6571472 260 - ■A- ,°4,»r R-72 391609 0 656356.0 260 N • 1<:y1" # R-73 391593 8 655544.4 260 s 74-74 391736 2 654741.2 260 F 74-75 391888.5 653966,1 260 R S• `r R-76 391908 9 653165.9 260 p.y6, �. . R-77 3920744 652384.9 260 0 4000 8000 - •,-�,•a ., '' ' p_Ty -`y"- . R-78 392106 6 651619.7 260 6-60 ! ^ ('- R-79 392141 7 650514.4 260 SCALE: 1" = 8000 '- R-80 392232 4 649367 2 260 NOTES: �81 - - R-81 392335 7 648294 8 275 n 1. PHOTOGRAPH DATED JANUARY 2014 COURTESY OF CO a R-82 392476 3 647432.1 270 a COUNTY PROPERTY APPRAISERS OFFICE. . •° R-83 3926512 6463996 260 c 2. COORDINATES ARE IN FEET REFERENCING THE NAO83 A-et, , HORIZONTAL DATUM. :1e d S' R-84 392689 3 645439.8 260 E 3. MONUMENT LOCATIONS & AZIMUTHS PROVIDED BY FDEP a 65 1._ 4 w'I U-85 3928526 6444723 260 C7 R-58A INFORMATION OBTAINED FROM PREVIOUSLY 1_M 7-86 393015 0 643604 4 260 � ' PUBLISHED MONITORING REPORTS. R-87 3929552 642603.1 270 Z 4. EXHIBIT FOR ILLUSTRATIVE PURPOSES ONLY. ' R-88 3932718 6415876 270 5 9 PASS R-89 393342 7 6406824 260 M(x)R HUO()R )N COLLIER NMONUMEMTOSRI&G AZIMUTHS 5679 STRAND COURT & E NAPLES, FL 34110 ENGINERR; FOR: COLLIER COUNTY FAX: (239) 594-2025 i' SOASIAL DATE: 4 20 1 5 FILE: MAP SCALE: 1"=8000' PHONE: (239) 594-2021 AND PLpM11111NGS`'N JOB: 18022 DATUM: NAD83 FIGURE: 1 www.humistonondmoore.com 3 May 28, 2015 New Business 7-h 4 of 8 y = a S ti, an � a ti £ � m c C q .. D b 0 c U c„ m 7 ° R N d ai E a o S i 4, o m a m r U , T T N 6i i N a = ? i e E W U g I' off `-_' 2 o,o s U 1n U ° a U U in F 2 3 4 5 5 5 9 10 i 1 12 BEACH WIDTH-VOLUME ANALYSIS FDEP Design '2014-02 2015-04 "Fill '••2015-04 2015.04 Total Fill 3-Year Weighted DiH. Total Mon Standard Beach Beach Effective Advance Advance Advance Effective Erosion 3-yr 2015-04 DIM/ to MHW Width Width Distance Volume Volume Fill-2015 Distance Erosion 3-Yr Ero. Reach _ (Feet) (Feet) (Feet) (Feet) (CY/Ft) (CY) (CY) (%) (CY/3-Yr) (CY/3-Yr) (CY) (CY) R-22 100 120 112 131 3.3 431 2% -458 -28 R-23 100 117 114 1 013 3 8 3.801 12% -1539 262 R-24 100 114 112 1 070 3 5 3 714 13% -3 738 -25 R-25 100 108 106 1 033 19 1975 va 12% 8 -3,609 -1.635 R-26 100 139 125 989 84 8274 '- Q 12% a -3,455 4,819 R•27 100 125 109 1.095 2.7 2.935 a 13% c' -3.824 -889 R-28 100 120 119 1.026 5 8 5.945 12% -3,583 2,362 R-29 100 123 119 942 6 1 5713 11% -3.292 2.421 R-30 100 125 123 1,033 74 7.660 - 12% -3,609 4.051 R-31 100 130 131 1,022 9 7 9 928 17% -1.676 8.252 R-32 100 122 129 1 012 91 9 186 17% -1.659 7,527 11-33 100 103 105 1,022 16 1.609 in 17% m -1.676 -67 N co R-34 100 100 95 1.012 -1 6 -1,653 '- a 17% at -1.659 -3.312 - oA R-35 100 104 94 998 -2 1 -2.111 :' 16% of -1.637 -3,747 el 11-36 100 96 90 764 -33 -2.541 13% -1253 -3,794 11-37 100 93 95 264 -1 7 -453 - 4% -434 -887 R-38 R-39 R-40 North and South of Clam Pass R-41 R-42 R-43 R-44 85 76 80 432 -18 -798 4% -1,354 -2,153 11-45 85 99 96 1 078 4 0 4 279 10% -3.379 900 R-46 85 98 88 1,040 0 9 967 10% -3.262 -2.295 11-47 85 101 105 953 6 4 6.066 9% -2.989 3,077 R-48 85 84 98 1.000 3 9 3 949 9% -3,136 813 R-49 85 97 88 1.077 0 8 889 10%% -3.376 -2 486 2 7-50 85 120 117 1 208 10 2 12 379 ai 11% -3.787 8,592 Ili R-51 85 123 106 1.108 6 7 7.384 10% -3.473 3,912 R-52 85 110 100 967 4 9 4.728 9% -3,032 1.696 R-53 85 99 95 1.060 3 3 3.465 10% -3,322 143 T-54 85 124 113 735 8.0 5.867 7% -2.305 3.561 U-55 85 108 122 0 12 3 0 0% 0 0 R-56 Nortn of Doctors Pass T-57 -*Annual ""3-Year Advance Reach Erosion Erosion Fill-2015 (CY/Yr) (CY/3-Yr) (CY) Vanoerbilt(R-22+300 to R-30.5) -9 702 -29.106 40 446 DRAFT' Pelican Bay(R-30.5 to R-37) -3 331 -9.993 13 965 Park Shore(R-43+650 to R-54+400) -11 138 -33.414 49 174 -Provided by Atkins -'Based xn the 2005/2006 Fill Template "-Basec on the available volume seaward of the design beach width between•3 NAVE(2013 berm elevation)and the nearshore profile closure ""Rotes provided Dy CBI May 28, 2015 New Business 7-h 5 of 8 Ao(44,014) ‘1 0 BEACH WIDTH -VOLUME ANALYSIS `L FDEP Design '2014-02 2015-04 "Fill "'2015-04 2015-04 Mon. Standard Beach Beach Effective Advance Advance to MHW Width Width Distance Volume Volume (Feet) (Feet) (Feet) (Feet) (CY/Ft) (CV) /t t o K 4kS .3.3 J /3i Z 6 R-22 100 120 112 131 cp 431 7 ` R-23 100 117 114 1,013 3.8 3,801 p R-24 o 100 114 112 i..1,070 3.5 3,714 Z 4 tab (1.--I t x fil j_6,0 R-25 **-81 100 108 106 �i.1.033 (1.0 1,975 iSf 3 3 2 ert R-26 .AIt 41.00 139 125 w 989 T4 8.274 o ��`S'X2)x/ `$7‘ R-27 Vr 71O0 125 109 1,095 Q 2,935 ° : 3• c �/f-1 R-28 J 100 120 119 1.026 5.8 5,945 f R-29 100 123 119 942 6.1 5,713 I `411, 4.4 )55-C'5 R-30 100 125 123 1,033 7 4 7.660 ,..] R-31 100 130 131 I., 1,022 9.7 9,928 / R-32 100 122 129 1,012 9 1 9,186 I 1.(s' ,Fl x n2 S( R-33 100 103 105 p 1.022 f.6 1,609 Es'(-(� lvrZs� 9 R-34 100 100 95 ` 1.012 -1,653 ��q43 c. j S - Z,I 3i7R� R-34+__. .100 104 94 998 2 1 -2.111 1,‘..7-(-3,) h r(•'/' 8 I R-36 100 96 90 764 3 3 2541 /„ O?'f 1.4c...0, X k4 gJj'1 R-37 100 93 95 264 ( 1.7 -453 !�tt R-38 /,d c v/f y-r 11 v4 R-39 S R-40 North and South of Clam Pass R-41 R-42 q R-43 134-1•0(1W- 2/111 R-44 85 76 80 432 1 8 -798 l 7 y�uG.�'S ;,13;'J t /OYO. 113/1 R-45 I. 85 99 96 1,078 4.0 4,279 33/ 7 J R-46 �� 85 98 88 1 040 a 967 /al`sr rr R-47 85 101 105 953 6.4 6,066 R-48 , 85 84 98 1.000 3 9 3.949 7 1, 13 6.4 (3,1?-.' (077• 2,,5-09 R-491 ""� 85 97 88 1,077 e 889 v. T 50 F'1 r 85 120 117 O 1,208 10.2 12,379 v epR-51 85 123 106 -,- 1.108 6 7 7.384 R-52 85 110 100 967 4 9 4,728 R-53 85 99 95 1.060 3.3 3.465 T-54 85 124 113 735 8.0 5.867 U-55 85 108 122 0 12 3 0 R-56 North of Doctors Pass T-57 '***Annual ""3-Year Advance Reach Erosion Erosion Fill-2015 (CY/Yr) (CY/3-Yr) (CY) Vanderbilt(R-22+300 to R-30.5) -9.702 -29.106 40.446 Pelican Bay(R-30.5 to R-37) -3.331 -9 993 13.965 Q Park Shore(R-43+650 to R-54+400) -11 138 -33 414 49 174 'Provided by Atkins "Based on the 2005/2006 Fill Template -"Based on the available volume seaward of the design beach width between+3 NAVD(2013 berm elevation)and the nearshore profile closure ""Rates provided by CBI May 28, 2015 New Business 7-h 6 of 8 DEP Design Beach Width(Feet) Mon. Standard 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Wiggins Pass R-17 68 R-18 94 R-19 Not Analyzed as Part of This Report-Shown for Reference Only 81 R-20 81 R-21 93 R-22 100 107 107 120 112 112 124 118 108 N/A 120 112 R-23 100 102 123 129 116 118 113 122 116 110 117 114 R-24 100 116 132 138 119 116 135 124 125 99 114 112 R-25 100 95 135 136 112 112 124 112 113 93 108 106 R-26 100 109 147 148 123 123 135 121 123 106 139 125 R-27 100 83 124 117 98 96 97 89 91 91 125 109 R-28 100 97 138 123 112 108 112 111 99 88 120 119 R-29 100 88 143 120 105 108 107 106 98 93 123 119 R-30 100 110 141 131 109 125 113 108 117 110 125 123 R-31 100 109 132 121 117 136 131 124 117 102 130 131 R-32 100 110 139 123 109 127 126 131 120 115 122 129 R-33 100 96 107 96 99 108 111 113 105 95 103 105 R-34 100 83 104 107 87 93 110 100 102 89 100 95 R-35 100 82 103 98 79 94 97 94 87 82 104 94 R-36 100 84 96 92 79 82 92 90 90 78 96 90 R-37 100 102 92 99 92 98 95 83 95 85 93 95 R-38 - 111 88 116 104 104 101 77 109 93 101 104 R-39 - 101 95 104 88 80 111 94 107 97 107 110 R-40 - 73 77 81 76 73 107 118 83 111 98 125 R-41 - 111 110 112 138 173 99 131 80 158 157 193 Clam Pass S.of Wiggins Pass Avg.Beach Width - - - - - - - - 83 R-17 to R-21 Vanderbilt Beach Avg.Beach Width 100 132 129 112 113 118 112 110 99 121 115 R-22 to R-31 Pelican Bay Beach Avg.Beach Width 95 110 105 94 106 109 105 102 91 107 105 R-32 to R-37 N.of Clam Pass Avg.Beach Width 99 92 103 101 107 105 105 95 115 116 133 R-38 to R-41 May 28,2015 New Business 7-h 7 of 8 SURVEY LEGEND BEACH PROFILE: R-23 10- NEARSHORE DETAIL —2015-04 MONITORING 501 ®SAND SEAWARD or THE DESIGN WIDTH AREA OF THE HATCH= 101.3 11 OR 101.3 FT'/FT OF BEACH OR 3.8 CY/FT 3.0'NAVD - HALF THE DISTANCE TO THE NEXT MONUMENT,TO THE NORTH AND SOUTH.FROM R-23(EFFECTIVE DISTANCE) = 1.013 FT(OF BEACH) 2013 BERM ELEV. 1,013 FT X 3.1(ACTUALLY 3.75)CT/FY a 3,801 CY OF SAND SEAWARD OF THE DESIGN WIDTH (IF THE PROFILE WAS LOCATED LANDWARD OF THE DESIGN WIDTH THE VOLUME WOULD BE NEGATIVE) 0- 4/2013 PROM 0.33'HARD NNW) 9 -3 4 20∎ WIDTH THE ICO TO THE -13 DRAFT 44 2D" 3 2 = tl 0 O -25 -0 0 0 0 2 0 400 400 INSTANCE SEAWARD OF MONUIENT(FT.) 1 o DETAIL AIM > _-___ ____v-____— __0.33'NAVD(MNW) s••••,.............C -IO- L'_20_ I 0 200 400 100 100 1000 1200 1400 1100 1100 2000 DISTANCE SEAWARD OF MONUMENT(R.) H(IMISTON COLLIER COUNTY BEACH MONITORING 3679 STRAND COURT • BEACH PROFILE Hpii hi(1()RB NAPLES, FL 34110 RNCINBRRS FOR: COLLIER COUNTY FAX: (239) 394-2025 I cws.0 DATE: 4/7/15 Ina: SECTION GALE: SHOWN PHONE: (239) 594-2021 wN IN ISAN JOB: 18022 'DATUM: NAVD FIGURE: www.humI$tonandmooro.com May 28, 2015 New Business 7-h 8 of 8 E tv _ " m a C C k � j . t U t 0 .' . m A c, U p p U a t V W R y , o V E q Z a` C a, C L C C ' % oa nt � E E 'O o E E Em ,C, �° m a o z ? 3 3 d o v m -8 o T, g t is 8 E o 2 °. 0 0 0 U E o,a R 0 N U 8 a 0 0 En 1 2 3 4 5 6 7 8 9 10 11 12 BEACH WIDTH-VOLUME ANALYSIS FDEP Design `2014-02 2014-12 2015-04 "Fill "*2015-04 2015-04 Total Fill 3-Year Weighted Diff. Total Mon. Standard Beach Beach Beach Effective Advance Advance Advance Effective Erosion 3-yr 2015-04 Diff./ to MHW Width Width Width Distance Volume Volume Fill-2015 Distance Erosion 3-Yr Ero. Reach (Feet) (Feet) (Feet) (Feet) (Feet) (CY/Ft) (CY) (CY) (%) (CY/3-Yr) (CY/3-Yr) (CY) (CV) R-58A 100 140 71 52 517 -17.7 -9,157 3% -2,248 -11,405 1 R-58 100 124 144 125 790 5.7 4,484 4% -3,433 1,051 R-59 100 117 111 122 1.033 5.3 5446 6% -4,491 955 R-60 100 109 126 107 1,081 1.8 1,958 6% -4.700 -2.742 R-61 100 121 158 139 1,049 11.2 11,739 6% -4.559 7.180 7-62 100 105 136 145 1,015 13.0 13,234 5% -4,410 8,824 R-63 100 116 87 106 967 1.8 1,727 5% -4.204 -2,477 R-64 100 107 103 96 854 -1.4 -1,209 5% -3.713 -4,921 7-65 100 125 122 120 804 7.2 5,778 4% -3,495 2.283 R-66 100 129 119 126 813 9.3 7,578 4% -3,533 4,045 R-67 100 174 171 172 805 26.8 21,552 4% o -3,497 18,055 R-68 100 162 163 167 810 253 20,467 — v 4% o' -3.521 16,946 946 — T-69 100 149 149 156 805 22.9 18,430 N 4% a' -3,498 14,932 r. R-70 100 140 124 136 800 135 10.789 4% -3,479 7.309 R-71 100 144 129 147 803 19.8 15.869 4% -3.491 12,378 R-72 100 155 158 172 808 29.6 23.901 4% -3,510 20,391 R-73 100 153 158 186 814 35.9 29,192 4% -3,537 25.655 R-74 100 144 145 176 803 32.0 25.664 4% -3,490 22,174 R-75 100 116 100 147 795 24.8 19,700 4% -3.456 16,244 R-76 100 113 116 94 799 -1.4 -1.107 4% -3.475 -4.582 R-77 100 116 120 111 782 -2.6 -2,060 4% -3.399 -5.459 R•78 100 100 97 103 659 0.8 540 4% -2.866 -2.326 R-79 100 105 97 99 276 -0.5 -132 1% ` -1,202 -1,334 1 R-80 R•81 R•82 R-83 R-84 North of Gordon Pass U-85 T-86 R•87 R-88 R-89 ""Annual ""3-Year Advance Adv.Less Reach Erosion Erosion Fill-2015 3-Yr Eros. DRAFT (CY/Yr) (CY/3-Yr) (CY) (CY) Naples Beach(Doctors to R-79) -27.069 -81,207 224.382 143.175 'Provided by Atkins -'Based on the 2005/2006 Fill Template "'Based on the available volume seaward of the design beach width between+3 NAVD(2013 bem•elevation)and the nearshore profile closure. --Fates provided by CBI May 28, 2015 New Business 7-i 1 of 55 EXECUTIVE SUMMARY Recommendation to approve Category "A" Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY- 2015-2016 in the amount of$7,145,522; authorize the Chairman to sign Grant Agreements following County Attorney's approval; approve the 10-year capital planning document for Fund 195-Beach Renourishment and Pass Maintenance, and make a finding that these expenditures will promote tourism. OBJECTIVE: To obtain approval of Category "A" Tourist Development Fund 195 Grant application requests for 2015-2016 in the amount of$7,145,522. CONSIDERATIONS: Category"A" Tourist Development Council Grant applications To review and approve the received TDC Category"A"Grant Applications as follows: FY2015/2016 PROJECT/DESCRIPTION: REQUESTED 1. Regulatory and Permit Compliance Sea Turtle Protection Program—Collier County-99999 $164,800 Beach Tilling—Collier county-80171 $40,000 Physical Beach and Pass Monitoring—(Vanderbilt, Clam Pass Beach, Park $165,000 Shore,Naples and Marco South Beaches along with Wiggins,Doctors,Collier Creek and Caxambas Pass)—90536 Biological Monitoring(Vanderbilt,Clam Pass Beach, Park Shore,Naples and $165,000 Marco South)—90033 Shorebird Monitoring(Vanderbilt,Clam Pass Beach,Park Shore,Naples and $28,000 Marco South)—90297 SUB-TOTAL $562,800 2. Beach Renourishment Projects Collier County Beach Renourishment—80096 $2,5000,000 County Beach Analysis and Design—80165 $50,000 Marco Island South TS Debbie Renourishment(15,000 CY's)—90061 $525,000 Marco Island Central Beach Grade(150,000 CY's) - 90062 $1,000,000 Local Government Funding Request(LGFR)—90065 $14,000 SUB-TOTAL $4,089,000 3. Inlet Projects Wiggins Pass Dredging/Monitoring- 80288 $25,000 Clam Pass Dredging(Pelican Bay) - 88032 $178,000 Doctors Pass South Jetty Reconstruction-90029 $500,000 Collier Creek Dredging(30,000 CY's)—90064 $500,000 Doctors Pass Dredging/Monitoring- 90549 $25,000 SUB-TOTAL $1,228,000 May 28, 2015 New Business 7-i 2 of 55 4. Beach Maintenance Beach Maintenance—Collier County/Marco Island—90533 $186,200 Beach Maintenance—City of Naples—90527 $160,922 Vegetation Repairs/Exotic Removal—County Wide—90044 $0 SUB-TOTAL $347,122 5.Administration 185 Project Management and Administration $579,700 Indirect Administration Cost(Indirect Costs) $113,900 Department Rent $10,000 Fund 195 Administration Cost (Fiscal Support) $70,000 Tax Collector Fee's (2.5%) $145,000 SUB-TOTAL $918,600 TOTAL GRANTS $7,145,522 Regulatory and Permit Compliance: All these items are required by FDEP permit, required by law or required to maintain critical programs between required permit activities. Approval is recommended. Planned Projects: Projects required to maintain the beaches, inlets and the engineering and permitting required to support construction. Approval is recommended. Beach Maintenance: Exceptional beach experience for our residents and visitors has been at the heart of our success in the past. These items are required to maintain that experience. Approval is recommended. Administration: This item funds County staff to manage the projects, maintain the beaches, administer the program and is broken down as follows: Staff includes the Manager; Clerical Support; a Project Manager; a Field Supervisor; 2 equipment operators to clean and maintain the County and Marco Beaches. An additional equipment operator added this fiscal year which allows the Field supervisor to perform beach management duties that have not been fully performed since Al Madsen retired 3 years ago; Indirect Administrative Costs required for administrative functions like purchasing, information technology, motor pool and human resources; Current rent; Division Fiscal Support; and charges for the Tax Collector are also included. Approval is recommended FY 2016 10-year Capital Planning Document A 10-year capital planning document has been developed jointly by Collier County staff to identify and balance long-term capital requirements/expenses and revenues received from the tourist development tax Fund 195 for beach renourishment and pass maintenance. This document is strictly used for planning. All grant requests and expenditure requests will be reviewed and approved by the Coastal Advisory Committee, the Tourist Development Council, and the Board of County Commissioners. May 28, 2015 New Business 7-i 3 of 55 Additionally, the Florida Department of Environmental Protection (FDEP) Local Government Funding Request (LGFR) program requires that a 10-year planning document be utilized and approved for all municipalities seeking cost-share funding for Beach Management projects. Approval of this document for planning purposes satisfies the intent of this program. FISCAL IMPACT: The Fiscal Year 2015/2016 proposed Beach Renourishment Fund 195 budget appropriates funding for these grant applications. The source of funds is Category "A" Tourist Development Tax dollars. GROWTH MANAGEMENT IMPACT,: There is no impact to the growth management plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 14, 2015 CAC meeting this item was unanimously recommended for approval by an 8 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: Recommendation to approve Category "A" Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY-2015/2016 in the amount of $7,145,522; authorize the Chairman to sign Grant Agreements following County Attorney's approval; and make a finding that these expenditures promote tourism. Prepared by: J. Gary McAlpin, P.E., Manager, Coastal Zone Management Department Attachments: A)Agreement; B)FY 2016 10-year capital planning document C)Grant Applications May 28, 2015 New Business 7-i 4 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier County Sea Turtle Protection Program/Environmental Compliance 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples,FL 34109 2, Contact Person,Title and Phone Number: Name: Barry Williams, Director Address: 15000 Livingston Road City: Naples, FL,34109 Phone: 239-252-4035 FAX: 239-514-8657 Other: 239-280-7035 3. Organization's Chief Official and Title: Barry Williams, Director Collier County Parks and Recreation Department 4. Details of Project-Description and Location: The following activities require coastal construction permits from the State of Florida and thus a sea turtle monitoring program. 1. Beach nourishment; 2. Construction, excavation or maintenance of coastal inlet and related shoals; 3. Beach cleaning and grooming activities landward of the mean high-water line. 4. Beach cleaning following a red tide or storm event. The following excerpts from current regulations(Chapter 16B-41 Rules and Procedures for Application for Coastal Construction Permits,Florida Administrative Code),provides for the scope of the permitting process and protection of marine turtles as it relates to the aforementioned activities. 16B-41.001 Scope This chapter provides the requirements and procedures for the issuance,denial,transfer, renewal, modification, suspension and revocation of coastal construction permits. In this Chapter Coastal Construction is defined as "any work or activity on or encroaching upon May 28, 2015 New Business 7-i 5 of 55 sovereignty lands of Florida,below the mean high-water line of any tidal water of the state,which is likely to have a material physical effect on existing coastal conditions or natural shore and inlet processes." 16B-41.0055 Protection of Marine Turtles(Florida Administrative Code) (1) In keeping with the Departments Authority to protect marine turtles pursuant to Section 370.12, Florida Statutes,any application for a permit under this Chapter for coastal construction that affects marine turtles shall be subject to the conditions and requirements for marine turtle protection as part of the permitting process. (2) The Department shall require appropriate measures to protect marine turtles and their habitat,such as: nest surveys,nest relocation,nest marking,modification of coastal construction,measures to reduce sand compaction,and short and long term monitoring to assess the impacts of the permitted coastal construction on marine turtles and their habitat. The Parks and Recreation Department,marine turtle permit holders for Collier County, monitor the following beaches for sea turtle activities as State and federal permit requirements for beach renourishment,beach raking,allowance for the use of vehicles on the beach for surveys,beach cleanup following a red tide or storm event and special events . Barefoot Beach: construction,excavation or maintenance of Wiggins Pass(only that area included within the area of influence of Wiggins Pass; 1 mile north of Pass south to Wiggins Pass);pass material disposal location(renourishment); beach cleaning following a storm event and red tide Vanderbilt Beach: beach nourishment;construction,excavation or maintenance of a coastal inlet and related shoals(Wiggins Pass and Clam Pass);beach cleaning and grooming activities landward of the mean high-water line. Park Shore: beach nourishment;construction,excavation or maintenance of a coastal inlet and related shoals(Clam Pass and Doctors Pass), Upland sand temperature studies as required by the State. City of Naples: beach nourishment;construction,excavation or maintenance of a coastal inlet and related shoals(Doctors Pass and Gordon Pass) City of Marco Island: construction,excavation or maintenance of a coastal inlet and related shoals(Big Marco Pass and Caxambas Pass); Beach nourishment;Hideaway Beach T-Groin; beach cleaning and grooming activities landward of the mean high-water line. The duties and associated costs of the program are as follows: 1. Administrativelpermitting 2. Reconnaissance and beach zoning including installation and maintenance of DNR location reference monuments for CZM and Sheriff department 500 feet increments along 26 miles of beach 3. Daily monitoring(7 days/wk./beach-April 01-May 01 depending on renourishment schedules through Oct.31) 4. Evaluation,mapping and data entry May 28, 2015 New Business 7-i 6 of 55 5. Responding to sea turtle disorientations(associated with renourishment and beach profile,as required by the State) 8. Reports(Sea Turtle Protection Plan- Annual Report;special reports per each beach nourishment and T-groin units, Index Nesting Beach Reports(Vanderbilt); State Productivity Reports,Beach Compaction Reports) 9. Mobilization/demobilization- 10. Vehicle maintenance-ATV's, penetrometers,data loggers 11. Supplies-acquisition,maintenance,inventory 12. Sand studies including beach compaction,sand temperature and ground/surface water studies and associated reporting requirements 13. Dune vegetation monitoring and exotic removal 14. Nest relocation in construction areas 15. Monitoring and reporting of escarpments 16. Additional studies required as required State/Federal permits(Florida Statute Chapter 161-053 F.A.C.Chapter 62b-33) 17. Stranding reports and removal of injured,sick and dead sea turtles from all County beaches(average 50-100/yr). 18 Public awareness-news media and public speaking upon request. 19. State mandated beach lighting compliance inspections and follow-up 21. Assist with maintaining rope and posting along the dunes 22. Other duties as requested by CZM Department 23. Provide technical assistance and respond to data requests from coastal engineering consultants upon request. The purpose of this application is to obtain funds to perform the requirements of a sea turtle protection program in the specified locations. 5. Estimated project start date: October 1,2015 6. Estimated project duration: One fl)year 7. Total TDC Tax Funds Requested: $ 164,800 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X) May 28, 2015 New Business 7-i 7 of 55 Collier County Tourist Development Council Category "A"Grant Application Page 2 Collier County Sea Turtle Protection Program/Environmental Compliance PROJECT BUDGET PROGRAM ELEMENT, AMOUNT TDC Funds Requested $ 164.800 City/Taxing District Share $ State of Florida Share S Federal Share $ TOTAL $ 164,800 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Personnel and Operating $ 164,800 TOTAL S 164,800 1 have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelin and criteria. ,ipkti e Signature of ponsor Organization's Chief Official altiA//3 bate May 28, 2015 New Business 7-i 8 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Tilling—County Wide (80171) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Beach tilling is required by FDEP permit and is performed directly prior to turtle nesting Season. Tilling is paid on an acre basis for re-nourished beaches. Approval is recommended 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TUC Tax Funds Requested: $40,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) May 28, 2015 New Business 7-i 9 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Beach Tilling PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $40,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 40.000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $_40,000.00 $ TOTAL $ 444000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Sigtlature offSponsor 0 anization's Chief Official Date May 28, 2015 New Business 7-i 10 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance City/County Physical Beach and Pass Monitoring (Vanderbilt,Clam Pass Beach,Park Shore,Naples,Marco South beaches along with Wiggins, Doctors,Collier Creek and Caxambas Passes) (No.90536) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N.Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This Physical Beach Monitoring is required by FDEP permit and future renourishment. Beaches monitored will be Vanderbilt, Clam Pass Beach, Park Shore, Naples, Marco South and the southern portion of Barefoot Beach. Passes monitored will be Wiggins, Doctors,Collier Creek and Caxambas. Approval is recommended. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $165,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) 3 May 28, 2015 New Business 7-i 11 of 55 Collier County Tourist Development Council Category "A" Grant Application Page 2 City/County Physical Beach and Pass Monitoring (Vanderbilt,Clam Pass Beach,Park Shore,Naples,Marco South beaches along with Wiggins,Doctors,Collier Creek and Caxambas Passes) (No. 90536) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 1.65,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Contractual Services $ 165,000.00 $ $ $ TOTAL $ 165,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria.tol Si g I�iture of ponsor Organization's Chief Official Date May 28, 2015 New Business 7-i 12 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Near Shore Hard Bottom Monitoring (No.90033) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Biological Monitoring is required by FDEP permit to determine the health of the near shore hardbottom as a result of the recent renourishment. Approval is recommended 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $165,000.0() 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) 9 May 28, 2015 New Business 7-i 13 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Near Shore Hard Bottom Monitoring (No. 90033) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 165,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Contractual Services $ 165,000.00 $ TOTAL $ 165,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. (Pdad fu4 s re of Sponsor Orgsintion's Chief Official Date May 28, 2015 New Business 7-i 14 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Shorebird Monitoring (Vanderbilt,Park Shore,Naples& Marco South) (No. 90297) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Shorebird Monitoring is required for Vanderbilt, Park Shore, Naples and Marco South Beaches by, FDEP permit. Approval is recommended. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $28,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) 5 May 28, 2015 New Business 7-i 15 of 55 Collier County Tourist Development Council Category "A" Grant Application Page 2 Shorebird Monitoring (Vanderbilt, Park Shore,Naples&Marco South) (No.90297) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $28,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $28000.00 PROJECT EXPENSES: (Engineering,Mobilization, Contractor,Monitoring etc) Contractual Services $ 28,000.00 TOTAL $ 28,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Si Nature of Sponso Organization's Chief Official Cjate g May 28, 2015 New Business 7-i 16 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier Beach Renourishment (80096) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: As per County funding policy, $2,500,000 has been set aside to perform maintenance renourishment of either the Vanderbilt or Park Shore Beach. Annual monitoring does not require renourishment at this time. However, these funds will be set aside to fund hot spot emergencies if they occur. Budgeted: $2.5M. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $2,500,00.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) lr May 28, 2015 New Business 7-i 17 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Collier Beach Renourishment (80096) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $2,500,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 2,500,000.00. PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 2,500,000.00 $ $ TOTAL $ 2,500,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. $11114 ' 0` 5 Si natuf Spans iOr Organization's Chief Official Date May 28, 2015 New Business 7-i 18 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance County Beach Analysis & Design (80165) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Engineering needed to obtain a Notice to Proceed or other permitting activities required to perform repairs and maintenance of our beaches. Budgeted: $50K. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: S50,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) May 28, 2015 New Business 7-i 19 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 County Beach Analysis and Design PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $50,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share TOTAL $ 50,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 50,000.00 $ TOTAL $_50,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Signature o Sponsor O ganization's Chief Official ate May 28, 2015 New Business 7-i 20 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Marco Island South TS Debbie Engineering,NTP& Renourishment(15,000 CY's (No.90061) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This project is to repair approximately 15,000 CY's of damage caused by TS Debbie at the south end of the Marco Island. This project will be reimbursed by FEMA at 75% and the FDEM at 12.5%. Authorized costs are approximately $525K. Budgeted: $525K. 5. Estimated project start date: October 1,2015. 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $525,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) May 28, 2015 New Business 7-i 21 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Marco Island South TS Debbie Engineering,NTP& Renourishment(15,000 CY's iNo.90061) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $525,000.00 City/Taxing District Share State of Florida Share $ Federal Share $ TOTAL $525,0000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor, Monitoring etc) Contractual Services $ 5251000.00 TOTAL $ 525,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. , rig/. Si'9 ture o p onsor Or nization's Chief Official Date May 28, 2015 New Business 7-i 22 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Marco Central Beach Regrade(150,000 CY's) iNo.90062) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Construction required to re- grade the Marco Island Central beach with approximately 150,000 CY's of near shore beach sand. Budgeted: SUM. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months May 28, 2015 New Business 7-i 23 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Marco Central Beach Regrade(150,000 CY's) (No. 90062) 7. Total TDC Tax Funds Requested: $1,000,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes(X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 1,000,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 1,000,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Construction&Construction Cost $ 1,000,000.00 TOTAL $ 1,000,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. d-/‘,1 ,. 7f Sign ure of Nponsor Or g.. ization's Chief Official Date May 28, 2015 New Business 7-i 24 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Local Government Funding Request(LGFR) (No.90065) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Support required to prepare and submit the LGFR to FDEP as required to secure cost-share FDEP funding. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months � o May 28, 2015 New Business 7-i 25 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Local Government funding Request(LGFR) (No. 90065) 7. Total TDC Tax Funds Requested: S14,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 14,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 14,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Analysis and Submittal $ 14,000.00 $ __..._._._..._ $ $ TOTAL $ 14,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. tl ° ,. !" 15— jt . Signature o Sponsor Organization's Chief Official Date May 28, 2015 New Business 7-i 26 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Wiggins Pass Dredging/Monitoring (No. 80288) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Monitoring of the Wiggins Pass channel as required to determine annual shoaling and required by FDEP permit. Budgeted: $25K.. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) tl May 28, 2015 New Business 7-i 27 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Wiggins Pass Dredging/Monitoring No. 80288 PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $25,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $25,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Contractual Services $ 25,000.00 $ $ $ TOTAL $25,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Aga,,, 5/96-- Signatu of Sponsor Organization's Chief Official Date l May 28, 2015 New Business 7-i 28 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Clam Pass Dredging(Pelican Bay) No. 88032 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Funds budgeted to allow the Pelican Bay Services Division to dredge Clam Pass in 2016. Budgeted: $178K. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $178,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) 11/ May 28, 2015 New Business 7-i 29 of 55 Collier County Tourist Development Council Category "A" Grant Application Page 2 Clam Pass Dredging(Pelican Bay) No.88032 PROJECT BUDGET PROGRAM ELEMENT AMOUNT, TDC Funds Requested $ 178,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 178,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Contractual Services S 178,000.00 $ $ $ TOTAL $ 178.000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will. comply with all guidelines and criteria. ;a -40-5- Si n t re of S g onsor Organization's Chief Official Date May 28, 2015 New Business 7-i 30 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Engineer/Permit—Doctors Pass South Jetty Rebuild & New Erosion Control Structure (No. 90029) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 IN. Horseshoe Drive Naples, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Funds budgeted to rebuild the Doctors Pass South Jetty to original design specifications. Budgeted: $500K. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months Collier County Tourist Development Council Category "A" Grant Application Page 2 t3 May 28, 2015 New Business 7-i 31 of 55 Engineer/Permit—Doctors Pass South Jetty Rebuild & New Erosion Control Structure iNo. 90029) 7. Total TDC Tax Funds Requested:$500,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $500,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $500,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Construction&Inspection $500,000.00 TOTAL $ 500,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 1/%11 6 Signature of JSponsor Orga ation's Chief Official Date May 28, 2015 New Business 7-i 32 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier Creek Dredging f No.90064) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 2.52-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Funds budgeted to dredge Collier Creek of approximately 30,000 CY's. Budgeted: $500K. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 4`{ May 28, 2015 New Business 7-i 33 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Collier Creek Dredging (No. 90064) 7. Total TDC Tax Funds Requested: $500,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $500,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $500,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Construction and Inspection $500,000.00 TOTAL $ 500,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. P40-ty Si nature of ns ' g pa ar Orga'nization's s Chicf Official Date May 28, 2015 New Business 7-i 34 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Doctors Pass Dredging/Monitoring (No.90549) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Nantes, Florida 34104 2. Contact Person, Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Nantes ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Monitoring of the Wiggins Pass channel as required to determine annual shoaling and required by FDEP permit. Budgeted: $25K. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months t5 May 28, 2015 New Business 7-i 35 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 Doctors Pass Dredging/Monitoring (No.90549) 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $25,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $25,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Monitoring Activities $25,000.00 $ $ $ TOTAL $25,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. � 1 ` Je/t5- Sign of p on or Organization' te May 28, 2015 New Business 7-i 36 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Cleaning/Maintenance Collier County/Marco Island (No. 90533) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 341.04 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tim Nance,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item is required to maintain the beaches and is recommended for approval. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TI)C Tax Funds Requested: $186,200.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) May 28, 2015 New Business 7-i 37 of 55 Collier County Tourist Development Council Category "A" Grant Application Page 2 Beach Cleaning/Maintenance Collier County/Marco Island (No. 90533) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $_186,200.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 186,200.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) _Operating Expenses $ Capital $ $ $ $ TOTAL $ 186,200.