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11/21/2014 Agenda DgEJTI MS- Port of the Islands Community Improvement District BY k2'� --- Board of Supervisors Norine Dillon,Chairperson Calvin Teague,District Manager Theodor Bissell,Vice Chairman Daniel Cox,District Counsel Richard Ziko,Assistant Secretary Ronald Benson, District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony)Davis,Assistant Secretary Regular Meeting Agenda Friday,November 21,2014- 10:00 a.m. 1. Call to Order and Roll Call 2. Organizational Matters A. Oath of Office for Supervisors Elected Via the General Election (Anthony Davis and Theodore Bissell) B. Designation of Officers-Resolution 2015-1 3. Approval of the Minutes of the October 17,2014 Meeting 4. Public Comment on Agenda Items 5. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract C. Discussion of Utility Delinquent Billing 6. New Business A. Discussion of Estimate from Soto's Lawn Service for Uplifting of Hardwood Trees 7. District Manager's Report A. Approval of the October 31,2014 Financial Statements and Check Register B. Consideration of Engagement Letter with Berger, Toombs, Elam,Gaines&Frank to Perform the Fiscal Year 2014 Audit C. Discussion of Follow-Up Items 8. Field Manager's Report A. Discussion of November 2014 Field Manager's Report B. Discussion of Proposal for Lift Station Rehabilitation 9. Attorney's Report A. Update on North hotel Foreclosure Proceedings B. Direct Billing Update C. Report on Bond Fund Usage from Trustee 10. Engineer's Report 11. Supervisors' Requests 12. Public Comment Period 13. Adjournment The next meeting is scheduled for Friday,December 19,2014,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.corn/ 239-430-0806 i Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News + PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59754891 NOTICE OF MEETINGSP•NOTICE Of MEETING NOTICE OF MEETING NOTICE OF MEETINGS State of Florida PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT i/ ement Counties of Collier and Lee Supervisors df the Port of,the Islands Community hn The Board of Superv, each Before the undersigned authority, < Strnct will hold their meeting9sfor,Fiscal Yea 120,5 ai the Ordudd fi rouse; g y p 25005 Peacock Lane;Naples•Flonda.34714 at 10:00 am on the third FnrayYbf appeared Dan McDermott, says that he serve momhazfmiows; „; Inside Sales Supervisor, of the Naples Dai octobert7,20,4 November 21;2014 �.,. a daily newspaper published at Naples, in ( Derembert9.z°f4 January 16,2015 :bi.„ County, Florida: distributed in Collier February 20.2015 March 20,20,5 and Lee counties of Florida; that the attac Apru,7,2o,s May 15,2015 copy of advertising was published in said ,ane,9,2o,s ]uly 17,2015 newspaper on dates listed. Septe September September 19,20,5 `accordance Aft iant further says that the said Naples nnement pt = Meenngf The meetings are open to the public and ba conducted 1� News is a newspaper published at Naples, ir.with the_provisnon of Horitla taw for ommun%be spe m be continued to a date,bme and location to be s crfied on the record at the Collier County, Florida, and that the said .me�ettn95 arson regutri s eoral eccommodatiops a't any of t ese maetmgs There may be occasions syhen one or more Supervisors wdl parOUpDir newspaper has heretofore been continuously r>gP, h telephone• Arry P. or Physical nmpairment s ould conrtact the day and has been entered as second class ma because of a d'ab",ty5evarn Trent Seyrylces to(954).753-5e4ch?mlaiazretd please matter at the post office in Naples, in sal w�z�au� , ®,y5M a9"(ef°)955-8770 roraldrin�contatt)gth iitrict` • gfficeatleasttwoQJdayspnortothedateoftfiemeetings. meetings is Collier County, Florida, for a period of 1 ea,an action,takan at the next preceding the first publication of the advised that person wilt need arecot oftbe proceedings and a madeinci the parson maY need to ensure a verb�i�m�r�°f�di�tie eba�sled�is made in uding attached copy of advertisement; and affiant the testimonyandevide0ceupon further says that he has neither paid nor ooiaage promised any person, firm or corporation and discount, rebate, commission or refund for t__:." • purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/19 AD SPACE: 88 LINE FILED ON: 09/19/14 I r+ Signature of Affiant , 62 y��' �'r -.J r , � Sworn to and Subscribed 11)fore me ' sc , day ofS f '1 :4/20 /Y Personally known by me Uv---C. G ` . .w:,•4 =4 . MY COMMISSION 4 EE 851758 Lv: : ' EXPIRES:November 28,2014 W. '> [Sonde/This Pickard Insurance Agency J e,-;*-t4 1/- FLORIDA DEPARTMENT OF STATE Ken Detzner Secretary of State DIVISION OF ELECTIONS September 24,2014 The Honorable J. Anthony Davis PO Box 7488 Naples, FL 34101 Dear Davis: Our records reflect that you have no further opposition as a candidate for the office of a member of the Board of Supervisors, Port of the Islands Community Improvement District,Collier County, Seat Two. Although your new term of office does not begin until November 18,2014, the documents necessary for issuance of your commission may be processed before that time. Accordingly, please return to this office the following items: -Oath of Office and Letter of Acceptance(Form DS-DE 56) -A check for$10 Commission fee,payable to the Department of State (Section 113.01,Florida Statutes) Pursuant to Section 114.01,Florida Statutes,a vacancy in this office shall occur upon your failure to qualify for office within 30 days from the commencement of the term of office. Your prompt attention to this matter is appreciated. If you have any questions,or if we may be of assistance to you,please contact this office at (850)245-6240. Sincerely, Kristi Bronson V Chief,Bureau of Election Records Enclosures The R A Gray Building-Room 316 • 500 South Bronough Street • Tallahassee FL 32399-0250 • (850)245-6240 FAX: (850)245-6260 • WWW Address:http://www.dos.state.0.us • E-Mail:DivElections@dos.state.Jl.us OATH OF OFFICE (Art.II. §5(b),Fia.Const.) STATE OF FLORIDA// County of (7) Ll;c",2 I do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State,and that I will well and faithfully perform the duties of e XL is � C/.� (Title of Office) on which I am now about to enter,so help me God. [NOTE: If you affirm,you may omit the words"so help me God." See§92.52,Fla.Stat.] / � /l IA— Si Swo, and subscribed before me this/ lltday of()eye& , a o l 4:•:; *ERR LGII.BERT Si! .tune o .i cer inistering Oath or of No "PIKES:May 10,1" • 'rtan ecoMT1! 8ud$Nal*rySwon Print,Type,or Stamp Commissioned Name of Notary Public Personally Known OR Produced Identification ❑ Type of Identification Produced — ACCEPTANCE I accept the office listed in the above Oath of Office. • •• Mailing Address: ❑Home ckOffice I / Street or Post Office Box Print name as you desire commission issued City,State,Zip Code ignatur DS-DE 56(Rev.02/10) J.ANTHONY DAVIS PO BOX 7499 (239)430-0906 1282 NAPLES,FL 34101-7488 / —/S /� 63-27!691 284 4 FI /tyC9:�. 411_,,=<<=L/ $/O G1J to tit; Bank of America r7ACH All 063100277 Mo-emi Gana xaE csscrcE ;ra. Swade, Janice From: Ted Bissell <tbissell @embarqmail.com> Sent: Friday, November 14, 2014 9:54 AM To: Swade,Janice Subject: RE: POI COMMISSION LETTER Janice, Thank you for your concern. I brought my letter to the Oct. Board Meeting and had Mr-Teague notarize it. I also asked him about sending it in and he informed me that the CID had nothing to do with it I then mailed it in the same day and have since then have received verification from the State. I again thank you, Janice. Ted From: Swade,Janice[mailto:Janice.Swade@STServices.com] Sent: Wednesday, November 12, 2014 9:24 AM To:Ted Bissell Subject: POI COMMISSION LETTER Please see the attached letter. Poutiee s Janice Swade Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, Florida 33071 (954) 753-5841 Extension 40529 (954) 345-1292 Fax Janice.swade @stservices.com Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 •Coral Springs, Florida 33071 Telephone: (954)753-5841 • Fax: (954)345-1292 November 21,2014 Dear Mr.Davis: Congratulations on being elected to the Board of Supervisors for the Port of the Islands Community Improvement District. An Oath of Office will be administered at the November 21,2014 Meeting. On your behalf our Office will submit your Signed Oath of Office along with the required $10 Commission Fee to the State for processing. Please provide a personal check in the amount of$10 made out to the Florida Division of Elections since this fee cannot be paid by District on your behalf. If you prefer to submit the document directly to the State of Florida the address is Department of State, Division of Elections, Room 316, R.A. Gray Building, 500 South Bronough Street, Tallahassee, Florida 32399-0250. S'ncerely, Ai&VLQ. nice Swade District Recording Secretary OATH OF OFFICE (Art.II.§5(b),Fla. Const.) STATE OF FLORIDA County of Collier I do solemnly swear (or affirm] that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State,and that I will well and faithfully perform the duties of Supervisor, Port of the Islands Community Improvement District (Title of Office) on which I am now about to enter,so help me God. [NOTE: If you affirm,you may omit the words"so help me God." See§92.52,Fla.Stat.] Signature Sworn to and subscribed before me this day of Signature of Officer Administering Oath or of Notary Public Print, Type,or Stamp Commissioned Name of Notary Public Personally Known ❑ OR Produced Identification ❑ Type of Identification Produced ACCEPTANCE I accept the office listed in the above Oath of Office. Mailing Address: ❑ Home 0 Office Street or Post Office Box Print name as you desire commission issued City,State,Zip Code Signature DS-DE 56(Rev.02/10) RESOLUTION 2015-1 A RESOLUTION DESIGNATING OFFICERS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District at a regular business meeting following the General Elections held November 4, 2014 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: Anthony Davis Chairman Norine Dillon Vice Chairman Calvin Teague Secretary Robert Koncar Treasurer Stephen Bloom Assistant Treasurer Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary PASSED AND ADOPTED THIS, 21St DAY OF NOVEMBER, 2014. Anthi Davis Chairman SCalvin Teague ecretary • Edge, Robert From: Claire Campbell <info @sotolawn.com> Sent: Friday, November 21,2014 8:26 AM To: 'Dillon Norine';tbissell @embarqmail.com;Edge, Robert;Teague,Calvin; rcziko @embarqmail.com;dalelambert@embargmail.com;'Anthony Davis' Subject POI Notes November 2014 Good Morning. POI walk through notes for November. • Gumbo Limbo on Newport Drive was hit by Budget truck. Recommending to reshape and trim, estimate to follow. AS (F CAA P SPV a—.. • We noticed a lot of ant mounds(after all the rain) on Cays Drive. Will be treated. • Recommending to remove 2 Cassia Trees not doing well at Main Entrance at Newport Dr. (estimate to follow) • Timer on Newport Drive was not coming on. We have reprogrammed and will observe. • Hardwood trimming was completed last month. Thank you, Claire CA)- ( a/6 soto's ,) ofi. 1 Service, . Lawn Servr , Inc. rn 2830 35th Avenue NE Naples,FL 34120 / V,} Sotolawn.com tj Phone:(239)354-1080 Fax:(239)354-1045 ®rte Contact us: Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scott@sotolawn.com Donna cionna @sotolawn.corn Lila lila @sotolawn.com (irrigation) 1 A � P �s Soto's Lawn Service,Inc Estimate G 9' 2830 35th Ave NE Date Estimate Na SOtO S AS ",9� Naples, FL 34120 Lawn Service, Inc, ' ji 11/20/2014 2916 '-t` `u hI�/!a`4 (239)354-1080 www.sotolawn.com Exp. Date Address Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N. University Drive, Ste 702 Coral Springs,FL 33071 Date Activity Quantity Rate Amount 11/20/2014 Recommending to reshape and trim Gumbo Limbo 1 250.00 250.00 on Newport Drive(hit by budget truck) All Estimates must be signed and returned prior to start of proj Total; $250.00 Accepted By Accepted Date Office E-Mail intoiiNotolawn.com Phone 4 239-354-1080 FAX 239-354-1045 • Soto's Lawn Service,Inc Estimate S * ! . '31" TV: 2830 35th Ave NE oto S ��`4 ` %` , Naples,FL 34120 Date Estimate No. Lawn Service, Inc. . p 10/17/2014 2866 MAW! (239)354-1080 www.sotolawn.com Exp. Date Address Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N.University Drive,Ste 702 Coral Springs,FL 33071 Date Activity Quantity Rate Amount 10/17/2014 Uplifting of Hardwood Trees 10/17/2014 Hardwood Trees Uplifted 45 45.00 2,025.00 10/17/2014 Banyan Trees Uplifted 6 75.00 450.00 All Estimates must be signed and returned prior to start of proji Total; $2,475.00, Accepted By I)stc OiliecG-1Aai; in fivi?solo ami 1110ned'L39-.i`,d-103(1 I°,AX23q_,154_!:4; LANDSCAPE CONTRACT 2 (Scope of Work Revised 07/18/2014) 3 Port of the Islands CID 4 5 6 GENERAL 7 8 Proper landscape maintenance sustains the quality and health of a landscaped area and preserves 9 the intended design concept. Landscaping is intended to provide an overall aesthetically pleasing 10 appearance for the community. 11 12 Plants are chosen for their natural shape and growth habit. All cultural practices should encourage 13 and enhance the natural form of the plant material. Trimming and pruning should not alter this 14 form appreciably.All mowing,trimming and pruning work will be done between the hours of 15 7:00AM and 7:00PM,Monday thru Friday weather permitting. 16 17 Effective communication between the landscape contractor's personnel and the District staff is 18 essential to the successful satisfaction of the requirements of this contract.In order to insure that 19 communication is effective at least one of the contractor's crew members will be conversationally 20 fluent in the English language. 21 22 The following is to serve as required specifications and to provide guidance in the maintenance of 23 the areas which fall under the Maintenance Contract.All material is guaranteed by the Contractor 24 to be as specified. All requirements for fertilization are subject to the restrictions and requirements 25 of Collier County Ordinance 11-24. 26 27 28 TREES 29 30 A. Staking 31 1. The purpose of staking trees is to support and protect young trees until they are able 32 to stand alone. 33 2. All tree stakes and ties shall be maintained to properly support the tree.They shall 34 be inspected a minimum of once every 60 days to prevent girdling or chafing of 35 trunks or branches or rubbing which may cause bark wounds. 36 3. Stakes should not remain on trees for longer than a one year period. 37 38 B. Pruning 39 1. All trees shall be allowed to grow to their natural genetic form and size,unless 40 specifically excluded. 41 2. All trees shall be pruned to promote structural strength and to accentuate the natural 42 form and features of the tree. 43 3. Pruning must be carried out to permit unobstructed passage to pedestrians and 44 motor vehicles and to prevent sight restrictions near intersections. This means that 45 branches should be maintained to 7-1/2 ft.above sidewalks and 12 ft.above 46 vehicular areas. Stripping of lower branches("raising up")of young trees shall not 47 be permitted. Lower branches shall be retained in a"tipped back"or pinched 48 condition with as much foliage as possible to promote trunk caliper. Lower 49 branches should be cut off only after the tree is able to stand erect without staking 50 or other support. 51 4. Thinning of certain species and individual specimens may be required to prevent 52 wind damage. Suckers,water sprouts,rubbing and heavily laden branches shall be 53 removed to provide less wind resistance. 54 5. Most Palm trees shall be trimmed annually,May 15 through June 15,when the 55 flower stalks have developed,but before flowering has occurred.Palms shall be 56 maintained on a weekly basis(or as needed)in order to remove dead or dying 57 fronds,coconuts and seed pods.The exception being those palms that are not 58 supposed to be trimmed manually and Coconut palms that may require special 59 consideration,scheduling and/or contracting. 60 61 C. Fertilization 62 1. Most trees shall be fertilized annually,in the spring,with a complete fertilizer. 63 Fertilization of mature trees shall be required only if the trees show a definite need 64 for fertilization. 65 2. Fertilizer shall be applied around the tree,approximately halfway between the trunk 66 and the drip line,at the rate of one-half pound of nitrogen per inch of trunk 67 diameter measured at four feet above the soil surface. 68 3. All trees shall be observed for signs of nutrient deficiencies and treated to correct 69 deficiencies throughout the year.Nutrient deficiency shall be brought to the 70 attention of the Manager/Owner and properly identified prior to treatment. 71 4. All landscaped areas within 30 ft.of established landscape palms,including areas 72 with turf grass and landscape plants,must be fertilized ONLY with palm fertilizer 73 containing 8%N—2%P—12%K—4%Mg+micro-nutrients. 74 75 76 SHRUBS AND VINES 77 78 A. Pruning 79 1. Shrubs and vines shall be pruned to maintain growth within space limitations,to 80 maintain or enhance the natural growth habit,or to eliminate diseased or damaged 81 growth. Some species shall be trimmed appropriately to influence flowering and 82 fruiting,or to improve vigor. 83 2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to 84 residents or vehicles. Trimming near vehicular entry or exits shall be carried out to 85 prevent sight restrictions. 86 3. Shrubs shall be pruned to conform to the design concept of the landscape. 87 Individual shrubs shall not be clipped into balled or boxed forms,except where 88 specifically instructed. 89 4. Vines shall be pruned to control growth and direction,and shall not be allowed to 90 grow over windows,doors or other structural features,unless directed by a 91 representative of the Manager/Owner. Vines shall not be allowed to grow over the 92 crowns of shrubs or trees. 93 94 13. Fertilization 95 1. Most shrubs and vines should be fertilized annually. Plants that have reached 96 maturity may not require annual fertilization. 97 2. All actively growing plants,not yet at maturity,shall be fertilized yearly during the 98 months of February through March. Apply an appropriate slow-release,long 99 lasting complete fertilizer,controlled release fertilizer,or plant tablets at the 100 manufacturer's recommended application rate. 101 3. All plants shall be observed for signs of nutrient deficiencies and treated to correct 102 deficiencies throughout the year. Nutrient deficiency shall be brought to the 103 attention of the Manager/Owner and properly identified prior to treatment. 104 105 106 GROUND COVERS 107 108 A. Trimming 109 1. Established ground covers bordering sidewalks or curbs shall be edged as often as 110 necessary to prevent encroachment and to provide a well groomed appearance. 111 2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and 112 trees. 113 3. Some ground covers may require cutting back to remove woody growth and 114 promote vigor.This shall be performed at the direction of the Manager/Owner. 115 4. Shrubs and groundcover must be trimmed 4 in.from sidewalks and curbs. 116 117 B. Fertilization 118 Fertilization shall coincide with the growing season of each specific ground cover 119 that is still maturing. One application of a complete fertilizer in the spring,per 120 manufacturer's recommended rate should be adequate for established ground 121 covers. 122 123 124 TURF AREAS(LAWNS) 125 126 A. Mowing 127 1. Lawns shall be mowed weekly during the growing season(April thru October)and 128 as required during the winter months but not less than two times per month 129 (November thru March).The exception will be for the Well access road which will 130 he mowed on an as needed basis. Mowing to be done between 7:00AM and 131 7:00PM.All mowing equipment will have blades at optimum sharpness before 132 mowing starts. 133 2. The height of cutting shall be maintained consistently to prevent scalping or burn. 134 The mowing height shall be appropriate to the turf species(3 'h-4 inches). 135 3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks 136 and streets shall be clean of clippings. 137 4. Mowing patterns shall be alternated each week to avoid creating ruts and 138 compaction.Turf areas inaccessible to mowing machinery will be controlled by 139 manual or chemical means,as environmental conditions permit. 140 5. Contractor must avoid damage to any littoral shelf plantings when mowing around 141 the ponds and lake management areas. 142 143 B. Edging 144 1. All lawn edges along sidewalks and curbs shall be edged before each mowing. 145 2. Edging shall be performed with a blade type mechanical edger. The cut edge 146 should appear as a clean,straight line.Blades should be sharpened at the start of the 147 day. 148 3. A monofilament line trimmer shall be used to trim around obstacles within the lawn 149 area. Care shall be taken to insure that the bark of trees and shrubs are not damaged 150 or stripped by the line trimmer. 