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BCC Minutes 06/20/1990 W Naples, Florida,, June :~-]. LET IT BE REMEMBERED, that the Board of County Conlisloners'-~n :-:.'.'~ i and for the County of Collier, and also acting as the Board of Zoning. .3.. ':"Appeals and as the governing board(s) of such specia! districts as have been created according to /aw and having conducted business herein, met on this date at 9:00 A.M. in BUD~ZT ~ORE~HOp~SUSION_in x;-Bu~lding "F" of the Government Complex, East Naples, Florida, with the. . .-. ~ .following members present: -.- ~ VICE-GHAI~N: Max A. Hassa,-'.Jr.. Michael J. VOlpe .... Richard $.'.Shanahan .. . Burr L. Saunters .'-';~....:,. ALSO PRESENT: James C. Giles, Clerk; John Yonkosk¥, Finance Director; E/lie Noffman, Deputy Clerk; Nail Dorrill, County Ma~sger~ J-Ken Cuyler, County Attorney; Mike McNees, Budget Director='.Jsan '.aansel, Mike Smykowskt and Ellen Schmtdt, Budget ~l~'~al¥ltl; Mary Morgan, Supervisor of Elections; William Lorenz, Envlrol%mental ..Set-;ices Administrator; John Boldt, Water Management Dlrector; and Robert Wiley, Engineering Pro3ect Manager. 3une 20, 1990 Legal notice having been published in the Naples Iune 20, 1990, as evidenced by Affidavit of Publication filed with the public hearing was opened to review the 1990-91 Tentative ::*Budget Analyst $chmidt stated that Page 12 of the Departlent~..;... Detail shows a 16.8~ increase In total appropri&~ions, and is ?' due.to 4 expanded services. She advised that $81,400 reflects addl- ~ '-tlonal work space for the '92 election year, but without that !~-':',. appropriation, the Increase Is 5.§~. ~:[/ Supervisor of Elections Morgan Indicated that the additional space '~wtll not be available until the completion of the new Health Building, noting that this space will be needed by 1992. Constsatoner Goodntght suggested that the Commission co,att the ($81,440 for next year's budget if Mrs. Morgan agrees to take this out · of.the 90/91 budget. Ms. Schmtdt noted that other expanded services are $16,000 for the. printing and distribution costs for the November, 1990 sample ballots; {.$3,000 for computer programming for the postal bar coder; and $3,000- for computer software for election transmissions. Mrs. Morgan called attention to the recommended 5~ for salary !~ 'increases. She indicated that she does not have a large turnover, that on October I her employees receive their ~erit revtew~ and increases, and the 5~ does not allow her staff to have the j./aame opportunity for a merit tnc_~ease that other County employees :'have; ~ She requested that an additional 2~ be included. . Oowatsstoner Goodntght stated that she has no problea with ;.~tnc!udtng the 2~ in Mrs. Morgan's budget, and commtttin~ the $81,440~ for next year' s budget. ~i:.. Budget Director McNees advised that he will make the appropriate.-- ...t ~/ ,.; l'r.':' ., to the Supervisor of Elections budget and present, ~ · '~:- ~,~,'. ~ 3uno 20, 1990 Clerk Giles stated that he understands that there have'.~bee{ ~stons relative to the codification of County Ordinances. He~. '"-~'"~ :..' :. j?.. iadvlled that Florida Statutes indicates that the County shall:la ordinances. ~,;.~ ' ..-~: County Attorney Cuyler stated that codification Is necessary, ~" ' that people from the outside rely on these as the law. He --, .~.. .. [ndlcated that if they are ~rrong, there will be problems in the .'Finance Director Yonkosky advised that the original contract is ' ?~ated-197~ ~hen the law became e~rective requiring codification. ~s related-that this has been partially updated annually,..but his nsve~ · through a complete redo. He indicated that last year this wa~ ... estimated at $60,000, however, the Growth Nanagement Ordinances had · .;~not been adopted. ~e explained that updated quotes reveal that this "f:-.cost'now ts estimated at $60,000-$80,000. . Couz~ty &ttorney Cu¥1er indicated that F.$. says Board-of County Com-tsstonere, and noted that he believes that Mr. 8tles' position- be that this Is not the Clerk's responsibility. Hs related~that,-' :'"' :believes that this needs to be Included In the budget. ~' -:; Col~tsstoner Hames stated that It appears that the-codification-isi' long over due and this should be included in the budget. : . Clerk ~tles stated that his transmittal letter to Chalr~an'Hts~e. - ' r requests a 4.2~ increase for the General Fund. He indicated that his .main operating budget (Fund 010) indicates a 6~ increase, and noted :':.that the sources of revenue reflect a 4.2~ Increase. He reported that !'~ore of_his operations are being funded by fees ,htch are slightly :~ ': . . i.~m°re than this past year. . Clerk Giles noted that the Category called "Adstnistratton" under Clerk of Circuit Court Includes himself, his office manager, his .;'secretary, his Jury clerk, his internal auditor, his booklceeptng ::~.depart~nt, and his cashiers. He related that these are items'that ~tt the entire Clerk's Office, and is split in a the budget areas and the fee supported areas.- ~.$164,000 but there is no reserve in the request for 1991. He reported that there was a new County Court Judge on January 1st a~d a 1/2 time Circuit Court Judge became full time. He noted that during the year, was able to transfer this reserve to the necessary operating [.departments. June 20, 1990 ".Clerk Giles explained that last year reflects a reserve of ' .Clerk Glles stated that approximately 70~ of his staff have a~ anniversary date of October 1, but if this was evenly spread throughout the year, he would be able to budget 5~, and end up giving ~n average increase of 7.5%. ~ In answer to Commissioner Hasse, Mr. Giles stated that hie total b~dget ts 6~, but the detail for fees for services shows an increab~e of 8.~, interest earnings reflect an increase of Clerk Giles explained that records modernization trust ftln~ ~e ' - ~[~ .also a statutory requirement and noted that last years revenues were over satiated, therefore there is a decrease in revenue 'for 1991, due to that error. Mr. Giles called attention to Management Information Systems - Fund 504. He related that in 1982, the Clerk took over the management · of data processing services and all user departments are charged. Ho- -advised that the user group ts comprised of persons from the County Manager~s'Office, the people from the Clerk's Office, ~nd decisions relative to data processing issues are arrived at by corlsensus, ;~i. thia is working out very well. He noted that total appropriations for fund ~ndicates a small increase of 2.8~. Clerk GAles indicated that Records Management - Fund 508 works similar fashion as Fund $04, and $.25 per copy is charged for docu- ments that are put on microfilm to be retained as permanent record. Budget Analyst Smykowski stated that Page 13 details nvironmental