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BCC Minutes 08/06/1990 W Naples, Florida, August 6, 1990 LET IT BE REMEMBERED, that the Board of County Commissioners in (i and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 9:00 A.M. in BUDGET WORKSHOP SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: VICE-CHAIRMAN: Max A. Hasse, Jr. Michael J. Volpe Richard S. Shanahan Burr L. Saunders Anne Goodnlght -~;' ~' ALSO PRESENT: Harriet Beech, Annette Guevtn and Ellte Hoffman, Deputy Clerks; Neil Dorrtll, County Manager; Ken Cuyler, County Attorney; Mike McNees, Budget Director; George Archibald, Transportation Services Administrator; Frank Brutt, Community Development Services Administrator; James Reardon, Emergency Services Administrator; Michael Arnold, Utilities Administrator, Bob Blanchard, Growth Planning Director; Ron Cook, Utilities Finance Director; Samuel Rivera, Utilities/Data Processing Director; Fred Bloetscher, Assistant Utilities Administrator; Pat Hanifln, Data Processing/MIS Director; Tim Glemons, Utilities Wastewater Director; Jeff Perry, Chief Transportation Planner; Patrlcia Sikowskt, Planner; Mary Jo Thurston, Utilities Finance Director; Ellen Schmtdt, Budget Analyst; Dr. Jane Polkowski, Public Health Unit Director; Dr. Allison Nist, Senior Clinic Physician, Public Health Unit and Roger Evans, Business .Manager, Public Health Unit. Page 1 August 6, ~990 Legal notice having been published in the Naples Daily News on · July 5, 1990, as evidenced by Affidavit of Publication filed with the Clerk, public hearing was opened to review the 1990-91 Tentative .: Budget re the Utilities Division Budget and Wrap-up of previously '~ discussed items. Budget Director McNees advised that the items to be reviewed are !~ the Utilities Division Budget, the "red flag" items, and the Sheriff's Budget. He stated that the Health Department has requested that items that have been identified as potential cuts, be included in the discussion of the "red f/ag" items. Budget Analyst Schmidt noted that previously the Utilities Budget was in Fund 408, but it has been divided into three funds this year: l~lnds 408, 409 and 410. Ms. Schmidt called attention to Page l, Utilities Administration, and stated that there is a 14% increase which is mainly due to $58,000 for funding the pay-for-performance program; $78,000 for increased County Attorney's fees; and $50,000 for microfilming past records. She indicated that there are two expanded services: $25 ?00 for ,i~..tncreased postage related to additional customers; and $53 000 for a small meter change out crew. Ms. Schmtdt pointed out that Page 2 reflects the Utilities Data Processing Budget with a decrease of -20% due to a reduction in Capi- tal Outlay for items which were purchased in the current fiscal year that will not be purchased next year. Ms. Schmidt stated that Page 3 relates to Utilities Wastewater Operations with a 25% increase in revenues which more than offsets the 21% increase in operating. She indicated that the operating increase is due to the South County Wastewater Treatment Plan which will be coming on line and seven additional plant operators are required to .~.;.run the plant, noting that there will be no added co~:s this fiscal year since the Lely, Glades and Foxftre Wastewater Plants will be shut Page 2 August 6, 1990 down and their remaining operating budgets should cover the costs. She explained that the annualized costs in FY 91 for operating the South County Plant is approximately $160,000 for the additional people and $100,000 for the additional operating costs. She reported that the North County collection unit will be divided into two collection units, and the additional cost will be $50,000. Ms. Schmtdt expressed that Page 4 lists the expanded requests: $230,000 associated with new customers; $50,000 for sludge disposal; and Personal Services requests. Ms. Schmidt stated that Page 5 relates to Utilities Water Operations with a 9~ increase in revenues which offsets the increase In appropriations. She indicated that the majority of the increases tn the current service budget are due to $81,000 to fund the pay-for- performance program; $77,000 in tipping fees for the Solid Waste Department; and $37,000 in increased fleet maintenance costs. Ms. Schmtdt advised that Page 6 reflects the expanded services: $172,900 associated with electricity and chemicals for new customers; $25,000 for a trencher/backhoe; and System Flushing Program and :¥:'Backflow/Cross Connection Program for the Water Distribution System tn the a~ou~t of $260 600 Ms. $chmtdt stated that Page 7 shows a 17~ decrease in appropriations. She Indicated that an Engineering Technician II posi- tion was transferred to the Community Development Department, and two Graphics Technician I positions was reclassified to one Senior Engineering Technician position. She noted that the two expanded requests are $1,800 for the addition of one All-In-One account, and $9,200 for CADD equipment which w111 allow speedier production of uti- ltttes maps and graphics. Ms. Schmldt called attention to Page 8, Fund Summary for Fund 408. Budget Analyst Schmldt explained that Page 9 reflects Fund 409 Uti//ties Capita/ and Fund 410 which is Utilities Dekt Service. She reported that the Capital Projects are listed on the bottom of Page 9, and the top of Page 10 Page 3 August 6, 1990 Ms. Schmidt remarked that Page 11 relates to Sewer Area "B", Fund 422, noting that this MSTD is no longer active and Staff is looking for ways to satisfactorily refund the excess funds. Ms. Schmtdt noted that Page 12 ts the Marco Water/Sewer District Fund 431 which reflects a decrease in appropriations of -16.1~ that is due to the elimination of an Interdepartmental payment back to Utilities Fund 408. reductions of Staff within the Utilities Division. He advised that the budget has been revised to reflect the reduction of four Maintenance II positions. He indicated that the intent was to have contracting services do the work that these people were doing, and save money. He related that an extensive review was conducted with regard to the cost for contracting the services that the Maintenance II workers provide which is essentially grass cutting. He stated that the approximate cost from the private sector is $100,000 - $150,000 per year. He reported that the current costs for six such positions is approximately $150,000 per year. Gommissioner Hesse suggested that possibly Staff from various departments could be traded off to perform the lawn care and main- tenance. County Manager Dorrill stated that the Sheriff has mentioned that he Is desirous of doing contract work with prison labor to do painting, mowing of the lawns, picking up trash, etc., and he will also evaluate this aspect, and then provide a recommendation to the Commission. "~'~"[[' Mr. Arnold spoke to the issue of the data processing needs of Utilities, and the proposal to purchase a main frame computer, inven- tory tasks and other work order programs He stated that this was addressed with the Productivity Committee and the Clerk's Office, noting that he will come back in the future to discuss this situation. He related that sometime in the coming fiscal year, the Utilities Data Ms. Schmidt reported that Page 13 indicates a decrease of -33% due to the elimination of payment to Utilities Administration. Utilities Administrator Arnold stated that there have been several Page 4 August 6, 1990 Processing System wtll reach Its capacity. Mr. Arnold advised that he expects that in January, 1991, he will be coming back to the Commission with a request for an adjustments in rates which is done annually. He indicated that it is proposed that there will be increases for water at 10%, and sewer at 12%. He reported that his projections for revenue are historically conser- vative. Budget Director McNees stated that the next items for discussion are the "red flag" issues. Dr. Jane Polkowskt, HRS Collier County Health Unit Director, <'" stated that she is requesting additional funding to deliver the same i!:'' level of services that are currently being delivered, but in a new facility. She advised that purpose of the new facility for the Health ~,:.~ Unit was to provide better services to the growing population. She ~/. explained that the costs for utilities and overhead in the new building will be substantially more: $78,000; cost of living increase $48,000; and $4,000 to move the triple wide trailer to Immokalee. She indicated that since the move will not occur until December, the total additional amount requested for the coming year is $116,000. She · ,. remarked that if the Health Unit is not provided the additional .~,;",. funding, the service side of the budget will need to be reduced by ~ ! that amount She called attention to the benefits which resulted from ~;/.. the Commission,s contribution to the IPOP program last year, noting ~ .... that prevention dollars save tax dollars, and improves the outcomes of pregnancy. She indicated that when the first nine months of last year !~' ' - are compared to the most recent nine months, the /ow birth rate weight has been reduced significantly, and thousands of dollars have been saved tn terms of referrals to the RPICC Center. Dr. Polkowskf advised that the waiting time for the child health i.i"' clinic ts 6-8 weeks, noting that many of these children need to immu- nized or there will be disease outbreaks. She related that there are also Increasing numbers of HIV positive Individuals who need to come Page 5 August 6, 1990 for services. Dr. Polkowski stated that she Just learned that $165,000 in funding for the IPOP program is to be cut. She explained that when this program was put into the budget in FY 66-67 it was for uncompen- sated deliveries, and the weekly high risk clinic, the ultra-sound clinic, and the consultation to Staff She indicated that in 1985 the medically uninsured population that delivered was 631, and about ?5% of those were uncompensated She reported that the number of these deliveries have been increasing tremendously: 1,100 last year. She noted that with the expansion of Medicaid, there are currently about 40% uncompensated deliveries, but because of the increase in deliveries, this number is still over 400 and these services are needed. She requested that the $116,000 for the IPOP program remain in her budget. Public Health Unit Business Manager Evans advised that the cost of living increase is not for salaries, since these are controlled by the State. He indicated that the cost of living increase as requested is related to the medical consumer price index for the cost of medical items or the cost of anything related to health care. Dr. Polkowski stated that her office and Administrative Services is currently located in a triple wide trailer, which is proposed to be moved to Inunokalee. Mr. Evans indicated that in preparation for the move of the trailer, the site has already been identified, and