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TDC Agenda 03/23/2015 Collier County : March 23, 2015 Page 1 of 2 I M OOf?TANT NOTICE:if you are experienchrg difficulties viewing our website please be sure to clear your browser's cache and/or refresh the page. MARCH 23, 2015 Share&Bookmark Font Size: Print Feedback MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F,3rd Floor 3299 East Tamiami Trail,Naples, Florida 311.12 March 23,2015 3:30 am Collier County Commission Cliambers *Requires TUC Action 1.Call to Order 2.Pledge of Allegiance 3.Roll Call 4.' .li iec and Approval of Ayer I 5. *Approval of IUC Minutes a.*Regular Meeting 2/23/15 6.Presentations/Public Comment-(3 minutes each) 7.New Business a.*Sports Event Assistance Grant Applications b. *US Open Pickleball Chanipionships Funding Request c.*Research Data Services Contract Amendment#1 d. - OFF 1., 641',hports I s lit i.Nee Assessment c 'BOCM Sand Leas,,Approval 5 *Collier Creek We rk Plan and Dredging Requ irernents g.*Fund 195 Grant Application Additional I ending Request-Naples Pier Rebuild h.*Collier County 2015 Ilardbottom Biological Monitoring *Clam Pass Park Decking Work Order 8.Old Business 9.Marketing Partner Reports a.11esearch Data Services-Walter Klages h. Paradise Adverb'ing-Cedar Ilames c. I ou I12unmond e,Associ On,v-PI:Services-JoUr II f1odys d.lax Sri e,alone- Jack Wert e.Miles Media-Website Activity f.Sales&Marketing Technologies-Search Gigine Optimization g.Phase V-Fulfillment Services 10.Tourism Staff Reports http://\\' 'w.colliergov.net/indez.aspx?page=7548 3/18/2015 Collier County : March 23, 2015 Page 2 of 2 a.Director-Jack Wert b.Sales Sr Marketing Debi DeBeberletto c.Public RelaCioru&Communications-]oi le i Modys d.Film Office-Maggie McCarty e.Sports Marketing-Rob Wells f.International Representatives-Jack Wert g.Visitor Centers-Lori Lou Waddell 11.Detailed Staff Reports 12.Council Member Discussion 13. Next Scheduled Meeting Date/Location-April 27,2015-8:30 a.m. Collier Ccunty Government Centci,ndrnlnstr,3tion Bldg. F,3rd Floor,3299 East Tamiami Trail, Naples,Florida 34112 14.Adjournment All interested parties are invited to attend,and to register to speak and to submit their objections,if any,in writing,to the board prior to the meeting if applicable. For more information,please contact Jack Wert at(239)252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding,you are entitled,at no cost to you,to the provision of certain assistance.Please contact the Collier County Facilities Management Department located at 3335 iamiami Trail East,Suite 101,Naples,FL 34112-5356,(239)252-8380. Public comments will be lira fed to 3 riin•.rtas r-ales',the Chairman grants permission for additional time. Collier County Ordinance No.99-22 regr.ir,,that all lobbyists shall,before engaging in any lobbying activities(including, but not limited to,addressing the Board of County Commissioners)before the Board of County Commissioners and its advisory boards,register with the Clerk to the Board at the Board Minutes and Records Department. You _.a http://www.colliergov.net/index.aspx?page=7548 3/18/2015 February 23, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, February 23, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Rick Medwedeff(Excused) Clark Hill Murray H. Hendel Susan Becker Robert Miller Ed (Ski) Olesky John Sorey, III Larry Sacher (Excused) ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator 1 February 23, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Mr. Wert called the meeting to order at 8:30 A.M. Ms. Becker moved to appoint Clark[Jill as Chairman for the meeting in the absence of a Chairman and Vice Chairman. Second by Mr. Miller. Carried unanimously 5— 0. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call Roll call was taken and a quorum was established. 4. Changes and Approval of Agenda Mr. Wert reported there have been updated documents for Items #7.c and #8.a Mr. Hendel moved to approve the Agenda. Second by Mr. Miller. Carried unanimously 5—0. Commissioner Taylor arrived at 8:36 a.m. and assumed the Chair. 5. Approval ofT1)C Minutes a. Regular Meeting 1/26/15 Ms. Becker moved to approve the minutes of the January 26, 2015 meeting subject to the following change: • Page 6, Item #13 line 1 — change meeting time from 9:00 a.m. to 8:30 a.m. Second by Mr. Hill. Carried unanimously 6— 0. 6. Presentations /Public Comment - (3 minutes each) None 7. New Business a. Sports Event Assistance Grant Applications Rob Wells, Sr. Sports Marketing Manager presented the Executive Summary "Recommend approval of Tourist Tax Category "B"funding to support three upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism" dated February 23, 2015 for consideration. The Grants are for the Florida Future Showcase Challenge, Sun Traps Shoot and the Naples Spring Shootout for a total of$8,100.00. Mr. hill moved to recommend the Board of County Commissioners approve Tourist Tax Category `B"funding to support three upcoming 2015 events under the Sports Event Assistance Program and hereby finds the expenditures promote tourism. Second by Ms. Becker. Carried unanimously 6— 0. b. Pro Watercross World Championship Event Support February 23, 2015 Mr. Wells presented the Executive Summary "Recommend approval of Tourist Development Tax Category "B"funding to support the Pro Watercross World Championships September 19- 28, 2015 up to 890,500 and make a finding that this expenditure promotes tourism" dated February 23, 2015 for consideration. The event will be held at Sudgeon Park. Mr. Miller moved to recommend the Board of County Commissioners approve Tourist Development Tax Category "B"fruiding to support the Pro Watercross World Championships September 19-28, 2015 up to $90,500 and hereby finds the expenditures promote tourism. Second by Hill. Carried unanimously 6— 0. c. Quarterly Financial Review Mr. Wert presented the Executive Summary "Tourist Development Tax Quarterly Financial Review" dated February 23, 2015 for information purposes. 1Ii. IVliller moved to approve the "Tourist Development Tax Quarterly Financial Review." Second by Mr. Olesk_y. Carried unanimously 6— 0. d. Proposed Soccer Complex Update Mr. Wert presented the Executive Summary "Review the progress of identifying a possible multi-sport event facility location in Collier County and recommend Tourism Department staff to assist in that process" dated February 23, 2015 for information purposes. He reported: • The Board of County Commissioners requested Staff to identify locations where a multi use sports facility could be developed within the County. a 7 he intent is ter the project to be a public/private partnership. • Stal'presented an update on the item to the BCC on February 10, 2015 and was directed to: 1. Delete from the consideration list Big Corkscrew Island Park, the NE Water- Sewer lands, the County Fairgrounds and the Randall Curve properties. 2. Restudy the viability of the remaining County-owned sites at the April BCC workshop as part of the Park Impact Fees discussion. 3. Support cr Tourism Department RFP for a Facilities Needs Study to determine urhut sprats facilities the County needs and where those facilities would best be located. • The use of TDC funds is allowed for the study and Staff will return to the Council when a contract for the work is proposed for acceptance by the County. Under Council Member discussions, the following was noted: • The Governor of Florida has developed economic initiatives for attracting businesses offering higher paying jobs to southwest Florida and sports facilities (or related activities) are not on the list of priorities. • The tourism industry supports approximately 30,000 jobs in the County with one job created for every 45 persons visiting the area. • Sports and Marketing Department data indicates 3,000 room nights and $3M in economic spending were generated by area events in January 2015 and it would be beneficial to investigate any opportunities available for this type of tourist related activity. 3 February 23, 2015 • Although sports facilities are not on the list of the Governor's priorities, tourism is the focus of the Council and it would be beneficial to support any initiatives aimed at increasing visitation to the area(if deemed appropriate). The Council suggested Staff contact Jeff Butzke (the promoter of the facility) and request he make a presentation to them on the proposed project. Ms. Becker moved for the Tourist Development Council to support Staff's proposal to pursue Request for Proposals for a needs study for the development of a multi sports facility in the County. Second by Mr. Hendel. Carried unanimously 6— 0. Break: 9:06 a.m. Reconvened: 9:10 a.m. c. FY 16 TDC Cat:g ry Il and C-2 Grant Applications Mr. Wert presented the Executive Summary "Review Tourist Development Council Grant Applications jar Category B and C-2 and Sports Event Assistance for FY 15 (October 1, 2015 - September 30, 2016), recommend changes in guidelines and requirements and makes a finding that this item promotes tourism" dated February 23, 2015 for consideration. He noted: • The application guidelines and requirements have been updated since the Agenda was posted. • The updates were based on feedback from the Clerk of Courts Finance Office. • Given the decline in applications over the past years, the concept is to streamline the application and hinds distribution process to entice more entities to utilize the funds. • Ile provided an overview and rationale for said changes. Mr. Hendel moved to recommend the Board of County Commissioners approve Tourist Development Council Grant Applications for Category B and C-2 and Sports Event Assistance for FY15 (October 1, 2015-September 30, 2016), recommend changes in guidelines and requirements and hereby finds the expenditures promote tourism. Second by Ms. Becker. Carried unanimously 6— 0. f'. Apprc,va{ 2015 beach/Inlet Monitoring—ltnmiston & Moore Mr. McAlpin presented the Executive Summary 'Recommendation to approve a proposal from Humiston & Moore Engineers for Collier County Beaches and Inlets Annual Monitoring for 2015 under Contract No. 13-6164-CZ, authorize the County Manager or his designee to execute the work order for a not to exceed amount of S163,795.00 and makes a finding that this expenditure promotes tourism" dated February 23, 2015 for consideration. He noted: • The work is a requirement of the beach renourishment permit issued to the County by the Florida Department of Environmental Protection. • The results of the monitoring will be utilized by Staff and consultants to plan the FY15 County beach renourishment projects. • The work includes monitoring of the conditions of Wiggins and Doctors Pass. • The Coastal Advisory Committee is scheduled to review the item this afternoon, and if they do not recommend approval of the proposal it will be recycled to the TDC for any considerations necessary. 4 February 23, 2015 • The Pelican Bay and Clam Bay Beaches are included in the scope of work. Mr. Olesky moved to recommend the Board of County Commissioners approve a proposal from Humiston & Moore Engineers for Collier County Beaches and Inlets Annual Monitoring for 2015 under Contract No. 13-6164-CZ, authorize the County Manager or his designee to execute the work order for a not to exceed amount of$163,795.00 and hereby finds the expenditures promote tourism. Second by Ms. Becker. Carried unanimously 6— 0. g. Collier Creek Draft Study — Update 1. Appendices to Feasibility Report Mr. McAlpin presented the Draft Report "Feasibility Study Collier Creek Collier County, FL " prepared by CB&I Coastal Planning & Engineering, Inc. dated February 2015 for information purposes. He provided an update on the item highlighting: • The Creek has been compromised by sand accreting from the Hideaway Beach area into the mouth of the Creek. • The County authorized a feasibility study to determine any long term solutions which may be developed to address the problem. • The study has identified a series of options including: 1. Enlarging the Entrance Channel to Equilibrium Cross Section. 2. Move Terminal Jetty to the West. 3. Remove Terminal Jetty. 4. Adjust Terminal Jetty 5. Modify Dredging Practices 6. Coastal Structures to Realign and Streamline the Creek further to the West. 7. Constrain tic Flow in Collier Creek. • The ultimate solution may be combination of the options identified. • The cost for the solution is estimated at $1M - $2M and has not been accounted for in the Department's budget. • Any sand removed from the area will be placed on the area beaches if it won't negatively impact the navigation function of the Creek. h. LGFR Update and FDEP Project Ranking Mr. McAlpin presented the Executive Summary "FY-2015/16 LGFR Update and FDEP Project Ranking" dated February 23, 2015 for information purposes. He noted the County is seeking approximately $1.5M for reimbursement from the State's of Florida Beach Management Funding Assistance Program however indications are, given the amount of appropriations to be approved for the Program, the County may not receive any funds. i. FY 15 CAC Grant Application Mr. McAlpin reported the Coastal Advisory Committee is Accepting Category "A" Grant Applications with said notification for the Grants being disseminated to the public. Break: 9:55 a.m. Reconvened: 10:01 a.m. Mr. Hendel did not return 5 February 23, 2015 8. Old Business a. TDC Agenda Cost Analysis Mr. Wert presented the documents "Estimated Costs &Staff Time to Print Monthly TDC Agendas" and a Memo from Colleen Greene, Assistant County Attorney— "Subject: iPads for TDC Members" for information purposes. He noted the item is in response to the TDC's request for Staff to determine any costs that may be saved from eliminating the requirement of a hard copy of the meeting packets be�ag made available at the meeting. During discussions it was noted options to reduce costs may include: 1. Those Members who wish to utilize an iPad, and/or do not require a hard copy of the meeting packet to notify Staff of the decision. 2. Cease printing of the Marketing Reports section of the meeting packet which is available for view via a Power Point presentation during the meeting. Commissioner Taylor noted not all members of the TDC are present and the item should be tabled to a frture i; ee!ing. Mr. Sorey joined the meeting at 10:12 a.m. 9. Marketing Partner Reports Mr. Wert presented the Slideshow"Marketing Partner Reports February 23, 2015" including the following reports presented by Staff and Consultants: a. Research Data Services — Dr. Walter Klages "('oilier Omni): l oririsia Research, January 2015--Research Data Services, Inc. " Commissioner Taylor left the meeting at 10:18 a.m. Mr. Hill assumed the Chair b. Paradise Advertising— Cedar Ilames/Nicole Delaney "Advertising Report Paradise Advertising and Marketing Inc Tourist Development Council" c. Lou Ilammond Asrcciatcs — PR Services —Jonell Modys "Gorr llannno r1cl a:rd/1v.sociales &- Cl/13 PR Team Public Relations Report" d. Tax Collections —Jack Wert "Collier County Tax Collector Tourist Tax Collections" e. Paradise Advertising & Marketing, Inc. - Jack Wert "Digital/Social Media Marketing" f. Sales & Marketing Technologies, Inc. - Search Engine Optimization —Jack Wert „Search Engine Services" g. Phase V - Fulfillment Services —Jack Wert "Phase V Fulfillment Services" 6 February 23, 2015 10. Tourism Staff Reports The following reports were provided by Staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communications —Jonell Modys She reported a new book is available titled "A Mostly Kids Guide to Naples and Marco Island" authored by Karen T. Bartlett. It is for sale on-line and at book stores and noted it may be beneficial for area tourist related establishments (Visitor Centers, hotels, restaurant gift shops, etc.) to offer the book for sale as well. Karen T. Bartlett was present and provided a brief overview of the book. d. Film Office—Buzzy Ford e. Sports Council—Rob Wells f. International Representatives —Buzzy Ford g. Visitor Centers — Lori Lou Waddell 11. Detailed Staff Reports Submitted 12. Council Member Discussion None 13. Next Scheduled Meeting late/Location — March 23, 2015—8:30 a.m. Collier Count) Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 10:57 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman These minutes approved by the Board/Committee on as presented or as amended 7 March 23, 2015 New Business 7-a EXECUTIVE SUMMARY 1 of 12 Recommend approval of Tourist Tax Category "B" funding to support two upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. OBJECTIVE: Review and recommend funding to support expenses for events that will bring visitors and media coverage to Collier County. CONSIDERATIONS: The promoters of the following events have submitted applications for funding assistance through the BCC approved Collier County Tourism Sports Event Assistance Program. The applications were reviewed by the sports marketing division and the recommendations below are supported by the projected number of hotel room nights generated for each event and projected future growth of each event. Event Host Dates Proj. # Room Grant Request Organization Visitor Nights Gus Macker 3 Rotary Club of 6/19-21, 2015 530 310 $5,000.00 on 3 Basketball Immokalee& Tournament Naples YMCA FYSA State Florida Fire 5/2-3, 2015 400 575 $4,200.00 Cup Juniors Soccer Club Staff Recommended Grants Awards: Event Host Organization Grant Recommend Request Grant Gus Macker 3 on 3 Basketball Rotary Club of Naples& $5,000.00 $5,000.00 Tournament Naples YMCA FYSA State Cup Florida Fire Juniors Soccer $4,200.00 $2,600.00 Club TOTAL $7,600.-- Groups that are approved for funding from the Sports Event Assistance Program are required to comply with the Program Guidelines as approved by the BCC. The Tourism Department Sports Marketing team will advise each group of the approved grant amount award with a letter outlining the authorized use of the funds for event marketing expenses and site and event operating costs. FISCAL IMPACT: Funding in the amount of$7,600.00 for support of these events and this program is included in the FY 15 BCC approved Tourism Department budget and marketing plan using Fund 184. All expense reimbursements will be determined after the event promoters supply the Post Event Report with the required proof of those expenditures. March 23, 2015 New Business 7-a GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item will be reviewed for legal sufficiency prior to the 3-23-15 TDC meeting. RECOMMENDATION: Recommend approval of Category "B" Tourist Tax funding in the amount of$7,600.00 to support three upcoming 2015 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. PREPARED BY: Rob Wells, Sr. Sports Marketing Manager March 23, 2015 New Business 7-a 3 of 12 Estimated Room Nights Funding Range 500 and over $4,50046,500 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request_flra3�k' /On�,f .5 �;al /q 2. Non-Profit Tax ID No. 3 6 (;(ii C�/ or Federal Tax ID No. 3. Contact Person/Responsible Party Rom U`- Roy %2o_y 1(2/v16,4 PAoi-7 f //i/ 4. Address J C/,)./ PAP fli. 5. City: / _PI- State a Zip 3'/4v2 0 6. Cell #: // •(/ rf,sO/ Alternate phone# ,23e7 >O�/�3 /6, 7. Email: i1 �2Y3 Roc./ AO Apt 00/11 8. Name of Event: 9c C/'/ 2 3 0 A L3 1 J LI- 9. Website: (4AI/it /7 I(Lr�� CD�� 0.Venue: /t/Z) I_Li7 5 F c7i .l1)4 11.Sanctioning Organization: 12.Event Date(s) JUNG l I._ / a 0/ 13.Description of Event (Format, participants, sanctioning body, etc) 1 :z L%iii i R A L U -1;2 L?Q A)l+ e,U f Y7 ay 7 ,7L 0/1.,U3 IV.3 ')F}i i>/ZpF+`Y 1INl7 50,vfJf -' 603 /4,i L 14 I2 ✓1.`J, 5,)LG-, go,/. 4- 6-1 /1-L3 l J L" -)G!v 11) v -1-6 / , / D/Y t s,,/ O,) 13 4 March 23, 2015 New Business 7-a 4 of 12 14.History of Event (Past cities event has been held in, past participants, past number of participants and visitors, etc) 15. Proposed Use of Funds (Please support request with attached budget page) Eligible expense(s) to be considered for funding (see page 2) Expense Description $ Amount Eligible Category 2 ? v „ .� �r°�,470 �fliZcr� 7 1 ADD 1i s�is��._F1eLa --- Total $ How will this funding increase number of visitors and impact the success of your event? ,Y1 Ov, 0 l0 (9,0 `r (OM2) ! 0'1 f)1.1 YJN `/-) alL11Nn i What is your plan to track the impact of this funding? Summarize your marketing plan for the event including all media. LOA ""T --7 o ;114- >e i MI Economic Impact/ participant projections 1. Total expected Participants (competitors, coaches, trainers, officials, etc.) ADULT Out-of-State: In-State: /40 -'-- 3 u YOUTH Out-of-State: In-State: 13) 2. Total expected Spectators (fans, family, friends, etc.) ADULT Out-of-State: In-State: /G YOUTH Out-of-State: In-State: 3. Total expected Media Out-of-State: In-State: Total Participants/Spectators = OO Total overnight visitors= - ;G' 5 March 23, 2015 New Business 7-a 5 of 12 Expected Hotel Rooms Date Room Date Room Date Room Nights Nights Nights (//(///,)- /3:3 (/;z0,5" /_.�3 /,z/25-- L/17/ Additional information to support visitor and participant projections (Number of teams, competitors, players / spectator per team, etc) /.?D,n 6U_`i f- 6 March 23, 2015 New Business 7-a 6 of 12 EVENT BUDGET INCOME SOURCES: TOURIST TAX FUNDING REQUEST $ 0C2(2, ADDITIONAL FUNDING SOURCES / .8(?/ L w. A C?6 /-t f F' f z,L ,} `l , OAJ $ /J ‘54V2) $ $ TOTAL ADDITIONAL FUNDING SOURCES $ fd-%.5 1 /24 TOTAL INCOME- ALL SOURCES $ t_/ Ur 00l EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Tax (TIT) funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed. Indic:,tc the total ,nnou:it you plan to spend for each category or promotion. Use additional sheets if necessary. tica i iS /?1e'A)i, haorc 4 t/, $ $ Total Tourist Tax Funds Utilized: $ Other Project Expenses not using Tourist tax grant funds: /t//}t,N r_�/2. $ (224 6-7 p6-9• $ Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) S 7 March 23, 2015 New Business 7-a 7 of 12 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original in blue ink. Please attach written authorization from organizing entity showing authority to apply for. Name: _ ,, Please Print or Type Organization: ' ,7 7/1.41:4 1 r}; `, r t: Please Print or Type 1 (Signat"ure) (Date) Please return the original plus four (3) copies of the Application and the Certification & Compliance Page to: Chris O'Brien 2800 Horseshoe Drive Naples, FL 34104 239-252-4267 chrisobrien(a colliergov.net s March 23, 2015 New Business 7-a 11 8idf'12 i - ( /. Estimated Room Ni l'ulp. Funding Range 500 and over $4,500-$6,500 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collir e Count Tourism amrts Event Assistanci (-, 1. Organization Making Request t-1.0RoN .P,RE OuNiiai -`- ‘2,(1761r- (.-L°6 2. Non-Profit Tax ID No. K S — or Fccleral Thx ID No. 3. Contact Person/Rosponsiblo Party o'll.) Aqc6scn cos \A \I su-c4 4. Address 5. City: N1p State f:Aq Zip 3Lti CR 6. Cc!! ?; : -73;:j -')-(-.-7ys) -- (..4(-..,( Alternate phone# -------- 7. Email: . (dC)(11c41; ,S6c-..C(.:-.rg)-1(1,1Aec . Cc i-1 8. Name of Event: (2-1 S S-k-qA(1.--_ Cup 9. Websito: F1SA ;„,_, f--"LORA,0!) r(R,f_ untof. -.co,-, . 10.Venue: ()ark _ ( \, 7 s - .H.sanctionil;rj Organization: ,-----ni_SA "--- \(Y--,( o, 0,3 ,_ _co.,,,( 4 S.-,Cs-,-" •-'''. 12.Event Date(s) (qCkl:j.A A / 13.Description of Event (Format, participants, sanctioning body, etc) .r t ,,y, .r,r<': T r S c:t,—C leloS(tr,; A-z r-t -i\ Sic,A-e CO ec.As 0,P (1,. -as 110, "-C-)tA (2-■ (:) )°--1 covu;, . --ko ..KJcip(-,--s .A,c) ccsk-(Pc- 4 March 23, 2015 New Business 7-a 9 of 12 14.History of Event (Past cities event has been held in, past participants, past number of participants and visitors, etc) r (-)r - `(_A-,1 , s tS -UR-U furs fi/A Q w� rkc■ hQA iccAd ()42 1O r- y jNIc.P 15. Proposed Use of Funds (Please support request with attached budget page) Eli•ible ex ense(s) to be considered for funding (see page 2) Ex•ense Description $ Amount Eligible Category _ .312O . r Total $ ,).-2_00 - How will this funding increase number of visitors and impact the success of your event? 41., �'�.,.� ;�� v.Je �;� �'{`s �,,Ai ckl AQ, cv4 hc,S+ -ltvi •A-)°r\ ,� � �� WA CA e -1(t A� ; CcAtc c �,, 110- -t c7R nvt$ lc-Li- What is your plan to track the impact of this funding? W it� kr�%K �� tC\mil Yttit-kS il( S- C �F\MC-`�-rvo)ek y:J< v4 et brae- ��rr�'1 ��^Ct t� �� r� }Suns .c :te 4: Qe_ t C c(n 4 C,lt (x_A UN ar -lk.a -t/2N,rna,,,i Summarize your marketing plan for the event including all media. P-tSA 1S FicrN;,\s aM.,S euc (('c F-{sib vnr1 te,?1 Economic Impact/pt rticiparst projections 1. Total expected Participants (competitors, coaches. trainers, officials, etc.) ADULT Out-of-State: --� In-State: F� r;. -" 0 YOUTH Out-of-State: In-State: LOO -tu tt.5© 2. Total expected Spectators (fans, family, friend, etc.) ADULT Out-of-State: ' In-State: plc; YOUTH Out-of-State: ✓ In-State; 1.00 pt`s 3. Total expected Media Out-of-State: -- In-State: 'Lir 2 Total Participants/Spectators =1 Q5C Total overnight visitors= March 23, 2015 New Business 7-a 10 of 12 Expected Hotel Rooms Date Room Date Room Date Room Nights Nights Nights - i_ Z1, {, cO -Z- i 3oo Additional information to support visitor and participant projections (Number of teams, competitors, players/spectator per team, etc)n �Q�'i' V lUc.. 1�l� f,■lij ' C:�l�S ((<3-1(ttef) -� (c,--.�-tt� 6+ Ce: ti\E'/` <<� �J%� (�'S v��+� for W'?16 tt. LW, ScA-nn i r 43 0 cuo • 6 March 23, 2015 New Business 7-a 11 of 12 EVENT BUDGET INCOME SOURCES: TOURIST TAX FUNDING REQUEST $ 412-00 ADDITIONAL FUNDING SOURCES $ r! $ TOTAL ADDITIONAL FUNDING SOURCES S TOTAL INCOM G--A Li,SOURCES 1-20-�> EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3, Provide an itemized summary indicating the intended use of Tourist Tax(TDT) funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary, T $ Total Tourist Tax Funds Utilized: $ Other Project Expenses not using Tourist tax grant funds: NCKP f-60 ac,is $ 3;2c)0 f),?twty-4 (r-pr >C3 $ 2.,.t730 L1kc( AA )r• W@cv.e.4 $ Soo Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ I�C�C> Profit(Loss) $ LoS 500 LQ_SS 7 March 23, 2015 New Business 7-a 12 of 12 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Speci�il Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original in blue ink, Please attach written authorization from organizing entity showing authority to apply for. Name; — �} RCA) . A I�Or��rJ Please Print or Type Organization: ct___t)2i1X) Jc)rJc)nZ.S Please Print or Type _w _ _ _, t5 (Signature) (Date) Please return the original plus four(3) copies of the Application and the Certification & Compliance Page to: Chris O'Brien 2800 Horseshoe Drive Naples, FL 34104 239-252-4267 chrisohrien r. collierc ov.net 8 March 23, 2015 New Business 7-b 1 of 1 EXECUTIVE SUMMARY Recommend approval of Tourist Development Tax Category "B" funding to support the US OPEN Pickleball Championships up to $10,000 and make a finding that this expenditure promotes tourism. OBJECTIVE: Approve funding for managing and promoting the US OPEN Pickleball Championships in Collier County. CONSIDERATIONS: Collier County was recently awarded a three year commitment to hold the 2016-18 US OPEN Pickleball Championships in our community. The 2016 event will take place at East Naples Community Park during April and /May. This is a week-long event that is projected to attract 1,000 participants and 10,000 spectators. The Tourism Department Sports Marketing team has attracted this prestigious event to our community, and our obligation is to fund the following costs to support and promote the US OPEN Pickleball Championships in 2016. Expenses to be paid by Collier County Projected Cost Park Facility Rentals $2,500.00 Trainer and EMT Support $5,000.00 Team Promotional Items $2,500.00 Collier County Total Event Support Expenses $10,000.00 The estimated economic impact from this event is $500,000 in direct participant and visitor spending in our community, and 500 projected hotel room nights. The event will be nationally televised on the Tennis Channel. We will receive one 30 second TV spot during each broadcast during the week of the tournament, plus additional promotional mentions prior to and during the entire week-long event. FISCAL IMPACT: Funding for this event will be included in the requested FY 16 tourism department budget in Fund 184 for sports marketing event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item will be reviewed for legal sufficiency prior to the March 23, 2015 TDC meeting. RECOMMENDATION: Recommend approval of Tourist Development Tax Category "B" funding to support the LIS OPEN Pickleball Championships up to $10,000.00 and make a finding that this expenditure promotes tourism. PREPARED BY: Rob Wells, Sr. Sports Marketing Manager March 23, 2015 New Business 7-c 1 of 16 TDC EXECUTIVE SUMMARY Approval of Contract Amendment # 1 for Research Data Services, Inc. to add additional focus groups and make a finding that this item promotes tourism. OBJECTIVE: Additional research focus groups are needed to document travel habits of domestic and international travelers. CONSIDERATIONS: Research Data Services, Inc. performs research for our destination in the form of local data on occupancy and rates, visitor profile studies including face to face interviews, focus group research for creative and brand awareness testing and spending and economic impact studies to document the impact of tourism to our community. Research Data currently conducts three annual domestic focus groups on our behalf. Due to expanding feeder markets in both the U.S. and internationally, we need to collect additional travel research data on our current and potential visitors. Amendment It 1 is in compliance with Contract # 11-5766 using the Special Projects provision. This action will add one additional domestic and one international focus group and related travel expenses to their scope of work at an additional cost of $11,100. These focus groups will follow the same guidelines as the current focus group research which is Task # 5 of the current agreement with Research Data Services, Inc. The travel expenses will be reimbursed in compliance with FS 125.0104 and County Resolution 2006-40. FISCAL IMPACT: The additional cost for the added focus groups and related travel expenses of 511,100 is available in the FY 15 BCC approved budget for the Tourism Department and will be budgeted in subsequent Fiscal Year budget planning. LEGAL CONSIDERATIONS: This item will be reviewed for legal sufficiency prior to the 3/23/15 TDC meeting. RECOMMENDATION: Approval of Amendment# 1 for Research Data Services, Inc. to add additional focus groups and make a finding this item promotes tourism. SUBMITTED BY: Jack Wert, Tourism Director March 23, 2015 New Business 7-c 13.N.1-1n,JaT a a Ct:„traet Ar end rent i to Contract# 11-5766 2 of 16 "Tourism Devdeopment Connell(TUC) Research Services" This amendment, dated , 2015 to the referenced Agreement shall be by and between the parties to the original Agreement, Research Data Services, Inc. (to be referred to as "Contractor") and Collier County, Florida,(to be referred to as"County"). Statement of Understanding RE: Contract# 11-5766-"Tourism Develeopment Council (TDC)Research Services" In order to continue the services provided for in the original Contract document referenced above, the Contractor agrees to amend the Contract incorporated herein by the modified language below. Change One: Section 3 -Compensation: [***I 3.3 Travel and Reimbursable Expenses shall he approved in advance in writing by the County for Special Projects only. Payment for Special Projects shall be in accordance with the hourly rate identified in Exhibit "8" Tavel expenses shall be reimbursed as per Chapter 125.0104 Fla. Stats., related to County Tourism Promotion Agencies and County Resolution 2006-40 related to Tourism Travel Expenses.Flatats l-ated-t-e-Geunty-Te- -0i . Change Two: Exhibit B - Fee Schedule: Task 5: Focus Group Reearcii (12i ee—D6 rye.-Fee--G -zip., •- ) (Up to four Domestic and one International Research Focus Group projects per Fiscal Year. [***1 Total Core Research Program Tasks 1 through 5 Estimated Annual Fee $114,900.00 $120,000 to be paid in equal monthly amounts of 59-575.00$10,000, plus annual expenses not to exceed $6,000.00. Note: Language deleted has been str-nek-thee . New language has been underlined. All other terns and conditions of the actrecment shall remain in force. (Signature page to follow) March 23, 2015 New Business 7-c 3 of 16 iZ 'V fl i ESS WH ;tx (i,tha parties have each,respectively, by an authorized person or agent, have executed this Amendment on the date(s) indicated below. Accepted , 2015 COUNTY: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA Contractor's First Witness: By: By: Signature Tim Nance, Chairman Print Name CONTRACTOR: Research Data Services,Inc. Contractor's Second Witness: By: By: Signature Signature Print Name and Title Print Name Approved as to Form and Legality: ' :-Assistant County Attorney 2 March 23, 2015 New Business 7-c 4 of 16 AGREEMENTI1-5766 for Tourism Development Council (TDC) Research Services THIS AGREEMENT, made and entered into on this 27th day of March 2012, by and between Research Data Services, Inc., authorized to do business in the State of Florida, whose business address is 777 South Harbour Island Blvd, Suite 260; Tampa, FL 33602, hereinafter called the "Contractor" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County": WITNESSETH: 1. COMMENCEMENT. The contract shall be for a two (2) year period, commencing on March 27, 2012, and terminating on March 26, 2014. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2) additional one (1) year periods. The County shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Contractor shall provide Research Services in accordance with Exhibit "A", Scope of Services, attached herein and incorporated by reference, the terms and conditions of RFP #11-5766 and the Contractor's proposal referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Contractor and the County Project or Contract Manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. COMPENSATION: The County shall pay the Contractor for the performance of this Agreement an estimated annual amount of one hundred fourteen thousand nine he mired dollars (5114,900.00), based on the prices set forth in the Contractor's proposal, subject to Change Orders as approved in advance by the County. Payments shall be made to the Contractor on a monthly basis in the amount of nine thousand five hundred seventy five dollars ($9575.00.) Payment will be made upon receipt of a proper invoice and in compliance with Chapter 218 Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 3.1 The County reserves the right to deduct portions of the (monthly) invoiced (task) amount for the following: Tasks not completed within the expressed time frame, Page 1 of 11 March 23, 2015 New Business 7-c 5 of 16 including required deliverables, incomplete and/or deficient documents, failure to comply with local, state and/or federal requirements and/or codes and ordinances applicable to Contractor's performance of the work as related to the project. This list is not deemed to be all-inclusive, and the County reserves the right to make sole determination regarding deductions. After notification of deficiency, if the Contractor fails to correct the deficiency within the specified timeframe, these funds would be forfeited by the Contractor. The County may also deduct or charge the Contractor for services and/or items necessary to correct the deficiencies directly related to the Contractor's non-performance whether or not the County obtained substitute performance. 3.2 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 3.3 Travel and Reimbursable Expenses shall be approved in advance in writing by the County for Special Projects only. Payment for Special Projects shall be in accordance with the hourly rate identified in Exhibit"B" Travel expenses shall be reimbursed as per Chapter 125.0104 Fla. Stats. related to County Tourism Promotion Agencies. 3.4 Reimbursable items other than travel expenses shall be limited to the following: telephone long-distance charges, fax charges, photocopying charges and postage. Reimbursable items will be paid only after Contractor has provided all receipts. Contractor shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 4. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 5. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: Research Data Services, Inc. Attn: Walter J. Klages,Ph.D., President 777 South Harbour Blvd. Suite 260 Tampa, FL 33602 Telephone: 813/254-2975 Facsimile: 813/223-2986 Email: WJKlages©KlagesGroup.com Page 2 of 1 1 March 23, 2015 New Business 7-c 6 of 16 All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Purchasing/GS Director Telephone: 239-252-8407 Facsimile: 239-252-6584 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. Page 3 of 11 March 23, 2015 New Business 7-c 7 of 16 9. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement for cause; further the County may terminate this Agreement for convenience with a sixty (60) day written notice. The County shall be sole judge of non-performance. 10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INSURANCE. The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 13. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Contractor shall insure that all subContractors comply with the same insurance requirements that he is required to meet. The same Contractor shall provide County with certificates of insurance meeting the required insurance provisions. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. Page 4 of 11 March 23, 2015 New Business 7-c 8 of 16 This section does not pertain to any incident arising from the sole negligence of Collier County. 13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Department. 14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: Contractor's Proposal, Insurance Certificate, RFP #11-5766 Specifications/Scope of Services and Addenda, Exhibit A, Scope of Services and Exhibit B Fee Schedule. 16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 18. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement, the Contractor is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. Page 5 of 11 March 23, 2015 New Business 7-c 9 of 16 20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 21. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Policy. 22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44..102, Ha. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 23. KEY PERSONNEL/PROJECT STAFFING: The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. The Contractor shall assign as many people as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. The Contractor shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Contractor shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. PaEe6of11 March 23, 2015 New Business 7-c 10 of 16 24. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal and/or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the RFP and the Contractor's Proposal, the language in the RFP would take precedence. 