01/16/2015 Agenda iRgRiluyiE
Port of the Islands Community Improvement Dis 'et 1 _w
Board of Supervisors Y
J.Anthony Davis,Chairman Calvin Teag�trict Manager
Norine Dillon,Vice Chairperson Daniel Cox,Distrlc o
Dale Lambert, Assistant Secretary Ronald Benson,District Engineer
Theodore Bissell,Assistant Secretary
Richard Ziko,Assistant Secretary
Regular Meeting Agenda
Friday,January 16,2015—10:00 a.m.
1. Call to Order and Roll Call
2. Approval of the Minutes of the December 19,2014 Meeting
3. Public Comment on Agenda Items
4. Old Business
A. Review of Landscape Maintenance Performance
B. Discussion of Landscape Maintenance Contract
C. Road Paving Project Update
D. Discussion of Inserts with Utility Bills
E. Discussion of Newsletter Inserts
5. New Business
6. District Manager's Report
A. Approval of the December 31,2014 Financial Statements and Check Register
B. Discussion of Follow-Up Items
7. Field Manager's Report
A. Discussion of January 2015 Field Manager's Report
B. Lift Station Projects Update
8. Attorney's Report
A. Update on North Hotel Foreclosure Proceedings
9. Engineer's Report
10. Supervisors' Requests
11. Public Comment Period
12. Adjournment
The next meeting is scheduled for Friday, February 20,2015,at 10:00 a.m.
District Office: Meeting Location:
Severn'frent Services,Inc. Orchid Cove Clubhouse
5911 Country Lakes Drive 25005 Peacock Lane
Fort Myers,Florida 33905 Naples,Florida 34114
239-245-7118 http://poicid.com/ 239-430-0806
Swade, Janice
From: Teague,Calvin
Sent: Sunday,January 18,2015 10:17 PM
To: Swade,Janice
Subject: FW: POI Notes January 2015
Not certain you got this,but it was discussed.
From:Claire Campbell[mailto:info @sotolawn.com]
Sent:Friday,January 16,2015 9:06 AM
To:'Dillon Norine'; Edge, Robert;Teague,Calvin;rcziko @embarqmail.com;dalelambert @embargmail.com; 'Anthony
Davis'; kehlemeier @basicisp.net
Subject: PO1 Notes January 2015
Good Morning. Drive around performed with Kathrynn K. and Robert Soto.
• Mulch is complete
• Jay completed Ant treatment within the last month
• Conducting a complete wet check(next week),we noticed dry spots on Newport Drive
• Trimmed Cardboard plants half way to prevent blind spots
• We provided a quote for Hibiscus to be replaced on Newport Drive
• Jay will spot treat for weeds on Tuesday(01/20),weather permitting
Thanks,
Claire Campbell
\ g:
Soto S
Lawn Service, Inc. L
2830 35th Avenue NE Naples, FL 34120
Sotolawn.com
Phone:(239)354-1080 Fax:(239)354-1045
Contact us:
Claire info @sotolawn.com(Office)
Robert robert @sotolawn.com
Scott scott @sotolawn.com
Donna donna @sotolawn.com
Lila lila @sotolawn.com (irrigation)
i
Soto's I . 7.. ,` i
Lawn Service, Inc.
Phone(239)354-1080 soto lawn yahoo.com Fax(239)354-1045
Landscape Maintenance Contract
for Port of the Islands Community Improvement District
This Agreement is between the Port of the Islands Community Improvement District
("District"),whose address is do ST Management Services,Attn: Mr.Cal Teague, 5911
Country Lakes Drive,Fort Myers,FL 33905 and Soto Lawn Service, Inc.,a Florida corporation
("Soto")whose address is 2830 35th Avenue NE,Naples,FL 34120.
GENERAL
Proper landscape maintenance sustains the quality and health of a landscaped area and preserves
the intended design concept. Landscaping is intended to provide an overall aesthetically pleasing
appearance for the community.
Plants are chosen for their natural shape and growth habit. All cultural practices should
encourage and enhance the natural form of the plant material. Trimming and pruning should not
alter this form appreciably
The following is to serve as required specifications and to provide guidance in the maintenance
of the areas which fall under the Maintenance Contract.All material is guaranteed by the
Contractor to be as specified.All requirements for fertilization are subject to the restrictions and
requirements of Collier County Ordinance 11-24.
CONTRACTOR'S PERSONNEL
A: Crew: The Contractor will provide all labor,transportation and supervision
necessary to perform the work. Work crew will be a
minimum of 4 people.
1. Contractor's personnel are perceived as representatives of the District while
on site. As such,they will wear matching,consistent uniforms and conduct
themselves in an efficient,workmanlike manner.
2. Contractor shall be fully responsible for all acts or omissions of its employees,
Contractor's subcontractors and their employees.
3. Contractor shall maintain an adequate safety program to ensure the safety of
employees and any other individuals working under this Contract. Contractor
shall comply with all OSHA standards.Contractor shall take precautions at all
times to protect any persons and property affected by Contractor's work under
this Contract, utilizing safety equipment as necessary.
4. Effective communication between the landscape contractor's personnel and
the District staff is essential to the successful satisfaction of the requirements
of this contract. In order to insure that communication is effective at least one
of the contractor's crew members will be conversationally fluent in the
English language.
B: Equipment: Field personnel will be equipped with all supplies,tools and equipment
necessary to perform the work.
C: License: Contractor will be licensed for landscape maintenance functions. All
licenses will be provided upon execution of this contract.
D: Certificate of Insurance will be supplied upon execution of the contract.
SCHEDULE OF OPERATIONS
A. Specifications: The specifications for the work shall be as described in the
Specifications attached as Exhibit"A,"which is incorporated by reference.
B. Work Schedule: Work will be scheduled on a regular basis same day each week.
In the event inclement weather impedes the work,the Contractor shall reschedule the
work at the earliest possible convenience. .All mowing,trimming and pruning work
will be done between the hours of 7:00AM and 7:00PM,Monday thru Friday
weather permitting. The Service Schedule attached as Exhibit`B"is incorporated
by reference.
C. The Contractor agrees to meet with the representatives of the Association/Owner
as often as necessary to review the landscape maintenance program. An informal
meeting shall be scheduled with the Board of directors/Landscape Committee on an
annual basis. Association could be provided with a written report as to the condition
and additional work needed to keep the property in the best condition.
D. Holiday: During the weeks of Thanksgiving and Christmas(December 24-January
2),we will make a brief walk-through visit. During this visit,we will pick up and
blow off debris only. Other holidays that fall on your regularly scheduled work day
will be rescheduled for the day prior to or following that day.
CONTRACT ADMINISTRATION
A. Contract Terms: The term of this Contract shall commence as of January 1,
2015 and shall run through September 30,2015. Unless terminated as provided
below,at the expiration of the initial term,this Contract shall automatically be
extended on a month to month basis. (Contract renewal shall be 12 months
starting October 1,2015 and shall run through Sept 30,2015)
B. Contract Amount: The contractor shall be paid monthly the amount specified
below. A billing for services will be presented at least seven(7)days prior to the
end of the current month of service. Payments shall be made no later than 10 days
following the month of service.
Maintenance Costs:
I. Well Access Rd $ 125.00
2. Water Treatment Plant $ 575.00
3. North Entry Rd. $ 591.66
4. US4I $2245.83
5. Newport Drive $ 1591.63
6. Cays Drive $ 1548.34
7. Water Management Areas $ 225.00
Monthly Billing $6902.46
Total 9 Month Basic Maintenance $62122.14
C. Termination of Contract This Contract may be terminated by the District,with or
without cause,and in its sole and absolute discretion,whether or not reasonable,
with thirty(30)days written notice by certified mail to the Contractor.Contractor
may terminate this Contract,with or without cause, in its sole and absolute
discretion,whether or not reasonable,with ninety(90)days written notice by
certified mail to the District or upon thirty(30)days written notice for failure of
the District to comply with the payment terms of this Contract
PUBLIC ENTITY DISCLOSURES
A. Public Entity: District is a public entity under Florida law and all documents
provided to District by contractor are public records subject to disclosure as
provided by law.
B. Public Financial Crimes: Contractor warrants that it has not been convicted of
any Public Financial Crime in the last three years.