Services Administration and reflects a 10.6~ overall ilnCrease in appropriations which is primarily attributable to the ;:"; :~...?. Page 4 3une 20, 1990 performance program and there ia $25,000 tn funding for the ~¥:. [':"Management Organization which was approved this year. Mr. Smykowski called attention to Page 14, Natural Resources, noting an overall increase of 39.3%. He advised that three positions ': were phased in last year that were only budgeted for a portion of the fiscal year, and the cost to budget those positions for a full year is $52,800. He explained that the Expanded Service request An the amount of $63,300 ~s the cost to convert c part time position to full in addition to adding one full time Environmental Specialist II position to implement the mandates of the Growth Management Plan. Environmental Services Administrator Lorenz stated that the Natural Resources program will focus on regulatory strategies as well as a land acquisition program which will identify larger areas in the County that would connect i.e. the Corkscrew Swamp area with Rookery Bay area and identify those as wildlife corridors, and a mix of pro- -=- tact/ye strategy would be developed. He indicated that this requires additional staff. Budget Analyst Smykowski noted that Page 15 details Pollution ~' Control with an increase of 15.8% which reflect the incremental cost of the estuar~ne monitoring program, but this will actually end up as revenues in that department. He noted that this service As conducted '. b~ Pollution Control and reimbursed for the cost of laboratory ss:m~les, staff tame, etc. Mr. Smykowski reported that Page 16 is a summary of the previo~ls .~pagea as discussed. Budget Analyst Smykowskt stated that Page 17 is the Water Fund 110 with a nominal increase of 3.6~, and there are no .:.:Expands4 Service Requests. ¥'c'~ M~z'Smykowski related that Page 18 is the Victoria Park Drai F~nd lS4 with an overall ii;crease of 10.3%. He indicated that the ad '-.valorem taxes that are required to fund this activity are down to increased carry forward. Mr. Smykowski remarked that Page 19 details the Nap/es Park June 20, 1990 Fund 139, and noted that there are no proposed expendituree FY 90/91, and it is anticipated that this fund will be closed out. Budget Analyst Smykowskl reported that Page 20 ts the Water gea~nt Capital Fund 325 and there ts an overall -55.6~ decrease. noted that the projects that are proposed for funding in FY 91 are .:; '-the Basin Studies, Lely Canal Branches, Lely Manor Canal, and the Pine Ridge D-2 Structure. He indicated that these are funded through carry/ ;'-.forward and available interest earnings. Nr. S~ykowskl stated that Page 21 details the G&C Canal 'Tl.~lst Pund 'with & -0.2% decrease. He advised that basically, there are prlattons for one position to operate a mechanical weed her- :;: ~;ester, and the balance of the fund ts appropriated to reserves. Budget Analyst Smykowskt called attention to Pages ~ and 23, , Pollution Control Fund 114 which reflects an overall Increase of which ts primarily attributable to annualized phased tn positions ,:~ ,~ i :.,'.:, which were added as part of the FY 90 budgeting pay for perfornance prograa. Re Indicated that a large Increase Is anticipated In the "';' 'laboratory services contract which Is to be renewed this year. Mr. Smykowskt indicated that Page 24 is the Natural Resources 4.... Grant Fund with a forecast of $13,434 which is the balance of revenue in FY 89 and will probably be spent this year, He noted that any future grants will be budgeted by budget amendments upon notifica- tion.that the County ts eligible for receipt of same. ?,... Budget Aualyst Smykowskt stated that Pages 25 and 26 reflect the Solid Waste Disposal Fund 470. He reported that there is an overall increase of 39.3% with a large portion attributable to the pay for performance program. He noted that a large percentage of the operating Increases are due to fleet labor, fuel costs, and fill ~atertale at both landfill sites. He related that Capital Out/ay reflects $I.7 million for improvements at the Naples Landfill Cell 6. :'i iHs e~platned that Expanded Services tn the amount of reflect the following: $82,500 for Solid Waste Superintendent and Office Assistant to administer the mandatory collection billing and June 20, 1990 contracts; $92,400 for two Equipment Operator IX positions ,ass the operating hours at the Naples Landfill 8ire; $292,400 ~for a pit burner operation for disposal of bio-mass materials at the Naples landfill site which is funded through an increase in disposal costs from $5/per ton to $18/per ton; $435,900 for a Senior Engineer, vehicle, and permitting and land clearing to develop the 300 acre site a a~lJacent to the Naples Landfill for future landfill capacity; $40,000 for four part-time Maintenance Worker positions for roadway and site cleanup, landscaping and erosion control at the Naples L,lndfi11; and $236,800 for an increase in operating accounts resulting from the '/lartle growth in waste volume that is being processed at the landfil! sites. County Manager Dorrtll stated that there are separate reserves for future land acquisition, and landfill cell closure. He explained that [Revenues indicate that landfill fees are up 65~ for next yeaF which is a fu~lction of the amount of activity and the biomass materials. Commissioner Saunders questioned whether any discussions have taken place with Waste Management with regard to expanding the recycling program to include commercial. Mr. Lorenz replied that Waste ~anagement will present a contract in one year with a program for couercial recycling. County M,~nager Dorrill stated that there ia now a recycling coor- dinator on Staff, and he has met with Waste Management to establish a proilraa to include recycling of condominiums and certain '~.recyclables, i.e. cardboard. Commissioner Shanahan voiced concerns relative to the.hudget increase in Expanded Services in the amount of $1.6 million and 5 people. 