15 I 4. Lawn sprinkler heads shall only be edged a sufficient amount to allow for proper 152 distribution of water. 153 154 C. Fertilization 155 1. February: apply granular fertilizer 24-2-1 1 . . _ . ... •. . .. • _ 156 let ... _ _ : - • !tit . 157 2. April: apply granular fertilizer 16-2-8 : •. ..: . . . . . . . . . . _ 158 ... : . - • let . . _ .- ' . - tit! 159 -per-aere: 160 3. October: apply granular fertilizer 16-2-8 : • - • _ . . . _ . •- . 161 ... . ._ .. let .... ' : _ !t! :. : . 162 per•aer 163 4. --- - - _ . 164 ... . _ et! . .:. _ _ , • . _ .. . . tee . . 165 asp 166 September is a BLACK OUT FOR FERTILIZER. Next application will be in 167 December: apply granular fertilizer 24-2-11 168 5. No fertilizer containing phosphorus will be applied to any part of the landscape 169 unless a soil analysis indicates it is necessary.If this indication is present,no more 170 than.25lb.of phosphorus per 1,000 square feet may be applied per application,not 171 to exceed .5lb.per year(per the statewide Phosphorus Rule). 172 6. Fertilizer applied to turf grass must be based on soil analysis. 173 7. When nitrogen containing fertilizers are applied to turf grass,at least half of the 174 nitrogen must be in slow-release form. 175 8. Shrubs are fertilized with 8-2-10 every March and November. 176 177 178 DISEASE AND PEST CONTROL 179 180 A. All chemical controls must be applied under the supervision of a licensed and qualified 181 pest control applicator,following the procedures set forth in the labeling and/or MSDS of 182 the product,as required by law. 183 B. Healthy plants and lawns should be able to withstand minor disease and insect damage 184 without controls. Routine application of pesticides shall not be practiced,as this destroys 185 natural predator-prey relationships in the environment. 186 1. Where usually high infestations or infections occur,an accurate identification of the 187 disease or insect shall be made and the control selected with care,prior to 188 application. 189 2. The Manager/Owner shall be provided with the labeling and/or MSDS for each 190 pesticide used before the product is applied. 191 3. Any retreatment due to inadequate results will be accomplished at the Contractors 192 expense. 193 194 195 WEED CONTROL 196 197 A. Pre-Emergent Control 198 1. All areas dressed with decomposed granite or natural ground shall be treated with 199 pre-emergent herbicide a minimum of four times a year.The pre-emergent must 200 receive 0.5 inch of rain or be watered-in within 10 days of application.All areas 201 should be monitored monthly and should additional applications be needed,these 202 will be reviewed with the Manager/Owner. 203 2. Areas seeded with wild-flowers shall be identified by the Manager/Owner and shall 204 not be treated with pre-emergent herbicide. 205 B. Post Emergent Control 206 1. All areas shall be kept free of weeds.Chemical and/or mechanical means may be 207 used as appropriate. If any weeding is not performed,maintenance will be 208 considered unsatisfactory. 209 2. Before applying herbicides,the type of weed shall be identified and the control 210 selected accordingly,using the most effective control for the species,the location 211 and the season. 212 3. Weeds shall not be allowed to grow in paved areas such as driveways,walks,curbs, 213 gutters,etc. Weeds may be removed manually or sprayed with herbicide depending 214 on type and location. Dead weeds shall be removed from the paved areas. 215 4. The manager/owner shall be provided with the labeling and/or MSDS for each 216 herbicide proposed before the product is applied. 217 5. Post emergent shall be sprayed at the manufacturer's recommended rates. 218 6. Weeds shall be controlled in turf areas.Mowing is not an acceptable method for 219 weed control.No blade edger will be used around"tree circles".Weed trimmers 220 may be used for maintaining turf-grass at the edge of mulched areas. 221 222 223 DEBRIS REMOVAL 224 225 A. Litter and trash including leaves,rubbish,paper,bottles,cans,rocks,gravel,and other 226 debris shall be removed from all areas on a weekly basis. 227 B. All refuse resulting from the maintenance operation on the properties shall be removed 228 from the properties and disposed of at proper locations. 229 C. Hardscape(i.e. sidewalks,patios,driveways)shall be swept or blown free of debris 230 weekly. 231 D. In no case shall landscape debris or grass clippings be allowed to enter the storm water 232 drains,ponds or waterways. 233 234 235 SURFACES 236 237 A. All areas dressed with decomposed granite(if present)shall be raked as needed,but not 238 less than once every four(4)weeks. 239 B. All soil shall be re-graded,as necessary,on a weekly basis. 240 C. Paved sidewalks,medians,bike-paths and patio areas shall be swept or blown off with a 241 power blower on a weekly basis. 242 243 244 IRRIGATION 245 246 A. The irrigation shall be operated at an appropriate seasonal schedule,using the least amount 247 of water necessary to maintain the growth,health,and vigor of all landscape plant 248 materials. Irrigation zone run times systems will be programmed to apply%z-% inch of 249 water per irrigation cycle and must be held in compliance with current Collier County 250 water restrictions. 251 B. Irrigation controllers shall be re-programmed at a minimum of once monthly in order to 252 match plant material water needs to the irrigation applied. 253 C. The contractor shall maintain a log of current sprinkler station information.A copy of the 254 log shall be given to the Manager/Owner after the monthly inspection.The log shall 255 include,but is not limited to: 256 1. Controller location 257 2. Scheduled days to run 258 3. Start times 259 4. Station location 260 5. Each station's run time 261 6. End time 262 7. Contractor's employee initial and date 263 8. It might be appropriate to have a Zone map placed in the Clock Box 264 D. The contractor is required to employ the necessary qualified irrigation technician(s)to 265 maintain and repair all irrigation systems on the property.The contractor shall maintain a 266 reasonable inventory of commonly required repair parts on the service vehicle in order to 267 facilitate prompt irrigation system repairs. 268 E. Irrigation repairs shall be made with the same brand,make,and model of component 269 where the use of a different part will adversely affect the system efficiency(i.e.sprinkler 270 heads and emitters). 271 F. When a sufficient amount of rainfall has occurred,the contractor will turn off the irrigation 272 system until it is necessary to water again.A properly adjusted automatic rain shut off 273 device may be used for this purpose. 274 G. Areas of clear ground will be maintained around turf irrigation heads to insure 275 unobstructed water distribution. 276 H. Repairs to sprinkler equipment damaged by mowers or equipment operated by the 277 contractor shall be the responsibility of the contractor,at no cost to the Owner.It will be 278 assumed that damages to sprinkler heads and sensors,etc.are the result of contractor 279 operations unless otherwise documented.Any exception to this must be approved by the 280 Manager/Owner. 281 I. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 282 work completed and deduct the loss from the monthly payment. 283 J. Report and flag all water leaks and system malfunctions to the Manager/Owner 284 immediately. 285 K. All irrigation equipment, including clocks,rain sensors and sprinkler heads will be 286 monitored and checked monthly. 287 L. A master irrigation system"base"map will be drawn up by the Contractor identifying the 288 exact location of each controller,clock,station locations and individual sprinkler heads 289 owned by the CID.This will generally be done at the start of the initial contract period and 290 will be a separate billable item to the Owner. Updating of the map will be done on a 291 schedule to be determined by the Manager/Owner. 292 293 LIGHTING 294 295 A. Lighting at the entrances of Newport and Cays Drive shall be monitored and maintained 296 by the Contractor with particular attention to maintaining fixtures,bulbs,timing devices 297 and shrubbery clearance around the lighting fixtures to ensure proper illumination of 298 applicable signage. 299 B. All additional lighting owned by the CID should receive the same monitoring and 300 maintenance efforts by the Contractor. 301 M. Repairs to lighting equipment damaged by mowers or equipment operated by the 302 contractor shall be the responsibility of the contractor,at no cost to the owner.The 303 contractor shall maintain a reasonable inventory of commonly required repair parts on the 304 service vehicle in order to facilitate prompt lighting system repairs. 305 C. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 306 work completed and deduct the loss from the monthly payment. 307 D. The contractor is required to employ the necessary qualified lighting technician(s)to 308 maintain and repair all lighting systems on the property. 309 E. Lighting will be checked quarterly at a fee of$120.00,billed at the time of inspection. 310 Quote will be provided for any repairs needed. 311 312 313 REPLANTING AND EXTRA WORK 314 315 A. Dead or Damaged Plant Material which dies through the fault or neglect of the 316 Contractor,or due to preventable circumstances,shall be replaced with a specimen of the 317 same species and of equal or similar size as the plant lost,at no cost to the owner. This 318 must be coordinated with the Manager/Owner. 319 B. Mulching should be done annually in September or October after the rainy season 320 subsides with a good quality"heavy"mulch.Mulch should be maintained at a depth of 321 2.5 inches and no cypress mulch shall be used.The possibility exists of mulching 2x a 322 year or at least re-mulching in washed-out areas as necessary and will be discussed with 323 the Manager/Owner for approval prior to mulch application.No mulch will be applied 324 within six(6)inches of plant bases,tree/palm trunks.Mulching will be done as a separate 325 billable contract item,or as a separate contract at the discretion of the Manager/Owner. 