Loading...
03/16/2015 Agenda Heritage Greens Community Development District Board of Supervisors George Coombs, Chairman Calvin Teague, District Manager Jim Marshall,Vice Chairman Greg Urbancic, District Counsel Marsha Coghlan, Assistant Secretary James Carr,PE,District Engineer Ronald Parrott,Assistant Secretary Regular Meeting Agenda March 16, 2015—6:00 p.m. r A w - 1. Roll Call riLbtIvE , 2. Approval of Agenda II 2b15 3. Approval of the Minutes of the February 16,2015 Meeting • 4. Audience Comments By 5. Old Business A. Resident Data Base Update B. Guardhouse Cleaning C. Tree Trimming and Sidewalk Cleaning Agreement with the HGCA D. Curb Markings for Parking Restrictions in front of Fire Hydrants E. Immokalee Road Lighting Project 6. New Business A. School Wall Repair Bids 7. Manager's Report A. Motion to Assign Fund Balance as of September 2014 B. Watch Reports C. Follow-Up Items—Parking Violations D. Special Detail Reports(Informational Only) E. Approval of Financial Statements 8. Attorney's Report 9. Engineer's Report 10. Supervisors' Requests and/or Comments 11. Audience Comments 12. Adjournment Note: Next meeting is scheduled for Monday,April 20,2015 at 6:00 p.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org Teague, Calvin From: Faircloth,Justin Sent Monday, March 16,2015 2:05 PM To: Teague,Calvin Subject: Heritage Greens CDD-Update Cal, Here is the new update for Heritage Greens: Resident Data Base Update • Working on this after our conversation on Friday.I am waiting on the most recent copy of the call box data from Kent Security.It will take some time to work through the entire list of 600+entries. CDD/HOA Guardhouse Cleaning/Clubhouse Lockup Agreement • You have the proposals we submitted to the Board back in December.Kerry Black states that the HGCA Board has not had a chance to discuss anything since they received our letter.They would give us a 30 day notice should anything change.This will likely not be on the agenda until the April 16th meeting. Tree Trimming and Sidewalk Cleaning Agreement with the HGCA • Initially George wanted to meet with them in person,but he asked us to go forward with contacting the HGCA regarding this. Mrs.Black felt that the Board would be willing to do the pressure washing.She was not sure about the trees,but they would consider this at their April 16th meeting if we would draft a letter requesting this in the meantime. Curb Markings • All we have to do is have the blue reflectors in the roadway,the curbs do not need to be painted per the fire district. This information has been distributed to the Sherriff's office and dispersed to give clarification to officers. Cleaning of the wall behind the Elementary School • You have four proposals.The wall is in very bad shape and likely needs the stucco reworked if they want to repair it properly and then have it painted.At best this will be a temporary repair that will buy them some time,but the wall will likely have to be readdressed in the future. Canal mowing • Contract was signed with Severn Trent and the Canal has already been cut.The operator reported to me that the canal needs to be cleaned out of all of the debris. Let me know if you have any questions. Thanks, Justin V �� Justin Faircloth,CAM Assistant District Manager TRENT 5911 Country Lakes Drive•Ft.Myers,FL 33905 justin.faircloth @stservices.com SERVICES T(239)245-7118 ext.306•F(239)245-7120 C(239)785-0675 1 Heritage Greens Community Development District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 • Coral Springs,Florida 33071 Telephone: (954) 753-5841•Fax: (954) 354-1292 March 16,2015 Heritage Greens Community Association C/o Resort Management 2685 Horseshoe Drive S.#215 Naples, FL 34104 RE: Possible CDD/HGCA Agreement Dear Members of the Board, In response to resident concerns regarding the sidewalks along with complaints about trees blocking the lighting throughout the community, the Heritage Greens Community Development District (CDD) would like to inquire about the possibility of working out a mutual agreement with the Heritage Greens Community Association (HGCA)to address these issues. The CDD proposes that the HGCA serve as the contractor for the CDD to have these two tasks completed. For the sum of$10.00 the CDD would hire the HGCA as its vendor to pressure wash all sidewalks and trim the trees away from the outdoor lighting. Included in the pressure washing of the sidewalks the CDD would request that the driveways be included as well. As the Chairman of the Board I am willing to meet with representatives of the HGCA Board to discuss this matter further. If you have any questions, please do not hesitate to contact me. Sincerely, George Coombs Heritage Greens CDD Chairman Heritage Greens Community Development District Severn Trent Services, Management Services Division 210 North University Drive,Suite 702•Coral Springs,Florida 33071 Telephone: (954)753-5841.Fax:(954)354-1292 February 26,2015 Heritage Greens Community Master Association C/o Resort Management 2685 Horseshoe Drive S.