• i
C. Non-Agency: Contractor is an independent contractor providing services to the
District and is neither an agency of the District nor the custodian of any public
records of the District.
D. Non-Appropriation: To the extent this Contract is a continuing contract payment
to the Contractor may only be made from annual appropriations and if funds for
this service are not appropriated by the District the Contract shall be deemed
terminated pursuant to the Termination clause above.
In witness whereof,the parties have set their hands and seal on this the day of
January,2015.
ATTEST: PORT OF THE ISLANDS COMMUNITY
IMPROVEMENT 'r RICT
r .
Calvin T-:t - - /tary Antho y Davis,Chi. an,
of Supervisors
(SEAL)
Witnesses: SOTO �,' ► • ICES,INC.,a Florida
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Witnes Sig . re 'iobert •to,President
Nahk. e4.44,96(
Print Name
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EXHIBIT"A"-Specifications
TREES
A. Staking
1. The purpose of staking trees is to support and protect young trees until they are
able to stand alone.
2. All tree stakes and ties shall be maintained to properly support the tree.They shall
be inspected a minimum of once every 60 days to prevent girdling or chafing of
trunks or branches or rubbing which may cause bark wounds.
3. Stakes should not remain on trees for longer than a one year period.
B. Pruning
1. All trees shall be allowed to grow to their natural genetic form and size,unless
specifically excluded.
2. All trees shall be pruned to promote structural strength and to accentuate the
natural form and features of the tree.
3. Pruning must be carried out to permit unobstructed passage to pedestrians and
motor vehicles and to prevent sight restrictions near intersections. This means that
branches should be maintained to 7-1/2 ft.above sidewalks and 12 ft.above
vehicular areas. Stripping of lower branches("raising up")of young trees shall not
be permitted. Lower branches shall be retained in a"tipped back"or pinched
condition with as much foliage as possible to promote trunk caliper. Lower
branches should be cut off only after the tree is able to stand erect without staking
or other support.
4. Thinning of certain species and individual specimens may be required to prevent
wind damage. Suckers,water sprouts,rubbing and heavily laden branches shall be
removed to provide less wind resistance.
5. Most Palm trees shall be trimmed annually,May 15 through June 15,when the
flower stalks have developed,but before flowering has occurred.Palms shall be
maintained on a weekly basis(or as needed)in order to remove dead or dying
fronds,coconuts and seed pods.The exception being those palms that are not
supposed to be trimmed manually and Coconut palms that may require special
consideration,scheduling and/or contracting.
C. Fertilization
1. Most trees shall be fertilized annually, in the spring,with a complete fertilizer.
Fertilization of mature trees shall be required only if the trees show a definite need
for fertilization.
2. Fertilizer shall be applied around the tree,approximately halfway between the
trunk and the drip line,at the rate of one-half pound of nitrogen per inch of trunk
diameter measured at four feet above the soil surface.
3. All trees shall be observed for signs of nutrient deficiencies and treated to correct
deficiencies throughout the year.Nutrient deficiency shall be brought to the
attention of the Manager/Owner and properly identified prior to treatment.
4. All landscaped areas within 30 ft.of established landscape palms, including areas
with turf grass and landscape plants,must be fertilized ONLY with palm fertilizer
containing 8%N—2%P— 10%K—4%Mg+micro-nutrients.
SHRUBS AND VINES
A. Pruning
I. Shrubs and vines shall be pruned to maintain growth within space limitations,to
maintain or enhance the natural growth habit,or to eliminate diseased or damaged
growth. Some species shall be trimmed appropriately to influence flowering and
fruiting,or to improve vigor.
2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to
residents or vehicles. Trimming near vehicular entry or exits shall be carried out to
prevent sight restrictions.
3. Shrubs shall be pruned to conform to the design concept of the landscape.
Individual shrubs shall not be clipped into balled or boxed forms, except where
specifically instructed.
4. Vines shall be pruned to control growth and direction,and shall not be allowed to
grow over windows,doors or other structural features,unless directed by a
representative of the Manager/Owner. Vines shall not be allowed to grow over the
crowns of shrubs or trees.
B. Fertilization
1. Most shrubs and vines should be fertilized annually. Plants that have reached
maturity may not require annual fertilization.
2. All actively growing plants,not yet at maturity,shall be fertilized yearly during the
months of February through March. Apply an appropriate slow-release, long
lasting complete fertilizer,controlled release fertilizer,or plant tablets at the
manufacturer's recommended application rate.All plants shall be observed for
signs of nutrient deficiencies and treated to correct deficiencies throughout the
year. Nutrient deficiency shall be brought to the attention of the Manager/Owner
and properly identified prior to treatment.
GROUND COVERS
A. Trimming
1. Established ground covers bordering sidewalks or curbs shall be edged as often as
necessary to prevent encroachment and to provide a well groomed appearance.
2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and
trees.
3. Some ground covers may require cutting back to remove woody growth and
promote vigor. This shall be performed at the direction of the Manager/Owner.
4. Shrubs and groundcover must be trimmed 4 in. from sidewalks and curbs.
B. Fertilization
Fertilization shall coincide with the growing season of each specific ground cover
that is still maturing. One application of a complete fertilizer in the spring,per
manufacturer's recommended rate should be adequate for established ground
covers.
TURF AREAS(LAWNS)
A. Mowing
1. Lawns shall be mowed weekly during the growing season(April thru October)and
as required during the winter months but not less than two times per month
(November thru March).The exception will be for the Well access road which will
be mowed on an as needed basis.Mowing to be done between 7:00AM and
7:00PM.All mowing equipment will have blades at optimum sharpness before
mowing starts.
2. The height of cutting shall be maintained consistently to prevent scalping or bum.
The mowing height shall be appropriate to the turf species(3 '/2-4 inches).
3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks
and streets shall be clean of clippings.
4. Mowing patterns shall be alternated each week to avoid creating ruts and
compaction.Turf areas inaccessible to mowing machinery will be controlled by
manual or chemical means,as environmental conditions permit.
5. Contractor must avoid damage to any littoral shelf plantings when mowing around
the ponds and lake management areas.
B. Edging
1. All lawn edges along sidewalks and curbs shall be edged before each mowing.
2. Edging shall be performed with a blade type mechanical edger. The cut edge
should appear as a clean,straight line.Blades should be sharpened at the start of
the day.
3. A monofilament line trimmer shall be used to trim around obstacles within the
lawn area. Care shall be taken to insure that the bark of trees and shrubs are not
damaged or stripped by the line trimmer.
4. Lawn sprinkler heads shall only be edged a sufficient amount to allow for proper
distribution of water.
C. Fertilization
1. February: apply granular fertilizer 24-2-11.
2. April: apply granular fertilizer 16-2-8.
3. October: apply granular fertilizer 16-2-8.
4. December: apply granular fertilizer 24-2-11.
5. No fertilizer containing phosphorus will be applied to any part of the landscape
unless a soil analysis indicates it is necessary. If this indication is present,no more
than .251b. of phosphorus per 1,000 square feet may be applied per application,not
to exceed.51b.per year(per the statewide Phosphorus Rule).
6. Fertilizer applied to turf grass must be based on soil analysis.
7. When nitrogen containing fertilizers are applied to turf grass,at least half of the
nitrogen must be in slow-release form.
8. Shrubs are fertilized with 8-2-10 every March and November.
DISEASE AND PEST CONTROL
A. All chemical controls must be applied under the supervision of a licensed and
qualified pest control applicator,following the procedures set forth in the labeling
and/or MSDS of the product,as required by law.
B. Healthy plants and lawns should be able to withstand minor disease and insect
damage without controls. Routine application of pesticides shall not be practiced,as
this destroys natural predator-prey relationships in the environment.
1. Where usually high infestations or infections occur, an accurate
identification of the disease or insect shall be made and the control selected
with care,prior to application.
2. The Manager/Owner shall be provided with the labeling and/or MSDS for
each pesticide used before the product is applied.
3. Any retreatment due to inadequate results will be accomplished at the
Contractors expense.