all the utilities are in place. ~"'~, '· Commissioner Saunders reported that he does not believe that any department has experienced a cut in funding simply because they are moving into a new building and he believes that it would be unfair for the Health Unit to be cut because they are moving to a new building. With regard to the IPOP Program, he concurred that he believes there is a public benefit by continuing the program. He stated that he believes that the $78,000, $4,000 and the $47,000 'Should be approved. Page 6 ~,~,,~ AUgUSt 6, 1990 ~. Mrs. Berrie Gulacsik, representing the League of Women Voters of ;' Collier County, stated that prevention of a condition costs less than trying to cure it at a later date. She explained that this is espe- cially true in the field of human health problems, and requested that the budget for the Health Unit not be reduced. Dr. Allison Nist, Clinic Director of the Health Unit, advised that she feels that it would be a real tragedy if there is a layoff of ?. Staff and the clinic programs are reduced because of the rising costs due to the infrastructure for health care. She reported that the Health Unit works tremendously hard, is proud of its program, and is very dedicated to delivering good health care to all of the people of Collier County who need it. She indicated that Dr. Polkowski is merely asking for maintenance of the services that are currently being delivered. ~.i, County Manager Dorrlll stated that there is $700,000 on the table '.7% for indigent health care, all of which is discretionary. He divulged that the County is not obligated to support these programs. He recalled that two years ago, the OB/GYN's could expect no more than $540 in Medicaid payments for handling these types of cases. He indi- cated that Dr. Polkowski proposed a new program for the County to sub- 'sidize these costs for local physicians. He advised that Medicaid costs have now increased four-fold, questioned why County ad valorem taxes are continuing to be used for this program if the State and Federal Governments are meeting their obligations. Dr. Polkowskl clarified that the doctors are not paid for pre- natal care, noting that they are paid for the deliveries. She indi- cated that the delivery rate is $500, and 40% of that is :~ uncompensated. She stated that high risk deliveries ~re $1 600. Oommissioner Goodntght stated that she feels that the IPOP program !;~.i ,'ts a good program, but she would like to see some figures as to what other cuts can be made. She related that she has no problem voting on the $116,000. Co~m~oner Saunders moved, seconded by Co~se~oner Ooodn~ght Page 7 August 6, 1990 .and carried I/O (Co--teetoner Volpe not present) to approve th~ $116,000 for th~ Realth Unit. ,.STAT~ ATTO]~IEX' S OFFIC~ Chief Investigator Ralph Cunnlngham advised that the State Attorney's Office is presently on a manual system, and he is requesting that they be computerized with the Clerk's Office, noting that the total cost is anticipated to be $46,000: $14,000 for hard- ware; $14,000 for programming, and $18,000 for useage cost which would be paid to the Collier County data center for maintaining the system. Mr. Cunningham reported that the proposed computerization would enhance his department's ability to track the systems and hearings electronically, and will reduce time and money in the Clerk's Office, and will pay for itself five times over. He explained that this system would also handle the worthless check diversion program which will provide a great service to the private citizens and businesses of Collier County. He reported that there will also be the ability to track the defendant's restitution payments to the County. He indi- cated that the State has mandated victim's assistance which requires that whenever a person is released from 3ail for committing a crime against those victims, they are to be notified, and this is almost Impossible to do with the current operations which are handled manually. He explained that most of the time, the offenders have had their bond set and are back on the streets before his department has any knowledge that they have been arrested. He reported that the com- puterization would tie in and standardize with the Clerk's Office, Witness Management, and the Court Administrator's office. Mr. Jerry Brock, Assistant State Attorney advised that approxima- tely 90% of his department's workload involves paperwork that needs to be communicated with various agencies within the Criminal Justice System, I.e. Judges, Public Defender's Office, Witness Assistance, Probation and the Sheriff's Office. He stated that currently, a letter is typed and it is hand delivered to the various agencies. He Page 8 August 6, 1990 indicated that electronic mail will allow communications to be routed directly to the individuals, and would enable operations to be accomplished effectively and on a timely basis. Clerk GAles stated that there will be quicker Justice, noting that people will be going to trial when they should, and this Involves many people. He related that he believes that the biggest savings will be to the Board of County Commissioners in collecting fines for the general fund and reducing court costs that are mandated to be paid. Mr. McNees stated that generally, a program ts recommended which will increase revenues or cut other expenses, and stated that there may be a way to quantify the intangibles to satisfy everyone. · ,e Commissioner Volpe arrived at this time ' T~ #2 Commissioner Goodntght stated the committee will De coming back with a report, and possibly this could be handled as a capital impro- vement. Mr. McNees indicated that he will be happy to work with the State Attorney's Office to determine the savings on the revenues. Commissioner Hasse suggested that Staff work with the State Attorney's Office and come back with a recommendation with regard to the data communication equipment. CO ,~rt~ ATTO~ County Attorney Cuyler expressed that he has a -8.71% reduction in current operating costs through a delay in hiring, and his total budget has been taken down to 5.56%. He pointed out that his office collects delinquent assessments, and $30,000 in those costs have been collected this year, in addition to $5,900 in court costs. He related that $44,000 was collected as a result of the tax certificate and tax deed sales, and he expects that $120,000 will be collected next year. In answer to Commissioner Shanahan Attorney Cuyler explained that the total increase of his budget was 10%, and he has now taken that figure, down to 5.56% or $48,800. He related that this is his total budget increase. Page 9 August $, 1990 Commissioner Saunders stated that it appears that the $48,800 is a reasonable request since there is the need for additional land use lawyers in Mr. Cuyler's office. Commissioner Hasse revealed that he questions the need for two additional attorneys and one secretary Attorney Cuyler remarked that he has reco~ended what he believes the Co~ission needs with regard to land use representation and in order to save the money that the Board is looking for, he has suggested that the positions be phased- in. Mr. McNees explained that phasing in positions clearly saves money in Fiscal 91, but will also create an increase in Fiscal 92. County Manager Dorrlll reported that he has had discussions with County Attorney Cuyler, and expressed concern that the Attorneys Office Budget is up 100% in two years and suggested that he talk with the Chairman. C~;m~tasioner Saundere moved, seconded blF Commielioner Gouteltoner · ~mnmh~n ~n~ c~ 4/~ (Co~issto~r H~se op~sed), to approve t~ Budge~ D~ec~o~ McNees s~a~ea ~ha~ ~he~e ~ a ~e~uee~ ~o~ an ~c~ea~e ~ ~he ~ecommended co~b~o~. He s~a~e~ ~ha~ ~h~a agency ~s on the budget reduction list and ~dent~f~ed as a potential savings of $50,000 in the same contribution. In an~er to Commissioner Goodnight, Mr. McNees advised that the $29,000 is not currently budgeted. Mr. Fred Voss, Chairman, David Lawrence Foundation For Mental Health, indicated that the roll of this agency is to provide funds for the buildings and maintenance of those buildings that are used at the Center. He explained that this is attained by private donations, spe- cial events to raise money, and the two Encore Resale Shops. He stated that there is no government money in any of these buildings, with the exception of the "Pines" in Immokalee, which is a residen- tial treatment center for drug and alcohol abuse but this was paid for Page 10 state grant. ~ of County government. August 6, 1990 Mr. Voss remarked that many of the programs at David Lawrence have a positive affect on other functions of Co/l/er County government, i.e. the DUI school is much cheaper than putting someone in Jail. He expressed that this is a unique service ]n the County, noting that there is no other community mental health service to provide same. He reported that 60% of the people served are in the poverty range, with a family income of less than $16,000 per year. He affirmed that last year, 7,000 new people were served, and requested the Commission,s support is for those programs in conjunction with the other functions Mr. David Pfaff, President, Board of David Lawrence Center, ' clarified that there is no char/table donation by the County involved. ~ ' He advised that the County is mandated by F.S. to be ultimately responsible for the local matching funds for the programs at the Center. He reported that through the Center's efficiency, effec- tiveness and the donations of citizens, the County's matched liabili- ties have been reduced to 75~ of what the Program's matched !~-.' responsibility could be. -' . Commissioner Volpe indicated that the County,s part/c/pat/on is ';'~ proposed to be increased this year because the amount of available :~'~i' money at the State level has been reduced. Mr. Pfaff stated that ~ .' Commissioner Volpe is correct, noting that the County's percentage of contribution, overall, has been declining for several years. Mr. David Schtmmel, Executive D/rector, David Lawrence Center ~'" reported that this was not a good year in the Legislature for social i,7., service programs. He affirmed that no significant increases were received, and the costs to operate will increase from 8% - 10~ this ~' year, which is the reason the 4.5~ increase is requested. Commissioner Saunders questioned what the extent of impact will be · if the same funding that was provided for FY 89/90 is provided for FY 90/91. Mr. Schimmel replied that this would be much easier to accept, losing $50,000. Page 11 August 6, 1990 ~~On~ 8hanahan ~oved, ~conded by Co..