#215 Naples,FL 34104 RE:CDD/HGCA Clubhouse Lockup Agreement Dear Members of the Board, During the most recent Heritage Greens Community Development District (CDD) meeting, the CDD Board of Supervisors made the decision to end the practice of locking/opening the Clubhouse. The Board believes that this practice takes the guards away from their primary responsibility of controlling entry into the community at night. In addition, the Board of Supervisors have concerns over potential liability incurred by agreeing to open or close the facility. This decision is effective Monday,March 16,2015. If you have any questions, please contact Severn Trent Management Services at(239)245-7118. Sincerely, Calvin Teague District Manager • 1i i 1i Y E JIi 1 I s 1 s 8 'XI 1 A gn li r I� $p y8� ` ' V y a N N V� To �Y r; v; 11 2: �1 I W Ike �1 .411 751 u — - $ I j dI s 1 I RI W c I s 3.__.._— app N i y N ^ I $ ' 4 ; � , Efa I I o c I i I I0 RYANHAMMOND Ag.id fro INCORPORATED (239)872-2559 (239)540-2271 FAX rudy @ryanhammondinc.com htto:llwww.rvanhammondinc.com 6400-1 Topaz Court, Fort Myers,FL 33966 PROPOSAL March 15, 2015 Proposal Submitted To: Justin Faircloth @ Severn Trent Services 5911 Country Lakes Drive Fort Myers,FL 33905 justin.faircloth@stservices.com Job Location: Heritage Greens Community Development District Immokalee Road,just West of Logan Road Naples, FL SCOPE OF WORK: 1- Pressure clean North side of site wall behind elementary school and skirting the golf course.Water supply is to be by tanker provided by RHI. 2- Seal one side of the wall facing the elementary school. 3- Paint one coat of Sherwin Williams Superpaint to the wall. 4- No patching or caulking is provided in this proposal. Material Sherwin Williams Superpaint Satin Color Color to match existing. NOTES AND CLARIFICATIONS • All painting is to happen during normal business hours. • Side of wall facing the golf course and top of wall- NOT INCLUDED • Longer portion of wall not specified- NOT INCLUDED STANDARD OPERATIONS • RHI shall provide and pay for all materials,equipment,and labor to complete the work. • Upon acceptance of proposal a copy of all licenses, liability and workman's compensation insurance as per the contract shall be provided. • Please allow a minimum two weeks notice to allow for proper scheduling. • The contractor will have direct access to the job foreman and the owner at all times. • At the dose of every day all work areas will be left free and clear of all tools, empty paint cans, and debris. • RHI will supply its employees with proper uniforms so as to ensure they are readily recognizable by anyone on the project. • All left over paint will be left in site in the original containers at the completion of the project. PRICE: $5,430.00 1 TERMS OF PAYMENT: A 25% deposit is due at commencement and RHI will bill monthly based on percentage of work completed. Payment should be issued within 5 days of receiving the final invoice. A 5.5%per month service charge will be added to any unpaid balance after one month from the invoice date. All specified material will be utilized. Work will be completed in a workmanship manner according to standard practices.Any alteration or deviation from above specifications involving extra costs will be executed only upon written agreement, and will become an extra charge over and above the estimate. Note: Proposal must be updated if not accepted within_180 days. AUTHORIZED SIGNATURE Rudy Cox—Ryan Hammond,Inc. ACCEPTANCE OF PROPOSAL:The above prices, specifications, and conditions, are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. DATE OF ACCEPTANCE SIGNATURE 2 HEIN BROTHERS, LLC. March 13,2015 Heritage Green Community Development District do Severn Trent Services Attn: Mr.Justin