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12/19/2014 Minutes ahr M 11 INUTES OF MEETING ��, PORT OF THE ISLANDS BY 661a_. COMMUNITY IMPROVEMENT DISTRIC s_:- — The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, December 19, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J. Anthony Davis Chairman Norine Dillon Vice Chairperson Dale Lambert Assistant Secretary Theodore Bissell Assistant Secretary(Via Telephone) Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Jean Kungle POI Realty Kathryn Kehlmeier Resident Dan McConnell Resident Sandy Taylor Resident Dan Truckey Resident The following is a summary of the discussions and actions taken at the December 19, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Davis called the meeting to order; Mr. Teague called the roll. A motion to acknowledge Mr. Bissell's difficulty in attending the meeting in person is in order. There being no comments or questions, Friday,1/2/15 December 19,2014 Port of the Islands CID On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, Mr. Theodore Bissell was authorized to exercise his voting rights at this meeting via telephone as discussed. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 21,2014 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the November 21, 2014 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor, the Minutes of the November 21, 2014 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Mr. Dan Truckey thanked the Board for assistance with the Transfer Agreement. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Edge discussed his ride-through with Ms. Kehlmeier; a copy of the report will be entered into the official record. • Mr. Edge will check the lighting at the monuments on Newport. • The Cardboard Palms will be trimmed. • The Cassia Trees were removed. • A resident discussed necessary plantings on a median adjacent to a home at 127 Newport. On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, new plantings on the medians adjacent to the home at 127 Newport Drive were approved in an amount not to exceed$100. • There are a few other areas on Newport Drive which are in the same situation. 2 Friday, 1/2/15 December 19, 2014 Port of the Islands CID • The budget should be increased to$500. On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor, the prior motion was amended in an amount not to exceed $500,as discussed. There being no further discussion, On VOICE vote with all in favor, new plantings on the medians adjacent to the home at 127 Newport Drive as well as other areas on Newport Drive in an amount not to exceed$500 was approved. • The issue with the Gumbo Limbo Tree will be handled. B. Discussion of Landscape Maintenance Contract • Mr. Cox has not completed the contract to date,but will do so for the next meeting. It just needs to be formatted. C. Discussion of Utility Delinquent Billing • One delinquency was paid off. There are three outstanding, with no responses received. Water will not be restored to the accounts until they are paid off. • Mrs. Dillon suggested giving those owners one more month to respond. • No liens may be placed because the properties are tenant-occupied, not owner- occupied. • On the Motwani account,a notice in public record was filed stating the delinquency has to be paid before any utility services are provided. The account should be closed to prevent additional late fees from accruing. D. Road Paving Project Update • Road paving is to commence in January. • If the Gun Club decides to have their portion of the road paved, there should be a separate billing. 3 Friday, 1/2/15 December 19, 2014 Port of the Islands CID FIFTH ORDER OF BUSINESS New Business A. Discussion of Inserts with Utility Bills • The item was inserted with the bills. A copy of the brochure is attached hereto as part of the public record. Discussion ensued. There is no policy and one may need to be established. • Some Board members are not in favor of having advertising included with the water bills, especially if it is religious or political in nature. • Doing this sets a precedent. • The Board should establish the types of advertising for the insert. • Mrs. Dillon suggested the Board wait until Ms. Kungle meets with Ms. Denise Wauters Johnson; after which the Board will discuss further at the next meeting. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the November 30,2014 Financial Statements and Check Register Mr. Teague presented the November 30, 2014 Financial Statements and Check Register for the Board's review and approval;copies of which will be entered into the official record. • Mr. Lambert questioned charges for work done. Mr. Edge commented the work was done,but the funds came from last year's budget. • Mr.Bissell commented on the investments. There being no further discussion, On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor,1 acceptance of the November 30, 2014 Financial Statements and Check Register was approved. B. Discussion of Naples Daily News Article Mr. Teague presented the article for discussion; a copy of which will be entered into the official record. • Severn Trent Services handles all public records requests. • All requests should be in writing. 4 Friday, 1/2/15 December 19,2014 Port of the Islands CID • The Board discussed the possibility of using Tablets. C. Discussion of Follow-Up Items • Mrs. Dillon commented on the Frank Lee letter. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of December 2014 Field Manager's Report Mr. Edge presented the Field Manager's Report for discussion; a copy of which will be entered into the official record. • Mr.Edge will check on the irrigation leak on U.S.41. • Mr.Edge is the current Operator until he can find an assistant. • Mr. Lambert commented the backhoe should not be stored outside, but Mr. Edge commented it is difficult to get it in the storage area. • Mr. Bissell was told any projects for the year are listed on the CIP. ➢ Mr. Bissell will send an e-mail to Mr. Teague expressing exactly which report he is looking for. B. Lift Station Projects Update • The project is ongoing at this time. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Foreclosure Proceedings • Any rulings from the court regarding oral arguments on the appeal will take place in a couple of weeks. • They will either affirm the ruling or remand it back to the court for a trial,which is not expected to happen. • A new entity,Ciudad de Los Angeles,acquired the property from Bacardi,but this will not affect the appeal for summary judgment. B. Stella Maris Association Agreement Update • Mr. Cox presented the executed Stella Maris Association Agreement to Mr. Davis for his signature; after which it will be recorded. This item may be removed from future agendas. 5 Friday, 1/2i15 December 19,2014 Port of the Islands CID 168 NINTH ORDER OF BUSINESS Engineer's Report 169 • Mr. Benson presented a letter from the Florida Department of Environmental 170 Protection announcing the CID's receipt of the 2014 Plant Operations Excellence 171 Award;a copy of which will be entered into the official record. 172 • There is a vacant lot on Cays Drive with a full ERC and is separate from Stella 173 Maris. They need to put in a request for service at a cost to the CID since the water 174 lines have to be extended, as this is considered a connection fee. The street may 175 have to be dug up. Mr.Benson's staff will do further research on this property and 176 submit information to Severn Trent. 177 178 TENTH ORDER OF BUSINESS Supervisors' Requests 179 • Mrs. Dillon thanked Ms. Kehlmeier's committee for putting up holiday 180 decorations. 181 182 ELEVENTH ORDER OF BUSINESS Public Comment Period 183 • Ms. Kehlmeier discussed a larger sign for Newport Drive. The county does not 184 maintain the street signs for U.S.41 Newport entrance. Nine inch signs are required 185 in order to be up to code. The cost is$42 for a double-sided sign. 186 Upon further discussion, 187 On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, 188 purchase of a double-sided nine inch sign at the U.S.41 Newport 189 Drive entrance in the amount of$42 was approved. 190 191 192 TWELFTH ORDER OF BUSINESS Adjournment 193 There being no further business, 194 195 On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, 196 the meeting was adjourned at approximately 11:46 a.m. 197 198 azae- 199 P. 200 Calvin Teagt71111111Pw Anth• Pavi 201 Secretary C . an 6 Friday. 1/2/15