25. ASSIGNMENT: Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. The space remaining on this page is intentionally left blank. Page 7 of 11 March 23, 2015 New Business 7-c 11 of 16 IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS A'I°l SST ;�• C-:`'nn COLLIER COUNTY, FLORIDA t)wi hht ' Brock, Clerk of Courts : I, - _ Cpia,kt. By:` 416, By Dated`- Fred W,Coyle,Chairman • ( .L ' < Attest N 1111PstAlre MO- Research Data Services,Inc Con.actor A . 1 4 $ • I. By: ter►. First Witness G' Signature 1\11ct)te A-ricie)(A►;� T'Type/print witness namet Second Witness Typed signature and title i•-)nn- W. TType/print witness name's Approved as to form and legal sufficiency: kJ/7:- Deputy County Attorney Print Name Page 8 of 1 1 March 23, 2015 New Business 7-c 12 of 16 Exhibit "A" Scope of Services 11-5766 Tourism Development Council (TDC) Research Services The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is a part of Collier County Government and serves as the marketing arm of the Collier County Tourist Development Council (TDC). The Collier County Tourism Department administers the work of both the TDC and the CVB. The Tourism Department wishes to engage a research firm that can perform primary and secondary research to determine various aspects of the tourism efforts in the County. Collier County reserves the right to task the Contractor to perform services that are deemed necessary to be performed as "Special Projects", which are related to the services outlined herein, but which are not specifically set out in this Agreement. All Special Projects must be approved in advance in writing by the County. Payment for Special Projects shall be in accordance with the hourly rate identified in Exhibit "B", together with any properly pre- approved Travel and Reimbursable Expenses as defined in this Agreement. The County reserves the right to order such services from the Contractor as may be required during the contract period, but does not guarantee any minimum or maximum services to be ordered during the contract period specified. Task assignments shall be at the sole discretion of the County as directed by the Tourism Director. The Contractor, at a minimum, must achieve the requirements of the Scope of Services stated herein. VISITOR PROFILE STUDY Task # 1 • Monthly face to face interviews in hotels and attractions • Interviews at Southwest Florida International Airport (RSW) when possible • Interviews at sports and special events as assigned by Project Manager • Monthly interviews conducted on-line with past visitors or inquirers • Monthly reports to CVB office profiling: o Visitor demographics o Economic, psvchographic and budgetary factors o Separate breakouts for business, meeting and leisure travelers o Separate detailed origin and demographic reports on international and domestic visitors o Tourism Industry employment statistics within Collier County o Seasonal reports for high, low and shoulder seasons o Monthly third-party reports for economic trends, competitive destination information and group meeting impact o Sampling of visitor comments from face to face and on-line interviews Page 9 of 11 March 23, 2015 New Business 7-c 13 of 16 HOTEL OCCUPANCY & AVERAGE DAILY RATE STUDY Task # 2 • Monthly survey of hotels to determine Occupancy, ADR, Rev Par, Room Demand, Number of Visitors, Visitor Spending, Visitor Economic Impact, Hotel Room Nights. • Monthly report to County on results with comparisons to previous period • Annual report with comparisons to previous year • Seasonal reports for High, low and shoulder times of year IMPACT OF TOURISM STUDY-Task # 3 Annual Report on economic impact of tourism on Collier County to include: • Measurement of sales, gas and tourist development tax revenue and impact • Tax savings to Collier County residents resulting from visitor spending • Employment impact of tourism (i.e. jobs supported,jobs created,wages earned) • Impact on schools, revenue generated to them • Visitor spending at hotels, restaurants, shopping, attractions, gasoline • Return on Investment of advertising dollars to visitor spending INQUIRY CONVERSION STUDY-Task#4 • Annual report of random sampling of inquiries for information from toll free Number and web site, and direct inquiries to ads. • Percent of conversions with comparisons to other similar sized destinations • Return on investment for various publications and broadcast used in marketing the destination. • Economic impact from those respondents who came to the destination as a result of our marketing efforts FOCUS GROUP RESEARCH-Task # 5 Qualitative research on an as needed basis to measure or test the following: These sessions should be placed in feeder markets: • Testing of Advertising concepts • Testing of brand positioning and perceptions • Testing of consumer preferences, activities and perception of Collier County • Testing of preferences with meeting planners • Testing of website effectiveness, ease and methods of use. • Executive summary and detailed tabulation of the results of each study Page 10 of 11 March 23, 2015 New Business 7-c 14 of 16 Exhibit "B" Fee Schedule 11-5766 Tourism Development Council (TDC) Research Services Task la:Visitor Profile Study: Commercial Lodging (H/M/C/C) Task 1b: Visitor Impact Study: In-Home (V F/R) Task 1b: Visitor Impact Study: Regional (Day-Tripper) Task 2: Hotel Occupancy and Average Daily Rate Study Task 3: Impact of Tourism Study Task 4: Inquiry Conversion Study Task 5: locus Group Research (Three Domestic Groups Per Year) Total Core Research Program Tasks 1 through 5 Estimated Annual Fee $114,900.00 to be paid in equal monthly amounts of$9575.00. Hourly billing rate for Special Projects $135.00 per hour Page 1 l of 11 March 23, 2015 New Business 7-c CERTIFICATE OF LIABILITY INSURANCE 15 ObA1KtMMIDD YYYY) ;tcURD 04/02/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURADCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED;.subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT STEVE POOLE NAME; CARLOCK&ASSOCIATES INSURANCE NC PHONE 239 549-0221 F." 239)549-6098 _(AIC_Nn,Fxtl: — LAID.Nol:• P 0 Box 100788 ( !. E-MAIL stove carlockinsurance.com E-MAIL L_ @ PRODUCER $372 ,CUSTOMERIDS' _. ._..._ _.. , Cape Coral, FL 33910-0788 INSURER(S)AFFORDING COVERAGE NAIL# INSURED. INSURERA: AUTO OWNERS INSURANCE GROUP RESEARCH DATA SERVICES INC INSURER B UNITED STATES LIABILITY INSURANCE CO 777 SOUTH HARBOUR ISLAND BOULEVARD INSURER C; { SUITE#260 INSURER D_ —__—_. TAMPA, FL 33602-5725 INSURER E: __-- -- — it INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED.NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L ER t GENERAL LIABILITY TY TYPE INSR,WVD POLICY NUMBER •IMMIDDIYYYYI MTD POLICY EXP I--- --- --- - -------IADDLSUBR' POLICY EFF r TYPE OF INSURANCE I (MM!DDlYYYY)! LIMITS I EACH OCCURRENCE I$1,000,000 __, X 20727462 02/01/12 102/10/13, I DAMAGE TO RENTED $300,000 A X 0%1MFRC'AL GENERAL LIAR LI TY eR SEs(Eas 4y[eCGO CLAIMS-MADE I X_OCCUR ail MED EXP(Any one personl $10,000 PERSONAL Si ADV INJURY $1,000,000 ,GENERAL AGGREGATE $2,000,000 I GENE AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $2,000,000 PRO- I—1 '$ X 1 POLICY I I IFC.T I LOC • AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT i$ (Ea accident) ANY AUTO BODILY INJURY Per person) I$ ALL OWNED AUTOS BODILY INJURY(Per accident)!$ ' SCHEDULED AUTOS I PROPERTY DAMAGE $ (Per accident) HIRED AUTOS —.- INONOJlNEDAUTOS --' III i$ UMBRELLA LIAU I OCCUR EACH OCCURRENCE _._ $____ EXCESS LIAB , IAB CLAIMS-MADE -AGGREGATE $ .. DEDUCTIBLE I$ —"-- — RETENTION $ ! $ WORKERS COMPENSATION X WC STATU- OTH-I AND EMPLOYERS'LIABILITY nRY I IR TS FR._ A •ANY PROPRIETOR/PARTNERIEXECUTIV 1 20042343 08/23111 '08/23/12 EL.EACH ACCIDENT $100,000 OFFICER/MEMBER EXCLUDED? E 1,DISEASE-EA EMPLOYEE'$100,000 YI (Mandatory in NH) `-- NIA If yes,describe under DESCRIPTION OF OPERATIONS below. E L.DISEASE-POLICY LIMIT I$500,000 I B ; PROFESSIONAL LIABILITY ',SP1014062D 10/11/11 10/11/12 I AGG: $2,000,000 EO: $1,000,000 I DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (Attach ACORD 101,Additional Remarks Schedule,It more space is required) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ARE LISTED AS ADDITIONAL INSURED IN RESPECT TO THE GENERAL LIABILITY COVERAGE.CONTRACT NUMBER IS#11-5766"TOURISM DEVELOPMENT COUNCIL(TDC)RESEARCH SERVICES" ATTN:SCOTT JOHNSON CERTIFICATE HOLDER CANCELLATION COLLIER COUNTY BOARD OF COUNTY COMMISSION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 3327 TAMIAMI TRAIL E ACCORDANCE WITH THE POLICY PROVISIONS. NAPLES, FL 34112-4901 UTOR1zED REsEy flVE H I // Phone: (239)252-8375 µ~N� I I Fax: (23D)252-8446 - ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The-ACORD name and logo are registered marks of ACORD March 23, 2015 i"1 A o® CERTIFICATE OF LIABILITY INSURANCE N 16 w f ui 1 s eseEY'-C �n1/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is:.n ADDITIONAL INSURED, the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT LYNNE LOVINGER LYNNE LOVINGER PHONE 813258.8909 FAX X No): 813.849.6151 LOVINGER INSURANCE INC EMAIL LYNNE @LOVINGERINSURANCE.COM ADDRESS: 4016 HENDERSON BLVD,STE#E INSURER(S)AFFORDING COVERAGE NAIC$ TAMPA, FL 33629 INSURERA: MERCURY INSURANCE COMPANY - INSURED INSURER B: . RESEARCH DATA SERVICES INC INSURER C: 777 S HARBOUR ISLAND BLVD INSURER 0: STE$/200 INSURER E: _ TAMPA FL 33602 INSURER r: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOL SUBR i POLICY EFF POLICY EXP LIMBS LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDD/YYYY) IMMND/YYYYI GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE i5RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ CLAIMS-MADE OCCUR MED EXP(Any one person) $ PERSONAL 8 ADV INJURY $ J GENERAL AGGREGATE $ GEN'L AGGREGATE.LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ IPOLICY i P�{-a7 1 I LOC AUTOMOBILE LIABILITY (Ea aBINEDI)INGLE LIMIT $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ - A ALL OWNED X SCHEDULED Y N FLC 7019631 1 07/30/2011 07/30/2012 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ X HIRED AUTOS X AUTOS (Per accident) 1 $ UMBRELLA LIAR _ OCCUR EACH OCCURRENCE $ _ EXCESS LIAB CLAIMS-MADE - AGGREGATE $ DED RETENTION$ $ f-'-i I - WC STATU- AND IOIIY LIMLT,51._I OTH- EMPL COMPENSATION -_EI - IND EMPLOYERS'LIABILITY Y 1 N ANY PROPRIETOR/PAIdINER/EXECUTIVE I E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? 1 N 1 A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ _ If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more apace Is required) CERTIFICATE HOLDER IS ADDITIONAL INSURED WITH REGARD TO PROJECT#11-5766 "TOURISM DEVELOPMENT COUNCIL(TDC)RESEARCH SERVICES" 2010 LEXUS GS 350 JTHUE11<S1A00500F0 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE Collier County Board of County Commissioners THE EXPIRATION •DATE THEREOF, NOTICE WILL BE DELIVERED IN PURCHASING DEPT ACCORDANCE WITH THE POLICY PROVISIONS. 3327 TAMIAMI TRAIL EAST / / �: AUTHORIZED REPRESENTAT NAPLES FL 34112-4901 LYNNE LOVINGER Iii I ACORD 25(2010105) ©1988-' ACORD CORPORATIO IIMPir reserved. The ACORD name and logo are registered marks of ACORD March 23, 2015 New Business 7-d 1 of 35 EXECUTIVE SUMMARY Review the proposed Sports Facilities Needs Study RFP and recommend staff to proceed with the RFP process. OBJECTIVE: Review with the TDC the proposed Sports Facilities Assessment RFP and recommend that staff proceed. CONSIDERATIONS: On February 10, 2015 the Board of County Commissioners reviewed the staff progress report on the proposed Southwest Florida Soccer Foundation project. The BCC directed staff to support an RFP for a Sports Facilities Needs Study to determine what sports facilities the County needs and where those facilities would best be located. This study will look at the following items: 1) Identify and document present condition of sports and training facilities and infrastructure. 2) Evaluate a public/private partnership proposal for a soccer complex and stadium facility for amateur and semi professional soccer competition and other field sports. 3) Conduct public meetings, surveys and staff and stakeholder interviews. 4) Provide report of participation and usage rates, comparison to other counties of similar size, national standards, resident needs. 5) Identify opportunities to optimize current space. 6) Review and project demographic trends. 7) Projection of future space/facility needs. 8) Provide analysis of the cost/benefits of providing new facilities. 9) Recommend best direction to optimize and package our current and/or proposed facilities. 10)Prioritize future facility development and provide cost estimates (construction and operation). 11)Provide timeline for the entire assessment process including deliverables. A selection committee has been chosen with representation from the County Manager's Office, Public Services Division, and the Tourism Department. The committee will evaluate all proposals and select according to the standards set forth by the Purchasing Policy. Once an RFP proposal has been selected by the Selection Committee, it will be brought back to the TDC for recommendation before distribution. FISCAL IMPACT: No fiscal impact at this time. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. March 23, 2015 New Business 7-d 2 of 35 LEGAL CONSIDERATIONS: This item will be reviewed for legal sufficiency prior to the March 23, 2015 TDC meeting. RECOMMENDATION: Review the proposed Sports Facilities Needs Study RFP and recommend staff to proceed with the RFP process. PREPARED BY: Rob Wells, Sr. Sports Marketing Manager ATTACHMENTS: Draft RFP March 23, 2015 New Business 7-d 3 of 35 REQUEST FOR PROPOSAL Collier County Administrative Services Division,: P ocu ern ntsr,.-i..,_, COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 15-6419 Sports Facilities Assessment Brenda Brilhart, Procurement Strategist (239) 252-8446(Telephone) (239) 252-6697(Fax) brendabrilhart @colliergov,net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. t. 2 March 23, 2015 New Business 7-d 4 of 35 Table of Contents LEGAL NOTICE 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS 9 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 12 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 15 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT 23 ATTACHMENT 2: VENDOR CHECK LIST 24 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 25 ATTACHMENT 4: VENDOR DECLARATION STATEMENT 26 ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 28 ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION 29 ATTACHMENT 7: VENOOI SUBSTITUTE W—9 30 ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS 31 ATTACHMENT 9: REFERENCE QUESTIONNAIRE 33 RFP 15-6419 Sports Facilities Assessment 2 March 23, 2015 New Business 7-d 5 of 35 Caber COMIty dr Istr3ti` i'v"C 5 eis Legal Notice Sealed Proposals to provide a report to include, but not limited to, a report on sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. Proposals will be received until 3:00 PM Naples local time, on Date at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. RFP 15-6419 Sports Facilities Assessment Services to be provided may include, but not be limited to the following: The Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Government, is seeking a firm or individual to perform a sports and event facility needs analysis study for Collier County Florida. The proposed study would include sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. . A pre-proposal conference will be not be held for this solicitation. All statements shall be made upon the official proposal form which may be obtained on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Director, Procurement Services This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasinq and in the Lobby of Purchasing Building "G", Collier County Government Center on E4�a fi4 RFP 15-6419 Sports Facilities Sssess,nent 3 March 23, 2015 New Business 7-d 6 of 35 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Tourism Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Scope of Work Overview: The Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Government, is seeking a firm or individual to perform a sports and event facility needs analysis study for Collier County Florida. The proposed study would include sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. The goal of the study is to evaluate the existing parks, recreation and school facilities and make recommendations for the County's current and future needs. Deliverables: 1) Identify and document present condition of sports and training facilities and infrastructure 2) Evaluate a public/private partnership proposal for a soccer complex and stadium facility for amateur and semi professional soccer competition and other field sports. 3) Conduct public meetings, surveys and staff and stakeholder interviews 4) Provide report of participation and usage rates, comparison to other counties of similar size, national standards, resident needs 5) Identify opportunities to optimize current space 6) Review and project demographic trends 7) Projection of future space/facility needs 8) Provide analysis of the cost/benefits of providing new facilities 9) Recommend best direction to optimize and package our current and/or proposed facilities 10)Prioritize future facility development and provide cost estimates (construction and operation) 11)Provide timeline for the entire assessment process including deliverables Term of Contract The contract term, if an award(s) is/are made is intended to be for a one year period with one six (6) month renewal option. Prices shall remain firm for the initial term of this contract. RFP 15-6419 Sports Facilities Assessment 4 March 23, 2015 New Business 7-d 7 of 35 Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice Date Last Date for Receipt of Written Questions Date, Time, Naples pre-solicitation meeting N/A Addendum Issued _Date Solicitation Deadline Date and Time Date, Time, Naples Anticipated Evaluation of Submittals Date Range Vendor Presentations if Required Date Range Anticipated Completion of Contract Negotiations Date Range Anticipated Board of County Commissioner's Contract Approval Date Range Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Vendor's approach and ability to meet the County's needs, as stated in this RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I, Cover Letter/ Management Summary (Maximum two pages) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. List all proposed subcontractors who will participate on the team. RFP 15-6419 Sports Facilities Assessment 5 March 23, 2015 New Business 7-d 8 of 35 Tab II, Project Approach & Understanding (15 points/ Maximum five pages) In this tab, include: • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. (Attachment not considered part of the page limitation for this section.) Tab Ill, Demonstrated Knowledge& Similar Projects (25 points / Maximum seven pages) In this tab, include: • Provide information that documents your firm's and subcontractors' qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. • Describe the various team members' successful experience in working with one another on previous projects. • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes/bios of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach brief resumes/bios of any sub-consultants and attach letters of intent from stated sub-consultants must be included with proposal submission. • List Current Projects in the format identified below: Original Final Project Number of Project Description Start Date End Date Budget Cost Change Orders Tab IV: Cost to the County (20 points/ Maximum ten pages) In this tab, include • Provide proposed fee schedule of principals and staff(including sub-consultants). • Provide the projected total cost and estimated calendar day duration (including projected hours) for which your firm will provide the work as described in this RFP. Tab V, Experience and Qualifications (20 points/ Maximum seven pages) In this tab, include: Complete the following information as requested to ensure consistent scoring of proposal. The proposers who do not provide the information as requested in the format below shall receive zero (0) points for this criterion. Index Experience&Qualifications Response 1. Indicate the number of years the proposing firm has been in business. (number of years) 2. Indicate the number of similar contracts that are currently being operated by this firm. RFP 15 6419 Sports Facilities assessment 6 March 23, 2015 New Business 7-d 9 of 35 (number) 3. Provide the number of fulltime equivalent positions currently working for the firm. (number) • Provide a brief overview of the firm's key leadership personnel. 4. Provide the number of fulltime equivalent positions that will be assigned to this contract. (number) TOTAL Add items 1 — 4 to determine the Firm's Experience and Qualification score. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to the Proposer's score in this area: • The greatest number of points (20) will be awarded to the Proposer who has the highest total score. • Points awarded will be extended to the whole number(per Microsoft Excel). For illustrative purposes only: Firm Experience and Points Awarded Qualifications ABC 52 _ 20 DEF 35 13 GHI 35 13 JKL 22 8 MNO 14 5 The Points Awarded to the Proposer will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the firm's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per Proposer. Tab VI, References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits five (5) completed reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references(only) submitted by the vendor in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each vendor's information provided in this area: • The County shall total each of the vendor's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the vendor who has the highest score. RFP 15-6419 Sports Facilities Assessment 7 March 23, 2015 New Business 7-d 10 of 35 • The next highest vendor's number of points will be divided by the highest vendor's points which will then be multiplied by criteria points to determine the vendor's points awarded. Each subsequent vendor's point score will be calculated in the same manner. • Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Vendor Total Reference Vendor Name Score Points Awarded Vendor ABC 445 10 Vendor DEF 425 9.6 Vendor GHI 388 8.7 Vendor JKL 365 8.2 Vendor MNO 325 7.3 Note.Sample chart reflects a 10 point reference criterion. The points awarded by vendor will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the vendor's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per vendor. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. Tab VII, Acceptance of Ccrditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII, Required Fenn Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Attachment 9: Reference Questionnaire • Other: Keens-s, certifications. RFP 15-6419 Sports Facilities'\ssessment 8 March 23, 2015 New Business 7-d 11 of 35 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be delivered before 3:00 PM, Naples local time, on or before Date to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist RFP 15-6419 Sports Facilities Assessment 9 March 23, 2015 New Business 7-d 12 of 35 The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Vendors must submit one (1) paper copy clearly labeled "Master," and and (1) disk (CD's/DVD's) with one copy of the proposal in a Word, Excel or PDF format. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Policy. The County may, as it deems necessary, conduct discussions with qualified Vendors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals The County's procedure for selecting is as follows: 1) The County Manager or designee shall appoint a Selection Committee to review all proposals submitted. 2) Request for Proposals issued. 3) Subsequent to the closing of proposals, the Procurement Strategist will review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. 4) Meetings will be open to the public and the Procurement Strategist shall publicly post prior notice of such meeting in the lobby of the Purchasing Building. 5) The committee members will review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 6) Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice announdr3 the date, time and place of the first committee meeting. Said notice shall be posted in the lobby of the Purchasing Building not less than three (3) working days prior to the meeting. The Procurement Strategist will also post prior notice of all subsequent committee meetings and shall endeavor to post such notices at least one (1) day in advance of all subsequent meetings. 7) The committee will compile individual rankings, based on the evaluation criteria as stated herein, for each proposal to determine committee recommendations. The committee may at their discretion, schedule presentations or demonstrations from the top-ranked firm(s), RFP 15-6419 Sports Facilities Assessment 10 March 23, 2015 New Business 7-d 13 of 35 make site visits, and obtain guidance from third party subject matter experts. The final recommendation will be decided based on review of scores and consensus of committee. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 10. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 11. Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Project Approach & Understanding 15 Tab III, Demonstrated Knowledge & Similar Projects 25 Tab IV, Cost to the County 20 Tab V, Management Team & Subcontractors 20 Tab VI. References 10 Local Vendor Preference 10 TOTAL Number of Points 100 Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the vendor (as obtained from the County's financial system) within the last five (5) years will receive the higher individual ranking. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12.Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Vendor or to re-advertise using the same or revised documentation, at its sole discretion. RFP 15-6419 Sports Facilities Assessment 11 March 23, 2015 New Business 7-d 14 of 35 Exhibit Ill: Collier County Purchase Order Terms and Conditions 1. Offer b) No charges will be paid by the COUNTY for This offer is subject to cancellation by the packing, crating or cartage unless otherwise COUNTY without notice if not accepted by specifically stated in this Purchase Order. VENDOR within fourteen (14) days of issuance. Unless otherwise provided in Purchase Order, no invoices shall be issued nor 2. Acceptance and Confirmation payments made prior to delivery. Unless This Purchase Order (including all documents freight and other charges are itemized, any attached to or referenced therein) constitutes discount will be taken on the full amount of the entire agreement between the parties, unless invoice. otherwise specifically noted by the COUNTY on c) All shipments of goods scheduled on the the face of this Purchase Order. Each delivery of same day via the same route must be goods and/or services received by the COUNTY consolidated. Each shipping container must from VENDOR shall be deemed to be upon the be consecutively numbered and marked to terms and conditions contained in this Purchase show this Purchase Order number. The Order. container and Purchase Order numbers must be indicated on bill of lading. Packing slips No additional terms may be added and Purchase must show Purchase Order number and must Order may not be changed except by written be included on each package of less than instrument executed by the COUNTY. VENDOR container load (LCL) shipments and/or with is deemed to be on notice that the COUNTY each car load of equipment. The COUNTY objects to any additional or different terms and reserves the right to refuse or return any conditions contained in any acknowledgment, shipment or equipment at VENDOR'S invoice or other communication from VENDOR, expense that is not marked with Purchase notwithstanding the COUNTY'S acceptance or Order numbers. VENDOR agrees to declare payment for any delivery of goods and/or to the carrier the value of any shipment made services, or any similar act by VENDOR. under this Purchase Order and the full invoice value of such shipment. 3. Inspection d) All invoices must contain the Purchase Order All goods and/or services delivered hereunder number and any other specific information as shall be received subject to the COUNTY'S identified on the Purchase Order. Discounts inspection and approval and payment therefore of prompt payment will be computed from the shall not constitute acceptance. All payments are date of receipt of goods or from date of subject to adjustment for shortage or rejection. receipt of invoices, whichever is later. All defective or nonconforming goods will be Payment will be made upon receipt of a returned pursuant to VENDOR'S instruction at proper invoice and in compliance with VENDOR'S expense. Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act," To the extent that a purchase order requires a and, pursuant to the Board of County series of performances by VENDOR, the Commissioners Purchasing Policy. COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase 5. Time Is Of the Essence Order if goods and/or services provided early in Time for delivery of goods or performance of the term of the Purchase Order are services under this Purchase Order is of the non-conforming or otherwise rejected by the essence. Failure of VENDOR to meet delivery COUNTY. schedules or deliver within a reasonable time, as 4. Shipping and Invoices interpreted by the COUNTY in its sole judgment, a) All goods are FOB destination and must be shall entitle the COUNTY to seek all remedies suitably packed and prepared to secure the available to it at law or in equity. VENDOR lowest transportation rates and to comply agrees to reimburse the COUNTY for any with all carrier regulations. Risk of loss of expenses incurred in enforcing its rights. any goods sold hereunder shall transfer to VENDOR further agrees that undiscovered the COUNTY at the time and place of delivery of nonconforming goods and/or services delivery; provided that risk of loss prior to is not a waiver of the COUNTY'S right to insist actual receipt of the goods by the COUNTY upon further compliance with all specifications. nonetheless remain with VENDOR. RFP 15-6419 Sports Facilities Assessment 12 March 23, 2015 New Business 7-d 15 of 35 6. Changes including but not limited to attorneys' fees, arising The COUNTY may at any time and by written from, caused by or related to the injury or death notice make changes to drawings and of any person (including but not limited to specifications, shipping instructions, quantities employees and agents of VENDOR in the and delivery schedules within the general scope performance of their duties or otherwise), or of this Purchase Order. Should any such change damage to property (including property of the increase or decrease the cost of, or the time COUNTY or other persons), which arise out of or required for performance of the Purchase Order, are incident to the goods and/or services to be an equitable adjustment in the price and/or provided hereunder. delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the 11. Warranty of Non-Infringement foregoing, VENDOR has an affirmative obligation VENDOR represents and warrants that all goods to give notice if the changes will decrease costs. sold or services performed under this Purchase Any claims for adjustment by VENDOR must be Order are: a) in compliance with applicable laws; made within thirty (30) days from the date the b) do not infringe any patent, trademark, change is ordered or within such additional period copyright or trade secret; and c) do not constitute of time as may be agreed upon by the parties. unfair competition. 7. Warranties VENDOR shall indemnify and hold harmless the VENDOR expressly warrants that the goods COUNTY from and against any and all claims, and/or services covered by this Purchase Order including claims of negligence, costs and will conform to the specifications, drawings, expense, including but not limited to attorneys' samples or other descriptions furnished or fees, which arise from any claim, suit or specified by the COUNTY, and will be of proceeding alleging that the COUNTY'S use of satisfactory material and quality production, free the goods and/or services provided under this from defects and sufficient for the purpose Purchase Order are inconsistent with VENDOR'S intended. Goods shall he delivered free from any representations and warranties in section 11 (a). security interest or other lien, encumbrance or claim of any third party. These warranties shall If any claim which arises from VENDOR'S breach survive inspection, acceptance, passage of title of section 11 (a) has occurred, or is likely to and payment by the COUNTY. occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue 8. Statutory Conformity using the goods or services, or replace or modify Goods and services provided pursuant to this the goods or services so that they become Purchase Order, and their production and non-infringing, (without any material degradation transportation shall conform to all applicable in performance, quality, functionality or additional laws, including but not limited to the Occupational cost to the COUNTY). Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as 12. Insurance Requirements any law or regulation noted on the face of the The VENDOR, at its sole expense, shall provide Purchase Order. commercial insurance of such type and with such terms and limits as may be reasonably 9. Advertising associated with the Purchase Order. Providing No VENDOR providing goods and services to the and maintaining adequate insurance coverage is COUNTY shall advertise the fact that it has a material obligation of the VENDOR. All contracted with the COUNTY for goods and/or insurance policies shall be executed through services, or appropriate or make use of the insurers authorized or eligible to write policies in COUNTY'S name or other identifying marks or the State of Florida. property without the prior written consent of the COUNTY'S Purchasing Department. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all 10. Indemnification federal, state, and local laws, rules, codes, and VENDOR shall indemnify and hold harmless the ordinances that are applicable to the conduct of COUNTY from any and all claims, including its business. By way of non-exhaustive example, claims of negligence, costs and expenses, this shall include the American with Disabilities RFP 15-6419 Sports Facilities Assessment 13 March 23, 2015 New Business 7-d 16 of 35 Act and all prohibitions against discrimination on This Purchase Order may be terminated at any the basis of race, religion, sex creed, national time by the COUNTY upon 30 days prior written origin, handicap, marital status, or veterans' notice to the VENDOR. This Purchase Order may status. Further, VENDOR acknowledges and be terminated immediately by the COUNTY for without exception or stipulation shall be fully breach by VENDOR of the terms and conditions responsible for complying with the provisions of of this Purchase Order, provided that COUNTY the Immigration Reform and Control Act of 1986 has provided VENDOR with notice of such as located at 8 U.S.C. 1324, et seq. and breach and VENDOR has failed to cure within 10 regulations relating thereto, as either may be days of receipt of such notice. amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall 19. General constitute a breach of the award agreement and a) This Purchase Order shall be governed by the County shall have the discretion to unilaterally the laws of the State of Florida. The venue terminate said agreement immediately. Any for any action brought to specifically enforce breach of this provision may be regarded by the any of the terms and conditions of this COUNTY as a material and substantial breach of Purchase Order shall be the Twentieth the contract arising from this Purchase Order. Judicial Circuit in and for Collier County, Florida 14. Force Majeure b) Failure of the COUNTY to act immediately in Neither the COUNTY nor VENDOR shall be response to a breach of this Purchase Order responsible for any delay or failure in by VENDOR shall not constitute a waiver of performance resulting from any cause beyond breach. Waiver of the COUNTY by any their control, including, but without limitation to default by VENDOR hereunder shall not be war, strikes, civil disturbances and acts of nature. deemed a waiver of any subsequent default When VENDOR has knowledge of any actual or by VENDOR. potential force majeure or other conditions which c) All notices under this Purchase Order shall will delay or threatens to delay timely be sent to the respective addresses on the performance of this Purchase Order, VENDOR face page by certified mail, return receipt shall immediately give notice thereof, including all requested, by overnight courier service, or by relevant information with respects to what steps personal delivery and will be deemed VENDOR is taking to complete delivery of the effective upon receipt. Postage, delivery and goods and/or services to the COUNTY. other charges shall be paid by the sender. A party may change its address for notice by 15. Assignment written notice complying with the VENDOR may not assign this Purchase Order, requirements of this section. nor any money due or to become due without the d) The Vendor agrees to reimbursement of any prior written consent of the COUNTY. Any travel expenses that may be associated with assignment made without such consent shall be this Purchase Order in accordance with deemed void. Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, 16. Taxes employees and authorized persons. Goods and services procured subject to this e) In the event of any conflict between or among Purchase Order are exempt from Florida sales the terms of any Contract Documents related and use tax on real property, transient rental to this Purchase Order, the terms of the property rented, tangible personal purchased or Contract Documents shall take precedence rented, or services purchased (Florida Statutes, over the terms of the Purchase Order. To the Chapter 212), and from federal excise tax. extent any terms and /or conditions of this Purchase Order duplicate or overlap the 17. Annual Appropriations Terms and Conditions of the Contract The COUNTY'S performance and obligation to Documents, the provisions of the Terms pay under this Purchase Order shall be and/or Conditions that are most favorable to contingent upon an annual appropriation of funds. the County and/or provide the greatest protection to the County shall govern. 18. Termination RFP 15-6419 Sports Facilities Assessment 14 March 23, 2015 New Business 7-d Exhibit IV: Additional Terms and Conditions for RFP 17 of 35 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. RFP 15-6419 Sports Facilities Assessment 15 March 23, 2015 New Business 7-d Should at any time the Vendor not maintain the insurance coverage(s) required her�i ,ch Bounty may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contrails. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 30% or more of the solicitation amount for said work. 5. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 6. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 7. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. REP 15-6419 Sports Facilities Assessment 16 March 23, 2015 New Business 7-d of 3 The County's Project Manager, shall coordinate with the Contractor the return of any arpiu35assets, including materials, supplies, and equipment associated with the scope or work. 8. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk @collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional — payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. RFP 15-6419 Sports Facilities Assessment 17 March 23, 2015 New Business 7-d 20 of 35 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 9. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. 10. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is propery lic3nsed to perform the activities or work included in the contract documents. Failure on t .e part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 11. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 12. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally RFP 15-6419 Sports Facilities Assessment 18 March 23, 2015 New Business 7-d responsible for any negligence on the part of said Vendor, their employees or ager2tt1,9-fe lting in either bodily or personal injury or property damage to any individual, firm, or corporation. 13. Termination Should the Vendor be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 14. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 15. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 17. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 18. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 15-6419 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. RFP 15-6419 Sports Facilities Assessment 19 March 23, 2015 New Business 7-d 22 of 35 19. Protest Procedures Any prospective proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 20. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 21.Security and Background Checks If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 22. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 23. Prohibition of Gifts to Co_lnty Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by RFP 15-6419 Sports Facilities Assessment 20 March 23, 2015 New Business 7-d the individual, firm, and/or any employee of the firm from contact with County staff3 re ecified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 24. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bick'er's / vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at B U.S.C. 1321, et sea and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 25. Collier County Local Preference Policy Collier County provides an incentive to local business to enhance the opportunities of local businesses in the award of County contracts. In the evaluation of proposals, the County rewards Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion points. Local business moans the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a RFP 15-6419 Sports Facilities Assessment 21 March 23, 2015 New Business 7-d non-permanent structure such as a construction trailer, storage shed, or other 24 of structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to clam Local Preference status for a period of up to one year. Under this solicitation proposers desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any proposer who fails to submit sufficient documentation with their proposal offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. For all purchases of commodities and services procured through a competitive proposal process and not otherwise exempt from this local preference section, the solicitation shall include a weighted criterion for local preference that equals 10 percent of the total points in the evaluation criteria published in the solicitation. Purchases of professional services as defined and identified under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which are subject to Section 11.45, F.S.) shall not be subject to this local preference section. The vendor must complete and submit with their proposal response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of c vendor to submit this Affidavit with their proposal response will preclude said Vendor frc a being considered for local preference under this solicitation. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. RFP 15-6419 Sports Facilities Assessment 22 March 23, 2015 New Business 7-d 25 of 35 Collier County 'Administrative stratve Services Division E"mc ure,.ant Se ices Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 15-6419— Sports Facilities Assessment for the following reason(s): Services requested not available through our company. Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date RFP 15-6419 Sports Facilities Assessment 23 March 23, 2015 New Business 7-d 26 of 35 Collier ou y Administrative Services Di),ision Procurem nt ervi..e' Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is ccmpleted ❑ The Proposal has been signed. n All applicable forms have been signed and included, along with licenses to complete the requirements of the project. P1 Any addenda have been signed and induded. The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist ❑ The mailing envelope must be sealed and marked with Solicitation RFP 15-6419—Sports Facilities Assessment. P The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Pnposal cannot be considered.) ❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date RFP 15-6419 Sports Facilities Assessment 24 March 23, 2015 New Business 7-d 27 of 35 Co T !dm n stratIve Serices Cyr ision Pra ur:m,3113z,3.ce, Attachment 3: Conflict of Interest Affidavit By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Signature and Date: Print Name Title of Signatory State of County of SUBSCRIBED AND SWORN to before me this day of ,20_ by who is personally known to me to be the fothe Firm, OR who produced the following identification Notary Public My Commission Expires RFP 15-6419 Sports Facilities Assessment 25 March 23, 2015 New Business 7-d 28 of 35 Ca Ger County Administrative Ser is s Divis ion ocurement SeNices Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: RFP 15-6419— Sports Facilities Assessment Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal documents listed by Solicitation: RFP 15-6419—Sports Facilities Assessment. (Proposal Continued on Next Page) RFP 15-6419 Sports Facilities Assessment 26 March 23, 2015 New Business 7-d PROPOSAL CONTINUED 29 of 35 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR#or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email RFP 15-6419 Sports Facilities Assessment 27 March 23, 2015 New Business 7-d 30 of 35 COilior County AdrniliStratve Se ricks Live on Attachment 5: Affidavit for Claiming Status as a Local Business Solicitation: RFP 15-6419— Sports Facilities Assessment(Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Vendor must complete the following information: Year Business Established in ❑Collier County or ❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of , 20_ Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) RFP 15-6419 Sports Facilities Assessment 28 March 23, 2015 New Business 7-d 31 of 35 Collier County A.dministativeSerrces Di-�sion P;r,^tx rye-ir Nic Attachment 6: Immigration Affidavit Certification Solicitation: RFP 15-6419— Sports Facilities Assessment This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/ Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFP 15-6419 Sports Facilities Assessment 29 March 23, 2015 New Business 7-d 32 of 35 Collier Comity Halm nisi atty=e Services[neon j Attachment 7: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) I Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor Corporation Partnership _Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Nu.nber(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number RFP 15-6419 Sports Facilities Assessment 30 March 23, 2015 New Business 7-d 33 of 35 Collies County AJmin,stratve Services Division Prom ement Sew\; Attachment 8: Insurance and Bonding Requirements Insurance/ Bond Type Required Limits 1. ❑Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $ single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. Indemnification 1 o the maximum extent permitted by Florida law, the Contractor/Vendor/ Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ❑ Automobile Liability Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑ Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence I ] Maritime Coverage (Jones Act) shall be maintained where applicable to he completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence • Professional Liability $ Per Occurrence • S 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in the aggregate March 23, 2015 New Business 7-d • $1,000,000 per claim and in the aggregate 34 of 35 • $2,000,000 per claim and in the aggregate ❑Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ❑ Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ❑ The Certificate Holder:h ll be named as Collier County Board of County Commissioners, OR, Board of County Commissioners ir; Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ❑ Thirty(30) Days Cancellation Notice required. Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number RFP 15-6419 Sports Facilities Assessment 32 March 23, 2015 New Business 7-d 35 of 35 c i :r 0 ty Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419— Sports Facilities Assessment Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Completion Date: Project Budget: Project Number of Days: Change Orders - Dollars Added : Change Orders - Days Added: Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (c,cmpleted documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By RFP 15-6419 Sports Facilities Assessment 33 March 23, 2015 New Business 7-e 1 of 36 EXECUTIVE SUMMARY Recommendation to approve a Bureau of Ocean Energy Management (BOEM) Lease Negotiated Agreement No. OCS-G 35160 for the use of up to 500,000 cubic yards of Outer Continental Shelf sand sources from Borrow Area T-1 for the beach nourishment project along Collier County, authorize the Chairman to execute agreement and make a finding that this item promotes tourism. OBJECTIVE: Approve BOEM lease for the for the use of up to 500,000 cubic yards of Outer Continental Shelf sand sources from Borrow Area T-1 for the beach nourishment project along Collier County. CONSIDERATIONS: This lease is between the United States Department of the Interior (DOI), acting through the Bureau of Ocean Energy Management (BOEM), and Collier County, Florida for the renourishment of beach along 7.5 miles of coastline between Wiggins Pass and Gordon Pass, Including Vanderbilt Beach, Pelican Bay, Park Shore and Naples Beach. This lease provides the county the use of up to 500,000 cubic yards of Outer Continental Shelf (OCS) sand resources. The term "OCS sand resources" means the sand, gravel, and shell resources found on or below the surface of the seabed on the Outer Continent Shelf. This lease applies to the extraction. transportation and placement of OCS sand resources. The lease will terminate in three (3) years or the receipt of 500,000 cubic yards of OSC sand, whichever occurs first. Collier County executed a similar lease with the Department of the Interior, Minerals Management Service in 2005 to provide sand from Borrow Area T-1 for the 2005/2006 beach renourishment. This lease provides a large quantity of sand to renourish the beaches in the event of a major storm event or major renourishment. FISCAL IMPACT: There is no BOEM fee for the use of these sand resources. However, the County will be required to comply with surveys and environmental monitoring requirements which will provide valuable information to BOEM on the sand resource borrow area. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the March 12, 2015 Coastal Advisory Committee (CAC) meeting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Board of County Commissioners approves the Bureau of Ocean Energy Management (BOEM) Lease Negotiated Agreement No. OCS-G 35160 for the use of up to 500,000 cubic yards of Outer Continental Shelf sand sources from Borrow Area T-1 March 23, 2015 New Business 7-e 2 of 36 for the beach nourishment project along Collier County, authorize the Chairman to execute agreement and make a finding that this item promotes tourism. Prepared By: J. Cary MeAlpin, P.L., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Department Attachments: Attachments: Lease Agreement March 23, 2015 New Business 7-e Eu1(Tx 3 of 36 :?" `��! ` s-r United States Department of the Interior � l,I .RI-At ( I (a 1. 1°y 1 NI-,k(i1° '11,1N.ita1,INIEN 1.. Ac:',/� \v,\--:1;1\(,t ,., Ia .2.0 1'}-(un FED 2 6 205 Mr. Gary Nlc,Fllpin Coastal Projects Manager Collier County Government 280() N, horseshoe Drive Naples. Florida 34104 Dear- Mr. \'kA1pin: l nclused please Ih d ti cop} alike I.Lase pro idiutig for the use of up to 500,0{)0 cubic yards of Outer Continental Shelf sand resources from Borrow Area T-1 for the beach nourishment project along Collier County. Florida(BC)FI111 Negotiated Agreement No. OCS-G 35160), Upon receipt of this package. please sign and date each of the ihur signatory pages and return all thur originals to BC)I 1 at the address listed helms: Jelirc\' Reidena'.:c!. Pli I). Chic~ Niairiuc Niine:a s 13raneh Bureau of Ocean Lite:gy Nlanag intent 381 lLlden Street_ l 1 1 31 ft) I Ierndon. Virginia 20171) 13()1: '1 will execute the I,ease and provide two originals to you for your record. Please do not hesitate to contact Jeffrey Reidenauer at jci'lre\ ''idea ue? o hs ein 'oA or (703) 787-1851 ilvat: have Wi\ questions. Sincerely, Robert Samuels Chief Leasing Division l nelosura March 23, 2015 New Business 7-e 4 of 36 LEASE BETNVEEN [HE RI RI OF OCEAN ENERGY MANAGEMENT or THE 1)1 'ARTMENT Or! III 1N TERM AND coLLIER COtNTV ii nazi DA REGARDING THE USE OF OUTER CONTINENTAL SHELF SAND RESM:R( ES FOR SHORE PR(1)1 ECTI()N AND RESTORATION IN COLLIER COUNTY, FLORIDA IMF:NI Negotiated Agreement No. OCS-G 351(() Title E\planaton Recitals A. This lease (-Lease.) is inade under thc authority of Section 1i(k):.2) .A)(i) ol the Outer Continental Shell Lands Act (OCSI,A:lo:',Atust. 7, 1953 (43 1331 et seq.), P,1„ 95- 372, as amended h P.1.. 103-426, het k.Tn the Tnited States Department of the Interior (1)01) t0n throm.(11 the litneaa ()I' Odem Fnergy N1 ana2ement (130EN1). and Collier (a i's Florida (the -( ounty-, colle:tkely with R()l uid 1)01, the -Parries-) for in renourishment at il 1 miles of coastline between \\ cuts P ss and Gordon Pass. ineludim; VandeiHt Peliean11..r.). Palk Saore. and 'Naples Beach. B. The (County undert:tking a project in funheranee of the ..(bovementioned ua d to enourish Vanderbilt Beach, Pelican Bay, htrk Shore. and Naples Reach (the -Project7). C. Prior to the notice-to-proceed with construction, the County \Aril]. procure lands. easements, and riOts-ol-v.-ay (collectively, -Land Rights-) is necesstir) from apItind kindo‘‘ners. other propet-t rights holders, and other persons and entities of appropriate scope and duration ma facilitate the Proicct Title 11. Purpose and Anthoritv A. The DOT. acting throm;11 ROLM., enters into this Lease with the Count:( provicling for the use of up to 500.000 cubic ads iii Outer Continental Shelf sand resources(005 sand resources) for the Project untier the atnhorit . of Section 8(os 2) of the OCSLA (43 1.LS.C. 1337(102)). The term -O( S sand resources- means the sand, gravel, and shell resources found on or below the Airfacc or the seabed on the Outer Continental Shelf(OCS), as defined in section 2(;,t) or th.,„! 00s1,A o.11 t SC . I 3:',11,a0. authorizes the County to use OCS sand resources from I3orrow Area '1-I. a desaLniated and shiner in 'Fable I and on the attached inap (A tt a Ch meat I ), in accordance with the terms at this Lease. Atter retno‘at or ..he OCS front the Of S and placement of those resources as specified M. this 'na', no juri!-dietion tr,er those sand resources unless they return to the 005, Pace I of 30 March 23, 2015 New Business 7-e 5 of 36 'rah le Borrow Area I I Coordinates 11ased t he Florida State Plane Coordinate System, Last Zone, North American 1)atum of 1983 CNA1)83). Northing Lasting 750660,6 ! 201670 4 752746.4 201243 5 151935.9 2017Z5 51u/4E3 2012264 75133353 201919 2 7552169 202506 755122 2035424 750110.4 204364 4 205611.1 755095 7 207103 5 755053.0 20,3155.6 750350 7 207770 1 751205 6 206799.1 751473 2 200474.4 7:1641.■2 205213 15233e 233057.7 7554236 205735.6 553312.0 20551/0 t2ot'.16il 1 753327 3 254300.9 755+3535 201834.4 IL RObNi. under .iiithoHly delett,t:d h' the Sceretliul tY;the interior. is authorized. pursuant 10 Section (1012.:1 1 rSI A (-13 1 s.C. 137)711:i(2)1 to cuter into this Lease concernintti the potential 1.155 ol 5)1...'s sand i-e,otitec:s„ BokNI has determined that the 1r heel meets the requirements of Section 8(k X2)(A)(i) of the OCSLA. Therefore. in accordance oh Section 8(0(2). and subject to the terms and conditions as contained herein. BOLN.-1 hereby authorises the use u GCS sand resources from i3orrow Area T-1 identified in 'Fable I for the construction of the Project. The Parties aehnowledge that under the terms ed Section 8(k)t 210.1h, 110F\1 will not assess any fee against the Coinitf, he the use of the ()CS sand resources described herein. In consideration (ir ihe resources her the Project. the County will pio\ide to HOLM ey rest': 01::e1 .is prii% herein. %%hich will, among other things, give BOLM eel the Piailow Area. Nothing in this Lease is intended to abrogate or diminish the Secretary of the Interior's authority under the ()CS1.A to oversee and reulitte the removal of GC'S sand resources. Page 2 of 30 March 23, 2015 New Business 7-e 6 of 36 C. Nothing in this Lease is intended to impede or hinder the C'outnt is ability to complete the Project or or diminish either P.arty• authority or responsibilities under applicable inclai. iaic. but shit 1;;I7'.t;:ii ti) the National En‘'ir+.mmentcl Policy Act (N EPA Endangered Speeics .\ ', (ESA). ti1'1g'1atlson—Stci ens Fishery`. C.ons.rv'ation tu7d Management Act (\I; A), Marine \lamina! Protection 'pct t,N;I\tPA). National historic Preservation Act (NHPA), or the C oastlt1 lone Management Act {( 7\I:1"). Title III. Project Description This s Project is intended to renourish the beach, reduce emist r1 storm fuodinE and erosion, and Provide recreational and environmental habitat benefits tilun , eroded areas of the Collier (... runtyr shoreline. l).c t' > a }.t} ,o_t' xtr�.at up to 500.000 cubic yards of OCS sand resources to ren?ur,,l7 the be:ft,:.). 1 I y OCS anal r sutit't.es 10'111 be extracted from Borrow Area ..I. I (Attachment I) and placed between \\ i '_ins Pass and Gordon Pass. including Vanderbilt Beach. Pelican Bay, Park Shore. ond Naples 13c tch (sec Attachment 2). Title IV, Provisions A. norm authorizes the use or OCS sand .csources from Uwru Area T-1. 11te County or its contractorts) r"17111 extrmiet. transport, and piece such (..)C S sand resources from Borrow Area `C-1 only in acco:-Winc,2 with the terms ,tad conditions set `ciia below and in accordance with the f lurid a l at 1 Ia.it i),7.17c.iiiai Protection's Trot Coastal Permit ((CI') No. \J-2' 3-l 240 ti't,,; t .`` '��I C'�aI"i7w i,il l�]1Wnl:+;'tom ll �+:'�C. 1.) Permit No. �'i t`)CI� t. SAC\ Permit loWilcotio;a ,l.l t'ir l?If) t ,,t"')I)4,11)St. and any other applicable taertnit . B. This Lease applies oni\ to the extraction, transportation, and placement of OCS sand resources as described above. 'The Lease will terminate or expire upon the following occurring: (I ) the County :sending written notice to the Chief. Marine Minerals 13ranch, Lcasint. [)i.isiartt, i3Ol.bl. 351 Eiden Street, 11M 3120. I icrndoir. Virginia 20170.. that the uitt1.. 'la" cubic yard of ()CS sand resources. or. (2) three years from the slate or c .ce,ni.)'1 c,i e. %%AlleIic\er oceurs Best, t pun runless N the County, the I)<imdes Trawl tE!r:'_' i�a '•:t=_'ad tl?. .riit of'the Lease as necessary to provide the County and its untract a 4,(s) ,.t1a ..diitional tine to cotttlaleie the Project, l'he parties acknowledge that there may he a need t€ar future t?('S s and resources ler periodic mairitenanc"e, augmentation. or construction purpoes. 1301 Cs) and the County may enter into subsequent agreements, `'or the us: Of OCS sand iesouIces for the Project, consistent with each Party's responsibilities under applicable C. B(II'.' i and the Count:. recoLniie that planning and coordination among the Parties will Bele: {Ii5] '\. aid other applicable federal laws. are carried out .. .t'i1 .,s 7;i>;t:"(.1 ra ',in , :I1cient and .:1aelo intoner so that the project schedule \\>ill not be compr,;mised. Both parties recognize that 13ClFN1, its a Bureau in 1)0I. has certain responsibilities ''or the orderly, tiiIld . and ellieient recosery tat ()C'S minerals using the hest available and safest technology while ensuring environmental stessardshrp and compliance. With respect to the. Project. [3()1>M and the County agree to the following terms: Page 3 of 3u March 23, 2015 New Business 7-e 7 of 36 Plans and Performance Requirements The County will enure that :sill operations at Borrow Area T-1 are conducted in accordance with the final approved -Construction Solicitation and Specifications Plan- (the -Plan") and all terms and conditions in this Lease. as well as fdl !applicable statutes.; regulations, orders. and any guidelines or directives specified or referenced herein. The County vill send BOEN1 a copy of the Plan and any modifications Is.nay ailablc.. The County vit! allow BOEM to review and comment on modifications to the Pion that may affect the project area, including the use of submerged or float,...d pipelines 11) direetl,y con‘ev OC'S sand resources faint the borrmv area to the placement site. Said comments will be delivered in a tilndy fashion in order to not unduly delay tae Countyl,., .: +11,1rtk:lion contract or 'the County will ensure inat iU operations at liorrow Area T-1 are conducted in accordance with the final approved Plan and all terms and conditions in this Lease, as ‘vell as all applicable statutes, regulations, orders. and ilny guidelines or d'reeti\es specified or referenced herein are met. The dredging tind/or con\eyarice Int:Muck from Borrow Areal-1 will be consistent win-) the project pRTosal rtnalyzed in the support:m:2 NIT \ documents, and the method identified in other authorizing documents and all associated state and Federal permits, If dredging and/or C(51\C\antic nietho not wholh. consistent with those evaluated in the relevant NFPA documents and en\li',..)nmental and cultural resourcc consultations, and those authorized by the UACl and state permits. additional environmental re\icv may be neeessary. If additional NEPA analysis. consult:Mons, coordination. andfor Federal or state permits require modification of the lease. an amendment may be required. Prior to the commencement or construction, the County will provide a summary of the construction schedule. consistent with Purir!!raph 14. The ('ounty, at the reasonable request of l3QliM or the Bureau on Sancti!, and Environmental Enforcement (BSI:F, , will allow access, at the site of mm op.!Fation suhject to environmental .1114,1 s.',tfety relmkitions, to any .ttahorized Federal a,td 1)1.4.)\ide n0IA4 or RSIT \lilt any documents and records that arc pettineil to 0::Clira'.101:;. . ;)1iHi,2 :;a!k2ty, or cm ironmental protection, conservation of natural resources. oi OtHilt:r ',JSC of the U(..'S. as may he requsteci, 2. Endangered Species Act (ESA) Compliance N4 ith the NMFS Biological Opinion and Incidental Take Statement/Recommendations BOEM is the lead tiLi,cncy on behaif of the Federal Government to ensure the Project complies 'With all terms. conditions and recommendations .01 the \\I :5 Biological Opinion Waled .AWILIST.. 13. 20H, a%aiLble online at hiy.,--...y.-,..,,w.boem. o% ( 1l;e1:7Com.n1.71?,(:).-). For dl 1).1t .twn to the hoject. the County agrees to implement all terms, condition , and reea1 in ,dotin: in the NMI'S Iiiolo,4ical Opinion. which are summarized as provided in Attachment 3 of this Lease: to the extent the summaries or this Lease differ from or conflict with he Biological opinion.. the Bioletujeal Opinion governs. kirther, for all activities undertaken pursuant to the Project, the County agrees to implement all terms. conditions, and recommendations in NMFS 2003 Guinan Mexico Renional Biological Opinion tGR130) issued to the U.S. Army Corps of Engineers and incorporated in the 2013 Biological Opinion. The Pace d of 30 March 23, 2015 New Business 7-e 8 of 36 (iRI30 is also described in Attachment :.. the County tti rees that it will consult with li()EN1 prior to commencing operation it it has any questions <tlX)ut the application of the URB(.). 'the ('taunt) will instruct its c ontr ct,)rt(s) to implement those mitigation ter'n's, conditions. and measures required or recommended by NMI'S in the Biological Opinion. In the event that the crllttl'aetc)r k not able to provide the required inspection of the turtle deflector equipment, the C"t)unt}' will notify 13O1'.`w1 prim to conducting the itietiw'it slid the County will be required to retain a N\1 h-appriive 1 third-parity contractor to perform the inspection. In addition to atij reporinqj requitement-7J i, recommendations in the Biological Opinion, copies of all relevant correspondence.;ndenee. iniih of hi and i,_poitin g must be provided to 1.3301 I within 14 days of issatince The (.t)unt4 asgrees to respond to all rLtisunahlL requests from and cooperate with BOP el and "'1i\,-11'S in meeting their obligations under the ESA, In the event of any collision ii ith of injury 01 a tlireatencd or endangered species, including but not limited to sea turtles. the County tnd'or its cc}ittrtictor(,st must stop all ciredgin operations and immediately contact the Ny1I'S Protected l�esnurccs I)ivision (727-S24-5312 or talJereport,nn'il tier tl notia,'"_'o\'), tl:t' lt`+t'til ,tothut'ie d sett tint;e stranding/rescue organization \.,w.t,..1.c rro.i,i.'jt'. , ecie'sjturtles;stri idiiij',.litinl. arid ?il 3-7 '- 1 `i The Count, iicknO\tle<i e: and a,'rees that, even where it is: otherwise in ecimpli;:tnce with tlte: terms and conditions of this I.e lse and other required authorizations, incidental take of sea turtles or othey endangered species by the County or its authorized contractors, within Federal waters, may require suspension of the I ease bw; I3()h\1 and reinittation of consultation with Minis, The amount and se\erity of incidental take that will trigger suspension and the need for any such suspension or reinitiated consultation, will be deter at the sole discretion of 13(_)F,\l. Depending on the results of an assessment of the take or reinitiated consultation, in its stile di ,L1'Ctioi i itiite the I.t'CrSC. R'.\ itlli to€'nlintue the I ease negotiate with the ('mint`, an aincildment to ti,e e?:i`t11:1' l.e.i C, ur enter into a new- Lease with additional t.'.rms and cuitdidon.s to protect fi:c tteiied and endangered l species. The (d unty understands and agrees on behalf of itself, its iicerits. contractors, and other representatives, that no claim. legal action in equity fur dlimtiges. :djustmeIn. or either entitlement against I3t)F\l will Arise as a result of any suspension or related action. 3. Environmental ( oropli.inre 13{1:'1 must Cats.'" that the project complies' with p lieu lac environmental laws, including but not limited 10 NI IPA, and (1M A. I be County agrees to include in its Plan and intl1leni nl and minimization measures identified and analyzed in the i oeialee: 1.3'.L documents :iii' this project i.see Emil wrnmcnntfi/.i i.v s'1'nicn! }t11' the Is%ctt;lnc al a Nan-( tim)7,")C'lllit'' at.c'tl�C` for Il`.vt' r:1 i.ltat't' { alillnefihn. ShE`tJ ,`?titled"lb/ tiIL' C 0lli`I- County Beach Reirouri.v/uncni Prate.'!. ('t .'l t>' i..'arrwrt. , •lori,a (3u1; 2013). pp, 63: available at http.i',`wr'ltaw_bt)ci1t. elw U`ollicr ('tltnit' (:'?1 attctchinc nits",I. To minimize the severity of benthic impacts, the County will require dredge contractors to leiave undisturbed space between the i.i lie evil, to allow the re <itiwely intact benthic communities between the furrows to he a source at colonists to adjacent disturbed areas. Page 5 of 30 March 23, 2015 New Business 7-e 9 of 36 The County is icspoii5illic liar compliance wwith all Federal and ~late permits related to the Project, including but not limited to implementation or sediment compatibility and compaction monitoring. sea turtle conditions. marine mammal special conditions. ttttcl seasonal construction window's. Construction will not cotTlnlence until the pre-construction requirements have been completed. Additionally,. the County kill require its contractor(s) to implement the mitigation terms. conditions. and Ille.asures required by NMI'S, t„ .ti, Fish and Wildlilt'. Service, Florida Department u. L_Ii irunnrental Protection. the L SAC I:. and BOE 1, as appropriate, pursuant to tp',Iic blc }'t{oral Iawvs and rri't:Illl..ti ns, In ::dditloll to the requirements identified in this Lease, required mitigation terms, conditions. and measures are reflected in the Biological Opinion tsumnt.trizcd in Attachment 3) and Conservation Recommendations. Copies of all relevant correspondence. inonitoriue.. and r,:poiting nut be provided to B0Ii\•1 within fourteen (14) days of issuance at but not limited to observer and dredge reports). 4. Pre- and Post-Construction Notification of Activity in or near the Borrtnti• Area The County w,i 1 il;v lit ;>(')l \'I to ( lend i pre-con`lrui'tion incetin,.2 that descrihe iIic County's antLor its ;l 't i t'lan Cell. ".,I, et loot.• Prljc..a. The County. alter reeeivii t... nolitie ition from its contulctor(s), will notify Rt)f•A1 sit dred,1,2einfoo ft Llti.`,1; v;ithin 72 hours, prior to the commencement. and no later than 24 hours alter termination. of operations at Borrow Area `l-1. I.;OElvf will notify the County in a timely manner of any OCS activity within the jurisdiction of the 1)C)1 that may adversely affect the County's ability to use ()CS sand For the Project. 5. Dredge 1'o,,itioning During all phiise., Proicet. the ('omit`, will ensure that the dredge and any bottom- disturbing c(Uil;l`; ent i; outfitted .'.ith an onboard v..'obis l)ositiiinin, system (G PS) capable of niaintninin and rcccielin.g location within on acLt:rac) ran_re of no more than plus or minus 3 meters. The (;PS must be installed as close to the eutterhead or drughead as practicable. During dredging operations, the (aunt., an(1' ,r its •bents twill imnic•;iiately notify 13Ul'.M n I <<'cr'I,l(1 ), em i redv.i l t occurs ontsI L of approved borrow' ;:irela, i�ll�li('illt`', spildlhr n-,,, or other hilitoni-ilhslt rhlne, activities are not authorivcd outside tit' the approved borrow area 4,il the e ceps hen there are Immediate eoneei s rc ardmr., s.ltc'lY, the County and/or its t(:sit, will provide Ile it°MM all appropriate I)reck.ling Quality .lanlauetncnt (1.)QN,1) or other eq uw:tleut data acquired duriftg the project usi:1g procedures jointly developed by IR()LM and the l.ISACL's National DQN1 Program Support ('.enter. The County will submit the DQM or other equiutlent ..Lit a, including di phezi I cultence,id, or other hydraulic or rncchanic.ni dredgin ' device biwee lv tt1 11..(11 einfo:u_ r :III owl. 1 utnn1ly ii:nasct will he submitted within `)l) days of completion of the Project. IC uv ilable, the County will also submit. Automatic identification System tAIS) data riff vessels cl«utlil`w;nc under the International Maritime I li'_,t,1.7<:t,oii s IntcrnOtiOIutl Convention for the Safety of Life at Sea, O. gollrnittal of t'n,t!ucti+:,n and Volume Information Page ( of 3O '(.tot_ March 23, 2015 New Business 7-e 10 of 36 The County andror its az.:1Q1-its, in cooperation .with the ,Iredigi.: operator, will submit to BOBN1 on i.i. biweekly basis a summtmy of he dredge traek lines. oullinin , any deviations from the origilial Plan. ,\ color-coded mop of tf.c driaheiid. ei:terhead or other hydraulic or mechanical dredging dcy'IC \\ill hi.: Nub milled siiiiiiiiiiinii i.iiI\ noriinttd or \crlical dredge violations. The dredge track lines will show dredge status, ineluding, liotelling dredgiu g. transiting, t,utt.I pump-out. This map will be provided in PDF format. The County and/or its agents will provide at least a biweekly update or the construction progress including estimated volumetric: production rates to BOENI. The biweekly deliverables kvill he provided electronically to dreddeiiljo ;Nicifi.j.ioy. Fite project eonTletion repon. as described below in Paragraph II. will also include production and volume information. including Daily Operational Repoli7. (Awn' Notiee 1() .\1:1rIFILTS Flie County and/or its agents IMAM riii.'iiritiri,": its ,iiitinituerolitis) for the Project to place a notice in the U.S. Coast (ivard Local Notiet.t. to \hunters regarding the timel*rame and location of dredgMg and construction operations in advance or commencement oldredging. 8. Marine Pollution (:ont rOi and Contini,;eney Plan The County' arnl.or its ai..ii_ititi: intiiiiit requirc its coml.:h.:torts, ani..I snbeantritctor(S) to prepare lor and lase all neeees,in, predautions to pre.,.eni discharges of oil and releases of waste and htizardwis mat,Till ; 11 .i' vi.t: impair ,,vater &lir:11.1'A In the event of a dittchar ge. release, or incident. notification and lesponsc must he in accordance with applicable requirements of -10 CFR part 300. All tireilgin and support operations must be compliant with U.S. Coast Guard regulations and the ll,S, knvironincntal Protection Agene:y's Vessel General Permit, as applicable. The County tad or its agLints must nut Is B01-',N,1 of tthy noncompliant disci-Lt.:lig-es. releases, or incidents and subsequent remedial actions taken, and proN,nig copies of all reports of the incident and resultant -.actions electronically. 9. Rat hynict rie Sur,eN The Cmiiii:,, talct or iti, :ii,, Ils w ill provide riOr Nt with pre- rind post-dredging hathymetric staAeys of Boi tow .. -t I -1 i be prc-Or •dgint. ,nris.c will he conducted within 60 days prior to dredging. i he post-cir,iiii,4iinp siiii\ci will he eooducted within 00 days alter tire completion Of dredging, It within the fl. .t 1 to 3 years, the County conducts .my bathymetrie sur‘eys of Borrow Area T-1. copies of the stirs ey(si will be pros ided to 1MENI. I lydrographie survc.ys will be performed in accordance with the USACtil Ilydrographic Sur\eying Nlinual l',N4 1110-2- 1003, po.lvidiiig 11)(,) percent scioniess Covertige using interteroinciric so ith or multibeam bathymetry. All bathymetric data ',v ill be roll, pitch, heave, and tide corrected using accepted practices. I hree eiit:idititiint croisiitit_i linzis will he established parallel to the same baseline. All survey lines wni c,,tend it least .zij meters beyond the edge of the dredge areas, All data will be collected in sticit in in'all:1CF ih,it pi.ist-,Iiedtitinlii hath)inctry survey data is compatible with the pre- dredging bath metric' survey cam to enable the kAtter to ttiiii subtrficted from the former to calculate the volume of OCS sand resources realm ed. the shape of the excavation, and nature of post-dredging bathymetric change. Page 7 of 30 ,... March 23, 2015 New Business 7-e 11 of 36 Copies of pre- and ;ht}:st Ired<_.iag hsdrograptiic data will be submitted to (3()CM via it'h n thirty (;t)) days after each surve', is completed, The delivery format for data suhtnissi,Jn is an ASCII I. rile containing x, v. and G data. The horizontal data will he provided in the Ntarth ,\mci ican Datum of 10811 (N,-\I.) ' = r Florida State Plane, tLS. survey feet. Vertical data will be pi ided in the North American Vertical Datum of 1988 (NAVE) '88). U.S. survey feet unless otherwise specified, An 8. - —I 1-inch plan view plot of the survey track points, Os ti eli is contour lines. \\ill he provided at appropriate elevation intervals. These plots will he provided in P1W format, Survey metadata will also be provided. 10. Archaeological IZe ourees Hi?Sfl+rl c, , If the County disco .i,l\ p;C\tiai IV tLtk(10E`,1 historic or trrchaeolofgieal resources while accomplishing the project vicar hore of or :n the vicinity of Vanderbilt Beach, Pelican Bay. Park Shore. or Naples Beach. Collier County :\ill notify Bt)I_\l of any finding. Tic County will initiate the Federal and state coordination required to determine if the resources warrant a recovery effort or if the site is eligible for listing in the `rational Register of Historic Places, and appropriate action for the resolution of adverse effects, O1,writL>i'c Prt'IFF'n`(?rCC` a?t' if1.s'l1?°'1e P,t 377t,'.a`C(<,"r In `ire esciat t11;11 t!1 G '.,'t' operators discover any archaeological resources while conducting dredging ..)porotions in the borrow in the vicinity of pump-out operations, the County will require that dredge ;111d'or pump out operations be halted immediately within 305 meters (1,00() feet) of the men of discovery., The Conroy will immediately report the discover) to Chief, Division ot`fnvir i:rental J\s e'm.trrent. 13t)IAl, at (7 03) 787-1660. It investigations determine that the resource is significant. the Parties will together determine the necessary further action required and how best to protect the resources. II. Project Co inpictiun Report 1. rlsi:-;rent with 'nr.a, . ,'a 11. : pr;zjee completion report will be submitted by the County LO 131)I". I Within ott Ll;r`,i to l E iii naalrruletlon tit the ten\tiles authorized under this Lease. This report and supporting' materials must be, sent in v, itinu and electronically tea. Chief, 'Marine Minerals Branch, B()l,s-1. 381 Elden Street. II\I 312(). 