Backup Documents 04/14/2015 Item #16D3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR11 60 .,0„)
COUN Y ATTORNEY PJ NK4ROUT lG SLIP::-
Routed by Procurement Services to the
Office Initials Date
Following Addressee(s) (In routing order)
1. Risk Management Risk 349 (
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2. County Attorney Office County Attorney Office
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3. BCC Office Board of County
CommissionersA-7Z-`\c j
4. Minutes and Records Clerk of Court's Office
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Return to Procurement Services Procurement Services
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Division Contact: Diana De Leon
PRIMARY CONTACT INFORMATION
Name of Primary Diana De Leon for Adam Northrup Phone Number 252-8375
Procurement Staff May 18,2015
Contact and Date
Agenda Date Item was April 14,2015✓ Agenda Item Number 16.D.31/
Approved by the BCC
Type of Document Contract Number of Original 2
Attached Documents Attached
PO number or account N/A Solicitation/Contract 15-6378 Shadow
number if document is Number/Company Transit
to be recorded Name
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready fo the
Chairman's signature.
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MEMORANDUM
Date: May 21, 2015
To: Diana De Leon, Contracts Technician
Purchasing & General Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Contract #15-6378 - "Naples Depot Museum 1947 Budd Tavern
Train Car Restoration"
Contractor: Shadow Transit, Inc.
Attached is an original copy of the contract referenced above, (Item #16D3)
approved by the Board of County Commissioners on Tuesday, April 14, 2015.
An original contract has been held by the Minutes and Records Department as part of
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1603
AGREEMENT 15-6378
for
Naples Depot Museum 1947 Budd Tavern Train Car Restoration
THIS AGREEMENT is made and entered into this /14 44` day of . j4-p,j ( , 2015, by and between
the Board of County Commissioners for Collier County, Florida, a political subdivision of the State of
Florida (hereinafter referred to as the "County" or "Owner") and Shadow Transit Service, Inc., a
corporation authorized to do business in the State of Florida, whose business address is 9111 NW
19th Street, Pembroke Pines, Florida 33024 (hereinafter referred to as the "Contractor").
WITNESSETH:
1. COMMENCEMENT. The Agreement shall be for a one (1) year period, commencing upon the
issuance of a Notice to Proceed, and terminating after one (1) year, or until such time as all
outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have
been completed or terminated. The Contractor shall commence the Work upon the issuance of
a Notice to Proceed.
The County Manager, or his designee, may, at his discretion, extend the Agreement under all
of the terms and conditions contained in this Agreement for up to one hundred eighty (180)
days. The County Manager, or his designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of
the Agreement term then in effect.
2. STATEMENT OF WORK. The Contractor shall provide Restoration Services for the Naples
Depot Museum 1947 Budd Tavern Train Car in accordance with the terms and conditions of
RFP #15-6378 and Exhibit A, Scope of Work, hereby attached and incorporated by reference
and made an integral part of this Agreement.
This Agreement contains the entire understanding between the parties and any modifications
to this Agreement shall be mutually agreed upon in writing by the Contractor and the County
Project Manager or Designee, in compliance with the County Purchasing Ordinance and
Procedures in effect at the time such services are authorized.
3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of this
Agreement upon completion of the Work as accepted and approved by the County Project
Manager or Designee, pursuant to the fee schedule as set forth in Exhibit "B", attached herein
and incorporated by reference.
4. NOTICES. All notices required or made pursuant to this Agreement to be given by the County
to the Contractor shall be made in writing and shall be delivered by hand, by fax, e-mail, or by
the United States Postal Service Department, first class mail service, postage prepaid,
addressed to the following Contractor's address of record:
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Shadow Transit Service, Inc.
9111 NW 19th Street
Pembroke Pines, Florida 33024
Phone: 954-661-0165
Attn: Donald A. Whatley, President
All notices required or made pursuant to this Agreement to be given by the Contractor to the
County shall be in writing and shall be delivered by hand, by fax, e-mail, or by United States
Postal Service Department, first class mail service, postage prepaid, addressed to the following
County's address of record:
Collier County Government Complex
Procurement Services Department
3327 East Tamiami Trail
Naples, Florida 34112
Attention: Joanne Markiewicz
Director, Procurement Services
Phone: 239-252-8407
Fax: 239-252-6480
The Contractor and the County may change the above mailing address at any time upon giving
the other party written notification. All notices under this Service Agreement must be in writing.