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 3167/1 5— geml /Lie c/14'9",d* Si ature of ponsor Organization's Chief Official Date May 28, 2015 New Business 7-i 38 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY "A" GRANT APPLICATION 2016 Beach Renourishment and Pass Maintenance Naples Beach Maintenance (Project Title) 1. Name and Address of Project Sponsor Organization: City Of Naples 735 Eighth Street South Naples, Florida 34102 2. Contact Person, Title and Phone Number: Name: David M. Lykins, CSC) Director Address: 280 Riverside Circle City: Naples State: FL ZIP: 34102 Phone: 239/213-7110 FAX: 239/213-7130 Other: dlykinsOnaplesqov.com 3. Organization's Chief Elected Official and Title: Hon. John F. Sorey III, Mayor 4. Details of Project- Description and Location: Description: This is an annual TDC funded project essential for support of maintenance on local beaches. The City, in recent years, has taken over the upkeep and grooming of TDC eligible beaches from the County. Under this project, the City removes litter, accumulation of algae and rocks along public access beach portions of the Gulf within the City's jurisdictional limits, and custodial servicing of the Naples Pier and Lowdermilk Park. The Naples Pier receives over 1.0 million visitations annually resulting in a high level of maintenance needs. Funding is a benefit to both residents and tourist populations, and to the preservation of the beach, shoreline and overall appearance and investment in beachfront facilities. This year's request includes; 1) maintenance equipment operator, custodians, and tradesworker salaries and benefits, 2) beach cart, and 3) equipment fuel and maintenance. Location: Signification coordination of effort continues between the City and Collier County concerning beach maintenance. The project boundary location is from southernmost State- permitted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier County. 5. Estimated project start date: October 1, 2015 6. Estimated project duration: 12 Months 7, Total TDC Tax Funds Requested: $160,922 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No(X) t 1 May 28, 2015 New Business 7-i 39 of 55 Collier County Tourist Development Council Category "A " Grant Application -Page 2 Naples Beach Maintenance (Project Title) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $_160,922 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $_160,922 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) _Maintenance/Custodian/ Trade Worker Salaries_ $_141,922 _Equipment Fuel and Maintenance $_7,000 Additional Beach Cart- Gas w/ Manual Bed Lift_ $_12,000 $ TOTAL $ 160,922 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. . William Moss, City Manager Date EXHIBIT A ADDITIONAL INFORMATION May 28, 2015 New Business 7-i 40 of 55 ELIGIBILITY: Beach Maintenance activities will take place on beach area that are least 80% classified as eligible under the TDC guidelines. The project boundary location is from southernmost State-permitted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier County. ORGANIZATIONAL CAPACITY: The City of Naples will be the primary recipient and lead agency for controlling and completing all aspects and activities proposed in this grant application. The City will remain the lead agency for the duration of funding and will be the sole point of contact for all matters related to this proposal. The City has the managerial and financial capability to ensure proper planning, management, and completion of the project described in this application. BUDGET ASSURANCES: Dual Compensation: If a City project staff member or consultant is involved simultaneously in two or more projects, the staff will not be compensated for more than 100% of their time for any such dual involvement. PROJECT LOCATION MAP: *; -r—+- .•• Z_ rr.. 4 „.„. , ...,, ,„.,;_.,:„..„,...a: , ,, ....,,, ___ . ,. „.„.,,,,. N.a „ , _ . ,,, ., ,, ,, ,. „.,..,,,,..„ „,.., _,Jtiv.,,„,,,, „„, ,,,,,,,,,_ „,,,,,,,,,,„ „,. ... if” VIL'it: - .5.*"4%-',:.*IR3 iv-- ' - '.'-'• _ ` i } ' S ,* '" ray[ ` :4f �J. S''1/4%). y}yjje a1 4 • • • q,. yNt1 , ,F. y' 'wig,.+.. aa'ana.,d.a Cau.∎y',.. May 28, 2015 New Business 7-i 41 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Fund 185 Administration 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Tom Henning,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item funds County staff to manage the projects, maintain the beaches, administer the program and is broken down as follows: Staff includes the Manager; Clerical Support; a Project Manager; a Field Supervisor; 2 equipment operators to clean and maintain the County and Marco Beaches. An additional equipment operator added this fiscal year which allows the Field supervisor to perform beach management duties that have not been fully performed since Al Madsen retired 3 years ago; Indirect Administrative Costs required for administrative functions like purchasing,information technology,motor pool and human resources; Current rent; Division Fiscal Support; and charges for the Tax Collector are also included. Approval is recommended. 5. Estimated project start date: October 1,2015 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $918,600 8. If the full amount requested cannot be awarded,can the program/project May 28, 2015 New Business 7-i 42 of 55 Collier County Tourist Development Council Category"A" Grant Application Page 2 be restructured to accommodate a smaller award? Yes (X) No ( ) Fund 185 Administration PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 918,600.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 918,600.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) 185 Project Management& Administration $ 579,700 Indirect Administration Cost(indirect Costs) $ 113,900 Department Rent $ 10,000 Fund 195 Administration Cost(Fiscal Support) $ 70,000 Tax Collector Fee's(2.5%) $ 45,000 TOTAL $ 918,600 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. / 6 67 Si ature S onsor O�tion's Chief Official Date P � May 28,2015 New Business 7-i 43 of 55 FY 2015/2016 FY 2014/2015 Requested Requested Project Management and Administration $579,700.00 $521,900.00 $57,800.00 Indirect Administration Cost $ 113,900.00 $ 106,000.00 $ 7,900.00 Department Rent $ 10,000.00 $ 10,000.00 $ Division Fiscal Support $ 70,000.00 $ 70,000.00 $ - Tax Collector Fee's(2.5%) $ 145,000.00 $ 145,000.00 $ - difference from Fiscal Year 2015 related to additional FTE for FY 16 and increase in $918,600.00 $852,900.00 $65,700.00 indirect costs May 28, 2015 New Business 7-i 44 of 55 2015-2016 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND THE CITY OF NAPLES FOR FY 15/16 CATEGORY "A" CITY OF NAPLES PROJECTS THIS AGREEMENT is made and entered into this day of 2015, by and between the City of Naples, hereinafter referred to as "GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY". RECITALS: WHEREAS, CITY has submitted applications for Category "A" Tourist Development Tax Funds in the aggregate amount of one hundred sixty thousand, nine hundred twenty-two dollars ($160,922.00) for the City of Naples Projects for fiscal year 2015-2016 as described in Exhibit A and attachments to this Agreement(the "Projects"); and WHEREAS, the COUNTY desires to fund the Projects as serving a valid and worthwhile public purpose; and WHEREAS, the COUNTY finds that the Projects described herein promote tourism. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK. GRANTEE prepared detailed applications and proposals outlining the Project to be accomplished, along with a project budget, as part of the grant application process, hereinafter referred to as "Proposals," attached as Exhibits "A". GRANTEE shall provide the project activities outlined in the Proposal within the budgeted amounts provided in the Proposal. GRANTEE shall not be reimbursed for any expenditures not included in the Proposal nor be reimbursed for amounts in excess of those provided in the Proposal unless an amendment to this Agreement is entered into by GRANTEE and COUNTY. May 28, 2015 New Business 7-i 45 of 55 2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under this Agreement shall be One Hundred Sixty Thousand, Nine Hundred Twenty Two and No/100 ($160,922.00). GRANTEE shall be paid in accordance with the fiscal procedures of COUNTY upon submittal of an invoice and upon verification that the services described in the invoice are completed or that goods have been received. 2.1 GRANTEE shall determine that the goods and services have been properly provided and shall submit invoices to the County Manager or his designee. The County Manager, or his designee, shall determine that the invoice payments are authorized and the goods or services covered by such invoice have been provided or performed in accordance with such authorization. The budget for each project, attached as Exhibit "A," shall constitute authorization of the expenditure described in the invoices provided that such expenditure is made in accordance with this Agreement. 2.2 Each invoice submitted by GRANTEE shall be itemized in sufficient detail for audit thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt of goods or performance of the services invoiced. GRANTEE shall certify in writing that all subcontractors and vendors have been paid for work and materials from previous payments received prior to receipt of any further payments. COUNTY shall not pay GRANTEE until the Clerk of the Board of County Commissioners pre-audits payment invoices in accordance with the law. 2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount budgeted pursuant to the attached Exhibit"A". 3. ELIGIBLE EXPENDITURES. Only eligible expenditures described in Proposals will be paid by COUNTY. Any expenditures paid by COUNTY which are later deemed to be May 28, 2015 New Business 7-i 46 of 55 ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S written request to repay said funds. COUNTY may request repayment of funds for a period of up to one(1) year after termination of this Agreement or any extension or renewal thereof. 4. PAYMENT REQUESTS. Payment requests for interim draws and final payment must be submitted to the County in the form of the Request for Funds form attached to this Agreement as Exhibit "B". All payments are on a reimbursement basis only after proof of paid invoices are presented to the County. County may withhold any interim draw for failure to provide the interim status report, and County shall withhold final payment until receipt of the final status report or other final report acceptable to County. All invoices and requests for payment including the final payment must be received within sixty (90) days of termination of this Agreement. Any invoices and requests for payment not received in this time frame shall be returned to the Grantee and rejected for payment. 5. INSURANCE. GRANTEE is required to submit a Certificate of Insurance naming Collier County, and its Board of County Commissioners and the tourist Development Council as additionally insured. The insurance coverages identified in the Certificate of Insurance shall be maintained without interruption from the date of commencement of the Projects until the date of completion of all Projects required hereunder or as specified in this Agreement, whichever is longer. The Certificate of Insurance shall be issued by a company licensed in the State of Florida, with a current A.M. Best Financial rating of"Class VI" or higher, and provide General Liability Insurance for no less than the following amount: Bodily Injury Liability- $300,000 each claim per person Property Damage Liability- $300,000 each claim per person Personal Injury Liability- $300,000 each claim per person Worker's Compensation and Employer's Liability—Statutory May 28, 2015 New Business 7-i 47 of 55 The Certificate of Insurance must be delivered to the County Manager, or his designee, within ten (10) days of execution of this Agreement by COUNTY. GRANTEE shall not commence activities which are to be funded pursuant to this Agreement until COUNTY has received the Certificate of Insurance. 6. CHOICE OF VENDORS AND FAIR DEALING. GRANTEE may select vendors or subcontractors to provide services as described in Proposal. COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. GRANTEE agrees to disclose any relationship between GRANTEE and subcontractors and/or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. COUNTY may, in its discretion, object to the reasonableness of the expenditures and require repayment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION. To the extent permitted by law, GRANTEE shall hold harmless and defend COUNTY, and its agents and employees, from any and all suits and actions including attorney's fees and all costs of litigation and judgments of any name and description arising out of or incidental to the performance of this Agreement or work performed thereunder. This provision shall also pertain to any claims brought against the COUNTY by any employee of the named GRANTEE, any subcontractor, or anyone directly or indirectly employed or authorized to perform work by any of them. GRANTEE'S obligation under this provision shall not be limited in any way by the agreed upon Agreement price as shown in this Agreement or GRANTEE'S limit of, or lack of, sufficient insurance protection. May 28, 2015 New Business 7-i 48 of 55 8. NOTICES. All notices from COUNTY to GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to GRANTEE at the following address: Mr. David Lykins, Community Service Director City of Naples 280 Riverside Circle Naples, Florida 34102 All notices from GRANTEE to COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to COUNTY at the following address: Gary McAlpin, Manager Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 GRANTEE and COUNTY may change their above mailing address at any time upon giving the other party written notification pursuant to this section. 9. NO PARTNERSHIP. Nothing herein contained shall be construed as creating a partnership between COUNTY and GRANTEE, or its vendor or subcontractor, or to constitute GRANTEE, or its vendor or subcontractor, as an agent or employee of COUNTY. 10. TERMINATION. COUNTY or GRANTEE may cancel this Agreement with or without cause by giving thirty(30) days advance written notice of such termination pursuant to Section 8 and specifying the effective date of termination. If COUNTY terminates this Agreement, COUNTY will pay GRANTEE for all expenditures incurred, or contractual obligations incurred with subcontractors and vendors, by GRANTEE up to the effective date of the termination so long as such expenses are eligible. 11. GENERAL ACCOUNTING. GRANTEE is required to maintain complete and accurate accounting records and keep tourism tourist development tax funds in a separate checking May 28, 2015 New Business 7-i 49 of 55 account. All revenue related to the Agreement should be recorded, and all expenditures must be incurred within the terms of this Agreement. 12. AVAILABILITY OF RECORDS. GRANTEE shall maintain records,books, documents, papers and financial information pertaining to work performed under this Agreement. GRANTEE agrees that COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving transactions related to this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice, at any time during the terms of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement. 14. PROHIBITION OF ASSIGNMENT. GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of COUNTY. 15. TERM. This Agreement shall become effective on October 1, 2015, and shall remain effective until sixty (60) days after completion of the Project described in Exhibit "A", but no later than September 30, 2016. 16. AMENDMENTS. This Agreement may only be amended in writing by mutual agreement of the parties and after recommendation by the Tourist Development Council. 17. REQUEST FOR EXTENSION. Any request for additional time to complete the project described herein or any request for additional tourist development tax funds must be made in writing and received by the County Manager or designee at least thirty(30) days prior to the end date of this Agreement as provided in Section 15, TERM. May 28, 2015 New Business 7-i 50 of 55 18. RECORDATION. This Agreement shall be recorded in the public records of Collier County,Florida. May 28, 2015 New Business 7-i 51 of 55 IN WITNESS WHEREOF, GRANTEE and COUNTY have each respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. DATED: BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA DWIGHT E. BROCK, Clerk By: , Deputy Clerk Tim Nance, Chairman Approved as to form and legality: Colleen M. Greene Assistant County Attorney ATTEST: By: JOHN SOREY III, Mayor WITNESSES: Approved as to form and legal sufficiency: (1) signature ROBERT D. PRITT, City Attorney Printed/Typed Name (2) signature (corporate seal) Printed/Typed Name CITY OF NAPLES May 28, 2015 New Business 7-i 52 of 55 EXHIBIT"A" BUDGET—CITY OF NAPLES Beach Maintenance $160,922.00 AGGREGATE TOTAL $160,922.00 EXHIBIT "B" REQUEST FOR FUNDS May 28, 2015 New Business 7-i 53 of 55 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE ( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT () FINAL REPORT TOTAL CONTRACT AMOUNT $ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments: statements in place of invoices; checks or invoices not dated; tear sheets without date,company or organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be accepted. Each additional request for payment subsequent to the first request,Grantee is required to submit verification in writing that all subcontractors and vendors have been paid for work and materials previously performed or received prior to receipt of any further payments. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE May 28,2015 TDC Beach Renourishment Capital Fund(195) New Business 7-i 195 Fund Projections Preliminary for FY 16 54 of 55 ENF 011015 FY 2015 FY 2015 FY 2016 .2017 PT 2018 .2019 Calgary . 13 MnM S00,stg1 Forecast Pmpe004 Pre Form Pm Fours Pre Farm.I Pm FY 2020 Ferns I Pre Fare I Pre FY 20.Ferns I Pn.2023 Pems Pre Fors Pro Fenn Mal Total Total ProNe Pmedt 80096 Cuter Beret Resun3nment 2500000 0500000 9ee. 2,243 2,300 2500000 - =6' 9401 .1. Cou48800104Nma80054, 125209 110,200 50,00 50000 50000 90936 1400e$Bee.TS 0.000 Ermma3e, - - NIP 8 R001010.19M C(Ms) 2,723,596 2,723500 Mam Nb050um IS bathE PBee. 80081 E,w..,ry.NIPBRewreM1nrA (15.000 GPO - - 525000 525000 525,00 Propga Main Central Ben 6091 e(150.. Bee. 1 0616 1.124 188700 1009000 1.0000 1000000 Beal )LCFR)aanM FUtlry Rem4t 14000 140. 140. 14000 140. 1400 140. 14.0. 14000 140. 14,0. 70 000 140000 r0 4 .0T 0-0FR) 7101000 V.Nai l Beath£ 3eCe0 517 8 0oath ' Ranw0Nnenl(50100.C10l. 2 50000 25000. 50.0. 50000. Pmp4 0000] PM Shore Broth 67000 ep,NIP B Remrzlmel 5000D CMS 25.000 2.00. 5000. 50.030 Projects A',.. Nap.Bemtl Emeeeria,(4710 25..0. 25.000 Beech Remuet01041500.CMS) 26000. Projects 000. Clam Pass B4c073000174,NIP 8 1250000 12500. 25.0. Beech P.o.eM1nee(25.0 CYO 12500. Projects 900]0 Peon Bay 60347Breneerl3.NTP Bath BRmwnYenent 125.0CM) 1250 0. 1250 0. 1250 000 1250000 25.0. 5000000 ProjaBa 80071 Maur 10407 Sou.NIP B 10.0. t 0.000 20.0. EOM Reno...8(100 000 CPO 10.090 P.40 ieo Mae 6arh NTP BRendl¢1mM 180.0. -Renowslonort c...• SW-Total Beath Probed' 3,020172 3.034.8. 4009,0. 7,514.000 2,114,0. 1.01400 6,264000 10.00 20 514,000 14.0. 140. 2264,000 21.305,000 44,215 003 21.395 000 22.315029 1890,4140 0.10 455000e Passage.Strzogt4n 275 300 - • . - - •. - - • P11104 Wet 60208 WMp3e P065 0 49959 305„ 25030 7.._ 2.,, 1500. 2 S. 75 1. 7196e0030 0004 007 Pat 0r010r,IPe0 00» 442,485 442000 178030 20003 28000 20050 200. 500000 10000 28003 20000 2580. 819000 {MOM Wel 39020 Doctors Pass SJMMy Reconstruct 1500. 1390. 500030 500000 500000 r9ecte Cella Cr.esk Eryineanry.NTP end P We 90081 300000®MS .807 1.. 5.0. 5000. 5000. 10.0. 79'00341 0.11 Q,i1TT-iB�.T.i•1 - _ 750.x. P.. 5190 90548 Doctors Pass Cmd]4' .1 .I. 25000 26.0 8500. 250. 3.r rr 5. 0500. 5050 ]155]0 Iiii 728.0. 100.5.0. 895003 195.000 70.000 11.0. 695000 196.0. 700. 175.0. 3.9.300 6880.0. .1]I 30242 40000 400. 40000 40000 40000 401! 40000 400. 40.0 40003 2.000 4.0. R.W. 500-'ii .-oo1 . . . IIIIINIMINII 1.0. 6.0. 165000 1680. 165000 1.0. 100000 155000 1050. 165000 825000 1850000 90281 1.111111 28000 28,,, 28000 28030 28000 280. 280. 28000 280. 28.0. 140030 2000. .oat. 953 10 14 14.0. 165000 165 I. 1: _ 11-.4 155.,, 100. 1-0. 825 M. 10000. 684407215 990. Beath Teee Mater, 1.0. 100.000 1648. 166500 186,500 186500 lee 500 160500 1665. 1665. 166500 16]0. 8308. 1,683800 Sub-Total R33414)17 782868 182900 562 800 584500 568500 5645. 564,500 568500 5.500 564500 5645. 5600. 28208. 56438. Mentasrce 9.. Beech CeeIN603es 293867 293000 290,0. 200,0. 200000 2000. 200000 200,0. 2.,0., 2.0. 203.0 200003 1000.0. 2000,000 Mente1eme .533 00006 Cganio-C6Ay0arm 2.5]9 003.396 1.,200 1000. 760000 2400. 1600. 160000 1.0. 1600. 1.000 160.0. SC8. 1 706 2.00 44627.rlre 93044 Vepetmn2*S07 Pemwal 2 27,,0p 750. 75000 150. 75 GOO 700. 750. ]50. 700. 7500 300000 8750. _ . , :.,�..1:_. 840 8. 3862. 4.000 4350. 5150. --813.0...4,..x. r 4350. 22052. 4381200 • 4350. 4350. 9350. Pm 90036 Naples Per 1484481 1,004000 - - - - 135500. 2.9. 2.0. 2..0 2.000 0.000 1355. 1135500 sue-rob!Structure Rebels 1A1140N 1AM.8oD - - - - 185,!00 2000. 100000 000,000 290000 200000 135,800 1.125.500 , 135005 1.135 509 MmM 90020 0513101.42m7 Coro 148.9 148700 68700 75,000 75,000 75000 750. 750. 75,0. 750. 750. 75000 3637. 743,700 A23-ToWMnill Costs 146099 146]. 60700 75000 75.0 75000 75000 750. 750. 750. 750. 750. 3657. 743700 May 28,2015 TDC Beach Renourishment Capital Fund(195) New Business 7-i 195 Fund Projections Preliminary for FY 16 55 of 55 ENF FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 Fe 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2023 ROM FY16-FFY20 FY16 FY25 hyyory 80. OucrbOOn Amended Budget Forowa Proposed Pro Forma 'Pro FOS. Pro Forms Pro For Pro Forma Pro Fan. Pro Form Pro FOrr. Pro. Total Total .6.700 783.700 Total Direct P60j600 C0891 9911,159 7,305500 6.334,700 16133500 4.483.500 2.343.500 1.544.000 2386.500 22583500 1,483,500 1.356500 4314,000 30.59300 83.087.200 6971 159 2305500 8 334 700 10 133 500 448351._ 2363500 7,544,000 2390500 22683518 1485500 1,350,500 4314000 30,659200 63087216 ch. 34 89.110 83 062.200 00 Total P15.. 6971159 7 305 500 8334700 10 133 500 4463500 2353500 1544003 2 388 500 22 663500 1 483 500 1300.500 4314000 30 x 830200 63 087 200 R C 0 1 1.4 083 3 035 273 p.F •:pltkiCLlilai,vi:1tS1_I,INK' ^We1;m•. 1 i.:el �L J t I S=A.-,A eitt,o,KA E n o,. CapResene Beach re.uYlYnelt GoReserveUeespged - 3790000 Rese?e.FOEP Ref-undies 2.004000 2000000 2000000 2 000 000 2000003 2000000 2004000 2.000000 2000000 2000000 000.000 2000.0. 2000000 Reserve.FEM41 11200000 2 11200. 112000. •a0on 2000. t 00000 12..0 112.0. 113.0. 112.000 1120110. 11X6.0 .000 113.0. ..::: §ILb, i iri t.. '1 11 r i r.i r m ;ixk)(9(1.3i;IIlr rr - s yn x n rn 'i Fk'er m Tram to 164 Interest Re4're00n 813. 02300 90.000 92200 79400 84.400 98200 91500 105700 44 000 42 390 81400 444200 829100 Trans m165 P1300 Mara2eme46Ferns 643 300 43800 669100 65.000 660.0. 660000 660.0. 660000 660 0. 660003 660.000 860000 3330.1. 6 60910 rare to 710 Graf Re0ted - - - 7101181-26170 Revenue 00e4.7 Expense 145,000 145.000 1450. 162500 164100 1858. 167.400 1.100 170800 172500 174200 176000 .48. 1667400 Sup 1020T9M106 875800 879600 904100 914700 931 5. 910X0 925500 920800 936500 876500 896500 917,400 4.558100 9105000 182(042 29862031 :1811' 30398.8. 30;6.90,, 25637.000 24 44 700 29,739.8. 074100 25,:6:(r 130003 2x9.80 28.431?441 35.317.300(' (( 731 WO 7.228 600 TOT Revenue 02154o108 6.276800 7310,100 6,964,100 6500000 6580000 6.630700 8520. 6764000 0,831,61. 6809.9. 6.866900 7.88. *2986. 87799800 Transfer from TM'Beach Rorke CO - 70870,8905040 0818401(P00803001) - - - 1,2140 - 1,250 000 12500. 12550,000 37.0. 68.Remdese for M10561 - - - - .Restore 4EFunds • - - FEM6TS Fay 6TS0.8 • - • IrBret 87300 5.000 90,030 92200 794. 844. 98,200 915. 1.200 44 01. 623. 81400 444 200 829100 0063 Femed 215232. 24.527400 234344. 2305000 198540. 21 111 400 245528. 22818400 28424.8. 10 992 100 15 576 000 21352200 23854400 23034400 Carry Fosse]20 Roe 205.132 - 5Y.Rev.Reserve (318200) - (346700) - - (349,700) (349 7001 703 Fund Revenues 29,52032 31,815,500 30 298.0 30,902,203 5454. 21,826,5. 31348000 29,733 900 34,612100 17930.000 22 607 200 28722,210 5025700 9565.50 Rev wp CF 1. Fue 13005013ev-69 1 23,54.4. - 84000 841,41. 3 782 800 1.58.400 4.54.61. (11377 903) 0,144000) (2.841..0) 29050 1.6064( 25.6. 006 Estimated Cant Forward 21,805273 23854400 23050. 19,54,000 211114. 24,52800 22.876400 28424.50 10992100 15570,000 20.352.2. 23490,800 22 878,4. 2349050 3.025.173 73.6..100 079.000 84000 381100 770290 1.606.48 8.6..e00 111 xn,a01 (7.198.00. (2.0310071 x9.000 1.608.100 230.600 Summary 51001 Pr ons FY2015 F1'2016 Fr 2017 FT 0058 81.2019 FY2020 A(2921 PY2002 FYA33 FY 2924 962023 5Yar 105.6 0lgerldbMr¢lers 7.6 759 s. Reserves Reoleursemen1 Reserves 12000.000 17x.0 13.300.000 12206.000 eT8 8450. Atm= !460.8 66.5824 6 085700 7 306 PO 6,688 PO 7 642. 6 688 WO 6 715100 6 7.200 5 055 500 8 187 PO 6 343,300 7 031,200 0370000 24.1.360 72.0.000 Cary 154 rd 23.600.332 32 622 se n.s541.00 72.000 10858.0 31 10 800 18 333.600 72076 PO 36.128.600 10 333 100 15.576,000 30152.200 22.651 800 33....(oo 8.7008 250.. 31.033.303 warm 30M.. *moo 27.83.693 KM. 36.716.90 64412. Aee 21500 :067.60 08.261.74 0860 a6 Reserve Bas esene Bala 21.605.273 106187.04 Planned CF for Budget 21.85273 23...0 71.000.000 19.8.000 31 111,402 2/542400 x2.736.. ».1x1.80 10618 1a.asaeu m 23.48.600 33.07.90 33.496.600 ,20.10 .2017 FY.. .2019 FY3030 FY 2021 FT 2o2) .2023 FY 2023 FY 2025 Bet..CF Balance End OF Beds. 2x.08.08 16...60 x141148 x1.8x.80 xx.ne.18 ce.ia.80 10..803.18 15.58.80 8.1.8.x8 D.100.80 May 28, 2015 New Business 7-j 1 of 4 EXECUTIVE SUMMARY Recommendation to accept a proposal from Humiston & Moore Engineers dated May 8, 2015 for review and confirmation of beach width/fill analysis conducted by County staff to determine if beach renourishment is required in November 2015, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of $4,984.00, authorize the County Manager or his designee to execute Work Order, and make a finding that this item promotes tourism (Project No. 80165). OBJECTIVE: Review and confirm a beach width/fill analysis conducted by County staff to determine if beach renourishment is required in November 2015 for the Vanderbilt Beach, Pelican Bay Beach and Park Shore Beach. CONSIDERATIONS: Humiston & Moore is currently conducting the 2015 beach renourishment survey as required by FDEP permit. Staff conducted an analysis of this data and concluded that no renourishment is necessary in 2015. Critical lead times along with procurement requirements required staff to take this approach. Staff is however, seeking confirmation that the analysis conducted and the conclusions reached are correct. The primary task will be to review and confirm that the analysis of the existing beach widths identified by the 2015 survey and modified by advanced renourishment needed to account for 3 years of annual erosion for the Vanderbilt, Park Shore and Pelican Bay beaches are sufficient to meet the County design standards in 2015. Confirm the conclusion that no renourishment is required in 2015 pending no significant storm or wave events. Also, confirm that the hot spots identified are not sufficient to warrant renourishment at the time and can be handled with targeted renourishment in the future, if necessary. A written, signed and sealed report will be required addressing these issues along with any adjustment or modification that Humiston and Moore would suggest. FISCAL IMPACT: Funding for this item is available in TDC Fund 195 Project 80165. Funding for this project will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 14, 2015 CAC meeting this item was unanimously recommended for approval by an 8 to 0 vote. This item will be presented to the Board of County Commissioners on June 9, 2015 for approval. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners accept a proposal from Humiston & Moore Engineers dated May 8, 2015 for review and confirmation of beach width/fill analysis conducted by County staff to determine if beach renourishment is required in May 28, 2015 New Business 7-j 2 of 4 November 2015, approve a work order under Contract 13-6164-CZ for a not to exceed amount of $4,984.00, authorize the County Manager or his designee to execute Work Order, and make a finding that this item promotes tourism (Project No. 80165). Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division Attachments: A) Proposal; B) Work Order May 28, 2015 New Business 7-j 3 of 4 HUMISTON & MOORE ENGINEERS I 5679 STRAND COURT COASTAL NAPLES,FLORIDA 34110 ENGINEERING DESIGN FAX:2395942025 AND PERMITTING PHONE:239 594 2021 May 8,2015 Mr. Gary McAlpin Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, FL 34104 Re: Proposal for Preliminary Assessment of Beach Fill Needs for Collier County Beaches per 2013/2014 Design Templates-Collier County Contract 13-6164-CZ-HM File 23065 Dear Gary: As requested, Humiston & Moore Engineers (H&M) is providing this proposal for the tasks and deliverable listed below relative to the evaluation of beach fill needs relative to the Collier County beach nourishment program considering the beach width based on the 2015 for the following beach segments based on the 2015 survey data, and 2013-2014 design templates and 3-year advance fill standards. Vanderbilt Beach Monuments R-22 to R-31 Pelican Bay Beach Monuments R-31 to R-37 North Park Shore Beach Monuments R-44 to R-48 Park Shore Beach Monuments R-48 to R-55 Naples Beach Monuments R-58A to R-79 Items: • The primary task is to review and confirm that the current county staff analysis of the existing beach widths identified by the 2015 survey and modified by advanced renourishment needed to account for 3 years of annual erosion for the Vanderbilt, Park Shore and Pelican Bay beaches is sufficient to meet the County design standards. • Confirm that based on county staff analysis and calculations that no renourishment is required in 2015 pending no significant storm or wave events. • Confirm that the hot spots identified by Collier County staff are not sufficient to warrant renourishment at this time and can be handled with targeted renourishment in the future if necessary. • If H&M disagrees with these findings, H&M will advise what adjustments are necessary relative to the County staff analysis. Deliverable: • A written report will be required addressing these issues that will require sealing. May 28, 2015 New Business 7-j 4 of 4 Budget Total:$4,984 Work will be completed within 60 days after issuance of Notice to Proceed. Tasks will be billed on a Lump Sum basis, upon completion. The budget for these tasks may therefore be considered as a not-to- exceed amount with the understanding that in the event regulatory requirements or requests from County staff result in Additional Services exceeding the estimated budget amounts, a budget amendment will be requested. Please call if you have any questions. Sincerely yours, HUMISTON&MOORE ENGINEERS Brett D. Moore,P.E. President May 28, 2015 New Business 7-k 1 of 47 EXECUTIVE SUMMARY Recommendation to approve the ranked list of design professionals for Request for Proposal (RFP) 15-6382, "Grant Funded Professional Services for Coastal Zone Management"; authorize staff to negotiate contracts with the top ranked firms for subsequent Board approval and make a finding that this item promotes tourism. OBJECTIVE: To facilitate operations and capital project implementation by the Collier County's Capital Project Planning, Impact Fees and Program Management Division and other County Divisions for grant funded professional services. CONSIDERATIONS: The County's current fixed term design services contract (13-6164), has fifty one (51) contracted consultants across twenty one (21) disciplines. These disciplines range from Civil and Structural Engineering to Permitting and Modeling. The contracts are designed to provide on call small dollar (less than $200,000) supplemental architectural and engineering services in accordance with the Florida Competitive Consultant Negotiation Act(CCNA). With regards to Coastal Zone Management projects, it was found that a great deal of funds are provided to the County in the form of grants and matching funds from outside agencies such as Federal Emergency Management Agency (FEMA) and Florida Department of Environmental Protection(FDEP). Contract 13-6164 cannot be used for projects funded by these grants because the grantors' requirements were not included in the original solicitation. With the assistance of the Collier County Grants Compliance office, Procurement Services developed a CCNA RFP for Grant funded Coastal Engineering Services. The RFP was advertised on March 3, 2015. One thousand five hundred and seventeen (1,517) firms were contacted; eighty-nine (89) of those contacts reviewed the solicitation materials; and, five (5) firms submitted proposals for consideration by the March 26, 2015 due date. On April 24, 2015 a selection committee ranked the five (5) firms based on an evaluation of their technical proposals. The selection committee ranked the firms as shown below. Firm Final Ranking Committee Recommendation CB&I Environmental & Infrastructure, Inc. 1 Award Humiston&Moore 2 Award Atkins North America 3 Award Olsen Associates 4 Award Coastal Engineering 5 Do Not Award Following the committee's ranking, Committee members were also asked (by consensus) to recommend the number of firms to be awarded (denoted by column above labeled Committee Recommendation). The committee recommended entering into negotiation with four (4) firms. If contract negotiations are not successful with any of the four (4) recommended firms, staff is seeking authorization to commence contract negotiations with the next ranked proposer, with the objective of bringing four(4)acceptable negotiated contracts back to the Board for approval. May 28, 2015 New Business 7-k 2 of 47 In order to maximize contract efficiencies, staff also recommends: • One (1) — five (5) year contract term for these services with the understanding that a termination clause will be included. This contract will not preclude the County from adding additional firms to the contract or issuing separate solicitations for required services. • Distribution of Work (consistent with Florida Statute 287.055 and grantor agency requirements at the time of work order): o Projects less than $100,000: Project managers may select any consultant from the list of four(4)awarded firms; o Projects between $100,000 - $200,000: Project managers may seek proposals from at least three (3) of the four (4) firms, and conduct a qualifications based review, evaluation and ranking of the proposals; the final recommended firm will be presented to the Purchasing Director for final review and approval; no further Board action will be required for the work to proceed; FISCAL IMPACT: Approval of the design professional ranking and authorization to negotiate contracts with the top rated firms will allow Coastal Zone Management to enter into grant related design agreements for future beach projects without entering into the formal Request for Proposal procurement process for expected engineering cost less than $200,000 and related construction costs of less $2,000,000. Funds for these services shall come from Coastal Zone Management budget as projects are identified. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: On the May 12, 2015 BCC Consent Agenda this item was approved. At the May 14, 2015 CAC meeting this item was unanimously recommended for approval by an 8 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners approves the ranked list of design professionals for Request for Proposal (RFP) 15-6382, "Grant Funded Professional Services for Coastal Zone Management"; authorizes staff to negotiate a contract with the top ranked firms for subsequent Board approval and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Department Attachments: 1)RFP Ranking; and 2) Solicitation May 28,2015 New Business 7-k 3 of 47 Selection Committee � Final Ranking Sheet °warren!Semen RFP#:15-6382 Title:Grant Funded Professional Services for CZM TravisGossard Name of Firm Nathan Beals Melissa Justin Lobb Gary McAlpin (Not in Average Ranking Hennig attendance) Atkins North America,Inc. 3 4 2 4 _3_.25 3.0000 CB&I Environmental&Infrastructure 1 3 1 1 1.5 1.0000 Coastal Engineering Consultants,Inc. 2 5 4 5 4 5.0000 Humiston&Moore Engineers 4 1 3 2 2.5 2.0000 Olsen Associates,Inc 5 2 5 3 3.75 4.0000 TOTAL - _.___.. 1 Number of Firms to award 4 4 4 4 4 Purchasing Representative Adam Northrup 4/24/2015;2:30PM May 28, 2015 New Business 7-k 4 of 47 REQUEST FOR PROPOSALS In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act. Coder County Administrative Services Division Procurement Services COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS CCNA Solicitation 15-6382 — Grant Funded Professional Services for Coastal Zone Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302(Fax) Adamnorthrup @colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. INT Proo ement Scroses 1kpartmerh 3321 Tamiami TraW East•Naples.Fdrda 34112-4501•www.colfergav netlprachasmg May 28, 2015 New Business 7-k 5 of 47 Table of Contents LEGAL NOTICE 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS 12 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 23 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 27 ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 35 ATTACHMENT 2: CONSULTANT CHECK LIST 36 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 37 ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 38 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 40 ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 41 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 42 ATTACHMENT 8: REFERENCE QUESTIONNAIRE 44 May 28, 2015 New Business 7-k 6 of 47 Co ler C01411ty Adminisbative Services Division Procurement Services Legal Notice Pursuant to approval by the County Manager, Sealed Proposals to provide Coastal Zone Study, Planning and Design will be received until 3:00PM, Naples local time, on March 26th, 2015 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. CCNA Solicitation 15-6382— Grant Funded professional Services for Coastal Zone Services to be provided may include, but not be limited to the following: Coastal Zone Study, Planning and Design. ® A pre-proposal conference is not applicable for this solicitation. All statements should be made upon the official proposal form which must be obtained only on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Director, Procurement Services This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County Government Center on 03/03/2015. May 28, 2015 New Business 7-k 7 of 47 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Coastal Zone Management Department(hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants to provide professional services for various projects that will be funded all or in part by Grants. These services will supplement an array of professional in-house staff. It is the intent of the County to have multiple firms available to provide on-demand professional services for Coastal Zone Management. The services provided as a result of these contracts will be available to all County departments and may include additional architectural and engineering services as required by the County in accordance with the terms, conditions and specifications stated or attached. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase Historically, County departments have spent approximately$420,000 per year. Background The County currently has a master contract for professional services (13-6164 — Professional Services Architect and Engineering), that allows for small dollar work (up to $200,000) across 19 specialized disciplines, ranging from Civil and Structural engineering to Coastal Zone Study, Planning and Design. Over time, we have determined there is a need for a similar contract for work in Coastal Zone Study/Planning/Design which is in compliance with various grant funding requirements. Detailed Scope of Work The scope of services shall include, but may not be limited to the description listed below. Coastal engineering is defined as the application of skills, knowledge, expertise, and theory associated with purposeful engineering intervention in the coastal system. Activities in this category include the application of scientific principles underlying a broad range of traditional engineering disciplines to a zone in which there are significant interactions between water and land, including shorelines, bays, lakes, estuaries, inlets, river mouths, and harbors, and the structures within these environments. Coastal engineering involves the practice of civil engineering, as well as the sciences of oceanography and coastal geology, to control erosion; place, construct, and monitor coastal structures; nourish beaches; and develop and maintain ports, harbors, and related navigation facilities, support/mitigate environmental, ecological, wetland and water quality issues. Coastal sciences, defined here as near shore oceanography and coastal geology, are the scientific knowledge base for coastal engineering. A number of coastal engineers are involved in research in many aspects of coastal sciences, such as sediment transport in the surf zone and the mechanics of breaking waves. May 28, 2015 New Business 7-k 8 of 47 Support activities historically used by Collier County include. • Beach nourishment planning, development and oversight • Coastal structures • Dune restoration • Coastal management • Inlet/navigation studies • Emergency response • Permitting and surveying • Scientific program development and research such as wave and current modeling It is anticipated that the projects for Coastal Zone Study, Planning and Design will be funded by State and Federal grants from agencies such as FEMA or the FWC. Term of Contract The contract term, if an award(s) is/are made is intended to be for five (5) years and will begin upon award by the Board of County Commissioners. Prices shall remain firm for the full term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 03/03/2015 Last Date for Receipt of Written Questions 03/23/2015; 3:00PM Solicitation Deadline Date and Time 03/26/2015; 3:00PM Anticipated Evaluation of Submittals Week of March 30th Anticipated Completion of Contract Negotiations April 2015 Anticipated Board of County Commissioner's Contract May 2015 Approval Date Response Format The Consultant understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Consultant further agrees that if the contract is awarded the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. May 28, 2015 New Business 7-k 9 of 47 Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Consultant's approach and ability to meet the County's needs, as stated in the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below are to be submitted with each proposal and submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Consultant to include all listed items may result in the rejection of its proposal. Tab 1: Tab I, Cover Letter/ Management Summary In this tab, include: • Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein (2 pages). • Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Consultant's certification that the Consultant will accept any awards as a result of this RFP (Can be added as a separate page from cover letter). Tab 2: Firm's Credentials and Experience—40 Points • Provide a "not to exceed" two (2) page "Firm Credential and Experience" narrative that highlights your firms credentials or enhances the information requested on page 7. • Include resumes of key individuals and experts available to the County. • Provide responses to the following seven (7) items below in the format requested so that the Selection Committee members will be provided with the same objective information for each firm for scoring purposes. May 28, 2015 New Business 7-k 10 of 47 Firm Name: 1. Identify the number of years the firm has provided engineering or architectural services to the public sector(under the same name and/or the same principle owners). (number of years) 2. Identify the number of"industry awards and/or recognitions" that the firm has received from peer group (i.e. American Council of Engineering Companies, American Institute of Architects, National Society of Professional Engineers, etc.) in the past five (number of awards) (5) years (1/1/2010- 12/31/2014). 3. Identify the number of licensed engineering or architectural professionals who hold offices in engineering professional _ organization (i.e. American Council of Engineering Companies, (number of office National Society of Professional Engineers, etc.). holders) 4. Identify the firm's number of"published articles" in professional engineering or architectural journals that the firm has been recognized for in the past five (5) years (1/1/2010— 12/31/2014) (number of published articles) 5. Identify the number of licensed engineers or architects in the firm who have at least four(4) years of engineering experience. (number of license engineers > 4 yrs) 6. Identify the total number of Collier County projects in the past five (5) years (1/1/2010— 12/31/2014)where the firm has been the lead consultant. (number of"lead" Collier County • Provide a list of those projects, the year, and projects) the Collier County project manager. 7. Identify the total number of Collier County proiects in the past five (5) years (1/1/2010— 12/31/2014) where the firm has been a sub-consultant. (number of "subcontractor" • Provide a list of those projects, the year, and Collier County the Collier County project manager. projects) Tab 3, Discipline Experience—30 Points SUBMIT FORM THE FOLLOWING FORM LABELED "TAB 3" (If you wish to include additional information regarding the three projects listed below in tab 3, please limit it to 2 pages. ***Remainder of this page intentionally left blank*** May 28, 2015 New Business 7-k 11 of 47 Tab 3 Solicitation 15-6382—Grant Funded Professional Services for Coastal Zone (Submit Responses on this Form) 1. Firm Name 2. Identify the number of discipline"experts" at the firm who may be available to Collier County. 3. Provide a project with Project name: adequate information to determine the project's Project success. location: Project scope: Proposers responsibility: Start date: End Date Project budget: Did project meet budget(circle): Yes No Project schedule: Did project meet schedule(circle): Yes No How did your firm handle errors/omissions/mistakes (EOM's) (circle one): 1. Professional had no significant quality control process in place 2. Professional proactively identified EOM's to customer 3. Professional proactively identified EOM's and provided solutions Contact name, address and phone number: 4. Provide a second project Project name: with adequate information to determine the project's Project success. location: Project scope: Proposers responsibility: Start date: End Date Project budget: Did project meet budget(circle): Yes No Project schedule: Did project meet schedule(circle): Yes No How did your firm handle errors/omissions/mistakes (EOM's) (circle one): 1. Professional had no significant quality control process in place 2. Professional proactively identified EOM's to customer 3. Professional proactively identified EOM's and provided solutions Contact name, address and phone number: May 28, 2015 New Business 7-k 12 of 47 5. Provide a third project with Project name: adequate information to determine the project's Project success. location: Project scope: Proposers responsibility: Start date: End Date Project budget: Did project meet budget(circle): Yes No Project schedule: Did project meet schedule (circle): Yes No How did your firm handle errors/omissions/mistakes (EOM's) (circle one): 1. Professional had no significant quality control process in place 2. Professional proactively identified EOM's to customer 3. Professional proactively identified EOM's and provided solutions Contact name, address and phone number: May 28, 2015 New Business 7-k 13 of 47 Tab 4, References — 5 Completed and Returned (20) In order for the Consultant to be awarded any points for this tab, the County requests that the Consultant submits five (5) completed reference forms (Blank form is included in this solicitation as Attachment 8: Reference Questionnaire) from clients whose projects are of a similar nature to this solicitation as a part of their proposal on the reference form below. The County will only use the methodology calculations for the first five (5) references (only) submitted by the Consultant in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each Consultant's information provided in this area: • The County will total each of the Consultant's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A (or similar notation will be given the score of zero (0)). Consultants who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the Consultant who has the highest score. • The next highest Consultant's number of points will be divided by the highest Consultant's points which will then be multiplied by criteria points to determine the Consultant's points awarded. Each subsequent Consultant's point score will be calculated in the same manner. • Points awarded will be extended to a whole number (per Microsoft Excel). For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Consultant Name Consultant Total Points Awarded Reference Score Consultant ABC 445 20 Consultant DEF 435 20 Consultant GHI 425 19 Consultant JKL 385 17 Consultant MNO 385 17 Consultant PQR 250 11 The points awarded by Consultant will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the Consultant's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per Consultant. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. All questionnaires should be submitted with the proposal, not faxed directly to the County. May 28, 2015 New Business 7-k 14 of 47 Tab 5: Firm's Availability and Responsiveness — Maximum 10 points • Provide a "not to exceed"two (2) page "Firm Availability and Responsiveness" narrative that highlights or enhances the information requested below. Firms will be awarded points for demonstrated experience and understanding of the Southwest Florida construction guidelines, land development codes and contractor's license issues; environmental conditions relating to the disciplines requested in this scope of work; demonstrated responsiveness to meetings, telephone calls, emails and emergencies; and sensitivity to reducing travel expenses. Tab 6, Required Form Submittals • Attachment 2: Consultant Checklist • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Consultant Declaration Form' • Attachment 5: Immigration Affidavit and company's E-Verify profile page and memorandum of understanding • Attachment 6: Consultant Substitute W9 • Attachment 7: Insurance Requirements • Attachment 8: Reference Questionnaire • Attachment 9: Required Grant Forms May 28, 2015 New Business 7-k 15 of 47 EXHIBIT I A: SUPPLEMENTAL TERMS AND CONDITIONS FEMA 97.036 Provisions The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the general conditions and other specifications. In cases of disagreement with any other section of this contract, the Supplemental Conditions shall govern. Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be forwarded to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractors is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii)the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Administrative, Contractual, or Legal Remedies Unless otherwise provided in this contract, all claims, counter-claims, disputes and other matters in question between the local government and the contractor, arising out of or relating to this contract, or the breach of it, will be decided by arbitration, if the parties mutually agree, or in a Florida court of competent jurisdiction. Termination for Cause and for Convenience This contract may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this contract through no fault of the terminating party, provided that no termination may be effected unless the other party is given: a) Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate; and b) An opportunity for consultation with the terminating party prior to termination. This contract may be terminated in whole or in part in writing by the local government for its convenience, provided that the other party is afforded the same notice and consultation opportunity specified in I (a)above. If termination for default is effected by the local government, an equitable adjustment in the price for this contract shall be made, but no amount shall be allowed for anticipated profit on unperformed services or other work, and any payment due to the contractor at the time of termination may be adjusted to cover any additional costs to the local government because of the contractor's default. May 28, 2015 New Business 7-k 16 of 47 If termination for convenience is effected by the local government, the equitable adjustment shall include a reasonable profit for services or other work performed for which profit has not already been included in an invoice. For any termination, the equitable adjustment shall provide for payment to the contractor for services rendered and expenses incurred prior to receipt of the notice of intent to terminate, in addition to termination settlement costs reasonably incurred by the contractor relating to commitments (e.g., suppliers, subcontractors) which had become firm prior to receipt of the notice of intent to terminate. Upon receipt of a termination action under paragraphs (a) or (b) above, the contractor shall • promptly discontinue all affected work (unless the notice directs otherwise) and • deliver or otherwise make available to the local government all data, drawings, reports specifications, summaries and other such information, as may have been accumulated by the contractor in performing this contract, whether completed or in process. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations During the performance of this contract, the contractor agrees as follows: • The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. • The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin. • The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. • The contractor will comply with all provisions of Executive Order No. 11246 of Sept. 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. • The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. • In the event of the contractor's noncompliance with the nondiscrimination clauses of this May 28, 2015 New Business 7-k 17 of 47 contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. • The contractor will include the provisions of Paragraphs (1)through (6) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of Sept. 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, That in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States." Reporting The contractor will provide any information required to comply with the grantor agency requirements and regulations pertaining to reporting. Patents and Data No reports, maps, or other documents produced in whole or in part under this contract shall be the subject of an application for copyright by or on behalf of the contractor. The grantor agency and the grantee shall possess all rights to invention or discovery, as well as rights in data which may arise as a result of the contractor's services. Access to Records The local government,the Florida Department of Emergency Management, the Federal grantor agency, the Comptroller General of the United States, and any of their duly authorized representatives, shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to this contract for the purpose of making audit, examination, excerpts, and transcriptions. Retention of Records The contractor shall retain all records relating to this contract for five(5) years after the local government makes final payment and all other pending matters are closed. May 28, 2015 New Business 7-k 18 of 47 Clean Air Act, Federal Water Pollution Control Act, Executive Order 11738, and US EPA Regulations Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the Contractor or recipient to comply with all applicable standards, orders, or requirements issued under Section 112 and 306 of the Clean Air Act (42 U.S.C. 1857 (h), Section 508 of the Clean Water Act(33 U.S. 1368), Executive Order 11738, and the U.S. Environmental Protection Agency regulations (40 CFR Part 15 and 61). Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). Energy Efficiency Standards The contractor shall comply with any mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act(Pub. L. 94-163, 89 Stat. 871). Debarment and Suspension (Executive Orders 12549 and 12689) Contract awards that exceed the small purchase threshold and certain other contract awards shall not be made to parties listed on the nonprocurement portion of the General Services Administration's List of parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension." This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principals. Vendors submitting proposals for this purchase must attest that they, and their subcontractors and partners, are not excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Nonprocurement suspension and debarment. Contractor's debarment and suspension status will be validated at the System for Award Management at ,rw . v, and the State of Florida at bttp t dnts,r $1 tcia .__, t`f lu incws `e '�i boar i t "!tor has n I'= pn or information. Convicted or Discriminatory Vendor Lists A person or affiliated who has been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of Category Two for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. May 28, 2015 New Business 7-k 19 of 47 Compliance with American With Disabilities Act(Public Law 101-336, 42 U.S.C. Section 12101 et seq.) The contractor agrees to comply with the Americans With Disabilities Act, which prohibits discrimination by public and private entities on the basis of disability in the areas of employment, public accommodations, transportation, State and local government services, and telecommunications. If appropriate to the project, the Contractor will provide assurances regarding the following: • It will establish safeguards to prohibit discrimination on the basis of age under the Age Discrimination Act of 1975, as amended (42 U.S.C.: 6101-6107)which prohibits discrimination on the basis of age or with respect to otherwise qualified handicapped individuals as provided in Section 504 of the Rehabilitation Act of 1973. • It will establish safeguards to prohibit employees from using positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties pursuant to Section 112.313 and Section 112.3135, Florida Statutes. • It will comply with the Rehabilitation Act of 1973, Section 504,29U.S.C.794, regarding non-discrimination. • It will require every building or facility (other than a privately owned residential structure) designed, constructed, or altered with funds provided under this Agreement to comply with the "Uniform Federal Accessibility Standards," (AS) which is Appendix A to 41 CFR Section 101-19.6 for general type buildings and Appendix A to 24 CFR Part 40 for residential structures. The Subgrantee will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. • It will comply with Title IX of the Education Amendments of 1972, as amended (20 U.S.C.: 1681- • 1683 and 1685 - 1686), which prohibits discrimination on the basis of sex. • It will comply with the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, (42 U.S.C. 4521-45-94) relating to nondiscrimination on the basis of alcohol abuse or alcoholism. • It will comply with 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and • 290 ee-3) as amended, that relate to confidentiality of alcohol and drug abuse patient records. • It will comply with Lead-Based Paint Poison Prevention Act(42 U.S.C.: 4821 et seq.) which prohibits the use of lead based paint in construction of rehabilitation or residential structures. • It will comply with the Energy Policy and Conservation Act(P.L. 94-163; 42 U.S.C. 6201- 6422), and the provisions of the state Energy Conservation Plan adopted pursuant thereto. • It will comply with environmental standards which may be prescribed pursuant to the National • Environmental Policy Act of 1969, 42 U.S.C. 4321-4347. • It will assist the awarding agency in assuring compliance with the Preservation of Archeological and Historical Preservation Act of 1966, 16 U.S.C. 469a, et seq. • It will comply with the environmental standards which may be prescribed pursuant to the May 28, 2015 New Business 7-k 20 of 47 Safe Drinking Water Act of 1974 (42 U.S.C. 300f-300j) regarding the protection of underground water sources. • It will comply with the Clean Air Act of 1955, as amended, 42 U.S.C. 7401-7642. • It will comply with the Clean Water Act of 1977, as amended, 42 U.S.C. 7419-7626. • It will comply with the Endangered Species Act of 1973, 16 U.S.C. 1531-1544. • It will comply with the Intergovernmental Personnel Act of 1970, 42 U.S.C. 4728-763. • It will comply with the Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271-1287, related to protecting components or potential components of the national wild and scenic rivers system. • It will comply with the following Executive Orders: EO 11514 (NEPA); EO 11738 (violating facilities); EO 11988 (Floodplain Management); EO 11990 (Wetlands); and EO 12898 (Environmental Justice). • It will comply with the Coastal Barrier Resources Act of 1977, 16 U.S.C. 3510. • It will assure project consistency with the approved state program developed under the Coastal Zone Management Act of 1972, 16 U.S.C. 1451-1464. • It will comply with the Fish and Wildlife Coordination Act of 1958; 16 U.S.C. 661-666. May 28, 2015 New Business 7-k 21 of 47 EXHIBIT I B: REQUIRED GRANT FORMS THE FOLLOWING DOCUMENTS ARE ATTACHED TO THIS SOLICITATION IN ATTACHMENT 9 AND SHOULD BE RETURNED WITH SOLICIATION DOCUMENTS BY DEADLINE TO BE CONSIDERED RESPONSIVE 1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions 2. General Grant Clauses 3. Disclosure of Lobbying Activities 4. Conflict of Interest Affidavit 5. Anticipated DBE or M/WBE Participation Statement 6. Contractors Bid Opportunity List 7. Drug Free Workplace May 28, 2015 New Business 7-k 22 of 47 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Consultants must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RFP with all prospective Consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP as an addendum. All prospective Consultants are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory". prospective Consultants must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. May 28, 2015 New Business 7-k 23 of 47 6. Delivery of Proposals All proposals are to be delivered before 3:00PM, Naples local time, on or before March 26th, 2015 to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Adam Northrup, Procurement Strategist The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Consultants must submit one (1) paper copy clearly labeled "Master," and six(6) compact disks (CD's) with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Consultant makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty(180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Policy. If the County receives proposals from less than three (3)firms, the Procurement Director shall review all the facts and determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals. The County may, as it deems necessary, conduct discussions with qualified Consultants determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. May 28, 2015 New Business 7-k 24 of 47 9. Evaluation of Proposals Collier County will evaluate and select these Services in accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act. The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a Selection Committee to review all proposals submitted. 2. Request for Proposals issued. 3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. 4. Meetings will be open to the public and the Procurement Strategist will publicly post prior notice of such meeting in the lobby of the Purchasing Building. 5. The committee members will review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice announcing the date, time and place of the first committee meeting. Said notice will be posted in the lobby of the Purchasing Building not less than three (3)working days prior to the meeting. The Procurement Strategist will also post prior notice of all subsequent committee meetings and will endeavor to post such notices at least one (1) day in advance of all subsequent meetings. 7. Collier County will consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, interviews, or oral presentations. 8. The Selection Committee, as approved by the County Manager or designee, will review, evaluate and rank all responsive proposals received from Proposers responding to this RFP. The committee members will score each Proposal in accordance with the rating criteria set forth below and may, at their discretion, schedule presentations from any firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their qualifications, approach to the project and ability to furnish services for the scope of work outlined in this solicitation during the publicly announced Selection Committee Meeting prior to the final ranking. This discussion does not preclude the County from having additional presentations by ranked firms at the County's sole discretion. 9. The Selection Committee will rank qualified firms in order of preference and by consensus using all information presented to the Committee, choose the top ranked firm and will subsequently enter into negotiations with the top ranked firm. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract. 10. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute 287.055. 11. Upon the successful completion of negotiations, contracts will be presented to the Board of County Commissioners for approval. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may May 28, 2015 New Business 7-k 25 of 47 deem appropriate, including, but not limited, to requesting supplemental proposal information. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Consultant nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances may not be considered. 10. References The County reserves the right to contact any and all references submitted as a result of this solicitation. 11. Proposal Selection Committee and Evaluation Factors The County Manager or designee will appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Firm's Credentials and Experience 40 Tab III, Discipline Experience 30 Tab IV, References 20 Tab V, Firm's Availability and Responsiveness 10 TOTAL 100 Points Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the Consultant(as obtained from the County's financial system)within the last five (5)years will receive the higher individual ranking. This information will be based on information provided by the Consultant, subject to verification at the County's option. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and Collier County. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Consultant, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Consultant or to re-advertise using the same or revised documentation, at its sole discretion. May 28, 2015 New Business 7-k 26 of 47 Exhibit Ill: Collier County Purchase Order Terms and Conditions 1. Offer and to comply with all carrier This offer is subject to cancellation by the regulations. Risk of loss of any goods COUNTY without notice if not accepted by sold hereunder shall transfer to the VENDOR within fourteen (14) days of COUNTY at the time and place of issuance. delivery; provided that risk of loss prior to actual receipt of the goods by the 2. Acceptance and Confirmation COUNTY nonetheless remain with This Purchase Order (including all VENDOR. documents attached to or referenced b) No charges will be paid by the COUNTY therein) constitutes the entire agreement for packing, crating or cartage unless between the parties, unless otherwise otherwise specifically stated in this specifically noted by the COUNTY on the Purchase Order. Unless otherwise face of this Purchase Order. Each delivery provided in Purchase Order, no invoices of goods and/or services received by the shall be issued nor payments made COUNTY from VENDOR shall be deemed to prior to delivery. Unless freight and be upon the terms and conditions contained other charges are itemized, any in this Purchase Order. discount will be taken on the full amount of invoice. No additional terms may be added and c) All shipments of goods scheduled on the Purchase Order may not be changed except same day via the same route must be by written instrument executed by the consolidated. Each shipping container COUNTY. VENDOR is deemed to be on must be consecutively numbered and notice that the COUNTY objects to any marked to show this Purchase Order additional or different terms and conditions number. The container and Purchase contained in any acknowledgment, invoice Order numbers must be indicated on bill or other communication from VENDOR, of lading. Packing slips must show notwithstanding the COUNTY'S acceptance Purchase Order number and must be or payment for any delivery of goods and/or included on each package of less than services, or any similar act by VENDOR. container load (LCL) shipments and/or with each car load of equipment. The 3. Inspection COUNTY reserves the right to refuse or All goods and/or services delivered return any shipment or equipment at hereunder shall be received subject to the VENDOR'S expense that is not marked COUNTY'S inspection and approval and with Purchase Order numbers. payment therefore shall not constitute VENDOR agrees to declare to the acceptance. All payments are subject to carrier the value of any shipment made adjustment for shortage or rejection. All under this Purchase Order and the full defective or nonconforming goods will be invoice value of such shipment. returned pursuant to VENDOR'S instruction d) All invoices must contain the Purchase at VENDOR'S expense. Order number and any other specific information as identified on the To the extent that a purchase order requires Purchase Order. Discounts of prompt a series of performances by VENDOR, the payment will be computed from the date COUNTY prospectively reserves the right to of receipt of goods or from date of cancel the entire remainder of the Purchase receipt of invoices, whichever is later. Order if goods and/or services provided Payment will be made upon receipt of a early in the term of the Purchase Order are proper invoice and in compliance with non-conforming or otherwise rejected by the Chapter 218, Fla. Stats., otherwise COUNTY. known as the "Local Government 4. Shipping and Invoices Prompt Payment Act," and, pursuant to a) All goods are FOB destination and must the Board of County Commissioners be suitably packed and prepared to Purchasing Policy. secure the lowest transportation rates May 28, 2015 New Business 7-k 27 of 47 5. Time Is Of the Essence and transportation shall conform to all Time for delivery of goods or performance of applicable laws, including but not limited to services under this Purchase Order is of the the Occupational Health and Safety Act, the essence. Failure of VENDOR to meet Federal Transportation Act and the Fair delivery schedules or deliver within a Labor Standards Act, as well as any law or reasonable time, as interpreted by the regulation noted on the face of the Purchase COUNTY in its sole judgment, shall entitle Order. the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to 9. Advertising reimburse the COUNTY for any expenses No VENDOR providing goods and services incurred in enforcing its rights. VENDOR to the COUNTY shall advertise the fact that further agrees that undiscovered delivery of it has contracted with the COUNTY for nonconforming goods and/or services is not goods and/or services, or appropriate or a waiver of the COUNTY'S right to insist make use of the COUNTY'S name or other upon further compliance with all identifying marks or property without the specifications. prior written consent of the COUNTY'S Purchasing Department. 6. Changes The COUNTY may at any time and by 10. Indemnification written notice make changes to drawings VENDOR shall indemnify and hold harmless and specifications, shipping instructions, the COUNTY from any and all claims, quantities and delivery schedules within the including claims of negligence, costs and general scope of this Purchase Order. expenses, including but not limited to Should any such change increase or attorneys' fees, arising from, caused by or decrease the cost of, or the time required for related to the injury or death of any person performance of the Purchase Order, an (including but not limited to employees and equitable adjustment in the price and/or agents of VENDOR in the performance of delivery schedule will be negotiated by the their duties or otherwise), or damage to COUNTY and VENDOR. Notwithstanding property (including property of the COUNTY the foregoing, VENDOR has an affirmative or other persons), which arise out of or are obligation to give notice if the changes will incident to the goods and/or services to be decrease costs. Any claims for adjustment provided hereunder. by VENDOR must be made within thirty (30) days from the date the change is ordered or 11. Warranty of Non-Infringement within such additional period of time as may VENDOR represents and warrants that all be agreed upon by the parties. goods sold or services performed under this Purchase Order are: a) in compliance with 7. Warranties applicable laws; b) do not infringe any VENDOR expressly warrants that the goods patent, trademark, copyright or trade secret; and/or services covered by this Purchase and c)do not constitute unfair competition. Order will conform to the specifications, drawings, samples or other descriptions VENDOR shall indemnify and hold harmless furnished or specified by the COUNTY, and the COUNTY from and against any and all will be of satisfactory material and quality claims, including claims of negligence, costs production, free from defects and sufficient and expense, including but not limited to for the purpose intended. Goods shall be attorneys' fees, which arise from any claim, delivered free from any security interest or suit or proceeding alleging that the other lien, encumbrance or claim of any third COUNTY'S use of the goods and/or party. These warranties shall survive services provided under this Purchase Order inspection, acceptance, passage of title and are inconsistent with VENDOR'S payment by the COUNTY. representations and warranties in section 11 (a). 