1lerndon, Virginia 2017f1 and dre:lgc'znt,, r l uein cus.. The report must contain.at a ininiruulrr. the following information: • the names and titles of the project manncers overseeing the effort Or the County. the engineering. firm it'applicable), and the cont'actcor), including contact int -Jrraaation (l hrn; iatinri r;. ".1?itliii ;.,c r and email addresses): * the lnt,.:;uil a r , ,ipti;)n gal iltc project, including as-built features,boundaries and .:tires: t.. the itlil,,i'.t,:'red beach width ;ink: length, the final total volume of material extracted (nun iii;_' k_`ari r,p, area and Me V'+.funto of material actually placed on the beach or shoreline i;inettading a deserintion of the volume calculation method used to determine these volrataes): l'a;�.r. 8 of 3() _-----_—� -- ��_ — March 23, 2015 New Business 7-e 12 of 36 • I)QM or cc ivalcut data. n ASCII ies c narinp the N, v. i.and lime stamp of the cuttu1cuJur unu ]Ocx60nc • u |i^(iu� o| cvu^ou/iou and construction o`eniL2hoin0*mnuti*n, be|uJingthe prime m7d xubcou\mc(o�,>. u`onux| cots. other u|ev ant construction information: • a list o[oU major equipment used tnc0000mxdi,. project: • a narrative diouu,yinLtthe construction sequenem and aclivilie'i. and. ii applRmhkt. an prbletns encountered and solutions: • a list and descr '*mo[on! construction change orders issued, if applicable: • a list and description u[uo> safety-related issum or accidents reported during the life oh the project: * u table. uo example or which ic illustrated bc|ux/, showing the various key project cost Jme;s: Co,a 11101 rrvd as or Item Construction Completion (S) I Construction ona • a table. an cmuunp{eo[which is i|iuuumt,:d he|o`v, showing the various items of work construction and Onu| quantities: item Estimated Final Item No. Quantio, Quantity Demobilization Ntructure placed or removed • u narrative and ml\ appropriate |ob|cudoscrbili, any cn'inwn^uoo) survc,)uvrefforts associated «Nh tha pro eel and costs associated with these surveysorefforts, • a table |islin; xilni|ic:n\ construction dates beginning wi\h bid opening and rndiog with U/uJocccpmmzo[|hcpnncub■ (hc [oun|�� o JiL2,i|u| data the ax'kui|iJn/vjn;tu beach-till cu` u-sections, undyurveydata: • any additional pcninumcomments. o[:10 March 23, 2015 New Business 7-e 13 of 36 12. Reporting Compliance l lle (_itLit1Iv and o I;lc'If ;I LIi15 v'311 .1c>i Kati', in tdv,ince of construction. ;1 single poillt-ot- comac: revon ible for .!.c_ilit;It [)a trd compliance ttith al! I..caSe requirements. I101:Al also requests the Count:, plc I,„1'. :te a back•tap tcntact, should the original contact be UI1a1vailil)lt'. The Contact information win be provided to I3()P.Iv1 at , I` 1,2ei lttt tt . i ni ,!til at least lO days in advance of dredging and construction operations. The Parties will atlenlpt i) rcasonubl, comply with the provisions of this Lease. Should there be art allCcatiOn ot` A failure to contpi,!.. the noncompliance will be corrected as soon as possible andlor resolved jointly ainongg. BOE.N1 and the County. including through the dispute resolutioin process identit 'd r, Pam,:rnnh 15. ;ti nec� sari. 1 Resporn;it?ilitir\ As between 130I:1\1 and the (..'our ty. the County assumes all responsibility for the Project. activities authorized under this Lease, and the determination of the suitabilitti of OCS sand resources for these purposes. BOENI does not lv,urant that the ()CS sand resources used in this Project are suitable for the purpose: for which they are inteended by the County. and 130LN-1 disclaims il:at and all responsibility for the physical ',uid financial activities undertaken by the Couutt or ant other palsies in pursuit of the Project, 14. Sliarin,,.; of Information (insistent with the i)ur1msc stipulaicd by the Parties in this Lease, and to the extent allotNed by law, police, and regulation. the County and 13(.)l NI ,l2rc 1 (t) share all information readied l rr nr Lencrated from the l'ru.ect. inclnrliritit. the sharing of implementation and other iipplicttble se'lledulCS; (2) provide such information to the requesting agency as expeditiously as possible:: and (3) work to ensure that all required completion report information is received. 15. Resolution of 1)isputes The I'a1tics. . f '` Lt 111,1, , Itte:nn to settki disputes reprdini,4 this I,e;tst it the lowest oFcrni,tnnl is ,cl p='•, •„-. ) a substantia; disatLreement between 13OENI and the County v.ith respect to any aspect or. I1Ol,`f; alithorl2.atton ol,the use of OCS sand resources in accordance with the tents And conditions as specified or (2) any alleged breach by a Party of the terms and conditions as spccitied herein. the undersigned ttiil deli niitc ic.1 senor management ot`tici it in their respective organization to st,tte the are.( of tlisttJecnient t)r i,illei4ed breach in \\riling and present such slatemer to the other Part}• for consideration. If resolution is not reached tsithin {10 days. the taatit I Oil=nett will request the fictit°e participation of the County Manager. Collier County and the Deputy I)ireetor. BOlf,\1. Page 10 of 30 March 23, 2015 New Business 7-e 14 of 36 16. Notices l:scepi as oth.aw isa ro%ide 3 herein. all no des relating to this Lease or activities authorized hereunder by or <ani,: tw tae Parties must be provided to the :irllo irig addresses: To Collier Count : Leo £, Ochs..1r. County Manager Collier County Government 2')9`I ulna arni 1'r ail Fast. Suite 202 Napes. 34112-5740 Cr,-try Coastal Projects '\1 manner C'o�llier Cocmtw ("ietveinment. 2800 N. I-lorseshoe Jri\.e aples, Florida rida 4104 To HOLM: te � C ltici it l';; e N1:i,. ais l),rr:inch itiire:o:. 381. [[lea Street l 1:1,1 3120 Herndon, Virginia 20170 Ail electronic notilic.ition:s, submissions and deli erttbles tcl 11011M should be sent to: dicd_!e .i'is 17. Miscellaneous , r,, l" siii tF 1 This lease c€t�..: i;c�': ;il'i��.�I �, ;rrt� `ti(lti or independent relationships or obligations among the Parties. ineluciin g t.iiy other ieliition,hips or oltlig;itions but,vcen ROl*;i` '1 and the County. or any other units of such Departments or ay.encies. All rights in the borrow area not expressly granted to the County by this Lease are hereby- reserved to 130/..il;til. ROLM reserves the right to authorize other uses in the borrow area that \will not unreasonably interfere with activities authorized under this tease. 130[;M will allow the (_,1untt, to review and comment on ans proposed authorizations for he use of ()CS sand resources in ihc; bumRt, :1["c i v,hi this l_e 1se is in effect. Nothing h: reiii is intci.,;ed to coii;ii t tiwitll current 0()lr' 1. other federal, state. or Count statutes. regulations or ordinances. II' the terms of this Lease are inconsistent with existing statutes, regulations or ordinances of either of the Parties entering into this Lease, then those portions of this Lease that are determined to be inconsistent will he invalid. but the remaining terms and conditions not affected by the inconsistency will remain in lull force and effect. At the Page 11 of 30 (-1-7) �wx+. March 23, 2015 New Business 7-e 15 of 36 first opportunity rot- reviews- or the 1.ea;e, all neeessar changes will be accomplished either by an amendment to this I or by entcrine, into a a se. whichever is deemed expedient to the interesL; or the 1'LIr I This a<ereemeat inn\ h_ c.eecuted in t\\a (2i or more counterparts. each or ti■hiclt will he deemed an original. I he i natures to thi u regiment may be executed on separate pages.. and \N hen attached to this aerecineni. Will constitute one complete document, The remainder of this page intentionally left blank. 1' i.te 12 of 30 March 23, 2015 New Business 7-e 16 of 36 LEASE BETNN EVN I 111 13UREAt. OF OCEAN ENERCY YIANAGEN1ENT 01 111E DEPAIUNIENT OF THE INTERMR ND (:011]ER COUNT\, FLORIDA RECARDI NC THE USE OF ( :TER CONTINENTAL SHELF' SAND RESOURCES FOR Ill RI 'WI IN COLLIER COUNTY, FEORMA ROI:NI Negotiated Agreement No. OCS-G 35160 1, Renee Orr im Nance C.nel, ()filet:0: Str.ne;..,i.: Lsre Chman 11 neat. 01(1,:v rl 1 oc-;:s's is ()Hier county Boor] ol Commissioners ot 11,kE Collier County. Florida Date: EST '0,.',/lEIRT E. BROCK, C1er4. Approved as to form and legality btk\43 Assistant County Attorney Pa,./e 13 o130 March 23, 2015 New Business 7-e 17 of 36 LEASE 13ET\VEEN THE BUREAU OF OCEAN ENERGY MANAGEMENT OF THE 1)1 PA1fl tENT OF THE INTERIOR AND COLLIER iOUN V, FLORIDA A REGARI)ING THE LSE. OF OUTER CONTINENTAL SHELF SAND RESOURCES FOR BEACH RI:NOt RISII:'t1I?N'I' IN ("(OILIER COUNTY', FLORIDA I3OENI Negotiated Agreement No, OCS-C 35160 L. Renee Orr Tim Nance Chief. 01!-Ice o!' r .rt:z9i f ,ur:r'cs Chain ion Hilrc<<:1.. Cc.1 E Coll:Lr County Ho:ird of C ommis,:ioners I)Lparancnt t`«lli r County. Florida Dat _ I)rz,c E BROCK, C €;-:: Approved as to form and legality 71 rid Assistant County Attorney t'a l 3 of 30 March 23, 2015 New Business 7-e 18 of 36 1I..\tile: I3F:T\vEL:ti I'III: l3[ RE At OF (){'I;,=\\ ENERGY MANAGEMENT O1'`Fur IrEl'r\R`I"M ENT OI'`ll THE INTERIOR \NI) OILIER COO. NTY, FLORIDA REGARDING` THE USE OF OUTER CONTINENTAL SHELF SAND RESOURCES RC'IE + FOR BEACH RI NOt RUSIINI :\`I IN COLLIER COUNTY, FLORIDA 13OEYI Negotiated Agreement No, O('S-C 35160 L. Rence Orr Tim Nance Chief. Office itt t :lt rt liC4odt.CL"s Ch3rrman Be c :°u ofOccw,n Fo .t\ County l3oard of Commissioner l)>b :w he 1, t_rH: ('oilier Count!.. , F'loorida I)Rne: 8 , Approved as to form and legality, Assistant County Attorney Page 13 of 30 March 23, 2015 New Business 7-e 19 of 36 LEASE BETWEEN THE BUREAU OF OCEAN ENERGY MANAGEMENT ENT 01 F1IE DEPARTMENT THE N'T" OI THE INTERIOR .1N I) COLLIER COUNTY, FLORIDA REGARDING THE USE OF OUTER CONTINENTAL SHELF SAND RESOURCES FOR RI (11 RENO) RISlI1ME NT IN COLLIER COUNTY. FLORIDA BOEM Negotiated Agreement No. OCS-C 35169 I.. Renee Orr Tim Nance Chief, Office of 4ti.t ;,i,`. Resot r Chairm an Bureau of°(7eean I r,, r j, `ana;Fyement Collier count) Board oh Commissioners Ili°h:utmen1 ,r: i. r ('oIIier(aunt), Florida Date: Date: Approved as to form and legality Yom;; Assistant County Attorney Pace 13 of 3() March 23, 2015 New Business 7-e 20 of 36 This page intentionally left blank Page 14 of 30 March 23, 2015 New Business 7-e 21 of 36 >a»:- -- ter ..r.•«,r• ,. ,ra y ,o..«� Rs. _ "4441 rotwuaw°w3 y W d 1.14411m3 ..... ownimio� R ._. ! q_ nl_ 7ga7iF. F 7° s^s : F :S� r:o-i�4 �+ 6 4-% = 0 i " ''. 4..;•:i 1 t. : � 7 .{41 M a. id‘........ t •' e UU r ' •' i •i3 +V % J �� mneri ao•wn \ f // \�/ Ilrie t. ii N. Y ,/s e4 1 . / 5g • O `;'' r IPIIIIIIIY 6�' 4 L CS @ , 31 et x kg • \, A X10 ' � --«1 ,..-----------1" r � f / a :� m g 4 / (.4 \ 4. .41 t / y • ,i f ; o 11 1' R' 000'' a 1;1' 11iit :I� 1 v r l i i i i at 1 4 P ; 1xi iii a't IiR s 6 'I' li ',. i i CI a g!Iii41! ;1111 March 23, 2015 New Business 7-e 22 of 36 VI I BAREFOOT BEACH u L'iOGIN9 PASS VC-'') TAi.LA1ASSEE JACKSONVILLE DELNOR-WIGGI PROJECT ORLANDO STATE PARS h T LOCATION TAMPA A ,� l G OCEAN. -- j 1 HENDRY CO. O BOLA I LEE r RATON 1 VANDERBILT Co. c �~ MIAMI VANDERBILT r I BEACH C'0 • GUlr N 700109 y 'Pr' CF „✓°' i /`- MEXICO f.s •R` DOFF +1ONADE CO. .�°° 1 ~ ( MEX/CO -' L � PEICAN \ \ PELICAN ° v°' BAY BAY § PARK f i SHORE `� ,k Rao I CLAM PAS„° . \\ /± SR 896 _ r PERMITTED �� % `� � N680000 / PIPELINE Neaoow — CORRIDOR c' _-_ / 3 PARK SHORE Ell • oc r- S Pg55 '.-4,... _ 8R 686 L I, I20' CONTOUR =----- f°� / NAPLES I SR 858 NAPLES . —<. r' N 669600 .,'�;�'t!I - I �� N 660000 ` �¢ dq�� -'1 ' • • SR 84 �. ,s .,( a 1 LEGS^40. • \\) _,_o PERMITTED PIPET INC CORRIDOR —n PROJECT LIMITS J �JJ PRDPOSED FILL AREAS e'.BC ® PELICAN BAY FILL AREA GULF - PROPOSED NEARSHORE 7;' OPERATIOIVALAREA9 OF FI U ® PERMITTED OFFSHORE 44EX/CO ' OPERATIONAL AREAS • Y•'7'ROYAL A R70 FDEP MONUMENTS0 J NOTES: GONDCVPASS \ 1. COORDINATES ARE IN FEET \ • BASED ON FLURIOASTATE \\\ p5� p 4900 8000 PLANE C(7JRDINAIE SYSIE1.!, 81 '\ 1 ..- —_ EAST:ON.,NORTH ANF.R!C'..v �� DATLM OF 1' 3(HAW} �� • g GRAPHIC SCALE IN FT 2. FILL WIDTHS ARE NO1 T<)2s:;A1.F. \( Attachment 2—Map Showing Location of Sand Placement Sites Page 16 of 30 i I March 23, 2015 New Business 7-e 23 of 36 Attachment 3—Summary of Final Biological Opinion Summariest of ESA. Section 7 Conditions per NMFS Biological Opinion dated August 13, 2013 Conditions written for UOEM per the August 13,2013 Biological Opinion entitled "Lease of Borrow Area Ti to the Collier County Parks and Recreation Department for the Collier County Beach Renourishment Project (Consultation Number SER-2012-9274)" (http:/lwww.boem.gov/Non-Energy-Minerals/Marine-Mineral-Projects.aspx): Incidental Take Sea Turtles Based on historical distribution data, hopper dredge observer reports, nesting data, relocation trawling information, and observations of past strandings, loggerhead, Kemp's ridley, and green sea turtles may occur in the action area and. may be taken by the relocation trawling or hopper dredging operations in federal waters for this project. NMFS anticipates that documented (i.e.,by onboard observers) incidental take in federal waters, by hopper dredge entrainment, will consist of 2 sea turtle mortalities (either 2 loggerheads or 1 loggerhead and 1 Kemp's ridley). NMFS also anticipates the non-injurious incidental take, by relocation trawling, of 100 sea turtles (75 loggerheads. 10 Kemp's ridleys. and 15 green sea turtles) during the 120 days of the hopper dredging in federal waters. Takes US_Murper Dredge Takes by Relocation Trawling _Species Observed Take# Species Observed Take# Loggerhead _ Loggerhead 75 OR Kemp's ridley 10 Loggerhead 1 Green 15 Item's ridley ? _ Total t 2 " Total _ 100* *Does not account for ? unobserved takes that *No lethal take authorized for relocation NIVIFS assumes will be loggerheads trawling 1. The following terms and conditions implement the Reasonable and Prudent Measures (RPM): 1. An endangered species project report summarizing the results of the dredging and. the sea turtle take (if any) must be submitted to I3OEM within 30 working days of completion. Reports shall contain information on project location, start-up and completion dates, cubic yards of material dredged, problems encountered, incidental takings (include photographs, if available) and sightings of protected species, mitigative actions taken (if relocation trawling, the number and species of turtles relocated), screening type (inflow, overflow) utilized, daily water temperatures, name of dredge, names of endangered species observers, percent of observer Attachment 3 is a summary provided for your reference;to the extent it differs or conflicts with the Biological Opinion,the terms and conditions of the Etiological Opinion govern, II Page 17 of 30 March 23, 2015 New Business 7-e 24 of 36 coverage, and any other information the BOEM andior contractor deems relevant. This report must be provided to NMFS's Protected Resources Division (PRD) at the address provided in RPM 1 of the Biological Opinion and notification of take shall be provided to NMFS at the following e-mail address within 24 hours, referencing the present opinion by NMFS identifier number (SER-2012-927.1), title, and date: takereport,nmfsserwnoaa.gov, BOEM will provide NMFS's Southeast Regional Office (address provided in RPM 1 of the Biological Opinion) with an end-of-project relocation trawling report within 30 days of completion of any relocation trawling. This report may be included within the project report (see RPM 1). 2. Collier County shall notify BOEM of the start-up and completion of hopper dredging operations and ask to be notified of any sea turtle strandings in the project area that, in the estimation of the Sea Turtle Stranding and Salvage Network (STSSN) personnel, bear signs of potential draghead impingement or entrainment, Information on any such strandings shall be reported in writing within 30 days of project end to BOEM, or included in the project report (see Term and Condition ii 1). 3. Collier County shall arrange for NMFS-approved protected species observers to be aboard the hopper dredge to monitor the hopper bin, screening. and dragheads for sea-turtles and their remains. For the proposed action, 100 percent observer monitoring is required. Beach observers cannot he used in place of shipboard observers for hopper dredging of borrow areas (see RPM 2). 4, Relocation trawling. is required to commence 24 hours prior to dredging and will continue throughout the dred,�iny rortion of the project (see RPM 3). 5.The following conditions must be observed during relocation trawling(see RPM 3): a. Trawl Time: Trawl tow-time duration shall not exceed 42 minutes (doors in — doors out) and trawl speeds shall not exceed 3.5 knots. b. Handling during Trawling: Sea turtles and smalltooth sawfish2 captured pursuant to relocation trawling shall be handled in a manner designed to ensure their safety and viability, by implementing the measures below. c. (.4n:red Ttrri,'e Bolding Conditions: Captured turtles shall be kept moist, and shaded whenever possible, until they are released. They may be held for up to 24 hours if opportunistic, ancillary, "piggy-back" research (e.g., opportunistic satellite tagging) is proposed. NMFS encourages Collier County to make fuller use of protected species taken during hopper dredging and relocation trawling by allowing and encouraging duly permitted "piggy-back" research projects on protected species taken during these activities (In accordance with the GRBO's T&C 15-d, Conservation Recommendation 5, as summarized below). d. Weight and Size Measurements: All turtles shall be measured (standard carapace measurements including body depth) and tagged (Passive Integrative Transponder [PIT] or Inconel), and weighed prior to release when safely possible; smalltooth sawfish shall be 2 Although smalltooth sawfish trawl captures are not expected,these terms and conditions are included for such an eventuality. Any take of'sawfish would require immediate reinitiation of consultation with NMFS. Page 1.8 of 30 March 23, 2015 New Business 7-e 25 of 36 measured (fork length and total length) and— when safely possible—tagged,weighed, and a tissue sample taken prior to release. Only NMFS-approved observers or observer candidates in training under the direct supervision of a NMFS-approved observer may conduct the tagging/measuring/weighing/tissue sampling operations. Flipper Tagging: All sea turtles captured by relocation trawling shall be flipper-tagged prior to release with external tags which shall be obtained prior to the project from the University of Florida's Archie Carr Center for Sea Turtle Research. This Biological Opinion serves as the permitting authority for any NMFS-approved endangered species observer a relocation trawler to flipper-tag with external tags (e.g., lnconel tags) captured sea turtles. Columbus crabs or other organisms living on external sea turtle surfaces may also be sampled and. removed under this authority. PIT Tagging and eatir:l;z ■: All sea turtles captured by relocation trawling or dredges shall be thoroughly scanned for the presence of PIT tags prior to release using a scanner powerful enough to read dual frequencies (125 and 134 kl-lz) and read tags deeply embedded deep in muscle tissue (e.g., manufactured by Biomark or Avid). Turtles which have been previously PIT tagged shall never-the-less be externally flipper tagged. The data collected (PIT-tag scan data and external tagging data) shall be submitted to NOAA, National Marine Fisheries Service, Southeast Fisheries Science Center, Attn: Lisa Belskis, 75 Virginia Beach Drive, Miami, Florida 33149. All data collected shall be submitted in electronic format within 60 working days to Lisa.Belskis(i noaa.gov. PIT tagging may only be conducted by observers with PIT-tagging training or experience. This Biological Opinion provides the authority to NMFS-approved observers to PCT tag captured sea turtles without the need for an ESA Section 10 permit. e. Take and Release Time During Trawling - Turtles: Turtles shall be kept no longer than 12 hours prior to release (except as noted in 5.c. above) and shall be released not less than 3 nautical miles (nm) from the dredge site. Recaptured turtles shall be released not less than 5 nm away and shall be released over the side of the vessel, away from the propeller, and only after ensuring that the vessel's propeller is in the neutral, or disengaged, position (i.e., not rotating). If it can be done safely, turtles may be transferred onto another vessel for transport to the release area to enable the relocation trawler to keep sweeping the dredge site without interruption. I Take ant,' ;/elecae Time During Trawling — Smalllooth Sawfish: Smalltooth sawfish shall be released immediately after capture. away from the dredge site or into already dredged areas, unless the trawl vessel is equipped with a suitable well-aerated seawater holding tank (e.g., plastic "kiddie pool" not less than lft in depth by 5 ft in diameter), where a maximum of one sawfish may be held for not longer than 30 minutes before it must be released or relocated away from the dredge site. g. Injuries and Incidental Take Quota: Any protected species injured or killed during or as a consequence of relocation trawling shall count toward the incidental take quota. Minor skin abrasions resulting from trawl capture arc considered non-injurious and still count towards the non-injurious incidental tale quota. Injured sea turtles shall be immediately transported by Collier County ant;/or its representative at its xpense to the nearest sea turtle rehabilitation facility; all rehabilitation costs and sea turtle transportation costs shall be borne by Collier County. Page 19 of 30 March 23, 2015 New Business 7-e 26 of 36 h. CMTTP: External flipper tag and P1T-tag data generated and collected by relocation trawlers shall also be submitted to the Cooperative Marine Turtle Tagging Program (CMTTP), on the appropriate CMTTP form, at the University of Florida's Archie Carr Center for Sea Turtle Research, i. Tissue Scurrhlwg: All live or dead sea turtles captured by relocation trawling or dredging shall be tissue-sampled prior to release, according to the protocols described in Appendix II or Appendix HI of'the November 19, 2003, Gulf of Mexico Regional Biological Opinion on Hopper Dredging, as revised through Revision No. 2, included as Appendix 1 of the Biological Opinion. Tissue samples shall be sent within 60 days of capture to: NOAA, National Marine Fisheries Service, Southeast Fisheries Science Center, Attn: Lisa Belskis. 75 Virginia Beach Drive, Miami, Florida 33149. All data collected shall be submitted in electronic format within 60 working days to Lisa,Belskis(inoaa.gov. The present opinion to BOEM serves as the permitting authority for any NMFS-approvcd endangered species observers aboard relocation trawlers or hopper tiredl:cs to tissue sample live- or dead-captured sea turtles, without the need for an ESA Section 10 permit. 6. For the proposed action, 100 percent shipboard observer monitoring is required year-round. if conditions disallow 100 percent inflow screening, inflow screening can he reduced gradually, but 100 percent overflow screening is required, and an explanation must be included in the project report. The hopper's intlow screens should have 4-inch by 4-inch screening. If BOEM., in consultation with observers and the draghead operator, determines that the draghead is clogging and reducing production substantially. the screens may be modified sequentially: mesh size may be increased to 6-inch 'f,y 6-inch, then 9-inch by 9-inch, then I2-inch by 12-inch openings. NMFS believes that this flexible, graduated-screen option may be necessary since the need to constantly clear the inflow screens will increase the time it takes to complete the project; therefore, it will increase the exposure of sea turtles to the risk of impingement or entrainment Inflow screen clogging should be greatly reduced with these flexible options; however, further clogging (e.g., as when encountering heavy clay or debris) may compel removal of the inflow screening altogether, in which case effective 100 percent overflow screening is mandatory. Collier County shall notify BOEM beforehand if inflow screening is going to be reduced or eliminated, and provide details of how effective overflow screening will be achieved. No action to increase inflow screening should he completed until Collier County has BOEM/NMFS • approval. NM1'S, in cor_.ult.aion with the dredging company, Collier County, and BOEM, shall determine what constitutes effective overflow screening(RPM 4). 2, Collier County has further agreed to comply with portions of the NMFS' Sea Turtle and Smalltooth Sawfish Construction Conditions (Appendix 3 of the "Lease of . Borrow Area Ti to the Collier County Parks and Recreation Department for the Collier County Beach Renourishment Project (Consultation Number S'H R-2012- 9274)): The permitter (i.c., Collier County and its agents and contractors) shall comply with the following protected spec:cs construction conditions: ' Note that these conditions exclude the Incidental Take Statement provided in the document. Page 20 of 30 March 23, 2015 New Business 7-e 27 of 36 a. The permittee shall instruct all personnel associated with the project of the potential presence of these species and the need to avoid collisions with sea turtles and smalltooth sawfish. All construction personnel are responsible for observing water-related activities for the presence of these species. b. The permittce shall advise all construction personnel that there are civil and criminal penalties for harming, harassing, or killing sea turtles or smalltooth sawfish, which are protected under the Endangered Species Act of 1973. c. Siltation barriers shall be made of material in which a sea turtle or smalltooth sawfish cannot become entangled, be properly secured, and be regularly monitored to avoid protected species entrapment. Barriers may not block sea turtle or smalltooth sawfish entry to or exit from designated critical habitat without prior agreement from the National Marine Fisheries Service's Protected Resources Division, St. Fetersburg, Florida_ d. All vessels associated with the construction project shall operate at "no wake/idle" speeds at all times while in the construction area and while in water depths where the draft of the vessel provides less than a four-foot clearance from the bottom. All vessels will preferentially follow deep-water routes (e.g., marked channels)whenever possible. e. If a sea turtle or smalltooth sawfish is seen within 100 yards of the active daily construction/dredging operation or vessel movement, all appropriate precautions shall be implemented to ensure its protection. These precautions shall include cessation of operation of any moving equipment ;:'loser than 50 feet of a sea turtle or smalltooth sawfish. Operation of any mechanical construction equipment shall cease immediately if a sea turtle or smalltooth sawfish is seen within a 50-it radius of the equipment. Activities may not resume until the protected species has departed the project area of its own volition. f. Any collision with and/or injury to a sea turtle or smalltooth sawfish shall be reported immediately to the National Marine Fisheries Service's Protected Resources Division (727-824- 5312)and the local authorized sea turtle stranding/rescue organization. g. Any special construction conditions, required of your specific project, outside these general conditions, if :liable, will be addressed in the primary consultation. 3. Collier County will comply with the reasonable and prudent measures, and implementing terms and conditions, of NMFS' 2003 Gulf of Mexico regional biological opinion (GRBO) to the United States Army Corps of Engineers (USACE), as amended through Revision 2 dated January 9, 2007 (Appendices 1 and 2 of the "Lease of Borrow Area T1 to the Collier County larks and Recreation Department for the Collier County Beach Renourishment Project (Consultation Number SER- 2012-9274)"): I. Hopper Drec,%inq: Hopper dredging activities in Gulf of Mexico waters from the Mexico-Texas border 1. Key West, Florida, up to one mile into rivers shall be completed, whenever possible. between December 1 and March 31, when sea turtle abundance is lowest throughout Gulf coastal waters. Hopper dredging of Key West channels are covered by the existing September 25, 1997, 8130 to the [USACEj's South Atlantic Division(SAD). Page 21 of 30 March 23, 2015 New Business 7-e 28 of 36 2. Non-hopper Tpe Dredging: Pipeline or hydraulic dredges, because they are not known to take turtles, must he used whenever possible between April 1 and November 30 in Gulf of Mexico waters up to one mile into rivers. This should be considered particularly in channels such as those associated with Galveston Bay and Mississippi River - Gulf Outlet (MR- GO), where lethal takes of endangered Kemp's ridleys have been documented during summer months, and Aransas Pass, where large numbers of loggerheads may be found during summer months. In the MR-GO, incidental takes and sightings of threatened loggerhead sea turtles have historically been highest during April and October, 3. Annual Reports: The annual summary report, discussed below (No. 9), must give a complete explanation of why alternative dredges (dredges other than hopper dredges) were not used for maintenance dredging-of channels between April and November. 4. Observers: The County shall arrange for NMFS-approved protected species observers to be aboard the hopper- dredges to monitor the hopper bin, screening, and dragheads for sea turtles and Gulf sturgeon and their remains. a. Brazos Santiago Pass east to Key West, Florida: Observer coverage sufficient for 100% monitoring (i.e., two observers) of hopper dredging operations is required aboard the hopper dredges year-round from Brazos Santiago Pass to (not including) Key West, Florida, between April 1 and November 30, and whenever surface water temperatures are 11 degrees C or greater. h. O;hscrv-er coverage of hopper dredging of sand mining areas shall ensure 50% monitoring (i.e., 0i:e observer). c. Observers are not required at any time in Mississippi River - Southwest Pass (MRS WP). 5. Operational Procedures: During periods in which hopper dredges are operating and NMFS-approved protected species observers are not required (as delineated in No. 4 above), the County must: a, Advise inspectors. operators, and vessel captains about the prohibitions on taking, banning, OF harassing sea turtles. b. Instruct the captain of the hopper dredge to avoid any turtles and whales encountered while traveling between the dredge site and offshore disposal area, and to immediately contact the County if sea turtles or whales are seen in the vicinity. c. Notify NMFS if sea turtles are observed in the dredging area, to coordinate further precautions to avoid impacts to turtles. d. Notify NMFS immediately by phone (727/824-5312), fax (727/824-5309), or electronic mail (;_:kereport.nmfsscr(u:noaa.i2,ov) if a sea turtle or Gulf sturgeon or any other threatened or endangered species is taken by the dredge. Page 22 of 30 March 23, 2015 New Business 7-e 29 of 36 6. Screening: When sea turtle observers are required on hopper dredges, 100% inflow screening of dredged material is required and 100% overflow screening is recommended. If conditions prevent 100%, inflow screening, inflow screening may be reduced gradually, as further detailed in tile following paragraph, but 100%overflow screening is then required. • a. Screen Site: The hopper's inflow screens should have 4-inch by 4-inch screening. If BOEM, in consultation with USACE, determines that the draghead is clogging and reducing production substantially, the screens may be modified sequentially: mesh size may he increased to 6-inch by 6-inch, then 9-inch by 9-inch, then 12-inch by 12-inch openings. Clogging should be greatly reduced with these flexible options: however, further clogging may compel removal of the screening altogether, in which case effective l00% overflow screening is mandatory. The BOEM shall notify NMFS beforehard if'inflow screening is going to be reduced or eliminated, and provide details of ho',' eff ective overflow screening will be achieved. b. Need for Flexible, Graduated Screens: NMFS believes that this flexible, graduated screen option is necessary, since the need to constantly clear the inflow screens will increase the time it takes to complete the project and therefore increase the exposure of sea turtles to the risk of impingement or entrainment. Additionally, there are increased risks to sea turtles in the water column when the inflow is halted to clear screens, since this results in clogged intake pipes, which may have to be lifted from the bottom to discharge the clay by applying suction. c. Exemlr_ion - MR-SWP: Screening is not required at any time in Mississippi River—Southwest Pass (MR-SWI'). 7. Dredging Pumps: Standard operating procedure shall be that dredging pumps shall be disengaged by the operator when the dragheads are not firmly on the bottom, to prevent impingement or entrainment of sea turtles within the water column. This precaution is especially important during the cleanup phase of dredging operations when the draghead frequently comes off the bottom and can suck in turtles resting in the shallow depressions between the high spots the draghead is trimming off. 8. Sea ?True De 1'-!cting Draghead.: A state-of-the-art rigid deflector draghead must be used on all hopper dredges in all Gulf of Mexico channels and sand mining sites at all times of the year except that the rigid deflector draghead is not required in MR-SWP at any time of the year. 9. Dredge Take Reporting: Observer reports of incidental take by hopper dredges must be faxed or e-mailed to NMFS' Southeast Regional Office [fax: (727) 824-5309; e-mail: lakereportnnitssera_)notia_gov] by onboard NMFS-approved protected species observers within 24 hours of any sea turtle, Gulf sturgeon, or other listed species take observed. A preliminary re r cit summarizing the results of the hopper dredging and any documented sea turtle or Gulf sturgeon takes must he submitted to NMI'S within 30 working days of completion of any dredging project. Reports shall contain information on project location (specific channel/area dredged), start-up and completion dates, cubic yards of material dredged, Page 23 of 30 March 23, 2015 New Business 7-e 30 of 36 problems encountered, incidental takes and sightings of protected species, mitigative actions taken (if relocation trawling, the number and species of turtles relocated), screening type (inflow, overflow) utilized. daily water temperatures, name of dredge, names of endangered species observers, percent observer coverage, and any other information BOEM deems relevant. An annual report (based on fiscal year) must be submitted to NMFS summarizing hopper dredging projects and documented incidental takes. 10. Sea Turtle and Gulf Sturgeon Strandings: The County or its designated representative shall notify the Sea Turtle Stranding and Salvage Network (STSSN) state representative(contact information available at: http://www.sefsc.noaa.gov/seaturtleSTSSN.jsp) of the start-up and completion of hopper dredging, bed-leveler dredging, and relocation trawling operations and ask to be notified of any sea turtle strandings in the project area that, in the estimation of STSSN personnel, hear signs of potential draghead impingement or entrainment, or interaction with a bed-leveling type dredge. Similarly, _BOEM shall notify NMFS SERO PRD of any Gulf sturgeon strandings in the project area that, in the estimation of STSSN personnel, bear signs of potential draghead impingement or entrainment, or interaction with a bed-leveling type dredge. Information on any such strandings shall be reported in writing within 30 days of project completion to NMFS' Southeast Regional Office. Because the deaths of these turtles, if hopper dredge or bed-leveler dredge related, have already been accounted for in NMFS' jeopardy analysis,these strandings will not he counted against the [USACE]'s take limit. 1 1. Repo ti;off; BOEM shall provide NMFS' Southeast Regional Office with an annual report detailin ; incidents, with photographs when available, of stranded sea turtles and Gulf sturgeon that bear indications of draghead impingement or entrainment or any dredge-type interaction. This reporting requirement may be included in the end-of-year report required in Term and Condition No.9, above. 12. District Annual Relocation Trawling Report: BOEM shall provide NMFS' Southeast Regional Office with end-of-project reports within 30 days of completion of relocation trawling projects, and an annual report summarizing relocation trawling efforts and results within their District. The annual report requirement may be included in the end-of-year report required in Term and Condition No. above. 13. Conditions Requiring Relocation Trawling: Handling of sea turtles and Gulf sturgeon captured during relocation trawling in association with hopper dredging projects in Gulf of Mexico navigation channels and sand mining areas shall be conducted by NMFS approved protected species observers, Relocation trawling shall be undertaken by the County or its contractor at all projects where any of the following conditions are met; however, other ongoing projects not meeting these conditions are not required to conduct relocation trawling: a. Two or more turtles are taken in a 24-hour period in the project. b. Four or ;;:ore turtles are taken in the project. c. 7530 o:sty of the incidental take limits, including per species limits, specified in Section 8.1, has previously been met. °Note that the Incidental'lake Statement and take limit of the G1610 does not apply. The Incidental Take Statement and limits in the Biological Opinion summarized above apply to the project. Page 24 of 30 March 23, 2015 New Business 7-e 31 of 36 14. Relocation Trawling Waiver: For individual projects 130EM may request by letter to NMFS a waiver of part or all of the relocation trawling requirements. NMFS will consider these requests and decide favorably if the evidence is compelling. 15. Relocation Trawling- Annual Take Limits': Relocation trawling, and handling of those captured threatened or endangered species by NMFS-approved protected species observers, in association with all relocation trawling conducted or contracted by the four Gulf of Mexico [USACE] Districts to temporarily reduce or assess the abundance of these listed species during, and in the 0-3 days immediately preceding, a hopper dredging or bed-leveling project in order to reduce the possibility of lethal hopper dredge or bed-leveler interactions, subject to the following conditions: a. Tana,! i roue. Trawl tow-time duration shall not exceed 42 minutes (doors in — doors out) at,;.l tr.v i speeds shall not exceed 3.5 knots. h. Handling During Trawling: Sea turtles and Gulf sturgeon captured pursuant to relocation trawling shalt be handled in a manner designed to ensure their safety and viability. and shall he released over the side of the vessel, away from the propeller, and only after ensuring that the vessel's propeller is in the neutral, or disengaged, position (i.e., not rotating). Resuscitation guidelines are found in Appendix IV Of the 2007 NMFS 130. c. Captured Turtle and Gulf Sturgeon Holding Conditions: Turtles and Gulf sturgeon may be '.tcld briefly for the collection of important scientific measurements, prior to their release. Captured sea turtles shall be kept moist, and shaded whenever possible, until they are released, according to the requirements of Terms and Conditions (T&C) 15-e, below. Captured Gulf sturgeon shall be held in a suitable wen-aerated seawater enclosure until they are released, according to the conditions of T&C 15-f, below. d. Scientific Measurements: When safely possible, all turtles shall be measured (standard carapace measurements including body depth), tagged. weighed, and a tissue sample take:; prier to release. When safely possible, all Gulf sturgeon shall be measured (fork length and tonal length), tagged, weighed. and a tissue sample taken prior to release. Any external tags shall be noted and data recorded into the observers log. Only NMFS- approved protected species observers or observer candidates in training under the direct supervision of a NMFS-approved protected species observer may conduct the tagging/measuring/weighing/tissue sampling operations. NMFS-approved protected species observers may conduct more invasive scientific procedures (e.g., blood letting, laparoscopies, anal and gastric lavages, mounting satellite or radio tr n:n:itters, etc.) and partake in or assist in "piggy back" research projects but only if the obser.':r holds a valid federal sea turtle or Gulf sturgeon research permit (and any required state permits) authorizing the activities, either as the permit holder, or as 5 This GRBO included a take statement for relocation trawling which does not apply to activities conducted under this Collier County Lease. Please see page 17 of this Lease for the takes anticipated for this project,as described in the BOEM- NMFS Biological Opinion specific to this Lease and activities conducted pursuant to this Lease. Page 25 of 30 March 23, 2015 New Business 7-e 32 of 36 designated agent of the permit holder, and has first notified NMFS' Southeast Regional Office, Protected Resources Division. e. Take c.,al Release Time During Trawling - Turtles: Turtles shall be kept no longer than 12 hours prior to release and shall be released not less than 3 (three) nautical miles (nmi) from the dredge site. If two or more released turtles are later recaptured, subsequent turtle captures shall be released not less than 5 (five) rvni away. If it can be done safely and without injury to the turtle, turtles may be transferred onto another vessel for transport to the release area to enable the relocation trawler to keep sweeping the dredge site without interruption. 