5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an agent of
the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, Florida Statutes, all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all
such permits issued by the County shall be processed internally by the County. Contractor is not
responsible for paying for permits issued by Collier County, but is responsible for acquiring all
permits. Owner may require the Contractor to deliver internal budget transfer documents to
applicable Collier county agencies when the Contractor is acquiring permits.
All permits, fees and licenses necessary for the prosecution of the Work which are not issued by
Collier County shall be acquired and paid for by the Contractor. Owner will not be obligated to pay
for any permits obtained by Subcontractors. Contractor shall pay all sales, consumer, use and
other similar taxes associated with the Work or portions thereof, which are applicable during the
performance of the Work.
7. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any
manner whatsoever, county facilities for any improper, immoral or offensive purpose, or for any
purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation,
or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the
event of such violation by the Contractor or if the County or its authorized representative shall
deem any conduct on the part of the Contractor to be objectionable or improper, the County shall
have the right to suspend the Contract of the Contractor. Should the Contractor fail to correct any
such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours
after receiving notice of such violation, conduct, or practice, such suspension to continue until the
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violation is cured. The Contractor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the County.
8. TERMINATION. Should the Contractor be found to have failed to perform the services in a
manner satisfactory to the County and requirements of this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for convenience with
a thirty (30) day written notice. The County shall be sole judge of non-performance.
9. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race,
sex, color, creed or national origin.
10. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Single
Limit Per Occurrence, $2,000,000 aggregate, for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent contractors; Products and
Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability.
This shall include Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-
Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in
compliance with the applicable state and federal laws. The coverage must include Employers'
Liability with a minimum limit of$500,000 for each accident.
Special Requirements: Collier County Board of County Commissioners shall be listed as the
Certificate Holder and included as an Additional Insured on the Comprehensive General
Liability.
Current, valid insurance policies meeting the requirement herein identified shall be maintained
by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the
County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification
to the County in the event of cancellation or modification of any stipulated insurance
coverage.
Contractor shall insure that all subcontractors comply with the same insurance requirements
that he is required to meet. The same Contractor shall provide County with certificates of
insurance meeting the required insurance provisions.
11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall
indemnify and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees
and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to
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an indemnified party or person described in this paragraph. This section does not pertain to
any incident arising from the sole negligence of Collier County.
11.1 The duty to defend under this Article 11 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon presentation
of a claim by any party and written notice of such claim being provided to Contractor.
Contractor's obligation to indemnify and defend under this Article 11 will survive the expiration
or earlier termination of this Agreement until it is determined by final judgment that an action
against the County or an indemnified party for the matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
12. PAYMENTS WITHHELD. Owner may decline to approve any invoice, or portions thereof,
because of defective or incomplete work, subsequently discovered evidence or subsequent
inspections. The Owner may nullify the whole or any part of any approval for payment
previously issued and Owner may withhold any payments otherwise due Contractor under this
Agreement or any other agreement between Owner and Contractor, to such extent as may be
necessary in the Owner's opinion to protect it from loss because of: (a) defective Work not
remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such
claims; (c) failure of Contractor to make payment properly to subcontractors or for labor,
materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid
balance of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g)
any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, Owner may, after three (3)
days written notice, rectify the same at Contractor's expense.
13. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by Owner in advance.
14. CHANGES IN THE WORK. Owner shall have the right at any time during the progress of the
Work to increase or decrease the Work. Promptly after being notified of a change, Contractor
shall submit an itemized estimate of any cost or time increases or savings it foresees as a
result of the change. Except in an emergency endangering life or property, or as expressly
set forth herein, no addition or changes to the Work shall be made except upon modification
of the Purchase Order by Owner, and Owner shall not be liable to the Contractor for any
increased compensation without such modification. No officer, employee or agent of Owner is
authorized to direct any extra or changed work orally. Any modifications to this Contract shall
be in compliance with the County Purchasing Ordinance and Procedures in effect at the time
such modifications are authorized.
15. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
contract in accordance with the Purchasing Ordinance and Purchasing Procedures.
