Backup Documents 04/14/2015 Item #16F3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 1 6
COUNTY ATTORNEY PINK-ROU • I
Routed by Procurement Services to the
Following Addressee(s) (In routing order) Office Initials Date
1. Risk Management Risk
2. County Attorney Office County Attorney Office (j1iV
3. BCC Office Board of County
Commissioners
4. Minutes and Records Clerk of Court's Office 73.0) i ( QM
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5. Return to Procurement Services Procurement Services
Division Contact: Diana De Leon
PRIMARY CONTACT INFORMATION
Name of Primary Diana De Leon for Brenda Brilhart Phone Number 252-8375
Procurement Staff April 14,2015
Contact and Date
Agenda Date Item was April 14,2015 Agenda Item Number 16.F.3
Approved by the BCC
Type of Document Amendment Number of Original 2
Attached Documents Attached
PO number or account N/A Solicitation/Contract 11-5766 Research Data
number if document is Number/Company
to be recorded Name
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed c\,,gy ,
by the Office of the County Attorney. 1`�"�
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for h
Chairman's signature.
1 6F 3
MEMORANDUM
Date: April 30, 2015
To: Diana De Leon, Contracts Technician
Purchasing & General Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment #1 to Contract #11-5766
"Tourism Development Council (TDC) Research Services"
Contractor: Research Data, Inc.
Attached is an original copy of the contract referenced above, (Item #16F3)
approved by the Board of County Commissioners on Tuesday, April 14, 2015.
The second original contract will be held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16F3
EXHIBIT A-1 Contract Amendment# 1 to Contract# 11-5766"Tourism
Development Council(TDC)Research Services"
This amendment, dated , 2015 to the referenced Agreement shall be by and
between t h e parties to the original Agreement, Research Data Services, Inc. (to be referred to
as "Contractor") and Collier County,Florida, (to be referred to as"County").
Statement of Understanding
RE: Contract# 11-5766- "Tourism Development Council(TDC)Research Services"
In order to continue the services provided for in the original Contract document referenced above,
the Contractor agrees to amend the Contract incorporated herein by the modified language below.
Change One: Section 3-Compensation:
3.3 Travel and Reimbursable Expenses shall be approved in advance in writing by the
County for Special Projects only. Payment for Special Projects shall be in accordance with the
hourly rate identified in Exhibit "B" Travel expenses shall be reimbursed as per Chapter
125.0104 Fla. Stats., relatedto County Tourism Promotion Agencies and County Resolution
2006-40 related to Tourism Travel Expenses. :. _.. . . .. ... - .. •-
Prometien-ageneies.
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Change Two:Exhibit B-Fee Schedule:
**l
Task 5: Focus Group Research (Three Domestic Groups Per Year) (Up to four (4)
research focus group projects per calendar year in any combination of domestic, Internationals
face to face or Internet formats.
Total Core Research Program Tasks 1 through 5 Estimated Annual Fee X4,900.00 $120,000 to
be paid in equal monthly amounts of 55.00 $10,000, plus annual expenses not to exceed
$6,000.00.
Note: Language deleted has been struck through.New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
(Signature page to follow)
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IN WITNESS WHEREOF,the parties have each,respectively,by an authorized person or agent, have
executed this Amendment on the date(s)indicated b e l o w.
Accepted c ' \ \\ ,2015
ATTE T BOARD OF COUNTY COMMISSIONERS
DWIGHT E'`BROCK,CLERK COLLIER COUNTY,FLORIDA,
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By:
,Deputy Clerk Tim Nance
� '" •"/Phil rail S Chairman
Contractor's First Witness: CONTRACTOR:
Research Data Services, .�
By: ,'rx / ,. ` _ I
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Signature Gil /
Signature
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Print Name
Print Name and Titl -
Contractor's Second Witness: c
By: Aiiii,"-,Se76...____
Signature
5USa n t--- '11 I R-r
Print Name
-A$ roved as to form and legality:
(leen M. Greene
Assistant County Attorney ""'1
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