~.tl~tonex. ~nd~a ~ ,.:.. ~t~ ~t~Zy to pr~t~ t~ m~ f~l~ for ~ 90/91 tbt ~ Budge~ D~rector McNees stated ~hat there have been a number of dls~ssions with regard to how the money should be allocated, i.e. per school, or equal amounts per school. Co~tssioner Goodnight ]ndtcated that after working Project Graduation last year, she believes this is a worthwhile endeavor, but because of the budget constralnts this year, she feels the $500 should be cut from the budget. She remarked that there always seems to be money available, and there have been no problems ~n obtaining dona- tlons from the co,unity. Co~tssloner Volpe replied that this Js a worthwhile program for · "' ~ ~he Co~ty's young people and the $500 really does not do much to de~ray the costs. He ~ndlcated that a~ some point, the private sector or some other ~unding mechanism should be used For these isolated pro- Jects, An lieu of ad valorem t~es Co~issioner Saunders suggested that Project Graduation be elim- inated ~rom the budget, and that each Commissioner commit to indivi- dually raise the money for same. Co~tsstoner Goodnight stated that she would preffer that each Co~issioner make the co~itment to spend a couple of hours at Project Graduation instead off donating the funds. Sheriff Don Hunter advised that the Confiscated Trust Fund is generated predominantly by narcotics seizures. He explained that ~here are very few projects for which he can use this money, but this ['[: is certainly a candidate project. He reported that he will be very ~Ppy ~o work with Project Graduation, and he believes he can fund -:.- Commissioner Saunders remarked that he sees no sense in taking the from one hand and putting it into another, and suggested that ~the Commission fund the program, or move on to the next item. Page August 6, 1990 Oo~ieeloner Goodnight ~oved, seconded by Co~'isaloner Sh~natmn carried 4/! (Coniseloner Volpe opposed) to delete Project Gr~n~tion, ~nd that each Co~'issioner be encouraged to P~ticipate in ~ISCUS$IO~ RE *~aRICULTURE EXTENSION Mr. McNees stated that this item relates to an Agriculture Extension Agent position which was not Included as part of the Tentative Budget, but was included as part of the reduction in force under the County Manager's Agency and was to be reconsidered at this time. Commissioner Goodnight reported that she asked that this item be reconsidered, and that $16,500 be allocated rather than $20,000. She indicated that the Commission,s Regular Agenda for August 7th includes the presentation of NACO awards. She disclosed that Last year, this program received an award for the outstanding innovation in helping "latch key kids". She stated that this has been very positive to the entire County, and she would like to see this posit/on in the budget. Public Services Administrator O'Donnell explained that subsequent to submitting his budget to the County Manager, he imposed a hiring freeze within his division of operations, and as a result of this there were also positions which became vacant as a result of resigna- tions. He indicated that he has submitted a proposal which would not fill some of the vacant positions and keep some of the originally proposed layoff positions, noting that the Agriculture Extension is one of them. ::.. County Manager Dorrill detailed that it has been proposed to eli- .!/minate five Assistant Community Park Supervisors to hold down the / · budget increase. He expressed that through a combination of elimi- nating the alternative positions and increasing some of the recreation program fees, a different alternative may be developed if the Commission desires to keep the five Park Supervisors and the part time :...Agriculture Extension Agent. Mr. O'Donnell announced that currently there is a Groundskeeper, Page 23 August 6, 1990 will be losing. those positions. Library Clerk and Museum Technician totally $47,600 which he proposes not to be filled in addition to other budgetary cuts within his Division, and in exchange he will be able to have the Agriculture Agent and the park supervisors. CO~l~.talioner Sh~n~h~n moved, seconded b~ Conisstoner Goodntght to I]7~ tl~ part-tim ~te~lon Agent, ~d ~tntatn the five Asetstut P~k S~i~rt ~ one Recreation Su~lsor. Mr. O'Donnell pointed out that the $47,000 tn savings will not amour ~o the total dollars needed for the seven positions that he He reported that he needs $177,200 tn order to retain Agriculture Department Acting Director Coleman stated that the !!i~.' ' Agriculture Extension Agent is a 20 hour per week position throughout , the year. She noted that during the summer, other pro active programs are conducted. She indicated that the School Board provides access j)~'., and works cooperatively to launch the program to each and every third ~rader in Collier County. County Manager Dorrill stated that by having a hiring freeze on the other three positions, as mentioned by Mr Dorrtll, a savings of $25,000 - $30,000 will be realized this year, and if some of the ~,; ' recreation related fees are increased to offset program costs, another $65,000 will be needed in order not to spend any more money. Upon call for the quest/on, the motion carried unanimously. Commissioner Volpe advised that he had asked Staff to review the employee contributions relative to dependent coverage under the · County's health insurance plan and what is being done in the private 't sector. He indicated that there may be through some modest adjust- .ment, to raise the additional $65,000 to fund the positions as men- .i!il : tioned by County Manager Dorrill. Be noted that the $29.00 contribution made by Collier County employees does not compare -favorably to those contributions made to other outside agencies. Be .' stated that he desires to keep good people working in County govern- ment, and incentives need to be provided. He noted that it is pro- Page 14 August 6, 1990 !~ ..'i posed that these contributions will be increased from $29.50 to $40.00 ~ii". but suggested that if an additional $5.00 was charged to employees, ;r~. ' $62,O00 in additional funds could be raised and County employees would ~t:.. still have a benefit package which is superior to most other public ~[ amployers within the County. Conunissioner Saunders remarked that employee contributions at % $4§.00 per month would sill be substantially less than any other :~. employer in the region. ~i:~"., Co~testoner Volpe ~ved, seconded by Co~atasioner Saunders ~d ,i' c~i~ ~~ly, t~t e~l~ contrt~tlo~ for de~n~nt health ".' c~~ ~ incre~ed to $45.00 ~r ~onth In the coning fiscal year. eee ~ Clerk ~in replaced ~puty Clerk ~ech at this ~ OF CO~ CO~ISSIONE~S - ~E~SHIPS Sue Ftlson, Administrative Assistant to the Board of County Co~tssloners, explained the two memberships are for the Florida I~ovation ~roup for $~,000 and the ~conomfc Development Council for ( $1,~00. '; · Co~tssloner Goodnlght reported when the material was passed out ~here were three pages, one for dues and memberships, one for educa- ' t/on and one for books and subscriptions with a total of $17,000. She ~?'i"reco~ended reducing the $17,000, placing $11,000 in the budget for dues ~d memberships, $1,000 for books and subscriptions and $3,000 for training and education. She suggested deleting the Florida I~ovatton Group and the Economic Development Council. Co~tssioner Hasse referred to Leadership Collier and asked why the County ts involved with ~.-i Co~issioner Goodntght indicated this Is very beneficial and has ~' '~ helped her to have a better understanding of the bus,ness community. ~; · She said this is an invitational membership and the County should par- · ./. tictpate. r? ] Co~iss~oner Goodnlght continued there is no money a~located for  . training and education. She stated an example arose for a member of : , the Board to attend an environmental permitting summer school which ~i~.~:,' August 6, 1990 ~COSt $445, and the money was transferred out of another fund. She said there should be money budgeted in this area to cover education and training for Board members. Commissioner Hasse questioned if there is a way of reducing the iS,000 dues for the Florida Association of Counties? Mr. Dorrill replied the dues are per capita determinated. He added the Florida Association of Counties is the sole remaining link to lobbying activities and information regarding Legislature sessions. He said without this membership, it will be impossible to track pending legislation and bills that affect Collier County. Commissioner Saunders commented each Commissioner is allocated $3,500 for travel, seminars, etc. and should be able to use this money for training and education. ~'~r Co~isstoner Goodnight replied the $3 500 can only be used for the i!'!, Florida Association of Counties or the National Association of Counties. Commissioner Hasse suggested reducing the $3,500 and asked if the $10,000 budgeted for /n-county travel can also be cut down? Ms. Fi/son indicated the $10,000 has been reduced to $2,000 in the new budget. Co~i~sioner ihanahan moved, seconded by Commissioner Volpe to de/eta $5,000 for the Florida Innovation Group and 81,500 for the Zcom~.tc Development Council. C~t#ioaer ¥olp~ indicated $650 for Leadership Collier should TI~ ~stto~ ~s never called for this ~otton. Commissioner Shanahan disagreed, stating this is a very rewarding and beneficial program. Commissioner Volpe questioned the appropriateness of this tuition being budgeted. He said this should be a matter of individual Commissioners Prioritizing their allotted $3,500 and selecting this program over another, i.e., the environmental permitting summer school, if they so wish. Page 16 August 6, 1990 Commissioner Shanahan suggested leaving the budget at 810,500 and if a Commissioner wants to use the $650 for a program other than Leadership Collier, the funds will be available to do so. Commissioner Saunders agreed with Commissioner Volpe, stating Leadership Collier should be in the same category as any other seminar and 0ommissioners, out of their individual $3,500, can choose what they think will be most beneficial to them. Commissioner Saunders ~ovmd, seconded by Commissioner Volpe and carrie4 $/2 (Commissioners Shanahan and Goodnight opposed) that bership~ for the Board of County Commissioners Include NACO, the Florida Association of Counties and $1,000 for books and subscriptions anal th~ ~ontes for the Zconomtc Development Council, Florida l~n~vatton group and Leadership Collier be deleted fr,.,m the budget. q,OOI~XYNAIIAG~ - AGEq~DA ADVERTISING County Manager Dorrtll explained previous discussion suggested approaching the Fort Myers News Press regarding publication of the Board of County Commissioners, agenda. He said the problem is their paid circulation is approximately 3,000 and utilizing the Naples Daily News reaches a paid circulation of between 50,000 and 70,000 depending on the time of year. He advised discussions with the Naples Daily News have resulted in the editor exploring the possibility of the Board of County Commissioners, agenda being published at a more appropriate not-for-profit rate rather than the full classified ad rate. He Informed one option ts to charge the agenda as a news item rather than as a classified ad. He added another suggestion is to reduce the length of agenda titles while