16. COMPLIANCE WITH LAWS. The Contractor agrees to comply, at its own expense, with all
federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements
applicable to the Project, including but not limited to those dealing with taxation, workers'
compensation, equal employment and safety (including, but not limited to, the Trench Safety
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Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119,
including specifically those contractual requirements in F.S. § 119.0701(2 (a) — (d) and (3) as
follows:
(2) In addition to other contract requirements provided by law, each public agency contract
for services must include a provision that requires the contractor to comply with public records
laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
public agency all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. All records stored electronically must be
provided to the public agency in a format that is compatible with the information technology
systems of the public agency.
(3) If a contractor does not comply with a public records request, the public agency shall
enforce the contract provisions in accordance with the contract.
If Contractor observes that the Contract Documents are at variance therewith, it shall promptly
notify Owner in writing. The County, or any duly authorized agents or representatives of
County, shall have the right to audit, inspect and copy all such records and documentation as
often as they deem necessary during the period of this Agreement and during the document
retention period noted above; provided, however, such activity shall be conducted only during
normal business hours.
17. CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish
and waste materials arising out of the Work. At the completion of the Work, Contractor shall
remove all debris, rubbish and waste materials from and about the Project site, as well as all
tools, appliances, construction equipment and machinery and surplus materials, and shall
leave the Project site clean and ready for occupancy by Owner.
18. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the
prior consent in writing of Owner. If Contractor does, with approval, assign this Agreement or
any part thereof, it shall require that its assignee be bound to it and to assume toward
Contractor all of the obligations and responsibilities that Contractor has assumed toward
Owner.
19. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any
of the Contract Documents, the terms of the Request for Proposal (RFP), the Contractor's
Proposal, and/or the County's Board approved Executive Summary, the Contract Documents
shall take precedence.
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20. WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment
covered by this Agreement will conform to the requirements as specified, and will be of
satisfactory material and quality production, free from defects, and sufficient for the purpose
intended. Goods shall be delivered free from any security interest or other lien, encumbrance
or claim of any third party. Any services provided under this Agreement shall be provided in
accordance with generally accepted professional standards for the particular service. These
warranties shall survive inspection, acceptance, passage of title and payment by the County.
Contractor further warrants to Owner that all materials and equipment furnished under the
Contract Documents shall be applied, installed, connected, erected, used, cleaned and
conditioned in accordance with the instructions of the applicable manufacturers, fabricators,
suppliers or processors except as otherwise provided for in the Contract Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after receipt of
written notice from Owner. Contractor shall also be responsible for and pay for replacement
or repair of adjacent materials or Work which may be damaged as a result of such
replacement or repair. These warranties are in addition to those implied warranties to which
Owner is entitled as a matter of law.
21. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The
Contractor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Contractor shall supply
competent employees who are physically capable of performing their employment duties. The
County may require the Contractor to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable and whose continued employment on Collier County
projects is not in the best interest of the County.
22. TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances,
rules or regulations of any public authority having jurisdiction over the Project requires any
portion of the Work to be specifically inspected, tested or approved, Contractor shall assume
full responsibility therefore, pay all costs in connection therewith and furnish to the Owner the
required certificates of inspection, testing or approval. All inspections, tests or approvals shall
be performed in a manner and by organizations acceptable to the Owner.
23. PROTECTION OF WORK.
a) Contractor shall fully protect the Work from loss or damage and shall bear the cost of
any such loss or damage until final payment has been made. If Contractor or anyone
for whom Contractor is legally liable is responsible for any loss or damage to the Work,
or other work or materials of Owner or Owner's separate contractors, Contractor shall
be charged with the same, and any monies necessary to replace such loss or damage
shall be deducted from any amounts due Contractor.
b) Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
c) Contractor shall not disturb any benchmark established by the Owner with respect to
the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor
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is legally liable, disturbs the Owner's benchmarks, Contractor shall immediately notify
Owner. The Owner shall re-establish the benchmarks and Contractor shall be liable for
all costs incurred by Owner associated therewith.
24. EMERGENCIES. In the event of any emergency affecting the safety or protection of persons
or the Work or property at the Project site or adjacent thereto, Contractor, without special
instruction or authorization from Owner is obligated to act to prevent threatened damage,
injury or loss. Contractor shall give the Owner written notice within forty-eight (48) hours after
the occurrence of the emergency, if Contractor believes that any significant changes in the
Work or variations from the Contract Documents have been caused thereby.