8. Statutory Conformity Goods and services provided pursuant to If any claim which arises from VENDOR'S this Purchase Order, and their production breach of section 11 (a) has occurred, or is May 28, 2015 New Business 7-k 28 of 47 likely to occur, VENDOR may, at the and acts of nature. When VENDOR has COUNTY'S option, procure for the COUNTY knowledge of any actual or potential force the right to continue using the goods or majeure or other conditions which will delay services, or replace or modify the goods or or threatens to delay timely performance of services so that they become non-infringing, this Purchase Order, VENDOR shall (without any material degradation in immediately give notice thereof, including all performance, quality, functionality or relevant information with respects to what additional cost to the COUNTY). steps VENDOR is taking to complete delivery of the goods and/or services to the 12. Insurance Requirements COUNTY. The VENDOR, at its sole expense, shall provide commercial insurance of such type 15. Assignment and with such terms and limits as may be VENDOR may not assign this Purchase reasonably associated with the Purchase Order, nor any money due or to become due Order. Providing and maintaining adequate without the prior written consent of the insurance coverage is a material obligation COUNTY. Any assignment made without of the VENDOR. All insurance policies shall such consent shall be deemed void. be executed through insurers authorized or eligible to write policies in the State of 16. Taxes Florida. Goods and services procured subject to this Purchase Order are exempt from Florida 13. Compliance with Laws sales and use tax on real property, transient In fulfilling the terms of this Purchase Order, rental property rented, tangible personal VENDOR agrees that it will comply with all purchased or rented, or services purchased federal, state, and local laws, rules, codes, (Florida Statutes, Chapter 212), and from and ordinances that are applicable to the federal excise tax. conduct of its business. By way of non- exhaustive example, this shall include the 17. Annual Appropriations American with Disabilities Act and all The COUNTY'S performance and obligation prohibitions against discrimination on the to pay under this Purchase Order shall be basis of race, religion, sex creed, national contingent upon an annual appropriation of origin, handicap, marital status, or veterans' funds. status. Further, VENDOR acknowledges and without exception or stipulation shall be 18. Termination fully responsible for complying with the This Purchase Order may be terminated at provisions of the Immigration Reform and any time by the COUNTY upon 30 days Control Act of 1986 as located at 8 U.S.C. prior written notice to the VENDOR. This 1324, et seq. and regulations relating Purchase Order may be terminated thereto, as either may be amended. Failure immediately by the COUNTY for breach by by the awarded firm(s) to comply with the VENDOR of the terms and conditions of this laws referenced herein shall constitute a Purchase Order, provided that COUNTY has breach of the award agreement and the provided VENDOR with notice of such County shall have the discretion to breach and VENDOR has failed to cure unilaterally terminate said agreement within 10 days of receipt of such notice. immediately. Any breach of this provision may be regarded by the COUNTY as a 19. General material and substantial breach of the a) This Purchase Order shall be governed contract arising from this Purchase Order. by the laws of the State of Florida. The venue for any action brought to 14. Force Majeure specifically enforce any of the terms and Neither the COUNTY nor VENDOR shall be conditions of this Purchase Order shall responsible for any delay or failure in be the Twentieth Judicial Circuit in and performance resulting from any cause for Collier County, Florida beyond their control, including, but without b) Failure of the COUNTY to act limitation to war, strikes, civil disturbances immediately in response to a breach of May 28, 2015 New Business 7-k 29 of 47 this Purchase Order by VENDOR shall accordance with Florida Statute Chapter not constitute a waiver of breach. 112.061, Per Diem and Travel Waiver of the COUNTY by any default Expenses for Public Officers, employees by VENDOR hereunder shall not be and authorized persons. deemed a waiver of any subsequent e) In the event of any conflict between or default by VENDOR. among the terms of any Contract c) All notices under this Purchase Order Documents related to this Purchase shall be sent to the respective Order, the terms of the Contract addresses on the face page by certified Documents shall take precedence over mail, return receipt requested, by the terms of the Purchase Order. To the overnight courier service, or by personal extent any terms and /or conditions of delivery and will be deemed effective this Purchase Order duplicate or overlap upon receipt. Postage, delivery and the Terms and Conditions of the other charges shall be paid by the Contract Documents, the provisions of sender. A party may change its address the Terms and/or Conditions that are for notice by written notice complying most favorable to the County and/or with the requirements of this section. provide the greatest protection to the d) The Vendor agrees to reimbursement of County shall govern. any travel expenses that may be associated with this Purchase Order in May 28, 2015 New Business 7-k 30 of 47 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance and Bonding Requirements The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Consultant waive against each other and the County's separate Consultants, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Consultant and County shall, where appropriate, require similar waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Consultant must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Consultant's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant of this requirement to May 28, 2015 New Business 7-k 31 of 47 provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful Consultant extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful Consultant. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 10% or more of the solicitation amount for said work. 5. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site during and after each work assignment the Consultant is performing. 6. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 7. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. May 28, 2015 New Business 7-k 32 of 47 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Consultant. The County's project manager, shall coordinate with the Vendor/ Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 8. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 9. Work Orders on Fixed Term Contracts The County reserves the right to order such services from selected firms as may be required during said period, but does not guarantee any minimum or maximum services to be ordered during the period specified from any given firm. Work Order service assignments shall be at the sole discretion of the County. The contracts are classified as fixed-term Countywide Agreements for various and miscellaneous engineering services which will be utilized on an as-needed basis. Assignments shall be implemented with Work Orders subject to a maximum of $200,000 per Work Order. Work Order assignments in excess of$200,000 shall be approved by the Board of County Commissioners. Should any project that is active on a work order extend past the contract termination date, that work order will be active and extended as necessary until completion of such project. 10. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a)collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: May 28, 2015 New Business 7-k 33 of 47 • Traditional — payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six(6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 11. Environmental Health and Safety All Consultants and Sub Consultants performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This provision is non-negotiable by any department and/or Consultant. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. May 28, 2015 New Business 7-k 34 of 47 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 12. Licenses The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Consultant to submit the required documentation may be grounds to deem Consultant non-responsive. A Consultant, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 13. Survivability Work Orders: The Consultant/Contractor/Vendor agrees that any Work Order that extends beyond the expiration date of Solicitation 15-6382 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. 14. Principals/Collusion By submission of this Proposal the undersigned, as Consultant, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 15. Relation of County It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 16. Termination Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may May 28, 2015 New Business 7-k 35 of 47 terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 17. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 18. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 19. Single Proposal Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 20. Protest Procedures Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. May 28, 2015 New Business 7-k 36 of 47 21. Public Entity Crime A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Consultant list. 22. Security and Background Checks If required, Consultant / Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. 23. Conflict of Interest Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 24. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 25. Immigration Law Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. May 28, 2015 New Business 7-k 37 of 47 Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder's/Consultant's proposal may be deemed non-responsive. Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.qov/E-Verify. It shall be the Consultant's responsibility to familiarize themselves with all rules and regulations governing this program. Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. May 28, 2015 New Business 7-k 38 of 47 Co ler County Administrative Services Division Proct.'ernent Services Attachment 1: Consultant's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to CCNA Solicitation 15-6382 —Grant Funded professional Services for Coastal Zone for the following reason(s): I 1 Services requested not available through our company. (� Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ] Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date May 28, 2015 New Business 7-k 39 of 47 Co xer County Administrative Services Division Procurement seances Attachment 2: Consultant Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Consultant should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. U Any addenda have been signed and included. Ii All grant forms listed in Exhibit IB have been signed and included. ❑ The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Adam Northrup, Procurement Strategist CCNA Solicitation: 15-6382 — Grant Funded professional Services for Coastal Zone ❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due Date. ❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date May 28, 2015 New Business 7-k 40 of 47 Co d ier County Administrative Services Division Procurement Services Attachment 3: Conflict of Interest Affidavit By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Signature and Date: Print Name Title of Signatory State of County of _ SUBSCRIBED AND SWORN to before me this day of 20 by , who is personally known to me to be the for the Firm, OR who produced the following identification Notary Public My Commission Expires May 28, 2015 New Business 7-k 41 of 47 Co ter County Administrative Services Division Procurement Services Attachment 4: Consultant Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: CCNA Solicitation: 15-6382—Grant Funded professional Services for Coastal Zone Dear Commissioners: The undersigned, as Consultant declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 200_in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: May 28, 2015 New Business 7-k 42 of 47 Additional Contact Information Send payments to: (required if different from Company name used as payee above) Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City,State,ZIP Telephone: Email: May 28, 2015 New Business 7-k 43 of 47 Collier County Administrative Services Dihsion Procurement Services Attachment 5: Immigration Affidavit Certification CCNA Solicitation: 15-6382 —Grant Funded professional Services for Coastal Zone This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further, Consultants/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Consultant/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Consultant attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Consultant's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. May 28, 2015 New Business 7-k 44 of 47 Ccter County Administratve Ser.o s Division Pex-xne mint Secv,c s Attachment 6: Consultant Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip _ City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor Corporation _Partnership Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number May 28, 2015 New Business 7-k 45 of 47 Co iev County Administrative Services Division . Procurement Service Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ® Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $ single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ® Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence [' Pollution $ Per Occurrence ® Professional Liability $1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence May 28, 2015 New Business 7-k ❑ Valuable Papers Insurance $ Per Occurl r9ge47 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. Ljb 2/24/2015 Consultant's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Consultant Signature Print Name Insurance Agency Agent Name _ Telephone Number May 28, 2015 New Business 7-k 47 of 47 Co ter County Administrative Services Division Procurement Services Attachment 8: Reference Questionnaire Solicitation: Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: _ Completion Date: Project Budget: Project Number of Days: Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 2 Ability to maintain project schedule(complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration(completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future(customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By May 28, 2015 New Business 7-m 1 of 11 EXECUTIVE SUMMARY Recommendation to award a work order to AECOM Technical Services, Inc., using the Annual Contract for Professional Services for Engineers and Architects Contract #13-6164, for the Clam Pass Park Concession Electrical Service Upgrade, and make a finding that this expenditure promotes tourism. OBJECTIVE: To replace and upgrade the Clam Pass Park concession electrical services that is in disrepair. CONSIDERATION: The electrical services at the Clam Pass Park Concession area are in disrepair and in need of timely replacement and upgrading. Based on the existing concession equipment that services the Concession Area,the electrical services need to be upgraded for safety purposes.The design drawings need to be signed and sealed by and electrical engineer for permitting therefore, an electrical engineer must be retained for the work. The Parks and Recreation Department is holding a public meeting about maintenance improvements needed at Clam Pass Park on June 4th to solicit public input into the scope of work for improvements at this beach park facility. The electrical work was to be discussed with the public meeting and included in the overall scope of improvements at Clam Pass Park; however the electrical repairs need immediate attention. Staff will work with the Pelican Bay Foundation to get necessary approvals for this work. FISCAL IMPACT: Funding in the amount of $47,786.00 from Tourist Development revenues is available and appropriated for this Project No. 90091 (Clam Pass Park Concession Electrical Service Upgrade) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board is scheduled to approve this project on May 20,2015. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Tourist Development Council recommends award of a work order to AECOM Technical Services, Inc., for the electrical services upgrade at the Clam Pass Park Concession Area, Project No. 90091, in the amount of$47,786.00, and makes a finding that this project expenditure promotes tourism. Prepared by: Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Department Attachments: Work Order May 28, 2015 New Business 7-m 2 of 11 STAFFING and COST PROPOSAL to AGREEMENT for PROFESSIONAL SERVICES between Collier County and AECOM Technical Services,Inc. for Naples Grande Concession Building—Electrical Service Upgrades March 3,2015 THIS DOCUMENT is a STAFFING and COST PROPOSAL to Contract 13-6164 Professional Services: Architect and Engineering, executed between Collier County Board of County Commissioners (COUNTY) and AECOM Technical Services,Inc.(CONSULTANT), dated March 9, 2014(hereafter called"Agreement"). A. BACKGROUND The COUNTY and CONSULTANT have entered into an Agreement to provide professional engineering services for the following engineering disciplines: • CEI, Project Management, and Value Engineering(CEO • Environmental Study,Planning and/or Design(EN) • Instrumentation and Controls (SCADA and Low Voltage) (SCA) • Modeling and Simulation(MS) • Solid Waste Study, Planning and/or Design(SW) • Public Utilities Facilities (PU) • Wellfield Study, Planning and/or Design(WEL) • Electrical Study, Planning and/or Design(EL) The Agreement provides for specific services to be performed on the basis of a Work Order supported by a proposal prepared by the CONSULTANT and approved by the COUNTY. Professional services are authorized on receipt of an executed Work Order and Notice-to-Proceed. The COUNTY wishes to implement electrical service upgrades at the beachside concession building for the Naples Grande resort. The electrical upgrades include increasing the feeder conduit and conductor size from the FPL service point to the concession building, replacing the existing transformer and panelboard at the concession building with larger equipment, and providing the panelboard with sufficient circuit breaker quantities and ratings to serve existing and future electrical loads at the concession building. The COUNTY plans to competitively bid the project in an open solicitation to qualified contractors. The COUNTY has requested CONSULTANT to provide plans and specifications for competitively bidding the work, and perform construction phase engineering services for implementation of the electrical service upgrades. 3/3/2015 I May 28, 2015 New Business 7-m 3 of 11 B. DESCRIPTION OF ASSIGNMENT The electrical service upgrades will include the following items: • FPL service drop. • Feeder conduit and conductors from FPL service point to concession building. • Main disconnect switch at concession building. • Step-down transformer at concession building. • Panelboard at concession building. CONSULTANT will prepare construction documents consisting of detailed drawings and technical specifications for competitively bidding the work in an open solicitation. During construction, CONSULTANT will monitor performance of the work by the construction contractor, including attendance of project progress meetings, shop drawing review,periodic site visits, and certification of the completed work. C. SCOPE OF SERVICES CONSULTANT will perform the following services: TASK No. 1 —Project Management 1. Coordinate project activities—CONSULTANT will perform project coordination and management functions for the duration of the project. TASK No.2—Final Design 1. Meet with COUNTY staff to kick-off project, visit site to observe and record existing conditions, and review existing information provided by the COUNTY. 2. Coordinate with regulatory agencies to investigate the permitting application requirements for the proposed feeder conduit installation. These investigations are limited to the following and do not include preparing and submitting the permit applications: • South Florida Water Management District/Florida Department of Environmental Protection/Army Corps of Engineers—Environmental Resource Permit • United States Coast Guard—Navigable Waterway Crossing Permit Preparing and submitting permit applications, if required,will be completed under separate authorization or work assignment. 3. Perform electrical load and voltage drop calculations for the new feeder and service equipment at the concession building, based on information provided by the COUNTY for existing and future concession equipment. 3/3/2015 2 May 28, 2015 New Business 7-m 4 of 11 4. Prepare a draft Technical Memorandum detailing the proposed plan for upgrading the electrical service, including proposed routing and sizing of new conduits and conductors, and proposed locations and sizes for the new transformer and panelboard. 5. Participate in a draft Technical Memorandum review conference call with COUNTY. Finalize technical memorandum letter based on comments received from COUNTY. 6. Based on recommended improvements outlined in the Technical Memorandum, CONSULTANT will prepare draft Contract Drawings. The final (bid phase)project plans are anticipated to include the following: a. Cover Sheet/ Location Map/Drawing Index b. Electrical Symbols and Abbreviations c. Overall Electrical Site Plan d. Concession Building Electrical Plan e. Single Line Diagram and Panel Schedule f. Electrical Details 7. Prepare draft Contract Technical Specifications based on the County's Standard Technical Specifications. The final (bid phase)Technical Specifications are anticipated to include the following: a. Division 1 —General Requirements b. Division 2—Existing Conditions c. Division 26—Electrical 8. Prepare an Engineer's Estimate of Probable Construction Cost using vendor supplied quotations and available information. 9. Prepare a 90% submittal of design documents for COUNTY review. Participate in a 90%design documents review conference call with COUNTY. Prepare and distribute minutes of conference call. 10. Address review comments,assemble and deliver final Contract Drawings,Technical Specifications, and Opinion of Probable Construction Cost. TASK No. 3—Bid Phase Services 1. Attend pre-bid meeting and prepare meeting minutes. 2. Respond to Contractor questions in writing. Assist COUNTY in preparing one addendum to the Contract Documents. 3/3/2015 3 May 28, 2015 New Business 7-m 5 of 11 3. Assist COUNTY with review of bids and tabulate bids received. Prepare Letter of Recommendation for award of contract. 4. Prepare conformed documents incorporating addendum items. TASK No. 4—Construction Phase Services 1. Attend pre-construction meeting and assist COUNTY with the preparation of meeting minutes. 2. Prepare signed and sealed design documents for construction contractor submission of Building Permit application package to the County's CDES Department. 3. Receive, review, and process submittals from Contractor specified for such review in the contract documents(up to 4 submittals and 2 re-submittals). Prepare and maintain a log of submittals to include submittal number, subject, and date received,reviewer, action taken and date returned. 4. Prepare responses to Contractor's Requests-for-Information(up to 4 RFIs). 5. During construction of the project perform one site visit to meet with representatives of the Contractor and COUNTY and to observe the general progress of the work. 6. Assist COUNTY with management of proposed Changes to the Work by preparing Request-for- Proposed-Changes (1 RPC included in this scope), evaluating and responding to Contractor claims and preparing contract change order. 7. Provide consultation and advice to the County's Project Manager during construction. 8. Assist the County with review of progress payments(up to 2 progress payments). 9. Assist COUNTY with the following services related to Contract Closeout: a. Perform Substantial Completion walk through and develop final punch list in conjunction with COUNTY staff. b. Prepare a"Certification of Construction Completion". c. Perform Final Completion walk through in conjunction with COUNTY staff. d. Assist with review of final pay request. e. Prepare signed and sealed"As-Constructed"(record)plans from information provided by the Contractor required for project certifications. D. DELIVERABLES The following deliverables are anticipated: 1. One pdf file of draft Technical Memorandum for review by COUNTY. 2. One pdf file and two(2)hard copies of signed and sealed final Technical Memorandum. 3/3/2015 4 May 28, 2015 New Business 7-m 6 of 11 3. One pdf file and two (2) sets of 90% design documents for review by COUNTY. 4. Two (2) sets of signed and sealed design drawings for contractor's Building Permit application package submittal to the County's CDES Department. 5. One pdf file and four(4) sets of original signed and sealed final design documents to be submitted to COUNTY. 6. One pdf file and four(4) sets of original signed and sealed conformed documents to be submitted to COUNTY. 7. One pdf file and four (4) sets of original record drawings to be submitted to COUNTY. E. SCHEDULE The services described herein will commence upon receipt by the CONSULTANT of a Notice-to- Proceed and executed Work Order from the COUNTY. The estimated time required to complete the tasks described above is as follows: Task 1 —Project Management 270 days Task 2—Final Design Plans and Specifications 90 days Task 3 —Bid Phase Services 60 days Task 4—Construction Phase Services 120 days It is anticipated that the services for the project will be performed within a time limit not to exceed 270 days from the date of Notice-to-Proceed. The anticipated time limit for Task 2 includes 30 days required by the CONSULTANT to prepare the draft and final technical memorandum letters, and 60 days to prepare the 90% and Final Design Plans and Technical Specifications. This assumes a 7-day review period of the draft technical memorandum letter and a 14-day review period of 90%design documents by COUNTY. If the services have not been completed within the above time limit due to delays caused by COUNTY, COUNTY will consider request by CONSULTANT for additional compensation if CONSULTANT's costs have increased due to the delay. CONSULTANT will observe the time limitations as set forth herein. CONSULTANT will not be responsible for delays beyond CONSULTANT's control,including delays caused by: (1)delays in receiving information from others except CONSULTANT's subconsultants; and(2) delays in obtaining subsequent authorization, approvals and review comments from COUNTY and other governmental agencies. If such a delay should occur,the schedule will be updated and adjusted as mutually agreed upon by CONSULTANT and COUNTY. 3/3/2015 5 May 28, 2015 New Business 7-m 7 of 11 F. COUNTY RESPONSIBILITIES 1. COUNTY will designate a Project Representative, as COUNTY's representative and primary contact for CONSULTANT. CONSULTANT will rely on COUNTY's designated Project Representative for instructions and approval of CONSULTANT's services. 2. COUNTY will pay all permitting fees and associated expenses. Since the work is considered a maintenance activity, an Insubstantial Change to the SDP/SIP is not required. 3. COUNTY will advertise for bids or quotations,reproduce and distribute documents to contractors and vendors. 4. COUNTY will provide CONSULTANT access to the project area. 5. COUNTY will provide available as-constructed documents(including drawings, specifications, shop drawings, etc.) for the existing project site or facility to be improved. 6. COUNTY agrees that in accordance with generally accepted construction practices, any Contractor employed by COUNTY to perform work in connection with the Project,will be required to assume sole and complete responsibility for job site conditions during the course of construction of the Project, including safety of all persons and property, and that this requirement shall be made to apply continuously and not be limited to normal working hours. CONSULTANT shall not have control over or charge of, and shall not be responsible for, construction means,methods, techniques, sequences or procedures, as these are solely the responsibility of the Contractor. CONSULTANT will represent COUNTY in accordance with the responsibilities of the CONSULTANT described in and Standard General Conditions of the Construction Contract and any mutually agreeable Special Conditions specific to the Project. G. COMPENSATION For the professional services as set forth in this Staffing and Cost Proposal (proposal),the COUNTY shall compensate the CONSULTANT as provided for in Article 5 of the Agreement and as follows: Table No. 1—Fee Summary Task Fee Type TASK No. 1 —Project Management $4,288 Lump Sum TASK No. 2—Final Design Plans and Specifications $27,103 Lump Sum TASK No. 3 —Bid Phase Services $3,673 Lump Sum TASK No. 4—Construction Phase Services $12,722 T&M TOTAL FEE $47,786 Compensation for the services provided shall be due and payable in accordance with the Agreement. The total fee is calculated based on the Rate Schedule, effective March 9, 2014,which is included in Attachment B to the Agreement. 3/3/2015 6 May 28, 2015 New Business 7-m 8 of 11 Certain assumptions have been made in developing the fee for service. To the extent possible, they are stated in this proposal. If changes to the work result in changes on the level of effort presented in this proposal the scope of services and fee budget will be revised by mutual agreement. Attachment No. 1 to this proposal provides a breakdown of the fee calculation. H. OTHER PROVISIONS All provisions contained in the Agreement not specifically modified herein, or in the associated Work Order authorizing this work,shall remain in full force and effect and are incorporated by reference herein. PROPOSED BY: AECOM Technical Sea • . . . . By: ,i' Mark J Ab1 r Basin ss Unit Leader te / c By: ti t / ' ` Y:_ A Ronald R. Cavalieri,P.E.,BCEE Project Director Date: March 03,2015 3/3/2015 7 May 28, 2015 New Business 7-m 9 of 11 + Y r .ff N. T _ r _ II " i - ' .„'-,-)( C2 e % t iii.t x t..= Y+♦f A Q U O .,,, ! . 410, , 0 0*& . 4"*. kr.. ':". ' ' ".„ ' .. '. k.S‘* 4.;t%%.• . .. (1) 41 :fik, ., ' -- - , -, "7a:: „silt x. Um AI 1. y'.. -'. 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N - - 4 00 N N - Jaau!Su3 Jo!uaS . . — IBd1aU1Jd ,4) a) 7 7 NN N N (O — e- y, C u E u .7 .N C .b O u G w e td) i n 13. ... b Ts o a o O 4 a c' u v XI A rn i-4 U 6 -5 u O "O v' 7 • — $ c ba a) at c w o °' 8 0 w 6 c V CL y '3p ., qqv 3S u c r, E � C act U :° 9 g d H ° c o o A V e 8 W U O y c C r3-'4, S gu E w 7 E "c .� u o g U a in W o v G] v c v E a b Gi N Gl rj r q a ° w y u go fr v ad an M iii: — * q� `o a v 3 5 rn a v th E E C C N •,�_, C� N C u L� u w0 si .� O — p QE m 41 0 .c u o c 21 a o a`_ u m o O 6 v F v i W vS J A r 'c R a ° .e 10 3 c u°y t o b .O at• CIJ G a; 4 ] §'• o I F= cn O U cn W 0 .a o u Z P; u u a LL c: 5 aUa w0crn5 o mQ da. m May 28, 2015 New Business 7-m 11 of 11 t9 4° 4° C] '° co .D- a '° a N '0 ��i Q on M en en VI U QP N CO or h N Q` O n Q. •D N N. 1; r.V .4 MOIL N a is �� w — (01 w 4 69 69 c9 64 f 64 69 69 nil eO 0 0 0 0 0 0 Co) 0 0 en . . 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C 0 .a M yo o �'7 'O o '�b el ^ CO d 7 6 0.S K '> — 4 C� it H b O. v ° o IS a � 'S tbtoY� •yu � c o Z w w cu g vQ eaaou, en ° m May 28,2015 Marketing Partner Reports 9 a-g 1 of 102 NAPLES MARCO ISLAND EVERGLADES FLORIDA'S PARADISE COAST 3n. May 28,2015 v.EAVi nfotl r;4llef Ff•ARA4Y�R CtlA.vl �, � _ MARKETING PARTNER REPORTS May 28, 2015 NAPLES MARCO ISLAND EVERGLADES '''44 Y FLORIDA'S PARADISE COAST May 28,2015 Marketing Partner Reports 9 a-g 3 of 102 Collier County Tourism Research 2g1.-J r • 41010,414"..Igli Sig it!): The Collier County our's T • t." Development Council ) r r Research Data Services, Inc. May2015 . , ;4"' Re 'S Zer Research Data • • , market, reseach .'041r4 •ew May 28,2015 Marketing Partner Reports 9 a-g 4 of 102 - Ye a r to - ate 2015 January — April Collier Visitor Profile s Research Data mart research+ .;,_ May 28,2015 Marketing Partner Reports 9 a-g 5 of 102 Corer Tourism Metrics- --- Collier YTD 2015 (January — April) Number of • 760,700 Visitors • +4.6 %0 • 1,032,600 Room Nights • +3.7 %A • $940,638,000 Economic Impact o • +10.4 %A t , Co's Research Data market research- May 28, 2015 Marketing Partner Reports 9 a-g 6 of 102 RDS-Occupancy/ADR Collier YTD 2015 (January — April) Occupancy ADR 2014 2015 % A 2014 2015 % A January 79.0% 83.1% +5.2% $193.3 $214.5 +11.0% February 91.8% 94.0% +2.4% $304.9 $337.9 +10.8% March 94.3% 92.1% -2.3% $305.0 $345.0 +13.1% April 83.2% 84.5% +1.6% $260.6 $274.4 +5.3% RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 7 of 102 Collier Com p Set YTD 2015 (Jan. - April) Occupancy ADR RevPAR 2015 % A 2015 % A 2015 % A Naples MSA 80.7% -0.6 $287.71 +11.0 $232.32 +10.3 Naples Upscale 88.4% +1.3 $367.35 +10.5 $324.56 +11.9 Miami-Hialeah 84.2% +0.4 $241.70 +8.5 $203.49 +8.9 Florida Keys 86.7% +0.0 $316.45 +6.6 $274.38 +6.6 Ft. Myers 84.1% +5.1 $182.93 +10.2 $153.84 +15.8 Sarasota-Bradenton 80.9% +2.5 $163.76 +12.6 $132.53 +15.4 Clearwater 84.2% +6.2 $146.99 +7.6 $123.83 +14.3 St. Petersburg 79.3% +5.4 $157.94 +10.3 $125.18 +16.3 Palm Beach County 83.9% +0.5 $217.54 +8.4 $182.44 +9.0 Ft. Lauderdale 87.2% +2.1 $166.53 +8.0 $145.28 +10.2 SOURCE: SMITH TRAVEL RESEARCH,INC. s Research Data market research+ IF May 28,2015 Marketing Partner Reports 9 a-g 8 of 102 Cdr Comp Set - Ocrupancyr/o) YTD 2015 (Jan. - April) Trans %A 14-15 Grp %A 14-15 Total Naples MSA 46.7% -3.1 32.7% +4.8 80.7% Miami-Hialeah 57.4% -1.0 22.5% +2.7 84.2% Florida Keys 74.4% +1.1 10.8% -9.4 86.7% Ft. Myers 61.4% +1.2 20.6% +19.2 84.1% Sarasota-Bradenton 56.9% -3.3 23.8% +18.6 80.9% Clearwater 59.1% +0.6 25.1% +22.2 84.2% St. Petersburg 53.5% +3.5 24.3% +10.4 79.3% Palm Beach County 56.0% +0.2 26.0% +1.0 83.9% Ft. Lauderdale 60.3% +2.3 22.0% +3.3 87.2% SOURCE: SMITH TRAVEL RESEARCH,INC. o Research Data market research* May 28,2015 Marketing Partner Reports 9 a-g 9 of 102 Co+Iier Comp Set - A� YTD 2015 (Jan. - April) Trans %A 14-15 Grp %A 14-15 Total Naples MSA $327.37 +13.9 $238.65 +5.8 $287.71 Miami-Hialeah $257.36 +7.8 $227.45 +11.1 $241.70 Florida Keys $324.73 +6.1 $276.17 +9.3 $316.45 Ft. Myers $198.24 +11.6 $145.47 +9.2 $182.93 Sarasota-Bradenton $179.69 +17.6 $126.39 +2.1 $163.76 Clearwater $157.50 +10.9 $122.30 +0.8 $146.99 St. Petersburg $163.07 +10.6 $151.07 +10.2 $157.94 Palm Beach County $231.33 +9.1 $198.13 +6.7 $217.54 Ft. Lauderdale $170.26 +8.2 $174.24 +5.3 $166.53 SOURCE: SMITH TRAVEL RESEARCH,INC RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 10 of 102 A • 1 2015 ri Collier Visitor Profile RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 11 of 102 Co+fterCompSét April2015 Occupancy ADR RevPAR 2015 % A 2015 % A 2015 % A Naples MSA 76.3% +4.3 $259.24 +2.3 $197.70 +6.7 Naples Upscale 87.1% +6.4 $338.65 +2.6 $294.97 +9.2 Miami-Hialeah 82.1% +0.3 $214.26 +6.0 i $175.83 +6.3 Florida Keys 83.8% +2.1 $300.79 +1.2 $252.10 +3.3 Ft. Myers 74.7% +5.2 $165.10 +2.4 ` $123.25 +7.8 Sarasota-Bradenton 75.1% +5.2 $157.78 +8.0 $118.46 +13.6 Clearwater 83.7% +4.3 $154.58 +7.0 $129.38 +11.5 St. Petersburg 79.4% +7.3 $164.66 +7.2 $130.77 +15.0 Palm Beach County 77.9% +2.5 $189.51 +4.5 $147.57 +7.1 Ft. Lauderdale 82.4% +1.2 $146.93 +4.5 $121.09 +5.7 SOURCE: SMITH TRAVEL RESEARCH,INC. ROS Research Data market research- f May 28,2015 Marketing Partner Reports 9 a-g 12 of 102 Cate r C o rnn p -Set 0cc u a n (%) ,,___-- p April 2015 Trans %A 14-15 Grp %A 14-15 Total Naples MSA 44.7% -9.2 30.1% +34.8 76.3% Miami-Hialeah 57.0% -1.2 21.1% +5.6 82.1% Florida Keys 73.3% +2.8 8.5% -5.6 83.8% Ft. Myers 57.9% +7.8 14.8% -5.5 74.7% Sarasota-Bradenton 52.7% -4.1 , 22.0% +33.5 75.1% Clearwater 65.0% -2.7 18.7% +38.8 83.7% St. Petersburg 55.1% +4.3 23.3% +16.8 79.4% Palm Beach County 50.8% +3.4 25.5% +1.1 77.9% Ft. Lauderdale 58.7% +2.0 19.1% +1.3 82.4% SOURCE: SMITH TRAVEL RESEARCH,INC. CR t O S Research Data 1/4 market research+ May 28, 2015 Marketing Partner Reports 9 a-g 13 of 102 C-oftierCom p Set - April2015 Trans %A 14-15 Grp %014-15 Total Naples MSA $298.59 +8.4 $209.41 -3.3 $259.24 Miami-Hialeah $225.79 +4.2 $204.54 +10.9 $214.26 Florida Keys $305.87 +0.6 $284.14 +5.8 $300.79 Ft. Myers $178.97 +0.8 $119.76 +8.3 $165.10 Sarasota-Bradenton $175.73 +11.9 $116.59 +6.3 $157.78 Clearwater $165.28 +10.8 $117.48 -3.2 $154.58 St. Petersburg $174.54 +8.4 $144.98 +4.9 $164.66 Palm Beach County $200.46 +2.6 $175.47 +7.8 $189.51 Ft. Lauderdale $151.83 +4.3 $147.91 +1.7 $146.93 SOURCE:SMITH TRAVEL RESEARCH,INC. RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 14 of 102 Visitor Origins Collier YTD 2015 (January — April) # of Visitors 2015 A % Florida 173,792 +0.5% Southeast 45,295 +9.6% Northeast 219,875 +6.1% Midwest 159,603 +2.3% Canada 26,075 +8.6% Europe 102,500 +8.5% US Opp Mkts 33,560 +9.0% YTD 2015 760,700 +4.6% HOS Research Data market research+ May 28, 2015 Marketing Partner Reports 9 a-g 15 of 102 V4sitation/Economic Impacts of Tourism Collier April 2015 Visitors Room Nights Economic g Impact 2014 2014 2014 134,500 215,300 $197,870,312 %4 %0 %A +3.9 +4.8 +6.2 . . lir- 2015 2015 2015 139,700 __ : 225,600 ' ., $ 10,208,900 t. os Research Data market research- May 28, 2015 Marketing Partner Reports 9 a-g 16 of 102 RDSOccupancy/Room Rates — Collier April 2015 2014 2015 % Occupancy 83 .2% 84.5% +1 . 6% ADR $260.6 $274.4 +5 . 3% RevPAR $216.8 > $231 .9 +7 .0% Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 17 of 102 First Time Visitors (% Yes) Collier April 2015 50 45.9 45 42.5 40 - 35 - 30 - 25 `38.2 35.5 20 15 5 - 0 2014 2015 -� New Market Share I Gain from FL i o Research Data market research- May 28,2015 Marketing Partner Reports 9 a-g 18 of 102 Airports of DeplaftëmEntropFour, Collier April 2015 80 70 % of Visitors Who Fly 60 ; 66.8 63.8 2014 69.8% 50 r 2015 71.8% % 40 30 20 10 14.1 I 15.7: 0 MON RSW Miami Ft. Laud Tampa .42014 -42015 Rl7s Research Data market research- --- May 28.2015 Marketing Partner Reports 9 a-g 19 of 102 _Visit' or Perceptions Collier April 2015 2014 2015 Satisfaction 95 . 5% • 94. 1% Would Recommend 90. 3% • 90.7% * 4 • 18.0% Plan to Return 1 • 93.8% ts Research Data markot research- May 28,2015 Marketing Partner Reports 9 a-g 20 of 102 Average Age/Mediarrtntome Collier April 2015 2014 2015 Age (years) 47.9 • 48.4 -- - - — � Median HH Income $ 149, 842 RDS Research Data market research+ May 28, 2015 Marketing Partner Reports 9 a-g 21 of 102 Employment Statistics RDS Research Data market research+ May 28,2015 i rt i Partner Reports 9 Collier Direct Leisure and Hospitality - Employment (Calendar Year) * 30,000 t' 29,000 2015 0 28,000 > 2014 LE 2014 27,000 TO 26,000 ®r°" '''' 2013 O 25,000 .t" cp ,, ....