Faircloth,CAM 5911 Country Lakes Drive Fort Myers,FL 33905 Telephone: 239-247-7118 ext 306 Cell:239-785-0675 Fax:239-245-7120 E-Mail:Tustin.faircloth(g)stservices.com RE: Pressure Cleaning of Wall Directly Behind Laurel Oak Elementary School School Side Only BID PROPOSAL We are pleased to submit our proposal. Listed below are the specifications of the work to be performed for you: A. PRESSURE CLEANING: 1. Solution and application method varies with degree of contamination as follows: 2. Following are the steps to be used in pressure cleaning. a. Commercial grade chlorine and water will be sprayed on first to kill all mildew. b. We will use approximately 3,000 lbs.psi of pressure to pressure clean and remove all mildew,chalking,and loose material. 3. Every precaution will be utilized to protect surrounding vegetation which will be rinsed down with plain water prior to start of pressure cleaning and again after procedure. B. PROTECTION: 1. Protect elements surrounding the work from damage or disfiguration. 2. Protect surrounding landscaping. C. PRICE: Base Bid: Pressure Clean Only: $ 1,675.00 Includes:Pressure cleaning of the wall to remove mold and dirt buildup for The Heritage Green Community Development District,exterior only on the Laurel Oak Elementary School side from the southwest corner of the ball field to the southeast corner. Accessed through the golf course side or the school side. Work to be completed while school is closed March 16th thru 23rd,2015. Excludes: Water,use of lift,repairs,repainting,removal of vegetation, and anything not specifically mentioned above. www.HeinBrothers.com 5550 Division Drive-Fort Myers,FL 33905 V Office:239-300-8868 A Fax:877-926-6995 46 info @HeinBrothers.com CGC 1520738 HEIN BROTHERS, LLC. Pricing Continues: Pressure Clean,Stucco Repairs,New Wall Section,and Painting: $39,888.00 Includes:To properly repair this wall,we will replace all column caps,as needed including the balls that are missing. ALL stucco repairs will be preformed to fill in areas of damaged sections of walls,or where missing. We will also repair all major cracks described in the base bid section. We will the pressure clean and apply prime coat, followed by two(2)finish coats of paint to both side of the wall. We will also build and install one(1)sixteen(16')foot fence panel to make this wall continuous. Excludes: Water,use of lift,removal of vegetation,and anything not specifically mentioned above. If Board elects NOT to replace the Sixteen (16')Foot Fence missing section we will Discount the above Stucco Repairs amount by: $-5,100.00 Note: Water hookup to be provided from the Golf Course. NOTES: 1. Please advise us of any of your specifications that you find are contradictory to the scope of work that we have provided.We will make necessary changes. 2. Cooperation will be needed in removal of any cars from around buildings,prior to commencement of work. 3. Owner responsible to flag sprinklers to allow lifts to navigate around the property. 4. Electricity and water will need to be provided for this project. 5. Normal project hours will be 8:00 a.m.Monday through Friday. 6. Music will not be allowed on the job site. 7. A foreman will be on site throughout project thru completion. 8. While pressure washing,the windows/screens will be rinsed off to remove any chalk residue. They will not be cleaned professionally. 9. Tremendous caution will be taken while working around screened areas,but we are not responsible for screens that may tear/rip during our normal scope of work,due to age and cxisting condition. 10. Excludes any unforeseen conditions,unless specifically addressed in the"includes"section of this bid proposal;previous coating adhesion failure,water intrusion,PH burn,delaminating stucco,rust mites,and or hydrostatic pressure. 11. Any claims for construction defects are subject to the notice and cure provision of Chapter 558,Florida Statutes. 