If the Owner determines that a change in the Contract Documents is required because of the
action taken in response to an emergency, a written Order shall be issued to document the
consequences of the changes or variations.
If Contractor fails to provide the forty-eight (48) hour written notice noted above, the
Contractor shall be deemed to have waived any right it otherwise may have had to seek an
adjustment to the Contract Amount or an extension to the Contract Time.
25. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the
County by the Naples Depot Museum.
26. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached or
referenced component parts, all of which are as fully a part of the Agreement as if herein set
out verbatim, including: Exhibit A — Scope of Work, Exhibit B — Price Schedule, Contractor's
Proposal, Insurance Certificate(s), RFP #15-6378 any addenda, etc, made or issued pursuant
to this Agreement.
27. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a.
Prohibition by the individual, firm, and/or any employee of the firm from contact with County
staff for a specified period of time; b. Prohibition by the individual and/or firm from doing
business with the County for a specified period of time, including but not limited to: submitting
bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual
and/or firm for cause.
28. SUBJECT TO APPROPRIATION. It is further understood and agreed, by and between the
parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
29. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance of
the Work. No markup shall be applied to sales tax.
30. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement, the
Contractor is formally acknowledging without exception or stipulation that it is fully responsible
Cl)
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for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended.
Failure by the Contractor to comply with the laws referenced herein shall constitute a breach
of this agreement and the County shall have the discretion to unilaterally terminate this
agreement immediately.
31. VENUE. Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
32. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages
and agrees to the successful proposer extending the pricing, terms and conditions of this
solicitation or resultant contract to other governmental entities at the discretion of the
successful proposer.
33. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
34. SECURITY. If required, Contractor shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI
fingerprint check, credit reports, education, residence and employment verifications and other
related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
35. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort
to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of Contractor with full decision-making authority and by County's staff person
who would make the presentation of any settlement reached during negotiations to County for
approval. Failing resolution, and prior to the commencement of depositions in any litigation
between the parties arising out of this Agreement, the parties shall attempt to resolve the
dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State
of Florida. The mediation shall be attended by representatives of Contractor with full
decision-making authority and by County's staff person who would make the presentation of
any settlement reached at mediation to County's board for approval. Should either party fail
to submit to mediation as required hereunder, the other party may obtain a court order
requiring mediation under section 44.102, Fla. Stat.
36. SAFETY. All contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable rules
and regulations. Also all Contractors and subcontractors shall be responsible for the safety of
their employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site.
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Collier County Government has authorized the Occupational Safety and Health Administration
(OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of
inspection of any Contractor's work operations. This provision is non-negotiable by any
department and/or Contractor. All applicable OSHA inspection criteria apply as well as all
Contractor rights, with one exception. Contractors do not have the right to refuse to allow
OSHA onto a project that is being performed on Collier County Property. Collier County, as
the owner of the property where the project is taking place shall be the only entity allowed to
refuse access to the project. However, this decision shall only be made by Collier County's
Risk Management Department Safety Manager and/or Safety Engineer.
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwig. E. Brock, C rk of Courts lam.
B • _ 4
Tim Nance, Chairman
Dated: ;la 11
Attest as10 S(,haatl
, an s
signatua only.
Shadow Transit Service, Inc.
Contracto
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First Witness 411. Signature
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Type/Print Witness Name Typed Signat e
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Second Witness Title
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Type/Print Witness Name
proved as to Form and Legality:
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County Attory
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Exhibit A
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Scope of Work
The Contractor shall restore the 1947 Budd Tavern observation car that was part of a six-car series of
tavern-lounge cars built for the Seaboard Air Line Railway to its original 1947 condition by
incorporating original production looks with contemporary, modern technology without compromising
the historical accuracy of the car.
The Contractor shall perform Work for this Project, including but not limited to the following:
1. Remove and replace all windows and gaskets.
2. Chase all roof leaks and repair as needed.
3. Replace NC units and upgrade system.
4. Replace rotten plywood floors in car.
5. Replace all water damaged window sills.
6. Repair/Replace all damaged window shades.
7. Strip contact paper and carpet from walls.
8. Remove ceiling egg grates in Observation end of car.
9. Remove wall panels in Observation end.
10.Replace all degraded wall panels and replace all insulation where accessible.