%. .............................Y 2012 24,000 J 23,000 N › 22,000 t c ° 21,000 20,000 Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec -2012 25,300 25,800 25,900 25,100 23,700 22,300 21,200 21,000 21,000 22,200 24,300 24,900 -2013 25,600 26,400 26,400 25,900 24,500 22,800 22,200 22,000 22,100 23,400 25,500 26,300 ---2014 26,900 27,600 27,900 27,200 25,700 24,100 23,300 23,100 22,800 24,200 26,100 26,800 2015 27,200 27,900 28,300 ...._, *SOURCE: Florida Department of Economic Opportunity,Labor Market Information,Current Employment Statistic Program RCS Research Data (CES),Collier County Leisure and Hospitality Sector. market fesear'ch+ May 28, 2015 Marketing Partner Reports 9 a-g 23 of 102 Executive u m ma r o ier ri• 1 2015 kos Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 24 of 102 Visitor Metrics Collier April 2015 This April, visitors stayed in Collier's commercial lodgings (+3.9%) . Their visits contributed an estimated $210,208,900 of economic impact to the County (+6.2 . . Key performance metrics are as follows: April 2014 2015 % A Occupancy 83.2% 84.5% +1.6% ADR $260.6 $274.4 +5.3% RevPAR $216.8 $231.9 +7.0% RDS Research Data market research+ May 28, 2015 Marketing Partner Reports 9 a-g 25 of 102 Vi r Metrics Collier April 2015 Some 78.2% of Collier lodging managers report their properties "three month forward reservations" as "Up" or "The Same" compared to this time last year (2014: 82.7%). % of Properties (April) 2014 2015 Reporting Reservations Up 51.7% 40.6% The Same 31.0 37.6 Down 10.3 18.8 RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 26 of 102 Visitor Metrics Collier April 2015 Collier's April visitation originates from the following primary market segments: April Visitation 2014 Visitor # 2015 Visitor # % A Florida 35,239 37,859 +7.4 Southeast: 6,994 7,683 +9.9 Northeast 35,105 34,785 -0.9 Midwest 27,572 28,080 +1.8 Canada 5,380 5,169 -3.9 Europe 19,906 21,095 +6.0 Mkts. of Opp. 4,304 5,029 +16.8 Total 134,500 139,700 +3.9 RDS Research Data market research May 28,2015 Marketing Partner Reports 9 a-g 27 of 102 . Transportation Collier April 2015 Fully of April patrons fly to reach the destination (2014: 69.8%). A majority of these (63.8%) deplane at RSW, while Miami captures some 15.7 of deplanements. RDS Research Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 28 of 102 Party Size/''LOS Collier April 2015 The typical visitor party includes an average of travelers who stay for 3.7 nights in the Naples, Marco Island, Everglades area. Some 42.5 L of Collier's April visitors are in the destination for the first time (2014: 45.9%). s Research Data market research+ May 28, 2015 Marketing Partner Reports 9 a-g 29 of 102 Information Collier April 2015 Fully 96.1% consult the web for trip information, and some 78.5°/ make bookings for their trip online. RDS Resear Data market research+ May 28,2015 Marketing Partner Reports 9 a-g 30 of 102 Satsfaction/Demographks - Collier April 2015 The vast majority (95.5%) are satisfied with their Collier stay, with 92.84.. planning a future trip to the area . ti This month, the typical visitor is slightly younger (2014: 48.4 years ot age; WW1S: 4/.9 years ot age) and commands a median household income of $149,842 (2014: $150,071, . l'Ros Research Data May 28,2015 Marketing Partner Reports 9 a-g 31 of 102 ■ • thank peal • ,,„., 1:. iios Research Data mark^t research May 28,2015 Marketing Partner Reports 9 a-g 32 of 102 NAPLES MARCO ISLAND EVERGLADES FLORIDA'S PARADISE COAST \,'Minter Campaign Digital Ad Results May 28th, 2015 -- — May 28,2015 Marketing Partner Reports 9 a-g 33 of 102 Weather.r. Ili : : NAP'.ES . ... MARCO ISLAND I VERGI ADES Water Stars it Weekend Hen,Sonw Eton;et,Writ Like Kat 1755 Piepk be Hen You WArgesul The Snow Possthie tot East_owl Texas Ex/i.d.9' Unull ii Ice Phenomenon, I-3.011103A S 0/111/10/ISS G0411,1 .... . '1411 --------- VAT,H nnbeige■+able,aping al 411.1 Happe.het., Yo,Wor,Bebe.Ptrop,e I,. Once Betelful.Now Deveerd 4600, ligh,Ands Maps tutoavhalt FERE , January 21 205 FRIDAY RAIN RA INISNOIN, EN°woos ICY NIX N SEVERE FOG PI WINDY ,APLLS MARCO ISI.131..1, P. 1 IAt3t.lADI5 ..., .33 . . /133. 33\ :13...3.13,*3 Ad.teossatze Vox , ..• ROI 01.11111,.14.1' , ESILVizi , qrtirt It' " .Z:Z::''' by:ntti.:: 4'5' r/ .JCALLIEJJ Ji4.,,A.L • ..„„oei A -a. Impresssions promised: 3,333,333 Impressions delivered: 3,879,917 Clicks: 5,838 Click-thru rate: .15% May 28,2015 Marketing Partner Reports 9 a-g Sojern Traveler • — ,. _, .. 102 • 11 0 Expedia _ 0- .. NAPLES =I .2. • MARCO ISLAND srAFectt F OR FLIGHT OW Y 4 #40, E V E RG LA t)E S •- "ll*b , The rargest Pre-Columbian „., Oa. *A, ...... collection in the world ___--....0.0,`"... . .. , v dIV,Voke Now OAS PARAO,SE COAST Nglq CDMX N"-X MIEIC00 T r t:Vf IT TO lif HT v - , illlY SIT IniiilitO ir" . , . lir. gift .AT , NAPLES MARCO ISLAND EALII.GLADIII .. , . . . . ...... . •"....°`.,`..• • IIV\I 1, ,., .., . . 38 ,.,I,,,IVtt FoctuNdHotvis Up to 40%Off DAILY Of AL;) Total Impressions: 2,686,537 Clicks: 3,816 Click-thru rate: .14% May 28, 2015 Marketing Partner Reports 9 a-g Food & Wine/ Tra AS TYE AOC•ETIVOPX {LC,t•LESLISC &MOO&,.e OCPARTURES siSOUTHERN 11. LIONS S soeser AIMS°.HOUSE t•telt. 004■4 111•1211 UP •0•IANTIC 611AVEAT CCM • 0001110110.141•GIVEAWAYS tallISLESTFIRS MOMS NAPLES TRAVEL+ MARCO ISLAND URE al SUBSCRIBE EVERGLADES LEIS a. GIVE A GIFT FLORIDA'S eARADISC SiMPLV':% YOUR CHECKOUT Sign Up lot Free PayPol moue reseeono seete toneres sovemINA-2014 NAPLIS 1'4 ' Global Vision Awards , the hoteis tour 08.5erutor.airines V11.01 ANA,"t 0 CO WHFSIE r0 StAV Cf trt:e4 C1,,st royit 0,7e t 4_,SteSe t;tcJet roer ±.„.% t;r: ,n the future he ie# • , . . Cocouruurty Culture 1 looser . Le.ulership Sustamr;1112u Editor's Pick The Visionary Yin/Aye Su.in*Princess Resod,Burma The&usher of hotebers.VIA Mt°Su 4or Mum as she is lonnon)grew up steeped 311 an ulduery that s 14011 , poied to transform profouudiv het°ore dosed-off couorry—for Ixeet or unne So Jleuu awe' her Weld.minvernpre.t inch:nand.the • .se.chalet.;n1.=CoAt",C.44 OM}tbA14.44 and rest=ant.And a or, IX hospeahry eamuur scbool aimed at Pee's.to ....v.,rum 1 .. . . . Total Impressions promised•. 853,571 Total Impressions delivered: 939,028 Clicks: 2,691 Click-thru rate: .30% May 28, 2015 Marketing Partner Reports 9 a-g F& If f7.1•e flay'% :•Z.10 e.ex17 t'5 5-m2.o else 4,p_13_1 fo•*55 re%on. NAPLES ..SPECIAL OFFER FROM NA ES.. MARCO ISLANE) -- _ - VIP E\ERGLAL)ES e, : e1,0410A'S PAr1AOISS COASt0.. i , ter' vg-L 1). .:::1 • • ..__ � NAPLES _.Jil L ', �+ -- -), .� Jl. MARCO ISLAND ND EVERGLADES tit" `l ----.X.."---- Pl OtiOA-! X.."af COAST Ur.WS rCe le*at.T Prism s Par" r%tt Callow's Pons, Rchts This t rai a t.ertisttrert tses s rt s.a- o tda-r ytr'ta: r'.te:aasC;c.irca Ste:,a.r rterest I It:es'Irg atcstes arc offers Most tro=L,s arc series Mat r•e,tt:f rteresttc,ct,...r,cFer a this ereh is race sole",t tte az.trtistr.t1et4Cs Added Value (no cost promotion) Delivered Impressions: 25,968 Clicks: 86 Click-thru rate: .33% May 28, 2015 Marketing Partner Reports 9 a-g MNI Ad Net 37of102 N A p L L c BoardingArea Explore Categories MARCO ISLAND EVERGLADLS FLAe+6A'E IAAAD+EF COAST F 1 &Dine Ftr,„, Food for the Traveling Masses GATE _ with Bnan Cohen ■ ;�.II► �,.Si. Marathons.5ix Continents.4.5 Days.Please Support... United Announces New International Economy Meals . NAIL Fs MARCO ISLAND FYI PGLADEE wup. I. w �IUr• ---.°°---- =si VIEW allP6 Lt►iiAfiii J/ '4�OCdrt N aMN�N iRAPeI `!oi iii 7 Total impressions delivered: 7,600,731 Engagements: 69,848 Total clicks: 7,343 Click-thru rate: .10% May 28,2015 . , Marketing Partner Reports 9 a-g Adventures in the "t , -41' — ■ NAPILS Outside list: 50,000 [Co Interest $150,000+ northern and drive markets MARCO ISLAND EVIRGLADIS Opens: 7,853 _........„„-- Clicks: 898 1,1.01004S•*11.10451 COAST Click-thru rate: 1.80% rLoR,DA s PARADISE COAST E -SCAPFS NAPLES MARCO ISLAND EVERGLADES , dttNit V I Untoward I Web Version * irsuo Sblare {wet titi.,e I ) 0 , r 44 ' i e i • I \ 72 i 7 p . . % -, N lit • ' # 1` .ds t\ ‘'t--i i • I e 11, i \ 11"--• AA: , 1W4N, 1 11: i .., • a ADVEN'I-URES IN THE EVERGLADES May 28, 2015 Marketing Partner Reports 9 a-g Discover Your Artistic Si . . Outside list: 50,000 Arts/Culture enthusiasts NAPLES MARCO ISLAND Opens: 8,103 Open rate: 16.21% EVERGLADES Clicks: 822 Click-thru rate: 1.64% ft,0810A S PASIAOSS COAST FLORIDA'S PARAI)ISL COAS'I 1,-,-SCAPLS NA PI I S MARC:0 IS[ AND - Aff \ RG1 A DFs Iwo-war:11mA)Version *Tweet az" ■ • , VP' '?11 • • 1-44 • t 01 "iv '4' 4• I t • " ■ ; . 4 4.77 ' ' ,%4 - • .s !:1440' , _ - • DISCOVER YOUR ARTISTIC SIDE IN PARADISE the d i t■ lin and tthto, May 28 2015 Marketing Partner Reports 9 a-g r, • • weic s ' 0 e ea •, , ,. Outside list: 50,000 Families in Northern markets and drive markets NAPI ES MARCO ISLAND Opens: 8,275 Open rate: 15.71% EVERGLADES Clicks: 911 Click-thru: 1.82% _---..... --- flON■DAS PAN COAST FLORIDA S PARAI)ISE COAST L-S(:APES NAPLES MARCO I sl AND EVERGLADES ore SForward i Web Verson Sha!e Tweet et Loke , •,.,. .. „. i t 7---------............ 0 . . - • le , -s,,...... ...._ ,., _ . „.,,....,„..... ....1• ::,,,,, -,-il:g:4• ,--:-..-- DISCOVER YOUR FAMILY ADVENTURE ,..., 1N PARADISE. NnYi}) MARt-.tx J I NP iFA�r _. tea • rs�:�a••At�p`!t ctr�s! Team PUBLIC RELATIONS REPORT May 28,2015 Marketing Partner Reports 9 a-g 42 of 102 NAPLES MARCO ISLAND EVERGLADES FLORIDA'S PARADISE COAST National Public Relations Update TDC Meeting Services conducted from April 16 - May 14 May XX, 2015 Li I Lou Hammond & Associates Mays ,2015 Marketing Partner Repikts 9 a-g 43 of 102 Media High lights _ I Aiiiiimaiwilik ---161--,- I-- P A R A D E.0 0 M - Destination Feature UMV: 347,462 Media Value: $2,316 LIPI ... . . .,,,,,,,,,:in -, . KNOW THE ROPES r 0 GO it,/...iM.ii,5.1 4.4 ii COME oN INN "":1, — •eirseener,i.i.es ein.—.. Darailt:si i • • 4.,.. .. se.... ,05,....w Noe«ra ret,e.,...vex. COMMUNITY TABLE V "..••..,,a.,c., April 21,2015 UMV:347,462 .11.012: --. WOWSOME HOMES UP ON THE ROOF Media Value:$2,316 Discover Varmion Sal enity in ..,„,, see,s 4.0 WM.CR.Claine emtl Pave _ ...,a........,...., '''''."'''.•"'''.' Naples and Marco island. , t Okebor 0,re pv....Jecase grcaaes,, 9a.anonna,,.,., ., '''''.,.es•ic...,,,,,, Florida:Sand.Surf.Sun,Nature ...".El 11; ...,...0.” , •at,.u,..saa,r°'"'"" ....,,,....,‘,, ,....,.oaaaa.Siii. ([ .,,,,, ,,: NATURE Cm i c .7.0110ny milirl...1....I a IiPaY•0•a ii..... JO ' : 11111111110 .111.1.1,......smor.vii..1 PRETTY cny _ *at dialf,(11 kW a trP,O.to........0,4 1ryay. I, , 5.5g,C.i.P''''" '''''..', PALMS DP4 ..c.,,SUNSITN :DI E «,..,,,,,,u,L-t••••■Man go,••''t" 114,0,ill•..••• • in Map.awn aras a wands.va• •.i,...ii wit.:a iii,Fitii STORE UP YOUR ENERGy ;,..` —.moo ler re.vac,and hr. '•—an,/c.v.&,..5es i.fa,,... Inwards co,raw aadevalas mane, LES A BEACH IIIIIIIIIIII 1.2.14,.......,•al••••'a... IC.1.. 4 .....^9 M.tv.I..n„,....,, d . , SMALL TOWN FRENDL' Mi...0......iiiip•1, . CREATIVE VENDORS Li..,.:,..,....... ' , tit( ! ' ,v`ndannn-V,......a v.,.taa .,' V in'n=.7.:%'*—.7..7'..7.";;;N" 1, ' . ''''. n4Lvd• "‘" - NEW s FROM .. Int n%UMW,11 A l,111.i L ....... it ,.. ...-...... 9.7,...,...rd.Nac«,,bea•L;•:«, .'•••,,,,.a.........,•D '''' "'•...--4,-,,,,.,. ,,,,....„ Ma a Marketing Partner Re. N i E'1.I 1'.;`.) IN1.ANI) Media Highlights TRAVEL PULSE Lil UMV: 192,804 Media Value: $3,213 PULSE Great Cities for Burgers May 6,2015 UMV:192,804 Media Value:$3,213 Five Great Cities For A Great Burger May is officially National Burger Month,as if a Loon item of such vast popularity around the world needed more recognrton.One of those classy.go-to foods In the U.S.,we as a country consume over 50 bdhon burgers a year Althortyh there is a burger on almost every menu to the country.here are a few places to yo for the fire connoisseur. yNaples,Ina. Naples is know lot being one of the most expensive real estate markets In the toumry but that doesn't mean you have to pay a fortune for a gout niet burger to this town.At • there isn't a burger on the menu for more than the 511.99.For Ilse maormurn price,you get the'Donut Burger —Much rs a pally.cheese and bacon between two glazed dwuts. f nom a western burger to a pesto with goal cheese burger you are hound to find a new.unglue take on the old Bound tnund.It you are nude of an organic person or veggie taunts.head over to 1. ..where they spet ratite In everything betel Lunt to table and sea to table.and boast a vegan burger with house matte horsey cegenaise.fresco salsa.h4lur,onion.and tomato NEWS FROM ... Ilit II Sti MI1\11X Svvt/t:I ATE:, May 28,2015 Marketing Partner Reports 9 a-g 45 of 102 Media Highlights DIVINE CAROLINE BLOG UMV: 453,044 Media Value: $3,020 May 7,2015 Top Locations, UMV:453,044 Media Value:$3,020 Beach Weddings 20 Insanely Gorgeous Locations for a Beach Wedding marco island.florida Cne st lb,.too s sods a,the lheied States.I'4, Island o the laosa of Ore famous Ten Thousand Islands and,s known to Its weld Class sunsets,locals and sssrtms akke often clap when the sun nlakos its > hn.al tip ntn the tat..;,a w.Mlnq at the Island • «;[t Ova ti F._.11 5pa 40 v'ou tnmr rw , .11+041,,u..O,4t photos.d that s ottat YOU wets to capture the scenel at Its Ones?hnu*then scoot mdoot.tar•Lists dal',p.MY no ono salt soon terpec. NEWS FROM ... 101 III\%1M0\D 1sM)I:1:\TF.F Li May 28,2015 Marketing Partner Reports 9 a-g 46 of 102 Media Highlights EXAMINER.COM UMV: 12,551 ,215 Media Value: $20,919 examinercom May 12, 2015 Best Beaches in Florida UMV: 12.5.51.215 Media Value:$20,919 Welcome to Summer! Best Beaches in Florida Marco Wane M.rto nl.rd Marion NEWS'S FROM ... I t I I L‘1114),0)Y i> u4:t May 28,2015 Marketing Partner Reports 9 a-g 47of102 -1 ''"1) DI4 Activities Upcoming Individual Visits: SARAK SEKULA, DESTINATION WEDDINGS & HONEYMOONS ; . • Visited: MAY 3-4 • Coverage: How to Marry in SW FL • Confirmed: ` • Accommodations at Inn on t _, .,; _ , . • Fifth t .L . ,.�-... Q, • Toured Naples Beach Hotel4= • Dined at Osteria Tulia Li I May 28,2015 Marketing Partner Reports 9 a-g 48 of 102 Activities Upcoming Individual Visits: y KEVIN RAUB, LONELY PLANET • Visit: May 25-26 k' • LH&A compiling information on ., `,- what's new E • Coordinating hospitality needs F r=== ge- ' i1 i r"i' rallikl '-'4111k., ionelyt—'\pkvlet 8 . , , illii \_.../ Li I May 28,2015 Marketing Partner Reports 9 a-g 49 of 102 'LANt) t`S Activities , .. Group Visits: ➢ Group FAM to target social 0 P® influencers ® �'� === • Pushing trip to Fall 2015 �<<• • Targeting 4-6 media '4 ID ® i fi a 4. * aim ® I 0n lar■ May 28,2015 Marketing Partner Reports 9f 10a-g 50 of 2 Activities Projects: ➢ MAY - NATIONAL BURGER MONTH • Agency researched information on top spots for burger • Dedicated pitching • Sharing on social media 41Eistot 40,,, ko, b[_r r May 28, 2015 Marketing Partner Reports 9 a-g 51 of 102 Activities Projects: ➢ GOLFING LIKE A LOCAL • Agency distributed Hot Tip • Compiling responses on tips from Golf Pros • Pitching online, print and broadcast K _ _ May 28,2015 Marketing Partner Reports 9 a-g 52 of 102 Activities Projects: y COASTAL LIVING, "DREAM DESTINATIONS" • Ongoing column in publication • Agency drafting pitch for Naples YOASTAL Sl l Smart ,r to enjoy la both BEAM HOUsE in<i,xJn and out Fast'` re =<a,tei color,come wr Niawah IclinC All Amenran GessM ',�'. S*the nth of Jul y I!tIII/u i May 28,2015 Marketing Partner Reports 9 a-g 53 of 102 Activities Projects: LIVE! WITH KELLY & MICHAEL • Agency distributed Hot Tip to all partners • Naples Grande Beach Hotel participating • LH&A tracking coverage Travel kptly lor • h Lii May 28, 2015 Marketing Partner Reports 9 a-g 54 of 102 Activities Projects: ➢ Seasonal pitching • National Fudge Day, June 16 • Father's Day, June 20 • Labor Dciy 4 . t 1 • May 28, 2015 Marketing Partner Reports 9 a-g 55 of 102 a 1)t_1 Activities Projects: ➢ MEETINGS PLANNERS SALES MISSION • Visiting North Carolina June 23-25 • Hosting series of events • LH&A inviting media Ai - f i er, 1 1111011P 71 rte. ,�_ - L9 May 28,2015 Marketing Partner Reports 9 a-g 56 of 102 Activities Projects: ➢ MARKETING SEMINAR, JULY 1 • Two LH&A reps attending • Taking place at Naples Botanical Garden • Focus on 2016 planning ,_ May 28, 2015 Marketing Partner Reports 9 a-g 57 of 102 Activities Agency social media efforts • 5 LH&A Tweets • Value Blasts inclusion • Recent coverage Lc Mammond PR Looking for nature, nurture_ relaxation and excitement"? ParadiseCoast has it aft MoiraCmcC BostonHeratd bit ly ?IGnctFo �H Lc.++iarlmord PR Forgo the ;Caribbean & head to the white sandy :beaches of 'Marcolsland! HuffPostTravel ParadiseCoast ow ly !Mhuty L9 May 28,2015 Marketing Partner Reports 9 a-g 58 of 102 Looking Forward • Upcoming media outreach • Targeting individual visits • Segmented Pitching • Fall events lilt 11 1111101 11ii ! NNW May 28,2015 Marketing Partner Reports 9f a-g 59 of 102 CVB Communication Highlights • Travel Rally - National Travel & Tourism Week At a ,� , • Great effort by Erin on PR Staff t 1 ar • First Tn-County Travel Rally Event =- • State of Collier Tourism Industry Press Conference • Good coverage of Q1 results .. • Lake Trafford TrophyCatch Angle as a ' °t a r4 top 1st Quarter Accomplishment - resulted in prominent coverage ° ° ` !� • Lead in NDN story • Front page w/ video, News-Press _ Y 7 ink_ 7''.. '" '#:' ; '-- 1 ", - . May 28,2015 Marketing Partner Reports 9 a-g 60 of 102 CVB Communication Highlights • Gov. Scott press conference at Naples Zoo - Pt Quarter Record tourism • CVB's photo used by Visit Florida for the Sunshine Matters blog by CEO Will Seccombe and @FloridaTourism Twitter 4 t r [ 'N :`1"' f o k,4 4 May 28,2015 Marketing Partner Reports 9 a-g 2. . 61 of 102 LA 4r` .m CVB Communication Highlights -•_ • MEDIA VISITS ASSISTED BY CVB TEAM • UK FAM with VISIT FLORIDA and Virgin Holidays • Golf Wednesday, Top Chinese magazine • Sarah Sekula, Destination Weddings & Honeymoonds feature • Examiner.com - Everglades Ride ' '::1 -1- I . 1 . , I li • L" Lii May 28,2015 Marketing Partner Reports 9 a-g 62 of 102 CVB Communication Highlights • TOP PUBLICITY • Front page - Successful Lake Trafford restoration • Front page - Florida Weekly - Off season isn't so "off" anymore. • Lots of great coverage for first quarter numbers • ABC-7 NewsMakers with Allen Bartlett, Naples Daily News • News-Press column • Boston Herald feature • Parade.com slideshow result of CVB FAM 11• Nat'l pickup of TripAdvisor Top USA Islands BOSTON a Parade www.bostonherald.com May 28,2015 Marketing Partner Reports 9 a-g 63 of 102 NAPLES • MARCO ISLAND EVERGLADES FLORIDA'S PARADISE COAST Thank you! Proud to be your Partner in Paradise ! I_1 Lou Hammond & Associates May 28,2015 siu AruA •PA*AOr.11 tr1A1t - z. '• �W ....,+..._ �. - > Digital/Social Media Marketing MaX?X-,42q11- r SI.A N I) Marketing Partner reports arg.A r-)r. • 65 of-d @ParadiseCoast 'El owor @athleteparadise Naples, cal @filmingparadise ©Marco Isla...Athletes in ITS @ParadiseDeals ;NI Paradise @ParadiseMeeting www,paradisecoast.com n Incoming Messages 23,427 J'23,508 ___� __ Sent Messages 274 ^.--"\\-- 21,821 J New Twitter Followers 307 -----".,/ New Facebook Fans 644 ...."\-_,—_ 1,357,590 A/1,,-JAM Iff 54% ' ' 46% Ser MALE FOLLOWERS FEMALE FOLLOWERS N4witter Followers in this time period@ 1 09 82 18-20 I Link Clicks Mentions Retweets 21-24 25-34 i 35-44 IIINMINIIIIIIIOIIIIII 45-54 55-64 LY INTERACTIONS 20 ;MEN T,ON. 109 RETWEETS 82 OUTBOUND TWEET CONTENT �� r 68 0 AM Apr 6 Apr 13 Apr 20 Apr 27 May 28,2015 Marketing Partner Reports 9 a-g 66 of 102 ® My Facebook Pages GROW -l76<Total Likes,and 507 people talking about this New Fans 644 /,,, 100 \ 0 ' iIi IN II II Si Il. l. i. . ,, . iii j . 1 II - - I ■ II RAGE 6 Apr 13 Apr 20 Apr 27 PAGE IMPRESSIONS Impressions 591,749 by 404,112 users 100k 50k 0 , 11 • • • • • • • • • • • • • • • • • • • • • • • Apr 6 Apr 13 Apr 20 Apr 27 IMPRESSIONS BY DAY OF WEEK AVG TOTAL arini 4P Page Post 275.5k Fan 218.9k Sun 35.6k 142.3k 2.7k Mon 18.9k 75.6k MOM Organic 93.5k Tue 10.0k 40.2k Bo User Post 21 Viral 278.2k Other 11 Wed 8.5k 42.7k Mention 10 Thu 10.5k 52.6k Ch in 0 Fri 20.6k 82.6k IMPRESSION DEMNWHICS Here's a quick breakdown of people engaging with your Fact$epk Page 38.9k 155.7k arc 0 P`if/lntra(1 T/1rf r-r,,1r.11-01CC ,-riff',Tie c• 13-17 2.110651, United States 357.4k Naples,FL 17.6k 18-24 15210 232k Germany 4.0k Orlando,FL 10.7k 25-34 22.5037.41 Canada 37k Miami,FL 10.5k 35-44 23.71l 500k United Kingdom 2.4k Tampa,FL 8.9k 45-54 28.5k l65.2k Philippines 1.6k Fort Myers,FL 4.5k 55+ 3291083 7k f 32% ' ` 68% Male Female May 28, 2015 Marketing Partner Reports 9 a-g 67 of 102 Web Traffic 0 #1 RT @ParadiseCoast:Looking to expenenco#adventure surrounded by natural Social Traffic 0 #1 beauty?Try an#Everalades Airboat ride htto:dt co/c2ycS7lFjB ht... floridaguide 11,532 followers httoa/www.oaradisecoast.com Twitter Posts 147 / _- #2 RT @ParadiseCoast:Try samples from over 40 local restaurants today at Taste of Collier htto://t,co/6uVCIvk53e Noodle Web Mentions 7 L/ #DiscoverParadise ht... #3 FoodieTimest 10,651 followers htto://www.oaradisecoast.com Leading Social Traffic Source RT @ParadiseCoast:Taste all the flavors of#Paradise on April 26th at the Taste of t:uf� Collier Festival.httoj/t.co/6uVCIvk53e bttoJ/t,col5u..,WhatsUpSWFL 9,668 followers htto://www.DaradisecoasLcorn, - Naples.Marco(Stand.Everglades-Paradise Coast - Naples Maroc Slane E.srplaass-Parae.s•Coast Naples area ar ong top 10 In the nation'or growth e r,ance s'..'::..J:y r,re'aal..:.1!n-:,Eli=r'11apr0S vi tale 3 Maples area among top to in the nation for growth tt Fionoa'I> e point area,— Npiesrnuo,the U.H.Census BUruau arc a V,a"teeotfast Coral-FOrtr.tI ele an} Naules-Marco-berlol.alee19 at,areas re ar,onp the fastest prar,na,n F,e... May 28,2015 Marketing Partner Reports 9 a-g 68 of 102 Campaigns • Numbers for Visits and Users took a dip this month following the end of the Winter campaign, which was expected. The Spring/Summer campaign launched April 20th leading to a spike in visits, with 85.2% of users bring listed as new visitors. Users were driven to the campaign landing page, discoveryourparadise.com which then drove back to the main paradisecoast.com pages to learn more, book, etc. Session duration is low and the bounce rate is high as the majority of visitors seek more information on the main website. RESULTS DELIVERED GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Visits 13,715 35,464 24.985 5,764 79,928 Users 10,259 26,595 19,029 4,973 60,856 Bounce Rate 8114% 82.77% 84.06% 90.42% 61.82% Average Page Views 1.24 1.26 1.22 1.15 2.5 May 28,2015 Marketing Partner Reports 9 a-g 69 of 102 Twitter Update • Overall our Twitter accounts continue to grow. Numerous #FLTravelChats in March drove higher impressions, which were not as frequent during April. We continue see an increase in followers and engagement rate. • Our branded visual content continues to out perform third party imagery and text-only posts. Additionally, sharing user generated content across platforms have garnered high engagement. RESULTS DELIVERED GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 15,000.000 impressions 894,300 1,200,000 2.300.000 765.800 5.160.100 3,000 Unique Users 130 125 150 102 507 1,000 New Followers 329 314 302 307 1,252 16,000 Interactions 236 264 277 191 968 Twitter Engmt.Rate 3.8% 3.99% 4.05% 5.9% 5.9% 3,500 Website Visits 127 112 106 225 570 1,200 Retweets 80 123 98 82 383 1,200 Mentions 156 141 179 109 585 May 28,2015 Marketing Partner Reports 9 a-g 70 of 102 Twitter Engagement Another high performing tweet featuring our dining The top performing tweet based on Impressions and Another high performing tweet with 26 video with 1,038 impressions,and 17 interactions. interactions featuring the Taste of Collier event. interactions and 435 Impressions. (1,065 Impressions and 35 Interactions). 1-111416 immi1/4 . "AO �► t■R d. r • �.w r . ---. I,"lam ... A .,1 _ .f t_INIPh.. y. :. ma . II Paradise Coast , t+I , „ Discover the che's that make Naples,Marco III Paradise Coast R Paradise Coast Island 8 tie Everglades a Florida ri ,-:. Paradises :'•la `' Try samples'tom over 40 local restau*ants today Taste al MO of., i or,m'1pr 1 26th a! tie Taste n oJiar Fes!va . at Taste o'Co!,,err ' . .*. _• t . A May 28,2015 Marketing Partner Reports 9 a-g Consumer Emails 71 of 102 • For the Earned Consumer Emails, the "Dine" and "Taste of Collier- Learn More" buttons received the highest clicks, (13.8% and 9.4% respectively). For the paid consumer email, open rate has remained elevated and in line with industry averages. This is a great indication of engagement and shows that the family-focused message resonated with the target audience. RESULTS DELIVERED GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Quantity Distributed 21,640 21.993 22.552 23,659 Open Rate 16.27% 13.07% 16.73% 15.64% Click-Thru-Rate 18.64% 17.41% 15.81% 15.50% • For the Earned Consumer Emails, the "Stay" and "Dine" buttons received the highest clicks, (11.2% and 9.5% respectively). For the paid consumer email, open rate has increased over the past several months with our highest number of clicks and CTR for the eScapes campaign since our Stone Crab Fest blast in October. This is a great indication of engagement and shows that the family-focused message resonated with the target audience. RESULTS DELIVERED GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Quantity Distributed 50,000 50.000 50,000 50,000 Open Rate 15.71% 16.21% 16.55% 15.72% Click-Thru-Rate 1.80% 1.64% 1.82% 1.60% May 28,2015 Marketing Partner Reports 9 a-g 72 of 102 Meetings Emails • Both emails are performing very well with Open Rates above industry standard. On our earned email, users most frequently clicked "World-Class Recreation", "Group Hotel" and "Sign Up", all at a rate of just over 11.5%. Our paid emails are performing as expected with the most frequent links to paradisecoast.com/meetings. EARNED RESULTS GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 3762 4,066 4.066 4,031 15,925 Open Rate 14.89% 13.18% 13.28% 16.09% 14.36% Click-Thru-Rate 5.50% 6.35% 6.30% 5.06% 5.80% PAID RESULTS GOAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Quantity Distributed 252,751 22,798 156,754 22,798 455101 Open Rate 16.20% 14.73% 15.90% 9.87% 14.18% Click-Thru-Rate 2.30% 1.73% 1.70% 1.23% 1.74% May 28, 2015 Marketing Partner Reports 9 a-g 73 of 102 WEB SITE ANALYTICS May 28,2015 Website Measurement Dashboard Marketing Partner Re NAPLES MARCO ISLAND EVERGLADES April 2015 riveion•s rre■mse cowai �.�.��.,.. .�,s. .,sus*u :s,aa.>..,.�..-,m,v.._,r....,,-.� saw ..:a..... ,..:.=:.:. ....:..>, .;,,,:....;,- ..-..:•.::....,..=;+,.-...,.. .:.e:._.F t.>....:;..< .�.>,_ .,.._... .. .. .... .._. -.. Visits 32,508 59,691 46'., 30,737 218,159 ',` Avg.Time on Site 01:58 01:39 . 02:28 20' Page Views 89,900 149,383 40% 96,102 564,952 . , Bounce Rate(Total) 55.9% 61.8% 52.1% Unique Visitors 27,020 50,995 47% 25,645 a: 183,072 I2'%_Bounce Rate(Homepage) 43.1%_ 46.2% 40.4% ?' Activity Visualization YTD Activity 180,000 700,000 160,000 600,000 140,000 120,000 500,000 100,000 400,000 80,000 60,000 .-- 300,000 40,000 200,000 - 20,000 rtl 0 100,000 Visits Jnique Visitors Pageviews ®April 2015 32,508 27,020 89,900 0 •March 2015 59,691 50,995 149,383 Visits Unique Visitors Pageviews ®February 2015 69,476 61,723 165,932 02015 218,159 183,072 564,952 ['April 2014 30,737 25,645 96,102 172014 240,398 208,464 633,468 miles Ma 28,2015 Website Measurement Dashboard Marketing Partner Re r. ;rLLS MARCO ISLAND FVFRGLADES April 2015 -- - /1OA1LIA'5 PARi01.C0■31 Visits over Time 12%101 Organic 90,000 ------ _-- - - 80,000 •Campaigns Vir 70,000 55% Referral 60,000 •(Direct)/(None) 50,000 — ,7- 40,000 --- Medium Visits Bounce Rate 30,000 -- - Organic 17,038 56.2% 20,000 �. m' Campaigns 7,216 62.4% 10,000 Referral 3,833 53.0% o (Direct)/(None) 2,913 53.7% Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec -2010 2011 2012 2013 -2014 *2015 Sources of Traffic Source/Medium visits Bounce Rate Traffic by Medium over Time google/organic 15,309 56.5% (direct)/(none) 2,913 53.7% 90000 80,000 Pa radise-Coast_4-16-15/email 1,546 46.6% 70,000 google/cpc 1,507 32.8% 60,000 Weather.com_4-20-15/Banner 1,385 80 4% 40, o 40,poD ��y. yahoo/organic 1,009 55.3% 30,000 , ,.'t+�'k a cityofmarcoisland.com/referral 682 36.5% 20,000 r ,.r? <`%'* ,"' t1 _z � sit ,; r e, '.54_ MNI-Ad_4-20-15/banner 501 66.7% 0 Sojern-Traveler-Platform_4-20-15/Banner 482 76.8% 7+ � 7-1 l' � ;I 7,1 z'-,1 � 7 v a '•!. 7 a i -a v g a a a 0 � a n� a 2 -2� , bing/organic 468 47.2% a T a n 8 c "- a ' 'T N o z° LL i a Direct Lists/email 429 28.9% Iv Direct/None Referral Organic •Campaigns Direct-Lists_4-16-15/email 415 38.3% miles May 28,2015 Website Measurement Dashboard Marketing Partner Re :,I, MARL° ISLAND EVERGLADES April 2015 rLwuaw a riura...cent Signals of Intent to Travel Traffic by Device Category Conversion Rate(Total SITs/Pageviews) LM LY 13.27% 12.28% 16.74% 17% •desktop ■mobile Instances LM %ch LY %ch Guide Orders 873 1,168 27A 861 1% tablet Newsletter Signup 206 287 2SX 371 -44% Deals Page Views 2,432 3,907 3o',, 2,798 -13% Hotels&Rentals Listings Views 4,082 5,642 25° 6,271 -35% Visits Pgs.Nisit Bounce Rate lime on Site eBook Views 58 45 2 152 -62% desktop 16,455 3.14 50.1% 02:19 Book Direct Widget Searches 2,803 4,994 -44'', 2,315 21% mobile 10,418 1.98 66.6% 01:15 Book Direct Click-Throughs 1476 2,303 3684, 3,318 -56% tablet 5,635 3.13 53.0% 02:18 Total 11,930 18,346 35' 16,086 -26% Most-Viewed Pages Visits by Day Pageviews Bounce Rate 1600 / 8,624 43% /istings/events 6,911 25% 1400 /discoveryourparadise/ 2,761 73% 1200 � /articlesimajor_annual_events 2,733 62% --mo 1000 �" w /istingslhotels_and_rentals 2,058 63% 800 /discoveryourparadise 1,861 69% 600 /istings/events?datefilter=weekend 1,584 51% 400 _ /'istings/events?view=results 1,360 67% 200 /medicalmeetings 1,313 42% /guide 1,234 26% 0 8 : 8 8 8 8 8 8 8 8 8 8 8 8 :: - /listings/events/profile/bal'oons-over-paradise-fes 1,210 57% 8 8 8 8 8 8 8 8 8 ° ° 8 8 8 8 ° 8 8 8 8 ° ° ° 8 8 8 8 ° ° ° A o o S A A s A o a 2 � � � a a � a � a 'h 'i ' -- a a a a /attractions 1,184 36% 0 000 000 000t0 ? 0000 7,g 0380000 00 beaches 1,056 61% miles Ma 28,2015 Website Measurement Dashboard Marketing Partner Re i,i i • .'R I.< ,. -"I A '.. I' i A I I'i,I A:I ti April 2015 -- Referring Domains isits By Geography Visits Bounce Rate City Visits LM %ch LV %ch cityofmarcoisland.com/referral 682 36.5% Miami Beach 1,715 761 1?T,', 189 Sm' m.facebook.com/referral 358 58.7% Naples 1,665 2,678 191% 2,418 floridatravellife.com/referral 281 42.7% North Naples 1,311 2,035 36' 1,277 ;'S honeymoons.com I referral 254 83.5% St.Petersburg 874 763 219 299% napiesgov.com/referral 163 19.6% Tampa 816 417 '%r 199 310% colliergov.net/referral 146 38.4% New York 694 2,040 66i',, 692 0% nhgcc.com/referral 99 81.8% Marco Island 660 1,002 34% 465 42% visitflorida.corn/referral 95 41.1% Orlando 638 814 22% 390 64% destinationweddingmag.com/referral 74 28.4% Lely Resort 528 756 30% 137 285% facebook.com/referral 72 43.1% Bonita Springs 486 796 -39% 399 22% t.co/referral 68 73.5% Golden Gate 465 760 -39% 73 537% paradisecoast.com/referral 64 34.4% Miami 409 1,983 79% 181 126% coastalliving.com/referral 48 43.8% Chicago 373 1,047 64% 344 8% Visits By Geography isits By Geography State Visits LM %ch Lv %ch Country Visits LM %ch LV %ch Florida 16,570 20,914 21% 15,212 United States 28,453 50,915 44% 27,414 New York 1,357 3,842 65' 1,413 United Kingdom 824 1,410 42% 598 38%. Illinois 1,006 2,453 59% 896 ,..- Canada 763 3,214 -76% 678 13% New Jersey 772 2,023 62". 573 it Germany 478 587 19% 683 -30% Georgia 704 1,059 34, 857 i Si:.: Brazil 451 378 1941, 151 199% Massachusetts 676 1,448 53'-.: 461 .17%, India 144 210 31% 100 44% Ohio 652 1,550 _%ri, 588 ,, , Argentina 76 100 -24% 60 27% Texas 580 1,479 -61', 624 77, Philippines 66 139 33% 23 187% Pennsylvania 554 1,880 71 652 15% France 64 134 52% 69 7'% Michigan 514 1,244 59% 464 Ii`= Switzerland 64 125 49% 92 30% California 479 1,444 67'''. 568 169, Israel 62 88 30% 8 ,.-J,''. ni 1 les Ma 28,2015 Website Measurement Dashboard Marketing Partner Re n A I,L i. MARCO ISLAND EVERGLADES April 2015 u r..01 II Mt COAST Browsers(all device types) Visits LM %chg LY %chg Safari 12,171 20,725 41% 11,113 '11m Chrome 12,081 22,472 46% 8,675 3g"^' Internet Explorer 4,014 4,893 18% 5,174 22% Firefox 2,206 3,235 -3211 2,581 -15% Android Browser 977 2,036 52% 1,926 -49% Safari(in-app) 704 5,722 88% 895 21% mozilla 115 189 39=1, 0 ielri,, Amazon Silk 73 161 35% 145 50% Opera 62 53 ,7. 52 BlackBerry 39 91 -57% 43 '?' miles Ma 28,2015 Website Measurement Dashboard Marketing Partner Re NAM MARCO ISLAND EVERGLADES April 2015 If LGSMMA'i TARA01Si COAST DISCOVER YOUR PARADISE CAMPAIGN RESPONSE 7,216 23% lac , i TOTAL RESPONSES OF TOTAL VISITS to 24,092 4,812 LAST MONTH LAST YEAR 111 40% 16% OF TOTAL VISITS OF TOTAL VISITS Campaigns Name Visits UN %chg PgsMsit Bounce Rate Time on Site Discover Your Paradise-Spring 2015 4,198 17 24594% 1.8 68.7% 01:08 Medical Meetings 2015 1,249 7 17743% 2.48 42.4% 02:16 Discover Your Paradise 673 21,913 -97% 2.09 53.1% 01:07 Paradise Coast Meetings 570 1,617 65'! 2.41 53.9% 01:56 Paradise Coast Weddings 336 132 T. 1.7 85.7% 00:53 Paradise Refined 63 306 79X, 1.63 82.5% 00:27 Brand USA Brazil 48 0 1.19 83.3% 00:07 Emeril Dining Promotion 21 23 4.05 28.6% 03:21 Golfing Sweepstakes 14 10 -V" 1.29 78.6% 00:07 NewYorkTimesGreatGetaway_3-25 13 383 7 1.92 53.9% 00:40 Paradise Coast Golfing 8 22 64`V 1.25, 62.5% 00:15 spring-campaign 8 6 1.13 87.5% 00:01 Paradise Coast Sports 3 0 I ., 1.33 66.7% 00:07 theknot 3 0 1 2 66.7% 00:57 miles May 28. 2015 Website Measurement Dashboard Marketing Partner Re NAPLES MARCO ISLAND EVERGLADES April 2015 _____,,,=________ 1.1.12111011.rARwoe eowar International Microsite Activity ; International Traffic over Time UK LM iia h LV %ch 8000 Visits 336 373 68 394% Pageviews 626 755 .7% 101 520% 7000 Time on Site 01:03 01:26 -26% 00:31 107% Bounce Rate 66.4% 66.5% 0% 86.8% -21 6000 German LM %ch LV %ch Visits 372 353 5% 709 .000 Pageviews 1,265 1,290 2% 2,260 4000 Time on Site 02:57 02:44 8% 02:42 Bounce Rate 54.0% 45.3% 19% 45.0% 20 3000 Brazil LM %ch LV %a, Visits 157 70 124% 2000 Pageviews 271 199 36% A Zi( ‘ Time on Site 00:43 02:31 -71% 1000 �� Bounce Rate 71.3% 54.3% 31% Visitation to U.S.Site-Domestic vs.Intemati9nal , ' ,�' ��% 1 4' 4' 4' 4 ' •/,i•' Domestic 28,453 50,915 27,414 -Canada UK --_ -Switzerland Denmark International 4,055 8,776 -1% 3,323 2. 0. mlles. Ma 28, 2015 Website Measurement Dashboard Marketing Partner Re NAPLES MARCO ISLAND EVERGLADES ao- r.oawa'S PYAOISf COAST Metric Defintions Visit—This metric tracks the total number of visits to the website,both unique and repeat. Unique Visitor—The metric counts each visitor's first visit to the site during a specified time period. Page View—A request to load a single page of a website. Bounce Rate—Percentage of visitors who view only one page on the site and exit immediately without interacting with the site in any way. Because of event tracking in Google Analytics,outbound links,video plays and other site interaction elements that would have been a bounce before are now not counted as bounces.Paradisecoast.com has anaytics event tracking set up for outbound links.There is no industry-wide standard for bounce rate,but the generally accepted goal is less than 50 percent for overall bounce rate.Bounce rate can be affected by campaigns and promotions,referrals--especially from social media,and many other factors. Signals of Intent to Travel{SITS}—A measurement that captures conversion events that indicate a strong desire that the site visitor will travel to the destination.The SIT conversions are unique to each website.Some conversion examples include ordering a visitor guide,signing up for email newsletter,visiting a deals page,clicking through to a booking vendor,visiting the detailed listing of a hotel,activity or event. Traffic Sources: Organic Traffic—Visitors referred by an unpaid search engine listing,i.e.a Google or Bing search. Campaign Traffic—Traffic from campaign-related media such as banner ads and campaign landing pages;relies on proper tracking code setup to be attributed correctly.Includes traffic from paid search. Direct/None Traffic—Traffic that either comes from a visitor typing the web address directly into their browser,or they have bookmarked/favorited the site and are entering by opening the bookmark on their device.It also includes untagged links within emails or campaign traffic missing tracking parameters. Referral Traffic—Visitors referred by links on other websites,such as city/county government sites,social networks,and more.Much of this traffic is not easy to control,although it can be affected by social media posting. miles May 28, 2015 Marketing Partner Reports 9 a-g 82 of 102 Collier County Tax Collector TOURIST TAX COLLECTIONS ,•-:'.. ---:: - -,-,— ; ZT. ,'%. '7':' - ' NA11L 5 MARC.,'SLANE, 8 VI:RilLoWt 1, , __—....-----... . • 0 i 11EL.... q1) h/C1/2015 COIDT7R COUNTY TOURIST TAX - YT.... REPORC RY CITY PAGE ** NAPLES * OCT NOV DEC JAN PEA MAR APR MAY JUN JU., AUG SEP 10TA:,S 1876.34 265869 127796 474209 696710 74229G 1001851 3696227 ** MARCO :S1,AND ** UCT NOV DEC JAN FEb MAR APR MAY ..:LIN .7:11 AUG SEP TOrA1S 185854 217656 303649 46:1599 642029 '705000 :044160 36C1011 ** MOKAT,FJ ** OCT NOV DEC JAN FED MAR APR MAY JUN JUL, MY:: SEP 70TALS :;64 7O 1117 1441 1245 /03 2809 BESS.... . '* EVRROLADES CTIY ** CCT NOV DEC JAN FEB MAR APR MAY j../N =I AUG S TCTADS '-:497 7028 9610 11248 :3741 18367 34109 99614 ** CCLLZER COUNTY * OCT NOV DEC JAN ERR MAR APR MAY JUN JO:, AUG SEE DTADS 3053.,,ii 45412:: 592116 9.8C.1",'0 7.518466 1634476 21':,6:,07 /806522 * QTHEH ** OCT NCV U.:(.• .:AN PEB MAR APR MAY JjN JUL AUG SRi1 TOTALS ** TOTALS ** CC!' NOV CEC JAN 1.E11. MAR APR MAY UON JO:. AUC SEP *::OTALS 58481: 969/79 1214)08 19497/3 299219C 1106807 4279428 15211981 May 28,2015 Mar •• ' • - •. li It `' - p. f PF.1 1 UR_": U' IO:/.?;;15 .( LL:ER CO:INTY TCUR:ST -'AX - YTD ACUOI NT TYFl•. A.- •a APARTMENT •• OCT NOV I/E11 JAN FEB MAR APR MAY . ITN JUL AUG SEP 1JTAL H01 90:) 4565 2887 ^I,i4 7732 763E 30065 •* CUNDOMINEN •• NOV DEC .;AN FFh MAR APR MAY 2:1IN .:::L ADO SEP TOTALS x1754 3-3328 59948 151916 146118 35,•1:.2'? 789141 1510,i82 •+ C'AMPGRONr:/ V;PAR{ ++ OCT NOV DEC JAN FE: MAR APR • MAY JUN .711:. AJ.^, SEP _:..T/'■S 3597 6207 y069 229--1 38241 2/380 45975 154423 ** F.:.:TEL/MOTF.I, •. ',('T NOV DEC JAN FEH MAR APR MAY .SUN JUL AUG UP T/:TAT 48941C, 4C042i 978573 12465:3.3 1628493 2:".4123'., 2:557419 r'15+'l'. S1 •* IN'1'E:iVAL +• COT NOV DEC CAN FEB MAR APR MAY j JN J::I AUG SEE TOTALS 7907 911'i 9317 :2CSl9 20c35 1769'/ ' 9141,, IC-.:. • MOB::,E HOME PARK •+ OCT NOV DEC JAN FRR MAR APR MAY .lt:N JUL A:;U SEP TOTALS 19 23 116 53: 522 1121 :01a 8347 ** SINGLE FAMILY +• OCT NOV DEC JAN FFR YAK AFR MAY SUN JUL AVG SEP `,'O1'ALS 70504 28650 27413 1025'3 55844 90512 300::52 675621 ----- - - - ---_. •. REA% OR +* OCT NOV UDC .7 AN TER MAP. APR MAY .17,1N J Gh AUG SEP C(Y1'ALt € 71 9 R6/3L: 14520/ 408875 1057400 5559F(8 534C43 289)022 •+ OTHER ■a OCT NOV DEC JAN NE13 MAir APR VAY JUN JCL AGO sap TOTALS •• ;GTALS ++ OCT NOV DEC JAN FEB YA% ALP MAY JUN JUL RUC: SEP TOTALS 6848: 1 96:.2779 1 2 342CE I9497i,3 1992:9 1".