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10/27/2014 Minutes (Reconvened 10/13/14) `r �l MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT By The recessed meeting of the Board of Supervisors of the Cedar Hammock Community Development District held on October 13, 2014 was reconvened on Monday, October 27,2014 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Frank J. Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Gary McClellan Assistant Secretary Robert Nocera Assistant Secretary Also present were: Justin Faircloth STS Sam Marshall District Engineer Tim Lause Gulf Paving Residents The following is a summary of the discussions and actions taken at the October 27, 2014 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Discussion of Paving Project on Wax Myrtle Run and Cordgrass Way • Mr. Faircloth reported Mr. Marshall has provided a punch list for the paving project. He also noted they met with Michael Lause of Gulf Paving onsite. • Mr. Marshall reviewed the punch list: o Cul-de-sac at Wax Myrtle. o Drainage inlets. o Driveway at 3861 Wax Myrtle has paving material on it. o The two entrances look different. • Mr. Marshall addressed the three things to be determined: what is going to be done,who is going to do it,and when is it going to be done? October 27, 2014 Cedar Hammock CDD Continued from October 13, 2014 o Mr. Marshall suggested Gulf Paving do it and finish the work. • Mr. Vaselewski addressed the entrance to Wax Myrtle noting it looks bad and needs to be fixed along with the cul-de-sac. He suggested having the homeowner(s)with the damaged driveway(s)hire their own contractor and submit for payment. • Discussion followed on the entrance to Wax Myrtle and the cul-de-sac. o Mr. Marshall suggested the cul-de-sac be repaved. o Mr. Lause noted the sub-surface on the whole street is okay. o Mr. Marshall stated we did inspections and felt great about the subsurface; the grading and aesthetics need to be addressed. o Discussion followed on the cost and time with Mr. Lause noting there is no cost as it is warranty work. • Mr. Cook asked if they intend to try to do more cleanup of Cedar Hammock Boulevard in front of Cordgrass. o Mr. Lause responded there was not enough effort put on Cedar Hammock Boulevard at Cordgrass and we will work on it. • Mr. Cook asked about reflectors for the fire hydrants. o Mr. Lause responded they will be installed. • Gulf Paving will complete the following: o Install fire hydrant reflectors. o Repave the cul-de-sac on Wax Myrtle Run. o Cedar Hammock Boulevard will be cleaned in front of Cordgrass Way. o Milling can begin a week from today [November P.] It will be a mess and they will not be able to use the cul-de-sac on that day. o Mr. Marshall suggested they build in contingency days to account for weather and machinery breaking down. o The road and driveways will be taped off in the area to be paved. • Mr. Vaselewski inquired to who will inspect the drains. o Mr. Marshall responded Mr. Lause and I will follow-up as well. • Mr. Vaselewski addressed the driveways with regard to having the homeowners to do the repair and submitting the invoice. o Discussion followed on the CDD's ability to legally reimburse the residents. 2 October 27, 2014 Cedar Hammock CDD Continued from October 13, 2014 o Severn Trent to contact both homeowners to let them know the CDD will reimburse them for the cleaning or repairs to their driveway and suggest they wait until the cul-de-sac is repaved before proceeding. • Once the final inspection is completed and approved payment to Gulf Paving will be released. • Discussion followed on future paving projects. THIRD ORDER OF BUSINESS Camera Project • Mr. Faircloth reported: o Comcast has provided an agreement for the internet to be installed. No installation date as yet. o The agreement has been signed with Gamma Tech. The tax exemption has been provided to them. The invoice was received and paid for the 50% deposit. o There will not be a TV installed at the guardhouse as it is not in the security contract as part of their scope. o Mr. Read informed Mr. Faircloth he was directed by the President of the Master Association not to be involved with the project. He has been told not to be trained on how to use the system or how to retrieve data. • Mr. Vaselewski questioned having the system put in if there is not going to be a monitor or anybody onsite who is going to be responsible. o Discussion ensued on the security system for the back gate and the CDD's responsibility for the gates. o Discussion followed on the purpose for wanting cameras. • Putting the project on hold was addressed. Mr. Faircloth noted Gamma Tech should not be a problem but he does not know if they can postpone the installation by Comcast as they have signed a contract. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, putting the camera project on hold until Mr. Cook has the opportunity to confer with the Master Association to workout any issues and determine if the project should go forward was approved. 3 October 27,2014 Cedar Hammock CDD Continued from October 13,2014 FOURTH ORDER OF BUSINESS Discussion of Board Vacancy • Posting a notice on the community website was addressed. FIFTH ORDER OF BUSINESS Website Update • Mr. Faircloth provided an update on the website noting it is up but a work in progress. They working on the email addresses. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. McClellan seconded by Mr.Nocera, with all in favor,the meeting was adjourned. Cal Teague Tom Cook Secretary Vice Chairman 4 COMCAST BUSINESS SERVICE ORDER AGREEMENT BUSINESS Account Name: Cedar Hammock CDD ID#:8220118 CUSTOMER INFORMATION(Service Location) Address 1 8700 CEDAR HAMMOCK BLVD City NAPLES Address 2 UNIT INTERNET State FL Primary Contact Name Justin Fakdoth ZIP Code 34112 Business Phone (239)245-7118 County Cel',Phone Email Address juslin fakclolh @stservices.com Pager Number Primary Fax Number Technical Contact Name Tech Contact On-Site? No Technical Contact Business Phone Technical Contact Email Property Manager Contact Name Property Mgr.Phone COMCAST BUSINESS SERVICES Selection(X) Business Voice Business Internet X Business TV Service Term(Months) 36 COMCAST BUSINESS SERVICES DETAILS Business Voice` Comcast Business Packages VOICE SELECTIONS Quantity Unit Cost Total Cost Package Name: Full Feature Voice Lines 0 PACKAGE DESCRIPTION Ade.F.F.Voice Lines wf pkg. 4+Lines Basic Lines 0 Fax Lines Toll Free Numbers Equipment Fee VOICE OPTIONS _Selection(X) Total Cost Voicemail 0 Business TV" DL:Published TV SELECTIONS Selection(X) Total Cost DL:Non Listed Basic DL:Non Published Select DL:Government School Informalon&Entertainment Auto-Attendant Variety Standard •Voice offers 8 option.not available in ad markets. Business Internet" Preferred Music Choice Standalone INTERNET SELECTIONS Solectlon(X) Total Cost TV OPTIONS Selection Total Cost Starter X $69.95 Sports Pack" Preferred Music Choice W/Comcast Business Other Canales Select° Equipment Fee X $12.95 Other Programming Other Programm'tig INTERNET SELECTIONS ........ Selection(X) Non-Recurring Charge Other Programming Wireless Gateway Fee I TV OUTLETS Quantity Unit Cost Total Cost 'Business Intomet speed der selection not aveawe In ell mediate.With me exception d Beak Connect,all Additional Outlets Business Internet speed tiers from Comas(hdode two(2)Microsoft Outlook email boxes for no Wilma! HD Outlet Charges amps.The Bash,Conned speed Horde..not Include such smell boss.Additional small boxes may be purcheeed separately.Commst reserves the right to dupe dea Microsoft[Wool,emelt offering g et any cute,at its sole discretion,upon when notice to Customer, mini mDTA/mDTA Type #of Outlets NRC NRC INTERNET OPTIONS Selection(X) Total Coat •Not evadable In home aloes or pride Wink ealeashments.TV selections a option.not evadable In all Microsoft Outlook Office Email X Included corbels. Customer ardmowedgea and understands Cuebmer may be responsible for eddrlcnm mew Web Hosting;,$tarter X Included licensing ngo or wees for .lc contained In any or an ofa Serves,including,but not Nulled to khdeo Static IP 1 X $14.95 ••Avm.Me for Standard c Preened TV offers oniy. Dynamic IPV6 W i-Fi •heerel wkci oom a options not available In all markets. ��......_.. e^ .. ... RECEIU .'? coceo OCT 3 0 2014 d-•` fit't: .i: .. ,-.ulN,,,,'rii'1 &IfVICBS.11W. OrderForm Version v23 Page 1 of 4 • COMCAST BUSINESS SERVICE ORDER AGREEMENT BUSINESS Account Name: Cedar Hammock CDD IDS:8220118 COMCAST BUSINESS TOTAL SERVICE CHARGES Comcast Business 8alection(X1 Quantity Unit Cost Total Cost Installation Fee X $49.00 $49.00 Total Monthly Service Charge I $97.85 Voice Activation Fee' Auto-Attendant Setup Fee Promotional Code(if appliable) Voice Jack Fee Discount On Intemel(if applicable) Toll Free Activation Fee Discount On Video(if applicable) Directory Listing Suppression Fee Discount On Voiced'applicable) •Per I Ina activation lea.up to four(4)Ina maximum champs. Tote'Discount $0.00 Total