326 C. Monthly Report—Contractor will perform a monthly drive/walk-thru of the property 327 with the District's designated representative.A detailed monthly report shall be provided 328 to the Board of Supervisors at least ten(10)business days before the scheduled board 329 meeting each month.Contents of the report should be discussed with the 330 Manager/Owner. 331 D. Some services that are not specifically covered by this Scope may require special 332 consideration and/or approval of the CID Board of Supervisors,i.e.Plant replacement, 333 turf grass renovation—over-seeding,sod removal/replacement,landscape design and 334 installation,control of certain difficult weeds,such as sedges and crabgrass,fire ants in 335 the landscape,tree recovery and debris removal after storms,and turf grass aeration and 336 de-thatching. 337 E. All work shall be completed in accordance with the most current version of the ANSI 338 A300 Standard Practices for Tree,Shrub and Other Woody Plant Maintenance and the 339 ANSI Z133.1 Safety Requirements for Arboriculture Operations. 340 341 342 343 344 345 346 347 CONTRACTOR'S PERSONNEL 348 349 A. Crew:The Contractor will provide all labor,transportation and supervision 350 necessary to perform the work. Work crew will be a minimum of 4 people. 351 352 1. Contractor's personnel are perceived as representatives of the 353 District while on site. As such, they will wear matching, consistent 354 uniforms and conduct themselves in an efficient, workmanlike 355 manner. 356 357 2. Contractor shall be fully responsible for all acts or omissions of its 358 employees,Contractor's subcontractors and their employees. 359 360 3. Contractor shall maintain an adequate safety program to ensure the safety 361 of employees and any other individuals working under this Contract. 362 Contractor shall comply with all OSHA standards.Contractor shall take 363 precautions at all times to protect any persons and property affected by 364 Contractor's work under this Contract, utilizing safety equipment 365 As necessary. 366 367 B. Equipment: Field personnel will be equipped with all supplies,tools and equipment 368 necessary to perform the work. 369 370 C. License: Contractor will be licensed for landscape maintenance functions. All 371 licenses will be provided upon execution of this contract. 372 373 374 D. Certificate of Insurance will be supplied upon execution of the contract. 375 376 F. Conduct: Contractor's personnel are perceived as representatives of the company 377 while on site. As such,they will conduct themselves in an efficient,workman-like 378 manner and shall comply with the company's policies at all times. 379 380 381 SCHEDULE OF OPERATIONS 382 383 A. Work Schedule: Work will be scheduled on a regular basis same day each week. In 384 the event inclement weather impedes the work,the Contractor shall reschedule the 385 work at the earliest possible convenience. 386 387 13. The Contractor agrees to meet with the representatives of the Association/Owner as 388 often as necessary to review the landscape maintenance program. An informal 389 meeting shall be scheduled with the Board of directors/Landscape Committee on an 390 annual basis. Association could be provided with a written report as to the condition 391 and additional work needed to keep the property in the best condition. 392 393 C. Holiday: During the weeks of Thanksgiving and Christmas(December 24-January 2), 394 we will make a brief walk-through visit. During this visit,we will pick up and blow 395 off debris only. Other holidays that fall on your regularly scheduled work day will be 396 rescheduled for the day prior to or following that day. 397 398 D. Equipment: Field personnel will be equipped with all supplies,tools and equipment 399 necessary to perform the work. 400 401 402 CONTRACT ADMINISTRATION 403 404 405 406 A. Contract Terms: The term of this Contract shall commence as of January 1,2013 407 for the period of one(1)year through December 31,2013. Unless terminated as 408 provided below,at the expiration of the initial term,this Contract shall automatically 409 be extended on a month to month basis. 410 411 B. Contract Amount: The contractor shall be paid monthly the amount specified below. 412 A billing for services will be presented at least seven(7)days prior to the end of the 413 current month of service. Payments shall be made no later than 10 days following the 414 month of service. 415 416 C. Maintenance Costs: 417 418 1. Well Access Rd $125.00 419 2. Water Treatment Plant $575.00 420 3. North Entry Rd. $591.66 421 4. US41 $2245.83 422 5. Newport Drive $1591.63 423 6. Cays Drive $1548.34 424 7. Water Management Areas _$225.00 425 Monthly Billing $6902.46 426 427 Total Annual Basic Maintenance$82,829.52 428 429 430 D. Termination of Contract This Contract may be terminated by the District,with or 431 without cause, and in its sole and absolute discretion,whether or not reasonable,with 432 thirty(30)days written notice by certified mail to the Contractor.Contractor may 433 terminate this Contract,with or without cause, in its sole and absolute discretion, 434 whether or not reasonable,with ninety(90)days written notice by certified mail to the 435 District or upon thirty(30)days written notice for failure of the District to comply with 436 the payment terms of this Contract 437 438 439 0 In Lo 8 8 E, ililill ! ! !: 1111111 '• 1 ,... .,... 04 ! i i I 1 I i i I, i 1 i I 1 1 I I . I . 4 4 - — 1 i ! 4 t n 4.- i s -F- [,, ,11.- 1-- I- 1 to L4) ,,,,9 _1 1 CO!NiC1 aoHeraDiv N.NiNiN;N:N, I iN,, 01 cr, ...._ ..- < :1-;•tr:N • •1:1'; 1 1 e- a-1 I 11'''.1"'1 ! 1 : : 0) 01 " I- ■ J : j111 I cr) co 0 0 ! 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Proposal YrMi.LS.rp.dY7rt Caamity Urns 1.144 aid POI pot hole repave&overlay f LS 9 19,000.00 $ 19,000.00 regatta gravel road import 8 loads of basam&k r �� almRange (w.4 J aso ln.n 1 t.s s s,1 aa.00 s s.1 oa.00 J Total we w $ $4)1k00 ,$i/'T,010,s0 St ndW Fxa�a. ea9O a aM,M a w.,VW.auk.m0..nMA•er N nrwW an.N M.d /7�� '.pdMaoM..Wra11 ig fmk endot mu chap M.YMI,WW1,MetMMe..'d MIA.%P,la.O,.r.wskelleot.elohod•.bsiud 1.1.aadlM re.ar.. a0tMt•W MYY 101141. sleminee ey: •,j' •, mna oak V t70N Print Nam,: .7 1me Requested Schedule Start Om; I/S///L-0,r Port of the Islands Community Improvement District Severn Trent Services,Management Services Division 210 North University Drive,Suite 800•Coral Springs,Florida 33071 Telephone: (954)753-5841•Fax: (954)796-0623 DANIEL H. COX, P.A. Attorney At Law Post Office Drawer CC Carrabelle, Florida 32322 Telephone(850)697-5555 Naples(2S9)870-0842 Email dhcox®gtcom.net November 20,2014 Equity Trust Company Patricia E.Knapp 225 Burns Road Elyria,OH 44035 RE: Port of the Islands Community Improvement District Utility Account: 22-04-6049-2-6 - 365 Stella Maris Dr Apt 2901 Dear Property Owner: You are receiving this letter because the above referenced account serving property you own at Port of the Islands has a delinquent account.The amount owed as of the date of this letter is:5223.74.This amount must be paid before service will be restored to the property. Please remit payment to: Severn Trent Services 4837 Swift Road, Suite 100 Sarasota,FL 34231 If payment is made after November 30th, please call Customer Service at 800.535.6832 x120 for the current balance before remitting. Sincerely, u) M N O 3 10 er c N r r M 'Cl CO Cl l 1p C' W N U)10 W q '-I M O O O O O O u'f O O N N O r-1 V, 0 0 (0 H 0 0 CO 30 u7 O N N 10 N I-I O O O O O 0 1n 117 u) N N N O O 0 0 0 O 30 30 30 r r N 10 r N 0 V' N V 10 r N N N 10 C• 10 0) M r W N U) M (NI oD N N ill 0 I-) w a 0 Z a F Cal la z H q 4 ((U tal (U 0 H O g N .(1/4j H H 0 CJ x' Y. a) O Cl) • W U N x N Ft v a N a F a q 6 a ' m U m H 4 N o a 1+ ..I o 1• a' a a V' 11 .1: .-C 0 0 HI a1 •-1 HI 0 .-I Cl I .7 ') 0, I -1 I CT I I I 1. (0 C) M .Y •'C -.-1 N (C N 10 •-I N 0 N E N I O. U .-I I . I 0 r•1 I £ CC M%`-- 0 0 -.1 N :i) 0) 00 ••-I 0) 01 .-1 O 4) rtI 0 Id O N @ O ,-1 I4 O 0 '0 0 ii 0 UI (.1 5 H ., + @ - N .-I 0 4.•.I a a) '0 -' to W a• .-4 1 0. aJ .._ I. CO H Cl. a 'J .-I 4 a 1 l . o an 0.) • 3.3 Cl. to a) O.1 Al 0 a) 41 0 •P 1J 0 4 CC C o N N O. 0 .-I 5) .1 0 1+ l0 '() 0 H H '•1 0,01 Cl) a) H T. H a CA 0: .1 C) 'C '$0 0 I a) 4.1 ) v J•')' .r1 to V CC 4 .0 b -I o 11 0 V ■ 0 in J o.-, XA E ,'0 (I) U r: O O al 4J u7 0:", al a M .-■ 11 14 M N 1 •`.3, O CC al .1 -4 'Cl C) CO 2.'C: O S IN a'•. I C) N d• N t_ 4. I RC V' V) ) I A m M (,o) I O 41 C Cl) i- -.)> I -.�01 M I N .. l0.1 O HI 0 '. N H 1 C) ( M N.0-r1,1 •C(C Z. N C).-i ) M N M I J-I N.1 , I).l I 11 r•1 I 'd r7 C)IA.� I U it.a N I e-1 .) . t) 1 •.1 0 M •• Ci .n co 41 c •• i Port of the Islands Community Improvement District Financial Report October 31,2014 Prepared by SEVERN TRENT SL'RVICL'S PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 3-4 Trend Report N/A(same as SOR in Oct) Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 5-6 Trend Report N/A(same as SOR in Oct) SUPPORTING SCHEDULES Check Register Page 7-8 Special Assessments-Collection Schedule Page 9 Construction Schedule Page 10-12 CIP Status Report Page 13-14 Cash Flow Projections Page 15-18 Cash Flow Projections-5 year Page 19 Monthly Activity Report Page 20-25 Accounts Receivable Ageing Report(904-days outstanding; Page 26-27 Repair and Maintenance Detail Reports Page 28-38 Port of the Islands Community Improvement District Financial Statements (Unaudited) October 31, 2014 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet October 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSET$ Current Assets Cash-Checking Account $ 148,493 $ 32,810 $ 181,103 Accounts Receivable 440 - 440 Assessments Receivable 231,351 835,492 866643 Allow-Doubtful Collections (231651) (635,492) (866,843) interest/Dividend Receivables 910 910 Due From Other Funds 318,545 - 318,545 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 220,965 6,756 227,721 Construction Fund - 127,132 127,132 Prepaid'toms - 61,902 61,902 Total Current Assets 842,116 228,400 1,070,516 Noncurrent Assets Fixed Assets Land 293,081 293,081 I Infrastructure - 15,391,420 15,391,420 Accum Depr-Infrastructure - (4,596,302) (4,596,302) Equipment and Furniture 331,181 331,181 Accum Depr•Equip/Furniture - (105,014) (105,014) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets 11,317,438 11,317,436 'TOTAL ASSETS $ 942,118 $11,545,836 $12,387,9521 LIABILITIES Current Liabilities Accounts Payable $ 11,150 $ 34,045 $ 45,195 Accrued Expenses 6,902 - 6,902 Accrued Interest Payable - 51,055 51,055 Deposits - 32,800 32,800 Other Current Liabilities - 5,992 5,992 Revenue Bonds Payable-Current - 532,827 532,827 Due To Other Funds - 318,545 318,545 Total Current Liabilities 16,1152 975,264 993,316 Long-Term Liabflltles Revenue Bonds Payable-LT - 2,958,145 2,958.145 Total Long-Term Liabilities - 2,958,145 2,958,145 'TOTAL LIABILITIES 18,052 3,933,409 3,951,4611 Report Date:11/8/2014 1 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet October 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 103,861 - 103,881 Unassigned- 720,183 720,183 Net Assets Invested in capital assets, net of related debt - 7,826,463 7,826,463 Unrestricted/Unreserved - (214,036) (214,038) TOTAL FUND BALANCES/NET ASSETS $ 824,064 $ 7,612,427 $ 8,436,491 TOTAL LIABILITIES 8 FUND BALANCES/NET ASSETS $ 842,116 $11,545,838 $12,387,952 Report Date:11/8/2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2014 YTO ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(3) AS A%OF OCT-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,153 $ 179 $ • $ (179) 0.00% $ Special Assmnts-Tax Collector 430,597 - 3,630 3,630 0.84% 1630 Special Assmnts-Discounts (17,224) - 0.00% - • TOTAL REVENUES 415,526 179 3,630 3,451 0.87% 3,830 EXPENDITURES Administration P/R-Board of Supervisors 7,000 500 400 100 5.71% 400 FICA Taxes 536 45 31 14 5.78% 31 ProfServ-Engineering 26,000 2,187 661 1,506 2.54% 661 ProfServ-Legal Services 14,000 1,187 - 1,167 0.00% • ProfSery-Mgmt Consulting Sery 30,092 2,508 2508 - 8.33% 2,508 ProfServ-Property Appraiser 6,459 6,459 4,758 1.701 7188% 4.758 Prof Sery-Special Assessment 9,806 • - - 0.00% • Auditing Services 3,500 • - 0.00% • Postage and Freight 1,200 100 12 e8 1.00% 12 Rental-Meeting Room 350 25 25 - 7.14% 25 Insurance-General Liability 8,786 2,197 2,036 161 23.17% 2,036 Printing and Binding 1,300 108 31 77 2.39% 3t Legal Advertising 1,000 83 162 (79) 16.20% 162 Miscellaneous Services 1,380 115 121 (6) 8.77% 122 Misc-Assessmnt Collection Cost 8,612 - 73 (73) 0.85% 73 Misc-Web Hosting 1,000 83 71 12 7.10% 71 Office Supplies 500 42 42 0.00% • Annual District Filing Fee 175 175 175 - 100.00% 175 Total Administration 121,696 15,774 11,064 4,710 9.09% 11,065 Field Contracts-Mgmt Services 100,000 8.333 8,333 8.33% 8,333 Contracts-Landscape 82,830 8,903 8,902 1 8.33% 8,902 Electricity-Streetlighting 19,000 1,583 1,272 311 6.69% 1,272 Utility-Irrigation 17,000 1,417 1,205 212 7.09% 1,205 R&M-Renewal and Replacement 70,000 5,833 350 5,483 0.50% 350 R&M-Roads&Alleyways 4,000 333 - 333 0.00% R&M-Signage 1,000 83 - 83 0.00% - Total Field 293,830 24,486 18,062 6,423 8.15% 18,062 TOTAL EXPENDITURES 415,528 40,259 29,128 11.133 7.01% 29,127 Excess(deficiency)of revenues Over(under)expenditures - (40,080) (25,496) 14,564 0.00% (26,497) Net change in fund balance $ - $ (40,080) $ (25,496) $ 14,584 0.00% $ (25,497) Report Date:11/8/2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF OCT-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL FUND BALANCE,BEGINNING(OCT 1,2014) 849,560 849,560 049,560 FUND BALANCE,ENDING $ 849,560 $ 809,480 $ 024,064 Report Date:11!812014 4 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending October 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(s) AS A%OF OCT-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest•Investments $ 285 $ 24 $ 14 $ (10) 4.91% $ 14 Water Revenue 53,700 4,475 2,875 (1,600) 5.35% 2,875 SewerRevcnuc 81,200 6,767 4,255 (2,512) 5.24% 4,255 Irrigation Fees 110.900 9,242 6,581 (2,661) 5.93% 6,581 Special Assmnts-Tax Collector 1,139,500 9,135 9,135 0.30% 9,135 Special Assmnts-Discounts (45,580) - 0.00% • Other Miscellaneous Revenues - 225 225 0.00% 225 TOTAL OPERATING REVENUES 1,340,005 20,508 23,085 2,577 1.72% 23,085 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7.000 500 400 100 5.71% 400 FICA Taxes 536 45 31 14 5.78% 31 ProfServ-Engineering 26,000 2,167 661 1,506 2.54% 661 ProfServ-Legal Services 14,000 1,167 1,167 0.00% - • ProfServ-Mgmt Consulting Sery 30,216 2,518 2,518 - 8.33% 2.518 ProtServ-Property Appraiser 17,093 17,093 12,868 4,227 75.27% 12,866 ProfServ-Special Assessment 8,366 - - - 0.00% - Auditing Services 3,500 - - 0.00% • Postage and Freight 1,200 100 12 88 1.00% 12 Rental-Meeting Room 350 25 25 - 7.14% 25 Insurance-General Liability 8.786 2,197 2,036 151 23.17% 2.036 Printing and Binding 1,300 108 31 77 2.38% 31 Legal Advertising 1,000 83 162 (79) 16.20% 162 Miscellaneous Services 2,600 217 227 (10) 8.73% 227 Misc-Assessmnt Collection Cost 22.790 - 183 (183) 0.80% 183 Office Supplies 500 42 42 0.00% - Total Personnel and Administration 145,237 26,262 19,152 7,110 13.19% 19,152 Water-Sewer Comb Services Contracts-Mgmt Services 309.533 25,794 25,794 - 8.33% 25,794 Contracts-Generator Maint 1,750 - - 0.00% • Communication-Teleph-Field 4,512 376 277 99 6.14% 277 Utility -General 87,000 7,250 6,201 1,049 7.13% 6,201 R&M-Irrigation 35,000 2,917 245 2,672 0.70% 245 R&M-Water Plant 20,000 1,667 4,331 (2,664) 21.66% 4,331 R&M-Waste Water Plant 15,000 1.250 - 1,250 0.00% Misc-Licenses&Permits 7,375 0.00% - • Cap Outlay-WasteWater Plant 50,796 4,233 - 4,233 0.00% - Total Water-Sewer Comb Services 530,968 43,487 36,848 6,639 6.94% 36,848 Report Date:11/8/2014 5 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending October 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF OCT-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Debt Service Principal Debt Retirement 532,827 - - - 0.00% Interest Expense 122,533 - - 0.00% Total Debt Service 655.360 - 0.00% TOTAL OPERATING EXPENSES 1,331,563 69,749 56,000 13,749 4.21% 56,000 1 Operating income(loss) 8,442 (49,241) (32,915) 16,326 -389,9C% (32,915) Change in net assets $ 8,442 $ (49,241) $ (32.915) $ '6.329 -389.90% $ (32,915) TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,645,342 7,645,342 7,645,342 TOTAL NET ASSETS,ENDING S 7,653,784 $ 7,596,101 $ 7,612,427 Report Date:11/6/2014 6 Port of the Islands Community Improvement District Supporting Schedules October 31, 2014 V 8 6 n $ 8 8 0 6: 1 O N g 8. $ r O O p $ n S 0 0 0 e7 N 44g. 1'07 6 n P■ j� S w w w w w w i• N ° ° n B m ° ° d i �S + + p + p ~ , o o `o 2 N N ,OaA , y S N OO i "" " a N O O " i i i i " " 4 O S p _ _ � I j ci i m yy U U £ LL 'gig o t m 8 8u`�1 & m & mg y� `�' �d m d 2 2 2 m Ailliqh w 8 " FF U U O Z �w o: Q Z Z S 866666 i- 6 81W i x ...so W g p gdOgQ4 Z5-6 1 15> N g . .t a-6 N m N g m n W w Z a i ig z e. r, z ° ¢ 8 ¢ g .2 E 3 3 3 i i i i 4 < R " ,l z N N N a R e Z x a a 0 e ; T4 .g s N Ull F V a O N : : � N A o° O C " A > T P O A N A k- : A N 8 c O V °N ro o N a a a a i ; S g : A N N MOR 0 qW N N N UIW W O• 6 § 886 . 3 gggig xx � � ,. o6 pOp d aqaq qZZq addZa{{ aaww QO 6 W§ _ si 6 g O Jgw 3 pi r 3 uu N E ' 8 $ N N N e Z O d S LL J f i a f N H ❑ d - 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N 0 R N ry N N , c 14 tIasiltaiiigiiiiRiiii r o o j $ S S S S S S S S S S S S S S S S S S S S 1 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Colection Report For the Fiscal Year ending September 2015 ALLOCATION DY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2015 $ 1,174,931 $ 334,109 $ 840,822 Allocation% 100% 28% 72% 10/30/14 $ 12,510 $ - $ 255 $ 12,768 $ 3,630 $ 9,135 TOTAL $ 12,510 $ - $ 255 $ 12,766 $ 3,630 $ 9,135 %Collected 1.09% 1.09% 1.09% TOTAL OUTSTANDING $ 1,182,165 I$ 330,4781$ 831,687 'Discounts taken in the 10/30 distribution were not availabe as of the data of this report. Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy P/2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,037 FY 2014 1058920005 POI Realty LLC 288,677 Total Delinquent Parcels 866,844 Report Date:11/6/2014 9 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through October 31,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,525 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance in Construction Account October 31,2014 $ 127,132 2.Funds Available For Construction at October 31,2014 Book Balance of Construction Account at October 31,2014 $ 127,132 Construction Funds available at October 31,2014 $ 127,132 3.Investments-BB&T at October 31,2014 Estimated Type Yield Principal Construction Fund: 0.12% $ 127,132 ADJ:Outstanding Amounts Due $ Balance at October 31,2014 $ 127,132 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2015 budgeted bond payment as%of gross assessments(water/sewer fund). 57% Report Date:11/8/2014. 10 PORT OF THE ISLANDS Community Improvement District Construction Schedule ' AMOUNT OF CAPITAL WATER TREATMENT REQ.M DATE I CONTRACTOR REQUISITION ; OUTLAY COI . PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ • $ 10,000 $ . COI 10/20/10 2B&T 2,700 2,700 COI 10/20/10 Severn Trent Management Syr 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 20,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02J01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnvlroAnalytical,li 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 i 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22.325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Mantes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 8,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,418 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 1 Total FY 2011 $ 1,717,261 $ 1,674.561 5 42,700 $ 1,674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ • $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,623 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48.232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental 3• 9,027 9,027 9,027 Report Date:11/8/2014 11 PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF 1 CAPITAL I WATER TREATMENT REQ.x DATE CONTRACTOR , REQUISITION I OUTLAY COI I PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Solo's Lawn Service, Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,833 13,633 13,633 55 07/25/12 W.E Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S' 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 I Total FY 2012 5 3,282,946 $ 3,282,946 $ - $ 3,282,9461 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 '2,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 I Total FY 2014 $ $ - $ - $ - Total FY 2015 $ • 5 - $ - $ - I Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5,333,694 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Intorost 303 FY 2014 Interest 173 FY 2015 Interest 14 $ 8,525 Report Date:11/8/2014 12 