'Mr. Lorenz replied that the waste stream has increased close to 20~ for the past 4 or 5 years. He noted that Staff has looked at '. the possibility of reducing the activity at the transfers stations, ii':'and 'shifting a position to the landfill to offset one additional posi- rich. He related that because of the explosive growth of the waste stream and the regulatory requirements that have to be met, this fund June 20, !990 tO be increased commensurably. County Manager Dorrill explained that there has been s problem this year with the btomass and the land clearing material on site, noting that stockpiling and burning has taken place and DER is unhappy '?with'this. He noted that the chipping device Is now being con- ,lated for a more reasonable use of that material. Budget Analyst Smykowskl pointed out that the final budget ~or review is the Solid Waste Grant Fund 472 on Page 27. He Indicated '~" that there Expanded Service requests include: Recycling Truc'& Driver, recycling truck and associated operating costs to provide recycling services at County drop-off centers. He noted that there ts $48,300 . [.for a contractual service agreement for an Assistant Recycling Coordinator to assist in recycling promotions and to help in meeting the state mandated recycling goals. He noted that this is ftlnded through available grant revenues. In answer to Commissioner Saunders, Mr. Lorenz stated that last ,:.year the special taxing district was taxed at less than 1/2 of the :'-allowable millage rate. ;Comsetsetoner Saunders noted that Staff has suggested that the ~ballot question be presented to the voters to include tidal waters as .... . well as non-~idal waters. He reminded Mr. Lorenz that the. League of Women Voters and other community leaders stated that the Intent is for the protection of ground water and fresh water supplies, and the ;ballot question was expanded to Include all non-tidal areas. He ~stated that if the maximum amount of taxing is not taking place, he believes that expansion to the tidal areas should be explored. County Manager Dorrtll reported that General Fund appropriations for Environmental Programs are up 25% from last year. He indicated that this is the largest County Manager Division increase of any ,. program area. In addition, he advised that Mr. Lorenz has had conver- :,sattons with the Conservancy to determine their interest in doing some ."contract work for the County to meet some of the Goals and Objectives ,';in the Comprehensive Plan. stated that the adopted 1989 Comp Plan contains Goals, Objectives and - Policies (GOP's) that the County agreed to. He pointed out that Collier County is the fastest growing area in the United States and the County's programs run behind and do not meet the Comprehensive · Land Plan (GOP's), there is the chance that a citizen may take the County to task with DCA. He called attention to 15 measurable Goals that have been adopted, but have not been met. He provided a copy of ' the Conservation And Coastal Management Element with thooe 1~ ~tems circled. He indicated that if the dates in the Comp Plan are to be met, Mr. Lorenz's budget needs to be approved and additional funds may c be needed so that the County will not be taken to task. Mr. Lorenz affirmed that 70% of the key issues in Coastal .~Management Plan have been completed, and progress is being ~ade. He · noted that habitat deadlines for next year should be met witho%lt any., problem. He stated that the Environmental Advisory Council and the Water Management Advisory Board will be incorporated to develop the various ordinances. He noted that the wellfield protection ordinance was drafted in May, 1989, but the County Attorney's office expressed concerns that there was not the proper legal assistance for review. He related that there is a firm that will tidy up that ordinance which ts one year behind. :' Gommisstoner Saunders suggested that Mr. Beardsley meet with Mr. Lorenz to see what Goals and Polices have been met. Ms. Eileen Arsenault supported the request for the addit~onal 1.5 pos~t~on in the Natural Resources Department. She concurred with Mr. Beardsley that the County is lagging behind in meettn~ the GOP's which ts actually a contract with the State of Florida. She cautioned the i.:.Co~tssion, that there is considerable risk of breaking that contract by not ~eeting these deadlines. ~s&-BdU:I~810:35 A.M. - l%ecc~r~mxied 2:15 P.M. at Mb/cl~.~lBe- · -'~.lJeqm~y Clerk Beech replaced Deputy Clerk Hoffm~.ese aa8ee Ce~is~alon~r Volpe arrived at this time. June 20, 1990 ' Mr..Oary Beardsley, Conservation Chairman, Collier cOUnty Audubon, ASSOCIATION, INC. ?i::';" Nr. Robert Blascoe, Director of the South Florida Welfare ion, Inc. appeared before the Board of County Co.missioners to that his organization be included in the County 1990-91 budget ?J~for ass/stance tn the amount of $15,000. Ne said that his organlza- i.tton was formed because there are many people in Naples and Collier · y who are not being helped by the regular assistance agencies.. ~<~He explained that there are many single women with children who cannot [ get help for one reason or another, individuals separated from their ~ifamilies, and people injured on the Job. The organization gr~w from .30 clients in their first week of operation tn the sttnuaer 1989 to 2200 clients in November of 1989. Mr. Blascoe said that the organization ~ilis intended to be a broad-spectrum operation, concentrating on areas i'i~here the need is most critical and they do not give long-retie hand- outs, but attempt to get people back on their feet and se~f-sufficient through finding them employment and if they refuse to work, then they assistance. ~'i~;.. ,Mr. Blascoe said some of the kinds of assistance provided are pro- ~.vtdtng gasoline in cars to drive to work, provide transportation to ~,:..work if they have no cars, pay for medical prescriptions, provide clothing, Thanksgiving baskets, and at Christmas they run an ~t-a-Famtly program and see that families receive gifts for the ?[children and a month's supply of food. He noted that at present the ~ organization ts working on setting up a day-care service, ia also ~seektng a Transportation grant, and has recently opened a she~ter for /..~ho~eless women and children. Coatsstoner Hesse asked if there ts a board of officers and Hr. said yes, they are incorporated under 501C 3, and Mr. Blamcoa !;~ tm the only paid employee In the organization, the other workers arm !i ~ all volunteers. Commissioner Volpe asked about the budget and Mr. Blascoe said it had been set at $113,280 for this year and the money ,co,es from private donations. Mr..' Blaacoe said a current proJec'~ under consideration is for & ' ;? ..trgs.co~Plex of cottages to serve a, transitional housing #lt~ June --20. ~990 ; :. ~tation for workers to their employment as a asahi .of h~lPtng ?ii,: ~eople in temporary difficulties. ~id.,'' He asked if the Board can reserve an amount in the county budget of $15,000 for their organization. Commissioner Saunders suggested !'i:.that Mr. Blascoe supply Mr. Kevin O'Donnell a packet of information and present it at the final budget hearings. Commissioner Hasse ~'.jipotnted out that the County cannot help everyone who makes an a~pltca- tion for county monies. Commissioner Volpe noted there is a ¢.~zt-off for. filing an application for funding and he is app=oher~slve of ~tng exceptions. .... Mr. Dorrill pointed out also that if the Board hears and responds to this request, then others that have met the policy requirements, · :.,have applications on file, and have been denied funding will have to ~'-be reheard as well, if they request lt. ,~. Ms. Jean Gansel of Management and Budget discussed tha-mtreet lighting district appropriations, leading off with the Immokalee '~.Lighting and Beautification M.