Installation Charges:* $49.00 Total Recurring Monthly Bill:` $97.85 •Doe.not Include Cutarn Inablalbn Fees. •Applicable worst stab,and Kral taxes and tear may apply. lECENED !iota!Sprint,R. OCT 3 0 2014 ae;rvic3sa IO• GENERAL SPECIAL INSTRUCTIONS • OrderForm Version v23 Pape 2 of 4 COMCAST BUSINESS SERVICE ORDER AGREEMENT BUSINESS Account Name: Cedar Hammock CDD ID#:8220118 COMCAST BUSINESS INTERNET CONFIGURATION DETAILS Transfer Existing Corncast.net Email No Equipment Selection IP Gateway Number of Static IPs' 1 Business Web Hosting Yes 115 or mare Static P.ens nspuasted ASIATIC IP JUSTIFICATION FORM Is',spiked. COMCAST BUSINESS TV CONFIGURATION DETAILS Outlet Details Location Outlet Type Additional Comments: Outlet 1-Primary Outlet 2-Additional Outlet 3-Additional Outlet 4-Additional OUTLETS 9&UP QUANTITY Outlet 5-Additional Digital Outlet 8-Additional HOW Outlet 7-Additional DTA Outlet B-Additional COMCAST BUSINESS VOICE CONFIGURATION DETAILS Phone# Type Voicemail Customer Equipment Phone System Type(Key System.PBX.Other) Phone System Manufacturer Fax Machine Manufacturer Alarm System Vendor Point of Sale Device Telco Closet Location Hunt Group Configuration Details Hunt Group Features Requested(Yes/No) Hunt Group Configuration Type Hunt Group Pilot Number 1111C:`IV::t) Toll Free* Calling Origination Area Associated TN CTaral Gprl ii, ,€l OCT 30 2014 Directory Listing Details e.iGiJh.t. I.... Directory Listing iPuuur.&N .nb.uasual Additional Voice Details Directory Listing Phone Number Caller ID(Yes/No) Directory Listing Display Name Caller ID Display Name(max 15 char.) DA/DL Header Text Information International Dialing(Yes/No) No DA/DL Header Code Information Cell Blocking(Yes/No) Standard Industry Code Information Auto-Attendant(Yes/No) No OrdenForm Version v23 Page 3 of 4 COMCAST BUSINESS SERVICE ORDER AGREEMENT BUSINESS Account Name: Cedar Hammock CDD ID#:8220118 CUSTOMER BILLING INFORMATION Billing Account Name Cedar Hammock CDD City Coral Springs Biting Name(3rd Party Accounts) State Fl Address 1 Cedar Hammock CDD C/O Servem Trent ZIP Code 33071 Address 2 210 N.University Dr.Ste 702 Biting Contact Email)usan.falrcloth©atservlces.com Biting Contact Name Justin Feireloth Billing Contact Phone (239)245-7118 Tax Exempt?'.Nr Ile 5 Biting Fax Number •If yes,please provide and attach tax exemption certificate. AGREEMENT 1.This Comcast Business Service Order Agreement sets forth the terms and conditions under which Comcast Cable Communications Management,LLC and Its operating affiliates("Comcast")will provide the Services to Customer.This Comcast Business Service Order Agreement consists of this document("SOA"),the standard Comcast Business Terms and Conditions("Terms and Conditions"),and any jointly executed amendments("Amendments"),collectively referred to as the"Agreement'.In the event of inconsistency among these documents,precedence will be as follows:(1)Amendments,(2)Terms and Conditions,and(3)this SOA.This Agreement shall commence and become a legally binding agreement upon Customer's execution of the SOA.The Agreement shall terminate as set forth in the Terms and Conditions(httpf/business.comcast.com/terms-conditions/index.aspx).All capitalized terms not defined In this SOA shall reflect the definitions given to them in the Terms and Conditions.Use of the Services Is also subject to the then current High-Speed Internet for Business Acceptable Use Policy located at http://business.comcast.com/terms-conditions/Index.aspx(or any successor URL),and the than current High -Speed Internet for Business Privacy Policy located at http:/l business.comcast.com/terms-conditions/Index.aspx(or any successor URL),both of which Comcast may update from time to time. 2.Each Comcast Business Service("Service')carries a 30 day money back guarantee.If within the first thirty days following Service activation Customer is not completely satisfied,Customer may cancel Service and Comcast will issue a refund for Service charges actually paid by Customer,custom installation,voice usage charges,and optional service fees excluded,In order to be eligible for the refund, Customer must cancel Service within thirty days of activation and return any Comcast-provided equipment in good working order.In no event shall the refund exceed$500.00. • If you use the service in the first 30 days,you will be refunded your subscription fees,but charged the applicable one-time fee. r fl 3.IF CUSTOMER IS SUBSCRIBING TO COMCASTS BUSINESS VOICE SERVICE,I ACKNOWLEDGE