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 10/31/14 WATER PROGRAM P TOO CT PROJECT NAME OR DESCRIPTION FY 2015 PAID IN FY INCEPTION TO FY 2016 FY 2017 FY 201E FY 2019 PROJECT earamTEID 2015''' STATUS WI STATUS W-19 Video surveillance and monitoring S - $ - S - $ 10.000 0 - $ . $ - ST project W.22 Fire hydrant repair and replacement S • $ - $ 3.090 $ • $ - $ . $ - ST project ,Tote!water Progrem $ - 5 - 5 3,09D 5 10400 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 I SCADA and control panel to/lift stations 0 30.796 5 $ 77,137 6 30.796 $ 30.796 5 - $ - wIWW-26 WW-24 'kWh Membranes $ 20.000 6 S - $ 20,0110 $ . E S - St Total Wastewater Program 5 50,796_5 -_9 77,137 $ 50,796_$ 30,79E 3 - S - Total WaterlSewer Fund!S 50.796 1$ 80,2271$ 80,9E I$ 30.7981$ -1$ -L i.t NOTE 1'l:The amounts shown In the TY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30.2015. NOTE(0: The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015- The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 3l: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Data:11/8/2014 13 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects IProtect No.l Protect Name or Description l Project Total'C o:etion! Comments l I G-1 Collier County Zoning/Fire Station Properly $ 22,324';:-,11/7/2000 Completed In FY 2010 I G-2 CS tool Variance Petltlan-Union Road $ 42,683 L ,-i UV2008 Completed In FY 2011 I RI&2 IFload resurfacing and repair ]5 473,138I 16020071 Completed in FY 2007 j 1,1 Irrigation&Fire Control Panel Upgrade $ 54,821 • 99/2908 Completed in FY 2008 63 Irrigation Supply Well Project $ 34.765 1._;18�1,+2(0o6 Completed In FY 2009 1-3 Wellfleld Mechanical Upgrades $ 218,732 i..498112089 QQ Completed in FY 2009 1-4 3rd well to provide irrigation water supply 5 287.793 y',; tt22(510 Completed in FY 2010 I-5 Welifleld SCADA $ 27,587'.,!'_ 6302018 Completed In FY 2010 1•8 Electrical Upgrades for Weinfeld and WWTP Generator $ 247,398 t:3Tdi12018 Completed in FY 2010 1-7 Canal PS Mod&caticns $ 4,269 .-iftrd1Y2008•Completed In FY 2010 1-10 Wellhead Retrofitting $ 11.615 >'' O 2 Completed In FY 2012 I-I I Well Monitoring $ 18,746' 9if301$8/3 Completed In FY 2013 1-12 Pump Retrofitting $ 10.770 u-.. 678.0 010 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 p;';' - Completed In FY 2008 W-4 Water treatment Plant-repairs to building(root.doors.windows,palnhng) 5 14.050 Completed in FY 2008 W 5 Water Treatment Plant-replace metal launders and walkways on softening unft&other repairs $ 58,877,10/58/2006 Completed in FY 2009 W-8 Water Treatment Plant-replace gaseous chem storage/teed sys Ichlorinel w/amid Chem(bleach) $ 38.088 430/2008 Completed In FY 2009 W-7 Water Treatment Plant-air condition room that louses compliance monitoring equipment $ 3,901 Completed In FY 2008 W-13 Water Treatment Plant-design new WTP $ 488,844',:rk la Completed In FY 2011 W-14A Water Treatment Plant-New Construction $ 4,409,328',.;-`:; Completed in FY 2014 . W-148 Water Treatment Plant-Inspection of new construction $ 440.894 0 Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backllow prevention) $ 257.514 Completed In FY 2013 W-17 SCADA $ 223 093 1 Completed in FY 2009 W-23 Stormwater Rentlon Ponds $ 110,776 4,.1008120$ Completed In FY 2011/2012 W-23a Disinfection Conversion-free chlorin to chlaramines $ 11,427 k' Completed In FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 - Completed in FY 2008 WW-8 Wastewater Treatment Plant•add second reuse pump $ 111.973 ftiati2 4 Completed In FY 2008 Wastewater Treatment Plant•replace gaseous chem storageleed systems(chlorine and sulfur WW-10 dioxide)w/liquid chum(bleach and sodium thlosulfate) $ 36,008 r'Sr Completed in FY 2009 W W 13A Reuse Storage Tank $ 585.299 1 Completed In FY 2010 WW-138 Automation of rouse water system and supplemental water $ 55.358''.,.31/$57$01-0 Completed In FY 2010 WW-18 DynaLlfl MBR Membrane System $ 1.112.380 .'•,,,9094(111 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231.100 ,.'.1031090 Completed In FY 2009 WW-20 New WWTP Generator $ 110.716 9i$01200 Completed in FY 2009 WW-23 SCADA and control panel for lift stations $ 77.137;:.:;019012074 Completed in FY 2014 Report Date:11/10/2014 14 v e �' ^ • r �b A , ^, § 4V fnD fn0 p , . 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PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections•5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY2015 FY2016 FY2017 FY2018 FY2019 Operating Revenues Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373 Delinquent Assessments $0 $0 $0 $0 $0 Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,526 $415,526 $415,526 $415,526 Operating Expenditures Administrative $121,696 $125,347 $129,107 $132,981 $136,970 Maintenance $293,830 $302,645 $311,724 $321,076 $330,708 Total Operating Expenditures $415,526 $427,992 $440,832 $454,056 $467,678 Capital Expenditures C P°rojects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 SO $0 $0 Estimated Ending Cash Balance W iTHOur past due aesessme its or FY 2015 on roll billing $ 766,676 $754,211 $728,905 $690,374 $638,222 Estimated Ending Cash Balance WITH past due assessments and FY 2015 off nNl leIrIng $ 1,090,657 $1,078,192 $1,052,886 $1,014,355 $962,203 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Delinquent Assessments $0 $0 $0 $0 $1 Water/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800 Interest/Miscellaneous $285 $423 $421 $450 $509 Total Operating Revenues $1,340,005 $1,340,143 $1,340,141 $1,340,170 $1,340,231 Operating Expenditures Administrative $145,237 $145,237 $145,237 $145,237 $145,237 Maintenance $480,170 $480,170 $480,170 $480,170 $430,170 Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $625,407 Capital Expenditures CIP Projects $50,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,361 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,381 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015 off rrpl baling $ (499,365) (5500,785) ($472,206) ($412,802) ($353,339) Estimated Ending Cash Balance WITH past due assessments and FY 2015 off roll billing $ 422,855 $421,435 $450,014 $509,418 $568,881 Report Oate 11/9/2014 19 • I ' ill WWCO 0041)01 Ol .--Iul0VrO al r MO M Nr-(M W N Ul N,-1N 001110(0 N 1.0Vr0HOO U) V•O V O CO ,.a (C )o W • .$ O O O n1 N U) M U)O W U)CO r11 WO O 0 . 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CC CK \ k a. k ( { { {© J 1 § 0 * . -g ) ! <1. / > t § k 0 20 / k0 0 37 W ) I- - k 0 ■ k22 Cr k � " a / � n CA S 4g > 4 B § \ 0 / 0 a. in o [ o 2 g 0 § 0 ] R ; > § o _ \ c., ) k ,ft rt \ si , _ 2 / / \ Cl) ; 0 j k 0 0 = �IV § k k k § \ 2 j k 0 13 .2 k / 3 § 6 (0 g ; _ $ 2 0 > 0 / / o ® \ # § 0 § % / J Q o co } & • 38 c r Berger, Toombs, Elam, -r Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 October 21, 2014 Mr. Stephen Bloom Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs, FL 33071 The Objective and Scope of the Audit of the Financial Statements You have requested that we audit the financial statements of Port of the Islands Community Development District, which comprise governmental activities, each major fund and the budgetary comparison for the General Fund as of and for the year ended September 30, 2014 which collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter for the year ending September 30, 2014 and thereafter for two annual renewals if mutually agreed by Port of the Islands Community Development District and Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants PL. Our audit will be conducted with the objective of our expressing an opinion on the financial statements. The Responsibilities of the Auditor We will conduct the audit in accordance with auditing standards generally accepted in the United States of America and "Government Auditing Standards" issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section Berger,Toombs, Elam, Gaines& Frank Port of the Islands Community Development District October 21, 2014 Page 2 Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with generally accepted auditing standards. Also, an audit is not designed to detect errors or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore, Government Auditing Standards do not expect us to provide reasonable assurance of detecting abuse. In making our risk assessments, we consider internal control relevant to Port of the Islands Community Development District's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. We will also communicate to the Board any fraud involving senior management and fraud that causes a material misstatement of the financial statements that becomes known to us during the audit, and any instances of noncompliance with laws and regulations that we become aware of during the audit. The funds that you have told us are maintained by Port of the Islands Community Development District and that are to be included as part of our audit are listed below: 1. General Fund 2. Water& Sewer Fund As part of our audit process, we will request from management written confirmation concerning representations made to us in connection with the audit including among other items: a) That management has fulfilled its responsibilities as set out in the terms of this letter; and; b) That it believes the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. �0/ Berger,Toombs, Elam, Gaines& Frank o,n•■0.66(A.1.