WEED CONTROL
A. Pre-Emergent Control
1. All areas dressed with decomposed granite or natural ground shall be
treated with pre-emergent herbicide a minimum of four times a year. The
pre-emergent must receive 0.5 inch of rain or be watered-in within 10 days
of application.All areas should be monitored monthly and should
additional applications be needed,these will be reviewed with the
Manager/Owner.
2. Areas seeded with wild-flowers shall be identified by the Manager/Owner
and shall not be treated with pre-emergent herbicide.
B. Post Emergent Control
1. All areas shall be kept free of weeds.Chemical and/or mechanical means
may be used as appropriate. If any weeding is not performed,maintenance
will be considered unsatisfactory.
2 Before applying herbicides,the type of weed shall be identified and the
control selected accordingly,using the most effective control for the
species,the location and the season.
3 Weeds shall not be allowed to grow in paved areas such as driveways,
walks,curbs,gutters,etc. Weeds may be removed manually or sprayed
with herbicide depending on type and location. Dead weeds shall be
removed from the paved areas.
4. The manager/owner shall be provided with the labeling and/or MSDS for
each herbicide proposed before the product is applied.
5. Post emergent shall be sprayed at the manufacturer's recommended rates.
6. Weeds shall be controlled in turf areas.Mowing is not an acceptable
method for weed control.No blade edger will be used around"tree circles".
Weed trimmers may be used for maintaining turf-grass at the edge of
mulched areas.
DEBRIS REMOVAL
A. Litter and trash including leaves,rubbish,paper,bottles,cans,rocks,gravel,and
other debris shall be removed from all areas on a weekly basis.
B. All refuse resulting from the maintenance operation on the properties shall be
removed from the properties and disposed of at proper locations.
C. Hardscape(i.e.sidewalks,patios,driveways)shall be swept or blown free of
debris weekly.
D. In no case shall landscape debris or grass clippings be allowed to enter the storm
water drains,ponds or waterways.
SURFACES
A. All areas dressed with decomposed granite(if present)shall be raked as needed,
but not less than once every four(4)weeks.
B. All soil shall be re-graded,as necessary,on a weekly basis.
C. Paved sidewalks,medians, bike-paths and patio areas shall be swept or blown off
with a power blower on a weekly basis.
IRRIGATION
A. The irrigation shall be operated at an appropriate seasonal schedule,using the
least amount of water necessary to maintain the growth,health,and vigor of all landscape
plant materials. Irrigation zone run times systems will be programmed to apply'/2-;/4
inch of water per irrigation cycle and must be held in compliance with current Collier
County water restrictions.
B. Irrigation controllers shall be re-programmed at a minimum of once monthly in
order to match plant material water needs to the irrigation applied.
C. The contractor shall maintain a log of current sprinkler station information.A
copy of the log shall be given to the Manager/Owner after the monthly inspection.The
log shall include, but is not limited to:
1. Controller location
2. Scheduled days to run
3. Start times
4. Station location
5. Each station's run time
6. End time
7. Contractor's employee initial and date
8. It might be appropriate to have a Zone map placed in the Clock Box
D. The contractor is required to employ the necessary qualified irrigation
technician(s)to maintain and repair all irrigation systems on the property. The contractor
shall maintain a reasonable inventory of commonly required repair parts on the service
vehicle in order to facilitate prompt irrigation system repairs.
F. Irrigation repairs shall be made with the same brand,make,and model of
component where the use of a different part will adversely affect the system efficiency
(i.e. sprinkler heads and emitters).
F. When a sufficient amount of rainfall has occurred,the contractor will turn off the
irrigation system until it is necessary to water again.A properly adjusted automatic rain
shut off device may be used for this purpose.
G. Areas of clear ground will be maintained around turf irrigation heads to insure
unobstructed water distribution.
H. Repairs to sprinkler equipment damaged by mowers or equipment operated by the
contractor shall be the responsibility of the contractor,at no cost to the Owner. It will be
assumed that damages to sprinkler heads and sensors,etc.are the result of contractor
operations unless otherwise documented.Any exception to this must be approved by the
Manager/Owner.
I. If repair work is not accomplished in a timely manner,the Manager/Owner shall
have the work completed and deduct the loss from the monthly payment.
J. Report and flag all water leaks and system malfunctions to the Manager/Owner
immediately.
K. All irrigation equipment, including clocks,rain sensors and sprinkler heads will
be monitored and checked monthly.
L. A master irrigation system"base"map will be drawn up by the Contractor
identifying the exact location of each controller,clock,station locations and individual
sprinkler heads owned by the CID. This will generally be done at the start of the initial
contract period and will be a separate billable item to the Owner.Updating of the map
will be done on a schedule to be determined by the Manager/Owner.
LIGHTING
A. Lighting at the entrances of Newport and Cays Drive shall be monitored and maintained
by the Contractor with particular attention to maintaining fixtures,bulbs,timing devices
and shrubbery clearance around the lighting fixtures to ensure proper illumination of
applicable signage.
B. All additional lighting owned by the CID should receive the same monitoring and
maintenance efforts by the Contractor.
M. Repairs to lighting equipment damaged by mowers or equipment operated by the
contractor shall be the responsibility of the contractor,at no cost to the owner.The
contractor shall maintain a reasonable inventory of commonly required repair parts on the
service vehicle in order to facilitate prompt lighting system repairs.
C. If repair work is not accomplished in a timely manner,the Manager/Owner shall have
the work completed and deduct the loss from the monthly payment.
D. fhe contractor is required to employ the necessary qualified lighting technician(s)to
maintain and repair all lighting systems on the property.
E. Lighting will be checked quarterly at a fee of$120.00,billed at the time of
inspection. Quote will be provided for any repairs needed.
REPLANTING AND EXTRA WORK
A. Dead or Damaged Plant Material which dies through the fault or neglect of the
Contractor,or due to preventable circumstances,shall be replaced with a specimen of
the same species and of equal or similar size as the plant lost,at no cost to the owner.
This must be coordinated with the Manager/Owner.
B. Mulching should be done annually in September or October after the rainy season
subsides with a good quality"heavy"mulch. Mulch should be maintained at a depth of
2.5 inches and no cypress mulch shall be used.The possibility exists of mulching 2x a
year or at least re-mulching in washed-out areas as necessary and will be discussed with
the Manager/Owner for approval prior to mulch application.No mulch will be applied
within six(6)inches of plant bases,tree/palm trunks.Mulching will be done as a
separate billable contract item,or as a separate contract at the discretion of the
Manager/Owner.
C. Monthly Report—Contractor will perform a monthly drive/walk-thru of the property
with the District's designated representative.A detailed monthly report shall be
provided to the Board of Supervisors at least ten(10)business days before the
scheduled board meeting each month. Contents of the report should be discussed with
the Manager/Owner.
D. Some services that are not specifically covered by this Scope may require special
consideration and/or approval of the CID Board of Supervisors, i.e. Plant replacement,
turf grass renovation—over-seeding,sod removal/replacement, landscape design and
installation,control of certain difficult weeds,such as sedges and crabgrass,fire ants in
the landscape,tree recovery and debris removal after storms,and turf grass aeration and
de-thatching.
E. All work shall be completed in accordance with the most current version of the ANSI
A300 Standard Practices for Tree,Shrub and Other Woody Plant Maintenance and the
ANSI Z133.1 Safety Requirements for Arboriculture Operations.