RECEIPT AND UNDE a i OF THE E911 NOTICE: .r ..,;,0%;•,, OCT 3 0 1014 E911 NOTICE Comcast Business Voice service('Voice")may have the E911 limitations specified below. :)iVi3>++.t y=Dg ti.. uI1v,E`+1 • In order for 911 calls to be properly directed to emergency services using Voice,Comcast must have the correct service address f'f^'r IBC Voice Customer.If Voice is moved to a different location without Comcast's approval,911 calls may be directed to the wrong emergency authority,may transmit the wrong address,and/or Voice(including 911)may fall altogether. " •Voice uses electrical power in the Customer's premises.If there Is an electrical power outage,911 calling may be interrupted If the battery back-up in the associated multimedia terminal adapter is not installed,fails,or is exhausted after several hours. •Voice calls,including calls to 911,may not be completed if there is a problem with network facilities,including network congestion, network/equipment/power failure,or another technical problem. •Comcast will need several business days to update a Customer service address in the E911 system.All change requests and questions should be directed to 1-800-391-3000.USE OF VOICE AFTER DELIVERY OF THIS DOCUMENT CONSTITUTES CUSTOMER ACKNOWLEDGEMENT OF THE E911 NOTICE ABOVE. 4.To complete a Voice order,Customer must execute a Comcast Letter or Authorization("LOA")and submit It to Comcast,or Comcast's third party order entry integrator,as directed by Comcast. 5.New telephone numbers are subject to change prior to the install.Customers should not print their new number on stationery or cards until after the install is complete. 6.Modifications:All modifications to the Agreement,if any,must be captured in a written Amendment,executed by an authorized Comcast Senior Vice President and the Customer.All other attempts to modify the Agreement shall be void and non-binding on Comcast.Customer by signing below,agrees and accepts the Terms and Conditions of this Agreement. CUSTOMER SIGNATURE FOR COMCAST USE ONLY By signing below,Customer agrees and accepts the Terms and Conditions of Sales Representative: Michael(Sarasota)Davis this Agreement.General Terms and Condition be found al http:/!business. t.co s-conditi rrerf"lindex.aspx. — Sales Representative Code: 77177 Signature: j" Sales Manager/Director Name: Jerry Lewis Print (' 464. V • Soles Manager/Director Approval: Tide: 0 cit, l40,t-- Division: Central Date: A9/143//(f J Lead ID: 8220118 iGAMMATECH PROPOSAL Number GTSQ1096-0 Date Oct 20, 2014 Proposed To Designed By 10681 Airport Pulling Rd. N, STE 18, Cedar Hammock CDD Bradd Konert Naples, FL 34109 Justin Fair-cloth t. 239-330-4939 f. 239-330-4937 8660 Cedar Hammock Blvd. (239) 330-4939 Naples, FL 34112 Bradd @GTMail.us Phone (239) 245-7118 Qty Description 11 Unit Price i Ext. Price Back Gate Camera System $5,316.00 $5,316.00 AV Services Install a total of 4 HD IP Security Cameras at the front gate. These cameras would also support recording in limited lighting environments with built in infrared lighting. These cameras would be setup to cover the following areas: -Approaching Vehicles to gate - License plate of guests/residents upon entry - Pedestrian gate #1 / Rear of Entering vehicles - Pedestrian gate #2/ Front of Exiting Vehicles Provide and configure network video recorder to record footage of the cameras. This recorder would supply footage of 7 days or greater. Equipment would be installed in existing box at island of back gate entry. This box currently holds a comcast modem being used for phone. This modem would need to be activated for internet access as well if this is not already the case. This box currently has locks that are left unlocked. These locks would need to be employed to ensure security of the camera footage in the future. Cameras would be accessed remotely via an Internet connection to the network video recorder(nvr). The cameras could be viewed from any computer or iOS device with an internet connection. Each camera would also have a local camera card that would record in addition to the NVR for backup of recordings at this back gate. Ideally this camera system would be accessed by the front gate guard via an internet connected computer or tablet. This proposal is intended to be all inclusive except for the following conditions. Cori'•: **A computer or iOS (Apple) tablet would be needed to access the cameras and view the recordings. **We would require an active internet connection at this back gate. All OCT 4 Z0�4 equipment is already present from Comcast, however we were unable to verify this is already supplying internet. Please budget for the added expense of adding internet to the back gate modem if this is not already the case. ** Modifications to shrubbery and landscaping may be required to Services,Inc. acomodate cameras. ** We would be using the existing enclosure as there is sufficent space • • •• -••---.