$.T.U. which was created for the purpose of providing adequate street lighting and beautifying and maintaining median strips of SR 29 and certain other public areas within the Unit. It was on advice of the Advisory Board, she said, that 1 mill is to be .,.- Led tn a special taxing district and the proceeds used for capital {~:'l~prove~ents and beautification within the district, which is the .basis for this budget. · She..mentioned that approximately $50,000 of this budget goes for electricity for the lighting operation. Ms. Gansel next addressed the ~ummary of all other street lighting districts, saying there were two additional lighting districts added this year, the Rtverwood Mobile Home Park and Riviera Unit 1. She explained that several districts have been consolidated as they became operational and there were 11 lighting districts consolidated into the Collier county Lighting District. Because of technical problems there Suns 20, '~wtX1 be a two-year time frame between the time action is taken to con- [~eolidate and change boundaries and the final consolidated b~dget. · Ms. Gansel explained to the Board that when the millage of an lighting district comes within ~ mill of the Collier Co~n~ %~:~Dlstr~ct, her office will recommend to the Board to consolidate that ..- --'~[ district Into the County district. Since the millage foF all w.~ll be very similar, she explained, it will not adversely affect the reel- dents of those areas. Ms. Ellen Schmtdt Management and Budget Informed the Board this account will be closed out next fiscal year so this budget ~tem con- sists of only $300.00 carry-forward. Ms. Schnidt said the total appropriations are increaslng ~ 10.9 · .~c~ ~ca~se ~evenues have ~nc~eased ~8.9 pe~cent also. I~ w~l] be .f~ded totally through carry-forward and interest on that car~- fo~d ~t, she said, it was planned to begin the project this ~::':.year, but it has been postponed until next year. ~. George Archibald explained that no expenditures e~ended from this account as yet, but the account has been . established, the bond funds are in place and when ~he L~vin~ston ~oad project show~, signs of getting permitted and the desi~ finalized, then staff will return to the Board to institute a drawdo~ of thebe f~ds. Mr. Archlbald said this fund ~s a comb~nation of bond fund t~ dollars carry-over from some years back. Co~tssloner Volpe asked about the water improvement aspect of the proJec~ and Mm. AFch~bald ~.8m~d ~t ~o planned to place a larg~ forcematn wlth~n the road corridor ~.~o ~et the Utility Division's 25-yea,r Master Plan, so road ~mprovements, ~here will be a watermatn extension. Co~so~oner Volpe In.ired if there is any financ~al assistance from the private · ector ~nd ~r. ~rchtbald said there ts one development planed i~tht~'~ ~d the developer ~ay agree to make a utility ~11 ~ ~ poseible future agreement for right-of-~ay. June 20, 1990 ~:perhaps some Incentive exists for providing infrastructure ~mprove- ~ments on both waterlines and roadway. ~'. Commissioner Hasse asked if any money has been spent from this .fund and Mr. Archibald said not from the bonds, but some tax dollars ~:hmve been incurred. Commissioner Volpe asked about the 38 percent ~'. ~ncrease in operating expenses and Administrator Archibald e~lained :~ ~that was projected for right-of-way acquisition and at present staff is undertaking design and right-of-way expense out of F%Lnd 31S as .. funds are available and these funds will be reimbursed to Fu~d 313 the bonds are drawn down. ;!(', ..,~ .- ..9.. Mr. Michael Smykowski, Management and Budget, said there la an overall Increase of 4~ percent in appropriations due to funding for "pay for performance" and increase fn fees for motor pool charges. Some expanded service requests are proposed, Mr. Smykowski noted, a $4,500 increase for overtime for emergency maintenance of traffic si~71als and special traffic counts, contracted maintenance and $40,000 o~ median beautification projects that are presently underway and will be completed tn this fiscal year, and navigational lights on the Goodland Bridge. .~ ~. Commissioner Hasse asked what the previous overtime amount was used for and Mr. Archibald said .it was mainly in Traffic Operations, {~!.J eince.-ataff has instituted an on-call telephone number, and staff are ?Il ow standing by to respond to traffic signal problems seven days, 24 ,~ hours/day. He explained that it is necessary for the County to quickly to traffic signal calls to avoid liability problems, and tn the coming year weekend activity will Increase two hoars/week. Oom~ssioner Volpe asked about the median beautification and said . ~he. was aware of $175,000 for this t~em in another budget. Mr. Smyk~wski said that is in the capital fund for additional median pro- '~ects to be proposed for 19~1; in this year's capital budget there was $125,000 worth of beautification pro~ects slated for completion this ;;~¥ear and this item is for the contracted maintenance of those pro- 3une 20, 1990 acts, .. Commissioner Volpe said this item represents the annual cost J.for ~aterlal and maintenance for medians on U.S. 41 and Plne Rld~/Goodlatte-Frank intersection, and perhaps for some on Airport Road. Mr. Smykowskt told Commissioner Volpe that the $1T5,000 te for new median improvements, installation of irrigation and landscaping. i~41]!~.j.. Mr. McNees said that there is a current project, construction of -.....i. medi~ns in 1990, for which this $40,000 next year is for maintenance Of those medians; the $175,000 is a completely separate set of median ::.,beauttftcatton projects that will be constructed in Fiscal 1991, for which the budget shows no maintenance because that will not come up unt~l~ 1992. · Co~Assioner Shanahan asked what is Fund 112 and Mr. Archibald .explained it is a county-w/de pass-through fund established to allo- cate'costs between a local road system and a secondary road system. It relates to the past tnterlocal agreement between the City of Naples and Collier County wherein it was necessary to have separate fundin~ for the part of the secondary road system that was to the County's , Mr. Archibald said. That is where the funds 10! and ~12 came from,, he explained, and they will be consolidated in the future. One represents the sales tax and gas tax, the other represents pl~mmr~ly ~,~asoline taxes, he said. Co~issioner Hasse asked if there, are medians maintained that are not SMDT, and George said yes, the median improvements tuldsrway on U.S. 41 are identified as a key roadway where the money Is spent both to install and maintain to benefit the entire county, so county-wide funds are being spent on those improvements and the re~nder are ".