11.Repaint interior of car circa 1947 including ceiling.
12.Replace floor covering with 100% nylon carpeting in Observation Lounge and Linoleum in the
Tavern end.
13.Replace light lenses in Tavern end with original and repair/service light fixtures.
14.Service/repair electrical/lighting system.
15.Re-upholster Tavern seating consistent with the 1947 original seating.
16.Replace Tavern section table tops.
17.Acid wash car exterior.
18.Replace car end diaphragm bellows.
19.Purchase and install 12 ea. Lounge chairs.
20.Purchase and install window side curtains for Observation and Tavern sections.
21.Build and install historically accurate desk in Observation Lounge against bulkhead.
22.Have mirrors behind bar etched with proper period design.
23.Service and install components for electro-mechanical refrigeration in bar area.
24.Research, replicate, and install interior artwork as found in original 1947 construction.
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Exhibit B
Price Schedule
DESCRIPTION LUMP SUM FEE
1. Remove and replace all windows and gaskets. $9,800.00
2. Chase all roof leaks and repair as needed. $2,100.00
3. Replace NC units and upgrade system. $8,400.00
4. Replace rotten plywood floors in car. $5,800.00
5. Replace all water damaged window sills. $5,800.00
6. Repair/Replace all damaged window shades. $5,500.00
7. Strip contact paper and carpet from walls. $4,300.00
8. Remove ceiling egg grates in Observation end of
car. $2,600.00
9. Remove wall panels in Observation end. $2,600.00
10.Replace all degraded wall panels and replace all
insulation where accessible. $5,200.00
11.Repaint interior of car circa 1947 including ceiling. $7,100.00
12.Replace floor covering with 100% nylon carpeting
in Observation Lounge and Linoleum in the $7,900.00
Tavern end.
13.Replace light lenses in Tavern end with original $10,600.00
and repair/service light fixtures.
14.Service/repair electrical/lighting system. $2,100.00
15.Re-upholster Tavern seating consistent with the
seating. $7 500.00
1947 original
16.Replace Tavern section table tops. $3,600.00
17.Acid wash car exterior. $700.00
18.Replace car end diaphragm bellows. $1,450.00
19.Purchase and install 12 ea. Lounge chairs. $9,200.00
20.Purchase and install window side curtains for $2,300.00
Observation and Tavern sections.
21.Build and install historically accurate desk in $3,350.00
Observation Lounge against bulkhead.
22.Have mirrors behind bar etched with proper period $700.00
design.
23.Service and install components for electro- $1,850.00
mechanical refrigeration in bar area.
24. Research, replicate, and install interior artwork as $12,000.00
found in original 1947 construction.
Lump Sum Total $122,450.00
Page -12-
16fl3I
ACLI CERTIFICATE OF LIABILITY INSURANCE DATE(dMJDD Y Y)
01/15/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: lithe certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Debbie Diehl
FINNEY INSURANCE CORPORATION aac°Marw.Ertl: (954)966-5533 ac.NoY.(954)989-8208
5601 Sheridan Street ADDRESS: debbledl f+nneylnsurancecorP.corn
Hollywood,FL 33021 iNSURER(s)AFFORDING COVERAGE MAIC a
INSURERA: Maxum Indemnity Company
INSURED INSURER B:
Shadow Transit Service Inc INSURER C:
9111 NW 19th St INSURER D:
Pembroke Pines,FL 33024 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 00000000-0 REVISION NUMBER: 1
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
11144 ADM SUER POLICY EFF POLICY EXP LIMITSTYPE.OF INSURANCE MED wvD POLICY NUMBER IMMODIYYYYI IMMIDOIYYYYI
A X COMMERCIAL'SENERALLIABS.ITY Y Y BDG0085809-01 0111412015 01/14/2016 EACCHAGC
CCU REREN $ 1,000,000
CLAIMS-MAS X OCCUR PREMISES(Ea occurrence) $ 100,000
i MED EXP(Any one person) S 1,000
PERSONAL a ADV INJURY $ 1,000,000
1 GEH'L AGGREGATE LIMIT APPUESPER: GENERAL AGGREGATE $ 2,000,000
�( POLICY I I a cT I I Lac PRODUCTS-coiaPtoa AGE $ 2,000,000
Deductible $ 500
OTHER: COMBINED SINGLE LIMIT $-.
