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03/20/2015 Minutes il:i1E01105FIT , 201S MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, March 20, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Dick Severn Trent Operating Services Robert Soto Soto's Lawn Service Numerous Residents The following is a summary of the discussions and actions taken at the March 20,2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr.Davis called the meeting to order; Mr.Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the February 20,2015 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the February 20, 2015 Meeting;and requested any additions,corrections or deletions. There not being any, Wednesday,4/1/15 March 20,2015 Port of the Islands CID On MOTION by Mrs. Dillon seconded by Mr. Bissell with all in favor,the Minutes of the February 20,2015 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Robert Soto made a presentation to the Board. • There are multiple issues with the irrigation on Newport Drive. There is currently no power to the new meter. Someone stole the timer from the marina side,which was just replaced one year ago and would be covered by insurance,and should be reported to the Sheriff. There was a main line break at the entrance of Newport Drive. A repair needs to be made to the asphalt. Mr. Soto will work on this area commencing Monday. On MOTION by Mr.Ziko seconded by Mr.Bissell with all in favor, Mr. Robert Soto of Soto's Lawn Service was authorized to repair two irrigation locations,as discussed. • Meter timers also need to be repaired. The Oak Trees have been breaking the main lines. Mr. Ziko MOVED to authorize Mr. Robert Soto of Soto's Lawn Service to do boring to repair meter timers in the estimated amount of$750; and Mr.Bissell seconded the motion. • Mr. Soto will keep the Board updated as to the exact cost. There being no further discussion, On VOICE vote with all in favor,the prior motion was approved. • The washout was repaired. • Mr. Soto will put together the estimate for Newport;will start working on the main line and will keep the Board updated regarding the asphalt repairs. 2 Wednesday,4/1/15 March 20,2015 Port of the Islands CID • Mr. Soto will get estimates for lighting including the lights at the entrance. • The new plantings have taken hold. • The Crepe Myrtle on U.S.41 will be trimmed. • The wet check on Cays Drive has been done and the grasses to the Gun Club will be trimmed prior to onset of the rainy season. • The Board requested a proposal for the extension of irrigation to the Union Road entrance. • The Board requested that Soto provide an estimate for wiring new light fixtures at the entrances of both Cays and Newport Drives. FIFTH ORDER OF BUSINESS New Business A. Discussion of Broken Plant Pot • Mr. Soto still has the plant. • The Board concurred not to replace the pot and place the plant in another area. FOURTH ORDER OF BUSINESS Old Business(Continued) A. Review of Landscape Maintenance Performance(Continued) • The Board would like the report at least three to four days prior to the meeting;Mr. Soto will e-mail it with more detail. • Mr. Soto should attend the Board meeting every month unless there are no issues. B. Discussion of Tablets for Supervisor Business • Mr. Teague presented price comparisons; a copy of which is attached hereto and made part of the public record. • The Board discussed differences between the Microsoft Surface 2 and the Apple IPad Air, and whether or not the Board is actually interested in proceeding at this time. • This item will be tabled for the time being due to the fact the Board does not want to spend the money now. ELEVENTH ORDER OF BUSINESS Public Comment Period • Mr. Jack Crey commented the Stella Maris HOA is willing to clean both entrance monuments on Cays Drive. Mr.Dan Truckee spoke to Mr. Edge about this. They are requesting installation of a spicket on Cays Drive in order to accomplish this. A riser may be run from the sprinklers. 3 Wednesday,4/1/15 March 20, 2015 Port of the Islands CID SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the February 28,2015 Financial Statements and Check Register Mr. Teague presented the February 28,2015 Financial Statements and Check Register for the Board's review and approval;copies of which are attached hereto and made part of the public record. • The bank statement will improve once all monies are paid. • $1,000 was deposited into a new money market account since staff got a better rate. • A draft Budget has been completed and will be available for discussion at the next meeting. Mr. Bissell MOVED to approve the February 28, 2015 Financial Statements and Check Register. • $19,000 was allocated for road improvements. Mrs. Dillon SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, the February 28, 2015 Financial Statements and Check Register were approved. B. Discussion of Follow-Up Items • Mrs. Dillon reminded Mr. Teague to update the website. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of March 2015 Field Manager's Report • All compliance issues have been met. • A new electrical panel was installed on Lift Station#4 on Cays Drive. • A representative from Pollution Control conducted an inspection and staff does not expect a negative report. • Mr.Edge removed some roadway signs. • Irrigation was reduced based on calculations. The Board held a discussion regarding the water loss report. 4 Wednesday,4/1/15 March 20,2015 Port of the Islands CID • Severn Trent staff initiated the contract extension renewal for operating services. The Board concurred that Mr. Davis will serve as the liaison. Mr. Cox should be kept in the loop. A draft will be e-mailed to the Board for comments; after which it will be redlined with the Board's comments. • Two Stop Signs were approved when the striping was done and are needed on Sunset Cay, as the old ones are faded. This will be addressed when Mr. Edge returns. This does not need to be presented to the Board for approval,as Mr. Edge has spending authority since the cost is minimal. B. Signage in Right-of-Way • The work is complete. EIGHTH ORDER OF BUSINESS Attorney's Report • Mr. Cox commented the zoning of the C-4 District does not permit outside storage of equipment or merchandise unless associated with an on-site commercial activity. The C-S District does allow this. A. Update on North Hotel Foreclosure Proceedings • There was a Hearing last Friday in which multiple motions were filed. • Mrs.Motwani indicated that no one can get a deficiency judgment against her even though she signed the documents. This will not delay the motion to set a foreclosure hearing. • The hearing on the remaining counts will be scheduled. Details will be discussed at the next meeting during the Attorney/Client Session. • The CID may file for a delinquent tax foreclosure on the Holecek property after April 1, 2016, but until that time the CID will assess 1% interest charges on a monthly basis. Repair of the Orchid Cove drainage cap on the inlet was addressed. • The CID is responsible for maintenance of the inlets and drainage system. • Mr. Benson discussed this matter. • The CID is responsible for renewal of the asphalt when it needs to be done. • According to Mr.Cox,the CID has a Quit Claim Deed to Stella Maris North,as the CID accepted responsibility for this,but does not own it. • Orchid Cove staff will be responsible to replace the broken drainage cap. 5 Wednesday,4/1/15 March 20,2015 Port of the Islands CID NINTH ORDER OF BUSINESS Engineer's Report • Mr. Benson received a request from the SFWMD to assist with their plan to update the Lower West Coast Water Supply Plan. They are looking for feedback, which Mr. Benson provided. • The CID may be eligible to receive a York Award for reuse water. • Mr. Benson presented the Water Resource Summary Report; a copy of which is attached hereto and made part of the public record. • The Manatee Mitigation Project conducted by SFWMD will commence in April. It is important that someone from the CID take date and time stamped photos of the sea wall and other surrounding areas. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors,the next order of business followed. ELEVENTH ORDER OF BUSINESS Public Comment Period (Continued) • Ms. Kungle commented on signage for towing. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, the meeting was adjourned at 12:51 p.m. Calvin Teag . An..ony Davis Secretary 6 Wednesday,4/1/15