03/05/2015 Minutes T1 I Eu
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MINUTES OF MEETING BY iJn&
HERITAGE BAY 4 --_
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, March 5, 2015 at 9:00 a.m. in the Heritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Ronald Grant Vice Chairman
John May Assistant Treasurer
Dennis Gagne Assistant Secretary
Richard Brodeur Assistant Secretary
Also present were:
Cal Teague District Manager
David Wilkison District Engineer
Greg Urbancic District Counsel
Ralph Verrastro Bridging Solutions
Lake& Wetland Management Representative
Residents
The following is a summary of the actions taken at the March 5, 2015 Heritage
Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There were no comments from the public.
THIRD ORDER OF BUSINESS Organizational Matters
A. Discussion of Appointment to Fill Seat 3
• Five applications were received with one candidate withdrawing. The four
candidates being considered are Richard Brodeur, Suzanne Lemons, Philip
Magnarella and Jane Rollins.
• Discussion ensued and there was consensus that all applicants are qualified.
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March 5, 2015 Heritage Bay CDD
• Mr. Hubbard thanked all the applicants and read prepared comments.
Mr. Hubbard MOVED to appoint Suzanne Lemons to fill
Seat 3 for the remaining term of office expiring in 2016.
There being no second the motion failed. j
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor to appoint Richard Brodeur to till Seat 3 for the
remaining term of office expiring in 2016 was approved.
Mr.Teague being a notary public of the State of Florida administered the oath of
office to Mr. Brodeur;a copy of which is attached as part of the record.
B. Election of Officers—Resolution 2015-4
• Mr. Grant nominated Mr. Hubbard as Chairman and there being no other
nominations Mr. Hubbard was appointed Chairman.
• Mr. Hubbard nominated Mr. Grant as Vice Chairman and there being no other
nominations Mr. Grant was appointed Vice Chairman.
• Mr.Teague will remain as Secretary; Mr. Koncar will remain as Treasurer and
Mr.Bloom will remain as Assistant Treasurer.
• Mr. May will serve as an Assistant Treasurer and Mr. Brodeur and Mr. Gagne
will serve as Assistant Secretaries.
On MOTION by Mr. Grant seconded by Mr. May with all
in favor Resolution 2015-4 designating officers was
,adopted as noted.
FOURTH ORDER OF BUSINESS Wall Replacement Proposal for Final
Design and Bidding Services—Ralph
Verrastro
• Mr. Verrastro from Bridging Solutions presented his proposal for design and
bidding phases for replacement of the retaining wall at the bridge.
• A lengthy Discussion ensued with regard to the proposal; cost and various
options.
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March 5, 2015 Heritage Bay CDD
• Due to the amount of the proposal the District would have to go through a
competitive selection process; requesting proposals and selecting a firm.
• It was suggested removing the sub-contractors from the proposal and to have
them contract directly with the CDD which would bring the price down.
• Bridging Solutions verified that the retaining wall is a landscape feature and not
for structural stability of the bridge.
• At this time legal action against the developer is not a viable option.
• Consideration of a less expensive option of having a shorter wall with some
landscape features was discussed. Mr. Verrastro will research this and prepare a
preliminary report for the next meeting.
• Scheduling an additional meeting in April to consider these options was
addressed.
On MOTION by Mr. May seconded by Mr. Gagne with all
in favor scheduling a meeting on April 2, 2015 at 9:00 a.m.
was approved.
SEVENTH ORDER OF BUSINESS New Business
C. Discussion of the January 22,2015 Littoral Planting Meeting with Lank
and Wetland Management
• A revised proposal from Lake & Wetland Management removing lake plantings
(lakes 28,29 and 30A)from the original plan was discussed.
• There was agreement to complete this phase and wait two years to see what the
success is.
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the revised proposal from Lake & Wetland
Management in an amount not to exceed $16,143.50 was
accepted.
SIXTH ORDER OF BUSINESS Old Business
B. Grass Carp Planting
• A proposal from Lake & Wetland Management for grass carp and barriers on
Lake 19 was discussed.
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March 5, 2015 Heritage Bay CDD
• Lake & Wetland Management noted Sonar is the only chemical treatment that
would be effective; but it is expensive at$1,200 per gallon.
• Mr. Teague suggested the District increase their monthly maintenance contract
with Lake & Wetland Management by $400 per month for three years to address
the problem in all of the lakes with the exception of 30A and 30B.
• Lake & Wetland Management representative agreed to present this to suggestion
• to upper management.
On MOTION by Mr. Grant seconded by Mr. Hubbard with
all in favor to increase the contract with Lake & Wetland
Management by$400 per month was approved.
FIFTH ORDER OF BUSINESS Approval of the Minutes of the
January 8,2015 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the
January 8,2015 meeting and requested any additions,corrections or deletions.
There not being any,
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor the minutes of the January 8, 2015 meeting
were approved.
SIXTH ORDER OF BUSINESS Old Business(continued)
A. Umbrella Association Costs
• Mr. May provided an update on the status of the Umbrella Association reporting
that officers have been designated, a meeting schedule established and
responsibilities of the association better defined.
• Mr. Teague distributed a summary of the engineering costs related to efforts on
Lakes 30A and 30 B.
SEVENTH ORDER OF BUSINESS New Business(continued)
A. Record Retention—Resolution 2015-3
• Severn Trent will retain the records of the District according to the State of
Florida General Records Schedule GS 1-SL.
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March 5, 2015 Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Gagne with all in
favor Resolution 2015-3 designating a records management
liaison officer and adopting a records retention schedule was
'adopted.
B. Discussion of Submerged Rock in Lake 30A
• The Board directed staff to mark the submerged rock on Lake 30A.
EIGHTH ORDER OF BUSINESS Manager's Report
Mr. Teague addressed the following:
A. Approval of Financials,Check Register and Invoices
• The financials for the period ending January 31,2015 were reviewed.
On MOTION by Mr. May seconded by Mr. Gagne with all in
favor the January 31, 2015 financials were accepted as
presented.
B. Fiscal Year 2016 Budget
• A draft fiscal year 2016 budget will be presented at the April 2 meeting.
C. Field Manager's Report
• The Field Management Reports for the site inspections conducted on January 6,
2015 and February 23, 2015 were reviewed; copies of which are attached for the
record.
• It was commented that the water temperature readings appear to be off.
• Mr. Gagne will prepare a testing plan for the lakes.
D. Follow Up
i.List of Properties Owned
• A list of properties with photographs was included in the agenda package.
NINTH ORDER OF BUSINESS Attorney's Report
Mr. Urbancic addressed the following:
• He is continuing to monitor legislative actions that affect CDDs.
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March 5, 2015 Heritage Bay CDD
TENTH ORDER OF BUSINESS Engineer's Report
There were no additional items to report.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comments
• Mr. Hubbard commented that he envisions the following:
D Supervisor May will handle financial matters.
D Supervisor Gagne will handle lake and wetland and water testing items.
D Supervisor Brodeur will handle lake erosion issues.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Gagne seconded by Mr. May with all in
favor the meeting was adjourned at 11:24 a.m.
i
Calvin T-:: - Edwin Hubbard
Secretary Chairman
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