AUTOMOBB�LIA61L1TY (Ea esculent)
I BODILY INJURY(Per person) $
ANY AUTO
ALL OWNED — SCHEDULED BODILY INJURY(Per accident) $
AUTOS —
NO -OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per aandent)
$
UMBRELLA UAB..' OCCUR : EACH OCCURRENCE. $
EXCESS USE _ CLAIMS-MADE AGGREGATE S
DEQ ' RETENTION$ $
WORKERS COMPENSATION, I PERTt, TE I ER
OTH-
R
AND EMPLOYERS'LIABILITY Y:/:N E:L EACH ACCIDENT $
ANY PROPRIETORIPARTNEXECUTIVE f f N.I A t.
OFFICERAIEMBER EXCLUOED? t E.L DISEASE-EA EMPLOYEE $
(MandatoryIf yyIn NH)
DESCdescribe RIPTION DOFF OPERATIONS below EL.DISEASE-POUCY LIMIT $
1
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD let,Additional Remarks Schedrla.may be attached if more space is required).
For Solicitation#15-6378
Collier County is listed as Additional insured&Certificate Holder
For any and all work performed on behalf of Collier County
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Collier County ACCORDANCE WITH THE POUCY PROVISIONS.
3299 Tamiarni Trail East
Naples,FL 34112 AUTHOR.- ,REP-ESENTAr. ‘4,
i\
/
If� ► (DSD)
I0 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD
Printed by DSD on January 15,2015 at 11:26AM
Report Viewer Page 1 of 1
6f.)
3.2IJ 4 1!) UP% je-
JEFF AT'NIATER..
CHIEF FINANCIAL OFFICER STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES
DIVISION OF WORKERS'COMPENSATION
*CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS'COMPENSATION LAW
CONSTRUCTION INDUSTRY EXEMPTION
This certifies that the individual fisted below has elected to be exempt from Florida Workers'Compensation law.
EFFECTIVE DATE: 4/8,2015 EXPIRATION DATE: 4/7/2017
PERSON: WHATLEY DONALD A
FEIN: 650835290
BUSINESS NAME AND ADDRESS:
SHADOW TRANSIT SERVICE INC
9111 NW 19TH STREET
PEMBROKE PINES FL 33024
SCOPES OF BUSINESS OR TRADE:
DOOR AND WINDOW FURNITURE OR FIXTURES ELECTRICAL WIRING CARPENTRY
INSTALLATION INSTALLA WITHIN BUIL INSTALLATION OF CA
Percom: CtwSen 440.651'411 FE se eKace at a ealtwtttae whoerocs et,snPsos 5p,F Sne coam*by 5 a c1et4:ce'e a4 sled**tinder th*radion
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tee pertar 000544*She-nefae arwe4s:ele no boyar meat i05 re4us.muets of 1Sa sectroa for meoena+ols 50*0*eh.tee 44P4rtnaM seat revoke 5
DFS:F 2.OWC-252 CERTIFICATE OF ELECTION TO SE EXEMPT REVISED OS.13 QUESTIONS?(850)413.0609
•
https://apps&.fldfs.comlcrreportviewer/reportView er.aspx?data=kdvpginc9D7Q3 gH6T'ER6e... 4/8/2015
16fl3
Gorier County
Administrative Services Department
Risk Management Division
MEMORANDUM
Tuesday,April 21, 2015
To:Adam Northrup—Procurement Strategist, Purchasing
From: Linda Best—Manager, Risk Finance
RE: Contract 15-6378, "Naples Depot Museum 1947 Budd Tavern Train Car Restoration"
Adam,
The original RFP for the above reference project required the awarded Contractor to provide
$1,000,000 of Business Auto Liability coverage. The proposers, Shadow Transit Service, Inc.
included an exception to this coverage in the RFP because the business does not own
automobiles, and therefore could not secure the commercial auto insurance. The owner,
Donald A. Whatley, would be transporting his restoration team to the Naples Depot to restore
the Budd Tavern Train Car on site in his personal vehicle.