1. Tuk.> and Release Time During Trawling- Gulf Sturgeon: Gulf sturgeon shall he released im :nedi: tcly after capture, away from the dredge site or into already dredged areas, unless the trawl vessel is equipped with a suitable well-aerated seawater holding tank, container, trough, or pool where a maximum of one fish may he held for not longer than 30 minutes before it must be released or relocated away from the dredge site. g. Injuries and Incidental Take Limits: Any protected species injured or killed during or as a consequence of relocation trawling shall count toward the Gulf-wide limit for injurious or lethal takes during relocation trawling (0-2 sea turtles and 0-I Gulf sturgeon per fiscal year). Minor skin abrasions resulting from trawl capture are considered non-incurious. Injured sea turtles shall be immediately transported to the nearest ;ca t';rtl :1.;+bifilatii�r facility. h. Turtle Flipper External Tagging: All sea turtles captured by relocation trawling shall be flipper-tagged prior to release with external tags which shall be obtained prior to the project from the University of Florida's Archie Carr Center for Sea Turtle Research. This opinion serves as the permitting authority for any NMFS-approved protected species observer aboard these relocation trawlers to flipper-tag with external-type tags (e.g., Inconel tags) captured sea turtles. Columbus crabs or other organisms living on external sea turtle surfaces may also be sampled and removed under this authority. PIT Ta ;;;in,.;: This opinion serves as the permitting authority for any NMFS approved protected species observer aboard a relocation trawler to PIT-tag captured sea turtles and Gulf sturgeon. PIT tagging of sea turtles and Gulf sturgeon is not required to be done, if the NMFS-approved protected species observer does not have prior training or experience in said activity; however, if the observer has received prior training in PIT tagging procedures,then the observer shall PIT tag the animal prior to release(in addition to the standard external tagging): Sea turtle PIT tagging must then be performed in accordance with the protocol detailed at NM 'S' Southeast Fisheries Science Center's Web page: litIp..//www.s'ekc e, il +a..gooseattirtle tishedesobscrvers.jp (See Appendix on. SEFSC's 'Fisheries Observers" Weh page); �� Gulf sturgeon PIT tagging must then be performed in accordance with the protocol detailed at the NMFS SERO PRD Web site address: Page 26 of 30 March 23, 2015 New Business 7-e 33 of 36 Lys used must he sterile, individually- \,ittppcd tai_t,s to prei.erit disease transmission. PIT tags should be 125-kh1z, glass- encapsulated taet,- the smallest ones made. Note: If scanning reveals a PIT tag and it was not dirticuit a ii . then Jo not insert another PIT tag: simpl\ record the tag, number and location, and frequency. if kitow it. If for sonic reason the tag is difficult to detect (e.g.. tag is embedded deep in muscle, or is a 400-kil I/ tag), then insert one in the ether shoulder. j. Oilier Sampling PriceeliercA All other ragging and external or internal sampling procedures (e.g.. Hood letting. laparo,;eopics, anal and gastric la ages. mounting satellite or radio transmitters. 011 live sea tunics or live Gulf sturgeon are not permitted t..tii.ier ih. opinion unless, the observer holds a valid sea turtle sturgeon research permit outiaiiirintt :tens it either is he permit holder, designated agent of the permit holder, P1T-7og .400 1..hiro,Chlnis„clun Rc,qteirements: All sea turtles and Gulf sturgeon raptured h> relocation trawling or dredges shall be thoroughly scummed for the presence of PI I lags prior to release using a multi-frequency scanner powerful enough to read multiple frequencics (including 125, I 28, 134-. and 400-k!lz tags) and read tags deeply embedded in musch:* manufactuRxi by Trovan. Biomark, Avtidk Turtles \\hr e ills show the> have been previously previousl 1>1 F tagged shall nevertheless be exte:FL:i::: ;Lime! i.ezy.2,1 `.sea anile dant collected WI I tag scan data and external solunitted icr NI tAA,. National Marine fisheries Service, Southeast Fisheiie:s Science (, enter. Attn: Lisa liciskis, 75 Virginia I3each Drive. Horida 33149, All sea turtle data coLected shall be submitted in electronic format ‘vithin (tiO days of project completion to itisa (F,tittoti.t,...toit and Sea turtle external nipper tag and PH tag data generated and col I ecled by relocation trawlers shall also he submitted to the Cooperative -Niarine I urtle 'Fagging Program (CMTTP). on the appropriate form. tt the I.:niversity of Florida's Archie Carr Center for Sea Turtle Research. titt,i' sition data WI I i. e scan data 'aid external nipping data) 'shall be submitted cr projec t. completion to NOAA, National Marine Fisheries Service. Protected Resoi.iteeS Division. 2n 13th Avenue South. St. Petersbur , Florida 37701, or h Mx: (727i x24-) 0,-): or tttiscreportontnisserpniiartaiioy, Attn: Dr. Strphania IX dden. 1, iloi(i%ilitin..: Fibrol:opiiitnnatum, Mvill2S-approved protected species observers are not required to handle or sample viral libropapilloma tumors if they believe there is it health hazard to themselves and choose not to. When handling sea turtles infected wil-. tumors, ebser\err must either: I ) Clean all equipment that eenie:, in \.;:h the turtle it,n.tigin equipment, tape measures, etc.) with mild bleach solution, tire proeci!isinc, each turtle or 2) maintain a separate set of sampling equipment tot handling imintals displaying iihropapilloma tumors or lesions. 16„ Requironcia 011:1 ;Ivan-L-11y To Conduct TO stir' SUMpling Gcnetic Amilyse.s. This opinion serves as the permitting authority for NMI'S-approved protected species observer Page 27 of 130 March 23, 2015 New Business 7-e 34 of 36 aboard a relocation trawler or hopper (Iredge to tissue-sample live- or dead captured sea turtles, and live- or dead-captured Gut Isturgeon. without the need tbr an h.`,SA section. 10 permit. All live or (I.:ad nittles anti (.n111 siuricon captured by relocation trawling and hopper dredging. (for both l \CI:I-conducted and IISACFl-pormitted activities) shall be tissue- szanpled prior to release. Sampling shall ;:ontinue uninterrupted until such time as NM I'S determines and notiries the it ‘vriting that it has sufficient samples from spccitic areas across the Gulf of MeN.ico in order to obtain reliable genetic information on the nesting or sub population identity of sea turtks and Oull sturgeon being captured or lethally taken, to inTro‘e the effectiveness ii)f future consultations. Son turtle lJ sainples shall be taken in aceordance with NN'IFS' Southeast Fisheries Scionee Centers (S1..1:Si: tr;ocedures lor sett turtle genetic analyses. "I he County or its contractor sltu.h ,.anip les iaken (hiring a dredging, project are collected and stored properly and fl Ii within ttO days of the completion °latch-dredging project to NOAA, National Mkirine Fisheries Service, Southasi Fisherie,-; Science Center. Attn: Lisa Belskis, 75 Virginia Beach Drive. Miami. -Florida 33149. Gulf sturgeon lksue simples (i.e., lin clips or barbel clips) shall be taken in accordance with NM I'S SER( 's Protected Resources Di%ision's Gulf Sturtieon Tissue Sampling Protocol found at the NNIFS SFR ) PR 1) \,Veb site address: http:!;'sero.runis.noati.(2ov/pr'protres.htm. fho County or collfme:,ir ensuro samples taken dtiring i dRdt InC project are collected antl r tailed to ShR() Ottn. Dr. Stephanie Bolden) within 00 day:„ of the eoinpl.,:tion cltlicir dredging project. 17. iforaIxrotiiLiThqiit. Xino All dredging in sand mining areas \ill be designed to ensure that dredging will not occur within a minimum of 400 feet from tiny significant hardground areas or bottom struetures that serve as attractants to sea turtles for foraging or shelter. NMFS considers (for the purposes of this opinion only) a significant hardgiound in a project area to be one that. ovcr a horiyontal distance of 150 feet, has an average elevation above. the sand of 1.5 Feet ot 1,1c:itcr. nod Ii owing on it. The County or its contnictor sli ill enure that :,,and tIscir Distri,,As are adequately mapped to enable the dredge to stay at Icw-:t dOlt fcc:1 Counts or its contractor is uncertain as to what constitutes. 7,1i;11. 1301,:\I consult with \\1 PS ,SII.iRas Habitat Conservation Divisien 727-824-5317i and V\IFS Protected Resources Division (727-g24- 5312) for clarification and ,guiJanee. Walls of federtill>-maintained navigation channels, and jetties and other such man-made structures. are not considered hardQrounds for the purpose of this opinion, $, Truinin:; _ persowid 00 I lopper I he County or its contractor ITIUSt ensure the:t. all ContrLiCtcci iir.o:YcLi operautUt hopper dredges (whether privately-funded at fetIertily-fitncled C HOrWP:11 rflillin'! on measures of dredge opert.nion thin will minirni/c takes of sea It shall be the nicitch hopper dredging operation to establish operating procedures tlot are eonst.,tent with those that have been used successfully during hopper dredging in other regions of the coastal United States, and which have proven elii:ctiive in reducing turtleidredge intortictions. 'therefore. [IiSACF] Enijneering Research tend Development Center experts or other persons with expertise in this matter shall be invoked both Page 28 of 30 March 23, 2015 New Business 7-e 35 of 36 in dredg,e operation training. rind installation. adjustment. and monitoring of the rigid deflector drailhead assembly Horn \lay I du°ugh October 31. sea turtle nestinit -rind emergence SCASon. all lighting aboard hopper dredges anti hopper dredge pumpout barges ()penning within 3 nmi of sea turtle nesting beaches shall he Ihnited to the minimal lighting necessary to comply with U.S. Coast Guard and/or (IS!IA requirements. All nonessential lighting on the dredge and pumpout barge shall he minimized through reduction, shiekling, lowering, and appropriate placement of lights to minimi/e Itimination of the water to reduce potential disorientation effects on female sea turtles approaching the nesting beaches and sea turtle hatchlings making their way seaward from iheir natal beidelles. 4. Collier Coll ii is ll coin p k with 1 F 's Southeast Region Vessel Strike Avoidance tleasttro. and Rcporting for :11arincri (resised February 2008 lAppendix 4 of the "Lease of Borrow Area Ii to the Collier County Parks and Recreation Department for the Collier Count-) Witch Renourishment Project (Consultation Number SER- 2012-9274r ).: Vessel Strike Avoidance: In order to avoid causine injury or deinh to marine manumits and Sea turtles the measures ;mould be tilken hen ,:c.n',,istent with sale navigation: 1. Vessel opermors and aeos shall maintain a vigilant watch for- uterine mammals and sea turtles to avoid striking sighted protected sp,:cies, 2. When whales are sighted. maintain a distance of 100 yards or greater between the whale and the vessel, 3. When sect turtles or small cetaceans are sighted. attempt to maintain a distance of 50 .ards or greater between the an nil and the vessel whencio..ir possible. 4, When small cetm:,ans alo sighted while a \easel is underway (e.g.. bow-riding), attempt to remain parallel to tee tiamnah's cows.... At.tiiti excessive speed or abrupt ebanj.tes in direction until the cetacean tins let the ores 5. Reduce vessel speed to 10 knots or less when mother/calf pairs, groups, or large assemblages of cetaceans arc observed near an underway vessel, when safety pernlits. A single cetacean at the surface may indicate the presence or submerged animals in the vicinity: therefore, prudent precautionary measures should always be exercised, The vessel shall attempt to route around the animals, maintainirti it minimum distance or 100 ,.,aid s whenever possible. 6. Whales ioar stair:cc ;1i:flier:kit:dile locations or apinorich slowly moving vessels. When an animal Is sighted in die close proximity to a 1110Ving ‘C'SSei and v,,hen safety permits, reduce speed and shin the engine to neutral. 1)u not engage the engines until the animals are clear of the area, Additional Requirements for the North Atluntie Right Whale: Page 7)9 01310 March 23, 2015 New Business 7-e 36 of 36 l. |[n sighted whale iuhc|io\cdwbca North Atlantic right whale, federal regulation requires u minimum distance u[5■O" he maintained from the animal (50C ]( 224]0] (c)). Z. \/esxc|s cxicrto„i hale cjhcd habitat are required to report into the Mandatory Ship Reporting stem l Mariners shall check with various communication media k`rgen*ml imfunz1`*nrconrdiniz, uvoidiu4 ship sti ikes mid specific intrniation regarditit North Atlantic right whale sighting locations. These include NOAA weather radio. Coast U000iNAVTL}{ broadcasts, and Notices to Mariners. Commcsi4l mariners calling on United States ports shou J view the most recent ersion al the ND\A/\!St () produced |n^;niop, CI) entitled~A Prudent Mariner's (itude to Right ` ( •ontact the N>1|/S Southeast Region, Protected Resources [ivisiou for more. 4. Injured, dead, uruumogicJ t \sbo|xsnhoo|d he initnediatel' reported to the U.s. Coast (Juard via VIII' Channel O. Injured or Dead Protected Species Reporting: Vessel crews shall report ,icb\ingiso[env injured ocdcxd protected species inimecialely, ruuzrd|ouooinhetherthe ci or death is caused 11., ■our vessel. Report marine mammals to the Southeast \|.3. SiwoJioe X77-433'x299. Report sea turtles vo the N\1I'S' Southeast Regiaou\ |:ihc death of uterine tutunnial sas eumrdbyu coUision your rso xspousibl� parties/cx sh U rrm ui uov tillable to Uhe rcupcetivc 3o|vnttc&od stranding n,at^onL ao uccdcd. N&1FS' Southeast Regional Mice shall be immediately notified of'the strike *mail [�11,,PIV) using the attached vessel strike reporting form, Page ]Oo[J0 March 23, 2015 New Business 7-f 1 of 42 EXECUTIVE SUMMARY Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March 10,2015 for Collier Creek Dredging Project Design,Permitting and Bid Assistance,approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of $68,845.90, authorize the County Manager or his designee to execute Work Order, authorize necessary budget amendment and make a finding that this item promotes tourism. OBJECTIVE: To authorize approved of proposal from CB&I for Collier Creek Dredging Project Design, Permittin and Bid Assistance. CONSIDERATIONS: The Feasibility Study to identify the current issues and potential solutions at the Collier Creek entrance was completed by Coastal Planning and Engineering/CBI in February 2015. Capri Pass meets the Marco River on the north side of Marco Island in Collier County, Florida and is flanked to the east by the Ville de Marco West condominium (VDMW) and to the west by a terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local boaters to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay. Residents of Marco Island have raised concerns to Collier County about the safety of boaters navigating through Collier Creek's entrance and the amount of scouring that is occurring at the VDMW seawall and docks. As sand migrates east from Hideaway beach, it is overtopping the terminal jetty and infilling the already narrowing entrance to Collier Creek. Collier Creek meets the Marco River at a right angle and strong currents from the River are creating turbulence along the eastern side of the Creek entrance at VDMW. Through detailed survey, reconnaissance level investigations, public testimony and a cursory engineering analysis of tic area, CB&l developed several potential solutions to stabilize this bay inlet. 1. Enlarge Entrance Channel to Equilibrium Cross Section 2. Move Terminal Jetty West 3. Remove Terminal Jetty 4. Adjust the Terminal Jetty 5. Modify Dredging Practices 6. Coastal Structures to Realign and Streamline the Creek Further to the West 7. Constrain the I low in Collier Creek In most probability, the successful solution to a stabilize Collier Creek will most likely employ a combination of solutions listed above. To assure the correct combination, a numerical modeling study is recommended. This study will however require time to execute and validate. Due to safety concerns, Collier Creek will need to be stabilized first through dredging to allow sufficient time for the most effective solution to be identified. The modeling effort will be able to provide additional assurances in the chosen structural and sediment management modifications, prior to construction. March 23, 2015 New Business 7-f 2 of 42 The attached proposal from Coastal Planning and Engineering/CBI will provide the engineering and permitting needed to obtain a Notice-to-Proceed (NTP) from FDEP to proceed with the dredging. This approach will stabilize the inlet for a sufficient period of time to allow the proper investigation and modeling to occur and to assure the proper long term solution. There is a history of utilizing Tourist Development Tax (TDC) funds to maintain this inlet. This inlet was dredged in 200 I and 2012 and a terminal jetty was installed in 2005 using TDC funds. Dredged sand will be pumped and placed to the public Central Marco beaches to eliminate ponding and improve drainage. Thirty percent (30%) to forty percent(40%) of the Marco Island boat traffic use this inlet to access the Gulf and public marina at Smokehouse Bay. FISCAL IMPACT: A budget amendment moving funds in the amount of$68,845.90 from TDC Beach Renourishment Fund (195) Reserves to the Collier Creek Dredging Feasibility project 90064 will be required. The Collier Creek Dredging project budget will be increased from $59,807.44 to $128.653.34. GROWTH MANA:sF1" :'?NT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the March 12, 2015 Coastal Advisory Committee (CAC) meeting this is was unanimously recommended for approval by a 6 to 0 vote. LEGAL CONSIDERATIONS: Pass and inlet maintenance is an authorized expenditure pursuant to the Tourist Development Tax Ordinance No. 92-60, as amended. This item requires the TDC to make a recommendation as to whether the expenditure promotes tourism. This item has been approved as to Eai-m and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Board of County Commissioners accepts a proposal from CB&I Coastal Planning & Engineering dated March 10, 2015 for Collier Creek Dredging Project Design, Permitting and Bid Assistance, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of$68,845.90, authorize the County Manager or his designee to execute Work Order, authorize necessary budget amendment and make a finding that this item promotes tourism. Prepared 13y: J. Gary ^.ic:Alpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Prouair. Management Department Attachments: A) Draft Feasibility Study Collier Creek; B) Proposal March 23, 2015 New Business 7-f ' \. CB&I Coastal Planning &gr�iri ring, Inc. 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 44,z 4,z1 a Tel: +1 561 391 8102 Y'r Fax: +1 561 391 9116 www.CBI.com March 10, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: Collier Creek Inte3 i: -, Dredge Analysis & Design, Agency Coordination, Construction Plans & Specifications, Bid Assistance, and Construction Services (Contract No. 13-6164-CZ"Professional Services: Architect and Engineering") Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Coastal Planning & Engineering, Inc. (CB&I) to perform staff engineering tasks under the above referenced contract, to support the County prepare and construct the interim dredging of Collier Creek. CB&I will conduct a dredge analysis to determine :aedge and disposal areas, coordinate with agencies for permitting of the proposed dredging, produce construction plans and technical specifications, coordinate with FDEP for a Notice to Proceed, provide bidding assistance to the County, and serve as the engineer of record to certify this project. A detailed scope of work is attached in Exhibit A. A fee proposal is included as Exhibit B, and the rate schedule is provided as Exhibit C. The cost with time and materials is not to exceed $68,845.90. Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the Notice to Proceed. Very truly yours, 7 f Thomas P. Pierro, P.E., D.CE. Director CB&I Coastal Planning & Engineering, Inc. cc: Gail Hambright, Oollit. County Government Tara Brenner, P.'.....:., C.:741 I Stephen Keehn, P.E., CB&I i March 23, 2015 New Business 7-f 4 of 42 Exhibit A Scope of Work March 23, 2015 New Business 7-f 5 of 42 Collier Creek: Interim Dredge Design, Agency Coordination, Construction Plans & Specifications, Bidding Assistance and Construction Services Collier County,Florida Scope of Work Contract Number 13-6164 Introduction To address the current conditions in Collier Creek, the County wishes to conduct an interim dredging project in 201f,. Ch&1 Coastal Planning & Engineering Inc. (CB&I) will provide the engineering services described below as required to obtain a notice to proceed from Florida Department of Environmental Protection (FDEP), permission from the United States Army Corps of Engineers (USACE) and conduct interim dredging of Collier Creek. This proposal contains the tasks necessary to bring the project through construction. CB&I will consult with FDEP and USACE to determine a project scope and required permitting. CB&I will support the County's inspection efforts before and during construction and will develop the post- construction report and certification based largely on the surveys, reports and observation of the contractor and the Cou:,.ty during construction. This proposal assumes that no new permit applications, surveys, field investigations, studies or modeling will be required. 1. Dredge Design This interim dredging event is intended to be limited in scope to address hot spots within the channel that cause turbulence and impede navigation. The December 2014 CB&I survey data will be used as the pre-construction condition for design of the dredge areas. CB&I engineers will review the December 2014 conditions against the previously permitted dredge template to identify areas requiring interim maintenance. The interim dredge area will be finalized through consultation with the Coastal Zone Management Department to meet County objectives. The disposal area will be identified and delineated within permitted disposal areas. The objectives of the interim dredge design will be to improve navigation as a temporary solution while the comprehensive analysis of Collier Creek alternatives is being conducted and to utilize a disposal location that will extend the project life longer than the last dredge project. Volume calculations will be completed to determine the quantity of sand to be dredged. A dredge design and a complcle set of design documents will be provided to the County for review. Upon approval from the Counry.. C13&l will incorporate this design into the construction documents. Surveys arc not included v.itO this proposal; the interim design will be based on December 2014 surveys, and available monitoring or as-built surveys of Collier Creek or Hideaway Beach. 2. Minor Permit Mod & Agency Coordination It is the County's desire to return the creek to 2005 conditions and dispose of the material in a location that will maximize the time before infilling of the creek entrance occurs; this may not be attainable under existing permits. The construction area will be limited to that described within existing permits (1 DEP Permit No. 0309260-001-JC & 305112-001-JC) or requiring no more than a minor permit moc'.ilication. The intent is to obtain a notice to proceed quickly and avoid March 23, 2015 New Business 7-f 6 of 42 the need for a major permit modification or long permit review/approval process. We will conduct a thorough review of existing and recent permits and consult with FDEP and USACE during the design phase of this work. CB&I will work with the agencies (FDEP and USACE) to utilize existing permits to allow for this interim dredging project. Based upon consultation with the agencies and the County, the dredge and disposal areas will be determined. This phase will not exceed efforts of a minor permit modification. In support of acquiring a Notice to Proceed. CB&I will coordinate with FDEP and submit the following information: 1. Construction plans and specifications. 2. Updated Sediment QA/QC and/or physical monitoring plans (as necessary) 3. Turbidity monitoring qualifications. The names and qualifications of individuals performing water quality functions along with 24-hour contact information shall be submitted for approval. A copy of the plans and .pecitications will also be provided to the USACE in Fort Meyers, FL. 3. Construction Plans & Specifications CB&I will prepare construction documents including construction plans and specifications necessary for bidding the project. The construction plans will include plan views and cross- sections sufficient for the construction of the interim dredging project. The disposal site will be delineated within areas parmitted by FDEP and USACE permit conditions. The plans will be based on the I)ccemTTer T a I rl survey. Specifications developed for the project will include: Technical Specifications with Environmental Protection Summary. We will integrate the QA/QC plan, turbidity standards, and permit conditions into the work. It is assumed, that the sand samples collected during the December 2014 field investigation are sufficient for the QA/QC process and that no new samples will be required. The Engineer will provide plans and specifications in Acrobat and Word format. The quantities will be based on the December 2014 survey. 4. Biddin,# CB&I will assist the County in their lead of the bidding process. CB&I will attend the Pre-Bid Meeting, and will prepare a basic addendum if needed. Once the bids have been opened, CB&I will assist the County in reviewing the bids and provide a recommendation to the County based on a review of the submitted bids. 5. Engineer of Record As the engineer of record_ CB&I will conduct pre-, during- and post-construction tasks necessary for certification of the Inject. A CB&I engineer will attend the pre-construction conference. March 23, 2015 New Business 7-f 7 of 42 During construction. CB&I will support the County's inspection efforts and perform occasional site visits to inspect the work. Based largely on surveys, daily reports and observations made by the dredge contractor and County inspectors, CB&I will prepare a post-construction report and certification to meet permit requirements. Summary This work will be performed on a time and materials (T&M) basis with a cost not to exceed $68,845.90 as outlieed in the attached fee spreadsheet. The work will be completed within 180 days of receipt of the No.ice to Proceed. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes, provided that if a contract is awarded to CB&I Environmental& Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source irilhout restriction. March 23, 2015 New Business 7-f 8 of 42 Er. Exhibit B Fee Proposal 0 0 (n N. iv) o N o N O r CO U M ' �' N 7 U v O L CO N �'Y T 0 0 O O V O) i 3 .III❑ - cD O r> V m [6 O .1 °0 p 0 N .- O 2 Z c0 n V u t O - V N ,- V ,- N V CO U E - 9 a C 0 0 9 '« m N 0 O O O '- r co N o 0 S (n UT Q C c En a_ o N N r LfJ V I< O ,: O = IR K) d y y 2 .2 a n a C N O U O T O. E 0 O o re O V V N 0 ro o u a S O (n ro r, c I G O Q co O p❑7 O N O O 0 E;O a O ' N V , m U s = n F�J LL E J N N Q N a J m (D 0=U m 2 o a C M O .0 o N N V E- Ol co w'O c cv O o o v a� a = is OE U O Z 0 CO N(n U N d Q1 0- T O m ( W = C Oy Er. tu W U m LL U Q _ co` I v, 0 V N O ` N X v ,_. , o O N W 5 Z O '0,O S (M K (i 0 c O 0 1 LJ 0 p U m v LLI N+_ c v m = U s o V o 0 - 1 _ ICI Fn ( - w (n 2. : : ! 0. y o a, O O O 0 O II it II 0 1- O ti N co N O m C) V (n V 7 0 0 Q1 .O. V co co t- (N N- N- (D M N 0 U U U O ED- (•1 M d = W N N n N O W O (D O -J Q I- 0 o H c I C -p c 0 O o o .a U u T w E c o n cn (n a m a F- o p `o c 2 a u w m c N K m 2 .2 `o O 2 a a a c T a ..=o c v - m c_ o a c 0 2 U m W '- N el V N March 23, 2015 New Business 7-f 10 of 42 :--FL:,-,ki. (-7„).„,i .,,. ,,....f,,, ' ; ,j. Exhibit C Rate Schedule March 23, 2015 New Business 7-f 11 of 42 Exhibit C SCHEDULE B: RATE SCHEDULE Standard Hourly Title Rate Principal _ $ 206.00 Senior Pro :c Manager _ $ 172.00 Project M e: er $ 147.00 Senior Engineer $ 157.00 Engineer $ 123.00 Senior Inspector $ 96.00 Inspector $ 76.00 Senior Planner $ 139.00 Planner $ 110.00 Senior Designer $ 114.00 F a :•csi rr $ 94.00 E nvironmr r:c!Specialist $ 109.00 Senior Environmental Specialist $ 134.00 Scientist/Geologist $ 93.00 Senior Scientist/Geologist $ 118.00 Marine Biologist/Hydrogeologist $ 110.00 Senior Marine Biologist/Hydrogeologist • $ 138.00 Senior GIS Specialist $ 139.00 GIS Sp'calist $ 102.00 r L ri:. it .c Ieostrative $ 62.00 SeniorTecHnician I $ 85.00 Technician $ 72.00 Surveyor and Mapper $ 120.00 CADD Technician $ 81.00 Survey Crew-2 man $ 130.00 Survey Crew-3 man $ 161.00 Survey Crew-4 man $ 189.00 SeninrA;c'SSect $ 154.00 LArc si $ 121.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 March 23, 2015 New Business 7-f DRAFT 12 of 42 FEASIBILITY STUDY COLLIER CREEK COLLIER COUNTY, FL ¢sC r ./4 t M.Y • .—..•. ;Y' �Y"��,..'_q ..;' 14P 10! aq_ ... f ..A '... fe , . � � Photo Courtesy of Sun Times 10-18-2014 Prepared for: Coastal Zone Management Department Collier County,Florida Prepared by: CB&I Coastal Planning&Engineering,Inc. February 2015 March 23, 2015 New Business 7-f _;RAFT 13 of 42 FEASIBILITY STUDY COLLIER CREEK COLLIER COUNTY, FL EXECUTIVE SUMMARY The primary objectives of this study are to identify the current issues at the Collier Creek entrance and to identify potential solutions. The area of concern is the entrance to Collier Creek which meets the Marco River on the north side of Marco Island in Collier County, Florida and will focus on the area from monument 1-1-14 (near the easternmost T-groin) east to H-16. The Creek entrance is flanked to the cast by the Ville de Marco West condominium (VDMW) and to the west by a terminal jetty on Marco Point, the eastern end of Hideaway Beach. This creek is used by local boaters to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay. Residents of Marco Island have raised concerns to Collier County about the safety of boaters navigating through Collier Creek's entrance and the amount of scouring that is occurring at the VDMW seawall and docks. As sand migrates east from Hideaway beach, it is overtopping the terminal jetty and loll fir We already narrowing entrance to Collier Creek. Collier Creek meets the Marco River at a rigkt angle and strong currents from the River are creating turbulence along the eastern side of the Creek entrance at VDMW. CB&I conducted site visits and a reconnaissance level field investigation to identify the current conditions of this area and recorded that turbulent conditions are present at the Creek's entrance in the hours around peak tides and are stronger on incoming tides. Through cursory engineering analysis of this area, CB&I presents several potential solutions in this feasibility study. 1. Enlarge Entinnce I'cannel to Equilibrium Cross Section 2. glove Terminal L.t y West 3. Remove Terminal Jetty 4. Adjust the Terminal Jetty 5. Modify Dredging Practices 6. Coastal Structures to Realign and Streamline the Creek Further to the West 7. Constrain the Flow in Collier Creek It is recommended that alternatives 1, 2 4 and 5 be implemented to improve inlet performance. Prior to adjusting the tcr: inal jetty. a numerical modeling study is recommended. The modeling effort will be able to :3!o' ide additional assurances in the chosen structural and sediment management modifications, prior to construction. If the jetty cannot be moved sufficiently west, then removal of the terminal jetty should be considered. Early coordination with FDEP and State Lands is essential, prior to selecting the final configuration. CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f D RA FT 14 of 42 FEASIBILITY STUDY COLLIER CREEK COLLIER COUNTY,FL TABLE OF CONTENTS 1.0 INTRODUCTION 1 2.0 BACKGROUND AND HISTORY 1 2.1 Historic Enquine 2:ine of Collier Creek 3 2.2 Historic Beach :�uurishment/Ent.tincering at Hideaway Beach 3 2.3 Historic Aerial Review 5 3.0 SITE VISIT 5 4.0 SURVEY METHODS 5 5.0 ENGINEERING ANALYSIS 7 5.1 Description of Data Utilized for Analysis 7 5.2 Channel Cross Section Analysis 7 5.3 Volumetric Change Analysis 8 5.4 Channel turn f.;:; Ana vsis 11 5.5 Inlet Stability , .....Eris 12 5.6 Sediment Quality Analysis 13 6.0 COASTAL PROCESSES ANALYSIS 14 7.0 ENVIRONMENTAL PROTECTION 15 8.0 ALTERNATIVES DEVELOPMENT 19 9.0 GOVERNMENT PROCESS 23 10.0. RECOMMENDATIONS 24 11.0 REFERENCES 26 List of Figures Figure No. Figure 1. Project Location Map 2 Figure 2. CB&I Survey Vessel in Collier Creek 6 Figure 3. Delta Plot 2005 vs. 2014 10 Figure 4. Plot ofi l\Tha;er_H and Predicted Tides 11 Figure 5. Currents l'iotte.i in Cross Section 12 Figure 6. Sample Locations 14 Figure 7. Environmental Resources 16 Figure 8. Jetty Relocation Alternative 21 List of Tables Table No. 1. Survey Control 5 2. Profile Station Control 6 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 15 of 42 FEASIBILITY STUDY COLLIER CREEK COLLIER COUNTY,FL TABLE OF CONTENTS 3. Volume Changes December 2005 to December 2014 9 4. December 2014 Channel Area Below 0 ft. NAVD 13 5. Sediment Q.r,litV Summary 13 List of Appendices Appendix No. A. Stakeholder Meeting Minutes B. Historic Aerial Photographs C. Field Observation Report D. Certified Sur.\CV F:-,m ings E. Prolile Plots F. Granularmetric Reports & Grain Size Distribution Curves III CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DReFT 16 of 42 FEASIBILITY STUDY COLLIER CREEK COLLIER COUNTY, FL 1.0 INTRODUCTION The primary objectives of this study are to identify the current issues at the Collier Creek entrance and to identify potential solutions. The area of concern is the entrance to Collier Creek which meets the Marco on the north side of Marco Island in Collier County, Florida and will focus on the area from monument I-1-14 (near the easternmost T-groin) east to H-16. Residents of Marco Island have raised concerns to Collier County about the safety of boaters navigating through Collier Creek's entrance and the amount of scouring that is occurring at the Ville de Marco West condominium (VDMW) seawall and docks. As sand migrates east from Hideaway beach, it is overtopping the terminal jetty and infilling the already narrowing entrance to Collier Creek. Collier Creek meets the Marco River at a right angle and strong currents from the River are crcatinmt turbulence along the eastern side of the Creek entrance at VDMW. CB&I conducted site visit,; and a reconnaissance level field investigation to identify the current conditions of this area and recorded that turbulent conditions are present at the Creek's entrance in the hours around peak tides and are stronger on incoming tides. Through cursory engineering analysis of this area, CB&l presents several potential solutions in this feasibility study. Further analysis and modeling are recommended before implementing a solution. 2.0 BACKGROUND AND HISTORY Collier Creek is located on the north side of Marco Island and connects the Collier Bay to the Gulf of Mexico via. the '.larco River (Figure 1). The Creek entrance is flanked to the east by VDMW and to the west on a terminal jetty on Marco Point, the eastern end of Hideaway Beach. The Creek is subject to twice daily tides (semidiurnal) and is generally protected from waves by Hideaway Beach and Capri Pass Shoals. This creek is used by local boaters to access Collier Bay, residences and the Esplanade Shoppes on Smokehouse Bay. Recently, sand has been overtopping the terminal jetty and infilling the entrance to Collier Creek. Narrowing of the channel and increased currents have made navigation difficult Ihrou,gh the Creek at certain times of day. To keep the Creek open for navigation in the past. dreing and the construction of a terminal jetty on the western shore of the entrance have been bnplemented. After review of historic permits and interviews with stakeholders, a brief history of the engineering of the Collier Creek area has been compiled and is presented below. Notes from the stakeholder meetings and interviews can be found in Appendix A. 1 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 17 of 42 Vti t ' '.., 7.., 41 ��+^ry, (1l 1 (r/ 0 200 400 , • - MININIE Feet ,.-4. ri+•. J Marco of Mexko River Nrs y: 1 :w C-1 0 ,+'4"' C-2 �- :. j"•`-- Ville'de ' t '` MarcoNtest : C,3.5 ,tK 1 . w .14 # ''* ' \H 14, i' , • , , ,, , iFilltr— 0 \k LI A,- ,,,,., C6 • H-13 .•, • T . i a Marco Point n r�� K . ."""' 5.‘2101.1, tlijii,,,:., ' ,,,' , x . -°`1 'Pa Im 5t �` ar-^ 4',;":44,,, ,lx.. „,,,c. ' xs.4 zp d" § 'r,✓x ..P 1- - -,t~J 1' 7 -n .# y- i-• Notes: Legend: 1. Coordinates are in feet based on the • Profile Stations Florida State Plane Coordinate System, State Parks and Recreational Lands East Zone, North American Datum of 1983(NAD 83). 2. 2014 aerial photography provided by Collier Property Appraiser's Parcels Collier County, date flown December 18& 19, 2013. Figure 1. Project Location Map 2 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f RAFT 18 of 42 2.1 Historic Engineering of Collier Creek March 2001: Major permit modification to 11-2934539. Permitted dredging of the entrance channel to Collier Bay (aka Collier Creek) and installation of two additional temporary (geotextile) T-groins on Hideaway Beach (at H-2 and H-11). May — July 2001: Dredged to -10 ft. NVGD. Approximately 24,100cy of sand dredged and placed hetvv c,2:111-10 and 1-1-12 on north Hideaway Beach. 