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Port of the Islands
Community Improvement District
Financial Report
December31, 2014
Prepared by
SEVERN
TRENT
sFRVicES
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1 -2
General Fund
Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 3
Trend Report Page 4
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance............... Page 5-6
Trend Report Page 7
SUPPORTING SCHEDULES
Check Register Page 8-9
Special Assessments-Collection Schedule .......................................................... Page 10
Construction Schedule .......................................................... Page 11 -13
CIP Status Report ............... .. -..................................... Page 14- 15
Cash Flow Projections Page 16-19
Cash Flow Projections-5 year Page 20
Monthly Activity Report Page 21 -26
Accounts Receivable Ageing Report(90+days outstanding).......................................... Page 27-28
Repair and Maintenance Detail Reports Page 29-31
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
December 31, 2014
PORT OF THE ISLANDS
Community Improvement District Governmental and Enterprise Funds
Balance Sheet
December 31,2014
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL
ASSET
Current Assets
Cash-Checking Account $ 402,271 $ 426,601 $ 828,872
Accounts Receivable 417 - 417
Assessments Receivable 231,351 635,492 866,843
Mow-Doubtful Collections (231,351) (635,492) (866,843)
Interest/Dividend Receivables 1,050 - 1,050
Due From Other Funds 226,878 - 226,878
Investments:
Certificates of Deposit-18 Months 152,763 - 152,763
Money Market Account 221,121 6,760 227,881
Construction Fund - 127,145 127,145
Prepaid Items 2,036 2,036 4,072
Total Current Assets 1,006,336 562,542 1,568,878
Noncurrent Assets
Fixed Assets
Land - 293,061 293,061
Infrastructure - 15,321,761 15,321,761
Accum Depr-Infrastructure - (4,543,538) (4,543,538)
Equipment and Furniture - 327,167 327,167
Accum Depr-Equip/Furniture - (101,000) (101,000)
Construction Work In Process - 3,090 3,090
Total Noncurrent Assets - 11,300,541 11,300,541
'TOTAL ASSETS $ 1,006,336 $11,863,083 $12,869,4191
LIABILITIES
Current Liabilities
Accounts Payable $ 12,418 $ 12,662 $ 25,080
Accrued Expenses 9,833 27,294 37,127
Deposits - 33,560 33,550
Other Current Liabilities - 6,919 6,919
Revenue Bonds Payable-Current - 532,827 532,827
Due To Other Funds - 226,678 226,678
Total Current Liabilities 22,251 839,930 862,181
Long-Term Liabilities
Revenue Bonds Payable-LT - 2,958,145 2,958,145
Total Long-Term Liabilities - 2,958,145 2,958,145
(TOTAL LIABILITIES 22,251 3,798,075 3,820,326
Report Date:1/5/2015
1
PORT OF THE ISLANDS
Community Improvement District Governmental and Enterprise Funds
Balance Sheet
December 31,2014
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL
FUND BALANCES/NET ASSETS
Fund Balances
Nonspendable:
Prepad Items 2,036 - 2,036
Assigned to:
Operating Reserves 103,881 - 103,881
Unassigned: 878,168 - 878,168
Net Assets
Irvested in capital assets,
net of related debt - 7,809,570 7,809,570
Unrestricted/Unreserved - 255,438 255,438
TOTAL FUND BALANCES/NET ASSETS $ 984,085 $ 8,065,008 $ 9,049,093
'TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 1,006,336 $11,863,083 $12,869,419
Report Date:1/5/2015
2
PORT OF THE ISLANDS
Community Improvement District General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending December 31,2014
YTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC-14
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
REVENUES
Interest-Investments $ 2,153 $ 538 $ 363 $ (175) 16.86% $ 70
Special Assmnts-Tax Collector 430,597 143,533 231,079 87,546 53.66% 110,898
Special Assmnts-Discounts (17,224) (5,742) (9.162) (3,420) 53.19% (4,314)
Other Miscellaneous Revenues - - 1,870 1,870 0.00% 1,870
TOTAL REVENUES 415,526 138,329 224,150 85,821 53.94% 108,524
EXPENDITURES
Administration
PIR-Board of Supervisors 7,000 1,500 1,500 - 21.43% 500
FICA Taxes 536 134 115 19 21.46% 38
ProfServ-Engineering 26,000 6,500 1,919 4,581 7.38% 419
ProfServ-Legal Services 14,000 3,500 2,260 1,240 16.14% 48
ProfServ-Mgmt Consulting Sew 30,092 7,523 7,523 25.00% 2,506
ProfServ-Property Appraiser 6,459 6,459 4,758 1,701 73.66% -
ProfServ-Special Assessment 9,806 9,806 9,806 100.00% 9,806
Auditing Services 3,500 1,750 - 1,750 0.00% -
Postage and Freight 1,200 300 126 174 10.50% 31
Rental-Meeting Room 350 75 75 - 21.43% 25
Insurance-General Liability 8,786 2,197 2,036 161 23.17% -
Printing and Binding 1,300 325 83 242 6.38% 52
Legal Advertising 1,000 250 162 88 16.20% -
Miscellaneous Services 1,380 345 277 68 20.07% 72
Misc-Assessmnl Collection Cost 8,612 2,871 4,438 (1,567) 51.53% 2,132
Misc-Web Hosting 1,000 250 212 38 21.20% 71
Office Supplies 500 125 - 125 0.00% -
Annual District Filing Fee 175 175 175 100.00% -
Total Administration 121,696 44,085 35,465 8,620 29.14% 15,702
Field
Contracts-Mgmt Services 100,000 25,000 25,000 - 25.00% 8,333
Contracts-Landscape 82,830 20,708 20,707 1 25.00% 6,902
Electricity-Streetlighting 19,000 4,750 3,817 933 20.09% 1,273
Utility-Irrigation 17,000 4,251 3,278 973 19.28% 917
R&M-Renewal and Replacement 70,000 17,500 (1D) 17,510 -0.01% (360)
R&M-Roads&Alleyways 4,000 1,000 - 1,000 0.00% -
R&M-Signage 1,000 250 - 250 0.00% -
Total Field 293,830 73,459 52,792 20,667 17.97% 17,065
'TOTAL EXPENDITURES 415,526 117,544 88,257 29,287 21.24% 32,767'
Excess(deficiency)of revenues
Over(under)expenditures - 20,785 135,893 115,108 0.00% 75,757
Net change in fund balance $ - $ 20,785 $ 135,893 $ 115,108 0.00% $ 75,757
FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192 848,192
FUND BALANCE,ENDING $ 848,192 $ 868,977 $ 984,085
Report Date:1/2/2015
3
PORT OF THE ISLANDS
Community Improvement District Trend Report-General Fund
Statement of Revenues,Expenditures and Changes in Fund Balances
For the Period Ending December 31,2014
TOTAL 1
Oct Nov Dec Aotute Thee Adopted
Account Description Actual Actual Actual 12/3112014 Budget
Revenue
Interest-Investments $ 163 $ 134 $ 70 $ 363 $ 2,153 .