(1b802 427942I4 15211981 May 28 2015 Marketing Partner Reports 9 a-g 85 of 102 APRIL 2015 1410INTH OF MARCH 2015 1'1EN DOR TAX C01.1.F.4C1'10744) BREA 8.11)0411 I 'S('Al. FISCAL 113IFVE.RENCE 2013-2014 2014-21115 ON I 12. NI 1 ()I.I 12'1 ION", MONTH TO MONTH 3,721.589 4,279,428 + 557-839 - 1 EAR TO A 1 F. 13,083,463 15211,981 2.128,518 - 16.27". 11(1.111.1 VIO Iii NIONT11 TO NICINT11 2..2/7,126 2.567,419 - 350.293 15.80% FART() II 8.665,483 ',0.7 52,74 1 + 1.087,308 + 12.55% 121 ‘i • N1()N111 I() N1(10. 111 521.311 534,043 -1- 12.732 + 2.44% EAR I( 1) N.11 2.303.489 2,89/1.447 594,9514 4 25.83% 1-4.1)1111141 NI 11()1411 s) N1ON1-11 t%10:7C-Ill 925.170 1.096.029 4- 171..659 4 18.55°— NFAR 10 DA IV. 1.860.391 2.292,663 + 423.272 + 2 2.64% 4I . ;vArt 44 Mhtt 0 151 kNt, >t dl��� �" t� .• •.r.•[♦4•�.th0.lt.u�t. FY 15 TDC Revenue Report 30-Apr-2015 FY 15 Adopted FY 15 Current FY 15 YTD Var to FY 15 YTD Description Fund Budget Forecast Forecast FY 15 YTD Actual Forecast Beach Facilities 183 763,100 877,560 606.372 680,888 74,517 TDC Promotion 184 5,984,200 6,881,867 4,755,194 5,339,557 584,363 Non-County Museums 193 406,100 467.013 322.694 362.349 39,656 TDC Admin 194 1,980,700 2,277,813 1,573,911 1,767,328 193,417 Beach Renounshment 195 6276,600 7,218,108 4.987.528 5,600.443 612,915 Disaster Recovery 196 - - - - - County Museums 198 1.637,900 1,883,539 1.301,477 1,461.415 159,938 Gross Budget 517,048,600 S19.605.900 413,547,176 515.211.981 51.664.805 Less 5%Rev Res (852,400) Net Budget 16.196,200 Collections %Budget Collected to %over FY 14 %over FY 13 %over FY 12 Month Actual FY 15 Cum YTD Date collections collections collections Oct 684,811 684,811 4.02% 19.12% 9.07% 30.36% Nov _ 965,779 1,650,590 9.68% 10.24% 31.50% 39.62% Dec 1,234,208 2.884,798 16.92% 16.82% 28.67% 33.47% Jan 1,949,763 4,834,561 28.36% 28.25% 52.75% 61.33% Feb 2,992,190 7,826,751 45.91% 17.27% 45.43% 56.90% Mar 3,105.802 10.932.553 64 13% 11.61% 29.59% 33.55% Apr 4,279,428 15.211,981 89.23% 14.99% 29.56% 53.51% May 0 15,211,981 89.23% Na n/a Na June 0 15.211.981 89.23% n/a n/a n/a July 0 15,211,981 89.23% n/a n/a n/a Aug 0 15,211,981 89.23% n/a Na n/a Sept 0 15,211.981 89.23% n/a n/a Na Total 15.211.981 15.211,981 YTD 16.27% 33.97% 1 46.68% Current Forecast 19,605,900 115.0% Nh I'tl, MAC, ,1,KP ,. #4. , _ FY 15 TDC Revenue Report 30-Apr-2015 Budget Comparison 5 Yr Collect 5 Yr Collect Budgeted Actual Budget to Actual Current Month History-Cum History-Monthly Collections Collections S Variance Forecast Oct 3.49% 3.49% 595,571 684,811 89,240 684,907 Nov 8.03% 4.54% 774,277 965,779 191,502 890,418 Dec 13.85% 5.82% 991,655 1,234,208 242.553 1,140,403 Jan 21,80% 7.95% 1,355,468 1,949,763 594.295 1,558,788 Feb 34.59% 1279% 2,179,798 2,992,190 812,392 2,506,768 Mar 49.79% 15.20% 2,590,959 3,105,802 514.843 2,979,603 Apr 69 10% 19.31% 3.292 420 4,279 428 987.008 3,786,283 May 78.91% 9.82% 1,673,511 0 n/a 1,924,538 June 85.23% 6.32% 1,077,171 0 n/a 1,238,747 July 9015% 4.92% 838,810 0 Ma 964,632 Aug 9541% 5.25% 895,890 0 n/a 1,030.273 Sept 100.00% 4 59% 783,070 0 n/a 900,531 Total 100.0% 100.0% 17,048,600 15,211.981 3,431,834 19,605,890 Tourist Tax Revenue Collection Curve $4.5 - $4.0 - S - $3.5 - — $525 '_' ° K 852.0 S15 ro.mr S1.0 - i SOS — f .ti Atha N 1St lit Alit' t VI P4lAnt4 —"-.. .. .c.•acw s r.lrAOraa:c�r! Sales & Marketing Technologies, 1 ,r SEARCH ENGINE SERVICES May 28,2015 arketing Partner Reports 9 a-g Executive Summary 89 of 102 • Overall website traffic over April 2015 and April 2014 — Visits/Sessions were up by 5.76%(+1,771 visits), and Unique Visits/"Users"were also up by 5.36%(+1,375 visits). — Pageviews were down by 6.45%(-6,202). — Bounce Rate increased by 7.38%.Largest bounce rate came from Banners(76.93%);Organic(56.22%);Direct(53.72%), Referrals(53.04%). • Organic traffic: — Yielded 17,038 visits, representing 52.41%of overall traffic and converted 3.39%for 578 total Conversions: 424 to"Deals", 137 Guide Requests, 17 to Newsletter Sign-ups,and 0 to eBooks requests. — Increased Visits over April 2014 by 8.45%(+1,328),but decreased over March 2015 by 33.09%(-8,425). • Paid search traffic(CPC): — Yielded 1,507 tracked Visits—an increase of 13.11%(+117 visits)over April 2014,and down over March 2015 by 1.59% (-24). — PPC converted 7.9%for 119 total Conversions: 60"Deals";53"Guides";0 eBooks;6 Newsletter Orders. — PPC had 203,160 Impressions with 119 total converted clicks(leads)for a 13.02%conversion rate. — PPC Spend was$1823.94,which is just$159.00 higher than March 2015. • Referral traffic: — Yielded 3,833 Visits, a-9.58%decrease(-406)under March 2014 and a 17.96%decrease(-839 visits)under March 2015. — Produced 430 Goals:361 "Deals";63"Guides" ;0 eBooks;6 Newsletter Orders • Direct traffic: — Yielded 2,913 Visits for a 37.27%decrease(-1,731)under March 2014 and 22.59%(-850)decrease under March 2015. — Produced 141 Goals: 106"Deals";23"Guides";0 eBooks; 12 Newsletter Orders May 28,2015 Marketing Partner Reports 9 a-g Top Search Queries by Impressions Average Position Query Impressions -, Clicks CTR 171 ,799 12,926 1 1 7.52% 1. naples florida 27.000 250 10 0.93% 2. naples fl 10,000 60 9.0 0.60% 3. marco island hotels 5,500 50 9.5 0.91% 4. naples.fl 3.000 22 9.5 0.73% 5. st. patrick's day 3,000 5 7.5 0.17% 6. things to do in naples 3,000 35 9.7 1.17% 7. things to do in marco island 2,500 90 3.6 3.60% 8. naples florlda beach 2,000 - 30 8.6 1.50% 9. naples florida map 1,600 35 6.7 2.19% 10. fish crazy naples 1.300 150 5.1 11.54% • Impressions decreased by 22.9%(-39,408)over March 2015. • ParadiseCoast.com showed up in search engines for these terms 66.2%of the time for targeted terms. • CTR for Impressions is 7.03% for organic making organic the top converting traffic source at 52.41%. May 28,2015 Marketi gP artn Reports 9 a-g Top Search Queries by C1lck1of102 J` Query Average Position Impressions Clicks w CTR 171 ,799 12,926 11 7.52% 1. naples fiorida 27.000 250 10 0.93% 2. fish crazy naples 1.300 150 5.1 11.54% 3. naples events 600 150 1.9 25.00% 4. paradise coast 400 110 1.1 27.50% 5 things to do in naples ft this 320 110 1.1 34.38% weekend 6 fish crazy restaurant and fish market 400 90 5.6 22.50% naples 7. naples fiorida events 320 90 1.0 28.12% 8. things to do in marco island 2.500 90 3.6 3.60% 9. balloons over paradise 2015 320 70 1.3 21.88% 10. events in naples fl 400 70 2.0 17.50% • Clicks decreased by 28%(-3,622)over March 2015. • There are 9,907 various keyword terms that people searched to visit website. • There are 295"Naples"terms with average ranking in the 1St position in April (March had 295; February, 273;January, 439; December, 371; November, 326). May 28,2015 arketing Partner Reports 9 a-g Paid Search ( PPC) 92 of 02 Cost Per PPC Website Click Conversions Leads* January $1,305.38 1,278 $1.02 103 41 February $1,313.65 1,477 $0.89 96 40 March $1,664.94 2,043 $0.81 127 91 April $1823.94 2,035 $0.90 152 116 May June July August September October November December • Total PPC Impressions= 203,160(+10,252 over March)which gave Naples almost a 14.62%Share of Voice (SOV)for one campaign targeting"Location"terms due to budget. • Cost per Click increased by$0.09 over March, and is$0.01 less than April 2014. • PPC yielded 1,507 tracked Visits for 119 total Conversions:60"Deals";53"Guides" ;0 eBooks;6 Newsletter Orders. *Website Leads=Guide Orders+eBooks+Newsletter Orders Only(no Deals views) May 28,2015 Marketin Partner Reports 9 a-g Paid Search ( PPC) Leads 93of102 2015 over 2014 150 100 50 0 =eta Pv a Apt II May 1_1 _,_ t Month Spending Clicks Cost Per PPC Conversions Website April 2015 $1,823.94 2,035 $0.90 152 116 April 2014 $1,367.63 1,672 $0.82 121 54 May 28,2015 Marketing Partner Reports 9 a-g Tasks Performed 94 of 102 • Website / SEC — Research Social Mention& Google Keyword Searches for Article Topics — Added Descriptions to new Press Release and Artile — Panther Article posted and optimized — Prepared keywords terms for Miles/Brightedge • PPC Management — Monitored Campaigns for low bids, bounce rates and competitors — Paused City&County broad search campaign due to high CPC and lower Conversions. — Adjusted bidding& budget to control CPC • Account Service — Report for SEO/PPC Analytics — Internal/External Communications with Miles, SMT and Naples CVB May 28,2015 Marketing Partner Reports 9 a-g Glossary of Terms 95 of 102 • Average Position—the position where a page of your website is ranked on Google. • Bots—Search Engines and other websites send automatic programs to access the website. For Google statistics and search engines information, Google has its own "bot"that we call Google Bot. • Bounce—When a visitor visits only one page on your website and leaves. • Bounce Rate—The percentage of visitors over visits where visitors only see one page before bouncing. • CPC(Cost-per-click)—The money you pay when someone clicks on one of your ads. • CTR(Click-through-rate)—The number of clicks over impressions(as it relates to SEO Queries and PPC). • Impressions—The number of times your ad was seen(PPC); the number of times your website was displayed in a search result when a keyword term was searched(SEO Query). • Interest Over Time- Numbers represent search volume relative to the highest point on the chart, which is always 100. Hover over any point to see the search volume at that time. • Query—The search action performed(SEO Query). • SOV—Share of Voice is the percentage of all online content and conversations about your company compared to competitors; this can be measured for PPC, Organic, Referrals, Social, etc. NAttto MAt cl ittAHn 4• May 28, 2015 [yL RGtAf�[t -, Marketing Partner Reports 9 a-g If, `4'. . ,,,-4:1> .-.r; `,.;.. . . . 96 of 102 n DlatA i•A1AD�t f6AlS . FULFILLMENT SERVICES May 28,2015 Marketing Partner Reports 9 a-g 97 of 102 '28,,2015 Naples, Marco Island, Everglades CVB Year Over Year Inquires by Niche For the months of April 2014&2015 Consumer Shows 680 Group Markets 30 Leisure Markets 663 1,747 = Meeting Planners 2 U MI Z Meetings 71 Miscellaneous 1186 Newspaper 1 NI Niche Markets 89 209 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 # of Responses • 2015 2014 Phase V of Florida.LLC Page 1 of 1 May 28,2015 Marketing Partner Reports 9 a-g 98 of 102 4,2820 15 Naples, Marco Island, Everglades CVB Year Over Year Inquiries by Niche Markets For the months of April 2014&2015 114 Niche Markets (Bridal/Honeymoon) fn a) Y pi to* Niche Markets (ECO) U_Z Niche Markets(Senior) 0 20 40 60 80 100 120 #of Responses I 2014 2015 Phase V of Florida,LLC Page 1 of 1 May 28,2015 Marketing Partner Reports 9 a-g 99 of 102 4/28/2015 Naples, Marco Island, Everglades CVB Year Over Year Inquires by Country For the months of April 2014&2015 1,919 USA 1,477 23 CANADA 20 c 0 U 16 UNITED KINGDOM 14 12 GERMANY 3 0 400 800 1,200 1,600 2,000 # of Responses III 2014 2015 Phase V of Florida.LLC. May 28,2015 Marketing Partner Reports 9 a-g 100 of 102 4/28/2015 Naples, Marco Island, Everglades CVB Year Over Year inquires by Leisure Markets For the months of April 2014&2015 111.1110 217 Consumer Directories 359 466 W Consumer E-Marketing co 303 2 as 7 'd Consumer Magazines 1 1,057 Consumer Newspaper 0 200 400 600 800 1,000 1,200 # of Responses II 2014 2015 May 28,2015 Marketing Partner Reports 9 a-g 101 of 102 4/28/2015 Naples, Marco Island, Everglades CVB Year Over Year Inquires by State For the months of April 2014&2015 1,181 FL 103 62 NY 543 4. 35 NJ 161 53 PA 64 0 200 400 600 800 1000 1,200 #of Responses • 2014 2015 May 28,2015 THANK YOU Questionse NAPLES • MARCO ISLAND tccr EVERGLADES .‘„4„. x .�- --, i}� '�..,. C.-4*' ;IDA'S PARADISE COAST May 28, 2015 Tourism Staff Reports 10 a-g 1 of 50 DIRECTOR'S REPORT-Jack Wert- April - May 2015 ADVOCACY ACTIVITIES Communicated with Florida Senate and House delegation on Film&Entertainment incentive Follow up calls and e-mails to US Senate and House delegation on tourism issues TOURISM INDUSTRY ACTIVITIES Represented CVB at Edgewater Beach Hotel reopening reception Represented CVB at Marco Island 50th Anniversary event DMAI Advocacy Committee Meetings DMAI CEO Summit—education conference Participated in Regional Tourism Rally in Fort Myers Attended FADMO Marketing Summit and presented session on tourist tax statutes Meetings in Puerto Rico with PR Airport Authority,journalists, Meet Puerto Rico, Council of Mayors to promote the new RSW- San Juan air service with Sun Country Airlines Organized spring promotion with Air Berlin including Lee VCB and Visit Florida. Meetings with Naples Chamber on new locations for Downtown Visitor Center PUBLIC RELATIONS Meeting with El Nueva Dia newspaper in San Juan PR Naples News Newsmaker segment with Clark Hill on 2014 results Press Event to announce 2014 results Bob Harden Radio program interview on sports events and first quarter tourism results Interview on first quarter results with Collier TV Interview with WINK on first quarter results PROMOTIONAL ACTIVITIES Follow up meetings with Octagon on LPGA and Ace Classic golf events for next year Meeting with prospective power boat race event organizers May 28, 2015 Tourism Staff Reports 10 a-g 2 of 50 GROUP SALES ACTIVITIES - Debi DeBenedetto-April 16, 2015 — May 15, 2015 Industry Relations — Sales • Bid and won XSITE trade show for destination host —Naples Grande and CVB will host August 2016 —they are already marketing this event • Bid 2016 November M&C show for destination host — lost — hotels did not bid it • Request from Visit Florida to Host Florida Encounter 2016 event (80) planners to destination— lost bid - hotels did not bid • Request to destination to host SITE TX SE Tech summit for 2016 is under review — Hopefully we can get a hotel to take this and bring 40 qualified planners to destination in May • Michelle Pirre participated in Tourism Day Rally on behalf of sales team • Hosted Site Florida Caribbean chapter monthly meeting in Naples at Inn on Fifth—29 attendees • Attended Collier County Lodging Association meeting • Meetings Mean Business presentation CVB Roundtable April event New Product Development • Developed PowerPoint presentation for HPN Meeting Services (125 planners trained) • Meeting Focus lead generation program — follow up on 11 qualified leads that could turn to booked business • Meet with new local meeting planner for company out of Minnesota • Who is my customer exercise — CVB project • Sales mission committee plans on track for North Carolina/June, Midwest Milwaukee, Minneapolis / July and Indianapolis/August • Begin process of updates to 2 page meeting flyer collateral • CVB services post card mailed to 3,000 meeting planners (share example) • Monthly newsletters • Medical campaign newsletters out • Continual proofing of Ad agency collateral and ads, etc. May 28, 2015 Tourism Staff Reports 10 a-g 3 of 50 Trade shows attended • IPEC show Las Vegas (Independent Planners Executive Conference) April 19-22 • Site Texas Southeast Tech Summit May 1-3 • Follow up complete on all and leads shared with partners (54) Fams/Site Visits • Pre-planning for Golf Meeting Planner Fam so far still may happen and we would like to host and have hospitality suites at the LPGA and Shark shoot out— still planning • Eight new site visits upcoming planned or escorted — AHTD, Opal, Sirvaul7, Golbin, Audde, NAFC, HPN, Hockey Requests for Proposal (RFP's) and Booked Business • Current report dates —April 16, 2015 —May 15, 2015 • We sent out 31 RFP's - that is a record high and beat last month's record! O potential room nights 12,995 and over 10.5 Million $ if booked • Booking totals for report dates- 6 booked for 3068 Room nights • Economic impact estimate for bookings this report date $2,071,781.84 Sponsorships & RFP Enhancements • 3 requests granted for RFP enhancements this period and 3 reported booked • We have 97 open RFP's that we need hotels to report on to determine bookings May 28, 2015 Tourism Staff Reports 10 a-g 4 of 50 LEISURE & STATE ASSOCIATION SALES- Claudia Cianfero- April 18—May 15,2015 Industry Relations —Sales — Memberships • Attended Edgewater VIP Open House • Participated in Tourism Day Rally • Site at Holiday Inn Express New Product Development • Preparation for Home Based Travel Agent Show • Preparation for GTM • Manual appointment scheduling for IPW Sales Missions • Sales Mission to East Coast of FL complete • Tallahassee lunch event plans finalized. • Preliminary planning for Toronto Sales Mission - September Familiarization Trips • Escorted FTI FAM from Austria with Ramona Oehler (Diamonde) - complete • Pre-IPW FAM finalized • Dertour Academy Pre-FAM —2 groups November 2015 final stages • FAM with Visit USA Austria September 2015 —final stages • Domestic FAM with Treasure Coast - planning • FAM for Willy Scharnow Foundation FAM — planning • Received request for Visit USA Ireland FAM — prelim stages May 28, 2015 Tourism Staff Reports 10 a-g 5 of 50 Established Contacts/Leads - Leisure • Sales Mission Presentation to 18 Travel Agencies on the East Coat of FL. Total of 59 agents. • Dinner with Maria Vasquez and Annett Zamora with GTA • Lunch with Stefan Hoffmann with New World Travel Inc. Florida State Association • Capital Events Trade Show appointments complete • Preparation for FSAE Annual Conference • Received 1 RFP for Florida Association May 28, 2015 Tourism Staff Reports 10 a-g 6 of 50 PUBLIC RELATIONS & COMMUNICATIONS - JoNell Modvs,Erin Smith, Buzzv Ford TOP ACTIVITIES Travel Rally event planning,publicity,work at event State of the Collier Tourism Industry Press Conference event planning,publicity Represent Collier Tourism at Governor Scott press conference at Naples Zoo VISIT FLORIDA Luxury Travel Media event at Int'l Polo Club,Palm Beach Completed and posted new video about sea turtles in the destination for ParadiseCoast.com and YouTube channel Site visit,photography at Altair Gun Club at Deep Lake DMAI re-accreditation project IPW pre/post travel visits Institute BrightEdge and Smart Content tools on website,approve plan for mobile NAV updates Content updates including listings,events,deals,articles for website Social Media posting,conversation with followers NEWS RELEASES Pickleball Championship News sports marketing team member Tourism soars in 1st quarter 2015 Bass are back at Lake Trafford,sign that lake restoration a success MEDIA IN DESTINATION UK FAM with VISIT FLORIDA Beck Wiggins,The English Mum Sam Rkaina,Daily Mirror Allan Edwards,Chaiwalla Escorted by Gosh PR and Virgin Holidays Golf Wednesday,Chinese magazine Examiner.com—Jill Zimma Borksi covering Everglades Ride Sarah Sekula—Destination Weddings&Honeymoons, USA Today MEDIA INFO SUBMISSIONS >News-Press,tourist tax collection data >Naples Daily News,tourist tax collection data >Gulfshore Business,tourist tax collection data >Wrote Fakahatchee story feature for Friends of the Fakahatchee Strand State Park—paid placement >Honeymooners.com—story points and photos for sponsored content >USA Today's Go Escape magazine—provided information and photos of Big Cypress Nat'l Preserve for story on great drives for summer issue, includes Loop Road >The Villages Daily Sun >Sao Paulo Fashion Week PR submission >WTM Latin America 2015 Official Show Guide >Reise&Reise Media-info about Everglades National Park >Patti Roth—Sun-Sentinel Family Summer Travel Story >AAA Living—Story on Sunsets featuring Naples activities before and after sunset >Florida Sportsman—assistance for writer covering fishing in Ten Thousand Islands May 28, 2015 Tourism Staff Reports 10 a-g 7 of 50 >Boston Herald newspaper—Destination feature,JNM interview,submitted photos >Family Traveller UK magazine—submitted photos via VISIT FLORIDA lead >Miami Herald"Indulge"Special Publications Naples story—information and photo submission > ESPN Southwest Florida—ongoing submissions for outdoors,fishing,dining and entertainment news and events for weekly broadcast >M&C(Meetings&Conventions)Magazine—submitted destination information,tax info, meetings updates for annual Florida Guide >Full local media distribution—First quarter results soar for Paradise Coast >Full local media distribution—Bass Back at Lake Trafford, Restoration a Success—one of the top accomplishments for first quarter 2015 >Golf Wednesday,China magazine FAM preparations,submit destination info >Kalle Harburg—German media FAM preparation,submit destination info >In America—discuss topics for possible PBS and cable TV short feature plus cable TV ad spots >Boston Herald—JoNell interviewed by travel editor for destination feature—goes with promotion participation >Naples Daily News—information on getting married in greater Naples area >eBella magazine—submitted article on Dolphin Explorer for the Naples Naturally column >News-Press—submitted every-other Thursday column highlighting destination features, benefits of Collier tourism >Florida Weekly—submitted lots of information on how restaurants and businesses promote during summer;also numbers showing that as far as hotel occupancy is concerned,there's not much of an off-season any more. >WINK,assist Ilene Safron for travel rally story TOP PUBLICITY See spreadsheet attached. DIGITAL-Buzzy Ford Implemented BrightEdge tool Implemented first step in adding Smart Content to website Implemented new mobile navigation redesign May 28, 2015 Tourism Staff Reports 10 a-g 8 of 50 FILM OFFICE—Maggie McCarty PRODUCTIONS • National Geographic — TV series A new series entitled, SURVIVING AMERICA, will feature three men crossing the U.S. in unique ways beginning in Southwest Florida and the Ten Thousand Islands. Shooting 5/24-5/29 NATIONAL GEOGRAPHIC CHANNEL WORKING LEADS • 495 Productions — TV reality series Producers scouted our area as a potential location for a 6-week reality series for CMT. Producer has said they are awaiting a "green light"from the network if the show will go forward in the near future. • Original Productions — TV reality series Project centered on small boat repair ship yard/boat salvage company considering area for docu-series • Take-2 Agency — TV commercial/still shoot Japanese client is scouting in Florida currently • "Dream Beyond the Sun"- on-line game show Production requested permit applications for both City of Naples and Collier County • The Weather Channel — tv show "Fat Guys in the Woods" is interested in several Collier locations for a future episode • Alaska TV- TV series for U.K. "Fishing Impossible" series is planning to shoot in summer 2015 • Twentieth Century Fox - feature Due to principle actor's recent injury this feature has been put on an indefinite hold by the studio. May 28, 2015 Tourism Staff Reports 10 a-g 9 of 50 • Once Upon a Dream Productions — indie film Project is still in development and financing phase • SON — indie film Company owner has verified that they are building a sound stage off Bonita Beach Road and anticipate having a number of projects in development soon. They have created a foundation for financing upcoming films • 25 — working title indie film No new start date set OPERATIONS • Issued film permits • Location library upload • Lead/inquiry response • Monthly Revenue Tracking o Followed-up with activity worksheets to clients o Recorded data • Client Management • -Opened a production file for each inquiry • Provided content to social media • Organizing a FL Native Producer's Reception in Los Angeles to coincide with the Producers Guild of America's Annual Conference at the SoHo House (see below) • Made additional changes to Miles Media to revise the film commission's website and location library • Attending a tour for the media at Altair Solutions. Shot location photos. • Co-organized SW FL's first regional Tourism Rally in conjunction with Lee and Charlotte counties. The event was held on May 6 in Ft. Myers at Lakes Regional Park with a record number of participants and attendees. May 28, 2015 Tourism Staff Reports 10 a-g 10 of 50 MEETINGS • Met with Naples International Film Festival Director and new Director of Development • Film Florida Legislative Committee The main bill in the House, HB 451 - Relating to Entertainment Industry Tax Credit Program by Rep. Miller (R, Orlando), made it through committee but was never heard on the floor. SB 1046 - Relating to Entertainment Industry by Sen. Detert (R, Sarasota) and co- sponsored by Senator Soto (D, Kissimmee) unanimously passed two committees in the Senate before stalling and then the film tax credit language was added to the Senate Economic Development bill, SB 1214 — Relating to Economic Development by Sen. Latvala (R, Clearwater.) Sen. Detert co-sponsored this new legislative effort and the bill passed the Appropriations Committee. With the premature legislative session ending currently all legislation impacting tax incentives or credits for film & television productions failed to pass this year. Film Florida has solicited the Governor to include this pending business to be included in the upcoming special session. (see below) CONFERENCE/EVENTS • Attended Produced By — Producers Guild of America Conference The seventh annual Produced By Conference was hosted by Paramount Pictures on its historic studio lot in Hollywood. This conference is a signature event of the PGA, showcasing influential decision-makers in the entertainment industry. Some of this year's speakers included Reese Witherspoon (Academy Award-winning actress/producer), Tyler Perry (Producer, Director, Actor), Carlton Cuse (Producer, "Lost, "Bates Motel"), and Brian Grazer (Academy Award® winning Producer) May 28, 2015 Tourism Staff Reports 10 a-g 11 of 50 Attendees have the opportunity to interact with filmmakers, showrunners, and the next generation of creative entrepreneurs during a full weekend of panel discussions, group mentoring sessions, and networking opportunities. ® IMAM.MAY SE-a-aPM SMOM MOUSE WEST MOM W D'l0 OXO SUNSET Blom 1\\\ RSVP to 51miPmiamibeachtloov Adalit MISCELLANEOUS • The film office was "shadowed" by a Community School of Naples Senior who will be majoring in Communications at the University of Miami in the fall. The student went on a location scout and spent a day in the office learning_what activities and duties the office performs. Film Florida writes Governor Scott requesting to be part of special session Sea. IneAltyr.,nag ercervoglr*,...yor.un r..-n.-<.,....c..,...v.o.•.,re....w y...a..u.;y+v tow.,w 4,444 pm,gnat 744 ...ear...,,,..»..twer ..nr-..w.......,.www..;:_a..wv.w.-.» May 28, 2015 Tourism Staff Reports 10 a-g 12 of 50 SPORTS MARKETING—Rob Wells and Parker Medley Development • Met with Stefan Lende, GM of the La Quinta Inn to discuss future events • Met with Ken Andiorio to discuss past lacrosse event and future events at Barron Collier High School • Met with Lucie, new DOS at the Holiday Inn& Suites to discuss future events • Spoke with Beth Porreca regarding future US Lacrosse events in Collier County • Spoke with the USILA Official's assigner regarding 2016 spring lacrosse event • Met with Norris Sports Group to discuss future partnerships • Met with Octagon to discuss future sponsorship agreements • Attended Park Impact Fee Workshop to learn about new facility offerings in Collier County • Attended Lee County Sports Development monthly meeting • Spoke with Blank Page productions regarding future power boat event • Met with Randy Smith regarding future partnership with the CCLTA • Met with Bob Partlow, GM of the Ramada Inn regarding future events • Met with NCRP athletics regarding upcoming events • Attended BOCC meeting to receive tourism proclamation • Met with Greg Norman Productions regarding future sponsorships • Attended quarterly CVB roundtable • Met with Parks and Recreation Maintenance Staff regarding future events • Met with Karla,new DOS of the Marriott Courtyard regarding future events • Collaborated on joint meeting with Lee County Maintenance and Collier County Maintenance • Spoke with Miles regarding the future of the sports website • Met with Tim Durham on shaping the foundation of the spring lacrosse event • Met with Parks and Recreation regarding US OPEN Pickleball Championship • Attended NASC Symposium in Milwaukee, WI o Met with Numerous Rights holders o Met with Paul Dunphy, Sports Business Intelligence o Met with Lou Mengsol of the US Sports Congress • Parker Medley joined CVB staff as Sports Marketing Manager • Hosted 19th Annual Bill Longshore Memorial Softball Tournament,Naples Spring Shootout Softball Tournament, Sun Traps Shoot, and the USSSA Super NIT Baseball Tournament May 28, 2015 Tourism Staff Reports 10 a-g 13 of 50 Hosted Events - April Event Date Attendees Room Nights Est Direct Spending 19th Annual Bill 4/10/2015 441 75 $103,950.00 Longshore Memorial Softball Tournament Naples Spring Shootout Soccer Tournament 4/11/2015 1,450 350 $345,000.00 Sun Traps Shoot 4/11/2015 75 50 $9,375.00 USSSA Super NIT 4/24/2015 1,223 600 $439,425.00 Baseball Tournament 3,189 1,075 $897,750.00 Month by Month Comparison April 2014 5,549 1,322 $1 ,414,350 April 2015 3,189 1,075 $ 897,750 Month Over Month -2,360 -247 $ -516,600 Year Over Year -10,629 -2,453 $ - 2,429,900 May 28, 2015 Tourism Staff Reports 10 a-g 14 of 50 OMMAC- UK REPRESENTATIVES- Oonagh McCullagh PREPARED BY: UK&IRELAND OFFICE HIGHLIGHT OF THE MONTH: British Airways Training Day, 15 April 2015, BA Headquarters, Waterside, UK Florida's Paradise Coast participated in the recent British Airways training day in conjunction with Brand USA to promote the North America region, with many USA suppliers also in attendance. This provided an excellent opportunity to meet BA staff to train and network with over 1,050 agents & staff. The aim was to enhance product knowledge of agents, enabling them to become brand ambassadors for the Paradise Coast region; to strengthen customer-product/service relationships and generate more bookings to the Florida's Paradise Coast region. This proved to be a very successful networking event, in which we had distributed over 300 pieces of literature including Florida's Paradise Coast Visitor's Guide, maps and golf guides. " ill � ` I 9 j ,r I I -aOonagh with Sara Dolan, BA Partnership Manager, UK&I Sales & Marketing at BA Headquarters V . , .a r , 440..ti • . 4A4 "Is. . it. _ .-4 ,... .-. Ili 41 Assisting BA staff' taff member during training workshop May 28, 2015 Tourism Staff Reports 10 a-g 15 of 50 /4' L-R: Colin Brodie, V. Florida; Jo Piani, Visit Kissimmee; Oonagh McCullagh CVB & Mark James, BA Partnership Marketing Manager, UK&I Sales & Marketing MARKET UPDATE: Brits, Irish flock to the US in 2014. UK and Ireland ranked as America's top international source markets last year. An increase in visitors from the United Kingdom and Ireland has contributed to a record number of 34.4 million overseas visitors to the USA in 2014, up 8% from 2013, according to the latest figures released by US Under Secretary of Commerce for International Trade. The UK retains its position as the top overseas market for international travel to the USA (excluding Canada and Mexico) as visitation to the country increased by 3.6%, rising from 3,835,308 visitors in 2013 to 3,972,655 in 2014. Additionally, inbound travel from Ireland to the US grew to 395,037 in 2014, an increase of 7% from 2013. While visitors from France grew to 1,624,604 an increase of 8%. A record number of 75 million international visitors travelled to the US in 2014, an increase of 7% over 2013. Christopher L. Thompson, CEO for Brand USA, said "We are proud to see this latest increase in visitation to the United States and to be one step closer to our goal of welcoming 100 million international visitors annually to the United States by 2021. We are grateful for the continued support of our partners and look forward to expanding our marketing efforts in 2015 to further drive international travel to the USA."Tourism is America's largest services export and these exports support 1.1 million U.S. jobs. Virgin Atlantic launches inaugural campaign with US creative agency Figliulo & Partners. Virgin Atlantic has rolled out a new campaign directed towards the US market called 'Business is an Adventure' in an effort to encourage and inspire international business travellers. With both out-of-home and digital elements, the campaign will take over key transit hubs including New York City's massive Fulton Street subway station. The campaign is aimed towards those who view their career as an exciting journey, with messages including 'Business is an adventure. Make it epic' and 'Business is an adventure. Pack for glory.' Simon Bradley, vice president of marketing, Virgin Atlantic North America, said: "This campaign, which builds on our global platform 'Let it Fly,' takes inspiration from the excitement and buzz people feel when they are on a business trip and highlights how the Virgin Atlantic experience can enable them to be at their best — whether they are gearing up for a big presentation or coming home after a successful meeting."The work is the first to come out of the airline's agency of record, Figliulo & Partners, whose other clients include Sprint and NBC Universal. The media buy is being handled by OMD Worldwide, Virgin Atlantic's agency partner. May 28, 2015 Tourism Staff Reports 10 a-g 16 of 50 Amazon launches new hotel booking service. Online retail giant Amazon has started taking hotel bookings at published rates for the first time in a move which could threaten established online travel agents such as Booking.com and Expedia. It has launched a new brand, Amazon Destinations, which sits on the main Amazon website. So far, it is only offering hotel breaks in three regions of the US: the Pacific Northwest, California and the Northeast. The service features the tagline 'Hit the road: Book local getaways.' There are about 150 hotels listed on Amazon.com, mostly within driving distance of the Los Angeles, Seattle or New York metro areas. Mentioned previously but now confirmed - Abolition of air tax for under 12s from May 1 means cheaper holidays for thousands of British families. A British family of four will pay up to £142 less for an overseas holiday after the Government's abolition of Air Passenger Duty for under 12s came into effect. APD, paid by all travellers departing a UK airport, adds between £13 and £142 to the cost of a single flight depending on the distance travelled and the class of cabin. The Government announced plans to scrap the tax for all those flying in economy class and aged under 12 in December's Autumn Statement. However, the cut was only effective for those flying on or after May 1. From March 2016, APD will be scrapped for all those under 16 years of age travelling in both economy and premium-class cabins. All very good news for visitor to Florida. UPCOMING EVENTS DATE SPECIAL EVENT LOCATION 14 May Visit Florida Travel Trade Meeting/Luncheon Dublin 15 May Visit Florida Travel Trade Meeting/Luncheon London 31 May - 4 June IPW Orlando, Florida 14— 18 June IAGTO - NAC Palm Springs, California MARKETING/SALES/PROJECTS &ACTIVITIES: BA/BA Holidays Coop marketing campaign OMMAC negotiated & secured Florida's Paradise Coast participation in this year's BA/BA Holidays Co-op Florida campaign with Brand USA to promote the Paradise Coast region. OMMAC continues to work with BA in relation to the Trip Advisor element of the campaign with offering providing creative and copy to include key attraction features relevant to Trip Advisor reviews, offering the opportunity to introduce key selling points from a partners point of view; a separate destination overview, which will carry a link to ba.com and destination holiday price. During this process, OMMAC liaised CVB to request feedback & approval on copy. This opportunity will provide greater exposure to our region, while engaging in wider audience helping to generate increased bookings to our area. May 28, 2015 Tourism Staff Reports 10 a-g 17 of 50 BA agents training day and incentive, May 2015 As part of an integrated approach Florida's Paradise Coast will participating with further training of the dedicated BA Holidays Florida sales/res team, aiming to increase the call-to-action for our destination. In addition, we have negotiated to support a booking incentive for the month of June with a weekly prize. Ongoing discussions to finalize detail & possibly extend the time frame - as we are keen for agents to remain focused after June and also after the campaign date in order to drive additional bookings into the destination. Golfbreaks.com Ongoing activity to ensure our exposure within the co-op campaign for promotion & marketing, we are assisting with providing current logos, online image gallery, approved copy & highlights for industry partners. Virgin Holidays Coop campaign As part of the integrated activity we secured additional coverage within the Group Newsletter emailed to estimated 350K previous customers & prospects. We assisted with copy & approval from CVB — highlighting key selling points relating to Paradise Coast region. Attached separately copy of the Group Newsletter. WELCOME TO FLORIDA'S FINEST... The stylish coastal resorts of Naples, Marco Island and the Everglades are a great place to stay and are truly a destination of choice. An award-winning ,:..1__ ""° region, where the tropical .-......»