2001-2003: VDMW replacement of seawall and 10 finger piers and installation of concrete armor mat and sheet pile toe wall. January 2005: Permit no. 0222764-001-JC approved for beach nourishment on Hideaway Beach and construction of 10 permanent T-groins (replacing 7 geotextile structures) and a terminal jetty. Permit includes approval for dredging of approximately 240.000cv from Big Marco Pass ebb shoal. May 20;)5: Perm t modification 0222764-003-EM. Jetty design modified by lengthening the north end by 33 feet and shortening the south end by 33 feet. The bend in the structure is to remain at the originally permitted location, The purpose of the jetty was to extend the longevity of the beach fill and reduce the frequency of beach nourishment intervals. However, the beach at the jetty site has recently accreted, such that if the jetty were constructed as originally permitted, the structure would be located almost entirely upland of the 0.0' contour. Shifting the location and configuration of the jetty to fit the new shoreline will allow the structure to achieve the design intent. The modified jetty design lies within the l:ber( crs of the casement granted by the state. December 2005: l'erininal jetty construction completed. 136,350cy placed at South Point (T-128 to 1-I-4) and 180,420cy placed at Royal Marco Point (H-9 to H-13). 10 permanent T-groins constructed, 5 in each area, and a terminal jetty at Collier Creek entrance. August 2011: Permit no. 0305112-001-JC approved dredging of approximately 12,000cy from Collier Creek entrance to maximum cut elevation of-12.3 ft. NAVD88. Place the material along I lidcaway Beach between 11-12 and 1-1-14. 2012: ylaintenan H. 01Collier Creek entrance completed. December 2012: Permit no. 0309260-001-JC approved nourishment of Hideaway Beach between, H-1 & I1-7, H-4 & 1-1-9, and 14-9 & 1-1-13. Included the addition of 3 permanent T-groins on the north end of Hideaway Beach between H-12 to H-14. Permit also proposed modification of the terminal jetty. CEC proposed relocation to the west and extension of the tip. 2.2 Historic !!'itch Nourishment/Engineering at hideaway Beach �`.Ithougil this !ea..�ihiiity study is focused on the entrance of Collier Creek, events on the entire Hideaway Beach (11-1 to 1-1-16) and the migration of offshore shoals contribute to 3 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 19 of 42 the conditions in the creek. In the past 25 years, a total of 15 T-groins have been constructed in several phases, the beach has been renourished with sand dredged and trucked from various sources, Coconut Island has disappeared and Sand Dollar Island has grown and migrated. A brief history is chronicled below: 1990/91: Approximate beach restoration of southwest Hideaway Beach. 1997: Five tcinprr: ry gcotcxtile 'f-groins installed: 2 at South Point and 3 at Royal Marco Point. February 2000: Permit 11-2934539 approved repair and adjustment to temporary T- groins and fill placement. Mod-0l includes permitting for use of a nearshore sand source. 2001: Two temporary geotextile T-groins installed. January 2005: Permit no. 0222764-001-JC approved beach nourishment on Hideaway Beach and co.istrn,:tion of 10 permanent T-groins (replacing 7 geotextile structures) and a terminal Jett_,. lr:'r.aies dredrung of approximately 240,000cy from Big Marco Pass ebb shoal. May 2005: Permit modification 0222764-004-EM extended the fill template at Royal Marco Point by 500 feet with additional placement of 20,000 cy of sand. July 2005: Permit modification 0222764-005-EM extended and deepened the permitted Borrow Area. December 2 : Construction completed. I36,350cy placed at South Point (T-128 to H- 1!) and 180,-120:. placed at Royal Marco Point (1-1-9 to H-13). 10 permanent T-groins constructed_ 5 in each area and a terminal jetty at Collier Creek entrance. September 2008: Permit 11-0222764-008 for construction of riprap revetment for shoreline stabilization between 1-1-7 and 1-1-9. Emergency revetment was constructed between South Point and Royal Marco Point T-groin fields. February 2010: Major permit modification 0222764-006-EM for second phase of project ieel i,iins_; construction of 6 additional permanent T-groins and placement of 22,000cy o; , n 'Iideaway Beach between 1-1-4 and H-9. December 2012: Permit no. 0309260-001-JC approved nourishment of Hideaway Beach between, H-1 & H-7, H-4 & H-9, and 1-1-9 & H-13. bncluded the addition of 3 permanent T-groins on the north end of Hideaway Beach between H-12 to H-14. Permit also addressed modification of the terminal jetty. CEC proposed relocation to the west and extension of the tip. March-J4:1: 2;"1: Excavation of 30,000cy from the nearshore borrow area. Approximate 2:'.100cv were placed on North Beach (H-12 to H-14) and 5,000cy were 4 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 20 of 42 placed on Royal ..larco Point and Central Beach (11-4 to H-11). Construction of3 new T- groins. 2.3 Historic Aerial Review A review of GoogleEarth aerial photographs covering the study area is presented in Appendix B. The aerials illustrate the timing of groin construction and the evolution of Coconut and Sand Dollar islands and the changing conditions of Marco Point and the west side of Colli.i Creek. 3.0 SITE VISIT A site visit was conducted of Collier Creek on Marco Island on December 11, 2014. The objectives of the site visit were to meet with stakeholders, evaluate the specific conditions of the junction between Collier Creek and the Marco River and observe the beach conditions of Marco Point on the west side of the creek. The Findings from the stakeholder meeting and the observations documented during, this site visit are incorporated into the feasibility analysis report and details can be 0;nnd En he field observation report in Appendix C. 4.0 SURVEY METHODS This survey is in accordance with Chapter 5J-17, Florida Administrative Code (F.A.C.) Standards of Practice as established by the Florida Board of Professional Surveyors and Mappers pursuant to Chapter 472 of the Florida Statutes. All work was conducted under the direct supervision and responsible charge of a Professional Surveyor and Mapper (PSM) who is registered in the State of Florida. Survey data was collected December 16, 2014 through December 18. 2011. A <ignc(1 and sealed Topographic and Hydrographic Survey Map is provided in Append:. I). Vertical data was collected in the North American Vertical Datum of 1988 (NAVD 88). All horizontal data is provided in the Florida State Plane Coordinate System, East Zone, North American Datum of 1983/2011. The survey control was sourced from the National Geodetic Survey (NGS) and the Florida Department of Environmental Protection (FDEP). Corpscon6.0 was used for geodetic conversions from the National Geodetic Vertical Datum of 1929 (NGVD29) to NAV D88. It should be noted that 64-878-A25-2 and 64-73-A24 were originally published in N$,D 27 and later converted to NAD83/90 by the FDEP. The converted values were consistent with the 1y Al)'13 (201 1) values obtained using RTK GPS from NGS published control and were therefor not updated. Table 1. Survey Control Stamping Northing; Fasting Elevation 64 878 A25-2 585065.02 413941.24 N/A 64-73-A24 588145.05 410914.71 2.318 872 4991 C Tidal N/A N/A 4.40 872 1991 D "i idH 591727.19 417229.65 2.1 5 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 21 of 42 The offshore survey was conducted using an ODOM Hydrotrac sounder with digitizer on CB&I's 24-foot Privateer survey vessel with a centrally located hull-mounted transducer (Figure 2). A Trimble SPS461 DGPS and a TSS DM S-25 Motion Compensator were used onboard the survey vessel to provide navigation and attitude corrections. Water level corrections were based on manual RTK GPS water level measurements and the NOAA water levels recorded at station 8725110, Naples, FL. In order to maintain the vessel navigation along the profile lines HYPACK navigation software was used. This software provided horizontal positions to the sounding data allowing real-time review of the data in plan view or cross section format. HYPACK also provided navigation to the helm to minimize deviation from the online azimuth. " T.sty ,� //:;/- Figure 2. CB&I Survey Vessel in Collier Creek Topographic data was collected concurrently with the boat operations. Topographic data was collected on the piers and seawalls within the study area along the eastern shore of collier creek using RTK GPS methods. The approximate location of the terminal groin was located where exposed. Upland sections of the "H" profiles and "C" profiles were also collected using RTK GPS. Profile station locations are provided in Table 2. Table 2. Profile Station Control Stamping Northing Easting Azimuth 11-12 596064.92 41 3748.34 317.51 H-13 596373.52 414134.34 317.51 H-14 596628.92 414569.15 317.51 H-15 596680.12 415191.15 317.51 C-1 597116.4 414927.15 47.51 C-2 596968.92 415062.24 47.51 C-3 596821.44 415197.33 47.51 6 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 22 of 42 Stamping Northing Lasting Azimuth C-3.5 596747.7 415264.87 47.51 H-16 596673.92 415332.45 317.51 C-6 596476.92 415366.99 80.06 C-7 596279.93 415401.54 80.06 C-8 596082.93 415436.08 80.06 I -(; 595885.94 415470.62 80.06 C-1 ? 595688.95 415505.16 80.06 C-11 595491.95 415539.7 80.06 5.0 ENGINEERING ANALYSIS 5.1 Description of Data Utilized for Analysis An examination of the available data was performed to assess the coastal processes of the study area. The data analy,cd ir.ciudes: topographic and hydrographic surveys conducted by Humiston & Moore Engineers 1I-1 CB&1 Coastal Planning & Engineering, Inc. (CB&I f/k/a CPE), current measurements collected by CB&l. GoogleEarth aerial photography and anecdotal evidence/observations during field visits conducted on December 11t1', 16th, 17`1h & 18`", 2014. The survey data utilized for the analysis is summarized below. April 2005—Hideaway Beach T-groin pre-construction survey (H&M) December 2005-- Hideaway Beach T-groin post-construction survey (H&M) December 2006 — Hideaway Beach T-groin 12-month monitoring survey (H&M) July 2087-- I ;ids::,Vav Beach "l -groin 18-month monitoring survey (H&M) December 2 : lideawav Beach 1-year post-construction monitoring survey (CPE) December 2014-- Feasibility analysis survey (CB&I) 5.2 Channel Cross Section Analysis Comparative cross-section profile plots of Collier Creek are included in Appendix E. These cross-sections illustrate changes in the Creek's depth, width and cross-section area between April 2005, before the terminal jetty was installed, and December 2014. The timeframe represented by the surveys can he in-ekc❑ into three time periods for discussion of the changes: 1) 2005:jetty in:;tailed 2) 2007/09: interim equilibrium established 3) 2014: represents the current condition and illustrates the combined effects of excess sand and the jetty on the channel equilibrium Review of the channel cross sections has revealed the following trends over the last nine years: hbb Shoal: In 2011, the ebb shoal around C-3 shows a smaller cross-sectional area, with a narrower :iui sHIlower bottom profile (below -10ft NAVD) and a narrower top width 7 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 23 of 42 compared to the 2005 conditions. The results of the last maintenance dredging are not clearly apparent in this area. Inlet Throat: The inlet throat is located between the terminal jetty and the VDMW seawall near profile C-3.5. This cross-section has a smaller cross-sectional area with a shallower and narrower bottom in 2014 than it did in 2005. The latest maintenance dredging event in 2012, made the top of the channel wider above approximately -5ft NAV D. Main Channel: In general, the main channel (C-6 to C-11) cross sections have gotten moderately smaller and shallower. The cross-sectional area of these main channel profiles has either been reduced or has remained the same over the past nine years. The top width of the channel cross sections, vary profile to profile with some being wider, while others are about the same as they were in 2005. Shrinking of the inlet cross sections is visible in the profile plots. It appears that the terminal jetty has made the inlet :I,ro_: narrower and shallower, which has impacted the entire channel. This trend vvas likely ag eted by excess sand from recent nourishment and dredge disposal operations updrift of Collier Creek on Hideaway Beach. The 2012, recent dredging event had its greatest benefit above -1 Oft NAVD where it increased the channel's width. Scouring forces that are needed to maintain the channel depth cannot overcome the recent deluge of sand entering the inlet. Although natural forces may be able to slowly correct this trend in the future, it would be best to address the terminal jetty and excess sand that are contributing to the shrinking of the inlet cross section. To return ti.c inlet to a more natural cross-sectional area, the goal would be to re- establish the Aaril 305 e; a s-section between C-3 and 11-16_63.8°. The Creek's west bank would need to retreat (,;)pro.vimately 20 to 60 feet (this amount varies by depth and profile location) and the channel would need to deepen by approximately 5 to 10 feet. 5.3 Volumetric Change Analysis Using survey data from December 2005 and December 2014, a volume change analysis was conducted of the study area over the nine-year timeframe after construction of the terminal jetty. The region was divided into six areas for the volume calculations as shown in Figure 3 and reported in 'fable 3. The "lalller Creek area extends from profile C-3.5 to C-11; the Ebb Shoal area covers the entrance to Collier Creek: the Marco Point Beach area extends from H-14 to H- 16 and up to 300 ft. offshore. There arc three offshore regions that extend to the northern shore of the Marco River: Offshore Beach, Offshore Ebb Shoal and Offshore VDMW. 8 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 24 of 42 Table 3. Volume Changes December 2005 to December 2014 Loss (cy) Gain (cy) Net(cy) Collier Creek Area (C) 6,250 8,290 2,040 Ebb Shoal Area (E) 1,230 4,040 2,810 Offshore Ebb Shoal (OSE) 16,070 1,700 -14,370 Marco Point Beach Area (B) 20,050 830 -19,220 Offshore Beach (OSB) 18,030 14,030 -4,000 Offshore Ville de Marco West 15,880 4,560 -11,320 (OS-VDMW) Although sand has been placed on Hideaway Beach and Marco Point during this time period, the Marco Point beach area has experienced erosion over the past nine years. This region is east of the last installed T-groin and does not have any shore stabilizing structures. It appears that the beach area may be losing sand offshore and to the ebb shoal region to the east. This could be a result of a physical channel within Marco River reestablishing itself along the shore of Marco Point. The ebb shoal region has been largely accretional since 2005. A shoal with gains of up to 4 ft. of elevation, exists in the center of the entrance to Collier Creek and contributes to the turbulence and high currents. East of the ebb shoal, scouring has occurred near the VDMW observation dock. The interior portion of Collier Creek has been relatively stable compared to the area closer to the throat (around C-3.5) which has experienced gains and losses of up to +/-5 ft. in elevation. On the western shore of the Creek near H-16, erosion has occurred since 2005 while, on the eastern shore, H-16 has accreted possibly due to underwater construction and improvements to the VDMW seawall and sand entering the inlet and forming the ebb shoal. 9 CB&I COASTAL PLANNING&ENGINEERING, INC. JJ)) r V N J ■ I \ :]-- I I I I '- , r' X M 8_ y Y V L A s QQ fi O 4 ,. 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CAA LINNI March 23, 2015 New Business 7-f DRAFT 26 of 42 5.4 Channel Currents Analysis Due to project constraints, the survey did not occur during a peak tidal cycle. This fact is recognized and taken into consideration during the evaluation of alternatives within this report. It is recommended that a more detailed analysis of the currents in the Creek be conducted using the deployment of ADCPs during a complete lunar month to capture the variability of currents throughout the entire cycle. Currents were measured around piers and docks on the eastern shore (at VDMW) and along two cross sections (H-16 and C-3); Figure 6 shows sample locations. The currents were collected to characterize the flow at the entrance to Collier Creek. During the field investigation conducted by CB&I, the tides were measured and are shown compared to the predicted tides in the Marco River and the measured and predicted tides of Naples according to a NOAA tide gauge (Figure 4). Profile cross sections of H-16 and C-3 including the collected current measurements are provided in Figure 5. RTK Measured Water Level - Marco River Predicted -NOAA Gauge Naples,FL -----Naples Predicted Currents 1.500 2 x x 1.000 15 x x „ 0.500 _ to i 01 1 i, x r r ' r t ;1 ' r ' ; j x 1 i ; 1 i 1 0•000 x i ;. 05 YY ty4 ; r , , r A r , r 1 i r , r r , r S .0.500 ; .. r , r ,, tt `. ; 0 , r r i i i `A. • • 1 i ; e 1 ♦ i ; r 1 i • It , +� • r • i �. 1 r i t t +1 xti.r r , r ' 1 / 1 x 4.000 i s 1 ,ter d i xr , 45 i 1 1 i R ri 1 r I t i+ i x .500 r i i >a 1 " I : x .1 5• X 1 ■ x , r ' ♦r x x -2.000 -1.5 .2500 2 12/141200 PM 12/1512A0AM 12/151200PM 12/161200AM 12/161200PM 12/171200 AM 12/1'1200 PM 12/181200AM 12/181200PM Figure 4. Plot of Measured and Predicted Tides 11 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 27 of 42 e:k Ehli'.'1. I r Jtu i ' r .tkt .In .\ r' f? ,r J ,.c. e:x: 70; r,.r gra 'n', ',to '+fl ✓r iMn irx..k i -1."".(! -i N1 '.i :.:: `..' 1 rr 5.:., t:._ :.. a,,; tiV.' ..•A J.^. t'I:Vt 3n ..1'K;. V:P,rf '.!SLr) Figure 5. Currents Plotted in Cross Section 5.5 Inlet Stability Analysis An inlet stability : iialysis was conducted, and it was found that the inlet is nearly stable. Table 4 provides the December 2014 cross sectional channel areas that were calculated below 0 ft.NAVD, the width (east to west) of the 2014 channel and the section length (north to south) for each profile in Collier Creek. The available data is not sufficient to explicitly identify where the existing conditions are on the stability curve but does provide information about the general conditions at two cross-sections. At profile C-3.5, the inlet is being constrained by both the terminal jetty and sand depositing in the inlet. At profile 1-1-16, the inlet is scouring to create a wider cross section but has become progressively shallower since the jetty was built in 2005. The equilibrium throat': crop ,cctional area below 0 ft. NAVD is approximately 2,000 ft2. Addition data would be necessary o complete a more detailed stability analysis. 12 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 28 of 42 I ah1 , ll�ccmber 2014 Channel Area Below 0 ft. NAVD Perpendicular Section Length Profile Line Width(ft) Area(ft`) (11) C3 3,225 248 150 C3.5 1,938 179 100 1116 63 1.832 240 150 (6 1,884 226 200 C7 1,909 227 200 C8 1,948 200 200 C9 2,026 230 200 C10 2,138 230 200 C11 2,303 311 100 5.6 Sediment Qualify Analysis As part of the field invc�. i:_a'.ion, 5 sediment samples were collected and analyzed. One sample was collected on the dry, mid-beach near 11-14 and four samples were collected within Collier Creek using a ponar grab sampler. A map showing the location of sediment samples collected is provided in Figure 6. Sieve results in the form of granularmetric reports and grain size distribution curves are provided in Appendix F and summarized in Table 5. Table 5 Sediment Quality Summary ll lJSCS Mean Grain Dry Munsell Sample Name L Size (mm) Silt Content(%) Color Beach-01 SVJ 0.25 1.49 5Y-8/1 CC-01 SW 1.46 1.54 5Y-8/1 CC-02 SW 0.31 1.22 2.5Y-8/1 CC-03 SW 0.76 1.23 2.5Y-8/1 CC-04 SW 0.23 1.45 2.5Y-8/1 13 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 29 of 42 a- t -- TT A M� Wl,A, , ... ,,, , --elwav . .. . . .--f, ..,„ Marco River Oct 597000 , cc 01 F- c-as ., Illecie 4j 'e. . -. 0 300 600 . ."° a ..cc-01 IiiarcIVVettl ;: i 4. . , t "' / -, ar , /••H 14 f�s CC 04 '�` �Leq @ld: k ! 4 y • Current Measurements • Collected Sediment Samples oc o s _ - • Profile Stations , . Notes: ocR z •.n, -r 1 > , 1.Coordinates are in feet based on the ra Florida State Plane Coordinate System, Oc„ �-''M� East Zone,North American Datum of 1983(NAD 83). j' ' ik 2.2014 aerial photography provided by ,, f 0 "t• Collier County,date flown December 18&19.2013. o o Figure 6. Sample Locations 6.0 COASTAL PROCESSES ANALYSIS The coastal processes since December 2005 are illustrated in Figure 3 and Table 3, and are discussed in this section. The elevation change chart shows areas of erosion that proceed into down drift areas of accretion. The large erosion region at the beach of Marco Point lost 19,200 cy since December 2005 and the accreting areas offshore of Marco Point, the ebb shoal and Collier Creek gained 18,400 cy during the same period. This correlation between loses and gains suggests the main pathways for the sand transport. It appears that sand eroding from Hideaway Beach is transported into Area B (beach and nearshore east of H-14), which is downdrift of the last T-Groin, and then proceeds into Area OS-B (offshore beach) and Area E (ebb shoal); losses from Area E move into Area C(Collier Creek). By combining the volumetric changes associated with each region on Figure 3, with knowledge of the dredge and fill activities during this timeframe, we gain an understanding and how the installation of the terminal jetty in 2005 and dredging has affected the area. It is apparent, that the combined influences of the jetty and the large amount of sand depositing into the ebb shoal and main channel of Collier Creek have led to the conditions causing the high currents and turbulence. Inlet cross sections at the Creek entrance have become smaller due to sand deposition and the jetty location. Similar turbulent effects from this type of narrowing are seen at Haulover Inlet and South Lake Worth Inlet on the Florida east coast. 14 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 30 of 42 7.0 ENVIRONMENTAL PROTECTION The following info:matioa describes the environmental resources located in the vicinity of the study area, including Collier Bay, Collier Creek, and along the beach and nearshore marine habitat along Hideaway Beach between 1-1-1 and H-16. Figure 7 shows the location of these resources relative to the study area. 7.1 Threatened and Endangered Species Sea Turtles Five species of sea turtlra. can be found in Florida waters: loggerhead (Caretta caretta), green, (Chelonia nodcrs), (Dermochelvs coriacca), hawksbill (Erctmochelys imbricata), and Kemp's ridley (Lehidochelys kempii). Green (Florida breeding populations), leatherback, hawksbill, and Kemp's ridley sea turtles are federally listed as endangered, and the Northwest Atlantic distinct population segment (DPS) of loggerheads is federally listed as threatened. Of the five species, only loggerhead and green sea turtles are documented as nesting on Collier County beaches. During the 2013 nesting season, two green sea turtle nests and 1,091 loggerhead sea turtle nests were recorded on Collier beaches (FWC, 2013). Along the City of Marco Island, which encompasses 7.1 miles of beach from inside Big Marco Pass (Hideaway Beach [H-1 to H- 16]) south to Ca<amba Pass (R-131 to R-148), there were 93 loggerhead nests documented during the 2013 nesting c:;son (CCPRD, 2014). The study area is not located within the nearshore reproductive or terrestrial critical habitat areas for the threatened loggerhead sea turtle (Caretta caretta). However, there are critical habitat areas designated on the north side of Big Marco Pass for NWA DPS of loggerhead sea turtles: both the nearshore reproductive critical habitat LOGG-N-26 and the terrestrial critical habitat LOGG-T-FL-28 span from Big Marco Pass north to Gordon Pass (79 FR 39755). Collier County minnai? impacts to sea turtles by constructing projects outside of sea turtle nesting season and i)v .n;k in<e with NMI S's Seer Turtle and Smalltooth Sawfish Construction Conditions (NMFS, hich include education of project personnel on how to monitor for and respond to the presence of sea turtles during water-related project activities. Additionally, any use of hopper dredging would comply with the NMFS Gulf of Mexico Regional BO for Hopper Dredging (NMFS, 2003). Collier County will collect annual sea turtle nesting, escarpment and lighting surveys in compliance with all permit requirements. Florida Manatee The study area is locatei locate within both critical habitat and protection areas for the endangered Florida manatee (7'F lice its rnanrrnrs Iatiro.vris). Critical habitat for the Florida manatee is designated for all U.S. territorial waters adjoining the coast and islands and all connected bays, estuaries, and rivers from Gordon Pass, Collier County southward to and including Whitewater Bay, Monroe County (50 CFR Part 17.95[a]). Manatee protection areas (FAC 68C-22) were established as part of the Florida Manatee Sanctuary Act (§379.2431(2), F.S.) to protect manatees and their habitat. The manatee protection area adjacent to the Project Area regulates 15 CI3F,I COASTAL PLANNING& ENGINEERING, INC. l`Cpels014sEnter(m5e`ColieM1153515`MA,Coher Creek_EmlronnSMal_COndbo sfNtl z N -, a W 2 H � i -�my o O gg>�"yam �v k _S .`-'-' w m m -.)s O-a m agi ✓- ' Q 3. O J �' ar�a�Y. w o z �. _., 4 T' 0 4 > -, HI ! n n 'K0Ig•- < lt. F,.�•1. • ` b - x O 4.... t$",S• 2 a d rt m = V,x ,u mod v m Ci i er`yb x ....-: m ",m g = c a ' s, a v ' e ty'p v i' D d a s i 7 z -Li kild,4 ..i.'%7" 1 r*:••44.0,Liido:'115: AD, itlita -- '4'.' • C.,: %.,,1-.`,.. • _, N o ♦ r r x ;t ,'` f t, x• v m m -1 .1,4`q s iii � �4 .74 � l� 1 1 Hm 1,„4 Fit •• w �-. `,` t 'A f ,.^` '' , ✓,m y is , 1 p� ;.:•.' j y }p •• A P+* . tfP- 4 t e. R n �,w .v4;`,2,74'..:,,, .:-.:,-• 3 + art "' ■ 0. 0 a y� L�� i'1.\ yI' 4 ,' flu ii.. yr +I.ji t M' • k .iSf iiiC N 4 8 `c + R cl 6 ,.•.* ....'. , \ ' m C �- 'fir t,. \ \ g"! . -----.4-- , 1#- yu /j/// m r N. Mr, r CD (7) 7 :' ' ,\ _-o ir - z F 0 -n = Z m O<m O V1 , m oKi o A c W� 0 N N _ - W ry N III 0 V March 23, 2015 New Business 7-f DRAFT 32 of 42 the speed and operation of motorboats, requiring vessels to remain at "idle speed" while operating in the protection area. The current available estimate of the Florida manatee population is 4,824 individuals (2.509 on the west coast), based on synoptic aerial surveys of warm-water sites on the east acd wc:;t coasts of Florida in 2014 (FWC, 2014). Aerial distribution surveys conducted from May 22_,6 to Juno 200$ in Collier County documented manatees within Collier Bay, Big Marco Pass, and offshore of Tigertail Beach County Park (FWC and FWRI, 2008). Potential project-related impacts to manatees will be avoided by compliance with FWC's Standard Manatee Construction Conditions for In-Water Work (FWC, 2011), which include: operation of vessels at `idle speed/no wake' at all times while in the immediate area and when the draft of the vessels provides less than four feet of clearance from the bottom; immediate shutdown of all in-water operations if a manatee comes within 15 m (50 ft) of construction activities; posting of temporary signs concerning manatees prior to and during all in-water activities; use of turbidit.' barriers that manatees cannot become entangled in; and, reporting any collisions or injury to a n' natce to I WC and USFWS. Smalltooth Sawfish The Project Area is not located within critical habitat areas for the endangered smalltooth sawfish (Pristis pectinate). The two designated units are located north (Charlotte Harbor Estuary Unit) and south (Ten Thousand Islands/Everglades Unit) of the Project Area (73 FR 45353). However, the smalltooth sawfish does have the potential to occur within the Project Area. According to the Nadierai Sawfish Encounter Database, 45 smalltooth sawfish encounters were reported in Collier C'oau Cream May 2010 to May 2011 (NSED, 2014). Project construction will comply with NMFS's Sea Turtle and Smalltooth Sailfish Construction Conditions (NMFS, 2006) to minimize impacts to smalltooth sawfish during project activities. These conditions stipulate that if a sawfish is observed within 91 m (300 ft) of construction operations, all appropriate precautions shall be implemented to ensure its protection, including cessation of operation if the animal moves within 15 m (50 ft) of any moving equipment. Any collision or injury to a sawfish must be reported immediately to NMFS. Piping 1'loier Piping plovers (Charadrius unc loth/s) are considered threatened throughout their wintering range (USFWS, 2009). This species is also federally protected under the Migratory Bird Treaty Act (MBTA) of 1918, and is State-listed in Florida as threatened. A portion of the Project Area is located within designated piping plover critical habitat . Piping plover critical habitat unit FL-27 primarily includes the Tigertail Beach County Park, as well as Sand Dollar Island, Coconut Island, and all emerging sand bars in Big Marco Pass. The unit does not include Hideway beach (66 FR 36038). The critical habitat area was established to protect the threatened and endangered populations (Great i.ado Northern Great Plains, and Atlantic) of piping plovers on their wintering grounds. Accc.-,:ing to the e-Bird database, there were 399 piping plovers observed in Collier County in 2014, including observations on Tigertail Beach County Park, Sand Dollar Island, and in Big Marco Pass (c-Bird, 2015a). 17 C3&I COASTAL PLANNING& ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 33 of 42 It is likely that construction of the proposed Project will be required to follow the Conservation Measures outlined in the USFWS Programmatic Piping Plover Biological Opinion (P3BO), which addresses impacts from shore protection activities on the non-breeding piping plover (USFWS, 2013). These measures may include: implementation of surveys for non-breeding shorebirds (including rec ':Hots), placement of equipment in areas that would not be expected to be utilized by shorebirds_ and other efforts such as a designated travel corridor for driving on the beach for construction, predator-proof trash receptacles, wrack protection, and educational signs at public access points. Rufa Red Knot The rufa red knot (Calidris eanutus rufa), a subspecies of the red knot(C. cantata), was listed by USFWS as threatened under the Endangered Species Act on December 11, 2014, and is also protected under the "There is no critical habitat designated for the rufa red knot; however, this species may occur :thin tiLt Project Area. According to the e-Bird database, there were 1200 rufa red knots observed in Collier County in 2014, including observations on Tigertail Beach County Park, Sand Dollar Island, and in Big Marco Pass (e-Bird, 2015b). Due to the recent listing of the rufa red knot, no programmatic Biological Opinion has been prepared for this species. It is likely that the conservations measures described above for the piping plover would be the same as, or similar to, the conditions required to minimize impacts to the rufa red knot. 7.2 ; horehiruls The Project Area and adjacent areas provide habitat to a range of shorebirds including black skimmers (Rhynchops niger), Wilson's plovers (Charadrius wilsonia), least terns (Sterna antillaruua), and snowy plovers (Charadrius alexandrines). Although nesting was not observed by these species during surveys conducted in 2008 by Passarella and Associates (USFWS, 2009), the Project Area and surrounding areas serve as foraging and loafing habitat for shorebirds and could potentially be suitable for nesting. All of the above mentioned species are protected under the MBTA. Shorebird m onitoring surveys and restrictions on equipment placement (e.g. establishing buffer c_)ne: :u;d travel corridors) would likely be required to minimize impacts to shorebirds in the Project .A.rann. 7.3 Rookery Bay National Estuarine Research Reserve (RBNERR) The Rookery Bay National Estuarine Research Reserve (RBNERR), located at the northern end of the Ten Thousand Islands on the Gulf coast and comprising the western extent of the Everglades ecosystem, encompasses 110,000 acres of subtropical mangrove-forested estuary in Collier County. Over half of the reserve (64%) is open water and the remaining consists of mangroves, fresh to bra''::sit water marshes, and upland habitats. Big Marco Pass forms the western boundary o:'the IvBit.1-:RR and Marco Point, which borders the western edge of Collier Creek and the southern edge of Hideaway Beach, is also within the reserve boundaries. The Florida Department of Environmental Protection (FDEP) has designated all tidally connected waters within the boundaries of the RBNERR and Cape Romano/Ten Thousand Islands Aquatic 18 CB&I COASTAL PLANNING& ENGINEERING, INC. March 23, 2015 New Business 7-f > RAFT 34 of 42 Preserves as Class II and Outstanding Florida Waters (OFW). Designation as an OFW requires that permitted projects conform to higher water quality standards, which will be assessed through permit required turbidity monitoring during project construction. 7.4 Scagra:o Seagrass resources have been documented offshore of Hideaway Beach (approximately between H-2 and H-4) during surveys conducted in 2005 and 2008 as part of the 2005 and 2010 Hideaway Beach Nourishment Projects. Since this seagrass fell within the mixing zone, a seagrass monitoring plan was implemented to document natural and/or project related changes in the seagrass beds for both 2005 and 2010 projects. Results of monitoring showed no project impacts. A compilation of statewide seagrass data also confirms seagrass resources are present within Collier Bay (FMC and FWRI. 2011). r 7.5 NI:a groves Mangroves are located along the west bank of Collier Creek. As part of the Hideaway Beach Nourishment and Groins Project (FDEP Permit No. 0309260-001-JC, issued Dec. 12, 2012), a monitoring plan was required to detect any potential impacts to the mangroves resulting from relocation of the rock jetty at the entrance to Collier Creek. Mangrove resources are located adjacent to Hideaway Beach on Marco Point as well as south of Hideaway Beach along Tigertail Beach County Park (SFWMD, 2011). Previous mitigation was required to offset potential impacts to 0.5! acres :.uane.rove habitat associated with fill placement from the Hideaway Beach Erosion Con'.ro! :'.��;ect OAT Permit No. 0222764-001-JC, issued Jan. 7, 2005). The impact site was located just south of 11-1, in the vicinity of the southernmost groins at South Point, and the mitigation site was located within the RBNERR near Shell Island Road North. 8.0 ALTERNATIVES DEVELOPMENT There are a number of features that can be used to improve conditions in Collier Creek, and secondarily on the adjacent Hideaway Beach. These types of conditions deal with the flow of the Creek between Collier Fe" and Marco River and the beach erosion found updrift of the terminal groin. The conditions in ;1:- Creek relate to the high currents, turbulence, poor navigability and scour caused by pre5en: i;ow conditons. The high current, turbulence and poor navigability appear to be caused by the tapering (narrowing) of the Creek at its entrance to Marco River. A secondary cause may be the effect of the fingers piers and observation platform on the flow. Between the terminal jetty and the first "h-groin west of Collier Creek (near H-14), there is ongoing beach erosion. This erosion alternates with periods of excess sand, likely related to recent beach I _��:1;. ' ,r�.�.. r��eels on Hideaway ay Beach. As a previous corrective measure, a terminal jetty v:as '. ltiit i . I.0!)5 to partially stabilize the beach. Periods of excess sand are characterized by sand Ov e,topping and enveloping the terminal jetty on the way to deposition in the Creek. Lately this has produced a pronounced bypass bar that is impeding navigation and 19 CBI COASTAL PLANNING& ENGINEERING, INC. March 23, 2015 New Business 7-f DRAFT 35 of 42 smooth flow conditions in Collier Creek. Even with the terminal jetty, there are still periods when North Hideaway Beach is overly eroded, cast of the last T-groin. These conditions could be improved with the features listed below. These alternatives are meant to be selectively combine:? to develop a workable solution to the main problems in the Creek and to maintain or improve the stability of the beach to the west as a secondary objective. The selected choices must not only be feasible engineering alternatives but also must be acceptable to the permit agencies, be cost effective and meet the objectives of the stakeholders. In order to assess the feasibility of addressing the flow and navigation issues at the entrance to Collier Creek, seven alternatives were considered. The alternatives include: 1. Enlarge Entrance Channel to Equilibrium Cross Section 2. Move Terminal Jetty West 3. Remove Terminal Jetty 4. Adjust the 1 '.r1Y1.l Jetty 5. Modify 1)re(l line iracticcs 6. Coastal Structures to Realign and Streamline the Creek Further to the West 7. Constrain the Flow in Collier Creek The alternatives are described below. 1. Enlarge Entrance Channel to Equilibrium Cross Section. The high currents, turbulence, poor navigability and scour indicate that the channel is too narrow at its entrance to Marco R.iveii. .hhis is supported by that fact that these conditions appear to be worse at the peak tidal racec. hivcry inlet has an equilibrium cross section based upon the local tidal prism and coastal engineering principals; it appears that the equilibrium cross section for Collier Creek is larger than the present condition at the Creek entrance. The equilibrium cross section is desirable for effective channel flow and for maintaining the inlet opening. The equilibrium cross section is best positioned within the sandy reaches of a channel where it is not overly constrained by hardened structures, which limit the channel's ability to expand and contract with monthly tidal variability and weather. When re- designing the channel at Collier Creek, the equilibrium cross section should be positioned between the ye.! 2 the structures at VI)MW (linger piers and observation deck) and the terminal jcu' . 2. Move Terminal Jetty West. Establishing the equilibrium cross section between Ville de Marco and the terminal jetty may not be possible with the present location of the terminal jetty. The jetty may need to be moved further west in order to create sufficient space to allow for a relatively unconstrained flow between the Ville de Marco seawall and the terminal jetty. The movement of the groin will require permit approval and permission from the upland landowner. Within the 2012 Hideaway Beach permit, a jetty relocation was proposeeei b_et has not yet been constructed (Figure 8). The terminal jetty sits prcdominantk,- iy a,.:creted State Lands that were underwater at the time of the last parcel desittl-,attio:e . The use of a steel sheet pile jetty, moved to the western edge of the easement may be the most easily permittable solution. 