SpecialAssmnts-TaxColleclo 3,831 116,349 110,898 231,079 430,597
SpecialAssmMS-Oiscounh (201) (4,647) (4,314) (9,162) (17,224)
Total Revenues 3793 111,838 108,524 224,150 415,526
Expenditures
Admin(stntiee
RR-Board of Supervisors 400 600 500 1,500 7,000
FICA Taxes 31 46 38 115 538
ProfServ-Engineering - 1,500 419 1,919 26,000
ProfSery-Legal Service: - 2,213 48 2,260 14,000
ProfServ-Mgmt Consulting Sen 2,508 2,508 2,508 7,523 30,092
ProfServ-Property Appraiser 4,758 - 4,758 6,459
ProfServSpecial Assessmen - - 9,806 9,806 9,806
Auditing Services - - - - 3,500
Postage and Freigh 12 83 31 126 1,200
Rental-Meeting Room 25 25 25 75 350
Insurance-General Liabihl 2,036 - - 2638 8,786
Priming and Bindint 31 - 52 83 1,300
Legal Advertising 162 - 162 1,000
Miscellaneous Service! 122 83 72 277 1,380
Misc-AssessmnlCalection Cos 73 2,234 2,132 4,438 8,612
Misc-Web Hosting 71 71 71 212 1,000
Office Supplies - - - - 500
Annual District Filing Fei 175 - - 175 175
Total Administrative 10,404 9,363 15,702 35,465 121,696
Field
Contracts-Mgmt Services 8,333 8,333 8,333 25,000 100,000
Contracts-Landscape 6,902 6902 6,902 20,707 82,830
Electricity-Streetighlin 1,272 1,273 1,273 3,817 19,000
Utility-Irrigates 1,205 1,156 917 3,278 176(x1
R&M-Renewal and Replacement 350 - (360) (10) 70,000
R&M-Roads 8 Alleyways - - - - 4,000
R&M-Signage - - - - 1,000
Total Field 18,062 17.664 17,065 52,792 293.830
Total Expenditures 28,468 27,027 32,787 88,257 415,529
Excess(deficiency)of revenues
Over(under)expenditures $ (24,673) $ 84809 $ 76757 135,893 -
FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192
FUND BALANCE,ENDING $ 984,085 $ 848,192
Report Date: 1/2/2015
4
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending December 31,2014
YTO ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC-14
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
OPERATING REVENUES
Interest-Investments $ 285 $ 71 $ 31 $ (40) 10.88% $ -
Water Revenue 53,700 13,425 10,429 (2,996) 19.42% 3,914
Sewer Revenue 81,200 20,300 14,871 (5,429) 18.31% 5,471
Irrigation Fees 110,900 27,725 23,293 (4,432) 21.00% 8,768
Special Assmnts-Tax Collector 1,139,500 379,833 581,536 201,703 51.03% 279,088
Special Assmnts-Discounts (45,580) (15,193) (23,057) (7,864) 50.59% (10,856)
Other Miscellaneous Revenues - - 811 811 0.00% 261
TOTAL OPERATING REVENUES 1,340,006 426,161 607,914 181,753 45.37% 286,646
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 7,000 1,500 1,500 21.43% 500
FICA Taxes 536 134 115 19 21.46% 38
ProfServ-Engineering 26,000 6,500 1,919 4,581 7.38% 419
ProfServ-Legal Services 14,000 3,500 2,260 1,240 16.14% 48
ProfSery-Mgmt Consulting Sem 30,216 7,554 7,554 - 25.00% 2,518
ProfServ-Property Appraiser 17,093 17,093 12,866 4,227 75.27% -
ProfServ-Special Assessment 8,366 8,366 8,366 - 100-00% 8,366
Auditing Services 3,500 1,750 - 1,750 0.00%
-
Postage and Freight 1,200 300 156 144 13.00% 61
Rental-Meeting Room 350 75 75 - 21.43% 25
Insurance-General Liability 8,786 2,197 2,036 161 23.17% -
Printing and Binding 1,300 325 83 242 6.38% 52
Legal Advertising 1,000 250 162 88 16.20% -
Miscellaneous Services 2,600 650 457 193 17.58% 109
Misc-Assessmnt Collection Cost 22,790 7,597 11,170 (3,573) 49.01% 5,365
Office Supplies 500 125 125 0.00%
Total Personnel and Administration 145,237 57,916 48,719 9,197 33.54% 17,501
Water-Sewer Comb Services
Contracts-Mgmt Services 309,533 77,383 77,383 - 25.00% 25,794
Contracts-Generator Maint 1,750 - 551 (551) 31.49% 551
Communication-Teleph-Field 4,512 1,128 1,463 (335) 32.42% 283
Utility -General 87,000 21,750 19,653 2,097 22.59% 6,959
R&M-Irrigation 35,000 8,750 317 8,433 0.91% 72
R&M-Water Plant 20,000 5,000 16,109 (11,109) 80.55% 3,327
R&M-Waste Water Plant 15,000 3,750 (4,698) 8,448 -31.32% (4,698)
Misc-Licenses&Permits 7,375 6,375 - 6,375 0_00% -
Cap Outlay-Waste Water Plant 50,796 12,699 - 12,699 0.00% -
Total Water-Sewer Comb Services 530,966 136,835 110,778 26,057 20.86% 32,288
Debt Service
Principal Debt Retirement 532,827 - - - 0.00% -
Interest Expense 122,533 61,267 10,211 51,056 8.33% -
Total Debt Service 655,360 61,267 10,211 51,056 1.56% -
Report Date:1/2/2015
5
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending December 31,2014
VTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF DEC.14
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAY) AMENDED BUD ACTUAL
TOTAL OPERATING EXPENSES 1,331,563 256,018 169,708 86,310 12.75% 49,789
Operating income(loss) 8,442 170,143 438,206 268,063 5190.78% 236,857
Charge in net assets $ 8,442 $ 170,143 $ 438,206 $ 268,063 5190.78% $ 236,857
TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,626,802 7,626,802 7,626,802
TOTAL NET ASSETS,ENDING $ 7,635,244 $ 7,796,945 $ 8,065,008
Report Date:1/2/2015
6
PORT OF THE ISLANDS
Community Improvement District Trend Report-Water And Sewer Fund
Statement of Revenues,Expenses and Changes in Net Assets
For the Period Ending December 31,2014
i TOTAL i
Oct Nov Dec Actual Thry Adopted
Account Description Actual Actual Actual 1213112014 Budget
Ooeratlnri Revenues
Interest-Investments $ 16 $ 15 $ • $ 31 $ 285
Wafer Revenue 2,875 3,640 3,914 10,429 53,700
Sewer Revenue 4,255 5,145 5471 14,871 81,200
Inigation Feet 6,581 7544 5768 23,293 110,900 ,
Special Assmvts-Tax Collecto 9,642 292508 279,088 581,536 1,139,500 I
Special Assaults-Discount! (506) (11,694) (10,856) (23,057) (45,550)
Total Operating Revenues 23,088 296,191 286,646 607,914 1,340,005
Operative Expenses •
Penonnel and AdminlslratloR
PR-Board of Supervisors 400 600 500 1,500 /000
FICA Taxes 31 46 38 115 536
ProfServ-Engineering - 1,500 419 1,919 26,000
ProfServ-Legal Services - 2,213 48 2260 14,000
PrdServ-Mgrs Consulting Sen 2,518 2,518 2,518 7,554 30,216
ProfServPropertyAppraiser 12866 • - 12,866 17,093
ProlServ-Special Assessmen 8,366 8,366 8.366
Auditing Service - - - • 3,500
Postage and Freigh 12 83 61 156 1,200
Rental-Meeting Room 25 25 25 75 350
Insurance-General Liabilit 2,036 - - 2,036 8,786
Printing and Bndini 31 - 52 83 1,300
LegalAdvertisins 162 - - 162 1,000
l4scellaneous Service: 227 122 109 457 2,600
Mesc-lssessmmt Collection Cos 183 5,622 5,365 11,170 22,790
Office Supple: - - - - 500
Total Personnel and Administration 18,491 12,729 17,501 48,719 145,237
Wales-Sewer Comb Services
Contracts-MgmtServices. 25,794 25,794 25,794 77,383 309,533
Contracts-Generator Mainl - - 551 551 1,750
Commuricalion-Teleph-Fiala 913 287 283 1,483 4,512
Utilty-Genera 6,201 6,493 6,959 19,653 87,000
R&M•Inigatior 245 - 72 317 35,000
R&M-Water Plant 4,331 8,450 3,327 16,109 20,000
R&M-Waste Water Plan - - (4.698) (4,698) 15,000
MBsc-Licenses&Permit, - - - - 7375
Cap Outlay-Waste Water Plan - - - - 50,796
Total Water-Sewer Comb Services 37,484 41,004 32,288 110,778 530,966
Debt Service
Principal Debt Retiremem - - - - 532,827
Interest Expense - 10,211 - 10,211 122,533
Total Debt Service - 10,211 - 10,211 655,360
Total Operating Expenses 55,975 83,944 49,789 189,708 1,331,563
Operating income(lass; 5 (32,887) $ 234.237 $236,857 438,206 8,442
TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,628,002 7,026,802
TOTAL NET ASSETS,ENDING $ 8,065,008 $ 7,635,244
Report Date:1/2/2015 .
7
Port of the Islands
Community Improvement District
Supporting Schedules
December31, 2014
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.1.
PORT OF THE ISLANDS
Community Improvement District
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2015
ALLOCATION BY FUND
DISCOUNT/ GROSS
DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER
RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND
Assessments Levied FY 2015" $ 1,174,931 $ 334,109 $ 840,822
Allocation% 100% 28% 72%
10/30/14 $ 12,510 $ 707 $ 255 $ 13,473 $ 3,831 $ 9,642
11/14/14 $ 70,133 $ 2,955 $ 1,431 $ 74,519 $ 21,190 $ 53,328
11/25/14 $ 314,825 $ 13,386 $ 6,425 $ 334,636 $ 95,159 $ 239,477
12/12/14 $ 336,730 $ 14,178 $ 6,872 $ 357,780 $ 101,740 $ 256,040
12/31/14 $ 30,590 $ 992 $ 624 $ 32,206 $ 9,158 $ 23,048
TOTAL $ 764,788 $ 32,219 $ 15,608 $ 812,614 $ 231,079 $ 581,536
%Collected 69."6% 69.16% 69.16%
TOTAL OUTSTANDING $ 362,317 I$ 103,030 $ 259,267
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
FY 2014 1058920500 POI Hotel 119,637
FY 2014 1058920005 POI Realty LLC 268,677
Total Delinquent Parcels 866,844
Note". Three parcels were billed oft roll subsequent to budget adoption.