Due to the low level of automobile risk associated with this agreement, Risk Management is
agreeable to waive the $1,000,000 automobile coverage requirement and requires a copy of
Mr. Whatley's current personal vehicle coverage and copy of his driver's license.
Please include this memo when submitting the agreement to Risk for review of insurance
coverage's as well as copies of Mr. Whatley's current personal vehicle coverage and copy of his
driver's license.
Infinity Auto Insura e113ny
3700 Colonnade arkway, Suite 600
Birmingham,AL 35243
Customer Service: (800)782-1020 Claims Service:(800)334-1661
PERSONAL AUTO DECLARATION
POLICY NUMBER: 109-23380-7780-001
POLICY PERIOD: 12/30/2014 TO 06/30/2015
Whatley, Donald This policy,incepts on the date and time that the application for
Y, insurance is executed and shall expire at 12:01 a.m. standard
9111 NW 19TH ST time on the last day of the policy period.
PEMBROKE PNES FL 33024-3208 Coverages only apply where a premium is shown. Coverages
are defined in the policy and are subject to the terms and
conditions contained in the policy, including amendments and
endorsements. No changes will be effective prior to the time
changes are requested.
# Yr Make - Model Serial Number Comp/Coll # Driver Name Status Filing
1 99 CHEV BLAZER 1 GNCSI3WXX2140060 500/500 1 Donald Whatley Active No
11/44 2 01 CHEV 1500 2GCEC19T411308391 500/500 2 Eileen Whatley Active No
3 98 FORD TAURUS 1 FAFP52U9WA245939 N/A/N/A
L
COVERAGES - LIMITS OF LIABILITY # PREMIUMS FOR VEHICLES
THE COVERAGE IS APPLICABLE ONLY IF A PREMIUM IS INDICATED VEH 1 VEH 2 t VEH 3
Bodily Injury Liability $10,000 each person $20,000 each accident 149 164 129
Property Damage Liability $25,000 each accident 81 78 72
Personal Injury Protection(Basic) Refer to Schedule 125 96 101
Comprehensive' 15 30
Collision 48 63
Uninsured Motorist-BI $10,000 each person $20,000 each accident 106 73 71
Towing&Labor $75 per disablement $450 max 10 10
Rental $40 per day $1200 per occurrence 28 28
PREMIUM BY VEHICLE: 562 542 373
TOTAL VEHICLE PREMIUM $'iarM1'
SEE REVERSE FOR ADDITIONAL INFORMATION POLICY FEES
FIGA RECOUPMENT FEE 0.00
HURRICANE CATASTROPHE FUND FEE $ISM
ENDORSEMENTS MADE A PART OF THIS POLICY: TOTAL POLICY PREMIUM $IMMO
10950UME03;10950AE801;CMNNPT01;10950AE101;
10950AE501;10950PVA02
`Additional Payments: $20 per day up to$600 per theft for the cost of transportation
4411 if°041 4)1A---
By Duly Authonze Representative)
INSURED COPY AMEND DATE: 12/30/14
10950DEC04 ENDORSEMENT: 9-1
Additional Information: 1 6 0 3
Agency information: Please mail all inquiries to:
FINNEY INS CORPORATION 5503510 (954)966-5533 Infinity Value Added
5601 SHERIDAN ST
HOLLYWOOD,FL 330213239 PO Box 830807
Birmingham,AL 35283-0807
Please fax all inquiries to:
800-782-2218
ANY LOSS UNDER PART E IS PAYABLE TO NAMED INSURED AND LOSS PAYEE:
LOSS PAYEE ADDITIONAL INTEREST
Veh# Addlint# Name Veh# Addlint# Name
FOR COMPANY USE ONLY
Version Factors PAY PLAN: 6-PayEFT16
Multiple Driver Factor-2 Drivers RATE REVISION: 1.00
Advance Quote
PREY.POLICY:
RATING CRITERIA:
Driver Factors VEH DRV DRV DRV DRV VEH VEH
# # CLS AGE PTS TERR SYMB
Market Factor 1 2 MF 62 0 7014 14
Multi-Car 2 1 MM 63 0 7014 1
3 0 7014 10
Vehicle Factors
Air Bag
Anti-Lock Brakes
Anti-Theft Device Passive
10950DEC04