~dled ~der a special t~ing district. Co~tsstoner Shanahan mentioned that the East Trall needs beautt- f~cat~on projects and this should be looked at tn the near future. Commissioner Volpe said he has asked Mr. Frank Brutt to provide [on on median beautification and how the private seoto~ can ~ore involved. Commissioner Volpe asked how the C~t~ of and the County are working out a pro~ram for medl~'~d 'Mr.2 June 20, 1990 -' Archibald said that the county shops its project roughly Neapolitan ,,,Way on U.S. 41, and south from there it is within the city limits. He .... added that the City of Naples does their work in-house and the county · 2e beginning to do the same. Mr. $~ykowski said 141 positions are listed because the survey position is being transferred from Office of Capital ProJsctd ~;'~Manmgement to Road and Bridge and i~ the proposed curreD, t service i.~[ budget for Fiscal 91 there is a proposed reduction of 5 maintenance ii~#orker I positions, for a total of 136 total employment. : Mr. Smykowski said on this item there is a 27.2 percent increase ii~i primarily attributable to increasing reserves for future road resur- ! facing required in East Naples due to the sewer project conetruct2on · now taking place. Mr. Archibald said that the dollars being spent now are going to Marco Island and some of the money collected is be~n~ ~'/ placed in reserve because it is not feasible to resurface East Naples roads that are scheduled to be torn up for the sewer project. Commissioner Volpe asked why the appropriations are listed at exactly the same percentage as the revenues and Mr. Smykowski said the ft~nd has to balance, and Mr. Archibald said that the net ~nc~ease is · only 5.9 percent and the differential comes when some aone~ is carried !!i'. ahead ~n art, serve. He added that there will be a larger dollar ~n the 1992 budget. ~:~ ~- Nr. Smykowski said there is a .6 percent decrease overall ~n this [fund m/ad five miles of road resurfacing are proposed to be con . centrated in the Naples Park area. Mr. Smykowsk~ said there is a .2 percent decrease over last year in this fund and nine miles of road resurfacing are proposed, concentrated in Golden Gate city. Commissioner Hasse asked ~f some of "that mone~ is spent on curbing and Mr. Archibald said the money ~n }'/=i this account is strictly for road resurfac~ng, but some c~rb~ng ~s Page 18 :, . '"'/ out of aalntenance funds. Con~ssioner Shanahan asked about the formula used to calculate ,!~mtles of roads needing resurfacing and Mr. Archibald said one of th® directions received from the Board was to try to keep the millage about the same, and they inventory each roadway to see what ro~4s need !':~:resurfa¢tng in the upcoming year, the mi/es involved, and theD staff !:' adjusts the plans, also taking into account keeping the millay,s about !~.. the same. He said the millage rates will gradually increase on Flits! ,'.roadways as the area develops and the roads need more maintenance. '~ Mr. Archibald said staff uses a lay-mile cost of about $10,000 for resurfaclng and in Commissioner Goodntght's area there Is about $185,000 available, equating to eight mt/es of resurfacing. June 20, 1990 Mr. Smykowskt said there is a ! percent increase and there ts 8 miles of road resurfactng to be concentrated in Immokalee and Golden ~ate Eststes areas. ~;[[' Mr. $~ykowski said this is the iten discussed earlier by ii:~/Archtbald, which serves as a pass-through; money Is collected tn this account and transferred to help fund the Road and Bridge Fund 101. He said that part of the expanded services of 101 l.e , the additional Overtime and contracted maintenance, ~re covered by dollars trans- ferred from this account. ¢oaaissioner Volpe asked how are county roads handled which are tn part within the City of Naples? Mr. Archibald said th~se roads both tn Naples and in the City of Everglades are county responsibilities ['and are maintained in similar manner as all other roadways In some ~areas, such as Everglades C~ty, the city does some maintenance work for the county and also on Goodlette-Frank Road, the City ts asststtn~ with solae signal work. M~. Archibald says there is a classification system tn the State which designates road as city, county or state those which are thoroughfares from counties Into cities are county responsibilities. Commissioner Hasse wondered if the county has to June pay for state roads, then why should the county have to paY fo~ c .. ~roads within city limits? Mr. Archibald says staff has not had much success in selling that concept to the city. ~i>[:.. Commissioner Volpe says that the county ts going to begin ..~;collecttng Impact fees on those roadways and Mr. soon as some outstanding issues are settled the impact fe~ progra~ Mr.,$mykowski says the only activity in this fund is under~ ~.'_ where there is a negative carry-forward and staff anticipa- tes offsetting that by the developers' contribution toward the S~u% Marco Park roadway construction. He added he believes the county 'attorney is at present instituting proceedings against the developer to obtain his share toward the project. Mr. Archibald says there an allocation of the funds but they are not tn this account yet, and until they have the total amount of they will still carry this as a budget item. {~/."" 'Mr;, Smykowsk! said there is a 9.7 percent increase tn appropriations, an ~ncrease for pay-for-performance and an increase in appraisal fe~:s for right-of-way. He noted there are e~ded se~ce re.sara for 3 positions, 2 senior engineers for constNctton contracts ~d 1 senior enptneer for design and review of CIE roadway }ects, and the total expenditure ts $155,900. Co~ss~oner Volpe asked if this detail presents a t~e picture, considering that Mr. Glaze's analysis may indicate more staff are needed. Mr. Archibald said that when additional dollars are available ~d after Mr. Glaze's report is complete, staff will do,merit ~ust~fy numbers of staff necessary to undertake the work. ' ' Co~issioner Volpe asked ~f the transfer to the Marco '~s reimbursable and Mr. Archibald sa~d it ~s, that during Ap=~I ~d r~enues exceeded expenditures. He sald that the co~ty {~cont~nue to address this matter w~th the Florida DNR because there are June 20,'1990 .. e~ploysea working on site with no benefits, and If. reven~ss.co~-~ .ittnue to show a net profit, he suggests these employees be brought into the county insurance program. He said staff is encouraging the DNR to consider options such as long-term leasing or long-rets sale, or a transfer of property. I~u) co~s~a~c-rlos ~r. Sayk~skt said that current service of road conjUnct:ion ts $37,415,000, basically the balance of road projects included in the Cll ~here