««... , Everglades National Park meets unspoiled beautiful white beaches, family fun, great shopping and dining on fresh seafood coexist. I'M THERE Bushbaby Travel Following up with UK tour operator, Bushbaby Travel to supply images & details for their new website. OMMAC assisted last year with a trip to the destination & this is part of the ongoing activity — highlighting key selling points, delivering Florida's Paradise Coast with high visibility for all three regions. May 28, 2015 Tourism Staff Reports 10 a-g 18 of 50 Coverage from Clay shooting event at Bisley Shooting Ground Following on from the distributed press release to industry partners, OMMAC is delighted to share coverage from the recent newsletter received from Visit USA UK and Visit USA France Additional Travel Industry partners: • Ocean Holidays • Vacations to America • America as you like it • Audley Travel Visit USA Website On-going website updates to attract as much interest from visitors to the Paradise Coast region. OMMAC is in the process of requesting an updated short general destination video to upload onto the website. TRADE EVENTS Visit Florida Travel Trade Meeting/Luncheon, London & Dublin, 14 & 15 May 2015 OMMAC will be attending Visit Florida Trade Meeting/Luncheon in both Dublin and London. Key contacts from all leading Operators and airlines will be in attendance, with media also be invited to join for the luncheon. This will provide an opportunity to highlight the Paradise Coast region and hold more in-depth discussions for forthcoming opportunities. IPW: Planning & assisting with requests as necessary. IAGTO—NAC: Planning &ensuring our registration. Following up on all pre event activity. Distribution of marketing material: Ongoing assistance with literature requests for both trade & consumers - assisted with providing collateral for the recent training day, literature requests received via the Visit USA website for the Florida's Paradise Coast Visitors Guide & general requests. Further assisted French tour operator - Alyce-Eevasion, group travelling to The Everglades. OMMAC coordinated requesting appropriate literature from the UK mailing house. Stock used: - Florida's Last Paradise Visitors Guide 397 - Maps 353 - Golf Guide 151 - Discover Florida's Paradise Coast DVD 62 May 28, 2015 Tourism Staff Reports 10 a-g 19 of 50 Estimated Value Summary of Leads/Activity Lead /Activity Media —Value Potential Room Economic Nights Impact$ Virgin Holidays Group $ 4,540 Newsletter PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: UK Media Fam with Visit Florida &Virgin Holidays Following on from the Media Mission, secured the opportunity to host a UK Fam trip with Visit Florida & supported by Virgin Holidays. Following up accordingly. Newsletter Currently reviewing Florida's Paradise Coast quarterly newsletter which will be distributed to the UK trade, media, IAGTO golf members and partners. The aim to feature three keys news highlights to maintain & build our relationship with existing industry contacts and keep them up dated generating increased interest to our region. CONTACT ACTIVITY RESULT Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter Facebook and Twitter in order to increase traffic to Paradise Coast UK Facebook and Twitter pages. Sunday Times Travel Media meeting with OMMAC to send info on ideas for up- Magazine Features Editor, Katie coming August issue for their family Bowman to pitch ideas features section. The Sunday Times Travel and discuss client news for Magazine is a monthly title forthcoming media that aims to give practical, opportunities. in-depth travel information. The publication covers August issue— Family holidays worldwide and special centres on one specific destination per issue. Circulation: 56,002 May 28, 2015 Tourism Staff Reports 10 a-g 20 of 50 Lonely Planet Traveller Media meeting with Orla OMMAC to send info on the Florida's Thomas, features Editor Paradise Coast. Lonely Planet Traveller is a and Amanda Canning, monthly magazine with Deputy Editor Lonely ideas for future trips, from Planet Traveller short breaks in the UK to long-haul journeys. Circulation: 45,614 The Independent Media Meeting with Cathy OMMAC to follow up accordingly The Independent is a Winston, freelancer for British national morning The Independent and newspaper published in Metro. London by Independent Print Ltd. Circulation: 58,751 Metro, London The Metro newspaper Media meeting where OMMAC will follow up with more details launched in March 1999 as information was supplied a free colour newspaper for morning commuters. Circulation: 1,346,544 The Daily Telegraph Media meeting Ben Ross, Ben has visited the region and would be Head of Print (Travel) interested in covering in more detail. The Daily Telegraph is part OMMAC to follow up with a more detailed of the Telegraph Media itinerary and approach selected trade Group Limited, which also partners. publishes The Sunday Telegraph and The Spectator. Telegraph Media Group Ltd is owned by the Barclay brothers. Circulation: 479,290 May 28, 2015 Tourism Staff Reports 10 a-g 21 of 50 Facebook and Twitter updates Paradise Coast UK Heading to Florida's Paradise Coast?Find out what's happening this month_ Events-Naples,Marco Island&Everglades See upcoming events in Naples.Marco Island and the Everglades.Attend art shows.seafood festivals.concerts.natureroutdoors activities.holiday celebrations Paradise Coast UK rr3sted by Marissa Kowlessar i?i '7 April at'7.48 Looking for something to do this weekend? .y t fl .IN :'I �r _ I .;r 441 ,,..;.J t_ ..... _ , . 4 'F 1 .. Earth Day Festival in Naples Earth Day Festival on April 18.20,5 at 1495 Smith Preserve Way in Naples.FL May 28, 2015 Tourism Staff Reports 10 a-g 22 of 50 CD F _�,st l_or:retAeeted MIParadise Coast @ParadiseCoast =`th The road to Marco Island is smooth driving with an amazing destination at the end with the "Fuel Up Package" bit.lyl l pPyd4K ti i to Paradise Coast hl(ret eetea 1. Paradise Coast ia?ParadlseCoast Apr 27 With Ten Thousand Islands. there's a lot of discover on Florida's Paradise Coast. =DiscoverParadise jit EXPLORE MORE. NAPLES MARCO ISLAND EVERGLADES •APAOIa/COAaT COr tI 2 _ View more photos and videos See below: GTMC (Guild of Travel Management Companies) e-newsletter, distributed to members and industry partners — feature on recent Marriott Global Pursuits event on 18 April & reference to CEO Paul Wait's visit to Paradise Coast Use this area to offer a short preview of your email's content. View this email in your browser www‘�! -GTMC EaewsteIlerlsste 6- 0 Facabook 0 Linkedln 0 Twitter 0 Pinterest 0 GTMC Slog May 28, 2015 Tourism Staff Reports 10 a-g 23 of 50 ..„„1,,,\ Aarrtott Marriott Gtohat Pursuits at the ur.saenor House .n tath Apnl w, 3 A 143 ti 1 t .. • '; 'A tai 14 " I , fimi r— .. ' w-mss. . - 4 Back in December Paul was a guest of Dollar Rent a Car at the Virgin atlantic Champion of Champions God Final rn Southwest Florida slaying al Marriott Marco Island and Naples Beach.The Mamott learn were in London recently to a tallow up meeting It would make a wonderful conference venue May 28, 2015 Tourism Staff Reports 10 a-g 24 of 50 See below: 'Visit USA UK' monthly trade e-newsletter distributed to 15,000 UK travel trade and media vis u A VISIT USA NEWSLETTER SaCtP<`0 TOURIST OFFICES Paradise Coast shoots for www.visitusa.org.uk expanded activites Fcr wore ir-orma*.o.i;::.e:;: J9A rissocate,v*Di'e Florida's Paradise Coast Naples.Marro Islana and the Everglades were co-sponsors of a preview event at Bisley Shooting Groun: designee to highlight:lay shooting as an alternative activity that tourias can participate in*he-, visiting Florida.Thy Bisey event was co-hued by Colin Burrows.LK owner of Gulf Coast Clays.who works with a number of hotel properties in Ronda's Pa adise Coast and whose company is twinned with;ulf(;oast Clays.The air was to introdice non-shooters to clay shooting. Ool agh McCofagh.Roikias PaeaJise Coast.Daycloi UK,letland and France.coorrmened We were delighted to highlight the attraction of clay shooting in Forda....with GO Coast Clays location in the wilderness of the Evergades.it offers a unique experience for UK aid Irish visitors.' Gulf Coast Clays offers visitors the opportunity to try their hand at the sport with day vises and inductions which can be booked ye http:l gu lfc oastc lays.c orrl. Visit Florida's Director Europe.Cohn B:xie.carrnented:We are always looking for ways to show that Florida.in particular.and the US in genera:has more to ofler than overseas tourists sometimes realise.So this event*Why showed us how many people wout enjoy this acting as part of their holiday.' Gulf Coast Clays will be running a showcase weekend.in Florica in April to coincide with the World English Sporting Championships taking place in Florida from April 15-1 9.:015. . E Al • 1 .... iL Ficttred:From left to right.':resit Florida's Director Europe.Coin Brodie.Oana;h McCufagh.Florida's Paradise Coast.Director JK. Ireland and Fence and Coln Burrows UK owner of Gulf Coast Clays at Braley Shooting Ground wwwpars di sec oa st co,uk May 28, 2015 Tourism Staff Reports 10 a-g 25 of 50 See below: `Visit USA France' monthly trade e-newsletter distributed to travel trade and media -11171Naiii�►.� re / t ALA UNE 1111% �./ at. 001. i ®r:- E.,"ror 1a.Usn 1 Pr,re voy O Die Esyatt ......., �1 vocre voyage cnnee.cr+ Q y�esse i "'' y, §* 7 t `, DEEP IN SHE T • a k Ag I' ti ffi tzri oai.• ° .-1. �, , �` Arlan. 7 „~ �Espace presse �� facebook ■a r 0 News The clay shooting:A new sport in Florida May 28, 2015 Tourism Staff Reports 10 a-g 26 of 50 DIAMONDE-EUROPEAN REPRESENTATIVES—Stefanie Paul,Natasa Manic TOUR OPERATOR ACCOUNTS Key Accounts _ Tour Operator Achievement Cost America Unlimited Received reporting for the facebook campaign which was part of our marketing package, run from mid March till mid April and showed a great success: Reach of page: 60.000 followers, Campaign Reach: 31.808, Likes: 1.912 , Comments: 109, Shares: 44 FTI Received reporting for the Highlight of the Year B2C and B2B newsletter campaign. TheB2B newsletter including our teaser was sent to 9736 recipients. It was opened 3514 times, caused a click rate for the NAP teaser of 1,79%. The teaser linked to the Florida landing page, which is promoted over more than 10 weeks. Both B2B teasers have been online for 2 weeks, reaching 130,000 subscribers. The click rates have been 299 with the first teaser, 166 with the second one. A detailed reporting about the online academy to follow. Please find the reporting attached. Meier's Weltreisen Approved the B2B newsletter teaser which will lead to a Paradise Coast USP Factsheet for travel agents to use for their consultations. The newsletter was sent out on April 23, 2015 to 4,000 agents and is part of our marketing campaign. Please find both attached. May 28, 2015 Tourism Staff Reports 10 a-g 27 of 50 Secondary Accounts Tour Operator Achievement Cost Fairflight Secured the opportunity to have Beatrice Erbert, Assistant Manager, in our destination post IPW, June 04-08, 2015. She will be staying at the Naples Bay Resort comp and has received a free ticket for the Dolphin Explorer Tour. TRAVEL AGENTS - - Sales calls: Total of 36 personal visits to travel agents in Vienna, Muenster and Bielefeld. - - Booking Assistance: Assisted 2 requests on tours and accommodations 4 Support: Supported 1 agency with brochures, give aways, window decoration etc EVENTS - - FTI Highlight of the Year o Dates: April 23- 29, 2015; Cities: Naples and Orlando o Participating Partners: Walt Disney World Resorts Florida, Lufthansa, Alamo, Visit Florida, Ft. Lauderdale, Bradenton, Tampa, Ft. Myers, Eagle Rider, Universal Studios, o Profile /Number of attendees: 65 travel agents from Austria, Switzerland and Germany. o Feedback: The event included a 15 minute presentation about our destination and a 2 hours travel mart in which all agents had to come by out booth and gather information. We have received great feedback on the presentation. Not many agents have been in the area before but it gave them a great introduction. Even if they have been in another host region during the pre-fam, it has helped them to better imagine what the Paradise Coast is like. During the travel mart, we have handed out our visitor map and a USP stick containing our German visitor guide and tip list. Agents have especially stated that they like the variety of Collier, the rich nature and the beauty of Naples itself. Especially for families, they feel like this is a great place to stay for a couple of days. May 28, 2015 Tourism Staff Reports 10 a-g 28 of 50 FTI Highlight of the Year fam o Dates: April 23-26, 2015 o Cities: Naples, Marco Island, Everglades o Profile /Number of attendees: 11 handpicked FTI best selling travel agents from Austria have visited the area, all varying in age and experience. Additionally 1 FTI escort. o Feedback: The feedback for the fam and the itinerary has been outstanding. Only 1 agent has been in Florida before. They have praised the variety in the itinerary and the balance between site inspections and tours. Their absolute highlight has been the Segway tour through Naples. As the agents did not know Florida very well they did not have a particular idea on what to expect but all very positively surprised how beautiful, clean and safe the destination truly is. DiaMonde Dinner Event o Dates: April 9, 2015 o City: Vienna o Profile /Number of attendees: The attendees were 14 senior travel agents and travel agency managers mainly from Vienna city center. All of the agents were from high potential and very high potential travel agencies and highly specialized in luxurious leisure tourism products. o Feedback: The restaurant we chose is a very well known and popular restaurant in Vienna. TAs report they had been invited to this location several times and would always return because the food is delicious, the service fabulous and definitely they looked forward to have a great evening. The Procacci is a very traditional Italian restaurant and we rented exclusively their "refettorio", the historical monastery cellar. We received an excellent feedback from the agents throughout the evening and even afterwards through personal thank you emails. We have not been to Vienna with a DiaMonde Dinner Event for 2 years. During these 2 years there had been several changes in the high end tourism segment in Austria. Gullivers Lifestyle Travel as a TO went bankrupt in Nov 2014, including its high end Travel Agencies based all over Austria, many of them in Vienna. The majority of the employees working for Gullivers before now switched to new positions or companies. I.e. a small group of 3-4 VIP Travel consultants went over to Kuoni TAs to build up a VIP Travel Segment, another group moved to Columbus Reisen. May 28, 2015 Tourism Staff Reports 10 a-g 29 of 50 Registrations / Preparations o Preparation for VUSA Bowling Workshops (May 2015) o Preparation for FTI Highlight of the Year in Orlando (Apr 2015) o Registration for the British Airways roadshow in cooperation with FTI in Austria (Sep 2015) o Registration for Visit Florida roadshow (Jun 2015) o Registration for the Willy Scharnow fam (Oct / Dec 2015) o Registration and Preparation for the Visit USA Austria fam (Sep 2015) MARKETING Type of Activity Details Cost Naples Newsletter Sent out dedicated Naples newsletter B2B featuring the ghost orchid, the artificial reef project and turtle season to 3301 agencies in DACH on April 22, 2015 Naples Newsletter Sent out dedicated Naples newsletter B2C featuring the ghost orchid, the artificial reef project and turtle season to 591 consumers in DACH on April 22, 2015 Airberlin Requested raw video material for the online spot of the current spring campaign from Paradise and provided it to Airberlin; we await draft for approval; also provided information on turtle season to be included in the campaign where possible; The gift voucher from Naples Grand has arrived and been forwarded to Airberlin - winner will be determined end of June only. Facebook # posts:71 13 9 #fans: May 28, 2015 Tourism Staff Reports 10 a-g 30 of 50 MEDIA / PR Merian Magazine: Secured the opportunity for Kalle Harberg to have stayed in the area April 06-08, 2015. He was staying at the Naples Grande and received recommendations on several Everglades activities. Merian magazine has a circulation of 70,000 and is published monthly. For the fifth time in its history, Merian is now dedicating an issue to Florida. 4 I love travelling: We have met this blogger, Katrin Volkner, during the Brand USA Media Breakfast at ITB and shared some stories about the destination with her. She was so enthusiastic that she has shared an article on our destination on her blog already, which she has called "the most beautiful beaches in the world". We have provided images accordingly. The blog can be reviewed here: http://ilovetravelling.de/schoenste-straende-der-welt-%E2%99%A5- ferien-in-florida/ Visit USA B2B Newsletter: Secured a spot in the German Visit USA newsletter with a story on the artificial reef project. The newsletter was sent out on April 16, 2015 to 25,000 travel agents and journalists in Germany. You can review the newsletter here: http://53472.seul.cleverreach.com/m/6184596 PROJECTS Receptives: Secured the opportunity of New World Travel and Meeting Point North America to co-operate with the local attractions and tour companies. The attractions offered via MPNA are as follows: o Wooten's Airboat Tours o Naples Princess o Pure Naples (ODIN, Boat Rentals, Jetski, Cruises) o Naples Zoo at Caribbean Gardens o Naples Food Tours (5 stops at local restaurants) o Key West Express The final list for NWT has yet to be confirmed. German Visitor Guide: Proofread and corrected the 2008 version of the German visitor guide. Assisted Paradise in the search of a translation company that can translate the guide from German to English. May 28, 2015 Tourism Staff Reports 10 a-g 31 of 50 OTHER 4 Roll Up Displays: Approved and ordered the new NAP branded roll up displays in two sizes. 4 USP Cards: Approved and ordered a stock of 1,000 NAP branded USP cards to be used during DiaMonde Dinner Events and Travel Agency Sales Calls. 4 Naples Grande Beach Resort: Contacted all TO partners in Benelux and DACH and shared the updated factsheet and image gallery from the resort. 4 American Consulate: Ordered and delivered 200 copies of our German visitor guide to be distributed in the consulate waiting area. CONSUMER 4 Brochure fulfillment: 9 in total 4 1 consumer we have supported with travel planning HIGHLIGHTS IN MAY 4 Visit USA Bowling roadshow, May 04-07, 2015 4 Travel Agency Sales Calls in Reutlingen and Tuebingen, May 19-22, 2015 4 Travel Agency Sales Calls in Munich, May 07-08, 2015 4 Personal Attendance IPW in Orlando, May 26- June 05, 2015 4 CANUSA Onepager Launch May 2015 MARKET NEWS Economic Overview Germany The Economic Situation in Germany: Investing in Germany's and Europe's future In spite of a difficult international economic environment, the German economy is in good shape. Economic growth is picking up speed again. Employment is at a record level, unemployment is falling, and the good development on the labor market is creating scope for appreciable wage rises in real terms. May 28, 2015 Tourism Staff Reports 10 a-g 32 of 50 After two very weak years (2012 and 2013), economic growth picked up clearly in 2014, at a rate of 1 .5%. This positive development is likely to continue in 2015. The German government is therefore again expecting economic growth of 1 .5% in 2015. Investment and innovation provide a key to higher competitiveness, lasting prosperity, and a better quality of life for people in Germany and Europe. The government has set itself the target of strengthening private-sector and public- sector investment in Germany and Europe. A modern, efficient infrastructure forms the basis for future growth, as does investment in education, science and research. At 42.7 million people in work, a new employment record was achieved for the eighth time in succession in 2014. This remarkably positive development is set to continue in 2015. This year, employment is expected to rise by a further 170,000 to an annualized figure of 42.8 million people. The German economy is facing the challenges of accelerated technological change and an ageing society. Also, the move to renewable energy sources must be designed in a way that strengthens Germany's competitiveness. For this reason, Germany needs a substantial amount of additional investment in its future. The Social Market Economy has worked well, and provides the platform for Germany's future. A sustainable economic recovery in Europe is a crucial precondition for growth and employment in Germany. Tourism Market Overview Germany TUI Group: Slight growth for summer bookings TUI Group has a slight overall increase in bookings for summer 2015 driven by exclusive offers and cruise sales. TUI had a 1% increase in revenues in winter 2014/15, with higher prices in its major markets. In Germany, customer numbers and sales grew slightly more strongly by 2%. Summer sales are showing a slight upward trend on an overall basis, although average prices and bookings are only 1% ahead of last year. Online sales grew by 12%, however, while sales of exclusive products increased by three percentage points to 74% of all bookings. TUI expects that its half-year results, to be released on May 13, will be higher than last year, while full-year underlying operating profits should rise by 10-15%. The group will also present a strategy update. (Source, FVW March 26) May 28, 2015 Tourism Staff Reports 10 a-g 33 of 50 Thomas Cook: Summer sales pick up Thomas Cook has seen improving sales for summer 2015 in recent weeks after low growth to date for the winter season. With 95% of the winter 2014/15 program sold, Europe's second-largest tourism group had a 1% rise in bookings although average selling prices were 2% lower than last year. For summer 2015, both bookings and prices are down by 1%. In particular, bookings for the group's concept hotels have risen by 20% on last year while bookings on thomascook.com are up by 10% compared to the prior year. (Source: FVW April 2) DER Touristik DER Touristik increased its revenues by 6.9% to €4.9 billion last year and plans to expand its online business, parent group Rewe announced as part of its 2014 financial results. The supermarket and retail store group increased overall turnover by 2.4% to €51 .1 billion while operating profits improved by 29% to €468 million. Travel Trends Germans plan to spend more on their holidays this year, according to a new Trip Advisor survey. Two out of every five respondents want to increase their travel spending, with the average cost of a two-person holiday rising by €300 to €6,700, the Ipsos survey of some 34,000 travelers in various countries, including 2,400 persons in Germany, found. Hoteliers are also optimistic about prospects for this year, with a high 75% saying they are "very optimistic". (Source: Travel One Net April 10) Tour operator brands: Low travel agent loyalty Tour operator brands are not very important for travel agents in Germany compared to factors such as holiday prices, an exclusive fvw survey has revealed. Only 55% of German travel agents said that a brand-name was important or very important when selling tour operator holidays, compared to a very high 95% for cruises. Customers do not care about brands, only the price, May 28, 2015 Tourism Staff Reports 10 a-g 34 of 50 according to three out of four respondents. Agents themselves are much more interested in commissions, product quality and price accuracy than in brand loyalty, the survey of 162 travel agencies showed. Reasons for this could be that tour operator products are relatively interchangeable and factors such as price play a much stronger role compared, for example, to cruise holidays. The results appear to show that while leading tour operators are trying to develop a stronger range of exclusive products, their marketing is failing to turn this into brand loyalty. In general, clearly positioned specialist brands scored better than general brands in the fvw survey. In terms of individual brands, the clear winner in the overall ranking of 20 leading brands was cultural holidays specialist Studiosus, ahead of Meier's Weltreisen, TUI's premium brand Airtours, Dertour and TUI. The other top ten brands were Schauinsland-Reisen, TUI cultural holidays brand Gebeco, rail travel specialist Ameropa, DER Touristik brands Jahn Reisen and ITS, and TUI's budget brand 1-2-Fly. The various Thomas Cook brands scored poorly, all ranked in the lower half of the table, along with FTI Touristik and Alltours. In contrast, tour operators scored much better in terms of customer service, value for money, reliability and safety, offering and image in a survey of 1,800 consumers who had taken a package holiday in the last two years, TUI and ITS both scored `very good', ahead of Thomas Cook, L'tur, Jahn Reisen, 1-2-Fly, Alltours, Dertour, Schauinsland-Reisen, FTI, ADAC Reisen and Neckermann, in the survey for TV station N-TV. (Travel One Net: FVW April 15) Germans keep flying Germans are still flying on holiday and on business despite the psychological impact of the Germanwings crash two weeks ago. Only about 17% of Germans are more afraid of flying, according to diverse surveys for TV stations following the catastrophe, while the overwhelming majority of consumers and corporate travelers are continuing to take off on leisure or business trips as before. May 28, 2015 Tourism Staff Reports 10 a-g 35 of 50 The actual reactions of leisure and business travelers seem to be slightly different, according to German travel agents. Frequent flyers appear to be much more relaxed, or rational, about the question of flying. In the leisure travel market the situation is more complex, according to an fvw survey of participants in recent fvw workshops. In some agencies the crash is not a topic for customers. Other German travel agents agreed with this view, saying that customers would have been far more worried if the catastrophe had been caused by a terrorist attack or a technical problem. Although many leisure travel customers considered changing their bookings, they ended up staying with their original flights, several agents reported. One reason was cost. Germanwings offered individual passengers the right to cancel or re-book flights, but a package holiday cannot be cancelled due to fear of flying. (Source: FVW April 9) Kuoni: Renewed speculation about DER interest Germany's DER Touristik is reportedly preparing an offer for Kuoni's tour operating activities that are up for sale. Kuoni aims to sell off its tour operator activities in Switzerland, Scandinavia, the UK, Benelux, India and China by the end of this year. Swiss number two Hotelplan has already made its interest in local market leader Kuoni Switzerland clear. However, TUI and Thomas Cook, which both have large businesses in the European markets, have signaled they are not interested. Europe's two largest tourism groups could be blocked by competition authorities in any case. Source: FVW April 9) Kuoni: CEO expects offers by mid-year Swiss travel group Kuoni expects initial offers by the middle of the year for its tour operator businesses that are up for sale, and is confident about its future business model In Switzerland, where Kuoni is market leader, the main rival Hotelplan has made its interest clear in a deal that would make it the dominant player ahead of TUI Suisse and smaller firms. (Source: FVW April 23) May 28, 2015 Tourism Staff Reports 10 a-g 36 of 50 Holiday homes: Diversity and flexibility are top demand trends German holiday home customers are getting more diverse and seeking more flexibility, according to a new study. Five key trends will influence the future of the holiday home and apartment rental market, according to a recent in-depth survey by leading portal Home Away/Fewo-Direkt of some 5,400 customers in Germany. At the same time, customers are already very satisfied, with 84% describing this type of holiday as ideal to meet their needs, Tobias Wann, head of Fewo-Direkt and Vice President Central Europe for Home Away, pointed out. With 45% of bookings, families remain the core customer segment for this tourism segment but their travel patterns are gradually changing. Although traditional families are the largest group (31%), more families are now travelling together with grand-parents (6%) or with other families (7%). Similarly, although there is a very high proportion of regular and repeat customers, with about 90%, the number of first-time bookers is increasing. These are mostly young families who appreciate the flexibility of a holiday home and want to be independent. The greatest potential for first-time customers lies in the 30-39 age range. The study shows that 84% of families in this age range find a holiday in self-catering accommodation better than a hotel. Another key target group is 'best agers'. These are couples aged over 50 who are financially well-off, frequently book for 2-3 weeks in the low season and are prepared to pay up to €1,000 a week for their ideal holiday home. The top destinations of this target group include Germany, Italy and Spain. Another trend is the rising number of leisure travelers who stay in a city apartment during a second or third holiday. The proportion increased by two percentage points to 41% last year. Berlin remains the top destination for Germans for this type of trip, and reflects the trend to seek an alternative to hotel accommodation. The fifth trend shows that in terms of destinations Germany itself remains number one. More than one in three (34.5%) holiday home customer stays within the country, with the Baltic Sea and North Sea coastlines as the most popular May 28, 2015 Tourism Staff Reports 10 a-g 37 of 50 destinations. Spain, Italy, France and the Netherlands are the top European destinations, with Majorca and Tuscany as the two clear top regions with 4.3% of all bookings each. Majorca could even rise to a new high of 6.9% of all holiday home bookings this year, according to responses about travel intentions. Source: FVW April 9) Record haul of tourists for US The US welcomed a record number of overseas arrivals last year, with 75 million international guests visiting the country, an increase of 7% over 2013. Christopher L. Thompson, CEO for Brand USA, said "We are proud to see this latest increase in visitation to the United States and to be one step closer to our goal of welcoming 100 million international visitors annually to the United States by 2021 . The UK retained its position as the top overseas market for the USA - excluding Canada and Mexico - with visitation increasing by 3.6%, rising from 3,835,308 visitors in 2013 to 3,972,655 in 2014. In addition, inbound travel from Ireland to the U.S. grew to 395,037 in 2014, an increase of 7% from 2013. (Source: Selling Travel Co. UK) German market trends: Conflicting views of March bookings Tour operators in Germany are generally happy with bookings in March but travel agents are less optimistic about business trends. DER Touristik's Cologne-based package holidays division saw a clear sales rise in March. Demand was particularly high for Turkey, Greece and Egypt as well as long-haul destinations. The individual holidays division in Frankfurt had a "high single-digit" rise in bookings last month. But travel agents are not so upbeat about sales trends and the curve in the latest monthly `fvw sales climate index' from consultants Dr. Fried + Partner is pointing downwards. Fewer agents (40%) said they are selling "well" at present compared to the start of February when the figure was 50%. However, 41% described the current situation as satisfactory and only 18.5% described it as bad. May 28, 2015 Tourism Staff Reports 10 a-g 38 of 50 Looking ahead, though, the mood is less optimistic. Only 27% of respondents predicted higher demand in the next few months, compared to 36% in February, and 20% expected weaker demand in the short-term. (Source FVW April 7) German market trends: Weak demand in March Holiday demand was surprisingly weak in Germany in March after good sales in recent months, according to a survey of travel agents. Bookings for winter and summer holidays increased by only 1 .7%, the monthly survey of 1,200 leisure travel-focused agencies by market researchers GfK found. Summer 2015 sales were slightly better with a 2.8% rise, which left the cumulative increase at 5.9%. However, this is a surprisingly low monthly growth figure after the 10% rise in February and 6.4% cumulative increase until that month, as well as considering the weak comparative month of March 2014 which marked the start of a weak bookings period through until last summer. In terms of individual months, summer 2015 sales trends were relatively stable last month. May now has a cumulative 20% rise in bookings, thanks partly to the spring holidays that month, while June is down by 4.6%. Demand was also strong for August, with a 1 .3% rise on the previous year, even though sales were 20% higher for the same month last year. In contrast, late holiday demand for winter 2014/15, which ends in April, was low and revenues were 4.3% behind the previous year. The winter season dropped back slightly to a cumulative rise of 2.1%. Moreover, there was a high proportion of early bookings in March, with as much as 14.3% of sales revenues already being spent on departures after November 2015. However, the GfK figures are in striking contrast to the monthly survey by IT services company TATS which evaluates figures from 2,400 flight-oriented travel agencies. The number of leisure travel advance bookings in March was 14.3% higher than 12 months previously, while revenues for departures in March were 10.7% higher than the previous year, the TATS survey showed. Leisure travel sales had a cumulative 6.2% rise for the first three months of 2015. (Source: FVW March 16) May 28, 2015 Tourism Staff Reports 10 a-g 39 of 50 BRAZIL REPRESENTATION-AVIAREPS MARKET INFORMATION • Azul will operate from July 1, three new weekly temporary flights to Fort Lauderdale/ Miami, and extra frequencies up to May 4. In addition, they will have complementary operations to Orlando between July 1 and August 9. • WTM Latin America 2015 grew by 37% in the number of senior travel buyers. According to the organization, data still unaudited point over 5500 visitors, a 21% increase compared to 2014. Among them, 1500 are buyers. TRADE Leisure Sales Calls/Meetings Name Market Company Objective and Present Paradise Coas Roberto Sanches and office of Orinter toi BR Orinter Sao Paulo—TO Paulo, which is alre sanches@orinter.com.br biggest in Brazil with c South. Schedule traini Gerson Melo Travel agency focus c gmeloCa�monumentotur.com.br BR Monumento Tur—TA We introduce about Pa what is our offer to th, Fabiano Camargo Pre scheduled meetir BR CT Operadora—TO presented destination fabiano @ctoperadora.com.br focused on luxury Maria Santos Pre scheduled mee BR Flot—TO Presentation to tour o maria@flot.com.br on leisu Pamella Nogueira Pre scheduled meetir BR JVS Operadora—TO presented destination pamella.nogueira @jvstour.com.br focused on I Carlos Pereira Pre scheduled mee BR Bancorbras carlos.pereira @bancorbras.com.br Tour operator focuses May 28, 2015 Tourism Staff Reports 10 a-g 40 of 50 Silvania da Silva Reis incentiv silvania.silva @bancorbras.com.br Gustavo Nappo Pre scheduled mee BR BWT Tour operator focuser gustavon @bwtoperadora.com.br incentive and Andreia Iwata Pre scheduled mee BR Maringa—TO Tour operator focuses aiwata @maringaturismo.com.br incentive, alsc Rodrigo Okama Pre scheduled mee BR WT Tours—TO Tour operator focuser rodrigo@wttours.com.br leisure Cristeny Benjamin Pre scheduled mee BR Tour House—TO Tour operator focuser cristeny.benjamin@itmss.com.br incentiv Ricardo Szpigel Pre scheduled mee BR Copastur—TO Tour operator focuses ricardo @copastur.com.br incentiv Pre scheduled mee Taisa Silva 02nd biggest OTA in tt taisa.silvaCc�b2wdigital.com BR B2W/Submarino.com—OTA directly to the end con; an coop action with PB consumer focus Meeting scheduled Paula Marques BR Teresa Perez—TO Present Palm Beach Paula.marques @teresaperez.com.br new responsible pe Teresa Pe Meeting scheduled Cacalo Destro Cacalo requested con BR Ancoradouro-TO Cacalo.destro @ancoradouro.com.br from different categori options of what to dc May 28, 2015 Tourism Staff Reports 10 a-g 41 of 50 Anselmo da Costa Meeting scheduled anselmo(a.americantravel.tur.br. American Travel is focused on US, especi Anselmo da Costa Jr. BR American Travel—TO requested 3 options of destination, 2 affordat Anselmo.junior @americantravel.tur. well as direct contact br DMCs Wilson Mundim Jr. Meeting scheduled Wilson.mundim @orinter.com.br BR Orinter Curitiba—TO Presentation to Orinter Vitor Santos what destination can o can work w Vitor.santos @orinter.com.br Vincent Newman Meeting scheduled BR MGM Operadora—TO Presentation to grow Vincent(cr7mgmoperadora.com.br focused on families Meeting scheduled Saulo Reis Saulo requested dire( BR Schultz Curitiba—TO hotels of each catego Saulo.reis @produtos.schultz.com.br local DMC focused of rental. Contact for stor offers person Lilian Saraiva Meeting scheduled BR Une World—TO Tour operator focuses lilian @uneworld.com.br contact with to Claiton Balzan Meeting scheduled BR Soul Traveler—TO Tour operator focused claiton @soultraveler.com.br end packs Meeting scheduled• Tamar Finkelstein BR Mercatur—TO Mercatur is a tour ope mercatur @mercatur.com.br luxury experiences; • contact with loi May 28, 2015 Tourism Staff Reports 10 a-g 42 of 50 Maria de Fatima Tubino Meeting scheduled BR UTL Operadora—TO Tour operator focused Fatima.utl @unesultur.com.br travelin Sergio Vargas Meeting scheduled sergioP,rs.schultz.com.br BR Schultz Porto Alegre—TO We discussed about h Wagner Kucharski count on us and inclui their pack wagnerCcDrs.schultz.com.br MICE Sales Calls/Meetings Name Market Company Objective and Outcome Training Name of Company Market Number of Staff Trained Focus of Training Ancoradouro Campinas 8 Training to introduce Paradise Coast to American Travel Campinas 5 Training to introduce Paradise Coast to Schultz Curitiba Curitiba 10 Training to introduce Paradise Coast to their stE USA Products Manager Porto Schultz Porto Alegre Alegre Training to introduce Paradise Coast to their sal Promotions (Joint Marketing Activities—JMA's) Tour Operator Name Market Description May 28, 2015 Tourism Staff Reports 10 a-g 43 of 50 Shows/Sales Missions/Fam Trips (Media and Trade)/Other Name Market Description We met with approximately 100 operators and agents during the fair, presenting Paradi: Coast in our stand as well as in pre-scheduled meetings.We sent follow up email with WTM LA 2015 BR general information, presentations, videos etc. We had contact with many agencies any operators from outside the city of Sao Paulo, a public that we have no chance to reach at times of year. We had 12 meetings with tour operators and 4 events. In total we reached more than 1( people in 4 different marketing throughout Brazil. Sao Paulo- meeting with Teresa Perez and lunch focused on luxury, with 15 agencies and operators. Sales Blitz after Campinas—breakfast training in Ancoradouro for 15 agencies, meeting with Abosluta WTM BR Magazine, meeting and training for staff at American Travel tour operator. Curitiba—breakfast training with Schultz for 20 agencies, meeting with Orinter tour opera MGM tour operator, meeting and training for Schultz staff. Porto Alegre—meeting with UneWorld tour operator, lunch for 15 agencies with Schultz meeting at Soul Traveler with brief training for staff, meeting at Mercatur, luxury tour opera meeting with UTL tour operator, meeting at Shchultz with operations and sales team. MEDIA Media Meetings Name Publication/Media Market Objective& Meeting Notes Follow Up Owner lives in Orlando Brasil Travel and have the opportunity Marcia Santos BR Ongoing News to drive to PC to know the area. Opportunity to include Marcela Miranda Azul Magazine BR destination in the Florida Ongoing guide. Claudia Rodrigues Felipe, o BR Contact during WTM. Ongoin g Pegoraro pequeno Familiy travel blog. May 28, 2015 Tourism Staff Reports 10 a-g 44 of 50 Travel blog with tips to Patricia Furlan Viagem de Fuga BR Ongoing places around the world. Travel blog with tips to Juliana Damasceno Trip Feeling BR Ongoing places around the world. Familiy travel blog, Viagens que Francine Agnoletto BR focused on beach and surf Ongoing sonhamos destinations. Alessandra leite Hotel News BR Trade Ongoing Ana Lucia Ventorim Grupo Doria BR Luxury Ongoing Freelancer travel Antonella Salem Freelancer BR Ongoing journalist. Bruno Colla Viagens e Rotas BR Travel Ongoing Camila Belchior Bamboo BR Luxury Ongoing Evelin Fomin Ate Mais Ver BR Blog Ongoing Inesquecivel Fabiano BR Wedding Ongoing Casamento Gracita Kerr Guia Time Out BR Travel Ongoing Jaqueline Mikahil Constance Zahn BR Wedding Ongoing May 28, 2015 Tourism Staff Reports 10 a-g 45 of 50 Marina You Must Go BR Blog Ongoing Marina monzillo Ate Mais Ver BR Blog Ongoing Natalie soares Sunday Cooks BR Blog Ongoing Rogerio PUBLISHER Versatille BR Luxury Ongoing Sylvia barreto Viajar é Simples BR Blog Ongoing Vestida de Tatiana mika BR Wedding Ongoing Noiva APPENDIX A MEDIA SUBJECT PUBL. AEV USD CIRCULATION V1 DATE Paradise Coast will http://www.mercadoeeventos.cor Mercado&Eventos promote a week of April 22 4.600 400.000 trainings in 05 cities coast-promovera-semana-c Palm Beaches& Panrotas Paradise Coast April 27 6.200 500.000 http://www.panrotas.com.br/noticia explore luxury e-paradise-coast-explora market in Brazil • See photos from Panrotas Palm Beaches& April 27 6.200 500.000 http://www.panrotas.com.br/notici Paradise Coast even evento-de-palm-beaches The Palm Beaches Mercado& Eventos &Paradise Coast April 27 4.600 400.000 http://www.mercadoeeventos.cor promote Sales Blitz beaches-e-paradise-coast-r in Sao Paulo May 28, 2015 Tourism Staff Reports 10 a-g 46 of 50 Ancoradouro create http://www.pai Panrotas packages for more April 28 6.200 500.000 turismo/operadoras/2015/04/anc 02 cities in FL cidades-d Ancoradouro Mercado&Eventos launches packages April 28 4.600 400.000 http://www.mercadoeeventos.com. to Palm Beaches& lanca-pacotes-para-pa Paradise Coast TOTAL ADV AND MEDIA CIRCULATION 32.400 2.700.000 APPENDIX B NEXT MONTH PLAN—May 2015 Company Action AVIAREPS Activities Follow up on all meetings had in April at WTM above May 28, 2015 Tourism Staff Reports 10 a-g 47 of 50 VISITOR CENTER REPORTS-Lori Lou Waddell April 20,2015 through May 17, 2015 • Attend TDC Meeting Monday, April 27, 2015 • FAM trip to Captain Mitch's Everglades Airboat Rides with VIC volunteers • Ordered 10 boxes Paradise Coast Visitor Guides for Tropical Everglades Visitor Association at Florida City location. • Enlist Everglades Visitor Information Center as a Certified Tourism Information Center with Visit Florida. • Enlist Greater Naples Visitor Information Center as a Certified Tourism Information Center with Visit Florida. • Train new VIC volunteer-first day • Staff volunteers for Naples Chamber of Commerce booth at Tourism Rally • Attend Chamber of Commerce Annual Dinner • Staff volunteers for CVB booth at Tourism Rally • Attend Tri-County Tourism/Travel Rally at Lakes Park in Ft. Myers • Ordered 350 copies of Tourist Discount Guide, Southwest Florida Guide Map, Travel Guide, Venetian Village Map and Paradise Coast Guide for Police Association meeting in June. • Review volunteer staffing schedule for summer months. • Send photos of Tourism Rally to Chamber Connect for release. • Deliver Paradise Coast maps to Conty's Motel • Fulfill packet request for Marco Island Chamber of Commerce-4 packets mailed. • Attend CCLTA Meeting May 12, 2015 • Attend Wake Up Naples May 13, 2015 • Attend Business After Five at Bowland Center of Southwest Florida May 21, 2015 • Manage daily operation of Naples VIC and staffing. • Update Calendar of Events, brochures, VIC Vol Schedules and Distribute May 28, 2015 Tourism Staff Reports 10 a-g 48 of 50 Switzerland Venezuela Intl Origins Australia 3% 0% 1% Spain 1% Sweden Uruguay Estonia Belgium 1% Argentina g 2% 2% 6% 2% South Korea I Brasil 0% U.K. 2% Sco�vaka 11% 2g2 ay ---_--_----- Norway.