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01/08/2015 Minutes �� � t �" MINUTES OF MEETING B y �6 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday,January 8,2015 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman (via telephone) Dennis Gagne Assistant Secretary John May Assistant Secretary Also present were: Cal Teague District Manager David Wilkison District Engineer Justin Faircloth Field Manager Greg Urbancic District Counsel Vinnie Girard Lake& Wetlands Management Ralph Verrastro Bridging Solutions Residents The following is a summary of the actions taken at the January 8, 2015 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. THIRD ORDER OF BUSINESS Approval of the Minutes of the December 4,2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the December 4,2014 meeting and requested any additions,corrections or deletions. There not being any, 2-26-15 January 8, 2015 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the minutes of the December 4, 2014 meeting were approved. FOURTH ORDER OF BUSINESS Old Business A. Pickleball Court Lease • It was reported the HOA Board decided not to pursue this project. B. Umbrella Association Discussions • Mr. Teague reported the District paid $140,584 in 2014 of which $119,598 was for lake bank stabilization. • Supervisor May updated the Board on the Umbrella Association and any opportunity to get reimbursed for expenses related to maintenance of Lakes 30A and B. • A term sheet is being developed defining relationships between the two HOAs, the two CDDs,and the Umbrella Association. • Costs will continue for maintenance unless an understanding with the Umbrella Association is obtained regarding funding maintenance efforts in 2015 and beyond. FIFTH ORDER OF BUSINESS New Business A. Carp Planting Options • It was reported Steve Nagle of SFWMD will look at the lakes and help with getting sterile grass carp planting permits needed to control Illinois Pond Weed. SIXTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending November 30,2014 were reviewed. On MOTION by Mr. Grant seconded by Mr. Hubbard with all in favor the November 30, 2014 financials were accepted as presented. B. Arbitrage Report—Capital Improvement Revenue Bonds,Series 2005 2-26-15 2 January 8, 2015 Heritage Bay CDD • The Arbitrage Report for the Capital Improvement Revenue Bonds Series 2005 was reviewed; a copy of which is attached for the record. On MOTION by Mr. May seconded by Mr. Gagne with all in favor the Arbitrage Report for the Capital Improvement Revenue Bonds, Series 2005 was accepted. C. Field Manager's Report • The field report is being finalized and will be emailed to the Board. • Mr.Girard provided an update on the planting efforts. FIFTH ORDER OF BUSINESS New Business(continued) B. Retaining Wall,Bridge Engineer Report • Ralph Verrastro of Bridging Solutions presented a report with recommendations for the bridge retaining wall repairs; a copy of which is attached for the record. The following was noted: ➢ Temporary repairs for less than$1,000 were identified. ➢ The report included four options for repair/replacement. He verbally included a fifth option. Option 1 Concrete segmental block retaining wall Option 2 Cast in place concrete cantilever retaining wall — stone form liner face Option 3 Cast in place concrete cantilever retaining wall — cast stone veneer facing Option 4 Rebuild wall with existing stones Option 5 Continue it as a landscape feature which is more of an aesthetic enhancement than a structural one. • Discussion ensued with regard to repair options and there was Board consensus to not consider options 2, 3 and 4. • The Board agreed to consider options 1 and 5;option 1 a new concrete segmented block wall at an estimated cost of $420,000; and option 5 installing a stone landscaping feature for substantially less. 2-26-15 3 January 8, 2015 Heritage Bay CDD On MOTION by Mr. Grant seconded by Mr. May with all in favor the District Manager was authorized to proceed with identified temporary repairs. • The Board authorized Mr. Verrastro to draft the documents for preparing and soliciting proposals. On MOTION by Mr. Gagne seconded by Mr. May with all in favor to authorize staff to solicit design/build proposals for options 1 and 5 was approved. • The Board requested all costs associated with the bridge problems be identified and this account be kept opened until completed with all costs tracked. • The District Manager will work with Supervisor May to prepare the accounting for review by the Board at the next meeting. • Supervisor Grant and District Counsel will discuss any legal options for reimbursement by the developer. SIXTH ORDER OF BUSINESS Manager's Report(continued) Mr. Teague addressed the following: D. Follow Up • A list of properties owned was presented. • The fiscal year 2016 budget schedule was reviewed. • An organization chart reflecting the Severn Trent team was presented. SEVENTH ORDER OF BUSINESS Attorney's Report Mr. Urbancic addressed the following: A. Public Record Requests Article • An article regarding a Marco Island school records request was discussed. The importance of alerting the District Manager if any requests for information are received was stressed. 2-26-15 4 January 8, 2015 Heritage Bay CDD EIGHTH ORDER OF BUSINESS Engineer's Report There were no additional items to report. NINTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • A resident commented on access for fishing in the lakes. Supervisor Grant explained why fishing was restricted. • It was requested the expansion of land list be placed on the website. • Supervisor May requested a copy of the umbrella cost summary. He suggested engineering costs related to the Umbrella Association be identified. • Supervisor Gagne requested a copy of the water sampling results from several years ago. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the meeting was adjourned at 1 1:10 a.m. Calvin , 1lV Edwin Hubbard Secretary Chairman 2-26-15 5