keeping them descriptive. He said currently the ads cost $500-600 per week. He concluded his recommendation is to fund this program through the balance of the year continuing to t~rk with the Naples Daily News, reduce the $20,000 budgeted and his office will strive to meet the reduced allocation. ~e said if there is a remaining balance, the money can be placed in reserves, or if not enough has been budgeted, it can come from reset- Page 17 August 6, 1990 Commissioner Hasse asked if the Naples Daily News takes into con- sideratton the County prepares items to the extent they are ready for printing? Mr. Dorrill replied the newspaper has agreed to look into a number of ways to reduce the $20,000. In answer to Commissioner Shanahan, Mr. Dorrill suggested reducing the budget to $10,000. Commissioner Shanahan asked what would happen if only the legal advertising is published? Mr. Dorrill replied people have become accustomed to seeing the agenda in the Sunday newspaper. Ne added very often, people come to meetings of the Board of County Commissioners with tbs agenda clipped out of the newspaper with their item highlighted and they would otherwise never have known about it. Commissioner Volpe asked if the consent agenda is published? Mr. Dorrlll responded that currently it is fully published which is one area under consideration for reduction. Co~issioner Shanahan ~mved, seconded by Couisstoner Volpe and carrie4 unanl~usly, to reduce to $10,000 the agenda advertising b~i, ¢onttnne to work to reduce the current rate and continue to r~:tuce ~ overall volu~e included in the published agenda. ~O - TRANSPORT&TIOI DISADVANTAGED ~RANT MATCHIN~ FUNDS MPC Coordinator Jeff Perry explained the required local match is $10,000 and the State DOT portion of the grant is $30,000. He said this program is mandated by Chapter 427 of the Florida Statutes which was amended to enhance the transportation disadvantaged planning and delivery of transportation services programs to the elderly, the han- dicapped and the economically disadvantaged throughout the State. He stated in order to plan and manage such a program, local government has been allocated in the coming fiscal year certain planning funds of which there is a 2§% local match. He Informed the start-up grant for Collier County is $30,000 with a $10,000 local match. In addition to Page 18 August 6, 1990 ~'. ,. that, he said, there are trip equipment grants which are monies used tO pay for transportation and equipment for the providers to deliver transportation of which Collier County's share is $90,000 in this first year. He indicated that the Regional Planning Council has been asked to coordinate the delivery of planning and management effort with Collier, Lee, Hendry and Glades Counties so that additional staff ":' ts not required locally. In answer to Commissioner Shanahan, Mr. Perry informed the total ~Jrant package is $40,000 for the start-up period and is 21 months of revenue. He added next year the grant will be lower and the local share will decrease to approximately $5,?00. C~/eeloner Shanahan moved seconded by Commissioner Goodnight ~uad =aXTie~ unanimously, to su~Dort the $10,000 local match for the Tr~rtatton Dl~m~vantaged Ormnt. MPO/~'RAN~POITTATION - BICYCLE/PEDESTRiAN COORDINATOR · Transportation Services Administrator Archibald explained he is ~., attempting to Justify the bike coordinator position not only as it ~.. i ' ~ relates to bike plans county-wide but also to look at the funding of this position. He informed $17,§00 is the amount from ad valorem tax the County will need. He said an alternative is to investigate using a portion of the gas tax, utilizing this position in a dual purpose capacity in order to do so. He asked the Board to keep this position ~' '. in the budget if an alternate method of funding it can be found. Commissioner Volpe asked why the Board should move forward on this project when it decided not to four months ago? Mr. Archibald replied the option was left open four months ago to look into developing something within the Transportation Division that could relate not only to the bike program but to other activities related to projects, i.e., arterial road projects that incorporate ~ bikeways as part of an element of design. He said if there is a way ~'.: to incorporate this position into the Transportation Division, help '~ .: subsidize the County,s share with the gas tax and obtain the benefit ':" i of the position from the bike path standpoint the grant may be Page 19 August 6, 1990 available to Collier County. Commissioner ¥olpe asserted that will resolve the problem for this year, but grant monies will not be available in FY 91-92 for this position. · Mr. Dorrill reported this position is not in the County Manager's ~'..~ recommended budget. Planner Sikowskt pointed out there is an additional $16,600 . available from the Bureau of Public Safety Management for the develop- ment of a Pedestrian Safety Program with no local match required. She said those funds will not be available unless a coordinator is !~.'~ approved by October 1, 1990. '~ Commissioner Volpe asked if an existing position can be adjusted to include bike path coordination in order to qualify for the FDOT ~rs~nt of $21,0007 Mr. Perry replied the responsibilities of the Bicycle Pedestrian Coordinator will be to develop a 5 year program plan which is required by the Growth Management Plan and also set up educational programs tn the schools. He said it will be difficult to incorporate these duties into an existing position. . Commissioner Shanahan questioned if there is a $38,000 grant i;~ opportunity for a $17,500 investment in the first year, to which Mr. Perry replied in the affirmative. Mr. Perry explained the State cannot legally commit to grant - monies in the second year, but the likelihood of second year money has been implied. He said after that time the position will be a local responsibility which the County can decide not to fund. He informed by then, the required plan will be in place. Commissioner Shanahan commented the most demanding time for the coordinator will be in the first two years and asked if it will be possible to reduce the position thereafter to part-time? Mr. Perry indicated that may be possible and added once the pro,Tam has been started, revenue generating factors, i.e., impact i::!~: fees, can offset the cost of funding this position. Page 20 August 6, 1990 Commissioner Shanahan suggested fundinG the $17,500 with every effort made to incorporate the duties of the Bicycle/Pedestrian ~r with those within an existinG position and work toward .,?!, a part-time position In the future. ~% , Budget Director McNees clarified usinG Gas taxes will reduce the amount available for the Transportation Department which is funded from ad valorem taxes, so either way, ad valorem wtll be Impacted ~!'i','-, Mr. Dorrtll recommended waiting another year. He said if the Board wants a 5 year bicycle path master plan developed, an attempt (~iiii, should be made to create this as a part-t/me position and also it should not be provided out of the general fund. Mr. Perry stated he ts not certain the State will give Collier County half the grant money. He said it is possible that if the State accepts an tn-kind service match for some of the local requirement whereby the Transportation Division has existing staff that can be attributed to this program, i.e., secretarial support and existing equipment, the County may be able to reduce the local match. He . suggested he can ask the State if the grant or the local match can be cut in half. Commissioner Shanahan moved, seconded I~Z Co.missioner Volpe and ii c~%-ried u~ntml¥ to a~r~e t~ Bt~cle Pe~strt~ Coordl~tor ~ttt~ .ithtn the ~tsttng ~dget, ~rk with the Stlte to r~ce the / ~t or ~ local ~tch ~d staff to rein with alte~ttves if this *** ~: 12:45 P.M. - Reconvened: 1:05 P.M. *** ~~ ~~ - ~ISE ~ES ~R PETITION FOR ~ZONIN~ Frank Brutt, Community Development Administrator, explained this is a request to look into raisinG costs to cover copying and the County Attorney's activity. He indicated he is working with the ~ County Attorney's Office on individual costs, particularly on rezontng. He informed the revenue from rezoninGs and PUD's for FY ,:~,,'89-90 was estimated to be $144,000 and the first nine months have ',)generated approximately $194 000 Page 21 Au~st 6, 1990 Commissioner Volpe asked how the additional time that will be spent by the County Attorney's Office on zoning re-eva/uatfon has been budgeted7 Mr. Brutt replied at the present time, the County Attorney's i.' Office is not billing his department on an individual basis. He said ' a system will need to be established to cover that activity if the Board deems it necessary. :I:II~U~/~L R~:LAT~D PRO(tRAM~ - R~QII~,ST FOR ~ ~ ~ ~ 0F Mr. McNees recounted that the Board previously recognized there are a number of different programs budgeted related to drug and alco- hol treatment and had asked for a list of the items from different budgets, which has been provided in this Item. ~CRO~V'~ COI~IUNICATIONS ~YST~N Emergency Services Administrator Reardon said the microwave com- munications system has been misunderstood as to how it is applied and what its advantages are. He indicated his recommendation is to delete this from consideration this year and direct staff to come back in conjunction with all other entities involved, so the Board can better understand the scope of the project. He explained this system has an opportunity to pay for itself and become a revenue generator. He reported a committee consisting of Collier Gount¥, the City of Naples, the School Board, the Sheriff's Department and various fire districts is exploring this and finding that putting up an umbrella net will colt a substantial portion of the current $800,000 tn telephone bills. Commissioner Hasse asked if the system can be made cost-effective ', this year? ~ '~ Mr. Reardon advised that to properly implement such a system will involve the installation of a $2 million umbrella net and a phasinG over a three year period. He added this will require financinG over a 3-5 year span with payback tn 5-7 years. He also reported there are i-~i'no, firm commitments from the other entitles interested. Commissioner Shanahan questioned if the mobile command post will Page 22 August 6, 1990 be brought back to the Board soon, to which Mr. Reardon responded the total package should be on the August 28th agenda. In addition, he said, it should be substantially under budget. Mr. McNees communicated this $500,000 is budgeted within what has always been the one mill capital fund and by cutting this Item, the Board is saying it will use a portion of that one mill to subsidize the operating ad valorem. He said this is not a legal issue, but it has been policy to traditionally allocate the one mill purely for non-CIE capital. In answer to Commissioner Vo/pe, Mr. McNees explained further that this money has traditionally been used to buy buildings and equipment, not to pay salaries, and by transferring it to the general fund it can be used in a much broader area. ii" is for capital projects and he cannot support using a portion for ili operating costs. ~:;~.: Mr. McNees reported the one mill capital fund raises a fixed amount each year which increases based on the assessed evaluation. said If this project is not funded from the one mill the suggestion is to take a portion of the increase in that revenue and apply it to · general fund to offset operating Increases. Commissioner Volpe questioned if there is a balanced budget, how .