—— — — — _ -- Nlew `- — I�le`ihaenrTa nds .1.. 4o 0 °' %vlalaysia , China 0% 0% Italy Germany France •0% 24% 9% Israel Cuba 0 0% Ireland Denmark 0/ 0% 1% Holland Finland 0% 0% Oregon Rhode Virginia Conntott t 0% Island W ington U.S. Origins \21inia Delaware • Ohio Oklahoma 0% Texas 0 ° Calif. .%so •' 0% ° 5% 2% Penns °� 5/° -� District of 2% Wisonsin Columbia North Carolina 8% 0% VerrP t NewOfwk - 8% New �.:._. -, Mexico 2% New Neaprsey i Michigan x . Hampslgigp 6% 0% , ..,_ ,.,!,.ssachusetts °,11% Nebraska 0% Georgia Kansas Missouri uro 2% Minne$d gland .. - -- Iowa Indiana _Kentucky 0% 2% 0% 0% 0% 0% 3% 0% May 28, 2015 Tourism Staff Reports 10 a-g 49 of 50 YR Cypress Oasis Everglades Immokalee Marco Naples Total Jan-15 7,049 12,996 15,840 92 1,126 4,073 41,176 Jan-16 Jan-17 Jan-18 Feb-15 7,909 14,872 12,483 134 1,346 4394 41,138 Feb-16 Feb-17 Feb-18 Mar-15 7,773 15,093 18,133 142 975 4175 46,291 Mar-16 Mar-17 Mar-17 Apr-15 4,847 10,285 7,569 165 554 1774 25,194 Apr-16 Apr-17 Apr-18 May-15 May-16 May-17 May-18 Jun-15 Jun-16 Jun-17 Jun-18 Jul-15 Jul-16 Jul-17 Jul-18 Aug-15 Aug-16 May 28, 2015 Tourism Staff Reports 10 a-g 50 of 50 Aug-17 Aug-18 Sep-15 Sep-16 Sep-17 Sep-18 Oct-15 Oct-16 Oct-17 Oct-18 Nov-15 _ Nov-16 Nov-17 Nov-18 Dec-15 Dec-16 Dec-17 Dec-18 YTD 2015 27,578 53,246 54,025 533 4,001 14,416 153,799 May 28, 2015 Detailed Staff Repots Naples Marco Island Everglades CVB 1 of 33 Task Report Created - Between 4/16/2015 - 5/15/2015 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 5/13/2015 ASME Assisted Mtg Planner Closed 5/13/2015 5/13/2015 Debi DeBenedetto Andrea Cunningham cunninghama @asme.org From:Andrea Cunningham 5/12/2015 Business Golf Association of Assisted Mtg Planner Closed 5/12/2015 5/15/2015 Debi DeBenedetto America, Inc. David Pitkin 919.906.2076 dpitkin @bizgolf.org From:David Pitkin 5/12/2015 ConferenceDirect/N. Marr Assisted Mtg Planner Open 6/12/2015 Norah Marr 972-317-1228 norah.marr @conferencedirect.com From.Norah Marr 4/16/2015 Debi's Activity Tracking Account Attend Meeting/Show/ Closed 4/13/2015 4/13/2015 Debi DeBenedetto Conference Debi DeBenedetto 4/16/2015 Debi's Activity Tracking Account Attend Meeting/Show/ Closed 4/16/2015 4/14/2015 Debi DeBenedetto Conference Debi DeBenedetto 4/16/2015 Debi's Activity Tracking Account Attend Meeting/Show/ Closed 4/16/2015 4/15/2015 Debi DeBenedetto Conference Debi DeBenedetto 4/16/2015 Debi's Activity Tracking Account CVB event Closed 4/16/2015 4/16/2015 Debi DeBenedetto Debi DeBenedetto 4/16/2015 Debi's Activity Tracking Account TDC Meeting/reports Closed 4/16/2015 4/16/2015 Debi DeBenedetto Debi DeBenedetto 5/14/2015 Globaux Source Followup Call Open 5/27/2015 Hello Partners: 5/14/2015 Globaux Source CVB event Open 5/14/2015 From:Pat McCain 5/14/2015 Globaux Source Event Note Closed 5/14/2015 5/14/2015 Debi DeBenedetto An update note was created today. 5/13/2015 Golbon Assisted Mtg Planner Closed 5/13/2015 5/13/2015 Debi DeBenedetto Sarah Donaldson 208-287-0135 sarah-donaldson @golbon.com From:Sarah Donaldson 4/24/2015 Hospitality Performance Network Site itinerary planning Closed 4/24/2015 5/15/2015 Debi DeBenedetto Paul Miller pmiller @hpnglobal.com From:Paul Miller 4/16/2015 John Hopkins Medicine General Note Closed 4/16/2015 4/16/2015 Debi DeBenedetto Task is assigned to multiple people Printed: 5/15/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 1 of 4 May 28, 2015 netailPd Staff Rapnrts Task Assigned User: Debi DeBenedetto 2 of 33 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name The status chanoed on this event today. 5/15/2015 Marco Island Marriott Beach Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto Resort,Golf Club& Spa An update note was created today. 4/24/2015 McCormick&Company, Inc. Event Note Closed 4/24/2015 4/24/2015 Debi DeBenedetto An update note was created today. 4/24/2015 McCormick&Company, Inc. Assisted Mtg Planner Closed 4/24/2015 5/15/2015 Debi DeBenedetto Judy Crumbling 410-771-7507 judy_crumbling @mccormick.com From Judy Crumblinoemccormlck.com 4/16/2015 Meetings&Conventions Magazine Event Note Closed 4/16/2015 4/16/2015 Debi DeBenedetto An update note was created today. 5/14/2015 Naples CVB Communicate-Partner Open 5/27/2015 Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 4/16/2015 Naples Grande Beach Resort General Note Closed 4/16/2015 4/16/2015 Debi DeBenedetto The status chanced on this event today. 5/15/2015 Naples Grande Beach Resort Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An update note was created today. 5/12/2015 Naples Marco Island Everglades Assisted Mtg Planner Open 5/12/2015 CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Jamie Pepper 5/12/2015 Naples Marco Island Everglades Assisted Mtg Planner Open 5/22/2015 CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:adminnawww.oarsdisecoast.corn 5/13/2015 Naples Marco Island Everglades Assisted Mtg Planner Open 6/5/2015 CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Shaun Zivich 4/16/2015 Naples Marco Island Everglades Assist Meeting planner Open 6/16/2015 CVB -sales kit email photos or video Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From Armbruster.Betty 4/24/2015 Naples Marco Island Everglades Sales Event Closed 4/24/2015 4/24/2015 Debi DeBenedetto *Task is assigned to multiple people Printed: 5/15/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 2 of 4 May 28, 2015 f)PtailPd Staff RPpnrtS Task Assigned User: Debi DeBenedetto 3 of 33 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Kate Parker 5/13/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 5/13/2015 5/13/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide@colliergov.net From:Nancy Beach 5/14/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 5/14/2015 5/14/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide@colliergov.net From Kate Parker 4/24/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 4/24/2015 5/15/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Amanda Reece 5/13/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 5/13/2015 5/15/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide@colliergov.net From-erinnaassociationa/lies.com 4/28/2015 National Association of Long Term General Note Closed 4/28/2015 4/28/2015 Debi DeBenedetto Care Boards The status chanced on this event today 5/15/2015 Opal Financial Group Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An update note was created today. 5/15/2015 Planning Source Limited Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An update note was created today. 5/1512015 Planning Source Limited Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An update note was created today 4/27/2015 Quality Conferences Event Note Closed 4/27/2015 4/27/2015 Debi DeBenedetto An update note was created today. 51115 Site Search&Select, Inc. Event Note Closed 5/15/2015 5/15/2015 Debi DeBerttdetto - 1 1prll(ompuIIoIIiniIIi00011111101IOIolioloN119UUiVUaU11iJV, - _, An update created today. 4/27/2015 The Ritz-Carlton Golf Resort, General Note Closed 4/27/2015 4/27/2015 Debi DeBenedetto Naples The status chanced on this event today. Task is assigned to multiple people Printed: 5/15/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 3 of 4 May 28, 2015 natailtd Staff Rarnrts Task Assigned User: Debi DeBenedetto 4 of 33 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 4/27/2015 VISIT FLORIDA Event Note Closed 4/27/2015 4/27/2015 Debi DeBenedetto An update note was created today. Total Tasks: 38 Task is assigned to multiple people Printed: 5/15/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 4 of 4 May 28,2015 Detailed Staff Reports 5 of 33 CVB-LOCAL TOURISM INDUSTRY COVERAGE Media Outlet Story Title&Link to Online Version Publication Details Date Collier County Bi-Monthly Tourism Column The News-Press YMCA,Big Cypress connect kids to nature 4/1/15 New partnership brings kids close to nature The News-Press Explore what's new around Naples this off-season 4/16/2015 Explore new restaurants, upcoming conservancy events. article about the sea turtles, The News-Press Colier Tourism:Time for turtles,tourism,Trafford 4/29/15 tourism rally and restoration of Lake Trafford article about the dolphin explorer The News-Press Collier Tourism:Put fun into summer learning 5/13/15 and opportunities for kids to learn. Business of Tourism,CVB Coverage Pickelball and Pro Watercross Naples Daily News Collier a natural to host pickleball championships 4/13/15 events coming to area. ESPN 99.3 FM 4/4/15 Coverage of outdoors,fishing, Reel Talk Radio events,dining Coverage of outdoors,fishing, ESPN 99.3 FM Reel Talk Radio 4/11/15 events,dining Jack Wert quoted in story The News Press Five years after BP,local claims continue 4/20/15 revisiting the BP spill ESPN 99.3 FM 4/18/15 Coverage of outdoors,fishing, Reel Talk Radio events,dining Naples Daily News Tourists-and their dollars-still flocking to Collier 4/28/15 Recap of 1st quarter ESPN 99.3 FM 4/25/15 Coverage of outdoors,fishing, Reel Talk Radio events,dining Story about 1st quarter results; The News-Press Collier's Paradise Coast has divine season 4/28/15 CVB press release May 28,2015 Detailed Staff Reports 6 of 33 Weekend edition story run WINK TV 5/2-5/3 multiple days featuring quote from Travel Rally story on Wink News Jack Wert The News-Press SWFL Rally celebrates 5/6/15 Travel Rally Recap First Quarter reports;CVB press The News-Press Collier tourism promoters report sizzling first quarter 5/6/15 release NBC-2 Travel Rally Celebrates Tourism 5/7/15 Regional Travel Rally Story about State of Collier Naples Daily News Fishing Hooks the Spotlight at Tourism Event 5/7/15 Tourism Press Conference Long feature about Collier Tourism Naples Herald Paradise Coast breaks tourism records,brings millions to load 5/8/15 industry from Press Conference economy Strong first quarter tourism-CVB Business Observer Naples daily hotel rates close in on$300 5/8/15 press release Naples Daily News Editorial:Regional tourism and travel numbers terrific 5/11/15 Editorial of Tourism Season Naples Daily News Newsmakers Interview 5/11/15 Interview with Jack Wert Florida Weekly Summer Slowdown Not Slow For Businesses 5/14/15 Interview with JoNell Modys Food Network Promo Retweet of Campaign of Florbbean Cuisine 5/8/15 Food Network retweet Chamber story about CVB Chamber Currents May feature on Sports Tourism May marketing Jack Wert,Clark Hill report on ABC-7 5/10/15 record winter season,upturn in Naples Daily NewsMakers ovrall tourism Summary of Gov.Scott press conference to announce record Sunshine Matters 5/15/15 first quarter state tourism numbers at Naples Zoo.CVB's Gov.Scott:Florida smashes all-time record for 1st quarter tourism photo of tourism officials used. Visit Florida public affairs Tweet about Gov Scott press conference,CVB's photo of tourism 5/15/15 CVB's photo used,Naples Zoo account @FloridaTourism leaders mentioned Paradise Coast UK Facebook Post of UK Fam group in Naples 5/17/15 CVB photo used May 28,2015 Detailed Staff Reports 7 of 33 CVB photo used.Photo grabbed JoNell Facebook 5/15/15 and used for official use by VISIT FLORIDA.This post shared by Bill Post from Gov Scott press conference Talbert(Miami CVB),78 Likes Visit Florida Sunshine Matters VF blog about luxury media event Visit Florida and partners promote Sunshine State's luxury assetts 4/24/15 Blog we participated in The News-Press Lake Trafford coming back strong after restoration 5/13/15 Video featuring Ski Olenski Front Page feature about The News-Press At Lake Trafford,muck is gone,and big bass are back 5/13/15 restoration of Lake Trafford;CVB press release DESTINATION FEATURE COVERAGE Media Outlet Story Title Date Details Naples Daily News Sky's the limit at Immokalee event 4/13/15 Multiple stories about Balloons over Paradise. CondeNast Traveler America's Best Food Cities:Reader'Choice Awards 2014 4/13/15 Accolades when it comes to Florida's hottest food cities. Brazen Woman Stress Free spa Treatment destination 4/13/15 Collier county spa roundup Accolades when it comes to WINK TV Story on CondeNast Traveler America's Best Food Cities 4/14/15 Florida's hottest food cities. Naples Daily News Story on CondeNast Traveler America's Best Food Cities 4/14/15 Accolades when it comes to Florida's hottest food cities. Forbes Tax day freebies 4/14/15 Tax day freebies The News-Press Top 5 perks of summer dining in Naples 4/14/15 Article about off season dining Naples Daily News Restaurant returns to Park Shore Resort in Naples 4/15/15 Magoos Island Grill reopens Article about Magoos and Purvian Naples Daily News In the Know-Restaurant updates 4/15/15 restaurant openings Highlight Naples Bay Resort and American Spa Magazine Tax day deals 4/15/15 Spa May 28,2015 Detailed Staff Reports 8 of 33 Gordon of Travel Advisors meets The News-Press Naples luxury travel adviser meets Duchess of Cambridge 4/15/15 royalty Naples Daily News REVs Institute showcase 2 classic Grand Prix cars 4/17/15 Story about REVs new installment Southern Tropics hosting pickleball tournaments,sharing game Collier Citizen with others 4/18/15 Pickelball story Hawthorne Suites of Naples has Naples Daily News Hotel Honored With Award 4/18/15 been proclaimed"Hotel of the Year Naples Daily News Birds of Paradise 4/19/15 wetlands rich in birds Naples Daily News Earth Day One of Wonder 4/19/15 Conservancy Earth Day Dedicated feature about the Parade Magazine Discover Vacation Serenity in Naples and Marco Island Florida 4/21/15 Paradise Coast;result of CVB FAM Boston Herald Drop anchor in Florida's Naples,Marco Island,Everglades 4/23/15 Regional feature Osteria Tulia hosts dream meal for Naples Daily News Making a mecca 4/22/15 James Beard event Story talking to Everglades City NBC-2 Changes in the Everglades 4/22/15 folks about nature wellbeing Outside magazine National Park Secrets 4/23/15 Story and photo about Everglades and Big Cypress National Parks Parker Medley staff Naples Daily News Medley loins Convention&Visitors Burea 4/28/15 announcement;CVB press release About 300 gather in Everglades City to celebrate a slice of Old Museum of the Everglades Naples Daily News Florida 4/27/15 celebrate old florida Thousands come to 32nd annual Naples Daily News Where's the Beef?At Bavfront 4/27/15 Taste of Collier Everglades Ride features bike rides through renowned natural Everglades Ride bike experience, Examiner.com wonders 4/27/15 stay in Everglades City.Result of CVB FAM. TripAdvisor Traveler's Choice TripAdvisor TripAdvisor Favorite US Islands 4/28/15 Names Best US Islands featuring MI May 28,2015 Detailed Staff Reports 9 of 33 Story about turtle nesting and first The News-Press Turtle Nesting Season starts early in SWFL 4/27/15 nests on marco Island TripAdvisor Traveler's Choice USA Today TripAdvisor Favorite US Islands 4/28/15 Names Best US Islands featuring MI TripAdvisor Traveler's Choice Yahoo.com TripAdvisor Favorite US Islands 4/28/15 Names Best US Islands featuring MI TripAdvisor Traveler's Choice CNN.com TripAdvisor Favorite US Islands 4/28/15 Names Best US Islands featuring MI TripAdvisor Traveler's Choice Newsday.com TripAdvisor Favorite US Islands 4/28/15 Names Best US Islands featuring MI Fox News 13 Wildlife Corridor would stretch from Everglades to Gulf 4/28/15 Story about initiative to preserve the Gulf Coast WINK TV Marco Island mariott Unveils details of 250 Million Expansion 5/1/15 details of renovations at MIM Naples Daily News Hungry for Fun 5/8/15 Great Dock Canoe Race Naples Daily News Naples City Fest-Blues,Brews and BBQ a sunny mix 5/10/15 Two day festival at Tin City The News-Press Newsmaker Q&A with Aahish Patel 5/9/15 Wootens Naples Daily News SWFL Native on quest to document the Swamp Buggy Culture 5/11/15 Photographer documents sb Examiner.com Welcome to Summer best beaches Florida 5/12/15 Marco Island mentioned in round- up story Fodor's 10-recently-renovated-destination-spas-in-the-us#!6-naples- 5/14/15 photo and story about renovated grande-beach-resort Naples Grande The News-Press Lake Trafford coming back strong after restoration 5/13/15 Video featuring Ski Olenski Front Page feature about The News-Press At Lake Trafford,muck is gone,and big bass are back 5/13/15 restoration of Lake Trafford;CVB press release Cooking Channel Emeril's Florida episode on Naples,Paradise Coast 5/17/15 Repeat airing Cooking Channel Emeril's Florida episode on Naples,Paradise Coast 5/18/15 Repeat airing Cooking Channel Emeril's Florida episode on Naples,Paradise Coast 5/21/15 Repeat airing May 28,2015 Detailed Staff Reports 10 of 33 https://www.facebook.com/VISITFLORIDABeachesAdventurelnsid VisitFlorida Beaches& er/photos/pcb.917174548326305/917174141659679/?type=1&t 5/13/15 Naples'3rd St.S.photo used in Adventure Insider heater Where Is This Facebook quiz VisitFlorida Beaches& https://www.facebook.com/VISITFLORIDABeachesAdventurelnsid Storm brewing over Naples Beach er/photos/a.126639260713175.12665.122559017787866/917175 5/12/15 Adventure Insider 034992923/?tYPe=1&theater sky/cloud photo post https://www.facebook.com/twciimcantore/Dhotos/a.101525692 VisitFlorida Beaches& Share of Weather Channel Jim Adventure Insider 54313386.1073741826.252062638385/10152937854138386/?ty 4/20/15 Cantore's Naples Pier sunset photo pe=1&theater Feature from Luxury Insider Kara VisitFlorida.com Live Music and Summer Concert Series on the beach in Naples 5/4/15 Franker Visit Florida Luxury Insider Facebook Live Music and Summer Concert Series on the beach in Naples 5/4/15 FB post with link to blog Naples Daily News Residents want return of commercial air service at Naples Airport 5/14/15 May 28,2015 Detailed Staff Reports 11 of 33 May 28, 28T1&PLES Detailed Staffifltpset0 I S LAN D 112`0t 303 LADES FLORIDA'S PARADISE COAST GROUP REPORT from April 1, 2015 -April 30, 2015 ®@ParadiseCoast @athleteparadise ®@filmingparadise ©Naples, Marco Isla... ®@ParadiseDeals O Athletes in Paradise @ParadiseMeeting '01 www.paradisecoast.com GROUPSTATS across all Twitter and Facebook accounts Incoming Messages 23,427 23,508 INTERACTIONS Sent Messages 274 /\1 BY 21 ,821 UNIQUE USERS 1 New Twitter Followers 307 v Ajle,,AA%r 1 ,357,590 IMPRESSIONS New Facebook Fans 644 wink- s across all Twitter accounts FOLLOWER DEMOGRAPHICS TWITTER STATS 54% % 46% +0 307 New Twitter Followers in this time period MALE FOLLOWERS FEMALE FOLLOWERS 0 225 © 109 82 18-20 I Link Clicks Mentions Retweets 21-24 11 25-34 35-44 45-54 55-64 65+ DAILY INTERACTIONS @MENTIONS 109 RETWEETS 82 OUTBOUND TWEET CONTENT 20 • • T 68 Plain Text 10 •s • v • •__• s • •/i\: 87 Links to Pages 0 \ eJ 59 Photo Links Apr 6 Apr 13 Apr 20 Apr 27 May 28, 2015 Detailed Staff Reports 13 of 33 FACEBOOK STATS across all Facebook pages My Facebook Pages 19.76k Total Likes,and 507 people talking about this !6461 GROWTH New Fans 644 Unliked your Page 28 /4) ., 100 50 ••0 IIII . I ' . . . . . I . . II . III . IuI . . uII 2 Apr 6 Apr 13 Apr 20 Apr 27 PAGE IMPRESSIONS Impressions 591,749 by 404,112 users 100k 50k 011 IIuII . IIuI . IuIuuIIuIIuuuIII Apr 6 Apr 13 Apr 20 Apr 27 IMPRESSIONS BY DAY OF WEEK AVG TOTAL ilo• Page Post 275.5k Sun 35.6k 142.3k • Fan 2.7k • Paid 218.9k Mon 18.9k 75.6k • User Post 21 ■ Organic 93.5k Tue ® 10.0k 40.2k Other 11 ■ Viral 278.2k Wed 8.5k 42.7k Mention 10 Thu 10.5k 52.6k Checkin 0 Fri 20.6k 82.6k Question 0 Sat 38.9k 155.7k Coupon 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 I 2.1k/6.6k United States 357.4k Naples, FL 17.6k 18-24 15.2k/23.2k Germany 4.0k Orlando, FL 10.7k 25-34 22.5k/37.4k Canada 3.7k Miami, FL 10.5k 35-44 23.7k/50.0k United Kingdom 2.4k Tampa, FL 8.9k 45-54 28.5k/65.2k Philippines 1.6k Fort Myers, FL 4.1k 55+ 32.9k/83.7k 1 132% IF 68% Male Female May 28, 2015 ✓ T�A( Detailed Staff Reports Stats across your web properties 14 of 33 TOP SOCIAL REFERRERS Web Traffic 0 #1 RT @ParadiseCoast:Looking to experience#adventure surrounded by natural beauty?Try an#Everglades Airboat ride http://t.co/ Social Traffic 0 c2ycS7lFjB ht... �� floridaguide 11,532 followers• http://www.paradisecoast.com / —\--Twitter Posts 147 #2 RT @ParadiseCoast:Try samples from over 40 local restaurants today at Taste of Collier http://t.co/6uVClvk53e#foodie #DiscoverParadise ht... Web Mentions 7 FoodieTimesl 10,651 followers• http://www.paradisecoast.com #3 RT @ParadiseCoast:Taste all the flavors of#Paradise on April 26th at the Taste of Collier Festival.http✓/t.co/6uVClvk53e http://t.co/5u... Leading Social Traffic Source WhatsUpSWFL 9,668 followers. http://www.paradisecoast.com views Naples.Marco Island.Everglades-Paradise Coast .Naples.Marco Island,Everglades-Paradise Coast Naples area among top 10 in the nation for growth_ Balance your mind lit d and body eralr.i with WeeFit Naples Paddle Board Yoga.ri^,p bit 1,, lAFOede a Naples area among top to in the nation for growth This year.Southwest Flonda's seasonal swell may not be going away—new statistics from the U.S.Census Bureau show that the Cape Coral-Fort Myers and Naples-Marco-Immokalee metro areas are among the fastest growing in the... __ c, flocs 7 Post _.'t pe.-,ple real-lea Roost Post - - May 28, 2015 04/30/2015 Detailed Staff Reports 15 of 33 Naples, Marco Island, Everglades CVB ParadiseCoast.com Guide Request Summary by Source For the month of April 2015 Source #of Requests No Response 89 Banner Ad 9 Direct Mail 2 Friend 70 IACVB 1 Magazine 10 Newspaper 2 Other 73 Radio 1 Search Engine 133 TV 2 Grand Total: 392 Phase V of Southwest Florida Page 1 of 1 May 28, 2015 04/30/2015 Detailed Staff Reports 16 of 33 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of April 2015 Toll Free Number #of Calls Minutes 800-2ESCAPE(800-237-2273) 7 26.45 PR-Editorial (800-688-3600) 26 78.97 Film Commission (800-349-5770) 0 0.00 International(239-225-1013) 9 39.60 Storm Information(800-785-8252) 0 0.00 Meeting Planner(800-830-1760) 0 0.00 Naples#1 (800-455-2604) 0 0.00 Travel Agent(888-409-1403) 0 0.00 Sports Council (800-342-3110) 0 0.00 Grand Total: 42 145.02 Phase V of Southwest Florida Page 1 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 17 of 33 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of April 2015 Purpose Calls/Request Minutes Live Information 17 49.35 Special Fulfillment 0 0.00 Guide Request 1,758 1,625.92 CVB Office Referral 4 14.08 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 2,637 275.98 Golf E-blast 0 0.00 Meeting Planner 0 0.00 vuide Request 0 0.00 Grand Total: 4,416 1,965.33 Phase V of Southwest Florida Page 2 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 18 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of April 2015 Guide #of Requests Quanti Area Map 11 111 Rack Brochure(Portuguese) 7 7 Rack Brochure(Spanish) 7 7 Visitor's Guide(English) 1742 3799 Visitor's Guide(German) 8 8 Grand Total: 1775 3932 Unigue requests for guides: 1758 Phase V of Southwest Florida Page 3 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 19 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of April 2015 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Consumer Shows 682 1,149 17.17% 0 0 0.00% Group Markets 0 10 0.15% 30 40 0.44% Leisure Markets 850 4,498 67.23% 1,747 6,704 74.16% Meeting Planners 0 6 0.09% 2 8 0.09% Meetings 83 303 4.53% 0 0 0.00% Miscellaneous 36 133 1.99% 19 54 0.60% Newspaper 1 2 0.03% 0 0 0.00% Niche Markets 106 589 8.80% 209 2,232 24.69% Spring/Summer In-State Campaign 0 0 0.00% 0 0 0.00% Travel Agents 0 0 0.00% 2 2 0.02% Grand Total: 1,758 6,690 2,009 9,040 *YTD=Fiscal Year to Date Phase V of Southwest Florida Page 4 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 20 of 33 Naples, Marco Island, Everglades CVB Request Summary by Consumer Shows For the month of April 2015 Media #of Requests YTD %YTD Post Show Follow Up Boston Globe Travel Show February 2015 1 441 38.38% New York Times Travel Show February 2015 681 708 61.62% Post Show Follow Up 682 1149 100.00% Grand Total: 682 1149 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 5 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 21 of 33 Naples, Marco Island, Everglades CVB Request Summary by Group Markets For the month of April 2015 Media #of Requests YTD %YTD Group Business-Corporate Meetings Professional Collaborate Meetings Magazine August 2014 0 10 100.00% Group Business-Corporate Meetings Professional 0 10 100.00% Grand Total: 0 10 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 6 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 22 of 33 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of April 2015 Media #of Requests YTD %YTD Consumer Directories 2010 Naples, Marco Island&the Everglades Visitors Guide 0 3 0.17% 2013 Florida Insider Guide-Quick Check 0 5 0.28% 2013 Visit Florida Magazine-Quick Check 13 91 5.10% 2013 Visit Florida Magazine-Specific Target 6 19 1.07% 2014 Visit Florida Magazine-Quick Check 40 586 32.85% 2014 Visit Florida Magazine-Specific Target 18 291 16.31% 2015 Visit Florida Magazine-Quick Check 237 496 27.80% 2015 Visit Florida Magazine-Specific Target 140 293 16.42% Consumer Directories 454 1784 39.66% Consumer E-Marketing DestinationBrochures.com 0 10 0.37% Other/Unknown 0 6 0.22% ParadiseCoast.co.uk 0 1 0.04% ParadiseCoast.com 392 2681 99.19% Miles Media Imports 389 2669 98.74% Phone 0 8 0.30% Interactive Text Chat 3 3 0.11% WEBSITE 0 1 0.04% Visit USA-UK 1 1 0.04% VisitFlorida.com 2 4 0.15% Consumer E-Marketing 395 2703 60.09% Consumer Magazines AAA Florida TourBook 2009 Edition 0 3 30.00% Other/Unknown 1 7 70.00% Consumer Magazines 1 10 0.22% Consumer Newspaper Other/Unknown 0 1 100.00% Consumer Newspaper o 1 0.02% Grand Total: 850 4498 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 7 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 23 of 33 Naples, Marco Island, Everglades CVB Request Summary by Meeting Planners For the month of April 2015 Media #of Requests YTD %YTD ParadiseCoast.com/Meetings 0 6 100.00% Grand Total: 0 6 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 8 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 24 of 33 Naples, Marco Island, Everglades CVB Request Summary by Meetings For the month of April 2015 Media #of Requests YTD %YTD Group Markets-Bridal/Sports Bridal Guide March/April 2015 66 283 93.40% Bridal Guide May/June 2015 17 20 6.60% Group Markets-Bridal/Sports 83 303 100.00% Grand Total: 83 303 *YTD=Fiscal Year to Date Phase V of Southwest Florida Page 9 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 25 of 33 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of April 2015 Media #of Requests YTD %YTD CVB Bulk Mail Request 1 46 36.22% CVB Office 20 23 18.11% Friend/Relative 5 25 19.69% Other/Unknown 7 33 25.98% Travel Agent TCTIA FAM October 2011 3 6 100.00% Travel Agent 3 6 4.51% Grand Total: 36 133 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 10 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 26 of 33 Naples, Marco Island, Everglades CVB Request Summary by Newspaper For the month of April 2015 Media #of Requests YTD %YTD Newsday Travel Section February 2, 2015 1 2 100.00% 1 2 100.00% Grand Total: 1 2 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 11 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 27 of 33 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of April 2015 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide January/February 2014 0 4 20.00% Bridal Guide March/April 2014 0 15 75.00% Bridal Guide November/December 2013 0 1 5.00% Niche Markets(Bridal/Honeymoon) 0 20 3.40% Niche Markets(ECO) Audubon(Added Value) May/June 2014 0 10 1.79% Audubon (Added Value) September/October 2014 0 249 44.62% Audubon July/August 2014 0 41 7.35% Audubon March/April 2015 105 258 46.24% Niche Markets(ECO) 105 558 94.74% Niche Markets(Golf) Play Florida Golf 2015 0 8 100.00% Niche Markets(Golf) 0 8 1.36% Niche Markets(Senior) AAA Going Places South May/June 2011 1 3 100.00% Niche Markets(Senior) 1 3 0.51% Grand Total: 106 589 `YTD = Fiscal Year to Date Phase V of Southwest Florida Page 12 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 28 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of April 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD New York 560 879 14.40% 62 431 4.25% Florida 132 712 11.66% 1,183 4,855 47.87% Massachusetts 31 505 8.27% 27 172 1.70% New Jersey 170 331 5.42% 35 238 2.35% Pennsylvania 73 310 5.08% 53 355 3.50% Ohio 64 303 4.96% 53 362 3.57% Illinois 63 298 4.88% 60 364 3.59% Michigan 41 237 3.88% 31 269 2.65% Wisconsin 25 203 3.33% 30 232 2.29% Texas 45 177 2.90% 26 168 1.66% Indiana 38 169 2.77% 15 195 1.92% Minnesota 25 138 2.26% 15 207 2.04% North Carolina 32 135 2.21% 23 160 1.58% California 28 134 2.20% 34 188 1.85% Virginia 27 128 2.10% 25 130 1.28% Georgia 35 115 1.88% 25 173 1.71% Connecticut 42 111 1.82% 13 96 0.95% Maryland 21 109 1.79% 21 144 1.42% Missouri 24 107 1.75% 16 148 1.46% Tennessee 14 94 1.54% 14 108 1.06% Iowa 6 79 1.29% 15 94 0.93% Colorado 15 71 1.16% 14 70 0.69% Kentucky 19 65 1.06% 19 84 0.83% South Carolina 10 64 1.05% 3 83 0.82% New Hampshire 4 63 1.03% 6 39 0.38% Alabama 11 49 0.80% 11 96 0.95% Washington 12 44 0.72% 11 61 0.60% Kansas 7 37 0.61% 6 57 0.56% Maine 9 37 0.61% 6 34 0.34% Oregon 5 35 0.57% 6 27 0.27% Phase V of Southwest Florida Page 13 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 29 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of April 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Arkansas 6 34 0.56% 7 40 0.39% Oklahoma 10 33 0.54% 6 44 0.43% Louisiana 5 32 0.52% 6 54 0.53% Delaware 6 27 0.44% 2 23 0.23% West Virginia 5 26 0.43% 3 29 0.29% Mississippi 6 25 0.41% 3 41 0.40% Nebraska 3 23 0.38% 4 37 0.36% Rhode Island 5 23 0.38% 4 43 0.42% Arizona 8 20 0.33% 9 52 0.51% Nevada 4 16 0.26% 1 13 0.13% Montana 5 14 0.23% 0 5 0.05% New Mexico 1 13 0.21% 2 18 0.18% North Dakota 1 13 0.21% 1 17 0.17% Puerto Rico 4 12 0.20% 0 14 0.14% South Dakota 2 11 0.18% 0 14 0.14% Alaska 1 9 0.15% 3 6 0.06% Vermont 2 9 0.15% 1 9 0.09% Utah 1 7 0.11% 2 10 0.10% Idaho 1 6 0.10% 1 8 0.08% Hawaii 1 5 0.08% 5 8 0.08% District of Columbia 1 3 0.05% 2 9 0.09% Wyoming 1 3 0.05% 1 5 0.05% Virgin Island 0 1 0.02% 0 0 0.00% Armed Forces 0 0 0.00% 1 2 0.02% Grand Total: 1,667 6,104 1,922 10,141 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 14 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 30 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of April 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 1,667 6,104 91.24% 1,922 10,141 94.18% Canada 25 195 2.91% 23 295 2.74% United Kingdom 22 108 1.61% 16 106 0.98% No Address Given 7 92 1.38% 2 16 0.15% Germany 4 57 0.85% 12 42 0.39% Brazil 6 18 0.27% 3 20 0.19% Netherlands 3 14 0.21% 4 9 0.08% France 4 12 0.18% 2 15 0.14% Belgium 3 11 0.16% 3 13 0.12% Argentina 1 9 0.13% 1 4 0.04% Italy 1 7 0.10% 1 5 0.05% Serbia And Montenegro 2 5 0.07% 0 0 0.00% Spain 0 5 0.07% 2 6 0.06% Sweden 0 5 0.07% 1 13 0.12% Austria 0 4 0.06% 0 0 0.00% Australia 1 3 0.04% 0 3 0.03% India 2 3 0.04% 1 4 0.04% Morocco 1 3 0.04% 3 3 0.03% Switzerland 0 3 0.04% 2 5 0.05% Ukraine 2 3 0.04% 0 1 0.01% Czech Republic 0 2 0.03% 1 1 0.01% Denmark 1 2 0.03% 2 9 0.08% Ireland 1 2 0.03% 0 4 0.04% Japan 1 2 0.03% 0 1 0.01% Norway 0 2 0.03% 1 4 0.04% South Africa 1 2 0.03% 0 1 0.01% Afghanistan 0 1 0.01% 0 0 0.00% American Samoa 0 1 0.01% 0 0 0.00% Belize 0 1 0.01% 0 0 0.00% Chile 1 1 0.01% 0 0 0.00% Dermuda 0 1 0.01% 0 0 0.00% Phase V of Southwest Florida Page 15 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 31 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of April 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Finland 0 1 0.01% 0 0 0.00% French Guiana 1 1 0.01% 0 0 0.00% Greece 0 1 0.01% 0 0 0.00% Israel 0 1 0.01% 0 0 0.00% Luxembourg 0 1 0.01% 0 1 0.01% Malaysia 0 1 0.01% 0 1 0.01% Martinique 0 1 0.01% 0 1 0.01% Other 0 1 0.01% 0 0 0.00% Poland 0 1 0.01% 0 3 0.03% Portugal 0 1 0.01% 0 1 0.01% Turkey 0 1 0.01% 1 3 0.03% Zambia 1 1 0.01% 0 0 0.00% Algeria 0 0 0.00% 1 4 0.04% Cayman Islands 0 0 0.00% 0 1 0.01% Estonia 0 0 0.00% 0 1 0.01% French Polynesia 0 0 0.00% 0 1 0.01% Hungary 0 0 0.00% 0 1 0.01% Indonesia 0 0 0.00% 0 3 0.03% Iran 0 0 0.00% 0 1 0.01% Lithuania 0 0 0.00% 1 1 0.01% Mexico 0 0 0.00% 0 2 0.02% New Zealand 0 0 0.00% 0 2 0.02% Pakistan 0 0 0.00% 1 6 0.06% Philippines 0 0 0.00% 0 1 0.01% Russia 0 0 0.00% 0 3 0.03% Russian Federation 0 0 0.00% 1 1 0.01% Saudi Arabia 0 0 0.00% 1 1 0.01% Slovenia 0 0 0.00% 0 1 0.01% Sri Lanka 0 0 0.00% 0 1 0.01% Taiwan 0 0 0.00% 0 3 0.03% Thailand 0 0 0.00% 0 1 0.01% Phase V of Southwest Florida Page 16 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 32 of 33 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of April 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Uruguay 0 0 0.00% 1 2 0.02% Grand Total: 1,758 6,690 2,009 10,768 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 17 of 18 May 28, 2015 04/30/2015 Detailed Staff Reports 33 of 33 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of April 2015 Media Month YTD %YTD Meeting Planners IMEX America October 2014 0 152 97% Meeting Planner Kit Fulfillment 0 1 1% Other/Unknown 0 2 1% Meeting Planners 0 155 99% Travel Agents Other/Unknown 0 1 1% Travel Agents 0 1 1% Grand Total: 0 156 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 18 of 18