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12/01/2014 Minutes (Reconvened 11/10/14) 1zol gy 6 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The recessed meeting of the Board of Supervisors of the Cedar Hammock Community Development District held on November 10, 2014 was reconvened on Monday, December 1, 2014 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Norman Day Assistant Secretary Also present were: Cal Teague District Manager Justin Faircloth STS Michael Lause Gulf Paving Residents The following is a summary of the discussions and actions taken at the December 1, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Discussion of Filling Board Vacancy On MOTION by Mr. McClellan seconded by Mr.Nocera with all in favor, Mr.Norman Day was appointed to Seat 1. Mr. Teague being a Notary Public of the State of Florida administered the oath of office to Mr.Day; a copy of signed oath is attached hereto and made a part of the public record. Resolution 2015-1 Mr. Teague outlined the current officer structure noting Mr. Vaselewski served as Chairman. Mr. Minamyer nominated Tom Cook as Chairman. December 1,2014 Cedar Hammock CDD Continued from November 10,2014 Mr.Nocera nominated Gary McClellan as Chairman. Mr. Minamyer nominated Tom Cook as Chairman. Mr.Nocera nominated Gary McClellan as Chairman. By BALLOT vote Mr. Cook was appointed Chairman. On MOTION by Mr. Minamyer seconded by Mr. Nocera with all in favor, Resolution 2015-1 a resolution designating officers of Cedar Hammock Community Development District as Tom Cook, Chairman, Gary McClellan, Vice Chairman, Cal Teague, Secretary, Bob Koncar, Treasurer, Stephen Bloom, Assistant Treasurer and Bob Nocera, Larry Minamyer and Norman Day, Assistant Secretaries was adopted. THIRD ORDER OF BUSINESS Audience Comments There being none,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Road Resurfacing Project Review • Mr. Teague reported the cul-de-sac has been redone and Mr. Marshall has stated it is probably the best they are going to get. Gulf Paving has been paid minus 25%retainage. • Mr.Faircloth reported the reflectors have been installed. • Mr. McClellan reported on comments by Don Preston of the Building and Grounds Committee. Mr. Preston stated there are discolored areas outside of Cordgrass and Wax Myrtle on the boulevard. • Mr. Cook noted the community is still not happy with the appearance of the boulevard. • Discussion followed on removing the tack product, stains and tire tracks. Mr. Lause noted trying to remove the tack product will probably cause more of a blemish than what is there. • Discussion followed on how these issues could be prevented in the future. • Mr. Teague noted the two driveway issues remain. The Bell's are going to get another quote and Mr. Davey is not happy with only the right-of-way being taken care of by the CDD but said he would accept it and pay the difference. 2 December 1, 2014 Cedar Hammock CDD Continued from November 10, 2014 o Discussion followed on removing tar without harming the finish of the stained concrete. o CDD responsibility versus Gulf Paving responsibility to reimburse the homeowners was discussed. It was agreed by the Board and Mr. Lause that payment to the homeowners will be deducted from the retainage being held. o A release for the CDD and Gulf Paving should be obtained from the homeowners upon reimbursement. On MOTION by Mr. Minamyer seconded by Mr. Day with all in favor, to proceed with $1,000 reimbursement to the two homeowners with signed releases was approved. • Discussion ensued regarding the damage to the back gate during the road surfacing project. They are awaiting an invoice for the arm replacement from the Master Association and the amount will be withheld from the retainage. B. Security Camera Project • Mr. Faircloth reported the internet has been installed and will be an ongoing monthly charge. • The Gamma Tech proposal was reviewed. • Discussion followed on a monitor for the security system with Mr. Teague noting he can provide a monitor. • Discussion followed on the monitoring of the back gate with it being noted the security company is not responsible for the monitoring. The back gate system will be archived for seven days. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the purchase of the back gate security system including the graphic card from Gamma Tech for an amount not to exceed$5,631 was approved. FIFTH ORDER OF BUSINESS Manager's Report • Mr. Teague reported the Board has the corrected minutes which were approved as amended at the last meeting. 3 December 1, 2014 Cedar Hammock CDD Continued from November 10,2014 • The golf course project has been accepted and transferred to the CDD. SIXTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Noccra seconded by Mr. McClellan,with all in favor,the meeting was adjourned. ---TL-Nst-0-4:, Cal Teague Tom Cook Secretary Chairman 4 RESOLUTION 20.15-1 A RESOLUTION DESIGNATING OFFICERS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT WHEREAS,the Board of Supervisors of the Cedar Hammock Community Development District at a regular meeting desires to appoint the below recited persons to the officers specified. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: -10 IYI ((ID K Chair 6 _Mcik La11 Vice Chair Calvin Teague Secretary Stephen Bloom Treasurer Robertt,,Kooncar Assistant Treasurer -P)019 /`"DCertb Assistant Secretary bay UAulQ.YYl.Li LIB _Assistant Secretary kitir r) Dr,61 Assistant Secretary PASSED AND ADOPTED THIS 1'DAY OF DECEMBER 2014. i Secretary _ OATH OF OFFICE (Art.II. §5(b),Fla. Const.) STATE OF FLORIDA County of Ca,0 ‘Q`a(� -- I do solemnly swear (or affirm] that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State,and that I will well and faithfully perform the duties df Ce..8 A R M IP a C- c•)) jvee.r v iSd (Title of Office) on which I am now about to enter, so help me God. [NOTE: If you affirm,you may omit the words"so help me God." See§92.52,Fla.Stat.) r';r CALVIN I..TEAaIE Si-°.--- ',•_ �'n Nate P nc-Sw.of Florida Swor d sc ribed before , .is ] --Et);of � 6 ", ZV`14 Mp CMn i Iloa Nor 19.2011 - � r C9N1/liailoll•FF 169935 -:-, '.1.•,.'; plal NiYmaltdaryMun. l Signature of Officer ••,, • : •ri et,th or of Notary Public Print,Type, or Stamp Commissioned Name of Notary Public Personally ICnownV OR Produced Identification ❑ Type of Identification Produced ACCEPTANCE I accept the office listed in the above Oath of Office. Mailing Address: Home ❑Office 3g#17 14e /`yi i P TV>t a• . 7 `p.y Street or Post Office Box Print name as you desire co m •• i n issued ,l(/�a fes, 3 J///,01._ /sar..,.._.4. / y. City�e,Zip Code Signature DS-DE 56(Rev.02/10) Faircloth,Justin From: Florence Bell<tanteddyiaol.com> Sent: Tuesday,November 18,2014 5:40 PM To: Faircloth,Justin Subject Re:BID As I mentioned we were shocked..I do hope you remember we were away for the estimate. Yes I will ask for additional info but as mr Davey said,you just can't paint a portion Sent from my iPhone On Nov 18,2014,at 4:50 PM,Faircloth,Justin<Tustin.Faircloth(c stservices.com>wrote: Mr.and Mrs.Bell, At the Nov. 10th meeting,the Board reviewed the proposal to repair your driveway from the damage that was done during the paving project.The Board has a public obligation to do what is best for all residents within the District.The costs associated with repairing the damage done to your driveway must follow a reasonable approach. We will gladly cover the costs to repaint the area that is damaged,but the District cannot approve an expenditure to cover the costs to have your entire driveway repainted. If you will break out the costs associated with the damaged areas,I will present those back to Board. We anticipate the paving project to be completely finished after the Dec. 1st meeting. !look forward to working out a suitable resolution to both you and the District. If you have,y questions please feel free to contact me. f Sincerely, Justin Faircloth <image001.jpg> SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error, please contact the sender immediately and delete your copy from your computer. <image002.p ng> From:Florence Bell [maiito:tanteddy @aol.coml Sent:Thursday,November 06,2014 2:41 PM To:Faircloth,Justin Subject:Fwd:BID Faircloth,Justin From: Daveycn@aol.com Sent: Saturday,November 29,2014 4:03 PM To: Faircloth,Justin Cc: Teague,Calvin;cherngar @comcast.net Subject: Driveway Damage at 3852 Wax Myrtle Run We are in receipt of your letter dated 11-3-14 wherein you state that we should have our driveway cleaned or repaired and the COD would reimburse us for the expense. We submitted the work order to accomplish this at a cost of$3485. Let me state that we understand that this cost is probably higher than what you expected,and in fact you responded back to us to this effect. You stated that you would be willing to pay for the 1/3 of the driveway that was damaged by the Company that was contracted to do the asphalt paving of Wax Myrtle. As you probably already know, it is not possible to just redo 1/3 of the driveway-it must all be redone at the same time in order to be uniform and acceptable to us and to our neighbors. • We are very disappointed that this occurred In the first place. Why on earth was the dirty asphalt truck allowed to park in our driveway and that of one of our neighbors in the first place. The President of our Board of Directors for our street stated that he was furious when he saw that and contacted appropriate people at the time. Large chunks of asphalt were dropped on the driveway and also many tire tracks are still showing on the driveway. Being as we were not in residence at the time we were told that the Company tried to power wash the drive and in fact removed the chunks but the tire tracks will not come off using power washing. I can only think that we will have to sand blast that portion of the drive. I would strongly suggest that in future when work such as this is contracted someone from Cedar Hammock should be present to make sure that the residents property is not damaged in the process. What makes it doubly aggravating is that we had just had the drive power washed, stained and put 2 coats of sealer on the drive this past season right before the summer when the street was repaved and this incident occurred. We will have to decide how we will accomplish the repair of our drive as soon as we return to Cedar Hammock but in keeping with your commitment to pay for the 1/3rd that was damaged,we will accept a check in the amount of$1,000.for the necessary work that will need to be done,which is significantly below the estimate. Nelson and Carole Davey 3852 Wax Myrtle Run Naples, Florida 34112 1 Original Message---- From:Faircloth,Justin Sent:Tuesday,November 18,2014 4:50 PM To:'Carole' Cc:Teague,Calvin Subject:RE:Estimate Mr.and Mrs. Davey, At the Nov.10th meeting,the Board reviewed the proposal to repair your driveway from the damage that was done during the paving project.The Board has a public obligation to do what is best for all residents within the District.The costs associated with repairing the damage done to your driveway must follow a reasonable approach. We will gladly cover the costs to repaint the area that is damaged,but the District cannot approve an expenditure to cover the costs to have your entire driveway repainted.If you will break out the costs associated with the damaged areas,I will present those back to Board. We anticipate the paving project to be completely finished after the Dec.1st meeting.I look forward to working out a suitable resolution to both you and the District.If you have any questions please feel free to contact me. Sincerely, Justin Fairdoth Justin Fairdoth,CAM District Administrator Severn Trent Services 5911 Country Lakes Dr. Ft.Myers,FL 33905 T:(239)245-7118 ext.306 C: (239)785-0675 F:(239)245-7120—fax E:Justin.faircloth @stservices.com SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENT1AUTY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited. If you have received this message in error,please contact the sender immediately and delete your copy from your computer. Original Message- From:Carole[mailto:davevcn @aol.coml Sent:Thursday,November 06,2014 6:54 PM To:Faircloth,Justin Subject:Estimate Nelson DAVEY 3852 Wax Myrtle Run Naples 34112 • PROPOSAL GAMMATECH Number GTSQ1096-0 Date Oct 20, 2014 Proposed To Designed By 10681 Airport Pulling Rd. N,STE 18, Cedar Hammock CDD Bradd Konert Naples,FL 34109 Justin Faircloth t, 239-330-4939 f. 239-330-4937 8660 Cedar Hammock Blvd. (Z39} 330 4939 Naples, FL 34112 Bradd @GTMall.us