12. Hein Brothers,LLC.,State of Florida Certificated General Contractor License#CGC 1520738. www.HeinBrothers.com 5550 Division Drive-Fort Myers,FL 33905 R Office:239-300-8868 i Fax:877-926-6995 tj info @HeinBrothers.com CGC 1520738 HEIN BROTHERS, LLC. Thank you for the opportunity to submit our bid proposal. I hope that we can come to terms and perform the work for you with our assurance of a job well done. If I can be of any assistance,please feel free to call. Respectfully, Steve Glazier, Senior Project Manager www.HeinBrothers.com 5550 Division Drive-Fort Myers,FL 33905 in Office:239-300-8868 i Fax:877-926-6995 if info @HeinBrothers.com CGC 1520738 HEIN BROTHERS, LLC. CONTRACT Heritage Green Community Development District Date: March 13,2015 do Severn Trent Services Project: Pressure Cleaning Attn: Mr.Justin Faircloth,CAM Perimeter Wall 5911 Country Lakes Drive Directly Behind Laurel Oak Fort Myers,FL 33905 Elementary School Telephone: 239-247-7118 ext 306 School Side Only Cell:239-785-0675 Fax:239-245-7120 E-Mail:justin.faircloth(aistscrvices.com We are pleased to submit our contract for the following: PRICE ❑Base Bid:Pressure Clean Only: $ 1,675.00 Includes: Pressure cleaning of the wall to remove mold and dirt buildup for The Heritage Green Community Development District, exterior only on the Laurel Oak Elementary School side from the southwest corner of the ball field to the southeast corner. Accessed through the golf course side or the school side. Work to be completed while school is closed March 16th thru 23rd,2015. Excludes: Water,use of lift, repairs,repainting,removal of vegetation,and anything not specifically mentioned above. El Pressure Clean,Stucco Repairs,New Wall Section,and Painting: $39,888.00 Includes: To properly repair this wall,we will replace all column caps,as needed including the balls that are missing. ALL stucco repairs will be preformed to fill in areas of damaged sections of walls,or where missing. We will also repair all major cracks described in the base bid section. We will the pressure clean and apply prime coat, followed by two(2) finish coats of paint to both side of the wall. We will also build and install one(1)sixteen(16') foot fence panel to make this wall continuous. Excludes: Water,use of lift, removal of vegetation,and anything not specifically mentioned above. ❑If Board elects NOT to replace the Sixteen(16')Foot Fence missing section we will Discount the above Stucco Repairs amount by: $-5,100.00 Note:Water hookup to be provided from the Golf Course. Contract Continues:Page One of Two www.ileinBrothers.com 5550 Division Drive-Fort Myers,FL 33905 Office:239-300-8868 .S Fax:877-926-6995 ''®info@HeinBrothers.com CGC 1520738 HEIN BROTHERS, LLC. CONTRACT Heritage Green Community Development District Date:March 13,2015 do Severn Trent Services Project: Pressure Cleaning Attn: Mr.Justin Faircloth,CAM Perimeter Wall 5911 Country Lakes Drive Directly Behind Laurel Oak Fort Myers,FL 33905 Elementary School Telephone: 239-247-7118 ext 306 School Side Only Cell:239-785-0675 Fax:239-245-7120 E-Mail:Justin.faircloth(cr)stservices.com Contract Continued:Page Two of Two Payment to be as follows: To be negotiated All material is to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the enclosed specifications involving extra cost will be executed only upon written orders,and will become an extra charge over and above the estimate.Owners will be responsibility for any equipment cost associated with work delays due to approval of colors,gunples,mockups,etc... After payment terms have been negotiated,payment schedule will follow and become part of this contract.We shall not be liable for delays resulting from strikes or other labor troubles,direct or indirect acts of government,fires, floods,hurricanes,accidents or any other cause beyond our control. We are not responsible for damage to lanai screens due to following our scope of work,or for overspray on vehicles that were not moved after our notice was posted advising vehicle owners to do so. Owner to carry fire,tornado and other necessary insurance. We carry General Liability and our employees are fully covered by Workman's Compensation. Any claims for construction defects are subject to the notice and cure provision of Chapter 558,Florida Statutes. This proposal and contract is valid for 60 days;after execution,valid for one(1)year. Rein Brothers,LL.C. By:_ Steve Glazier,Senior Project M The enclosed prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Acceptance Date: Print Name: Title: www.HeinBrothers.com 5550 Division Drive-Fort Myers,FL 33905 It Office:239-300-8868 A Fax:877-926-6995 1 info @HeinBrothers.com CGC 1520738 IIFENTON DAVIS CO. PAINT DRYWALL. STUCCO 5900 Taylor Rd. Naples, Florida 34109 (239) 597-6485 Fax: (239)591-4541 Proposal To: Severn Trent Services Customer Information Contact: Justin Faircioth Proposal Information Proposal Name: Heritage/Laurel Oak Elementary 5911 Country Lakes Drive Proposal#: 6170 Fort Myers, Florida 33905 Phone: 239-245-7120 Estimate Date: March 12,2015 Fax: Job Address: Naples Email: justin.faircloth @stservices.com Naples, Florida Scope of Work Single Scope $0.00 Pressure wash 600'of wall on laurel oaks elementary total price$600.00 Repair cracks in stucco and repair holes in wall Total Price$2100 Repaint 600'of wall one side only.Total Price$3800.00 Note no warranty on stucco repairs wall is in such bad shape that repairs would only be temporary fix. Note wall should be replaced it is styrofoam and there is trees growing up through it The styrofoam wall is falling apart. Notes and Exclusions: All pricing is based on the ability to stock site with appropriate sized materials. Any carrying of materials may result in an upcharge from supplier. All trash to be removed to G.C.supplied dumpster. G.C.to supply temporary power and water. Material prices are subject to change due to manufacturers'increases. This proposal may be withdrawn if not accepted within 30 days. Upon acceptance,this proposal will be considered a part of the project contract. Copeland Southern Enterprises,Inc. DATE: 03/1/2015 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN 245-7118/306 COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239) Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:Justin.Faircloth(aistservices.com, OWNER INFORMATION: PROJECT MANAGER: Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF: Justin Faircloth,Assistant District Time&Materials based upon the Rate Schedule Manager in effect at the time service is rendered. PROJECT NAME: Heritage Greens,Middle School Wall Repairs. Estimated Fees: $ Not-To-Exceed Fixed Fee based upon the Rate WORK DESCRIPTION: Repair damaged Stucco,Prime and Paint 635 feet Schedule in effect at the time service is rendered: of exterior wall with matching color. $ REMARKS: 1)Repaired areas of stucco will receive additional coats of paint Lump Sum Fixed Fee: S 7775.00 to insure the paint coverage is consistent.2)Left over paint from project can be drop of at the maintenance area if requested for color codes and touch ups. Total Fees: $ 7775.00 Dear Justin Faircloth Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for Stucco repairs and repainting of the Middle School Wall For the above-referenced project: SCOPE OF SERVICES(Limited to the following): I. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 2 man crew will re-stucco damaged areas on School side of Golf Course area,Prime and apply 2 coats of matching wall Paint to the north face of 635 Barrier wall. 3. Work is estimated to take 5 days to repair and paint over 3850 sq ft.of wall,wall caps and columns. 4. Care will be taken to insure plants along walls are protected during the course of the project. 5. Pictures of the project will be taken during and after work,and forwarded to owners,for your records. 6. MOT will be removed once all work is completed and work area has been cleaned. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in Hall with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information, Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: j}j_, ''.A.:„..4,54...--� 1 $'''4 . ,s. .. S =mss`. 1I,• .. zr - .a• fl• .- 44--re .k.. aF j `j 4 f=„�L r` . am -�'S*; s . „' c- ae G p '- v, p, .. x� 4 e 4,,:k%5:x_1a a 1 a HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/14 The Board hereby assigns the FY 2014 Reserves as follows: Operating Reserve $49,897 Reserves—Drainage $6,000 Reserves-Fountains $5,500 Reserves-Irrigation System $7,500 Reserves-Roads and Sidewalks $24,651 Reserves-S ignage $1,000 Reserves-Wall Painting $6,000 Reserves-Wall Replacement $12,786 HERITAGE GREENS Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 166,286 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions 25,000 'Total Funds Available(Estimated)-9/30/2015 191,286 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-Operating Capital 58,697 tai Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Signage 1,000 Reserves-Perimeter Walls 18,786 Reserves-Roads and Sidewalks- 26,201 Reserves-Roads and Sidewalks-FY14 7,000 Reserves-Roads and SidewalksFY14 (8,550) Reserves-Roads and SidewalksFY15 25,000 49,651 Subtotal 147,134 Total oc ono Available Funds 1417134I Total