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Backup Documents 01/28/2014 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 D THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU 3 Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAK C 1/28/14 4. BCC Office Board of County Commissioners \ik\c l Z\ \ 5. Minutes and Records Clerk of Court's Office 315114 gaVii PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey A. Kl tzkow,County Attorney Phone Number 252-8400 Contact/ Department Agenda Date Item was 1/28/14 Agenda Item Number 16-D-3 Approved by the BCC Type of Document Maintenance Agreement with Innovative Number of Original One Attached Interfaces Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? JAK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAK provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! — 8. The document was approved by the BCC on 1/28/14 and all changes made during the JAK meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by e JAK BCC, all changes directed by the BCC have been made,and the document is ready r the Chairman's signature. ti ����� I.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1603 I MEMORANDUM Date: February 4, 2014 To: Jeff Klatzkow, County Attorney County Attorney's Office From: Ann Jennejohn, Deputy Clerk Board Minutes & Records Department Re: Annual Maintenance Agreement with Innovative Interfaces, Inc. for Sierra Software to support library operational systems Attached for your records is a copy of the agreement referenced above, (Item #16D3) approved by the Board of County Commissioners on January 28, 2014. The original will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please feel free to contact me at 252-8406. Thank you. Attachment interfaces x. 6133 HARDWARE AND SOFTWARE MAINTENANCE AGREEMENT a) This Maintenance Agreement will cover all licensed i) The Library agrees, to take reasonable care of the Hardware Software and central site hardware("Hardware"). and not permit persons other than authorized representatives of Innovative Interfaces, Inc. to effect adjustments or repairs b) Maintenance of peripheral hardware purchased from to the Hardware. The Library agrees that for Hardware Innovative Interfaces is the responsibility of the Library. supplied by Innovative Interfaces, the Library shall accept parts shipments for all plug-in or screw-in components. The c) The term of this Agreement is for the period February 1, shipping costs on returned RMA (returned merchandise 2014 through January 31, 2015 at $53,604 per authorization) Hardware will be the responsibility of the annum', in advance. Credit card payments are subject to Library, except for the CPU and RAID, which will be the a 3.5%fee for any invoices over$2,000. responsibility of Innovative Interfaces. d) Future maintenance charges may be subject to a price j) Any services provided due to Library supplied equipment increase not to exceed five (5%) percent per year of the failure, where such equipment was not purchased from yearly maintenance amount. Innovative Interfaces, and over which Innovative Interfaces has no direct control,shall be billable at Innovative Interfaces' e) The Library must provide direct network Internet access then current maintenance rates, currently at a rate of$180 to the System; this would also apply to firewalis, etc. per hour with a minimum two hour charge. Innovative requires such access to correct Software bugs and carry out modifications to the System for the purpose k) This Maintenance Services agreement does not include repair of maintaining the System. Innovative Interfaces will be services or replacement parts due to damage caused by rain, responsible for all corrections at Innovative Interfaces' fire, flood, lightning, tornado, windstorm, hail, earthquake, expense. explosion, smoke, aircraft, motor vehicle, collapse of building, strike. riot, power failure or fluctuation, or other cause f) innovative Interfaces will provide the Library with new originating by reason of other than normal operation of the releases of the licensed Software modules so long as the Hardware,or Library's negligence or misuse of the Hardware. Hardware and operating system used for the System is sufficient and/or compatible for the load and operation of I) The Software shall be operated as the exclusive application on such new release. If the Hardware or operating system is the purchased Hardware deemed not to be sufficient for installation of the new release, then the Library shall be responsible for the cost m) If the Library decides to cancel the Agreement, or cancel or of new Hardware or operating system as may be required. change any Software products, Innovative must be notified 90 If the Library declines to upgrade its Hardware or days prior to the annual maintenance renewal date. operating system to accommodate the upgrade to the licensed software, then the Library shall remain at its then current software release. For the purpose of this document, the term "new release" shall mean BOARD OF COUNTY COM ISSIONERS improvements in already licensed Software modules. COLLIER COU , FLO'pA g) If the Library adds or upgrades any additional Innovative Interfaces Software modules to the System after the initial installation, the maintenance services shall be • extended to cover the additional Software. The COMMISSIONER TOM H'NNING,CHAIRMAN maintenance charges for such Software shall be based upon Innovative Interfaces' then-current maintenance Date: -�c-ivl. c)-w4-.. 7.%12A1\ rates. The additional cost of coverage for the additional \ Software shall be added to the annual maintenance amount. INNOVATIVE INTERFACES.INC.) h) Innovative Interfaces will provide services 24 hours a day, By: I 7 days a week. Innovative Interfaces will make its good faith efforts to return calls within 2 hours of receipt and Name: Michael Brooding repair Software within 48 hours of notice, excluding Title: Global Controller weekends and holidays. Date: December 12,2013 1 App "1 IL form and legality: Jeffrey later .w Item# � . Count, ,• rney ATTEST Agenda �ag_�11 CLERK Date —t 433fN1U�4�T�."BR6CK,, . This amount is excluded of taxes The Library will be responsl le for 411� all applicable taxes. Date a_ �i! Recd I est as o ► an'% signature only.