~,. can there now be a shortage in the general fund? Mr. McNees replied the budget was balanced with a 28% Increase '. over rollback, which has now been decreased to 14%. He said $5 ' million is needed to balance the budget and this $500,000 will be applied to that. Commissioner Volpe commented the one mill captta3 improvement levy He C4~ts~ioner S~unders moved, seconded by Commissioner Volpe and ~ ~ ~1t~ isle for dtsaston mt a later tt~ ~rtng t~ Mr Reardon noted the co=untcattons system has been misunderstood as only a public safety system which it Is not. He sa~d it has appli- Page 23 August 6, 1990 : cations across the board for day-to-day use of telephones, for com- '-~<~.... purer linkages, etc. Commissioner Shanahan commented this system cannot supplement all :'~ the communications systems in the community. Mr. Reardon indicated that is correct, however, any systems reliant on telephone lines will be supplemented to a great degree. /,.~, SHEP/PT'S ~ITAL - I~O~T.~E JAIL SEWER CONNECTION Sheriff Hunter explained this $65,000 is also in the one mill capital fund and has been in the capital improvement fund for the past five years. He stated currently there is an open sewer retention pond at the Immokalee Jail Center which is considered a health hazard. He said a possible grant with the Indian tribe is under discussion. He reported the cost entails running sewer along the frontage out to the existing sewer lines. In answer to Commissioner Shanahan, Mr. Dorrtll replled it does not show in the capital improvements because this project has been budgeted and not completed for several years. He suggested to accomplish this in the upcoming budget, something else will have to be cut or fund the project out of reserves, which might lower the reset- .'.:,. yes to less than :.; Mr. McNees explained the money is in the current budget, but the project cannot be completed this year. J~',: Commissioner Goodnight reported Immokalee Water & Sewer is pro- riding water, but not sewer at this point in time. She said she understands the Indian reservation has Just connected sewer lines, and '.~- if so, all that is needed is to run sewer lines from the Jail to the · reservation. Mr. Dorrill stated the package plant is a very small system that was installed approximately 25 years ago. He said there have been problems with the pumps, contract service work, and the pond does not ~ercolate at times as it should. He indicated they are trying to eli- minate the package plant and install either force main or gravity main ,ji~tnder the road. Page 24 August 6, 1990 Commissioner Hasse asked what is needed, a force main or a gravity main? Sheriff Hunter replied a lift station is being suggested by Facilities Management which is why $6§,000 is being requested. He said the actual connect/on costs $50,000 with the remainder for an engineering study for the lift station. Leo Ochs, Administrative Services Manager, reported that at the request of the Sheriff's Department, the Facilities Department became involved a few months ago to help with this project. He said an engi- ~ nesting firm has been retained to do a study to find out the cost, including the engineering work, to complete the project. He informed the total estimated amount of the project is $123,000 of which $60,000 is in the current year's capital budget. He added the current package plant is operating at capacity and is no longer providing the type of service it was designed to render. Sheriff Hunter mentioned if this is not approved, it will not be within his power of authority to go forward with the program. Commissioner Voipe asked for clarification that the total cost of the program is projected to be $123,000, of which $60,000 will be carried forward from the current budget and $65,000 is additionally being requested to fully fund the project? Mr. McNees indicated that is correct and the $65,000 is in the tentative budget. ~emm/~i~ Smun~erm ~oved, seconded b~ Commissioner Goodnight ~ ~T~ unanimously, to appr~m 965,000 in the tenta~i~ ~dget f~ ~ ~1~ Jail S~r Coaction. ~X~ S~CES - STATE/CO~ S~D ~~ ~ Kevin O'Donnell, Public Services Administrator, explained this is under the mandated State/County Shared Program which requires 65% funding from the State and 3§% from the County. He said the State has 'increased its allocation which will expand Collier County's match to $51,574.00. He said he is proposing to transfer money allocated in the Health Care Responsibility Act of 1988 (HCRA), which is the out- Page 25 August 6, 1990 y funds, to the shared program to meet the off-setting costs and by doing so there will not be an increase in the County's share of funding. In answer to Commissioner Volpe, Mr. O'Donnell replied he will be taking money from one state mandated program and transferring it to another where there Is a greater need. He said the bulk of funds tn the state/county shared program goes toward payment of indigent health bills from Naples Community Hospital. Mr. Dorrill reported this item is for informational purposes and does not need action from the Board. MISCELLANEOUS - SOUTH FLORIDA W~r,~ARE ASSOCIATION R~QUEST FOR $15,000 Mr. Robert Blascoe, Executive Director of the South Florida Welfare Association, explained his association was originally formed with the intention of picking up the needs in the community which are Increasing daily. He said his association has opened a shelter for homeless women and children. He Indicated the budget of $249,000 for this year is coming entirely from the private sector. He asked for $15,000 from Collier County because his resources are being exhausted. He expressed the main part of funding should come from the private sector and will continue to do so, but he will appreciate con- sideration of County funding Mr. 0'Donnell informed this agency would be funded out of the 1% contract agency money. He said with the additional monies allocated to St. Matthew's House, there is less than $1,500 left tn that fund. He added a timetable was set up for al/ agencies to submit applica- tions, and he has not seen an application from the South Florida Welfare Association to date. He recommended against the request. Commissioner Shanahan commented this organization does many good things for the community and asked if they meet the time guidelines can they request funding next year? Mr. O'Donnell replied al/ agencies that have contacted his depart- ment after the budget was submitted can apply for the next funding cycle. Page 26 August 6, 1990 Commissioner Volpe suggested that communications be improved in terms of knowing when the deadlines are so that everyone is given the same opportunity to submit an application. PARE~ AND RECREATION - BEACH PARKING FEES County Manager Dorrill asked for a discussion of the proposed two issues: one deals with Collier County's contribution to the City of Naples Beach Parking Agreement and the other is whether the Board ' will consider raising the County's beach parking fees at attended lots from $1.00 to $2.00. Mr. O'Donnell explained the handout explains five options regarding County facilities that currently charge for parking which are Clam Pass, Vanderbilt Beach and Tigertail Beach. He added the handout includes a breakdown of the costs escalating relative to the City of Naples beach parking program. Mr. O'Donnell informed Col//er County has had an agreement with the City of Naples since 1987. He said the costs have gone from $32,000 the first year to $101,000 in the current fiscal year. He stated $101,000 has been allocated in the FY 91 budget because tradi- tionally, the County has not had to make a second payment. He reported subsequent to the submittal of the budget, the City of Nap/es has indicated they anticipate the cost to be approximately $671,000, with the County's 1/3 share to be $108,000 possibly increasing to $216,000 after the final audit. He said he has recommended to the County Manager that this program be eliminated. The net result, he stated, will be County residents will pay the parking meter charge levied by the City. i<':?~ Commissioner Hasse indicated he has asked the County Manager to · arrange a discussion with the City Manager and the Mayor to look into this. Mr. Dorrill said a meeting has been scheduled for August 22nd. Mr. O'Donnell informed the County ts contractually obligated to ~:~ pay the Gtty of Naples $108,000 by November 1st unless there is a Page 2 7 August 6, 1990 ~" Change negotiated by the County Manager and the Chairman of the Board of County Commissioners with their respective city counterparts. Ne said his budget on1¥ includes $101,000 to cover that expense. Commissioner Shanahan recommended terminating the contract and put the $101,000 to good use elsewhere. Commissioner Volpe commented County residents are being charged to park at County beaches while subsidizing County residents who are using city beaches. He stated if this program is eliminated, he will support parking charges at County beaches. Ne said if this subsidy is continued, however, there should be an adjustment for people using C~nty facilities. Commissioner Shanahan stated the County may be sharing in the ad~inistrative costs to operate city beaches. Mr. O'Donnell ind~cated the city builds a great dual of cost into the agreement. It was the consensus of the Board that the Chairman negotiate with the City of Naples for a reduced amount or terminate the contract. Mr. O'Donnell continued with the second issue, explaining the FY 91 budget includes a proposal of $95,000 in increased revenues predi- cated upon parking fees increasing from $1.00 to $2.00 at County beaches. Ne said this will be effective at Clam Pass, Ttgertail Beach and Vanderbilt Beach. He stated there are currently 2 full-time and 8 part-t/me parking attendants at an approximate cost of $121,000. He indicated Clam Pass attendance has increased substantially, resulting in a break-even situation at a charge of $1.00. He informed several months ago, his department was subsidizing parking attendant fees in the amount of $19,000. He added Lely Development Corporation has requested the County to levy a charge at Barefoot Beach Preserve. If this is done, he said, Lely would like a contractual agreement to share in the proceeds because they are willing to have their security g~ard collect the revenues. Commissioner Shanahan commented if the Chairman negotiates the County out of the contract with the City of Naples there should be Page 28 August 6, 1990 parking fees at County beaches and the Board should consider adding Barefoot Beach Preserve. He expressed that the proposed increase from $1.00 to $2.00 is too high, however, the idea of generating revenues is a good one. He asked if $1.50 will be sufficient and/or an option to buy a $30.00 year-round pass? Mr. O'Donnell Informed the Parks & Recreation Advisory Board recommended keeping the parking fee $1.00 per vehicle and adding the ii option of a $30 annual permit which would be open to anyone applyinG ~.'