Phone (239) 245-7118 Qty Description I Unit Price Ext. Price] Back Gate camera System $5,316.00 $5,316.00 AV Services Install a total of 4 HD IP Security Cameras at the front gate. These cameras would also support recording in limited lighting environments with built in infrared lighting.These cameras would be setup to cover the following areas: -Approaching Vehicles to gate - License plate of guests/residents upon entry -Pedestrian gate #1/ Rear of Entering vehicles - Pedestrian gate #2/Front of Exiting Vehicles Provide and configure network video recorder to record footage of the cameras. This recorder would supply footage of 7 days or greater. Equipment would be installed in existing box at island of back gate entry. This box currently holds a comcast modem being used for phone. This modem would need to be activated for Internet access as well if this is not already the case. This box currently has locks that are left unlocked. These locks would need to be employed to ensure security of the camera footage in the future. Cameras would be accessed remotely via an Internet connection to the network video recorder(nvr). The cameras could be viewed from any computer or DOS device with an Internet connection, Each camera would also have a local camera card that would record In addition to the NVR for backup of recordings at this back gate. Ideally this camera system would be accessed by the front gate guard via an intemet connected computer or tablet. This proposal is Intended to be all indusive except for the following conditions. **A computer or iOS (Apple)tablet would be needed to access the cameras and view the recordings. **We would require an active Internet connection at this back gate. All equipment is already present from Comcast, however we were unable to verify this is already supplying Internet. Please budget for the added expense of adding Internet to the back gate modem If this is not already the case. ** Modifications to shrubbery and landscaping may be required to acomodate cameras. ** We would be using the existing enclosure as there Is sufficent space inside for our equipment. This would fill the space available in this pa,,e � ';r Qty Description Unit Price Ext. Price' enclosure and limit future use of this enclosure. We can install and provide our own enclosure if this is desired for additional cost. ICIP-82000 (4) INDOOR/OUTDOOR MEGAPIXEL IR IP BULLET,2.0 MEGAPIXEL, 1080P AT 30 FPS WITH H.264E COMPRESSION,3.3-12MM LENS, 60FT IR, 12VDC OR POE 802.3AF lb. ir GTS-NVR 8 Channel 8 Channel NVR with software and licensing. Hard drive added separately. This system supports a single drive and up to 8 cameras. No data redundancy. Our best value, budget NVR. TPES80 The 8-Port 10/100Mbps PoE Switch, model TPE-S80, reduces equipment and Installation costs by delivering data and power over existing Ethernet cables to Power over Ethernet(PoE) enabled devices such as Access Points and IP Cameras. Boost office efficiency and reduce network congestion with a total switching capacity of 1.6Gbps. LED indicators display device status for easy power management and troubleshooting.An internal power supply reduces clutter and delivers 15.4 Watts to each PoE port. 1016116 WD Red 3TB WD Red hard drives are designed specifically for home and small office NAS systems. WD's exclusive NASware technology enables seamless integration, robust data protection and optimal performance for systems operating In NAS and RAID environments. 32GB MicroSD (4) 32GB Micro SD Card intended for local recording of the camera footage. AirRouter Wireless Router with support for 4 100/10mbps ports. Reliable horne/small business router featuring AirOS features. Page. ?or - ._Qty — Description i Unit Price Ext. Price Bulk CatSe-Siamese Siamese CatSe Wire. RoHS Compliant, UL Listed, FT4 Rated, CMG Rated Front Gate Monitor $315.00 ( $315.00 AV Services • Install a graphics card that supports dual monitors and a new monitor into the customer's already owned and provided computer.This will allow for the front desk to view the cameras from the back on a separate monitor. Includes Installation and configuration. **This will require us to be provided with a computer that