-».•.__ _. • inside for our equipment. This would fill the space available in this Page 1 of 3 iQty ' .. Description 11 Unit Price�. Ext. Price enclosure and limit future use of this enclosure. We can install and provide our own enclosure if this is desired for additional cost. ICIP-62000 (4) INDOOR/OUTDOOR MEGAPIXEL IR IP BULLET, 2.0 MEGAPIXEL, 1080P AT 30 FPS WITH H.264E COMPRESSION, 3.3-12MM LENS, 60FT IR, 12VDC OR POE 802.3AF blip ,. i GTS-NVR 8 Channel 8 Channel NVR with software and licensing. Hard drive added separately. This system supports a single drive and up to 8 cameras. No data redundancy. Our best value, budget NVR. TPES80 The 8-Port 10/100Mbps PoE Switch, model TPE-S80, reduces equipment and installation costs by delivering data and power over existing Ethernet cables to Power over Ethernet (PoE) enabled devices such as Access Points and IP Cameras. Boost office efficiency and reduce network congestion with a total switching capacity of 1.6Gbps. LED indicators display device status for easy power management and troubleshooting. An internal power supply reduces clutter and delivers 15.4 Watts to each PoE Port. WD Red 3TB WD Red hard drives are designed specifically for home and small office NAS systems. WD's exclusive NASware technology enables seamless integration, robust data protection and optimal performance for systems `` • , • •. _.. operating in NAS and RAID environments. RECEIVE-r) Coral z p„ 32GB MicroSD (4) 32GB Micro SD Card intended for local recording of the camera footage. OCT 2 4 2014 AirRouter Wireless Router with support for 4 100/10mbps ports. Reliable z•• . home/small business router featuring AirOS features. Page 2 of 3 Qty ;j Description Unit Price Ext. Price Bulk Cat5e-Siamese Siamese Cat5e Wire. RoHS Compliant, UL Listed, FT4 Rated, CMG Rated SubTotal $5,316.00 Tax $318.96 Total $5,634.96 Deposit Required $2,817.48 J Important Details Gamma Tech Services requires a down payment of 50% before we are able to proceed with ordering the parts required for this proposal. The remaining balance will be due upon final completion and your satisfaction. By providing your down payment you are agreeing to the above total. If changes are made that increase the total cost of this job your approval will be requested. Approval of these change orders are typically done verbally and do not require an additional down payment unless otherwise specified. Regardless, your verbal approval indicates your intention to pay the total in full. Downtime - Gamma Tech Services will do our absolute best to minimize your down time. However, downtime is expected and will be presented to you before proceeding. Comcast and other Service Providers - Gamma Tech Services is happy to work with Comcast or other service providers; however, please understand that any additional work that is required due to faulty equipment will be billed in addition to this proposal. This proposal does not include time to activate cable boxes, modems, or other leased equipment. It is also not uncommon for these service providers to give updates that will change the design of you system and may require additional part/labor. This is included only for clarity to you the customer and is riot expected to be a problem on a majority of our projects. Terms and Conditions PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE-ALL DELIVERY,TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH AC.I IVITY INVCI VEO-GENFRAI.I.Y AI-1_HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY,COVERING PARTS FOR HARDWARE ONLY-WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING BUT NOT I.IMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS,BUSINESS,GOODWILL,DATA,INTERRUPTION OF BUSINESS,NOR FOR INCIDENIIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE,DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15%RESTOC ING FEE FOR ANY ITEMS ORDERED BUT ELECTED TO NOT BE INSTALLED BY CUSTOMER. WE GUARENTEE YOUR SATISFACTION;HOWEVER,ALL SALES FINAL ONCE FINAL PAYMENT IS RECEIVED. K. F1 CElVEO Coral t pringa-,FL OCT 2 4 2014 Sorvicaa,11111. Page 3 of 3