~'for it. Commissioner Volpe said the people who will be taking advantage of the permit will be year-round County residents, with seasonal visitors more than likely paying the per vehicle charge. He commented the charge for county residents should be at a better rate than for vlsi- tots. Mr. O'Donnell reported the beach parking Issue has been debated for many years and after extensive discussion with the County Attorney's Office, a blanket permit is recommended to avoid discrimi- natory practices. He said several years ago a grant was received for development of the Ttgertail Beach facilities and the language Is very precise, stating if the County discriminates against any Floridian, the State will require reimbursement for those facilities. He added the Beach Renourtshment Grant also has provisions against discrimi- nating against Floridtans. Commissioner Saunders remarked it does not make sense to continue · the $1.00 charge and break even, but he does not agree with raising the fee to $2.00. He suggested either not charging anything at all or if the $1.00 charge ts continued, Install parking meters so there will be incoming revenues in the future. Mr. Dorrtll stated the problem with using only parking meters is there ts an agreement with adjacent homeowners at Clam Pass, TtgertaI1 Beach and Lely Barefoot Beach to have attendants present. He said i; once the parks are full, they are closed until a vehicle leaves and at that time another vehicle can take its place. He advised those sites 31) Page 29 August 6, 1990 cannot be policed without attendants. He reported the issue has more iX~'~to do with po/icing and crowd control as it affects adjacent neigh- borhoods than it does with making money. Commissioner Volpe asked if the break-even point is the Intended outcome? Mr. O'Donnell recommended against that point because all positions will eventually receive salary Increases. He added his concern rela- ~;; rive to the annual permit is what the financial impact will be to dropping the charge at the gate. He indicated permits were used approximately 4 or 5 years ago, with only 115 sold and those permits were at a nominal rate. He said there may now be more people interested in the permits, but that will also result in a decrease in revenue at the gates. Commissioner Volpe suggested that Mr. O'Donnell divide the cost for operation to come up with an amount for the permit and use the $1.00 per vehicle charge to handle the built in increases. Mr. O'Donnell indicated that is a possibility, but stated there i%!! are only a few requests for the permits and this Is being considered as a courtesy to those who want them. He said the use of permits will not dramatically impact his revenues. Commissioner Shanahan commented the only option available, based on all of the discussions, is determining the dally fee and/or the permit. He said the Board cannot, by contractual agreement, eliminate the parking attendants. Mr. O'Donnell disclosed he is not aware of Collier County having a !i:contractual obligation to maintain the attendants. He said he is cognizant of a requirement at Lely Barefoot Beach that gives Lely ii.{,Development Corporation the authority to limit access to the beach based upon the capacity of the parking lot. He stated currently there are 72 parking spaces in the facility with 156 spaces planned at build-out. He indicated theoretically, at the present time the Seventy-third vehicle can be denied access to the park by the security ,~Uard. He said because of that and because of the increased traffic 31 Page 30 August 6, 1990 will occur, Lely is asking for a portion of the fees, with their security guard collecting the revenue. Commissioner Saunders communicated that a previous conversation he had with Mr. O'Donnell led him to understand the only function of parking attendants is to collect money and if these positions are eli- minated, there will be no impact other than that. He said the Board needs to explore what the function is of a parking attendant. Mr. O'Donnell said attendants do very minor work other than staying in the booths to collect money and he does not want to use that as a Justification to keep these positions. Commissioner Volpe commented there is a need for some kind of control at the beach parking facilities. He said there are studies being done which encourage the use of volunteers and this may be an area to consider that idea. Commissioner Hasse suggested following the recommendation of the ~:~ 'Parks, & Recreation Advisory Board in keeping the $1.00 per vehicle charge and adding a $30 annual permit. Mr. O'Donnell advised the FY 91 budget contains revenues asso- ciated with the fee increasing to $2.00. He said if the Board elects to keep the $1.00 charge the budget will be short $95 000 in revenue Commissioner Volpe indicated if the County can remove itself from the agreement with the Gity of Naples, $101,000 will be realized. He · added that Clam Pass has shown an increase in attendance along with Lely Barefoot Beach having Just opened and revenues from those beaches will be available which have not been in the past. Mr. Dorrill remarked that if the annual pass is marketed properly, it may become very popular. He added the other possibility of using ¥1i the Senior Gitizen Volunteer Program can be investigated. Ta~e ~4 Mr. Dorrill continued stating the Board should consider charging ~![, at Lely Barefoot Beach. He said if there is an attendant who main- rains and polices the parking facilities, he recommends being con- sistent with any attended parking facility. He said in this case, Page 31 August 6, 1990 rather than the County having to employ an attendant, the cost will be shared with Lely Development Corporation. He also suggested the ., annual permits be sold at the parking booths, rather than at the Parks & Recreation Department exclusively. Commissioner Hasse asked if the annual permit fees will be shared with Lely? Mr. Dorrtll indicated if Lely receives half of each dollar at Lely Barefoot Beach, the County should receive the entire annual fee. Commissioner Volpe expressed the annual permits should only be available at the Parks & Recreation Department rather than involving the parking attendants. ~to~e%- Volpe moved, seconded by Co~atssloner ihmnahan -~4 ~aT~ ~nts~m~ly, to keep the $1.00 per vehicle charge, levy m p~l~ ~ at Lely Barefoot Beach Preserve, a~d a $30 annual per- ~t ~ i~m;~ti~ta the u~a of volunteers as parkln~ attendants for FY ese Deputy Clerk Hoff~n replaced Deputy Clerk ~usvtn at this tin ''' · OLID NASTI$ - $~D~R AT N~L~S County Manager Dorrill stated that staff has developed a proposal for shredding as opposed to burning at the Landfill. Environmental Serv~ce~ Administrator Lorenz explained that one of the reco~endattons of the Master Plan was to pursue the ac~tsttlon of a shredder facility that could handle a large volume of yard waste, land c/earing debris and tires at the Landfill. He advised that last week, the Co~sston directed Staff to negotiate with a number of ftr~ ~d come back with a contract to shred the biomass and tires. -He indicated that the bid for white goods has been re3ected s~nce the ~t market for scrap can be used. He related that there will be pro- cesstng cost of $14 - $16 per ton. He noted that at this time, he is reco~ndin~ that the existing rate of $5.00/ton for biomass be approved, and then he will return at a later time for a rate adjust- ~]:'~ment. He reported that Staff suggests leasing a shredder for a period ?of one year. Page 3 2 August 6, 1990 ''' ~,o~iui~r Sbanahmn left the meeting at thlm time ''' In answer to Commissioner Volpe, Mr. Lorenz indicated that the one year lease will be substantially more than the operation of the pit burner. He stated that the high figure of $18/ton with 50,000 tons would cost $900,000 per year to process the material, noting that ~' recyclable credits will be received. }~ Solid Waste Director Fahey remarked that a contract should be ~:?'.negottated within a month and new rates will become effective on ' October 1, 1990. County Manager Dorrtll explained that the rates will be consistent for btomass material to recover the costs to shred it, and the asso- ciated marketing to sell the mulch material. He stated that it should be recognized that the shredder concept will be implemented as opposed to the pit burner. He reported that DER has frowned on any type of combustion disposal when there may be a recycling use. ~mtmelo~r Volpe moved, secondmd by Commissioner Saunders and c~-rle~ 4/0 (Gommisstonmr Shanah~n not present), to approve the ~ co~-ept rather than the pit tr~rner. ~OF~ CUTS Budget Director McNees stated that originally, $5,067,000 needed to be cut from the General Fund In appropriations. He explained that the change to the County Attorney's budget added $67,000 to that num- ber; and $500,000 has been cut from the 1 mill Capital Appropriation, that Staff had recommended to offset part of the $5,000,000. County Manager Dorrtll reported that the budgets, as originally .-~ s~bmitted, would have required $48 million with a 29% tax increase. He noted that the tentative tax increase being set at 14%, will pro- duce $42,880,000 in revenue, which is 14% over the amount collected last year. He declared that this resulted in finding new revenue in the amount of $5.4 million, but the amounts attributed to fees due the Tax Collector and the proportionate decrease tn Reserves will result {>i"in finding $5,066,000. He remarked that if a 14% increase is assumed for the Sheriff, his portion is $3.8 million, and the additional Page 33 August 6, 1990 of money that would need to be cut from other County funds is $1.2 million. He related that after conferring with the Chairman last Friday with respect to the County Attorney's budget, $2,041,000 was proposed as potential cuts. :.