there is elther no available 9as t~es or i=pact fees to .c°ver'the cost of those roads. The revenue sources for this fl~re will have to utilize the 7th cent sales t~, bond issue, or a county- .wt~ road special assessment road dtstrlct, he said. -,~c~oss a~ ca~e~o~es ~ ~e ~m~ac~ ~ee o~a~ce. O~ Zm~ac~ Fee Contsstoner Volpe mentioned the methods of collecting impact fees ~ as~e~ ~ ~he county ~s no~ considering a ~e~en~ concept. MF. AFc~ba~d sa~d ~ha~ the Boe~ d~ec~ed s~a~ ~o do an ana~s~o b~ ~'/~.'dtstrlct rather than county-wide, and it seems construction costs the a~e, impact fees ~tll not be driven u~. ~ ~lysts of trip generation tn rural areas, compared on a district by district :[~ basts, see~ to indicate an advantage tn 9otn9 to district fees rather t~ a st~dard fee county-wide. . ' Cmtsstoner Volpe asked for an intensified effort to finalize the r ~d Nr. Archibald pointed out that Impact fees are related to ~,'~o tree: ~tt cost/mile and traffic generation. Contsstoner Goodntght mentioned that the county receives free ',rtghts-of-way from developers and Lee County b~ys rights-of-way, th~ ;'~,..'., Collier County*s system is better Commissioner Shanahan ~s~ed" ..... 'county is statutortly at a maximum for impact fees, and Nv. Archibald said.there Is no statute that addresses Impact fees; however from the' ,otnt of costs and trip generation and trip length the county ts at laaxt~ua right now; although staff Is searching for ways to Increase ;'their computations are based on case law, which limits-staff to · ~certain factors. Mr. Dorrtll said that an analysts is being done to determine if &- rent formula can be used and he will present this to the Board ~'Wtthtn thirty days. He added that staff is exhausting every means to "increase. road Impact fees as well as fees for the EMS and Sheriff's '~ Department. y. ~.. Mr. Archibald stated that our fees are substantially higher than ;'for ~ost counties with the same population base. June 20, -1990 -' -,_.~;, ~', Mr.:. S~ykowskI pointed out this fund has a decrease In total expen- se of 54.8 percent due to a decrease in road construction activity of $605,000. Road construction tn Fiscal year 90 in Golden Estates was accelerated by drawing down reserve funds whereas in :prior years staff had used Interest earnings. Mr. Ed Finn, Management and Budget, said this Is the budget for .Houstn~ and Urban Improvement, showing a 41.7 percent decrease in the ~rtattons and he said that Mr. Shreeve Is presen~ to answer .If necessary. .i' Mr. Finn said In current service there Is an Increase of,$4,000· '~.{;.)-? funded on the State's calendar year so the b~d~et~:'i~" . ' this ts pr~- "pared-when the grant ts received. He said further that they are [~ktn~ for u expanded request for the state disadvantaged trus~r- - '~ progr~ that the County Manager has not reco~ended. 'Mr..~rrtll said he ts not reco~endtn9 this pro~r~ nor the:one_~. Jtule 20, 1990 £0r hiring an extra person with shared money for bicycle path planning. ::? Jeff Perry, Growth Planning and MPO Coordinator. said this expanded service request was $10,000 In local match money for a grant that serves to start up a transportation disadvantaged program at the local level as well as across the state. This grant ts staff support and is mandated by state law and either the county must do It or get someone else to do it. He has suggested the county contract with the Southwest Florida Regional Planning Council so that the $10,000 local latch My be ~atch with the State grant, the Regional Planning Council then providing staff. Mr. McNees said the County Manager has created a new category for this year, items he will not approve, but the Board can review them -and determine if they should be included. Commissioner Volpe asked If the county Is mandated to pay the amount, and Mr. Perry responded yes, it is a local match and the City Naples ts a different portion of the urban area. Commissioner Shanahan stated he feels the county should put the $10,000 Into the program. Mr. Perry explained that this program is for the disadvantaged, handicapped or economically disadvantaged, elderly who cannot drive and have no other form of transportation. It has been staffed with volunteers and has had no money behind it, but tn the last legislative session the Transportation Disadvantaged Council became a Commission :. wttha trust fund with revenue generated by license plate fees and now has grant money to provide to local governments in the form of both plan_Ding money and capital and operating expense funding to actually provide transportation for those citizens not sponsored by some other ;~,'agency. He explained that it will be possible to get some funds for. !?'.'.i:the I~mokalee medical program through that Commtssfon, saying that the MPO has established a local coordtnatinf] board, will obtain a coot- ;:' dinating provider and once the provider is obtained the program Is ..e!tgible for help from Medicaid, the Older American Act, Social Jux~ ~.990 ~ ..... --. -. ,ce funds and many other grant monies. He further explai'ned-that da ia a planning grant to establish a program, plan for ~xpandtng the services, monitor the operation of the coordinator and all other ~'administrative functions. Mr. Perry ts asking that Collier, Lee, Ol~lea ~r~d Hendry counties combine all plm'mtng funds together to staff ~ml~rs at the Regional Planning Council to do planning ~:~.tlons for everyone. Mr. Perry said this concept will be localized through the local ~'coordtnattng board which reports to the MPO. He explained the staff tn Fort Myers) will report through Mr. Perry to the local MPO, hearings and meetings will be held in Collier County, and planning do~nts will be generated here. Co, missioner Volpe asked If Lee and Hendry counties have agreed to this. Mr. Perry said that Lee county has agreed to it, but Hendr~ Glades have not as yet, and both Lee and Naples MPO have agreed..to the Regional Planning Council apply for the grant. Commissioner ~'Volpe asked for a Red Flag on this Item. ~(3.22) ).'- Mr. Russell Shreeve, HUI Directom, explained that Fund 121 is ,.."actually composed of grant funds in hand currently. Although there is another large grant applied for, it is not included in this fund unti! :'-.it has been received. Mr. Shreeve said the grant money is runnin[~ - " , there is a million dollar pocket-of-poverty grant that will r~ln -out during the next fiscal year, the $650,000 Community Development ': Block ~;rant will be almost entirely spent this year. Commissioner Hasse asked what the staff positions were and Mr. Shreeve said that the two permanent positions consist of a Section 8 :)~: Housing Specialist, a secretary and a supervisor whose salarw~ is ~!'