Unassigned(undesignated)Cash $ 44,152 Notes (1)Represents approximately 3 months of operating expenditures $58,697 Annual Operating and Debt Service Budget Fiscal Year 2015 Page 7 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: at/ 1 fly Time tour began: .100 Time tour ended: oaA0 Name of the Deputy on duty: VI •cesr SPA tut ur.1° Shield#: ao 13 Car#: g470 ?mss �►_ :�.. In the event of a problem please contact Mr. Calvin Teague Landline:239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations •NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007• If y oa notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN t,/EaCY 4ttvftr ML `u M o fT# Mdfltrr 4a w R&JOLT **please send completed form to one of the following: Email:grjvttt.bi ecollleytherlff.orq Inner-office: Edyle Blyd/Chief's Office or Fax: 239-252-0965** HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: ,9 A1/4 c\to Time tour began: Time tour ended: ° Name of the Deputy on duty: c + "jot to I(.•,, Shield #: G`t')? Car#: 3r y In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007 If you notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN (r` Co\o �rS' 1 ,'ti.lt 7�r fi n,.1( 72tc,�t�•(.• C�t[c/! u` C l�bh•.tc / ? 1`��s( hn �+•Zt CK�..( l.r.nf�ra, •i4 frier i[ 5•:� Thee iy�.! �� •• 1.�.,. 1 ,.r( 64 Ss s/F Cc. fh. A( c•• • Ate,.. c' C.,� .c«( i�. �,.tct�� <�f-,�,>♦,» �,.( 7 c<,icdi•( h.,. i/ to J 1 1, Le,, , I., (l. . <..t i)'. k cic ;rt (1.... cs- ('.. ,,,cl.rtl c tl ti.:t�c �• j ..-,� c.�,�(.� **please send completed form to one of the following:Email:edvth.birdCa)colliershenff.orq Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0965** HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: 64620// l Time tour began: 023 00 Time tour ended: 0 Xa) Name of the Deputy on duty: T Sh c.w Shield#: )8111 Car#: 3 2to. In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* Ifyou notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN AA' ' rne•'Clsn I` To arc 101.e..1 Jil�� S/*.i �/ ,6 ZA/Ae � Jlt�.wt✓/ I� /j�.AP,A " iA. /01,4. dpeer( **please send completed form to one of the following: Email:edyth,b1rdecolliershedff.org inner-office: Edyte Bird/Chiefs Office or Fax: 239-252.0965** HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: aq O-t Time tour began: Time tour ended: -- t s Name of the Deputy on duty: Shield#: 753 y_ Car#: In the event of a problem please contact Mr.Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations •NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2087 lfyou notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN ey-e_ cam . ' k • b bN ' - •� �. emu_ ��L�� • , • -Cuts i I V LL►,. � � 1 •�a ! .tom_ l er. 41, '_• .r . ' � � �� fie/ ;' 01\5 t-J - . G1 .j;y�t J _l0 , ; 'Mr1 y n32 a 4' r i l � vj !lR1 f **please send completed form to one of the following: Emalh d®colllershe n.ri Inner-office:Ed yle Bird/Chien Office or Fax: 239-252 0465** "�"'•` HERITAGE GREENS COMMUN. SPECIAL DETAIL REPORT Date: aslal Time tour began: —a-30 — Time tour ended: O&OO Name of the Deputy on duty: 11'5 scb rtSC.o \ __ Shield 4: 3 ZU T Car,=: 41 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *:NOTE THAT THERE ISA TRAFFIC CONTROL.4GREEJIE:VT DATED 9-11-2007 * If you notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN coCAA512-d Zt 1 vie) ��v7) 5t�j ri- l flL 3p o al o S.e.err) .era S€ a prop le VCD Ic 3p Si j+. Mos -fy did rev+ I!u-e_ I , ii • 'htor)1•04 / ' .oc/ ♦ ! l/ t/.�'1' �► . .rL- /^ r r /� Id I - i 1.(1--, A Ar- © Qs pi CIo(S pt vl 6`Llt tXt r -"rt - tr MEE r rt, **please send completed form to one of the following: Email: wyt!?ibircja4.41[LcabetJff,9(:5i Inner-office: Edyle BIrd/Chiefs Office or Fax: 239-252-0965 ** H ITAGENGRWAS COMMUNITY SPECIAL DETAIL REPORT Date: Time tour began: -10, Time tour ended: woo Name of the Deputy on duty: V1N tAN 1344.11.c-I^ Shield it: ;6-7 s Car#: 2 ) In the event ol'a problem please contact Mr. Calvin Teague I,andline: 2:09-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations •:VOTE TIZ-I T THERE LS,I TRAFFIC CO:VTROL AGREEMENT DATED 9-11-2007• If you notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN now rtlt•., -t-Qar-FtL Fon- SP ektik- oat b4thrAtve. ro4% 4 I.l(L Smarm of €,IFIElgwe tl1u Tc tA\ slot"5y,K irT I+ti tR(,E+' lvtrfwtinv, SJIJ LN 'r dmJC44%1. .S/M 1 Ce44TVIG&.J NI1aY **please send completed form to one of the following: Email:eg, h, r Ca44lliet5lleriff.orq Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0965** S V) J J J J J J J J J J J J J J - J J J J J J J LL LL LL W LL LL LL LL LL LL LL LL LL LL U. J J LL. LL LL LL LL 7.