<.:,. , County Manager Dorrtll suggested a brief run through of the County ,[:.:i',Manager's proposed list of cuts before the Sheriff's budget is addressed. He expressed that an amount consistent with the adopted fiscal policy will be budgeted which is equal to the beach contribu- tion for the prior year with the City in the amount of $5,000. He stated that as part of Public Services Administrator O'Donnell's pro- posal to reimburse for the positions that are being saved, will increase the program revenue by $33,000 but decrease the amount of ad valorem taxes to support the Parks and Recreation budget. He explained that there is $165,000 for the Improved Pregnancy Program for the Health Department, but the Commission has made no dec/sion. He noted that $§0,000 needs to crossed out, since the Commission indi- cated that there would be no further cut from the David Lawrence Center. He related that discussions were held with the County ~ Attorney with respect to alternative cuts to what has been proposed, ,in the amount of $39,000. Gommisstoner Volpe stated that he recalls discussions with regard to the County Attorney phasing in three new positions, but questioned the $70,000 for outside counsel. County Manager Dorrill stated that the expanded service in the amount of $70,000 is for outside legal counsel, and another item is a special salary reserve to give pay raises in excess of the ?.§% that the Commission has budgeted. County Manager Dorrill advised that there is $75,000 in the County Commission's budget which was deferred from last year for restruc- the Code, noting that there is the opportunity to do the same thing this year. : Commissioner Volpe stated that the County is involved in a new set August 6, 1990 of land development regulations, and suggested that this may be i,..something that should be done next year after the Implementation of the new regulations. It ~ the ¢o~eenm~m of the Comaiselon that this it~ b~ d~ferred f~ ~r ~ since t~re will ~ st~tfic~t n~ 1~ ~elo~nt Cowry M~ager Dorrtll stated that the next item ts $28,600 tn the Parks and Recreation program. He indicated that this ts a contract proposal with the TECH Training Center for mentally handicapped adults :~who are responsible for park related clean up. Co~tsstoner Goodntght remarked that this ts a good program, and ~;' would like to see it continue for at least one more year until something c~ be arranged with the Sheriff for using the prisoners to ~ do this work. ~ : It ~ ~ ~ of t~ C~tssi~ t~t the ~CH pr~ ~ County Manager Dorrtll explained that the next item ts $65,200 which ts proposed for only the County Manager's AGency but could be e~anded, if the Board feels it ts appropriate. He declared that 1~ of the total payroll will be budgeted for attrition or turnover and . lapse salaries. He Indicated that ~enerally all ~overnmental agencies ; are budgetin~ salaries as though there is an employee throughout the ~ entire 12 months of the year. He stated that 1~ may safely be '~d9eted, and the money can be saved as opposed to budgeting it in full when there are turnovers and lapse salaries during the year. Oo~tssioner Volpe indicated that he supports the concept, noting ~ that there also are st~tftcant reserves and there will be monies ~ailable. : Co~tsstoner Saunders ~esttoned whether a decision has been made :~: ~ to the extent of which the pay for performance for 90/91 will be ~>[~: f~ded. Cowry M~ager Dorrill stated the adopted budget instructions :, ~d the ~dget policy told all Agency Managers to budget for 7.5%. Co~tasioner Saunders asked if this needs to be revisited because of August 6, 1990 ~the budget crunch, and questioned what a reduction of 1~ would mean in terms of dollars. Administrative Services Administrator Ochs advised that 1~ of the · Board's payroll equates to $216,000, and the figure would double if the Constitutional Officers are included. : Commissioner Volpe questioned the amount that could be realized if the 1~ for unfilled positions is expanded beyond the Manager's Office. County Manager Dorrill stated that this would be approxima- tely $150,000. Co~missioner Saunders suggested that the topic of the 6.5~ pay increases versus ?.5~ for all Agencies be kept open for consideration to help balance the budget. Commissioner Volpe suggested that 1~ for unfilled positions also i.rematn open for consideration. County Manager Dorrill remarked that there should be additional discussion at some point, if the Commission is considering an adjust- ment to the overall amount of money for pay increases. He mentioned that the County Attorney is budgeting substantially more than the budget policy. He advised that he has a problem in that out of the 1,800+ employees, 22 are being treated differently. He indicated that ;' the originally adopted budget policy of ?.5~, goes back to last spring, and all Agency Managers have budgeted accordingly. County Manager Dorrtll stated that earlier action today resulted in an increase in the amount of money that will be charged for depen- :: dent health insurance coverage, and now suggestions are proposed to reduce 1~ - 2~ out of the pockets of the employees. He requested that before any decision is made that evaluations relative to the average employee's pay be considered. He indicated that he would like the opportunity to meet with the Constitutional Officers to evaluate what .:. the reduction of pay increases and the additional increase in health premiums will do to the average employee's take home pay. County Manager Dorrill advised that the final two items were discussed earlier today. He explained that these should be consldered August 6~ ~990 as revenue additions as opposed to expenditure cuts since programs will not be eliminated at the expense of saving money. He related that the money is being put into the General Fund for operations. ~. , Commissioner Volpe voiced concerns about using capital funds to J"' fund operating. He remarked that he feels this will be setting a pre- · cedent, and does not believe that $13 mil/ion per year should be con- sidered as an available source to supplement operating revenues. County Manager Dorrill asked whether the desire of the Commission .i is to have the microwave communication system or some operating money for salaries, Sheriff's needs, or Community Park Supervisors. He indicated that he feels that the money from the microwave towers should be placed on the operating side of the ledger and proceed. Commissioner Volpe questioned the amount of money that will be generated from the 1 mil/ capital improvement levy, to which County Manager Dorrill replied $12,800,000. Commissioner Volpe stated that he prefers not to use the capital for anything other than capital pro- ~ects. Commissioner Saunders suggested that this item remain as an open issue. In response to Commissioner Volpe, Mr. O'Donnell stated that regional park impact fee monies may be used for various improvements and other facilities, i.e. Barefoot Beach. Commissioner Volpe asked if the 50~ decrease in Library Capital i' Pro3ects is for the new Central Branch? Mr. O'Donnell replied affir- matively, noting that this project is planned for construction during 'the next fiscal year and there is $25,000 for design of the expansion of the Golden Gate Branch. Mr. O'Donnell advised that part of the expansion of the Library Headquarters is to accommodate growth as well as taking care of existing deficiencies. ''' ~s 2:65 P.M. - Reconvened 3:05 P.M. Public Services Administrator O'Donnell disclosed that when this August 6, 1990 ~ ~ro~ram was implemented 3 years ago, it was to help offset the cost of ~i %lncompensated medical care to the physicians. He explained that medi- caid allocations to the physicians have increased four-fold over the past several years. He related that Staff's recommendation was to 'i: eliminate the County's portion of the funding, but pointed out that this does not preclude the Health Unit from maintaining this program. Mr. O'Donnell reported that $165,000 was divided among the four practicing Obstetricians for indigent births. He indicated that ,' because of the increase in the medicaid payments, and in light of the productivity study and Staff's direction to look at programs to deter- i~.'i mine if there have been significant changes, he does not feel it is >~approprtate for his division to continually have to come up with the :~i. additional $165,000. County Manager Dorrill explained that he believes that if the program had a high enough priority, it would be funded as part of Dr. Polkowski's current service budget. He noted that the very moment that these babies are born, they cease to be the problem of the OB/GYN, but rather the problem of local area pediatricians. He i/ reported that he has been contacted by two of these doctors who want to know why the County Commission does not subsidize their portion of the private practice that is not fully covered by medicaid to take ...' care of the very same infant. He advised that this program was created several years ago in response to a problem that has per- ./ petuated to the point where he is recommending that this be recon- .sidered. Dr. Jane Polkowski, Director, Collier County Public Health Unit, stated that in 1986, 75% of the deliveries were uncompensated, and the ~'ii:~medicaid rate was $230-$240 to the physician. She reported that the ;~: current delivery rate is $500. She explained that there is a tremen- dous increase in the medically uninsured coming to Collier County and an increased load on the obstetricians. She divulged that last year there were 1,100 births, and 40% are uncompensated. She remarked that -~edicaid allocations have increased but there is an increase in the :": ~ [JP'.f,t ~ Page 38 August 6, 1990 overall births. Dr. Polkowskt advised that a number of the OB's are leaving their specialty due to the high risk liability and their malpractice i~'~' insursmce rates are very high. She revealed that it is difficult to recruit 0B's to the Naples area due to the number of indigent deli- veries. She indicated that there is a tremendous push at the State level to obtain additional monies, but unfortunately the clinic is diverting since the numbers of children or HIV positives cannot be addressed. In addition, she disclosed that the adult primary care has been reduced. She indicated that Collier County is the second fastest ~ growing young adult working population community with no or inadequate ~ insurance. Dr. Art Pearson, semi-retired obstetrician and gynecologist reported that he helps the clinic on Monday afternoons. He stated that there is a tremendous number of patients in Collier County that are neither medicaid or private, but which have poor insurance. He related that these are not bad or rift-raft patients, but they are 'those that are filling in a need of the community, but without any medical coverage. He stated that he previously practiced in upstate New York, and about 20% of his practice was welfare patients; 60~ of Collier County's doctors practices are comprised of medicaid or indi- gent patients. He disclosed that 80% of his complications came from ~ the 20~ group of the welfare patients due to poor nutrition, educa- ~. ~tton, etc. He advised that the new obstetricians that are coming to Naples rely heavily on the group which is being addressed, noting that it takes 1-2 years to build up their practices. He explained that to ask these doctors to fill out this percentage of patients at no reim- ]blzrse~ent, will be a detriment in attracting new obstetricians to the '.comity. Commissioner Goodnight stated that there is no doubt in her mind that the IPOP program is tremendously helpful to the pregnant woman. She reported that she has been impressed with both IPOP and the WICK program. She noted that rather than eliminating the program, she Page 39 August 6, ~990 .!