~atd half from this fund and half from 111 funds. Commissioner Volpe asked if there might ~e a staff cut because there~ars 41 percent fewer funds to administer, and Mr. Shreeve said ''.that the Pocket-of-Poverty grant is administered by himself and these Positions are funded from the Section 8 continuing program.. The ? Suns 20, 1990.~ pocket of Poverty program consists entirely of volunteers. ~,':'T~:~ '~101) S.#. F~ORZDA R~ZOUAL PT~NG COUNCZT, Hr. ~t~ said t~e~e ts a T.4 ps,cent increase tn appropriations, ~-*~ep~esenttng $3,000 increase tn the total budge~, based p~tma~tly on Increased population o~ Collte~ Co~ty. Co~tsstone~ Volpe asked * ~,.about~. a ~vement to conso/tdate t~e work of the various ~egtonal *'~.Co~tsstone~ S~an ~as t~a~ t~e~e was a suggestion to teconst~ct ': .,'the ~m~rship, but nothing has been done to date. Mr. F~ said there is a 40 pa=cent reduction in appropriations, principally due to filling a position at a lower-than-anticipated sala~ and the total number of pos~t~ons has been reduced by one. ~e~d Boyce, Compliance Services Manager, sa~d th~s is the group that'oversees the buildlng of all co~unit-3/county facilities ~d w~th~n budget. He said the new courthouse will have their f~rst court day Au~st 20, although the upper floors will not be completed for ~other year. He added that the Health Services bu~ld~n~ has p~o~ec~ed opening da~e o~ Novembe~ ~ ~nd ~he main ~ib~a~y will be started soon after ~he fiscal year. Mr. Finn noted a 9.6 percent reduction ~n total approprlatlonP due ~. 'to tr~sferring one position to 113 Growth M~a~ement. .Volpe ~esttoned if this is the function of Adequate ~bltc ~d Con~rrency Management and M=. Finn said Ads,ate ~bltc ,/~Factlt~tes ts now ~der 113 because they have their o~ f~dln~ .nlsm through the application process. Mr. St~ L1tstnger, Growth Management Director, said the dlst~nc- ~*'*tton ~tween 113 and the General Fund functions relate to Adepts ~bltc Facilities, and the mon~torln~ and evaluation portto~ are done ~der ~eneral f~d, whereas the re~latory portion related to certlflcates ts handled in 113. June 20, 1990 ?~;,.Mrl.'Ftnn noted this has a 3.2 percent increase in $150,000 transfer coming from Fund 113 to offset the cost to the'i}(; ~STD'.'Genera! Fund. ~ (Ill} HO~SlN~ AND U~aw ~ Mr. Finn said this is showing a 5.2 percent increase in total ~-' appropriations. Commissioner Volpe asked County M~nager Dorrtll about '!'the professional development/travel reduction throughout the entire · budget. Mr. Dorrtll setd hs hue been tracking genera! professional ~,~ d~,,elopmsnt travel snd he epoke to the Board recently that ' training., push for the coming year will be tn-house quality pro~r~ instead of out-of-to~,n conference traveling for professional' ~.develol~nt and tratntnfi. ~n across-the-board reduction h~ been made .[~tn t~rer~' department tn order to fund tn-house quality Improvement for n~xt ~ear. ~r. ~c~ ~td that a~enc~-~t~ th~ ,~ ~n ~ mt of 0125,000 travel ~on~ to fund the 8~3,000 QI ~. ~t~ pointed out that tht~ budget ~ho~ an 11.1 lncr~,~ tn total approprtatton~ and that tncludo~ t~o ; ~t., but ~tthout the exp~nd~d re~t~ th~ total tnc~ t8 onl~ 8.~ ~'cent. ~e said e:~panded re~est~ include (1) a 84 900 }~[for ~o office automation system user fees and associated com~ter ) and (2) $8,200 for th~ purchaso of additional ~ memo~ for Cd. Star-aided dra~ttn~ ~ork ~tatlon.. · tmD (ill) CODZ Mr. Finn said there is an 1] ,2 percent increase in ~otal appropriations, but without expanded services it will be a 3.8 percent ~ :increase. The expanded service request is for $45,000 addition for code comp/lance investigator in order to parallel the growth tn the ~.!,'~icommuntty. Commissioner Volpe asked if that includes a vehicle and Mr. 'Finn said that was correct, vehicle and operat.%ng expenses, equip- ~..~ent.lncluding a radio, and whatever protective clothing may be Mr. Boyce said these employees receive tn-ho~ee- training under Mr. Dick Clark's purview. Commissioner Volpe ~uggested' June '-zu, 1990 f ~. ~uch items be broken down An the budget request to show }!s.'a person with vehicle and not Just one large salary. Mr. Dorrlll >/:'s&ld this will be done in the narrative portion tn the future. Code cases, Mr. Boyce said, are at 38,000 code enforcement cases and it amounts to about 10,O00 cases quarterly. Mr. Dorrtll said .the case load has increased 200 percent. Commissioner Yelps suggested charging back attorney's time to some of the various divisions. Mr, ['.?.Boycs said that if it is a tax-funded department such as Compliance ~.;'.Services,. those costs are not allocated; but if it ts an enterprise- ty~e of fund, such as Community Development, then it is recommended there be a direct charge. Mr. Finn said there is a 15 percent increase in total ~2~~.appr°priati°ns' a 4.1 percent increase without the expanded requests, the first for $33,900 for a data base tracking report generator soft- ~;'~. ware package and the other request Is for $2,500 for a computer server <".. tO accommodate additional ports on their hardware. Commissioner Volpe asked if there is a centralized review of the t~:'computer::., and associated elements purchases throughout county govern- 2;~.ment. Mr. Dorrill said there is a computer purchase policy and the review is Judicious in contracting through the Clerk's Office for the ~ :prtm~r~ computer assistance. He said there is a specific purchasing policy on t~pes of equipment that can bt~ purchased and any deviation ["!'<from.that policy requires approval by the County Manager. He added - ~thst all computer purchases are consistent and fully compatible ~d - h~s off~oe has not approved any deviations to date. This application under discussion catalogs building permits and PUDs and co~pares the : petitioner's history prior to rezontng hearings. Mr. McNees spoke to instituting promotional management involving ..cross-training and career development in order to keep good staff with .:the county, and sometimes staff are involved in outside seminars to provide incentives for professional development. . Co~issioner Volpe asked about the Icard-Merrill consultants and,.- ~ .... pa~. ~ths land development regulation development. Juns 20, X990 Mr. Dorrill said that Merrill is doing consultant work as part of the unified develop- ':!~ent code, and is working on a subdivision phase; the money for finishing up that contract is already encumbered. Mr. Finn said there ts an 8.5 percent increase tn total · appropriations including one expanded request and without that ''., request the increase is 6 percent. He noted that the expanded request is for a full-time office assistant, total cost for that is $20,400 of .