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04/02/2015 Minutes MINUTES OF MEETING HERITAGE BAY By COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, April 2, 2015 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman John May Assistant Treasurer Dennis Gagne Assistant Secretary Richard Brodeur Assistant Secretary Also present were: Cal Teague District Manager David Willdson District Engineer Greg Urbancic District Counsel Ralph Verrastro Bridging Solutions Denny Kunish Lake&Wetland Management Sue Lemon Resident The following is a summary of the actions taken at the April 2, 2015 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. THIRD ORDER OF BUSINESS Bridge Wall Replacement Options— Ralph Verrastro • Mr. Verrastro from Bridging Solutions presented his supplement study report for additional alternatives to the proposal for design and bidding phases for replacement of the retaining wall at the bridge; a copy of the report is attached for the record. 4-30-15 April 2, 2015 Heritage Bay CDD • Supplemental wall replacement alternatives were discussed: > Alternative 5a—Stone Strong Modular Block Wall- $425,000 > Alternative 5b—Vertical Modular Block Wall -$320,000 > Alternative 6—Existing Stones on 2:1 Slope-$190,000 • A lengthy discussion ensued with regard to the proposed various options. The option of obtaining a bank loan for the project was also addressed. Mr. Grant MOVED to approve Alternative 6 as the preferred repair method for the lake banks on both sides of the bridge and Mr.May seconded the motion. • The prior motion was discussed. Landscaping around the bridge area was addressed. • The meeting was opened for public comment on the motion. • Ms.Lemon felt the visual impact of the bridge area is important. On VOICE vote with Mr. Grant, Mr. May, Mr. Gagne and Mr. Brodeur in favor and Mr. Hubbard opposed the prior motion was approved. Mr. May MOVED to direct the engineer to include trees along each side of the bridge to maintain the appearance of the bridge and Mr. Grant seconded the motion. • The meeting was opened for public comment on the motion. • Ms.Lemon was in favor of greenery in the bridge area. On VOICE vote with all in favor the prior motion was approved. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the contract with Bridging Solutions to provide professional engineering services for final design for wall replacement in the amount of$27,850 was approved. 4-30-15 2 April 2, 2015 Heritage Bay CDD On MOTION by Mr. Gagne seconded by Mr. Brodeur with all in favor the proposal from Stantec in the amount of $5,100 was approved. FOURTH ORDER OF BUSINESS Approval of the Minutes of the March 5,2015 Meeting Mr. Teague stated each Board member received a copy of the minutes of the March 5,2015 meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the minutes of the March 5, 2015 meeting were approved. FIFTH ORDER OF BUSINESS Old Business A. Littoral Planting Update • An update was provided noting the project will be completed by next week. • Lake and Wetland's contract amendment for an additional $400 per month for sonar treatment of Illinois Pondweed was addressed On MOTION by Mr. Hubbard and seconded by Mr. Grant with all in favor approval of the special service agreement dated March 18,2015 with Lake& Wetland was ratified. B. Summer 2015 Lake Bank Projects i. Copeland Southern Enterprises,Inc.Proposals ii. Landshore Enterprises Proposal iii. Severn Trent Environmental Services,Inc.Proposal • The proposals were discussed including a fourth proposal from Southwest Development which was distributed at the meeting. • Mr. Wilkison commented on lake bank repairs. On MOTION by Mr. Hubbard seconded by Mr. Grant with all in favor the two proposals from Southwest Development for erosion repair in the amount of $1,500 and $9,950 subject to having Justin Faircloth work closely with them to make sure work is clearly defined was approved. 4-30-15 3 April 2, 2015 Heritage Bay CDD • It was requested the project begin as soon as possible with completion before the rainy season begins. • Lake 26 repair work was discussed. Budget allocation for repair was reviewed. Additional information and work quotes will be presented at the next meeting. C. Review of Landshore 2013/2014 Work • Landshore Enterprise proposal for adding rock on Lake#20 and#10 was reviewed. On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the Estimate #3062 in the amount of $3,035 from Landshore Enterprise to add rock on Lake #20 and #10 with stipulation Mr.Faircloth will meet with them and clearly define the end product was approved. SIXTH ORDER OF BUSINESS New Business A. Lake and Wetland's Contract Amendment • This item was previously discussed. B. Fiscal Year 2016 Budget • A draft of the proposed fiscal year 2016 budget and the budget process was reviewed. SEVENTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending February 28,2015 were reviewed. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the February 28, 2015 financials were accepted as presented. B. Field Manager's Report • The Field Management Report for the site inspection conducted on March 24, 2015 were reviewed; a copy of which is attached for the record. B. Follow Up • All items were addressed. 4-30-15 4 April 2, 2015 Heritage Bay CDD EIGHTH ORDER OF BUSINESS Attorney's Report There were no further items to address. NINTH ORDER OF BUSINESS Engineer's Report Mr.Wilkison distributed a map with lake numbers. TENTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • Mr. Hubbard commented on Board member responsibilities; a copy of recommended assignments is attached for the record. • Ms.Lemon commented the meeting was very informative. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. Gagne with all tin favor the meeting was adjourned at 11:24 a.m. If Edwin Hubbard Secreta ' Chairman 1 .eKir;s /V/ct5 Ne 4-30-15 5