~'.asked Dr. Polkowski if the payments to the doctors could be eliminated but oontinue with the nursing staff doing the prenatal care. Dr. Polkowski advised that the medicaid rate for reimbursement to 'the physicians at the high risk clinic is about $33,000, and one of new OB's indicated that he would be leaving town if if he was not going to be paid for his service. Public Health Unit Business Manager Evans reported that with regard to maximizing the third party revenues, the Commission could assist by ~ii' ~ndtcating that more needs to be done by the economic services of HRS so that there is more mobility in the State system to get these people through the medicaid coverage. He advised that there has been a ~ reduction in the number of individuals who are being processed in the .'system. He reported that the money that is coming into the system is ~ns~ffic~ent. Commissioner Ooodnight c~estioned the amount of money that is rec~ired in order to continue with the high risk group, to which Dr. Polkowski replied that $33,000 is needed for payment of the physi- c'clans, and an additional $?,000 is needed for other expenses. County Manager Dorrill stated that the uncompensated portion of .two years ago has increased to $2,000, and if the Health Department or the private OB's can get a higher percentage of these people medicaid eligible, there is an easy $2,000 that may be compensated by someone /~ other than ad valorem taxpayers. Commissioner Saunders asked if the $12§,000 for uncompensated ?',,deliveries could be reduced. Dr. Polkowski stated that if one half of ~:.that amount is received, she would be pleased. ~u~ol~er Sal~re ~ed, seconded by Commissioner {~oodn~ght to ~ $40,000 for the pa~t of the clinic and the other ex~ee, ~ $62,500 for the unco~ated deliveries. Motion failed 2/2 (C4~m/~t~et-~ Vol~ and Ha~ee opposed. Commteeloner Shanahan not Commissioner Saunders stated that it appears that this item will to be d~scussed at the budget hearing. Page 40 August 6, 1990 County Manager Dorrtll asked Mr. McNees to report on the runnlng total of the items that have been cut. Mr. McNees advised that $12,500 which affects the general fund ad valorem tax rate has been cut today, and another $500,000 has been cut that does not affect that rate. He indicated that the salary issues have not been factored in. ~ . Co~u~lssioner Goodnight asked the amount of the net dollar cut. Mr. McNees stated that if the capital funds cannot be used to sub- sidize the general fund operation, there needs to be an additional $5 million in cuts, but if those funds are able to be used that much less will need to be cut from the ad valorem general fund millage rate. ?iI County Manager Dorrtll explained that there are $48 mlllion in ~? requests, and $5 million needs to be cut in order to have a balanced budget. He related that he feels that the Commission should have set the revenues that it was willing to raise, and then the Manager's who spend the money should have proposed the cuts. Sheriff Don Hunter advised that 18~ of his 28~ increase is due to State and local policy, and approximately 10~ of the budget reflects expanded services to maintain some type of a planning posture, and ~i.,~alntain growth potential in the agency to maintain the Levels of Service that are currently enjoyed in Collier County. He announced · that the $3.8 million projected impact on the Sheriff's office equates to a zero position budget. He divulged that attrition in his office '-generally occurs in dispatch and Jail positions. He indicated that iV even though a particular post is not staffed, there must be someone there, and overtime is being paid for those functions. Sheriff Hunter explained that his office and the County will s~ffer by a $3.8 million decrease in his budget. He stated that ~i~ he is prepared to cut $2.3 million from his budget which would repre- sent 22 positions and other considerations including the postponement of. the detoxificatton and drug treatment center. He indicated that Page 41 August 6, 1990 from the original budget document, the only positions he is retaining :~ are: 6 Road Deputies, 2 Dispatchers, § Deputy Aides, and ! Property ~Investigator. Sheriff Hunter indicated that in the year and one half that he has held his position, there have been $900,000 in State and Federal Grants, which limits the amount of dollars he needs to request from the Commission; the weekend prisoner program gives the County addi- tional labor hours for public works projects and will save $174,000 in taxpayer costs. He explained that he has de-certified positions resulting in a savings of $90,000 to the taxpayers; 16,000 volunteer hours have been utilized for a cost savings of $293,000; five Ford vehicles have been received for the fleet at a savings of $50,000; temporary student help is being used for light positioning realizing a savings of $6,000; pre-trial release program has been expanded, saving $250,000; Investigator charge backs in the amount of $50,000 paid by the convicted criminals who committed the crimes; and $~5,000 has been received from the Federal Inmate contract. Sheriff Hunter reminded the-Commission that he repainted much of the furniture that he took to the new building in 1985 rather than buy new furnishings, and he currently is using surplus property from the ~oard of County Commissioners. He reported that the Everglades City sub-station was termed by Staff as the worst public facility currently on the rolls of the Board of County Commissioners, noting that he is attempting to take over the Highway Patrol's vacated facility. He disclosed that in some'cases his staff is occupying broom closets as offices, and the one and only conference room is a converted storage space. He stated that he is conscious of of management needs and an efficient and effective organization, noting that this has been one of the best years ever with regard to crime rate incidents and response times, but if he cuts $3.8 million those days will be in the past. He ~:advised that he is offering reductions in the amount of $2.3 million ~n addition to cooperating with the Commission with respect to benefit Page 42 August 6, 1990 Sheriff Hunter requested that the Commission consider the possibi- lity of utilizing impact fees for funding his agency, and levying fees relative to the various ordinances, i.e. the Noise Ordinance, and that inmate labor be utilized to save some dollars. In answer to Commissioner Goodntght Sheriff Hunter stated that the reduction of the $2.3 million includes postponing the Career Criminal Program, the Victim Advocate position, the Work Release Program, the Drug Treatment Program, and the Vehicle purchase pay as you go concept. '.?; In response to Commissioner Volpe, Sheriff Hunter explained that with respect to the additional employee contributions for family health coverage, he ts attuned to the fact that the Board of County Commissioners program is better than other health benefit packages and if a policy is adopted for additional monthly contributions, he will adhere to that policy. With regard to the pay for performance issue, he explained that he has Just implemented an anchor base evaluation tool that would give him the capability to do this but he is not yet at the point to pay for performance. He related that this year's salary adjustments of ?.5% are based on the approved consultant study of two years ago which suggested that every two years pay grades would .be re-evaluated. Commissioner Saunders questioned whether Sheriff Hunter would con- sider pay adjustments tn the amount 6.§% rather that 7.5%. Sheriff Hunter replied that if the Commission adopts 6.5% as opposed to 7.5~, he w111 follow. With regard to lease/purchase contracts within his Agency, Sheriff Hunter reported that if he cannot afford capital for outright purcha- ses, he will need to have lease/purchase. He indicated that the adop- tion of the budget last year, approved the current lease/purchase agreements, that he is trying to extend. Sheriff Hunter noted that a new policy has been implemented for %~the mandatory physical fitness standards and he is to provide a physi- Page 43 August 6, 1990 c&l for persons before they participate in the actual test in order to reduce the liability against his Agency if anything happens to those people during the test. Sheriff Hunter stated that the Florida Highway Patrol is allocated 16 positions, but they have 12 positions, and therefore, his Agency does more than their share with regard to vehicle crash investiga- tions. He affirmed that in 1987, the Sheriff's Office investigated 48% of these incidents and the Naples Police Department and the FHP invest/gated the remainder. He related that he is sure that percen- tage is now 50%-50~, but as the area is urbanized, this will percen- ii .rage will slowly decrease. Commissioner Saunders indicated that $5.066 million needed to be ii ? cut from the budget. He explained that the $500,000 for the microwave station, $935,000 from the Library Capital Projects r~ductlon, 1% reduction in the Pay-For-Performance Plan County-w/de at approximately $400,000, phase-in of Jobs at approximately $150,000, the cuts from the County Attorney in the amount of $40,000, and the reduction of $70,000 for the preparation of the Code, eliminating the City Beach Parking Program in the amount of $100,000, reducing IPOP at $62,500, ~. and some of the other cuts, results in a reduction of $4.7 million, with $300,000 remaining to be cut. He indicated that if the training program which was approved last week is eliminated, will further reduce the budget by $50,000, leaving $250,000. Mr. McNees affirmed that the $100,000 for the City Beach Parking · is already offset since the Tentative Budget included a $2.00 beach .parking fee, and if this is now $1.00, there is $95,000 in revenues and this is a "wash". County Manager Dorrill stated that he will hold a meeting with all Agency Managers to see if further cuts can be made. He related that he does recommend going to the public hearing without a balanced budget. He advised that it is against the law to advertise the trim notice for anything less than a balanced budget. He indicated that i.! there will need to be a final workshop in order for the Commission to Page 44 August 6, 1990 agree upon a balanced budget before the ad is set. He stated that he will check the trim calendar and so advise the Board. There being no further business for the Good of the County, the meeting was adjourned by Order of the Chair - Time: 4:40 P.M. · Page 45