20 CB&I COASTAL PLANNING&ENGINEERING, INC. 9- Lo N o rn N (1) _ C CO = N r, . L., _ Li, : -C CO w- (6 2 z co ` >- o Q -W,�3 � • a°� r < 0 i . a zo Ln (r,,. RwFO 0_M a N o � Q��Z EE N, „N. . K j'' ,r ppL ► R GR r.4..., in� / � +, % N ' ` E 41.500 � N \ %/ Sb` J6 Z E 41 c- _� w N w (.0 a> z Q N Z W W z W , .. Z40C W 00 / tI� a�a a o2S. .14:4 CI. _ a<o� z W,\104 W� / �>" - �WW a a. J U m�a 0_ I CNI 1- J F ,_, E IN...NY/ 411111/014111°: I-Li \ 1 iz t ' >-00 W Z ceS- U m Z H d i z \ v,:8‹ N Z\, • O IA L61 cl w \ Lo � C\ \ V. dmz c z � w W Ua,. U W= d J O l ' ` N 2y =N^4 W ZZ p >, o `^g._Rom. a W \ _ z z n a Z�`,CV E 415000 °� \ "Qi.�jOwciwwa •n `Iuu awaa° z in Wo z cn \\ \ \\\ \ "f.. Z N March 23, 2015 New Business 7-f DRAFT 37 of 42 3. Remove Terminal Jetty. If it's not possible to move the terminal jetty sufficiently west, based on either permit or land use restrictions, removal of the structure should be considered. Historic photographs (Appendix B) show that before the terminal jetty was constructed. Collier Creek was wider and able to migrate more freely. The photographs also sunned !hat v.:ithout the jetty, a larger cross sectional area can be achieved, which would alloy, I.00ther, slower flow. Although removing the jetty may improve the flow conditions the Creek, it may negatively affect the stability of the beach between the Creek entrance and the first T-groin (at 11-14) as well as result in additional sand to be dredged out of Collier Creek during maintenance events. 4. Adjust the Terminal Jetty. The terminal jetty was constructed to control sand losses from Hideaway Beach. Historic aerials reveal that at times the terminal jetty is completely buried with sand and sand flows around the tip of the groin into Collier Creek and the ebb shoal. Adjusting Cie terminal jetty to be taller, longer and sand tight would allow the structure to ket . , !loft' said updrifi, slowing the infilling rate at Collier Creek and improving the CO s:Jn conditions on North 1-Iideaway Beach between the last T-groin and the jetty. 5. Modify Dredging Practices. Dredging of Collier Creek primarily relieves infilling of the Creek and secondarily provides sand for nourishing Hideaway Beach. During the last dredging event (2012), sand was placed on North Beach between H-12 and H-14. It appears that the sand moved quickly back to the jetty, overtopped and enveloped it and is infilling the Creek. creating a bypassing bar. ` b of the Creel, should continue, but disposal of the dredged sand can be improved to reduce 1110 frequency of maintenance dredging as well as provide additional sand to I-lideaway Beach. Sand could be disposed of further updrift on Hideaway Beach, within the T-groin field. The nearshore borrow area could be used as a temporary holding area (stockpile) to be used in future nourishments. By moving the disposal area further west it would take longer for coastal processes to transport the material back to the terminal jetty. In addition, dredging the area immediately west of the terminal jetty would create a sand trap that would further delay the need for maintenance dred<_;in�n at 'i .' .,±.once to Collier Creel:. 6. Coastal Structures to Realign and Streamline the Creek Further to the West. Visual observations and historic profiles indicate that the flow tends to hug the east side of the entrance, near the VDMW observation deck and first finger piers. If this is the hydraulic tendency of the flow, then widening the channel may not totally alleviate the excessive turbulence and high currents being experienced near the observation deck and the first few finger piers of VDMW. Groins, breakwaters and even panels between the finger piers could be strategically placed to provide a means of guiding the flow away from VDMW to v. the center of the Creek. This may address one of the possible causes of the unn,t :ads litHn; and scouring of the seawall. 7. Constrain the How in Collier Creek. In theory. reducing the effective cross sectional area of the Creek would reduce the flow possible between Collier Bay and the Marco River. 22 CB&I COASTAL PLANNING& ENGINEERING, INC. March 23, 2015 New Business 7-f 38 of 42 Reducing flow would lead to infilling and smaller cross sectional areas throughout the Creek. This may reduce the unstable conditions that create turbulence and high currents without having to make changes to the existing structures (terminal jetty or finger piers). This method is primarily theoretical and its implementation would have to be considered experimental. C 9.0 GOVEI�NV:', F):: �CESS Collier Creek, located in Marco Island, within Collier County has many stakeholders and the costs of addressing the issues in the Creek will be a shared responsibility amongst government parties. Depending on the type of solution employed, various cost sharing scenarios will arise. Although this will be ultimately negotiated through government processes, this feasibility analysis presents points to consider for implementation of the various alternatives. The selected solution must not only contain feasible engineering alternatives but also must be acceptable to the permit ager,cic:. :niriclizc environmental impacts. be cost effective and meet the objectives of the stakeholders. Presented here is a cursory summary of potential cost-sharing partners: a. Federal: The Federal government funds small navigation projects, but it is unlikely that Collier Creek could be funded. Recent U.S. Army Corps of Engineers policy has been to avoid Funding small navigation projects and not to start any new projects. b. State : The I'I)LP (State) is a source of funds for beach and inlet projects. Funding of t.,c:,e projects is based on a ranked scoring system that favors public access, project size and other factors that are unfavorable to Collier Creek. The chance of using the established beach program as a State funding source is not probable. c. State Lands: The area between the terminal jetty and the first T-Groin (near H- 14) is State Lands according to the County Property Appraiser's parcel data (Figure 1). Use of the slate I<t,,.,is' parcel is needed for full implementation of several alternatives and may hay,.: to negotiated. CIF's proposed jetty relocation appears to have been approve:'. h t 2 17' I ;i�`eaway Beach MEP permit, but may have been rejected for construction by the State Lands Department. d. Collier County: The County funds beach and inlet projects using Tourist Development Category "A" Funding, based on a policy approved on November 1, 2005 by the Board of County Commissioners. Two paragraphs of this policy apply to Collier Creek: Inlet Sand Bypassing and Shore Protection Structures. To qualify, the project would have to meet the criteria described below and be approved by a grant applir,:rcn .. ,,,`, process. Excerpt From( m:rist Development Category "A" Funding Policy": 23 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f FT 39 of 42 Inlet Sand Bypassing. The bypassing of sand across inlets may be funded by Tourist Development Tax Category "A" finding provided the Inlet Management Plan recommends the bypassing, the dredging of the pass or inlet is recommended by the Coastal Advisory Committee, meets the inlet funding policy criteria and is approved by the Board of County Commissioners as being in the in the public interest. No TDC Category 'H "finding will be approved for dredging non-beach compatible material except ('neoimrtred during an approved realignment or modification to an e;isl , g �� royed l _c;.e;'inlc°t dredging project and then only when recommended by the Coastal Advisory Committee, Tourist Development Council and approved by the Board of County Commissioners as being in the public interest. Shore protection structures and project sponsorship. Projects, including construction and maintenance of shore protection structures (groins, jetties, breakwaters, etc.), may be funded by Category "A " funding for eligible beaches. However, `ownership' responsibililie • mull rest with an entity other than "Tourist Development Taxes" — i.e. if,( !.c !M/S/ be a protect sponsor (private interests, taxing districts, municipalities or C'(::(,rt.v ':e; uru;;ciiis other than those tinkled with Tourist Development Taxes). e. Local Funding: The process for funding from the City of Marco Island and local property owners is up to the rules of the local government. At a minimum, the project may require a local sponsor and perhaps local financial contribution. 10.0. RECOMMENDATIONS Based on the revive-v.. of He coastal morphology of the Collier Creek and I-iideaway Beach, historic aerials, sty kell )ld:cr meetings and the current conditions measured during the field investigation. Hv e been identified. The overall study findings are summarized as follows: 1. The entrance to Collier Creek has narrowed since 2005, when the terminal jetty was installed. 2. Infilling is occurring in Collier Creek. 3. Collier Creek experiences turbulent (low and strong currents around peak tides. 4. Too much sand is being transported to the Creek, shortening the time between dreds�i,i� and causing further constriction of the inlet's width. 5. I f the jet.; ca..r.0 'mc :r,oved 'vest, removal may be the best alternative. It is probable that a combination of the engineering alternative presented above, will provide the best results for this area. Based on the engineering analysis conducted for this feasibility study, it is recommended that the entrance to Collier Creek be widened 20 to 60 feet depending on location and that sand management practices be changed to reduce the amount of sand arriving at the terminal jetty and entering the Creek. Widening of Collier Creek would be accomplished by relocating the terminal jetty further west; if the State Lands Department objects to the relocation of the terminal jctt_=, crv; mar accom plish the same goal. Reducing the jetty's width by using sheet pile coi :.trl:c for n ec'.ditional width for the Creek entrance. Material from maintenance dredgii cv e.> s si;C,!Ic, bC placed !briber updrift of the terminal jetty to increase the amount of time that it takes for the sand to be transported back to the Creek entrance. 24 CB&I COASTAL PLANNING& ENGINEERING, INC. March 23, 2015 New Business 7-f F1 A 40 of 42 Improvements to the jetty structure can be implemented to make it more sand tight and further delay sand transport into the Creek. Prior to adjusting the terminal jetty, a numerical modeling study is recommended. The modeling effort will be able to provide additional assurances in the chosen structural and sediment management modihcilions. prior to construction. The County should rein,. t a meeting with State Lands and the FDEP to explore the options available. 25 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f _< :.1, 41 of 42 11.0 REFERENCES Collier County Coastal Advisory Committee, 2014. Tourist Development Category "A"Funding Policy, approved by the Board of County Commissioners 11-1-05. Coastal Engineering Consultants, Inc., 2011. Collier Bay Entrance Channel Emergency Dredging Coasta^1 A:-;scsmcnt. Coastal Engineering Consultants, Inc.. 2011. Hideaway Beach Erosion Control Project — Phase III, 2014 First Annual Monitoring Report. Coastal Planning & Engineering, 2010. Hideaway Beach Nourishment Project, Four Year Post- Construction Monitoring Report. GoogleEarth NOAA ;,±tp:/Jii esal Collier County Official Records, 2005. Sovereign Submerged Lands Easement No. 30622 (5176- 11) BOT File No. 110222775 PA No. 0068737-002-JC. Collier County Parks and Recreation Department (CCPRD). 2014. Collier County Sea Turtle Protection Plan Annual Report-2013. Prepared by. Principal Investigators: Kraus, M.C., M. K. Toro and M. I-icnn Florida. January 2014. e-Bird. 2015a. eBird: An online database of bird distribution and abundance: piping plover [web application]. eBird, Ithaca, New York. Online at: http://www.ebird.org. Last accessed: January 6, 2015. e-Bird. 2015b. eBird: An online database of bird distribution and abundance: red knot [web application]. eBird. Ithaca. New York. Online at: http://www.ebird.ore. Last accessed: January 6, 2015. Florida Department of ilavironmeutal Protection, 2005. Hideaway Beach T-Groins Project. Permit No. 0222764-001-.I C. Florida Fish and Wildlife Conservation Commission (FWC). 2011. Standard manatee conditions for in-water work. Florida Fish and Wildlife Conservation Commission, Tallahassee, FL. 2 p. Florida Fish and Wildlife Conservation Commission (FWC). 2013. Florida statewide nesting beach survey data 2013 season. Online at: http://mvfwc.com/research/wildlife/sea- turtles/nesting acce sed: June 0. 2010. Florida Fish and Wildlife Conservation Commission (FWC) and Fish and Wildlife Research Institute (FWRI). 2008. Collier County Aerial Distribution Survey for Manatees (May 2006 to 26 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-f ., 42 of 42 June 2008). Geospatial Data. Online at: httn://occan.floridamarine.org/mreis/. Last accessed: January 8, 2015. Florida Fish and Wildlife Conservation Commission (FWC) and Fish and Wildlife Research Institute (FWRI). 2011. Scauass Florida. Geospatial Data. Online at: http://research.myfwc.com. Last accessed: January 8. 2015. National Marine f si,c v Service (NMFS). 2003. Gulf of Mexico Regional Biological Opinion (GOM RBO) on Hopper Dredging of Navigation Channels and Borrow Areas in the U.S. Gulf of Mexico. NOAA Fisheries, Southeast Regional Office, St. Petersburg, Florida. Issued November 19, 2003. 121 pp. National Marine Fisheries Service (NMFS). 2006. Sea turtle and smalltooth sawfish construction conditions. National Marine Fisheries Service (NMFS), U.S. Department of Commerce. 1 p. National Sawfi:-h 11):It; h ,sc (NSFD). 2014. Sawfish encounters in Florida counties, May 2010 to May -(, ww.fininli.all.cdu/lish/sharks/sawlish/ree.ional4.html. Last accessed: January 26, 2015. 27 CB&I COASTAL PLANNING&ENGINEERING, INC. March 23, 2015 New Business 7-g 1 of 13 EXECUTIVE SUMMARY Recommendation to a: nr-ovc an Out-of-Cycle Fund 195 Category D Grant Application from the City of 1Nn ple i'or an Additional Funding Request for the Naples Pier Rebuild for a not to exceed amount of 5571,965, recommend that the Board reallocate tourist development tax funds with a supermajority vote, approve an amendment to the Grant Agreement, approve necessary budget amendment, and make a finding that this item promotes tourism. OBJECTIVE: To approve additional funding for the Naples Pier Rebuild for a not to exceed amount of$571,965. CONSIDE RATIO N"S: ( n June 10, 2014 the Board of County Commissioners approved a grant application that requested the Category "D" FY 2013-14 funding ($200,000) committed to a Naples Pier Deck replacement project be retained, rolled-over and combined with a new Category "D" FY 2014-15 application requesting an additional $692,449. The request was based on a preliminary estimate provided by AD Morgan Company of Tampa, Florida, resulting from structural evaluation conducted in February 2014. On June 11, 2014, a contract was awarded by the City to TKW Consulting Engineers, Inc. in the amount of $98.711'. For the structural design and engineering services for the project. City Council was advise:I the '_'ity would seek the services of a Construction Management at Risk for the project. Manhattan ( eostruction Inc. was selected the most qualified firm for the pier project and will receive a $65,000 flat fee for execution of this contract. Project costs determined by Manhattan Construction, Inc. exceed the previously approved TDC and BCC Funding of$892,449, increasing by an additional cost of$571,965. A new out of cycle grant request has been prepared seeking consideration for additional TDC funding for the unfunded balance of the project cost. Should the project be completed at a cost less than the Guaranteed Maximum Price (GMP) of $1,464,414, the City would only seek funding reimbursement fur the ac .ui1 costs incurred. The City of Naples has also agreed not to seek additional Category D Pier funding until the actual costs of the pier rebuild is recouped at a rate of$200,000 per year per Category D funding guidelines. FISCAL IMPACT: A budget amendment in the amount of $571,965 from TDC Beach Renourishment Fund (195) reserves will be required. The additional funds will increase Naples Pier project 90096 from $892,449 to 51,464,414. The recoupment period at $200,000 per year will be cxtendLH to n:- H11:Itely 6.3 years. GROWI'lI MANA(;Eihr1i■:N1' 17�IPACT: There is no impact to the Growth Management Plan related to this action. March 23, 2015 New Business 7-g 2 of 13 ADVISORY COMMITTEE RECOMMENDATIONS: At the March 12, 2015 Coastal Advisory Committee (CAC) meeting this item was unanimously recommended for approval by a 6 to 0 vote. LEGAL CONSIIIEIUd ':O dS: On .July 8, 2014, the Board of County Commissioners amended the tourist development tax ordinance, No. 92-60, as amended, to provide: "Notwithstanding anything to contrary herein, the Board of County Commissioners may reallocate funds between the above-defined Categories (A—D) with an affirmative vote of a majority plus one additional member of the Board of County Commissioners." Ordinance No. 14-30 Section. The Board of County Commissioners may approve this additional funding with four affirmative votes to reallocate the funds from Category "A" for beaches to Category "D" for pier repair and maintenance. The 1:Aecutive Summary to the Board will need to seek approval to reallocate the funding, to approve t!,. : ddition:.I funding, and to authorize an amendment to the grant agreement. RECOMMENDATION: That the Board of County Commissioners approves an Out-of-Cycle Fund 195 Category D Grant Application from the City of Naples for an Additional Funding Request for the Naples Pier Rebuild for a not to exceed amount of$571,965, recommends that the Board reallocate tourist development tax funds with a supermajority vote, approve an amendment to the Grant Agreement, approve necessary budget amendment and make a finding that this item promotes tourism. Prepared By: J. (i:Lry F.L. Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Department Attachments: A) Grant Application; B) Grant Amendment March 23, 2015 New Business 7-g 3 of 13 Contract Amendment#1 "2014 Tourism Agreement between Collier County and the City of Naples for FY 14/15 Category "A" City of Naples Projects" This amendment, dated this day of , 2015 to the referenced agreement shall be by and between the panics to the original Agreement, City of Naples (to be referred to as "Grantee") and Collor : t)_: nty, Florida, (to be referred to as "Grantor"). Statement of Understanding RE: Contract"2014 Tourism Agreement between Collier County and the City of Naples for FY 14/15 Category "A" City of Naples Projects" In order to continue the services provided for in the original Contract document referenced above, the City of i'�apl,Js agrees to amend the Contract as per Exhibit "A" attached to this Amendment and inc.,r jc:eed heroin by reference or by the modified language below. RECITALS: WHEREAS, CITY submitted applications for Category "A" Tourist Development Tax Funds in the aggregate amount of eight hundred fifty-three thousand three hundred seventy-one dollars ($853,37!.h )) FL: Cite of Naples Projects for fiscal year 2014-2015, as described in Exhibit "A" and attachments A-1 Beach Maintenance and A-2 Naples Pier. This approval authorizes eight hundred fifty-three thousand three hundred seventy-one dollars ($853,371.00) to this Agreement(the "Projects"); and WHEREAS. this Agreement specifically authorizes the City to carry forward the $200,000 fundi:ig ;,warC•. is the FY 2013/2014 Grant Agreement to be added to the City's request for FY 2014/2015 bringing the total award for the City of Naples Pier Major Renovation to $892,000; and WHEREAS. CITY submitted an out of cycle grant application on March 5, 2015 seeking an additional $571.9(5 for the city of_Naples Pier Major Renovation (Exhibit"A"); and \■ I-IFR1.AS. C'I I ;' S rc(iues for additional funding brings the total award for the City of Naples Major Pier Renovation to S 1,464,414; and [09.0031/1159934/1] 1 March 23, 2015 New Business 7-g 4 of 13 WHEREAS, the Board of County Commissioners agrees to provide this additional funding: and WHEREAS. the Board of County Commissioners desires to fund the Project(s) as serving valid and v orti :!lilc public purpose and finds that these project expenditures promote tourism. 2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under this Agreement s!L 1. I ht-hts:idred–fifty-threes thousand--th-ree--1 Bred seventy one dollars ($853,371.00-)-nnc !our hundred sixty-four thousand and four hundred fourteen dollars ($1,464,414). The GRANTEE is authorized to use an additional $200,000 for the major renovation of the Naples Pier as awarded in the 2013/2014 Grant Agreement. This amendment incorporates the additional $571.965 requested on or about March 5, 2015. This brings this year's total grain a_, r:.i l.46.1.,11/1. GRANTEE shall be paid in accordance with the fiscal procedures of COUNTY upon submittal of invoices and upon verification that the services described in the invoice are completed or that goods have been received. 2.1 GRANTEE shall determine that the goods and services have been properly provided and shall submit invoices to the County Manager or his designee. The County Manager, or his designee, shall dele.min htwice payments are authorized and the goods or services covered by such invoice have been provided or performed in accordance with such authorization. The budget for eael rejec-revised budget for the Major Pier Renovation is attached in Exhibit "A," shall constitute authorization of the expenditure described in the invoices provided that such expenditure is in tic in a.' '('rd,ince with this Agreement. ** 2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount budgeted pursuant to the attached Exhibit "A" revised budget for the Major Pier Renovation. [09.0031/1159934/11 March 23, 2015 New Business 7-g 5 of 13 16. AMENDMI:N1'S. This Agreement may only be amended in writing by mutual agreement of the parties and a;,cr r %.ommcndation by the Tourist Development Council. The reallocation of funds in the Tourist Development "tax ordinance. No. 92-60. as amended, requires supermajority vote of the Board of County Commissioners for approval. Note: Language de e:.cd Hs been sty uck-through. New language has been underlined. All other terms and conci,eons of the agreement shall remain in force. IN WITNESS WllEREOF, the parties have each, respectively, by an authorized person or agent, have executed this Amendment on the date(s) indicated below. Accepted: , 20 Dwight E. Brock. Clerk OWNER: BOARD OF COUNTY COMMISSIONERS BY: OF COLLIER COUNTY, FLORIDA Contractor's First Witness: By: Tim Nance, Chairman By: Signature GRANTEE: CITY OF NAPLES Print Name By: Contractor's Second Wit less: Signature By: Signature Hon. John F. Sorey Mayor City of Naples Print Name Approved as to Form am! Legality: Assistant County. Attorney [09.0031/1159934/1] 3 March 23, 2015 New Business 7-g 6 of 13 COLLIER COUNTY TOURIST DEVELOPMENT CATEGORY ''/\" GRANT APPLICATION Reonuhdiment and Pass Maintenance Naples L'im Deck Replacement and Structural Renovation Additional Request (Project Title) 1 Name and Address of Project Sponsor Organization: City Of Naples 735 Eighth Street South Nap|eo. /lcrFin 94102 2 Contact Person. Tzd.e and iqIono: Name: David Lykios, CSO Director Address: 280 Riverside Circle City: Naples State: FL ZIP: 34102 Phone: 230/213'7110 FAX: 239/213-7130 Other: dlykins@nap|asgovcom 3. Organization's Chief Elected Official and Title: Hon. John F. SoneyIII Naples 4. Details of Project ' Dei::3cripdnn and Location: Description: The City of Naples requests consideration for a new, out-of-cycle TDC funding request to capture a funding shortfall for major renovations to the Naples Pier. The project includes labor and material for the replacement of the uthngans, deok, railings, fasteners, |ighting, utility and communication lines at the Naples Pier. The preliminary and estimated cost of the project prior to actual design and consultation with a construction manager and sub-contractors was S892.449. The replacement of deck boards and railings will consist of |PE ,/�od. The replacement of the steel ang|ea, bo|ta, nuh;, waohmre, clips, straps and |ao|ones :o of stainless steel hardware. On March 18, 2014. the City submitted a grant application, supported by Collier County, requesting that Category "A" FY 2013-14 funding ($200.000) committed to a Naples Pier deck replacement project be rotained, rolled-over and combined with a new Category ^A^ FY 2014-15 application requesting an additional $692,449. The initially requested funding was based on a preliminary estimate provided by the AD Morgan Company of Tampa. Florida, resulting from a structural evaluation conducted in February 2014. This estimate was proposed prior to completion of any design documents and vandcc or subcontractor review. The project was placed 10. 2014 Ccllier County Coastal Advisory Committee meeting, the April 16, 2014 Collier County Parks and Recreation Advisory Board meeting, the April 28, 2014 Tourist Development Council meeting and the June 10, 2014 Board of County Commissioners meeting. All three advisory boards and the B(]CC unanimously approved the request and Tourist Development Council Funding in the amount of$892,449 On June 11, 2014. a contract was awarded by the City to TKW Consulting Engineers, Inc. in the amount of $98,718 for the structural design and engineering services for the project. City Council was advised the COy '.''a I ek the en Hoes ci a Construction Management at Risk for the pr je[j. March 23, 2015 New Business 7-g 7 of 13 Collier County Tourist Ds i'c lopment Council Cu/L'yoi 1' "4" (iriu .1.01),In IICNi - P.o!,' 2 Manhattan Construction Irc scncted as the most qualified firm for the pier project. Manhattan Construction Inc. was recently used by Collier County for the construction of the first phase of the Gordon River Greenway, including the use of IRE lumber. First hand observation gives staff confidence that Manhattan will successfully manage the pier project. Based on TKW's engineered specifications, combined with Manhattan's considerable experience, staff anticipates and expects a quality result. The fee negotiated between the City and Manhattan Construction Inc., per CCNA guidelines, is a flat fee of $65,000. The fc m .cs to approximately 5% of the estimated construction and deliverables portion of the project ',c; at $1,297,242, and is considered fair and reasonable for the anticipated scope of work The contract provides for a performance bond, contractor liability insurance, and $70,000 in a contingency and allowance fee. The Guaranteed Maximum Price (GMP), including all costs is $1,464,414. Project costs determined by Manhattan Construction, Inc. exceed the previously approved TDC funding of$892,449, increasing by an additional cost of $571,965. A new, out of cycle qrant request has been prepared seeking_consideration for additional TDC funding for the unfunded balance of the project cost. Should I. Or,ct be completed at a cost less than the GMP of $1,464,414, the City would only o,,ch a • ,,Vent for the actual costs incurred. The Pier is a public access beach facility as a tourist attractor and destination. The Pier provides shoreline erosion control and beach preservation effect. Additionally, the public safety through the continued maintenance of the Pier is of paramount importance, and includes responsibility and public safety of Pier structure, deck, restrooms and storage facilities as well as water and electrical systems related to the Pier's use as a fishing, tourist and beach preservation structure. The Naples City Pier captures out-of-county and local visitor well as tourist populations from through-out the region and world. The Pier, a historc�ll ,nt structnre originally constructed in 1887, serves as a public access beach facility, as a major tourist attraction and vacation destination. The Pier is open to the public 24 hours a day, seven days per week. The Naples Pier captures out-of-county and local visitors well as tourist populations from through- out the region and world. Recent annual Pier visitation data captured by the City reflects the following: 2012 — 1,031,242 2013— 1,070,545 2014— 1,104,953 March 23, 2015 New Business 7-g 8 of 13 Collier C'o,wIr 7utiiist 1)cvelopmci;l C'otnlc'll Cutc'gory "4"" <it'rurl,11��licnlrr�tt - Pug,' 3 Location: The project Icc ;yen is ntlhe 12 Avenue —South terminus beach end. Please refer to Project Location Map found in the INFORMATION section attached. 5. Estimated project start date: July 6, 2015 6. Estimated project duration: Sept. 30, 2015 7. Total TDC Tax Funds $1,464,414 8. Ifthe full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? 'r es O No (X) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested- New Request $ 571,965 FY 2013-14 Carryover $200,000* FY 2014-15 In-place TDC Funding $_692,449 Approved Fur:dir:: $_892,449 State of Florida N/A Share Federal Share N/A TOTAL $1,464,414 1200,000 was allocated in FY 2013-14 for deck replacement authorized as a carryover and combined with subsequent requests. PROJECT EXPENSES (Engineering, 1n, Contracting, etc.) Additional Now $_571,965 TOTAL $1,464,414 have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. rr / .,v5-7)5 .(, Signature of Sponsor Organization's Chief Official Date March 23, 2015 New Business 7-g 9 of 13 Co0icr Co//n(r 7omi,/ Dnxiy'mu// (om,uYCau!2," r '',{^ C)xo/ '//9,1^//iuo /��.' -I ADDITIONAL, INFORMATION EL]G |B|L[TY: Beach Maintenance activities will take place on beach area that are least 80% classified as eligible under the TDC guidelines. The project boundary location is from southernmost State-perm itted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier County. ORGANIZATIONAL 12./\P \ ii|T�: The Oily of Naples will be the primary recipient and lead agency for oonbdiin: u: . ro/np|oiing o|| aspects and activities proposed in this grant application. The City will ru/nan the lead agency for the duration of funding and will be the sole point of contact for all matters related to this proposal. The City has the managerial and financial capability to ensure proper p|anning, noonugemen|, and completion of the project described in this application. BUDGET ASSURANCES: [Dual Compensation: IL. City project staff member or consultant is involved simultaneously in two or more pnjacta, the staff will not be compensated for more than |000& of\hei/ iin'sfcx';:ny such dua! inro|vonlanL PROJECT LOCATiOX irii.\ . - i ii.iiiivi-iiiiii4*,.igiii,Jti-ii,k74i.giit-,;:37.1tiiitctiiitt, i ?i..itt-?ezt.,..j'itTittp.ii4r--Q1):„ ill'ii.i .: .,.*..4 T;;;.-..:-...,:-.4"., 1".0.t.,..t4 :76::. ' \‘,\ix',.4,,,,,,:>%'i—.20,4,;,-",v:.• 5.'÷',,_,,,,A.1.,,, ,7,,,..c-:-.::,-., -;;;.,r.,.,,,c;:=-7:::'::.`,:,:i.,-.. ';, ' :' . ..,.,, ' .,•,,,f 2, •.!.':-;;:`-','..-.-,.ir - .,,,: ,14,'—',,',..,;17'-,i4-?,.-: ,.;"",:,-,;,'"4,:,-‘-',..(Lif:i;-ci. ;:-:',/- .;. t=',g,":' :kL.:t 1-:i;:,1 4., March 23, 2015 New Business 7-g Manhattan Construdik)n,1r=c at B1 of Compensation 10 of 1 of 4 RFQ 15-004 Construction ktan Ft ager isk Pew Renovation = February 20,2015 Mr.David Lykins City of Naples 280 Riverr'ilf.C r'ie Tiarlr:-, FT : RE: T' l. Dear Mr.Lylcins: We are pleased to provide you with the GMP for the Naples Pier Restoration project which includes the removal and replacement of the existing pier superstructure and associa:ed:d ,111z and electrical, This GI\IP is based upon the bid documents dated 2/1611:, 'C,inT71.14ing End Inc. and our clarification and assumptions. Cost of the -$1,464,414.00 If you have any questions,please feel free to call. Sincerely yours, MA Brett Martin Project Manager 7 - U) N w c N‘i = 0 r) 15 2 O- m a) , r. .. ;7 r ! • ' -' Z r- ' H' L'' , ' -'' ''' '' '1 " ''' ''' ''.',ft.1 - .--'1 .-Ztrioi..W' r:Z ili Ir•I : 0 A I e = siii § 211:12 § 5gliglikk .§1V4TZ t ..t ""g: 1 4 41,1m4 r.t:r14, 1 It I M A .-.. lel . — e f° a m 7r! 7, 'd,-, = , ' ! I. il 1 6 * lk 4'4 , , 10 Wil . is en t g'''' a . tl i 2 1 gI :1 ;1U.IV.i.. .q i Rgiqyill2 & e i IR - lit . V 1 1 k3 ' - ::- -,,1 ::.•,, , , , --, ;1 I I 'I I I h , ?...„ I . . , , & ,„ „9 . „ " .-I m rn rn en i / m ow . e, n1 1-1 v-1 ,I . t',..1 4 g ! ! ' ; ; I 0 r . I I b i d I ill 11 /°I1 iiiti r4 i ki - rig 1, tz:. .;:e 2 , .,,, - .' r ;?, t 4.' , - - , , f:„ :, •-, 4 , '._ .4 1 ' ' '''', '' ' 70Vgl4 ; g ,tsIA f /il „, ' '7...1 • ;„ :_ ' .' ,, ::: ': c! 2: iH-1 i Li t a E k r kr:, ',..1. =It I 1111 ! H ': - 7:, ''' ''' '' '' 5 •'-, !I 1g N° i 1, iql -41 - PfplEk 'Ail25111gF; g11 iliiii .. : C L U N- N-- (/) 0 Cl) (N a) _ c co (75 ‘r (N or) t ° ,.. 45 _ _ ----; -- ,,------ ---;• (13 G) (N .L, c; Z N— i) ..,, t F- r 0 , 4. C gt li IJI w Lt.. Z., ■;. -',,,, L.. : - I U I , irigtlgRR Li 5fItIqm :4 - .„.. 1. ., 11 1 1 I E.- isi W I 1 1 _Jr g 2 11 1 ... . ... . , ..„ , " 1 6 1 ; I 1 I / Z I 1 , ti4" 1 k, di 8 I $ ,g t i N e m d PI # , ? c 4! 8/ i1 i ! " ' ° • 3 1 'C ) .t. ,i' 1 te 1 g p , .-t it 113 ;lie 0 0 )., 3 131 . L,2 March 23, 2015 New Business 7-g Manhattan ConstnaJan,k r.. Ex.`1;w11 G-t ::Bask of Compensation 13 of 143 !a� RFQ 15-004 Construction ' r,a or et Risk Pier Renovation of 4 Standard Malaria', 37,500 ; 44% Subcontract 1 a ;:.3,Sf 23% Other ., - S 1,297,242 $ 1,23 7,242 Matetial Tax ,G5C1 Labor Burden 1 r.i�J=d 5 IBuffclrr 11 qr <." - 9,€;53 0.76% m, ±icrra .> b . , 1,797 (11 Gersrr f' ' ,37 CL 81% e "4.1131 $ x„314,036 CM Centinnen •; $ 50,000 Atiowances 1 $ 70,000 $ !3 003 $ 1,3t ,136 Sand:Pc rn r t t 981-1 <, „,-o. , 10,378 0. 4-...-_.,. _._._._... 3,,17C $ 1.,30,414 C ,, (Fi r J , 00% 21 5 1,454,414 set is $ 1,464 414 March 23, 2015 New Business 7-h 1 of 30 EXECUTIVE SUMMARY Recommendation to accept a proposal from CB&I Coastal Planning & Engineering dated March 10, 2015 for Collier County 2015 Ilardbottom Biological Monitoring, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of $163,134.20, authorize the County Manager or his designee to execute the Work Order, approve necessary budget amendment and make a finding that this item promotes tourism (Project No. 195-90033). OBJECTIVE: fc co[i.-)!etc hardbottom Biological Monitoring as required by Florida Department of I _:1 Protection permits. CONSIDERATIONS: This Monitoring is to determine potential nearshore hardbottom impacts resulting from placement of beach compatible sand on the 2013-14 Collier County Beach Nourishment Project shoreline (FDEP Permit Mod. No. 0222355-012-JC), as well as potential impacts from the Doctors Pass Maintenance Dredging Project (FDEP Permit No. 0235740-001- JC) and/or the Wiggins Pass Maintenance Dredging and Navigation Improvement Project (FDEP Permit No. 0142538-008-.1C). The monitoring pia:. wa. /cvclopcd in coordination with Florida Department of Environmental Protection (FDEP), and is a modified version of the monitoring plan which was required for the 2006 Collier County Beach Nourishment (FDEP Permit No. 0222355-001-JC). The FDEP- approved monitoring plan includes monitoring of natural nearshore hardbottom communities to determine if hardbottom burial occurs beyond the predicted equilibrium toe of fill (ETOF). This scope of work includes the tasks required to complete the one-year post-construction survey in summer 2015 and to prepare and submit the monitoring report to FDEP. As required by the monitoring plan_ Tk.: 'onstal Planning cc':. Engineering, Inc. (CB&I) and Collier County conducted a pre-cor's, is Ha nearshore hardbottom survey in August 2013 before construction of the FY 2013/14 Lc.;:i, 1.ourish,;nent Project. Collier County certified divers will augment the consultant's personnel in accomplishing this task. $28,125.10 as identified in Task 4 will be saved if Collier divers participate in the complete data collection portion of this monitoring event. FISCAL IMPACT: The not to exceed amount to complete this work utilizing all CBI staff is $163,134.20. Parti :i �atior; by Collier County divers under the direction of CBI personnel during the survey portion Iroject will save approximately $28,125.10 bringing the total out of pocket expenses to ;1;13:3. A budget amendment from Fund 195 reserves will be required to fund this item. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. March 23, 2015 New Business 7-h 2 of 30 ADVISORY" „' '+, CONI+ENDATIONS: At the March 12, 2015 Coastal Advisory Come i'tte meting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Board of County Commissioners accepts a proposal from CB&I Coastal Planning & Engineering dated March 10, 2015 for Collier County 2015 Hardbottom mitering. approve a work order under Contract No. 13-6164-CZ for a not to exceed a.noc,.:` 01 53.13 1.20, authorize the County Manager or his designee to execute the Work Order_ approve necessary budget amendment and make a finding that this item promotes tourism (Project No. 195-90033). Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Department Attachments: Proposal March 23, 2015 x CB&I Coastal Planning &�`_n gt pe Ir ng, Inc.7-h 2481 N @bt-f aton Blvd. . Boca Raton, FL 33431 ,:=, Tel:+1 561 391 8102 ->° P Fax: +1 561 391 9116 www.CBl.com March 10, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: Collier "`c.,n;: . , b�. >rn Die cg oal Monitoring (Cc t t 1'o. `. 