Report Date:1/2/7015 10
PORT OF THE ISLANDS
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1.Recap of Capital Project Fund Activity Through December 31,2014
Bond Issued(Construction Account) $ 5,500,000
Source of Funds:Interest Earned $ 8,538
Use of Funds:
COI $ (42,700)
COI(costs transferred to checking account) $ (5,000)
Disbursements: Water Treatment Plant $ (5,333,694)
$ (5,381,394)
Adjusted Balance in Construction Account December 31,2014 $ 127.145
2.Funds Available For Construction at December 31,2014
Book Balance of Construction Account at December 31,2014 $ 127,145
Construction Funds available at December 31,2014 $ 127,145
3.Investments-BB&T at December 31,2014
Estimated
Type Yield Principal
Construction Fund: 0.12% $ 127,145
ADJ:Outstanding Amounts Due $
Balance at December 31,2014 $ 127,145
4. General Bond Information
Issued: 2010
Matures: 2020
Bond Interest Rate: 3,51%
FY 2015 budgeted bond payment as%of gross assessments(water/sewer fund): 57%
Report Date:1/2/2015 11
PORT OF THE ISLANDS
Community Improvement District
Construction Schedule
AMOUNT OF CAPITAL WATER TREATMENT
REQ.# DATE I CONTRACTOR I REQUISITION OUTLAY COI PLANT
COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ -
COI 10/20/10 BB&T 2,700 2,700
COI 10/20/10 Severn Trent Management Svc 15,000 15,000
COI 11/02/10 Dan Cox 15,000 15,000
1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537
2 11/18/10 South Florida Excavation 26,504 26,504 26,504
3 11/24/10 Naples Daily News 151 151 151
4 01/04/11 Century Link 26,311 26,311 26,311
5 12/16/10 South Florida Excavation 18,009 18,009 18,009
6 02/01/11 Hole Montes 2,561 2,561 2,561
7 02/01/11 Hole Montes 16,200 16,200 16,200
8 02/01/11 Hole Montes 13,207 13,207 13,207
9 02/10/11 Benchmark EnviroAnalytical,II 1,019 1,019 1,019
10 02/17/11 Hole Montes 1,983 1,983 1,983
11 03/07/11 Hole Monies 6,250 6,250 6,250
12 03/16/11 South Florida Excavation 12,782 12,762 12,762
13 03/29/11 Cardinal Contractors 27,000 27,000 27,000
14 04/06/11 Hole Montes 13,850 13,850 13,850
15 05/05/11 South Florida Excavation 18,587 18,587 18,587
16 05/16/11 Cardinal Contractors 95,029 95,029 95,029
17 05/19/11 Hole Montes 39,565 39,565 39,565
18 06/14/11 KW Controls 1,039 1,039 1,039
19 06/14/11 Cardinal Contractors 196,572 196,572 196,572
20 07/06/11 Hole Montes 19,575 19,575 19,575
21 07/22/11 Cardinal Contractors 170,192 170.192 170,192
22 07/27/11 Hole Monies 22,325 22,325 22,325
23 08/19/11 Cardinal Contractors 156,353 156,353 156,353
24 08/30/11 Hole Montes 19,700 19,700 19,700
25 09/16/11 South Florida Excavation 6,971 6,971 6,971
26 09/16/11 South Florida Excavation 4,602 4,602 4,602
27 09/16/11 Cardinal Contractors 278,893 278,893 278,893
28 09/27/11 Michael Evans Computers 3,255 3,255 3,255
29 10/17/11 Cardinal Contractors 85,416 85,418 85,416
30 11/03/11 Hole Montes 833 833 833
31 11/03/11 Hole Montes 43,975 43,975 43,975
33 11/23/11 KW Controls 24,337 24,337 24,337
Total FY 2011 $ 1.717,261 $ 1,674,561 $ 42,700 $ 1,674,561
32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314
34 12/15/11 South Florida Excavation 4,602 4,602 4,602
35 12/15/11 RC'Technologies 7,121 7,121 7,121
36 12115/11 ITT Water Equipment Tech 586,767 586,767 586,767
37 12/16/11 Cardinal Contractors 647,523 647,523 647,523
38 12/30/11 Hole Monies 43,673 43,673 43,673
39 01/24/12 Hole Monies 25,610 25,610 25,610
40 01/24/12 Cardinal Contractors 174,823 174,823 174,823
41 01/30/12 KW Controls 73,011 73,011 73,011
42 02/24/12 Cardinal Contractors 240,416 240,416 240,416
43 03/15/12 Cardinal Contractors 246,740 246,740 246,740
44 04/05/12 Hole Montes 48,232 48,232 48,232
45 04/23/12 Cardinal Contractors 89,577 89,577 89,577
48 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578
47 05/16/12 Cardinal Contractors 62,629 62,629 62,629
48 05/17/12 KW Controls 12,169 12,169 12,169
49 06/12/12 Hale Monies 65,277 65,277 65,277
50 06/12/12 Severn Trent Environmental S. 9,027 9,027 9,027
Report Date:1/2/2015 12
PORT OF THE ISLANDS
Community Improvement District
Construction Schedule
AMOUNT OF I CAPITAL I WATER TREATMENT
REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT
51 06/12/12 BCI Technologies 20,000 20,000 20,000
52 06/13/12 Cardinal Contractors 207,112 207.112 207,112
53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680
54 07/18/12 Cardinal Contractors 13,633 13,633 13,633
55 07/25/12 W.E.Johnson Equipment 33,088 33.088 33,088
56 08/03/12 Hole Montes 49,982 49,982 49,982
57 09/04/12 Severn Trent Environmental S 3,045 3,045 3,045
58 09/04/12 Cardinal Contractors 195,290 195,290 195,290
59 09/19/12 Hole Montes 21,350 21,350 21,350
60 09/19/12 BCI Technologies 33,279 33,279 33,279
61 09/19/12 Cardinal Contractors 52,400 52,400 52,400
Total FY 2012 $ 3,282,946 $ 3,282.946 $ - $ 3,282,946
62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990
63 10/16/12 Cardinal Contractors 151,859 151,859 151,859
64 11/01/12 Hole Montes 10,027 10,027 10,027
65 12/11/12 Severn Trent 48,567 48,567 48,567
66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170
67 01/17/13 Hole Montes 8,138 8,138 8,138
68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746
69 01/17/13 Severn Trent 1,569 1,569 1,569
70 02/05/13 Cardinal Contractors 26,705 26,705 26,705
71 02/05/13 KW Controls 12,169 12,169 12,169
72 02/05/13 Hole Montes 2,533 2,533 2,533
73 02/21/13 KW Controls 12,169 12,169 12,169
74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600
75 10/11/13 Xylem 43,747 43,747 43,747
76 02/25/14 Xylem 25,200 25,200 25,200
Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187
Total FY 2014 $ - $ - $ - $ - 1
Total FY 2015 $ - $ - $ - $ - I
Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5,333,694
Interest
FY 2011 Interest $ 5,744
FY 2012 Interest 2,291
FY 2013 Interest 303
FY 2014 Interest 173
FY 2015 Interest 27
$ 8,538
Report Date:1/2/2015 13
PORT OF THE ISLANDS
Community Improvement District All Funds
Capital Improvement Program-Status Report
Updated thru 12/31/14
WATER PROGRAM
PROJECT FY 2019 PAID IN FY PAID PROJECT
NO. PROJECT NAME OR DESCRIPTION INCEPTION TO FY 2016 FY 2017 FY 2018 FY 2019
ESTIMATE" 2015 lal DATE''' STATUS
W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ ST project
W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project
Total Water Program $ - $ - $ 3,090 1$ 10,000 $ - $ - $ -
WASTEWATER PROGRAM
ST
combined
WW-23 SCADA and control panel for lift stations $ 30,796 $ - $ 77,137 $ 30,796 $ 30,796 $ - $ - w%SW-26
WW-24 MBR Membranes $ 20,000 $ $ - $ 20,000 $ - $ - $ - ST
Total Wastewater Program $ 50,796 $ - $ 77,137 $ 50,796 $ 30,796_ $ - $
. . Total WaterlSewer Fundl$ 50.796 l$ -I$ 80,227 1$ 60,796 l$ 30,796 l$ -I$ -m,.'4
NOTE Iil: the amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project
between October 1,2014 and September 30,2015.
