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01/19/2015 Minutes T g - -,11 MINUTES OF MEETING 8y_ _(L HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday,January 19,2015 at 6:32 p.m.at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager Justin Faircloth Severn Trent Environmental Services Residents The following is a summary of the minutes and actions taken at the January 19, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Agenda There being no questions or comments, On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the agenda was approved. • THIRD ORDER OF BUSINESS Approval of the Minutes of the December 15,2014 Meeting Mr. Coombs stated each Board member received a copy of the minutes of the December 15,2014 meeting and requested any corrections,additions or deletions. There not being any, On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the minutes of the December 15, 2014 meeting were approved. 1 January 19,2015 Heritage Greens C.D.D. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FIFTH ORDER OF BUSINESS Old Business A. Speed Hump Permit Request Update o Mr.Teague updated the Board on the Crestview speed hump permit request. o The County is not optimistic about issuing a permit, but they did note the District needs engineering work performed. o One engineering firm quoted$12,000 to do the work. o Staff obtained a proposal from Agnoli, Barber& Brundage, Inc., District Engineers, who quoted$2,950 for the engineering work. There is also a$700 application fee required by the County. o The Board decided to delay any decision since the County will likely not approve. o Mr. Teague will present a resolution at the next Board meeting requesting the County Commission allow the District to install the humps when the District submits the application. B. Exotic Vegetation Removal along School Property Line Update o Mr.Teague noted the contractor finished the first section. They are getting ready to begin work on the second section. Mr. Faircloth is monitoring their work. o The stumps were left higher than the CDD originally wanted and will be cut to ground level. o The contractor, PJM, realized he substantially underbid the project and is asking for an adjustment. He is requesting an increase of$1,800 on the contract. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the Board approved giving PJM an increase of$1,800 for the exotic vegetation removal along the school property line. C. Guardhouse Cleanup Options o Mr.John Shelton of the HGCA noted the guardhouse has been cleaned. o Mr. Marshall noted he received a call from one of the detective sheriffs who is pursuing a case involving the District. He was looking for a record that shows a black, small sedan entering the development around 4:00 a.m. to 5:00 a.m. on Christmas morning. He discovered when the cameras were set up they only record for less than three weeks of 2 January 19,2015 Heritage Greens C.D.D. recording and then they begin overriding. He looked at the still camera, it does not show any activity during the time the detective was looking for. o The vehicle log does not indicate any unusual activity because after 4:00 a.m.the guards are not on duty. Whoever came in would have had to lift the gate in order to enter. o Mr. Marshall noted consistently two or three times per month someone lifts the gate at 10:00 p.m. He wants the Board to consider they may no longer be able to honor their agreement to lock the clubhouse at 10:00 p.m. o The District and the HGCA have an agreement that the District guard locks up the clubhouse and the HGCA cleans the guardhouse. o This item will be placed on the agenda next month. D. Debris Removal Bids o Mr.Teague noted the debris was removed by PJM at a cost of$200. o The problem has not been eliminated because people are still dumping branches. o The situation will be monitored. SIXTH ORDER OF BUSINESS New Business A. Electric Bids for Immokalee Road West of the Entrance o Mr.Teague noted two bids were received at the last meeting. o Mr. Marshall noted the bids were high. o He felt low voltage landscape lighting can be used and the same benefits at a lower cost can be received. o He has made a wiring diagram of all the lights on Immokalee Road. There are now five lights on Immokalee Road and three more can be added. It can cost from $2,000 to $3,000 for lighting. o This item will be on the next agenda when Mr. Marshall has more information to present to the Board. B. Board of Supervisors Email Retention o Mr.Faircloth noted a new website has been set up and communicated to each Supervisor. o Information on the emails was included in the agenda package. C. Resident Data Base o Mr. Parrott is developing a resident data base to reflect current residences. o This will be used to update the callbox. 