■14. n Port of the Islands Community Development District October 21, 2014 Page 3 Management is responsible for identifying and ensuring that Port of the Islands Community Development District complies with the laws and regulations applicable to its activities, and for informing us about all known material violations of such laws or regulations. In addition, management is responsible for the design and implementation of programs and controls to prevent and detect fraud or abuse, and for informing us about all known or suspected fraud or abuse affecting the entity involving management, employees who have significant roles in internal control, and others where the fraud or abuse could have a material effect on the financial statements or compliance. Management is also responsible for informing us of its knowledge of any allegations of fraud or abuse or suspected fraud or abuse affecting the entity received in communications from employees, former employees, analysts, regulators, short sellers, or others. The Board is responsible for informing us of its views about the risks of fraud or abuse within the entity, and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the entity. Port of the Islands Community Development District agrees that it will not associate us with any public or private securities offering without first obtaining our consent. Therefore, Port of the Islands Community Development District agrees to contact us before it includes our reports or otherwise makes reference to us, in any public or private securities offering. Port of the Islands Community Development District's Records and Assistance If circumstances arise relating to the condition of the Port of the Islands Community Development District's records, the availability of appropriate audit evidence, or indications of a significant risk of material misstatement of the financial statements because of error, fraudulent financial reporting, or misappropriation of assets, which in our professional judgment, prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional standards, including declining to express an opinion, issuing a report, or withdrawing from the engagement. During the course of our engagement, we may accumulate records containing data that should be reflected in the Port of the Islands Community Development District books and records. The District will determine that all such data, if necessary, will be so reflected. Accordingly, the District will not expect us to maintain copies of such records in our possession. Other Relevant Information In accordance with Government Auditing Standards, a copy of our most recent peer review report has been provided to you, for your information. Toom t Gaines& F abk Elam, Port of the Islands Community Development District October 21, 2014 Page 4 Fees, Costs and Access to Workpapers Our fees for the audit and accounting services described above are based upon the value of the services performed and the time required by the individuals assigned to the engagement, plus direct expenses. Invoices for fees will be submitted in sufficient detail to demonstrate compliance with the terms of this engagement. Billings are due upon submission. Our fee for the services described in this letter for the year ending September 30, 2014 will not exceed $7,000 unless the scope of the engagement is changed, the assistance which Port of the Islands Community Development District has agreed to furnish is not provided, or unexpected conditions are encountered, in which case we will discuss the situation with you before proceeding. All other provisions of this letter will survive any fee adjustment. The two annual renewals must be mutually agreed and approved by the Board of Supervisors. In the event we are requested or authorized by Port of the Islands Community Development District or are required by government regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to our engagement for Port of the Islands Community Development District, Port of the Islands Community Development District will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. The documentation for this engagement is the property of Berger, Toombs, Elam, Gaines, & Frank. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their request and that we shall maintain the audit documentation for a period of at least three years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested documentation will be provided under the supervision of Berger, Toombs, Elam, Gaines, & Frank audit personnel and at a location designated by our Firm. Reporting We will issue a written report upon completion of our audit of Port of the Islands Community Development District's financial statements. Our report will be addressed to the Board of Port of the Islands Community Development District. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement. eRt Berger,Toombs, Elam, Cdi Gaines& Frank Port of the Islands Community Development District October 21, 2014 Page 5 In addition to our report on Port of the Islands Community Development District's financial statements, we will also issue the following types of reports: • Reports on internal control and compliance with laws, regulations, and the provisions of contracts or grant agreements. We will report on any internal control findings and/or noncompliance which could have a material effect on the financial statements, • Management letter required by Chapter 10.500, Rule of the State of Florida Auditor General. This letter constitutes the complete and exclusive statement of agreement between Berger, Toombs, Elam, Gaines, & Frank and Port of the Islands Community Development District, superseding all proposals, oral or written, and all other communications, with respect to the terms of the engagement between the parties. Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the financial statements including our respective responsibilities. Since ly, Joh4 'a4. BERGER, TOOMBS, ELAM, GAINES & FRANK J. W. Gaines, CPA Confirmed on behalf of the addressee: 1 j. Anthony Davis, Chairman, Port of the Islands Improvement District Baggett, Reutimann & Associates, CPAs PA Certified Public Accountants Judson B.Baggett,MBA,CPA,CVA,Partner 6815 Dairy Road Marti Reutimann,CPA,Partner Zephyrhills,FL 33542 Phone:(813)788-2155 Fax: (813)782-8606 System Review Report To the Partners October 31,2013 Berger, Toombs,Elam, Gaines&Frank,CPAs PL and the Peer Review Committee of the Florida Institute of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs PL, (the firm), in effect for the year ended May 31, 2013. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control, and the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.oreiprsummary. As required by the standards, engagements selected for review included engagements performed under Government Auditing Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs PL, in effect for the year ended May 31, 2013, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass,pass with deficiency (ies), or fail. Berger, Toombs, Elam, Gaines & Frank, CPAs PL, has received a peer review rating of pass. Bag: 'u ilnann&Associates,CPAs, (.1.0CILROORM Member:American Institute of Certified Public Accountants(AICPA);Florida Institute of Certified Public Accountants(FICPA); National Association of Certified Valuation Analysts(NACVA) -V 411, azy November 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.777 MG for the month of October,which is an average of.057 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.406 MG for the month of October,which is an average of.045 MGD Reuse System Operations and Maintenance The reuse system delivered 5.981 MG for the month of October, which is an average of.193 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met At Our Treatment Facility • Roto Mesh main gear assembly failed, emergency repaired. • Replaced a broken wheel assembly on Roto Mesh. • Incoming Power Surge Protector failed near the beginning of November. As a result, there is no surge protection at the head of our facility. A Work Authorization will be submitted for your review and approval, for the replacement and startup of new Surge Protector. • Our Master Plant Lift Station is experiencing some problems, and is in need of repair. We will also provide a Work Authorization for the necessary repairs. Included are a couple of pictures: 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•ww w .severntrentservices.con ffr =`-> t X November 2014 Field Managers Report t In The Community: • Removed No Entry' sign from back of POI Realty Building. • Potholes are getting worse on Union Road as you turn in front of South Hotel, and along the remainder of the paved road. • 129 Newport Dr. Water main Air relief valve, 1 inch line, repaired by Severn Trent special services. Precautionary Boil water notice for the Newport Drive community, samples and precautions taken to maintain integrity of system. Broken Fittin• Located Here This is the broken fitting! °� ' s , :---- -- -- •@ r 'ix 'fie q Igo iii'-:,,, . n 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.sevemtrentservices.com November 2014 Field Managers Report CMMS Work Order Report—October 2014 Summary Total#of WO's 259 Total#of Preventative 259 Total#of Corrective 0 Total#of WO's Completed 259 Total Hours 156.0 3 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239.642-9469•wwwsevemtrentservices.com I pt-tge..... 'J;F V,,, November 2014 Field Managers Report Potable Water Report 5 4.5 4 3.5 V 3 2.572 2 569 2.839 2.319 0 2.5 2 19.2_______L______324 2 044 a 2 2.257 1 72 1 777 2.092 2.132 1 585 1.587 1.627 1 5 1 895 1 n6'1 1 648 1 1.427 1.403 ��—' 108 1052 0.969 1.142 0.5 5% 6% 3% 5% 6% 7% 9% 8% 8% 8% 5% 7% 0 - _ Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 —a—Water Produced —e—Water Billed —.—%Water Lou Irrigation Water Report 9.0 --...8.662 ,_.___ _____ ----------. 8 561 8.709 __ —------ ____ _.__ 9.065 80 - 747 7298 7 0 4346 5d1 6.20 7 144 6 9:, 5 981 6.0 6.789 6.181 .165 5.290 5247 5 928 050 - m 5.285 c 40 4615 • 4444 4.701 0 3.921 30 2.0 10 5% 8% 6% 2% 4% 9% 9% 4% 6% 81/0 • 7% 7% 00 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 -1 0 _ -- _.__---___._.__—_ _ ____.__-_--_- I•—•■■I rr igalion Meter - irrigation Stied • • %Water Loss 4 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com SEVERN Severn Trent Services 4837 Swift Road,Suite 100 Sarasota,FL 34231 TRENT United States SERVICES T: +1 941 925 3088 TF: +1 800 535 6832 F: +1 941 924 7203 DEC 112{ 4 www s e vem tre ntservices.com Port of the Islands CID Work Authorization No. 94828r1 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services,Inc.(the"Company,")the Company agrees to perform the following additional services for the client: Location of Work: POI Master Lift Stations Newport Drive Schedule: TBA Project: Complete Control Panel Replacement Date: 6/18/14 I. DESCRIPTION OF SERVICES:LABOR&MATERIALS FOR ABOVE SERVICES PROVIDED BY STES:Quantity One;Newport Dr,Lift Station,Rehab Control Panel Only.To include control panel,RTU, level controller,SCADA programming and main discinnect switch.As per Exhibit#1. II. LABOR&MATERIALS FOR ABOVE SERVICES PROVIDED BY STES: A. STES Instrumentation Manager's will-recognize deficiencies, analyze and research options, design the resolution, generate a description, distribute a request for quotation, review on site with contractors as preparation for this work authorization. They will hire and oversee the contractor(s), assist with the installation, inspect the final product(s), and assure the CDD is receiving quality of goods, services, applicable warranties and completion in a timely manner. They will also oversee and correct any issues that may occur during the warranty period. $6,854.00 B. Materials billed directly to CDD by outside vendors(tax exempt) $34,220.00 III. TOTAL PROJECT COST: $41,074.00 The Client agrees to pay the Company for the services provided under this agreement as follows: Unit Cost or Total Cost Item Description Hourly Rate Total to be billed by STES N/A $6,854.00 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: /� a (please initial) ' r Page 1 of 2 Work Authorization No.