NOTE 121: The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of
these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements.
NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present.
Report Date:1/1/2015 14
PORT OF THE ISLANDS
Community Improvement District All Funds
Capital Improvement Program-Status Report
Completed Projects
(Project No.1 Project Name or Description I Project Total'Completion' Comments
Date
IG-1 Collier County Zoning/Fire Station Property $ 22,324 11/1/2009 Completed in FY 2010
G-2 Sign Variance Petition-Union Road $ 42,883 11/1/2009 Completed in FY 2011
I R1&2 Road resurfacing and repair 1$ 413,136 j 9/30/2007!Completed in FY 2007
I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 9/30/2008 Completed in FY 2008
1-2 Irrigation Supply Well Project $ 34,765 10/1/2008 Completed in FY 2009
1-3 Wellfield Mechanical Upgrades $ 210,732 6/30/2009 Completed in FY 2009
1-4 3rd weN to provide irrigation water supply $ 287,793 8/31/2010 Completed in FY 2010
1-5 Wellfield SCADA $ 27.587 3/31/2010 Completed in FY 2010
1-6 Electrical Upgrades for Wellfield and WWTP Generator $ 247,386 2/28/2010 Completed in FY 2010
1-7 Canal PS Modifications $ 4,269 11/1/2009 Completed in FY 2010
1-10 Wellhead Retrofitting $ 11,615 9/30/2012 Completed in FY 2012
1-11 Well Monitoring $ 16,746 9/30/2013 Completed in FY 2013
1-12 Pump Retrofitting $ 10,770 9/30/2013 Completed in FY 2013
W-2 Water Treatment Plant-replace transfer pumps $ 9,887 9/30/2006 Completed in FY 2008
W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 9/30/2008 Completed in FY 2008
W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 56,877 10/31/2009 Completed in FY 2009
W-6 Water Treatment Plant-replace gaseous chem storage/feed sys(chlorine)cal liquid chem(bleach) $ 36,088 9/30/2009 Completed in FY 2009
W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 9/30/2008 Completed in FY 2008
W-13 Water Treatment Plant-design new WTP $ 488,844 9/30/2011. Completed in FY 2011
W-14A Water Treatment Plant-New Construction $ 4,409,328 9/30/2014 Completed in FY 2014
W-148 Water Treatment Plant-Inspection of new construction $ 440,894 • 9/30/2013 Completed in FY 2013
W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 257,514 9/30/2013 Completed in FY 2013
W-17 SCADA $ 223,093 10/1/2008.Completed in FY 2009
W-23 Storntw$ter Rention Ponds $ 110,778 9/30/2011 Completed in FY 2011/2012
W-23a Disinfection Conversion-free chlorine to chief amines $ 11,427 9/30/2009 Completed in FY 2008
WW-5 Wastewater Treatment Plant-Iwo new mixers $ 18,810 9/30/2008 Completed in FY 2008
WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 5/31/2008 Completed in FY 2008
Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur
WW-10 dioxide)wl liquid diem(bleach and sodium thiosulfate) $ 36,088 9/30/2009 Completed in FY 2009
WW-13A Reuse Storage Tank $ 585,299 4/30/2010 Coneeted in FY 2010
WW-1313 Automation of reuse water system and supplemental water $ 55,358 5/31/2010 Completed in FY 2010
WW-18 DynaLift MBR Membrane System $ 1,112,360 9/3012011. Completed In FY 2011
WW-19 Electrical service upgrades at WWTP $ 231,100 ' 9130/2009:Completed in FY 2009
WW-20 New WWTP Generator $ 110,776 .9/30/2009 Completed in FY 2009
WW-23 SCADA and control panel for lift stations $ 77,137 9/30/2014 Completed in FY 2014
Report Date'1/2/2015 15
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PORT OF THE ISLANDS
Community Improvement District All Funds
Cash Flow Projections-5 Year
GENERAL FUND
ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019
Operatina Revenues
Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373
Delinquent Assessments $0 $0 $0 $0 $0
Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153
Total Operating Revenues $415,526 $415,526 $415,526 $415,526 8415,526
Operating Expenditures
Administrative $121,696 $125,347 $129,107 $132,981 $136,970
Maintenance $293,830 $302,645 $311,724 $321,076 $330,708
Total Operating Expenditures $415,526 $427,992 $440,832 $454,056 $467,678
Capital Expenditures
CIP Projects $0 $0 $0 $0 $0
Total Capital Expenditures $0 $0 $0 $0 $0
Estimated Ending Cash Balance
WITHOUT past due assessments or FY 2015 off
roll billing $ 787,111 $774,645 $749,339 $710,809 5658,657
Estimated Ending Cash Balance
W.TH past due assessments and FY 2015 off
roil billing $ 1,111,092 $1,098,626 $1,073,320 $1,034,790 $982,638
WATER AND SEWER ENTERPRISE FUND
ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED
FY2015 FY2016 FY2017 FY 2018 FY2019
Operating Revenues
Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920
Delinquent Assessments $0 $0 $0 $0 $1
Water/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800
Interest/Miscellaneous $285 $439 $438 $466 $526
Total Operating Revenues $1,340,006 $1,340,159 $1,340,168 $1,340,186 $1,340,248
Operating Expenditures
Administrative $145,237 $145,237 $145,237 $145,237 $145,237
Maintenance $480,170 $480,170 $480,170 $480,170 $480,170
Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $625,407
Capital Expenditures
CIP Projects $50,796 $60,796 $30,796 $0 $0
Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0
Debt Service
Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,361
Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,361
Estimated Ending Cash Balance
WITHOUT past due assessments or FY 2015 off
roll billing $ (483,202) ($484,606) ($456,011) ($396,591) ($337,111)
Estimated Ending Cash Balance
WITH past due assessments and FY 2015 off
roll bilking $ 439,018 5437,614 $466,209 $525,629 $585,109
Report Date:1/2/2015 20
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Port of the Islands CDD Budget Schedule
FY 2015--2016
Key dates to work around
1. No later than June 15,2015 the budget has to be presented by the District Manager.
2. The budget has to be tentatively approved by that date and a public hearing set at
least 60 days in advance.
3. The budget legally has to be adopted prior to October 1 but assessments have to be
set and sent to the County by September 15th so they can be included on the roll.
Suggested schedule;
We are proposing May 15th and August 21st as key dates for the budget but these can be
changed based upon the BOS direction.The only restrictions are identified above.
Jan 16h—Discussion of budget and review of Budget Schedule
April 17"'-Draft Budget presented by District Manager to BOS including financials as of
3/30/15, projected expenses and revenue for remainder of the fiscal year and suggested
budget for FY 2015-2016.
May 15th -Updated Budget with financials as of 4/30/15 and discussion by BOS. Set up
workshop meeting(s),if needed.
•
June 19th-Adoption of Tentative Budget
July 17th-Discussion of any considerations prior to Public Hearing
August 21st-Public Hearing for adoption of Proposed Budget
aptAk.
December 2014 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.474 MG for the month of December,which is an
average of.080 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 2.085 MG for the month of December,which is an average of.067 MGD
Reuse System Operations and Maintenance
The reuse system delivered 8.883 MG for the month of October, which is an average of.287 MGD.
Permit Compliance:
Water Treatment Plant:
*All permit requirements met
Wastewater Treatment Plant
*All permit requirements met
At Our Treatment Facility
• Parked Backhoe in Maintenance Building.
• Parts & Supplies have been ordered for the Newport Drive & Cays Drive Master Lift Station
Upgrades. Don't have an exact date on arrival or completion as of yet, due to the majority of
the parts have to be built to specifications.