--I LL LL - I O ci o co o o Y --I J co c9 o w o z M o = O F' = O O M (O _ O O � Z O � � CO 2 N D N W f!) 0 0 0 0 m 00 O CO Q' 000 co 00 N co C cc d' - 2 Q U` — C as c al ca 0 C m U C�6 a to 2 m C al cts as D O E' CO U O 06 a (° ) c 2 m .> o Y c E 0 E o o cra (a O — '- ° C > E c W N ._ c oend .o0 5 a•- cn _J- wio E Qf- a al . H O t0 f6 (n O O O CT, N O O Q l0 W >. C6 (O CO N >• CEO 0 c) .0 . . c L 2 c v 'O c o a� c_o Q c a>> �c t7 m A o m > V O L` L T` O 1_ L Y =LL U = C3)1 X 2 . (- >•. V `° L > L V m N O 4) c a)— 2 > 2 t o m O O j 0) _ C a) ce a) m N N O C a) CD O) CO B O G) I v t0 E 07 0) N 1--- C ppC, C N N 2 N }i L.. N as c O C O ) 0 O O7 CI) C3) CT C3) O) CA O) E C a s C) E c c c c c c c m c , m E ca m m rnE o f °).E FE E E E E 'c E a) � as .E.: ggm � •cf. 1- os S (8 (D CU (acvm c- CD p ' w > C J J 5 J > C� -1 .- J J J J J J J C C C C C C C C C C C C C C C C 0) _1 3 3 3 3 — j 3 > L 3 3 3 7 7 7 7 7 3 7 y to CO cn cn 8 5 c0 cn �° cn N to cn u) CI) cn (.n 3 cn cn '> CO .c c m '> � .c•c'S 0 .c c QI c c o) a) a) a) 5 c c U Ai E .E E E = � uJ EE c. E E E E E E E E Q E Eo U � 22 � U .cm2Cj 222222220227 c c M CO N CO () E N N tri co 1- co CD LO C V CO O N CC) (n C r' Co N- 0 N O 0 CO a- - N N "I' N 0) N 0) N N O) O CD 0)O 0 CO aj 0)ti 03 (..-. 1`. r) ti r C) to N O CL N N a- N C , N .- C - a� 1- a-- - r Ni N • r N C L L L L L 'C ` 0) i L ` L L f L. (ii id ` (-I- 0) 0) () CD 0) 0 t0 co 0) N a) 0 N N m 0) 0) 0) 0) 0) a) 0) 0) a) > Z Z C Z Z C T- C Z Nr Na- 'Cr V• d' 'C 'Cr V• at V• In LO LO 0 0 to to LO U') i.rs Lc) c < . O N- r- CO CO 00 3-- C� CO O N' 00 .- e '- ,- N M Co-- O iO CO asN N N .- ` N N �- r- ` ` _r- �- (Ni O 0 N (N N N N N N N CV N N CV N N r 1-T. N M V 0 CD N. CO CD C) a- N cO 0 CD ti CO 0) 0 .- N CO It (0 N N N N N N HERITAGE GREENS Community Development District Financial Report February 28, 2015 Prepared by S F V L R N TRENT SERVICES HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Sun Trust Bank Reconciliation Page 6 Check Register Page 7-8 HERITAGE GREENS Community Development District Financial Statements (Unaudited) February 28, 2015 HERITAGE GREENS Community Development District General Fund Balance Sheet February 28,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 192,564 Investments: Money Market Account 96,574 SBA Account 627 TOTAL ASSETS $ 289,765 LIABILITIES Accounts Payable $ 6,746 Accrued Expenses 3,875 TOTAL LIABILITIES 10,421 FUND BALANCES Assigned to: Operating Reserves 50,947 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 24,651 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 164,960 TOTAL FUND BALANCES $ 279,344 TOTAL LIABILITIES&FUND BALANCES $ 289,765 Report Date:3/5/2015 Page 1 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes In Fund Balances For the Period Ending February 28,2015 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) FEB-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 400 $ 166 $ 168 $ 2 $ 39 Interest-Tax Collector - - 6 6 6 Special Assmnts-Tax Collector 242,903 161,936 226,867 64,931 - Special Assmnts-Discounts (9,716) (6,476) (8,613) (2,137) - Gate Bar Code/Remotes 1,200 500 675 175 - TOTAL REVENUES 234,787 156,126 219,103 62,977 45 EXPENDITURES Administration P/R-Board of Supervisors 7,200 3,000 3,000 - 600 FICA Taxes 551 230 230 - 46 ProfServ-Engineering 1,000 415 987 (572) 150 ProfServ-Legal Services 2,000 835 2,544 (1,709) 1,678 ProfServ-Mgmt Consulting Sery 38,081 15,865 15,867 (2) 3,173 ProfServ-Property Appraiser 3,644 3,644 3,644 - - ProfServ-Special Assessment 5,463 5,463 5,463 - - ProfServ-Web Site Development 650 650 564 86 278 Auditing Services 3,200 2,500 1,000 1,500 1,000 Postage and Freight 850 355 294 61 63 Insurance-General Liability 8,225 8,225 7,557 668 - Printing and Binding 1,000 415 490 (75) 65 Legal Advertising 1,500 625 - 625 - Misc-Bank Charges 575 240 340 (100) 78 Misc-Assessmnt Collection Cost 4,858 3,240 4,334 (1,094) - Office Supplies 175 75 - 75 - Annual District Filing Fee 175 175 175 - - Total Administration 79,147 45,952 46,489 (537) 7,131 Public Safety Contracts-Security Services 48,000 20,000 20,766 (766) 4,179 Contracts-HVAC 350 145 - 145 - Contracts-Sheriff 3,000 1,250 4,335 (3,085) 1,020 Communication-Telephone 