01/12/2015 Minutes 2,(),D34
MINUTES OF MEETING
CEDAR HAMMOCK r "v
COMMUNITY DEVELOPMENT DISTRIC "
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, January 12, 2015 at 3:00 PM at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Thomas Cook Chairman
Gary McClellan Vice Chairman
Larry Minamyer Assistant Secretary
Norman Day Assistant Secretary
Also present were:
Cal Teague District Manager
Sam Marshall District Engineer
Tom Read General Manager
Paul Mohlberg Maintenance Superintendent
Residents
The following is a summary of the discussions and actions taken at the January 12, 2015
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the October
27, 2014 Continued Meeting, November
10, 2014 Regular Meeting and December
1,2014 Continued Meeting
• The Board made a minor change which will be incorporated into the amended minutes.
On MOTION by Mr. McClellan seconded by Mr. Day with all in
favor, the minutes of the October 27, 2014 continued meeting
were approved as amended.
On MOTION by Mr. McClellan seconded by Mr. Day with all in
favor, the minutes of the November 10, 2014 meeting were
approved.
January 12, 2015 Cedar Hammock CDD
On MOTION by Mr. Minamyer seconded by Mr. McClellan with
all in favor, the minutes of the December 1, 2014 continued
meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There being none,the next item followed.
FOURTH ORDER OF BUSINESS Chairman's Task Schedule
• Mr. Cook reviewed a work plan for 2015 which sets target dates:
o Roads- broken down into three parts.
o FY 2016 budget
o Water use permit and wells
• Mr. Day would like to see an emphasis on the bulkheads and ponds.
FIFTH ORDER OF BUSINESS Old Business
A. Road Resurfacing Project Review
• Mr. Marshall reported there are no updates.
• Mr. Teague reported the project is pretty well closed. The two homeowners whose
driveways were damaged during the repaving have agreed to the $1,000 settlement
payment from the District.
• Mr. McClellan asked if there is a ballpark figure for total costs for roadways.
• Mr. Marshall provided an exhibit with updated figures.
o The dollar amounts are for milling and repaving. It does not include the base of
the roads - at the last inspection no base repairs were recommended.
• Mr. Cook requested at the next meeting Mr. Marshall provide an assessment of the
roadways and how long they can put off doing anything.
• Mr. Read reported they will need to redo the parking lot at the pool on the island. In
addition they have the sidewalk around the lake that is asphalt. It is his understanding
that all sidewalks are the CDDs including this walking path.
o Discussion continued on the paving of the parking lot and walking path.
o Mr. Read has requested two bids.
• Discussion followed on patching versus repaving the roadways.
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January 12,2015 Cedar Hammock CDD
• Mr. Teague inquired if they want to look at other issues the Board may feel is a spending
priority such as lake banks and bulkheads.
• Discussion followed on inspecting the bulkheads. Mr. Marshall proposed they provide a
specific list of the questions to be answered by the inspector/structural engineer.
• Mr. Molhberg addressed the decking on the bridges.
• Mr. Day suggesting concrete lock-stone wall block for the bulkheads.
• Get proposals from engineering firms. Coordinate inspections with Mr. Read.
• Have Travis provide input on the bulkheads on 16 and 17.
B. Security Camera Installation Update
• Mr. Cook reported the system has been installed and is working without issues.
• Gamma Tech will be onsite this week to continue training on the system and retrieving
archives.
• Final payment has been made.
C. Condo Utility Easements
• It was reported there has been no response from the County.
o This item to be removed from the agenda.
D. Water Use Permit Update
• Mr. Teague reported the permit application is complete and waiting on the SFWMD
signature.
SIXTH ORDER OF BUSINESS New Business
A. FY 2015 Road Improvement Project
• Previously addressed.
B. FY 2016 Budget Discussion
• Mr. Teague outlined the budget noting it is updated through the December financials.
• Discussion followed on borrowing the funds to cover major projects.
• Reallocating designated reserves was addressed.
• The budget will be considered at the February meeting.
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January 12,2015 Cedar Hammock CDD
SEVENTH ORDER OF BUSINESS Manager's Report
A. Financial Report for November,2014
On MOTION by Mr. McClellan seconded by Mr. Minamyer with
all in favor,the financial report for November 2014 was accepted.
B. Yearly Field Inspection
• Mr. Teague reviewed the Yearly Field Inspection report.
o Mr. Read addressed the items for the guardhouse noting these were all rectified
following the inspection.
o The drainage canal north of the Lake 8 is not CDD property.
o The plant growth in the bulkheads will be sprayed out.
o The stop sign issues are being addressed and signs ordered.
o Mr. Cook noted Mr.Faircloth's report is thorough and easy to read.
o CDD Team
• Mr. Teague outlined the STS CDD Team.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being none,the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
The being no report,the next item followed.
TENTH ORDER OF BUSINESS Communication to Master Board
• Mr. Cook reported he has added this as a permanent item on the agenda.
• Discussion followed on rotating CDD members to go to the Master Board meeting to
report on the CDD meeting.
• Mr.McClellan will attend next Monday's meeting.
ELEVENTH ORDER OF BUSINESS Supervisor Requests
• Mr.Day addressed obtaining estimates for test ponds for planting.
o Discussion followed on previous plantings and issues.
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January 12,2015 Cedar Hammock CDD
• Have Ms. Molly Meadows look at Lake 8 to provide suggestions and obtain littoral
planting proposal for Lake 8 as the model.
• Mr. Day inquired as to the requirements for number of bidders and accepting low bidders.
o Mr.Teague noted as long as it is under$200.000 they do not have to go to bid.
• Discussion continued on littoral plantings.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day seconded by Mr. Minarnyer, with all in
favor,the meeting was adjourned
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Cal T-.Iue Tom Cook
Secretary Chairman
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