• VWVTP Mater Lift Station' Nearly all the parts have been received for the repair. The job will be
started very shortly after 100% of the necessary items are in hand.
1
12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com
efr
i V
December 2014 Field Managers Report
Potable Water Report
5-
4.5 -
4 -
3.5 -
•
N
� 3
° 2.572 2.569 2.634
c_ 2.5- 2.319
15 2. 044 2.097 2.185
F 2 -
2 092 2.132
1.5 - 1 854
1.648
1.403 1.434 1.533
1
1.09 1.052 0.969 1.142
0.5
8%8k 5% 7% 5% 6% 6% 8% 8% 9% 6% 7% 8%
0 ' ,
Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14
--e—Water Produced Water Billed —....%Water Loss
Irrigation Water Report
9.0 - R 581 8.709
8.0 7.470 7.298 7.a71
7.466
7.0 6 541 `,,, . .
'99 6.20
6.759 °7.144 6.986s, 5.981
6.0 .
— fi$46-N., '"'- 5290 5.247
w . y w6 181 .165
0 5 0 5 285 .. 5.784
r4,. __ K «...."'.''-° 5.229
c 4.0 4815 m.�.,,.. 4.444 4 4.701
2 3.0 3.921
2.0
1.0
6% 2% 4% 9% 9% 4% 6% 8% 1% 1% 8% 8%
0.0 —+-^ -
Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14
-1.0 —
Irrigation Mater ----'-Irrigation Billed---%Water Logs
3
12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469.www.severntrentservices.com
Swade, Janice
From: Ron Benson <RonBenson @hmeng.com>
Sent: Thursday,January 15, 2015 11:46 AM
To: Edge, Robert; 'Anthony Davis';dalelambert@embarqmail.com; DICK ZIKO
[rcziko @embargmail.com]; Norine&Joe[dillonpoi @embarqmail.com];Ted Bissell
Cc: Teague,Calvin; Dan Cox; Debra Hogue;Swade,Janice; Miller, Michael
Subject: Dec 2014 Water Resource Summary
Attachments: water resource summary thru dec 2014.pdf
Please find attached,the December 2014 Water Resource Summary report for Port of the Islands. You will note that the
water consumption (both drinking water and irrigation water)for December 2014 is very similar this year as it was for
December 2012 and 2013. Reuse of reclaimed wastewater effluent and reclaimed water treatment concentrate
continues at 100%,resulting in a significant amount of savings in water which would otherwise need to be withdrawn
from the wellfield.
Best wishes.
Ron
Ronald E. Benson,Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000
(239) 254-2098(fax)
(239)777-1611 (mobile)
1
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•
Swade, Janice
From: Ron Benson <RonBenson @hmeng.com>
Sent: Thursday,January 15, 2015 12:10 PM
To: Edge, Robert; 'Anthony Davis';dalelambert @embarqmail.com; DICK ZIKO
[rcziko@embarqmail.coml; Norine&Joe[dillonpoi @embargmail.comj;Ted Bissell
Cc: Teague,Calvin; Dan Cox; Debra Hogue;Swade,Janice; Miller, Michael; Dawn Barnard;
Debra Hogue
Subject: FDEP Award for POI Water Treatment Plant
The following is a reminder that POI will be receiving an award from FDEP in Punta Gorda on February 10`h. The
information is provided below. The Tentative Agenda is attached and identifies that they will be doing the award before
the lunch break. Please not that they have requested that they be notified in advance of how many representatives
from POI are expected to attend. There is no charge for this educational program,so anyone interested is invited to
attend and stay for as much of the program as interested.
Dawn Barnard and I are planning on attending from Hole Montes.
It would be good to discuss this briefly on Friday,so someone could contact FDEP to acknowledge attendance and a
head count.
FLORIDA DEPARTMENT OF I(;o
F ENVIRONMENTAL PROTECTION C,ARIDS LOPE7.-C
BOB MARTINEZ CENTER R L .GO
FLOR nA 2600 BI.AIRSTONE ROAD
TALLAHASSEE,FLORIDA 32399-2400 4'LIFFORD D.W
INTERIM SR
December 15, 2014
Ms. Dawn Barnard
dawnbarnarda,,hmeng.com
Operations Specialist
Port of the Islands Community Improvement District
c/o Bole Monies
950 Encore Way
Naples, FL 34110
Dear Ms. Barnard:
I am very pleased to announce that Port of the Islands Community Improvement District(5110231
has been selected to receive a 2014 Plant Operations Excellence Award from the Department of
Environmental Protection(DEP) in recognition of outstanding treatment plant operation,
maintenance,and compliance.
The award will be presented at a ceremony to be held at a Florida Rural Water Association semini
called Focus on Change. The seminars will take place in Panama City, Lake City,Ocala, Haines
City, Punta Gorda,and Tamarac. Your award will be presented on Tuesday, February 10,201
during the morning general session of the seminar at Charlotte Harbor Event and Conferen
Center, 75 Taylor Street,Punta Gorda, Florida. The details of the award ceremony will be
available shortly at httpliwww.&wa.netl. 1 hope that you and/or representatives from your facility
will be able to attend.
Congratulations! We look forward to seeing you on February 10, 2015. If you have any question
please contact Trevor Noble at(850)245-8635 or via email at trevor,nobleciidep.slate.li.us. While
is not required to RSVP for the event, it would be appreciated if you could let us know in advance
how many people plan on attending.
Sincerely,
Mark P.Thomasson,P.E.
Director
Division of Water Resource Management
2
FEBRUARY 10, 2015 PUNTA GORDA,Charlotte Harbor Event and Conference Center,75 Taylor Street, Punta
Gorda FL From North/South on 1-75, take exit 164(US 17-Punta Gorda), turn left(or West, depending
how you come)onto US 17 South (West Marion Ave.), after approximately 2 miles, turn
right onto Taylor Street, the Event Center is on the left. From the East, (West Palm Beach)take
US 27N/FL 80 W towards 1-75, go approximately 70 miles, merge onto 1-75 North, then take exit
164. (US 17-Punta Gorda), turn left(or West, depending how you come)onto US 17 South(West
Marion Ave.), after approximately 2 miles, turn right onto Taylor Street, the Event Center is on the
left. For additional directions, see website at www.charlotteharborecc.com.
8:00 AM - 8:45 AM REGISTRATION
Coffee and Breakfast Roll
No payment will be accepted at the door.
8:45 AM - 9:00 AM INTRODUCTIONS/WELCOME/ANNOUNCEMENTS
Florida Rural Water Association
9:00 AM - 9:30 AM DRINKING WATER UPDATE
Florida Department of Environmental Protection
9:30 AM - 10:00 AM WASTEWATER UPDATE
Florida Department of Environmental Protection
10:15 AM - 11:00 AM OPERATOR CERTIFICATION UPDATE
Florida Department of Environmental Protection
11:00 AM - 11:30 PM PUBLIC HEALTH PROTECTION, SDWA,
EBOLA AND OTHER TOPICS
Florida Department of Health/Florida Department of Environmental Protection
11:30 AM - 12:00 PM DEP Awards and Presentations
Florida Department of Environmental Protection
12:00 PM - 1:00 PM LUNCH
On Your Own
1:00 PM - 4:00 PM BREAKOUT
SESSIONS
DRINKING WATER WASTEWATER
O DEP District Update-Water
♦ Stage II Disinfection By-Products
e Cross Connection Control Rule
♦ Emergency Response Security/GATOR
♦ Revised Total Coliform Rule
0 Sustainable Energy/Water Con-servation
O DEP District Update-Wastewater
O Impaired Waters
♦ EZ DMR
♦ NNC-Numeric Nutrient Criteria
3
• Bio Solids
• Emergency Response Security!GATOR
Additional information available online:
http://www.frwa.net/default.htm
http://www.frwa.net/TRAINING/FOC/15FOC/FOCOnePageAgenda.pdf
http://www.frwa.net/TRAINING/FOC/15FOC/FOCDateAndLocations.pdf
Best wishes.
Ron
Ronald E. Benson,Jr., Ph.D., P.E.
Senior Vice President/Principal
Hole Montes, Inc.
950 Encore Way
Naples, Florida 34110
(239)254-2000
(239)254-2098 (fax)
(239)777-1611 (mobile)
4