is a standard computer tower that can handle additional cards to be added. Dell 24"E Class Monitor Dell 24" Business Monitor with Support for speaker bar(not included)and extended warranty included. Graphics Card PCI-E Dual output vga&dvi graphic card-PCI-express SubTotal $5,631.00 Tax Total $5,968.86 Deposit Required $2,984.43 Important Details Gamma Tech Services requires a down payment of 50% before we are able to proceed with ordering the parts required for this proposal. The remaining balance will be due upon final completion and your satisfaction. By providing your down payment you are agreeing to the above total. If changes are made that Increase the total cost of this job your approval will be requested. Approval of these change orders are typically done verbally and do not require an additional down payment unless otherwise specified. Regardless,your verbal approval indicates your intention to pay the total in full. Downtime-Gamma Tech Services will do our absolute best to minimize your down time. However,downtime is expected and will be presented to you before proceeding. Comcast and other Service Providers-Gamma Tech Services is happy to work with Comcast or other service providers; however, please understand that any additional work that Is required due to faulty equipment will be billed In addition to this proposal. This proposal does not include time to activate cable boxes, modems,or other leased equipment. It is also not uncommon for these service providers$o give updates that will change the design of you system and may require additional part/tabor. This Is included only for clarity to you the customer and Is not expected to be a problem on a majority of our projects. Terms and Conditions PRICES SUBJECT'O C9ANGE•PRICES BASED GPON TOTAL PURCHASE•ALL DELIVERY,TRAINING OR CONSULTING SERVICES ro BE 5111E0 AT PUBLISHED RATES FOR EAO1 ACTIVITY INVOLVED-GENERALLY ALL,AROWAIF COMPU""CR COMPONENTS PROPOSE°ABOVE ARE COVERED BY A LIMIT'S°ONE YEAR WARRANTY,COVERING PARTS FOIL HARDWARE ONLY-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT JMITSD ID ANY IMPLIED WARRANTIES 011 WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS.GOODWILL,DATA,INTERRUPTION OF BUSINESS,NOR FOR INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE,DAMAGES RELATED TO THIS AGREFEMFNT MINIMUM!B44.RESTOCKING F E FOR ANY ITEMS ORDERED BUT ELECTED TO NOT BE INSTALLED 3Y CUSTOMER. AT GUARENTEE YOUR.SATISFACTION;HOWEVER,ALL SALES FINAL ONCE FINAL PAYMENT IS RECEIVED. Page 3 or 3 • s SOUTH FLORIDA WATER MANAGEMENT DISTRICT y, S x1„:-b District Headquarters;3301 Gun Club Road,West Pabu Beach,Florida 33406(561)686-8800 WWI y • November 21,2014 CEDAR HAMMOCK CDD 5911 COUNTRY LAKES DRIVE FT MYERS, FL 33905 Dear Permittee : Subject : Permit Transfer to Operating Entity CEDAR HAMMOCK GOLF COURSE Permit No. 11-01683-P, Application No. 131127-9 Collier County,S3/T50S/R26E In response to your request which we received on October 28, 2014 for transfer of the above referenced permit to the operating entity, the application issued April 14, 2014 has been officially transferred to Cedar Hammock Community Development District, subject to the attached Notice of Rights. As a condition of transfer, you have agreed that the operating entity will be perpetually bound by all terms and conditions of the permit, including all compliance requirements. Authorization for any proposed modification to the project shall be applied for and obtained prior to conducting such modification. Copies of the permit documents, including conditions, can be obtained from the District's ePermitting website at www.sfwmd.govlePermitting. If you have questions, please contact Sandra Gonzalez, Reg Spec 1 at sgonzale @sfwmd.gov or(561) 682-6786. Sincerely, Stanley-Orlowski Section Administrator Regulation Division SO/ad`r c: Cedar Hammock Golf and Country Club, Inc. Collier County Engineer (jackmckenna @colliergov.net) • Okeeorobee Service Center:3800 N,W tfirh Blvd.Suite A,Okeechobee,FL 34972 (8E3)462-3260 Looser West Coast Service Center:2301 Meiregor Boulevard,,Fort Myers,BL 3N01 (239)338-2929 Orlando Ser+:ce Center:1707 Orlando Ceuual Parkway,Suite 200.Orlando.FL 32809 {407)858-4100