3 January 19,2015 Heritage Greens C.D.D. o A resident noted the callbox was not working. o Mr. Faircloth will follow up on this. D. Report Back on Homeless Man Living in the Preserves The Preserve Maintenance firm check it out and reported there is no evidence a homeless man is living in the Preserves. E. Landscape Rocks Cleanup A proposal was received from PJM to clean the rocks at a cost of$75. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the PJM proposal to clean the rocks at a cost of$75 was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Watch Reports The Watch Reports were reviewed. B. Follow-Up Items—Parking Violations The Parking Violations Report was reviewed. C. Special Detail Reports(Informational Only) The Special Detail Reports were included in the agenda package. D. Approval of Financial Statements The financials were reviewed. On MOTION by Mr. Coombs seconded by Mr.Parrott with all in favor the financial statements were accepted. Other Items Discussed at this meeting: o Mr.Teague noted at the last meeting, staff was asked to get quotes for east canal mowing. Three quotes were received. Greenscapes quoted$700 to mow twice per year; i.e. $1,400. They use a weed eater. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the Board approved Greenscapes for east canal mowing twice per year at a cost of$1,400. o Mr.Teague spoke about tree trimming on Immokalee Road. 4 January 19,2015 Heritage Greens C.D.D. ➢ The County initially stated the District can cut the tree down if it was not part of our PUD. It is not part of the PUD. We decided to go ahead and have it cut and went for the permit. The County said no permit will be given. ➢ It was decided to go ahead and trim the tree. On MOTION by Mr.Coombs seconded by Mr.Parrott with all in favor the Board approved ABC Tree Services trimming the oak tree at the entrance to the District at a cost of$420. o Mr.Teague noted they received a verbal quote for repair of the guardhouse soffit lights. On MOTION by Mr.Coombs seconded by Mr. Parrott with all in favor the Board approved repair of the soffit lights at the guardhouse at a cost of$100. o Mr.Teague noted Mr.Faircloth is still pursuing Waste Management for roadway cleanup. ➢ Mr. Faircloth contacted the route manager,but is having a hard time reaching him. He will continue trying. o Mr. Teague distributed a proposed schedule for the Fiscal Year 2016 budget. Noted is the proposed date of May 18,2015 to adopt a tentative budget and August 17,2015 as the date for the public hearing for adoption. o An organizational chart showing the Severn Trent team assigned to the District was distributed. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments o Mr. Parrott suggested the time for opening the gate in the morning be 5:00 a.m. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the Board approved having the gates open at 5:00 a.m. 5 January 19,2015 Heritage Greens C.D.D. o Mr. Marshall wanted the vehicle parking log to be retained at the guardhouse for two months. He also asked that the video camera work only after gate close time so there is more video storage time. An increased disc size will be purchased. o Mr. Coombs noted he has received complaints about overhanging trees near tee 7 of the golf course. They hit automobiles,pedestrians and more. It has to be determined whether they are District trees. If they are, staff will get trimming estimates. o Mr. Teague noted Ms. Barbara Pitts informed him today she is moving out of the community and will submit her resignation from the Board. She will send a letter to that affect. On the website,a notice of vacancy will be posted. ELEVENTH ORDER OF BUSINESS Audience Comments o Several comments were made from residents on cleaning the sidewalks, slippery and dirty sidewalks,the safety of the neighborhood and streetlights. o Residents noted Mr. Marshall should not be performing electrical repairs at the guardhouse. Mr. Marshall responded he does not make repairs requiring a licensed electrician. o Several residents complained about debris in the streets and asked whether the landscapers were responsible for the debris. o One resident wanted to have a tree removed on 2011 Crestview Way. He was informed the tree cannot be removed without a permit. Mr. Faircloth will follow up and confirm it is a District tree. o Sidewalk power washing will be placed on the next agenda. TWELTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Marshall seconded by Mr. Parrott with all in favor the meeting was adjourned at 7:47 p.m. Calvin Teague Ge rge Coombs Secretary ' Chairman 6