(94828r1)-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service,we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified, rock removal,dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently,at the cost agreed upon by both parties. i III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID By: By: -v L _ L'v�QVt avt? 2r � .._ Title: et.e o sk a 1, \ M 5 Title: ( -r.✓w•ek Address for Notices: 210 North University Drive,Suite 702 Coral Springs,FL 33071 Date: \2 • 2. . 1.e .1 Date: il EC 1 1 2014 Agreed for iC''(please initial) l Page 2 of 2 EXHIBIT #1 CONSTRUCTION COST ESTIMATE NEWPORT DR, LIFT STATION CONTROL PANEL REHAB WA94828 Facility Port of islands, Lift Station No. Contract Mark-Up 10% Project Desc POI WWTP LS-Newport Dr,Lift Station,Rehab Control Panel Only.To include control panel,RTU,level controller,SCADA programming and main discinnect switch. WO No.Issued 94829 Generated by:IR.Migdal 6/18/14 MATERIAL EXPENSE PAID BY STES Description I Qty. Unit I Unit Price I Estimated Cost Mark-up I Client Cost I Electrical Components 1 lot $ 200.00 $ 200.00 10% $ 220.00 U�.'C 1 1 ...,`itii,.1 r� s .4 — t3rviCes.ltii Amount Taxable $ 200.00 6% $ 12.00 MATERIAL EXPENSE PAID BY CLIENI Description I Qty. I Unit Unit Price Estimated Cost I Mark-up I Client Cost I Control Panel and PLC Programming Complete 1 ea $ 26,730.00 $ 26,730.00 10% $ 29,403.00 1 Flectiical Contractor installation with Disconnect SW 1 ea $ 6,770.00 $ 6,770.00 10% $ 7,447.00 SCADA Computer Programming 1 lot $ 720.00 $ 720.00 10% $ 792.00 Amount Taxable - 0% $ - l LABOR EXPENSE Description I 1-(oars j I I tiny Kate I Client Cost Instrumentation Manager; Design and engineering 4.00 $ 100.00 $ 400.00 Over see and assist installation,startup and testing 16.00 $ 100.00 $ 1,600.00 Design SCDADA graphics,oversee programming 4.00 $ 100.00 $ 400.00 Test,troubleshoot and startup SCADA system 8.00 $ 100.00 $ 800.00 Estimated Cost Client Cost Total Material 5 34,432.00 10% $ 37,874.00 Labor: $ 3,200.00 Overhead/Contingency 0% $ Total Project $ 41,074.00 Or." Al SEVERN Severn Trent Services 4837 Swift Road,Suite 100 Sarasota,FL 34231 TRENT United States SERVICES TF: +1 800 535 6832 T: +1 941 925 3088 F: +1 941 924 7203 wuwr.sevemtrentservices.com 1°.[` 11 21)V Port of the Islands CID Work Authorization No. 94829r1 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services,Inc.(the"Company,")the Company agrees to perform the following additional services for the client: I Location of Work: POI Lift Station,Cays Drive I Schedule: TBA Project: Complete Control Panel Replacement Date: 11/18//14 I. DESCRIPTION OF SERVICES:LABOR&MATERIALS FOR ABOVE SERVICES PROVIDED BY STES:Quantity One;Cays Dr,Lift Station,Rehab Control Panel.To include control panel,RTU,level controller and SCADA programming. As per Exhibit#1. II. LABOR&MATERIALS FOR ABOVE SERVICES PROVIDED BY STES: A. STES Instrumentation Manager's will-recognize deficiencies, analyze and research options, design the resolution, generate a description, distribute a request for quotation, review on site with contractors as preparation for this work authorization. They will hire and oversee the contractor(s), assist with the installation, inspect the final product(s), and assure the CDD is receiving quality of goods, services, applicable warranties and completion in a timely manner. They will also oversee and correct any issues that may occur during the warranty period. $6,111.00 B. Materials billed directly to CDD by outside vendors(tax exempt) $34,916.00 III. TOTAL PROJECT COST: $41,027.00 The Client agrees to pay the Company for the services provided under this agreement as follows: Unit Cost or Total Cost Item Description Hourly Rate Total to be billed by STES N/A $6,111.00 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial)__ 4F Page 1 of2 Work Authorization No.(94829r1)-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service,we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified, rock removal,dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently,at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID i {J JfJ� y��r�._. ,_ Bl' A - By: '/ ��2— Title: ke a I �a?n2 Q Title: •wvWG�r..�.. J J Address for Notices: 210 North University Drive,Suite 702 Coral Springs,FL 33071 Date: /z • 2 • j 1- Date: /j — Z/ AFC 1 1 NM Agreed to•--dae (please initial) �,..�; Page 2 of 2 EXHIBIT #1 CONSTRUCTION COST ESTIMATE CAYS DR, LIFT STATION CONTROL PANEL REHAB WA94829r1 Facility Port of the islands Lift Station No. Cays Drive Contract Mark-Up 10% Project Desc POI WWTP LS-Cays Dr,Lift Station,Rehab Control Panel Only.To include control panel,RTU,level controller and SCADA programming, WO No Issued 94829r1 Generated by R.M gdal 11/18/14 MATERIAL EXPENSE PAID BY STES Description I Qry. Unit I Unit Price I Estimated Cost I Mark-up I Client Cost Electrical Components 1 lot $ 200.00 $ 200.00 10% $ 220.00 O W 11 2914. Amount Taxable $ 200.00 6% $ 12.00 MATERIAL EXPENSE PAID BY CLIENT Description Qty. I Unit I Unit Price I Estimated Cost I Mark-up I Client Cost I Control Panel and PLC Programming Complete 1 ea $ 26,730.00 $ 26,730.00 10% $ 29,403.00 Electrical Contractor Installation 1 ea $ 5,240.00 $ 5,240.00 10% $ 5,764.00 SCADA Computer Programming 1 ea $ 720.00 $ 720.00 10% $ 792.00 Spare PLC Modules Programmed Complete I ea $ 2,100.00 $ 2,100.00 10% $ 2,310.00 Amount Taxable $ 2,100.00 0% $ 126.00 LABOR EXPENSE Description I Hours I I Hrli Rate I Client Cost f Instrumentation Manager; Design and engineering 4.00 $ 100.00 $ 400.00 Over see and assist installation,startup and testing 8.00 $ 100.00 $ 800.00 Design SCDADA graphics,oversee programming 4.00 $ 100.00 $ 400.00 Test,trobubleshoot and startup SCADA system 8.00 $ 100.00 $ 800.00 Estimated Cost MI Client Cost Total Material $ 35,128.00 10% $ 38,627.00 Labor $ 2,400.00 Overhead/Contingency 0% $ - Total Project $ 41.027.00 Opr(uA1 I SEVERN Severn Trent Services 5911 Country Lakes Dr. Fort Myers,FL.33905 TRENT United States T: +1239-694-3310 SERVICES F: +1 239-694-535t www.severntrentservices.com OEC 1 1 2U14 Port of the Islands.CID Work Authorization No.45640 in accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services,Inc.(the "Company,")the Company agrees to perform the following additional services for the client: Location of Work: Port of the Islands Schedule: Upon Approval Project: Lift Station Rehab Date: November 19,2014 I. DESCRIPTION OF SERVICES:Clean and remove grease,sand,and debris from lift station with vactor truck.Set up confined entry to install two(2)new 6"C-900 discharge lines,epoxy lined fittings,and pump stands.Install new check valves and plug valves on both lines.Perform start-up and check operations.Dispose of debris at a DEP approved dump site. A. Materials by POI,tax not included $11,163.50 Material Mark-up(10%) $1,116.35 B. Labor: $8,480.00 II. PROJECT COS : (Total labor,mark-up and materials$20,759.85) The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Total Cost Hourly Rate Total Project Cost To Be Billed By STES $9,596.35 Page 1 of 2 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract.Work Authorization No.(45640)-(Port of the Islands CID) iii. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID By: By: ► Title: C^2 c.e v Title: ( Address for Notices: Date: /2— z � — -- -- Date: 11— 24--/21 EEC 1 2914 Page 2 of 2 CONSTRUCTION COST ESTIMATE Facility Port Of The Islands Lift Station No, Contract Mark-Up 10% Project Desc Setup confine entry equipment to rehab main lift station at the WWTP,replace check valves and discharge lines down to pump base WO No.Issued 45640 Generated by:Otis Jiles MATERIAL EXPENSE PAID BY STES Description I Qty. I Unit I Unit Price I Estimated Cost I Mark-up I Client Cost Ike 112914 Amount Taxable MATERIAL EXPENSE PAID BY CLIENT Description I Qty. I Unit I Unit Price I Estimated Cost I Mark-up I Client Cost 6'Lever&Weight Check Valve 2 ea $ 1,725.00 $ 3,450.00 10% $ 3,795.00 6"Flange 90 P-401 3 ea $ 259.50 $ 778.50 10% $ 856.35 6"Mega Flange 6 ea $ 205.00 $ 1,230.00 10% $ 1,353.00 6"DR 14 Green C900 PVC Pipe 40 ft $ 6.75 $ 270.00 10% $ 297.00 6"Flange Accessory Kit SS 3 ea $ 33.00 $ 99.00 10% $ 108.90 Pump Base 2 ea $ 953.00 $ 1,906.00 10% $ 2,096.60 6"Flange Tee P-401 1 ea $ 320.00 $ 320.00 10% $ 352.00 6"3 Way Plug Valve 1 ea $ 1,775.00 $ 1,775.00 10% $ 1,952.50 6"Uni-Flange 900 Series For C-900 PVC Pipe 10 ea $ 80.00 $ 800.00 10% $ 880.00 6"Plug Valve 1 ea $ 535.00 $ 535.00 10% $ 588.50 Amount Taxable $ - 6% $ - LABOR EXPENSE Description I Hours I Unit Cost I Estimated Cost I Hrly Rate I Client Cost (3)Technician 80.00 $ 50.00 $ 4,000.00 $ 75.00 $ 6,000.00 Manager 8.00 $ 50.00 $ 400.00 $ 85.00 $ 680.00 Vactor Truck&Operator 8.00 $ 56.00 $ 400.00 $ 225.00 $ 1,800.00 Estimated Cost Client Cost Total Material(including tax) $ 11,163.50 10% $ 12,279.85 Labor: S 4,800.00 77% $ 8,480.00 Overhead/Contingency 0% $ - Total Project $ 15,963.50 30% $ 20,759.85 Proposal Amounts: Client Cost $11,163.50 STES Amount to Bill $9,596.35 STES Materials&Mark Up $1,116.35 Total Project Cost $20,759.85 Labor(including OH) $8,480.00 Total PBIT for STES 77% Work Authorization No.(94880)-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service,we will notify you immediately of their nature and any additional cost that maybe incurred. Unless otherwise specified, rock removal,dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement, and must be added subsequently,at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CID By: By: Title: F-N z.)i o"a 4'e vie va >el, Title: Address for Notices: 210 North University Drive,Suite 702 Coral Springs,FL 33071 Date: d - 2-• `� Date: /1 —Z-/ le 11 2814 Agreed to: ` (please initial) a::;;rfl s;• <s i Page 3of3