1,500 625 705 (80) 145 Electricity-Entrance 2,200 916 853 63 146 Utility-Water&Sewer 900 375 248 127 62 Lease-Carts 1,500 750 750 - - R&M-Gate 7,000 2,915 138 2,777 - R&M-Gatehouse 1,130 470 - 470 - Report Date:3/5/2015 Page 2 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 28, 2015 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) FEB-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL Op Supplies-Transmitters 1,200 500 794 (294) 515 Op Supplies-Gatehouse 800 335 426 (91) - Cap Outlay-Equipment 6,200 2,585 - 2,585 - Total Public Safety 73,780 30,866 29,015 1,851 6,067 Landscape Services Contracts-Landscape 18,000 7,500 11,538 (4,038) 2,381 Contracts-Preserve Management 2,000 1,000 880 120 - Electricity-Irrigation 2,200 915 862 53 163 R&M-Renewal and Replacement 1,000 415 - 415 - R&M-Canals 2,600 - - - - R&M-Fountain 2,700 1,125 919 206 75 R&M-Grounds 4,000 1,665 275 1,390 - R&M-Irrigation 1,500 625 - 625 - R&M-Preserves 100 40 - 40 - Misc-Special Projects 8,000 3,335 1,191 2,144 - Total Landscape Services 42,100 16,620 15,665 955 2,619 Road and Street Facilities Electricity-Streetlighting 11,000 4,584 4,370 214 868 R&M-Drainage 2,500 1,041 - 1,041 - R&M-Roads&Alleyways 2,000 835 800 35 - R&M-Sidewalks 3,000 1,250 - 1,250 - Traffic Signage Rehabilitation 1,260 525 - 525 - Reserve-Roadways 20,000 20,000 - 20,000 - Total Road and Street Facilities 39,760 28,235 5,170 23,065 868 TOTAL EXPENDITURES 234,787 121,673 96,339 25,334 16,685 Excess(deficiency)of revenues Over(under)expenditures - 34,453 122,764 88,311 (16,640) Net change in fund balance $ - $ 34,453 $ 122,764 $ 88,311 $(16,640) FUND BALANCE,BEGINNING(OCT 1,2014) 156,580 156,580 156,580 FUND BALANCE,ENDING $ 156,580 $ 191,033 $ 279,344 Report Date:3/5/2015 Page 3 HERITAGE GREENS Community Development District Supporting Schedules February 28, 2015 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2015 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2015 $242,903 Allocation % 100% 1) 11/12/14 1,536 1,536 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12/14 65,327 2,732 1,333 69,392 01/06/15 4,865 99 4,964 01/29/15 9,501 238 194 9,934 TOTAL $ 213,920 I $ 8,613 $ 4,334 I $226,867 Collected 93A0% TOTAL OUTSTANDING $ 16,036 1) Requested backup from Tax Collector for additional postings. Report Date:3/2/2015 Page 4 HERITAGE GREENS All Funds Community Development District Cash and Investment Report February 28, 2015 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Sun Trust Bank n/a n/a 0.10% $ 191,564 Checking Account-Operating Bank United n/a n/a 0.00% $ 1,000 Money Market Account Bank United Business MMA n/a 0.35% $ 96,574 Operating Account SBA n/a n/a 0.18% $ 627 $ 289,765 Page 5 Report Date:3/2/2015 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 02-15 Statement Date 02/28/15 G/L Balance(S) 191,56360 Statement Balance 192,898.30 G/L Balance 191,563.60 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 192,898.30 Subtotal 191,563.60 Outstanding Checks 1,334.70 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 191,583.60 Ending Balance 191,563.60 Difference 0.00 pcolthig Cleared Date Document Type Document No. Description AI4SIBt mount .p Morena' Outstanding Checks 02/17/15 Payment 3042 JAMES A.MARSHALL 184.70 0.00 184.70 02/18/15 Payment 3044 AGNOLI BARBER&BRUNDAGE,INC. 150.00 0.00 150.00 02/18/15 Payment 3045 GRAU&ASSOCIATES 1,000.00 0.00 1,00000 Total Outstanding Checks 1,334.70 Page 6 0 0 to / ) _ k \ _ el - _ e mr O. •-). N } k to co ) T 0 Nt § o co § 0 0 ) '9 k k ) el)k ! , ) ) to Z ) ; $ 0 ( 1 Cl) § To' / § 7 $ ) ! ` 7 © ° / ) } / \ \ / / a 0 0_ 0 0 X 0 0 0 E CO ® \ / 2 / f c § } 2 / co = z = ° ) 9 ! • ( k 8 z F c — k m & # f 14. \ 2 / } U. 0 E 10 CC 40 ag \ 0 \ 0 0 z ƒ \ 2 t E cs.k ) 0 § d 0 § E _ 0 52 Lt 1 CO 0- & 2 K ~ u \ § t v. � A ) ) . ` § § § 2 ) K ) ) 2 0 = i to a. 0 0 U) co 0 § ( 0 \ 0 } k k I 0 < ) ` § Z CC ° ) f - a / 2 >- z z 2 ` 2 \ Z ° § a. ! 0 ? X k ! ( _ & _ _ ) k � B ) 0, m \ k \ \ k0 B \ 20 m0 m0 k0 ■ ■ , « * # , it _ ■ # a i f z § ,- § ,- U ,- § ,- § .— § — 0 — 0 '— 0 — 0 — d — I = z § § 8 11 ® 1. ® lib 28 t ® k8 § § § s § § § 8 Page 7 @ °7 ) p 2 k k - ■ ■ 2 § $ o § e)) a )2 ■ J C ! ) u B LY 0_ / In a 71 \ 44® 2 k ok § 2 z _ § ) ) ` -� � ( � d & �� \ ) } § a_ -.E. & ■ � }2 ® w 2 ®&( } k i ° ) a. 0 £ @ u. a Co \ co k ) / k k ] a. _ § Co ( ■ - in } 0 F- § a 00 0 g § 0 \ ! k cu at x4 § u Page 8