~ which 819,300 for salary and fringe benefits. Commissioner Volpe asked if this is one of the departments the %-" citizens efficiency group is reviewing, and Mr. Finn said that ts =orrect. Mr. Dorrlll said they have not had specific input on thim . position, and the County Manager's Office has been ruthless in :,reviewing and cutting position requests throughout county government. When the plans and specifications come in for all the permit req%~ests, they must be catalogued and ultimately microfilmed, he said, and in this area the workload has been so overwhelming that they have been hiring temporary help on a daily basis. Commissioner Volpe asked if they have considered contracting that work out and Mr. Dorrill said all the mAcro-filming ts contracted through the Clerk's microfilm lab, but the staff of this division have to catalog and keep all the in'ten- tory requirements so that plans can be pulled and reviewed at later dates. Mr. Dorrill said this added position is essential to their operations. Mr. Finn said there is a 6.9 percent reduction In total appropriations for this budget item, principally due to savings mttrt- · ~,butable to a transfer to Project Review Services of 3 Environmental ' Specialists I, and 1 secretarial position. COMI"L I&~ Mr. Finn said there is a 24.5 percent increase An total approprtm- ;..~ tions which includes three expanded requests for 2 positions June 20. 1990 Ii~.~V'i(C(yntractor Licensing Investigator and Engineering Inspector .Utilities) plus operating costs and vehicle costs. The other expanded :'.irequest is for $91,800 for a bar code reader system and voice ' [~!:i'::!messaging system. Mr. Dorrill said this is one of the highest .- increases in the County Hanager*s agency budget, but one that has beea ::~:::sc~utinlzed carefully and Hr. Dorrill asked Hr. Boyce to explain the expanded requests. Hr. Boyce said the most important is the ability to handle lO,O00 .ii:.or 110000 calls for inspections each month in a less labor-intensive fashion. He said they are permit inspections to be scheduled on a daily basis and come in, are recorded, transcribed and entered into a data base, tickets are printed and handed to inspectors who do up to i ....500 Inspections on that day. The results are manually retnserted into · ~ the data base and subsequent inspections depend upon the timely entry .... of those primary inspections. He said they are doing this heavy workload on a schedule that engenders errors and probably have a dozen errors in each 10,000 transactions a month which further compolxnds the cost and timeliness of getting the error rectified. Mr. Boyce said new technology permits a contractor to call for :inspections with a touch-tone telephone, it will pass directly into e base, the software development for this can be done tn-house ~d it will be wired into present digital equipment systems. After the inspection is completed, the inspector uses a bar code reader across ~.';'ithe permit, picking up the pass or fail designation and one of ten : reasons why. This hand-held device has a calendar and ~ clock in it and at the end of the day or even at noon, the inspector can plug this into a standard telephone and transmit the information. It will pass through a supervisory edit and into a data base, he sa~d. Mr. Dorrill said there is a reduction of one employee this year and this will also reduce the need to hire an additional key punch operator next year. The payback for this system is within 3 years, Mr. Dorrill added, and it will increase the effic~ency of the c~rrent ' which are already twice the state-wide average fordail¥,,', Page 26 '~,: >, ~ ..,::~: 3une 20, 1990. 'Commissioner Volpe asked if fees will be increased and Hz''. Dorri'l]. eXPlained that fees were increased 35 percent in 1988 and for that .... r ~reason, there will be no increases this year; he added that revenues · from fees are paying the entire cost of the operation and the reserves in this fund are very healthy. Mr. Boyce said the voice messaging system is a voiceport. When a contractor calls for an inspection he hears Mr. Boyce's voice on a ~./recorder t&lking and prompting him through the procedure. Commissioner Hasse asked about the fire inspections and Mr. Bocce · reported that an Attorney General opinion has been requested and once that is received a management decision will be reached. Commissioner Shanahan asked about future activity and Mr. Bo¥ce :~speculated that 120,000 building inspections forecast for this year might be on the low side, they are currently ho/ding steady currently ~ between 11,000 and 12,000 permit inspections each month. Mr. Finn said this cost center was set up to encompass the zoning r~-evaluatton program. There are 3 expanded requests, he noted, directly related to zoning re-evaluation, principally copying ~d postage costs of that program. Mr. Dorrtll commented that if you d~-zone a property you must send the o~er a legal notice via certified mall with receipt repasted. Mr. Finn stated that all the budgets under 113 are completely funded through permit fees. Mr. Finn said this is the cost center to encompass the certificate of public facility adequacy program. Commissioner Volpe asked If .there is an automated tracking system for this and Mr. Boyce said all applications must be reviewed manually, and all certificates are typed ..,manually since each is customized. He added there are two automated sYstems being used, one is a level of service concurrency manlgement.,~ /.' system which helps establish what future .facilities will be required based on population and road counts, etc. There Is also a data base, June 20, 1 9 . ~g Ill! certificates issued, to whom they went, !op~ent and the scale of that development, and other factors, he Mr. McNees explained they do not have a real-time inventory 8yete~, .~_: ~t a determination ia done once a year. -' . The concurrency ordin~ce, he added, sets up the proced~ee the .co~t~ ~ follow; for instance, the county mus~ have a on( l~,:t ', ' '. to provide a future picture of permit tssu~ce. the cowry must provlde some ~arantee to the public that building permit issuance will not be cut off without prior notice. r'' Mr. Finn pointed out there is a 20.8 percent in total appropriations, a significant part of which is the annualized cost of J3 environmental specialists and one secretary transferred from '.Planning Sea-vices. Also included in that, he said, ts the annualized ~cost of a Engineering Technician II transferred from ~.W~thout those § positions, there would 'be a 7.5 percent increase ~n appropriations for this budget. Mr. Dorrill said that none of positions ts new, they pre-existed in all departments and the in those positions have been transferred for better coor-...- l~nattoa. '' Mr. Finn said this is the remainder of what was budgeted last ' ~ear under the Coastal Zone Management contract ~)~: . · There being no further business for the Good of the County, the ~eetlng was adjourned by Order of the Chair - Time: 4:15 P.M.