'rc .. ssiaoal `services: Architect and Engineering") Dear Gary: This letter is a response to Collier County's request for a proposal for hourly services for CB&I Coastal Planning & Engineering, Inc. (CB&I) to perform nearshore hardbottom biological monitoring tasks under the above referenced contract. These services will be provided as required by the Florida Department of Environmental Protection (FDEP) Permit No. 0222355-001-JC for the 2013-14 Collier County Beach Nourishment Project. Tho monitoring protocol follows the FDEP-Approved Final Hardbottom Biological Monitoring Pian '1rri' ;'0- ' thot is incorporated into the permit under Permit Modification No. 0222355-012-J'?, Lc,' cc. - tion o three annual post-construction nearshore hardbottom surveys in summer 20 .5, 2 a' or,a 217 and submittal of monitoring to FDEP following each annual survey. The scope of services and costs presented in this proposal include only those tasks associated with completion of the one-year post-construction survey in summer 2015, and preparation and submittal of the associated annual monitoring report. A detailed scope of work is attached as Exhibit A. A fee proposal is included as Exhibit B, the rate schedule is provided as Exhibit C, and the FDEP- Approved Collier County Fins.: Hardbottom Biological Monitoring Plan (April 2013) is provided as Exhibit D. The cost with time - n'I notcriels is not to exceed $163,134.20. - $135,009.10 T= ,' ,r $28,125.10 Total $163,134.20 All work will begin after receiving the Notice to Proceed from the County, and assuming no unforeseen delays, field work will be completed in summer (May – September) 2015, followed by preparation and submittal of the post-construction report within 90 days of the completion of the monitoring survey. Very truly yours, ` 7— ._u� Thomas P. Pierro, P.E., D.Ce. Director CB&I Coastal Planning & Engineering, Inc. cc: Gail Hambright, Collier County Government Lauren Floyd, CB3I Tara Brenner, I'. '. T.,7,1 March 23, 2015 New Business 7-h 4 of 30 ^fir Exhibit A Scope of Work March 23, 2015 New Business 7-h 5 of 30 .. ;, - lIn..,: ott orl Biological Monitoring F4Ficr Co.inty, Florida Scope of Work Contract Number 13-6164-CZ Introduction The purpose of the Collier County Final Hardbottom Biological Monitoring Plan (April 2013) is to determine potential nearshore hardbottom impacts resulting from placement of beach compatible 7'.)I3-1 Collier County Beach Nourishment Project shoreline (FDEP Permit Mod. : 4 ._ _,:r. well as potential impacts from the Doctors Pass Maintenance I):-e_i iiag rroicct (! IF}2 Permit No. 0235740-001-JC) and/or the Wiggins Pass Maintenance Dredging and Navigation Improvement Project (FDEP Permit No. 0142538-008- JC). The monitoring plan was developed in coordination with Florida Department of Environmental Protection (FDEP), and is a modified version of the monitoring plan which was required for the 2006 Collier County Beach Nourishment (FDEP Permit No. 0222355-001-JC). The FDEP-approved monitoring plan, provided as Exhibit D, includes monitoring of natural nearshore hardbottom communities to determine if hardbottom burial occurs beyond the predicted equilibra:;:a toe., of fill (FT01): impacts within the ETOF were mitigated through construction reef as part of the 2006 beach nourishment project. As required by the mo;„i.oii: Planning : Engineering, Inc. (CB&I) and Collier County conducted a pre-construction nearshore hardbottom survey in August 2013 before construction of the 2013-14 Beach Nourishment Project. This proposal includes the tasks required to complete the one-year post-construction survey in summer 2015 and to prepare and submit the monitoring report to FDEP. 1. Admini .tr;,:don This ta:;k ins HrL. service; associated with the 2015 monitoring survey, preparation and re port and coordination with FDEP. 2. Nearshore riarddhotloni Survey The One-Year Post-Construction Survey will be conducted in summer 2015. This survey will follow the data collection methodology described in the FDEP-Approved Collier County Final Hardbottom Biological Monitoring Plan (April 2013), provided as Exhibit D. The purpose of these surveys is to document any unanticipated project impacts to nearshore natural hardbottom beyond the El Jr. " he si;ry ev will be completed jointly utilizing CB&I and Collier County divers, using a v2::sel and captain. Cost estimates are based on a team of two (2) CB&I divers a1,2 t,. (_: :ors who will use County scuba tanks. However, if/when the County cannot provide a diver, C13.L1 can provide an additional diver as needed (see contingency Task 4). The survey is estimated to take approximately 17 field days. If inclement weather delays/extends the survey. Task 4 also includes up to three (3) additional field days (see contingency Task 4). During the monitoring survey, divers will survey 31 transects adjacent to the Vanderbilt, Pelican Bay, Park Shorc rod N:: !es Beach segments. The survey methodology will comply with the March 23, 2015 New Business 7-h 6 of 30 FDEP-Appro'.c:_! II:11 1 I lt;rLibattom Biological Monitoring Plan (April 2013), provided as I:>. Th '. an:,ccts begin at the shoreward edge of the hardbottom and extend for 50 meters (1u-i It) offshore (west). Divers will collect the following types of data along each transect: line-intercept, interval sediment depth, benthic characterization (BEAMR), coral census and photo quadrat monitoring, and video documentation. Divers will also delineate the nearshore hardbottom edge during each survey along each of the four (4) monitoring segments: Vanderbilt/Pelican Bay (R-21-+-080 to R-38+380), Park Shore (R-43+200 to R- 55+500) and Naples (R-58-300 to R-66). Divers follow the inshore edge of the community while towing a buoy equinned ith a Differential Global Positioning System (DGPS) antenna linked to a topsida lapse; co. inninn I IYPACK navigational software. In compliance \\ ! 1 pc;mit requirements. monitoring progress will be reported weekly until the completion of each survey, at which point the JCP compliance officer will be notified that the survey is complete. 3. Report Preparation and Submittal Following the con; d!ct ci. of the one-year post-construction survey, the data will be entered and compiled into Accc:.s database where the data will be analyzed for companscu .i.a 7" ,I .. , n traction data for development of the one-year post- construction n ui'....:.iug It,nw data N' il! be submitted to FDEP within 30 days of the completion of the survey, and the final report will be prepared and submitted to FDEP for review within 90 days of completion of the 2015 monitoring event. The Collier County Beach Nourishment Project One-Year Post-Construction Monitoring Report will compare 2015 data to pre-construction (August 2013) results. All video will be burned to DVDs and submitted with each FDEP monitoring report. 4. K'.' ,y;` ( .i in ent upon County directive) The har.bottor. -E ..c_r: 's a :cam cf (bur divers, which is planned to include two CB&I divers and 2 Lcliacr divers. in uses when Collier County divers are unable to participate in field work. C13&l divers will be available. This contingent task provides additional CB&I divers, as needed. so that the monitoring team will have four divers at all times. This task also includes up to three (3) additional field days for the CB&I crew in case inclement weather requires additional field days. This task will be a yifP Ttcm by the County. Sum s This work will be performed on a time and materials (T&M) basis with a cost not to exceed $163,134.20, including the contingency task, as outlined in the attached spreadsheet provided in Exhibit B. Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the Notice to Proceed from the County. March 23, 2015 New Business 7-h 7 of 30 Exhibit B Fee Proposal -c a n m Q o N v n U in U S U) ) r O (n N c N-i r'''-' a CN 0 m O Cr) — -- i - - 03 Q) 0 _ o co o Q v _ u III l N n V V ) C) I l)- ,- V N �_ CL) O a) O V N UU) 0.7;I� UC v N N V ( NI r C V (n T vi 0 N t t) x m; o a 1 uip 7 LL O O I II II 7 0 K N W �, u J < ca U =O 7, o 1 c) 5 I 0 r r n O 6 li C.) CJ I _j t) LN) U))I I [ t)I — CO N N I y O p O N L a, - 'cn O 1 U C O I U SP1 W M CD O N t0 N r 7 III I - U_ E C F E 3 3 N Q r 2 I I s o O' Z u W O O J O O O 1- 0 , tIt I 't I n V = CO o o Op ^ _ ❑ co N i / co T o Cr) cua) o 2Zrn v �` co v CD 'a U w to 0 wg j r = I �. F o � N v CO c ,_ , m z E V) J) U 1 n a V) N n a — r) ° cn "o o vv) CO vs ❑ U m m o Lt 0 El O _ _ t° 0 CJ CO OD[)! N vi ,- & 0 1 v 1 cr co c u) iv I�m m e 1 (n o o p 11 m O U c,'-- W K$I-1; L, 0- CO 0 w O n o w Z ^ o C co v) v C W F o fU J Cl) LLOU , m� CO 0 7 u Q_-. v $o v N1 r--- CD E CD a r m ! ry I c ' np v E. v t) v V 1D ii) II II II i 6 o N O LL 0 o 10 U 1 E _ o m CO v N H 0 0 o CO 0 o u) 0 cn h V) 1 I I U 1 F E r 11 co a 9;N I F o I o ❑ I L oI - i = y 6 1 e Y _ ! Z o! K Q = J March 23, 2015 New Business 7-h 10 of 30 (!7".. j , .. Exhibit C Rate Schedule March 23, 2015 New Business 7-h 11 of 30 Exhibit C _._, ''- r3: , %TE SCHEDULE Standard Hourly Title Rate Principal $ 206.00 Senior Project Manager $ 172.00 Project r.4wwiiaeer $ 147.00 $ 157.00 123.00 7 $ 96.00 Inspector $ 76.00 Senior Planner $ 139.00 Planner $ 110.00 Senior Designer $ 114.00 Designer $ 94.00 l=nvi;o-ircei"ai Specialist $ 109.00 c cia!i;t $ 134.00 $ 93.00 _ $ 118.00 Marine nicl:r;ist/Hydro cologist $ 110.00 Senior Marine Biologist/llydrogealogist $ 138.00 Senior GIS Specialist $ 139.00 GIS Specialist 1 $ 102.00 Clerical/Administrative ! $ 62.00 5cni 85.00 $ 72.00 $ 120.00 ;n $ 81.00 Survey Crew-2 man $ 130.00 Survey Crew-3 man $ 161.00 Survey Crew-4 man $ 189.00 Senior Architect $ 154.00 Architect $ 121.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. March 23, 2015 New Business 7-h 12 of 30 A/P-(72A Exhibit D FDEP-Approved Collier County Final Hardbottom Biological Monitoring Plan (April 2013) March 23, 2015 New Business 7-h 13 of 30 COLLIER COUNTY, FLORIDA FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN COLS i'ki CO1 TF TY nEACII NOURISHMENT PROJECT FDEP PERMIT M'MIT NO. 0222355-001-JC DC ..;TOR:, E• I ,NANCE DREDGING ( 2 °740-001-JC .; .�'. ;"I;E ,;:yE\; 'i. DREDGING AND IM OV EI\IENT PROJECT FDEP 1'1'.R IT 01-12538-008-JC APRIL 2013 S ,l ('l NN C3 cx ENGINEERING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 14 of 30 E FINAL IIARI)BOTTOM BIOLOGICAL MONITORING PLAN APRIL 2013 OF CONTENTS ENTS 1.0 INTRODUCTION 1 1.1 Purpose and Goals 1 1.2 Nearshore I Iardbottom Resources 3 2.0 METHODS AND MATERIALS 8 2.1 Lcarshorc I lardlhotlom Monitoring, Transects 8 7.1.1 1 ' Scdin:,_nt Cover 10 2.1.E ::leasurcments 10 2.1.3 10 2.1.4 Scicractiniau Cora Census and Photo Quadrat Monitoring 11 2.1.5 Video Documentation 12 2.1.6 In-si[tt IIardbottom Delineation 12 2.2 Wiggins Pass--Contingency Monitoring Plan 12 2.3 Pipeline Corridor Surveys 14 3.0 MONITORING; SC! IL:DU1.1 14 4.0 REPORT IN 14 .l Rcharts 14 15 5.0 REI ERI:NCi.. 16 LIST OF FIGURES Figure No. 1 Project I.ocaiicn Map 2 2 Vandcrlillt 1' i -: r.cMl 4 3 l clicaa , , 5 4 Park Sl;c:c` I 6 5 Naples Sqpn; nt 7 6 Sample BEAMR data entry form 11 LIST OF TABLES Table No. 1 i-lardl Ti-:Inct. Locations 9 2 " �,��.in:� f' ; , , I'r:insects 13 3 Collier Co'.u:! I •ottA:1 Monitoring Schedule 14 AV!INO &ENGINEERING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 15 of 30 FINAL IIARDBOTTOM BIOLOGICAL MONITORING PLAN APRIL 2013 r H 1/tJI;[JC i ION 1.1 PURPOSE ,Y,- t) The purpose of this monitoring plan is to determine potential nearshore hardbottom impacts resulting from placement of beach compatible sand on the 2013-14 Collier County Beach Nourishment Project shoreline. as well as potential impacts from Doctors Pass Maintenance Dredging and/or the ',`✓i<_gg.ins Pass Maintenance Dredging and Navigation Improvement Projects. This monitorir> Hen dcvelo;,ed in coordination with Florida Department of Environmental tHi a modified version of the monitoring plan which was required for the Buell ` urish nent Project: some transects which were monitored for the 2006 project will continue to he monitored, some transects have been eliminated, some new transects have been added, and methods have been updated since the previous project. As compensation for potential effects from the 2006 project FDEP also required that Collier County construct a 1.09-acre artificial reef. This artificial reef was constructed in 2007, and based on two years of monitoring, FDEP determined the artificial reef as successful mitigation: therefore, no additional artificial reef monitoring is proposed in this monitoring plan. The 2013-Id1 Colii_r .Ot■ Nourishr.:cnt Project is essentially a repeat of the 2006 project with minor moWlic aticn . figure 1 ,bows the project limits for the Vanderbilt, Pelican Bay, Park Shore and Naples Beach segments. which arc the same project limits permitted for the 2006 project; however, gaps in fill are proposed within three segments. This project will place a maximum of approximately 430,000 cy of beach compatible fill along approximately 7.5 miles (39,600 ft) of Collier County shoreline, within four segments: Vanderbilt (R-22+300 to R- 30+500, with a can front i?-22-I-300 to 125-! 500), Pelican Bay (R-30+500 to R-37), Park Shore (R-43-f-500 to I. 3 ' '• f. from 11-d71-500 to R-50) and Naples (R-58A-480 to R-79, with gags Boo. 200 to R-79) (Figure 1). No new segments have bccn adcftd. he contracted with beach compatible fill from either an offshore borrow area or an upland sand tt,ource. 1f dredges are selected as the desired construction method, Borrow Area TI will be utilized for its coarser sand which performed above expectations for the 2006 project. If the project is done by truck haul, an approved upland sand source will be utilized. The project is designed to avoid impacts to hardbottom. The purpose of this I'.ardhottom I iological Monitoring Plan is to identify and evaluate potential impacts to the natural n(.s:_si'orc hardbottom resources and hardbottom resources within pipeline corridors Iocc,ul::.ug Coll r:ouaty Beach Nourishment Project (FDEP Permit No. 0222355-C11-. I:th:t °v1..intenan ;c Dredging Project (FDEP Permit No. 0235740-001-.1C) r,l.o a a `•■• � _��.,� r_rs�h 3' 7aintenancc Dredging and Navigation Improvement Project (FDEP Permit No. ()I42538-0011-.1C). The 2005 hardbottom Monitoring and Mitigation Plan included both the Collier County Beach Nourishment Project and Doctors Pass Maintenance Dredging, which includes placement of dredged material south of the pass in approved disposal areas. CC/VS:AL IS ARR.,1G a ENGINEERING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 16 of 30 FINAL IIA I2I)I3(Y1"FONI BIOLOGICAL MONITORING PLAN APRII,2013 -ALLAIIASS EE ,JACKSONVILLE W PRGJECT ORLANDO t I a(7, P.p j LC)CAT10N O 77„TAA1PA aTtANTIC, � \ OCEAN 1 1 T 1 HENDRY CO. 'H..,., 0 BOOR LEE p RATON ', VANDERBILT CO d —�'1' MIAMI VANL1ERU,1Lf ,. I,,, BEACH ,O,o<( a --,--G ULF N 7000<81 = \ ' 1 '1 ,t' Sgt,,FP m ,= OF �� MEXICO i c o a: AP h NROECO _ '__—, F 1 w a ?i`LICi;N ° i , I I \ PARK RID i SHOP,E 1 II`t R / T N iHOt}Dl A, N S30000 I 7 -- —__ ' 1-ARK SHORE I I ' I 1 I 1 _. LAC.r� > 15': SR B3B Ij t•o m. \\ I — 1 /r Fl �i i • t..•l! 7( C u 4 T∎ '_ t 1 l NAPLES 1 SR 856 N ,(XXI ' 57. N f 6000,X3 I 2i( '. LS} 84 _I1 _._ y I LEGEND: \` _==== PER NIIT ECPIPELI'I 11 RD 4.7 t , 1 1T'_ l I PROJECT LI'll1 —— A,i i ® PROPO rD Fi__IREt, 1 R80 I L'77.\: VA 1 PELICAN {',L ALL Lr:,!�l i r ( , ,i,I \ ET Ff OPC I'i"NE!J II,'<F. { x 1 ) '' r'E_r2ATt -�` A [77„":,,,-,:, p C -'r' �' "'1 1 \T .. C f 0PTROYAL :w1 R70 I If, II l'' "RIO \ NOTES' N. 1, 000=-3tJlNATLS■FS.Ii;r I BASED ON FLORJDA 5,THlt ,t PLANE COORDINATE 1 1 E', _ 0 4000 8D00' EAST ZO^E NORTH 81) IC At. J,*t" 1..,'",c 3 GRAPHIC SCALE IN FT �`. DATUM Or 19837N/1,091) '7,4,1 e Y J ,� 2_ FILL WIDTHS ARE LOT TO 5E771'_E. I , A, Figure 1. Project Location Map. CC/AS fAf_1'LP,N""NG xFNGI1'EGRING, !NC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 17 of 30 FINAL IIARDBOTTOM BIOLOGICAL MONITORING PLAN APRIL 2013 This Hardbottom Pi( Plait also includes monitoring associated with potential impacts from Ice I)rcdp.ing and Navigation Improvement Project, which includes en. cr in nearshore areas adjacent to, Delnor-Wiggins Pass State Park and I3areHot Beach. This monitoring program has been designed to utilize quantitative and qualitative habitat assessments to determine potential direct and indirect effects from the three projects, including possible cross-shore sand transport beyond the estimated Equilibrium Toe of Fill (ETOF). A pre- construction survey will be conducted in sinner 2013, and all post-construction surveys will be compared to the pre-lien ion survey in Dreier to determine if project-related impacts from the 2013-I4 hro ec: e: I. primary goal of this monitoring plan is to determine if th,;rc to natural hardbottom resources in excess of the 1.09 acres (ac) 01' ca Io: which mit ,ation (in the form of artificial reef construction) was required as part of the 2006 project. 1.2 NEARSHORE HARI)ROTTOM P.EHOURCES Nearshore hardbottom ilebitat is present along the Collier County shoreline. Hardbottom resources have fled thsough sidescan survey and diver verification on several occasions. In r; , :can . ,e., �v,as conducted along the Collier County shore iii: bctv■ -'. • iii . :;,.Eli:; of this survey documented approximately 500 acres (ac) of low rciij 1Ormations located within approximately 1,000 ft of the shoreline (CFF. 2001). In summer 2003. biologists conducted dive investigations on these resources to further document and characterize this habitat. Divers documented developed hardbottom communities, consisting of scicractinian coral species (Siclerastrea spp., Solenastrea spp., Oculina sp. and Phil/might sp.), gorgonian corals (Leptogorgia spp.), macroalgae (primarily Graciluria spp.. Co/tic/pa spp. and f/ypiicu spp.) sponges, tunicates and other benthic invertebrates and ii. ! (1 . 211)-1). The results of these investigations were used to assist Collier County and is l-) J` 01'tH a: ri Eotto:n monitoring plan for the 2006 project. In complic ice wit :coal tcr:n , plan, biological monitoring surveys were completed in .2011: Luc1ioi1 a` :C ssinrant. and post-construction surveys were conducted in 2006, 2007. 2008 and 2009 (CPF 2006, 2007a, 2007b, 2009; Collier County, 2009). Figures 2-5 show the location of the ncarshore hardbottom edge based on 2005 (pre- construction of the 2006 project) and 2009 (3-years post-construction) sidescan surveys. CC! :311f f';r JG c E_dGINEERING, INC. March 23,2015 New Business 7-h 18 of 30 + P ' fi ` LEGEND: W $ .Q e o 2012 PROPOSED DESIGN Construction Template -•-Equilibrium Toe of Fill 2005 PERMITTED ETOF +900 PIPELINE CORRIDOR N. —PERMITTED 0 L""` PROPOSED R0f 00 HARDBOTTOM -'Y^'2009 SIDESCAN SONAR HARDBOTTOM ° TURKEY BAY 2005 SIDESCAN SONAR HARDBOTTOM Biological Monitoring Transacts —700000 R 2 R,2,aO }''y�_ "../COLLIER COUNTY BEACH PROJECT ) , ,y'+ N /�/WIGGINS PASS PROJECT kj. - -.ery yam.. A. FDEP MONUMENTS ¢ r. NOTES; IS ac `�' .� «r t 1 COORDINATES ARE IN FEET BASED ON THE t 777 �� FLORIDA STATE PLANE COORDINATE [�,,^_ 0 6 21 Y• :& SYSTEM,EAST ZONE,NORTH AMERICAN• '•' -]>�i., 9021+:0 't ,, T� x' DATEMF A 1RIA(HHD TO f/,'f{1Y'.! a?k' �': 2 DATE OF AERIAL PHOTOGRAPHY JANUARY 2012. 1' 3.THE PERMITTED ETOF IS BASED ON A ;` METHODOLOGY SUGGESTED BY FDEP TO t :j � ,,,,....r.• ':• I REPLACE THE ENGINEER'S ETOF ANALYSIS. —706000 R {9,A 1 . • f • 7f �Q'?} ' 'yi�3{{Taa��$� .-L 1 .i4 .. 'j.4' I�'..Y 'F71 w •Ass. ^ ilk .t. pig+`if�rr'1 a an-S,��y' f. ,!.8811 3 ii r,{s. s{.... .r, R023 86 [ ,.r o k.-}L I r•+r,y. *,.K +M AC'W k' tea •.r t ::1%14- 4ef la r'r t - . i' 1„ ., -704000 e t t5 t OU 1 . „4„. ] .. 7 ,,»• GULF OF , MEXICO r ti, •r te} p�t * ti!t 2 -•` ` } N` Wi,O R02 r -702000 •� , H ' 'r ti ”.lf1` r �?- ;" C :� A it .. . -. 1 "r [ r r 7r-+ " "l� P a r. f r 1 Fi 11 Vif' ^r` V 1 927 w. .r-4 i 4.+.• ` • VANDERBILT LAGOO/tr 1 Y Mrr IY'.:rr � R 27+6 N . Li.. 11s r r 117 :. -700000 1 ' _ Nr �mwa i 0'1'jv 1 +, s 4r 7Fpr} , i 1 R028+5 1 \\\..., - .;k} ) (I 51. 4 1 '� t s^+ ,T)' & j( it l•- ,1�.r a 1 4 '' ' s 1 ,. ,- CO aT PLANNING&PIONEERING,INC t 1 •' A SHAW GROUP COMPANY 3 1 '•9-30".,!"" ,''jam ..,i...i�e.e 11' 1 _ ,._ y, COLLIER COUNTY BEACH g _ — _.__,__.._.._._ 1 '/'— t RENOURISHMENT PROJECT MATCHLINE-FIGURE 3 ql VANDERBILT BEACH 0 500 1,000 1 SEGMENT Feat o AS Seowry - rE�•,aanF ,inch=1,000 feel 1 t yR. FIGURE 2 4 March 23,2015 New Business 7-h 19 of 30 R r .1115X.,- '. LEGEND: �, • _ 2012 PROPOSED DESIGN {I. '� CONSTRUCTION TEMPLATE -MhLGUIJNE ELGSJRE2•.--•— -- 1 1 ., \ '.0, •—EQUILIBRIUM TOE OF FILL it �,1 �' --2005 PERMITTED ETOF '* 1 ' : ,i PIPELINE CORRIDOR -31, �� j� —PERMITTED -. Il 4 -- PROPOSED t 1 V,..,04:". HARDBOTTOM R031+48:1 Y -2009 SIDESCAN SONAR HARDBOTTOM D 1 R s. 4 -'--2005 SIDESCAN SONAR HARDBOTTOM �' BIOLOGICAL MONITORING TRANSECTS 896000 M, 1 :�32 ../V i]j COLLIER COUNTY BEACH PROJECT 1 1 A FDEP MONUMENTS 1 NOTES,. i�1 1 ? I.COORDINATES ARE IN FEET BASED ON THE 1 FLORIDA STATE PLANE COORDINATE SYSTEM.EAST ZONE.NORTH AMERICAN 1\ DATUM OF 1983(NAD 83). 1 R-13 2.DATE OF AERIAL PHOTOGRAPHY:JANUARY 2012. 1 3.THE PERMITTED ETOF IS BASED ON A METHODOLOGY SUGGESTED BY FDEP TO 1 REPLACE THE ENGINEER'S ETOF ANALYSIS, .,\\\:' 694000 1 _L 3 a PilI s ‘ 146"4'' 1, R038+28 1 a 1 d _ .. 892000 1t 1 t It - I I 20■ r \ II,pP\ R3 ,' ' . r„,-: 5 as y ew R037+70:Z `'� M 690000 R'''41",t,,, ' ;a,a, •- n��, -, „ GULF OF .}0. MEXICO R038+38: + Y ''� 0 ' 'O,•■ i t 668000 _I El I�ff � M MVa 1 y 1' A* CLAM ` `p`!'. toner v '..%%Y O I"' • tl f -'. COLLIER COUNTY BEACH 1 " .'1 RENOURISHMENT PROJECT • PELICAN BAY • 0 600 1.000 MATCHLINE--FIGURE 4 •• SEGMENT Feet a -'k "` oar ,>.E.'' " r. R"'I' y � t inch=1,000 feet $ \ ' :t FIGURE 3 5 March 23,2015 New Business 7-h 20 of 30 4. _'A HUN I U• 3 U. LEGEND:••°o° °g '.',� 2012 PROPOSED DESIGN R CONSTRUCTION TEMPLATE Q —•—EQUILIBRIUM TOE OF FILL 2005 PERMITTED ETOF ' PIPELINE CORRIDOR R043+50 r.„..RCLAM BAY i —PERMITTED PROPOSED 684000 HARDBOTTOM O /C -...•-2008 SIDESCAN SONAR HARDBOTTOM 0 /if 2005 SIDESCAN SONAR HARDBOTTOM //I INNER CLAM BAY BIOLOGICAL MONITORING TRANSECTS /\/COLLIER COUNTY BEACH PROJECT ' I yN* A FDEP MONUMENTS I ,., NOTES; ;P'q a A 1.COORDINATES ARE IN FEET BASED ON THE "'.' x NI FLORIDA STATE PLANE COORDINATE •� '':,,,r SYSTEM,EAST ZONE,NORTH AMERICAN 6 DATUM OF 1983(WAD 83). 1:. c,,X-? ' 2 DATE OF AERIAL PHOTOGRAPHY:JANUARY 2012. ' , r, i „..• r a THE PERMITTED ETOF IS BASED ON A '°4 . METHODOLOGY SUGGESTED BY FDEP TO 682000 - r '�'.N �•,�, REPLACE THE ENGINEER'S ETOF ANALYSIS. 4x r '4,,* gi' I # 1 + .11r,I .. i t` <` MA r ! i * 1 'R 47 ._ 71 _ �', .i \ ... I5j >rwig is$,wt..�• e'3.li,I 680000 R0474�00 t r,t y..` y I* 40 r ' t.... .i..I,a, swfil v+\ y�p}1 w% $ " S S. itt 1 y C ' I 72041 It 1.} 111,,,.a l 67e000 F I + ..Va '.*' 4;1i1"‘ GULF OF c+ "+? ;':h' MEXICO ti V z -':.+ ., � I i + ' S @ 121* * - M H • h. :41,,a, . . x 676000 6051,75 # ... . * l> s 1.I d s4� L 1 AL,IL. jg.„. , 17 , .:11.A.:21;1104 ''', i7.11'...;...;,i',., 0 t c. ,- ..`x I 1 ,. 1 ?� of �b •ti :".7:4"'-rte 7 9 ...,0„r4, *4 a+ 71° ' 674000 y .= 4 Oat -. . ', COBS R E EP O INC R'5{t58r w OUPCO:,21,10 1 `� ER ERE • ___ it,,,,,.. MATCHLINE-FIGURE 5 •• •\\I,l '=,' COLLIER COUNTY BEACH ry,,.x r RENOUR T PROJECT • OJECT *4—4 T....« PARK SHORE SEGMENT 0 500 1,000 --:z lor Il Feel ° Ri55 neu 'r 1 inch=1.000 feet n 4 li iiri---.';i:,,..-_, 6 March 23,2015 New Business 7-h 21 of 30 1 /i! �NER or' roRS BAY LEGEND; a Ro57 Sao a;, y o ` 2012 PROPOSED DESIGN °o I i -.-: oA4*W-,,., y?ts., •%"=CONSTRUCTION TEMPLATE o dz 0 MATCHLINE-FIGURE 4 r• I\ Y.r, S ° '� ,4—'-2505 PERMITTED TOE T FILL -—--—--—--—-- �� -, 2005 PERMITTED ETOF -,.4�4 7}T:. —INLET DREDGE LIMITS• - r�+. '\..+1 4 PIPELINE CORRIDOR YR �- ,,) '4 —PERMITTED L. ,' �7yyt ---PROPOSED ` .4-4li r "'HARDBOTTOM mAa ,. OUR D,1" ,, a R 55 1:+� yam, �- �l4/ t .1 w--ZOpg SIDESCAN SONAR HARDBOTTOM '' y--2005 SIDESCAN SONAR HARDBOTTOM -672000 ^ �* �- ,.� lhll J % BIOLOGICAL MONITORING TRANSECTS s"", /�/COLLIER COUNTY BEACH PROJECT '!'' .r+ .4 ♦ FDEP MONUMENTS `— MOORING BAY ,- - Al (TOTES; CKI3 ii` 1 COORDINATES ARE IN FEET BASED ON THE r FLORIDA STATE PLANE COORDINATE $ ?`o . SYSTEM,EAST ZONE,NORTH AMERICAN DATUM OF 1983(NAD 83). 4/It, 2.DATE OF AERIAL PHOTOGRAPHY:JANUARY 2012. """°' 41r. 3.THE PERMITTED ETOF IS BASED ON A ,,,�r' . METHODOLOGY SUGGESTED BY FDEP TO ,.+, # REPLACETHEENGINEER'SETOFANALYSIS. tp� 4 HARDBOTTOM RESOURCES END NORTH OF ,,..,,,,, ,,_ ,,,.,, ,e SOUTHERN NAPLES FILL SEGEMENT.4 1%.:`;,.. 4'''.2; .. ' ,..: `*;7=ii y ..,..„:„..,......7.,_,.: „..,,,,..0 RS&300 \ VV A �? I j r O ^ ,\ y� .". .'- ",...4., S``i- $ A +1U ? 9, o _1 I ' -668000 sa«'�o £ - s r ' it,t k �I 16,E i� ., \\ ,✓ �t 1; 111 e or r x R 159F5'+\ ...tot- . .a-\S r ; 3�.• \ 4 M \�1TP A:'4 r '�d�' c GULF OF I 4 4.fir 0 . MEXICO ■ '4°v 0 ay 0 r- r ate. i t t' 'V 4. ' t 44 * Y -666000 ,■ % .\ , A ,4, , Vit*Li * Afi ik,it. • .., *t: �!• t4 y {yi, J t A 1664000 ■ 1 z.\, ,. .; L Q,- r NM� .' . ,„1.11'11,61 t...' 1 \ +r 3 RI:'.200,\ ii a-1 O' J ,4!- >,.'.-� •\ COASTAL PLANNING t ENGINEERING INC. '\ ( r` A SNAW GROUP COMPANY F, '/''��JR064 .'IO ,�.� .. 100 ./mot_ i,-L S" s o 500 1,000 R06 ,�1, A COLLIER COUNTY BEACH Feet '2r ,t`' RENOURISHMENT PROJECT 1 feet , �, NAPLES @ @gg l�I SEGMENT i °o :'Rr6 A, ., , oar „c.c.. aa�E I',x r 7 7 '� 7 ~;f � as snowry 000.Oe FIGURES 7 March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 22 of 30 FINAL IIARDBOTTOM BIOLOGICAL MONITORING PLAN :<P101, 2013 " y : N1 .:1'f1�IZIALS This section la,.; dd•e• the potential direct and/or indirect impacts to the nearshore hardbottom communities. The goal of this monitoring plan is to determine if there are any project-related impacts to natural hardbottom resources in excess of the 1.09 acres (ac) of impact area for which mitigation was required as part of the 2006 project. Methods and materials have been designed to meet this goal. 2.1 NEARSII )1:': This monitoring ;i, 1:1)1/P-approved monitoring plan which was established for the -` liar _ ;!_,nt Peach Nourishment Project, modified to detect any potential impacts Eon) the 2013-1-i project. laNe I lists the monitoring transects adjacent to each project fill segment and their locations. These transects will be monitored one time pre- construction, and annually for three years post-construction. Monitoring will be conducted on 31 transects, most of which were established prior to construction of the 2000 project adjacent to the Vanderbilt (Figure 2), Pelican Bay (Figure 3), Park Shore (Fi< ;o' • les 1:,_,_ch (I 11,ure 5) segments. Based on FDEP guidance, control transects have ';,c..: he • ...•is monitoring plan, and three (3) new transects have bean I'<:, . lv c and two adjacent to Naples). There are no hardbottom resources ty_ijacent to the ,00thcrn iill area along the Naples shoreline; therefore, no monitoring transects were established in this area. Transects begin at the shoreward edge of the hardbottom and extend for 50 meters (164 ft) offshore (west). To ensure biological monitoring station permanence. stainless steel pins were installed at 5.0 m (16.4 ft) spacing along each of transects as part of the monitoring associated with the 2006 project. New pins will be installed if previously established pins cannot be located during the pre-construction survey in summer 2013, and three (.31 'r^.ns�ets will he established and pins installed during the pre- construction LY s: ,, �`� 0. 3P crs will assess the hardbottom offshore of R-44!3:3) and if hardbottom is observed in this area then FDEP may reciuirc t o:v:l nv:oitering transect be established there. Nearshore hardbottom transect locations arc provided in "fable 1 and shown in Figures 2-5; the locations of the three (3) new transects Will be established and recorded during the pre-construction survey. Monitoring reports will include coordinates of the start (east) and end (west) points of all monitoring transects and the depth at these points. During each survey, the current position and the relief(cm) of the nearshore hardbottom edge of each transect will be recorded. Methods for nearshore hardbottom surv.er's a,re de:cribed below in Sections 2.I.1 through 2.1.6. P.. ^ [,0C, 'H O NG, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 23 of 30 FINAL IIARDBOTTOM BIOLOGICAL MONITORING PLAN APRIL 2013 t?i + 7,1:m1? >ring'I'rauscct Locations. uc a 2h S g ;ic nt G3'ti iao 1'.asting 821 080 706 78 3.37 38 4359.90 R23-1285 701587.71 384403.83 8251010 702775.26 384862.31 8261160 701055.10 385391.61 1071626 70032-1.00 385598.32 9(,_271.8,0 385727.81 385779.55 ms- .. _,iorta; r;; Lasting 8.31-1.180 696337.35 386200.31 R33-1760 691071.28 386561.77 R35-1280 692556.49 386650.31 R36 691837.30 386855.09 ` 71 71)0 690691.91 387097.28 02 387139.69 Easting 8631550 6811.15.03 387686.95 8168 "MD T13D 8461725 { 6S08 33.39 387956.79 R17100,1 679"092.9 388008.32 `)5 79.13 387979.67 388055.01 388261.41 5. 388457.38 8.55 672131.69 388380.97 Naples Beach Segment Transcct Northing Lasting 8.58-300 66930.1.71 388458.36 1?51XX* 1131) TBD I 6() .t95.73.7 38931 0.67 389328.06 381)329.16 ,, 389295.03 R6-11,100 662218.58 390208.63 865 661832.38 390191.09 `\cvV tr. lscct:;. location t I-c determined( M)) S. IS <. M'_„^:S=EIZING, INC. March 23, 2015 New Business 7-h COLLIFR COUNTY, FLORIDA 24 of 30 FINAL I IARI)I3OTTOM BIOLOGICAL MONITORING PLAN APRIL 2013 2.1.1 laic-I: . Line-intercept for method to assess sediment versus non-sediment cover and the location of each transition. Those data provide greater spatial resolution than most methods and are readily employed along transects. This method will be used to monitor sediment coverage on the 31 transects (Figures 2-5. Table I). During each survey, a biologist will swim the length of each transect and note the location along the transect tape, and linear extent, of each sand patch that is at least 0.5 m in length and uninterrupted by benthic biota. Two substrate designations will be considered: hardbottom and sand. Hardbottom is clearly exposed consolidated suh tr,°te with 'Lilo potential for :recruitment of Benthic organisms and sand is defined as sediment vOil c:i: wltib no emerging biota. 2.1.2 Interval Seui i( Sediment depth data will be collected along each monitoring transect (Figures 2-5, Table 1) during each survey. During these surveys. divers will collect standing sediment depth measurements (to the nearest cm) at 1-m intervals along each monitoring transect. These data will be collected first during each survey. immediately alter setting up the transect, to measure sediment depth in :icdin,.c:its undisturbed divers. The vertical relief of the hardbottom edge and the sediment o. t:i " _ its :iiS0 be measured (cm) at the easternmost hardbottom- sand border ::_j, t:.a : : nd at each ledge (>10 cm in vertical relief) encoun .'reu a!a .'. _. along ti a transect will be noted during the pre- construction survey. A'.'I. 1 their location r 'c a dad and marked with a nail, and the height measured from the nail to the loot of the ledge. The change in distance from the nail to the foot of the ledge will demonstrate if sediment is accumulating at the foot of the ledges due to cross- shore transport. 2.1.3 Benthic Charucterimation: Benthic ev di aced along each of the monitoring transects (Figures 2-5, Table I) asia: tiii iHiiinriering. Inc. Benthic Ecological Assessment for Marginal Reef (Hi J3aron. 2006). This method will be used to monitor benthie u...,a .. a .:. acts (Figures nures 2-1, Table 1). Each BEAMR sample will be collected from a 0.5-m giladrat aanipicd every 5.0 meters along the length of each transect, for a total of 11 quadrats (5.5 in') per transect (a total sample area of 170.5 m2 over 31 transects). The location of each permanent quadrat will he recorded on each quadrat datasheet. BEAMR datasheet: have a standardized layout. and prompt biologists to enter data in all fields (Figure 6). BEAM!: aar..l:di..�s three core characteristics in each quadrat: physical, percent cover and coral include maximum relief (nearest cm) and maximum seciiiiiicni :i•‘ depth of I cm). • i?:r'JGL FT_I:ING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 25 of 30 FINAL IIARDBOT I'OM BIOLOGICAL MONITORING PLAN APRIL 2013 Pr,,c:t "' -“e rite fame I Transect Name L :---- ....---- ---- - C lastm. C0.33.1 L: ..,.,_ I ,Aax Sadmer'D -i!! Sessile Hen[bos_ °'.Cover Sad nai Msc,oaloa- Tai . i ______ Daartardse,trae ,,j el d=pan;;e e 'r f i n�.ri. _ .. _ , -;.: r.I_CdciLDasya_Sasadads.SraaJJaS Hvon Sara a n .i. ,a [_ � +�L cngorq f',j x5':al P�a�Lad2sra Psol , .�-,_,.. P3;ne Q Jrf d[atl Said Sbou S baa Sint L _ _ _ _ _ Lwh n<a.,. _ pora s2_SCas ss_ZOaethi4 . ■-l: _ _r_ ii; .,a''.:1 entry form Visual estimates of planar percent cover of ad sessile benthos are pooled to 19 major functional groups. Functional groups arc: sediment. macroalgae. turf algae, encrusting red algae, sponge, hydroid, octocoral, scleractinian coral. tunicate, bare hard substrate, seagrass, anemone, zoanthid, Millepora sp., sessile worm, wormrock (Phrogi u/opoma spp.), bivalve, bryozoan, and sessile arthropod. Each functional group is given a percent cover value (0-100%, minimum 1% if present) and the tot al c:or -:r of all fun�tion<,1 groups is 100%. Biologists augment data collection for sediment t I Li c: : s Tiptop: that apply for sediment (sand, shell-hash, mud). I'.-e,er'(: . .' _. c.; ,);:c 1( ;;ajar, Cliona clelitrix, Cliona celata) is also noted. 'I he macro: . :.: ; ...cc..: :( ., ..:r , t:. amlmented by a genus-level breakdown of macroalgae percent cover (Par all genera v,ith at least 1% cover). As with all non-consumptive surveys, BEAMR is necessarily constrained to visually conspicuous organisms with well-defined identifying characteristics. Each colony of octocoral and scleractinian coral is identified and the maximum height or width is measured to the rearest centimeter. Octocoral individuals are identified to genus. Scleractinian coral individu :s a: _ i<'�::, i'Pa_l t:.; a cie:; 'a hci over possible. The smallest size recorded is one centimeter for i, .. : ;: t. r l r.! to one ii:cntimeter. Photographs will be taken to supplement BE ,...sc-_'. 2.1.4 Scicractinian Co,.ai Census and Photo Quadrat Monitoring In addition to collecting sediment and BEAMR data along all transects (Figures 2-5, Table 1), a biologist will conduct a census of all scleractinian coral colonies > 5 cm located within a 1-m wide belt(0.5 m to the north and 0.5 m to the south) along each 50-m transect. During these belt- 11 ':C:,.. -cc rt I ,NG! H:PING, INC. March 23, 2015 New Business 7-h COLLIER COUN'T'Y, FLORIDA 26 of 30 FINAL IIARDBOTTOI\1 BIOLOGICAL MONITORING PLAN APZIL2013 transect survey,. ar:1 to n_ion on the transect of each qualifying scleractinian coral will be i c. . •. . In order to quantif y . .-_,$), a subset of corals > 15 cm (large) will be monitored through all surveys using a photo quadrat. Two (2) large corals will be located along each of the 31 transects (for a total of 64 colonies) during the pre-construction survey, and their location recorded and marked with a nail. If no corals > 15 cm are observed within a 1-m wide belt along the transect, divers may look outside the belt for large corals to monitor along the transect. Photographs will be taken using a camera in underwater housing mounted on a 0.25-m2 framer. Use of a framer v. i'I provide calibrated photo-documentation at a set distance from the substrate dub:: - : .__:'• lint•Tmph will be analyzed using the analytical software Coral (Ci'Cc) to calculate planar area of live tissue on each large coral I_(,ii'.'_E D )() ). "1 he time-series photographs will provide a clear visual representation of any chances in the condition of each colony (e.g., disease, sedimentation, change in color) and the CPCe calculations will quantify any changes in live tissue (growth or die-ofl) taking place over time. 2.1.5 Video Documtmto'ion Video will be coil_ ieh '1c i<_ UI aal .h rH.• iranscets (Figures 2-5, Table 1) using a video camera in an . .i•.c c dl:��t video by swimming from the inshore hardbct'oia maintaining a height of approximately 40 cm above the 1-1:t(.: �, .:;: �r;; I 5 m per minute. Video will supplement the sediment, BEAMR and coral census data to help assess any potential project-related impacts. Transect video is intended as a qualitative aid in transect comparison among surveys; quantitative video analysis is not included in this monitoring plan, but video may be analyzed at a later date if desired. 2.1.6 Iii-,situ I'uar("d.;G,t', In order to do aa cNposure_ divers will delineate the nearshore hardbottom try: segments: Vanderbilt (R-21+080 to R- 294-700), Pelle:L I (P-131550 to R-55) and Naples (R-58- 300 to R-65). Ilard, t.:,.:: be conducted along each segment during each survey. Divers will folio„ the inshore edge of the community while towing a buoy equipped with a Differential Global Positioning System (DG 'S) antenna linked to a topside laptop computer running IIYPACI: navigational software. The positioning data will be recorded, and results of each hardbottom investigation will be compared to the pre-construction hardbottom mapping survey to show .:'lances in li::rdbottom exposure over time. . It; `LAN One component or Dredging and Navigation Improvement Project (FDEP Permit No. 01=12538-0O ,-.IC) involves placement of suitable fill removed from Wiggins Pass on the shoreline of, or in the nearshore environment adjacent to, Delnor-Wiggins Pass State Park (R-18 to R-20) south of the Pass, and Barefoot Beach (R-12 to R-15+500), north of the Pass. Based on coordination with FDEP, it was determined that the three (3) control ,r-' E-NC E`ERING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 27 of 30 FINAL IIARI)BOT I'OM BIOLOGICAL MONITORING PLAN APRIL 2013 monitoring transacts N't v ecn IL-18 and R-20, which were established and monitored in association will) :.. . ... 3 I., can be monitored as part of the Collier County flardhut . , 111:m to :letermine potential impacts from fill placement it nealsle'. re a 1111 he conducted along the Delnor-Wiggins shoreline. If fill is placed south or the pass on or in the nearshore area adjacent to Delnor- Wiggins Pass State Park, three (3) transects Will be monitored (Figure 2, Table 2). "Fable 2. Wiggins ,'ass Contin ,n:v 1`.tonitoring Transect Locations. Pass State Park .:'t Tasting 7.2.7 38372.79 6 4.17 383699.82 ;;; 64 75 383498.82 Based on previous hardbottom investigations north of Wiggins Pass, the County modified the Barefoot Beach 011 placement area in order to avoid hardbottom impacts. Sidescan sonar and diver groundtruthirg, sur' e_:; cone :cted in 100 3 and 1994 documented hardbottom resources located approv . .41 I r:u.. I or 'V H:gi s Pass. approximately 700 ft offshore of R-11 (CPF, 1993). : e concH i.,v esti,oation of this area in 2010 which confirmed the ;rim- and I?-11, but did not find hardbottom south of R-11. Based on ar diver investigations, Collier County and FDEP determined that limited placement or fill on or adjacent to Barefoot Beach to the area south of R- 12 would avoid impacts to the hardbottom located between R-10 and R-11. Therefore, placement of fill on or in the nearshore area adjacent to Barefoot Beach south of R-12 would not require any hardbottom monitorin�o. /\ recent September 2012 CPE sidescan sonar survey north of Wiggins Pass :howccl ,d.11tiena1 ; c to::tinl l,;;rdhottom located between R-12 and R-13; however diver investigation:• : . . n.a did 1c± ,rte hardbottom resources in this area. Divers observed la <, _ ( r1. small patches of emergent rock and/or oetocorLis. Bar,/c r Jett mined that there is no hardbottom which may be impacted 3:.• on or u, lIec,ISliore environment of Barefoot Beach as part of the Wiggins Pass Maintenance Dredging and Navigation Improvement Project. 13 0� .� I' 'C InEILIIING, INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 28 of 30 FINAL IIARDBOT I'OM BIOLOGICAL MONITORING PLAN APRIL 2013 2.3 P]ITA:Ei':; : Pipeline urrid:. :: ..:: • after pipeline placement and immediately after removal of each transect locations will be marked with buoys by the selected dredge contractor immediately prior to pipeline placement. Divers will swim the length of the pipeline transects collecting video with a camera in an underwater housing. Any observed damage to hardbottom resources will be documented with video and still photography, the location of the damage will be recorded and damage assessments will be provided to FDEP. In the event that remedation and/or mitigation efforts are required, Collier County will coordinate [a( e_-am details with O I)FP. Monitoring for the 2013-14 Collier County leach Nourishment Project will follow the schedule presented in Table 3. All nearshore hardbottom monitoring surveys will be conducted in summer months (.tune through September). Pipeline corridor surveys will be conducted during construction of the project to ta:scss any impacts caused by the placement of pipeline over hardbottom resot:rc .. 1\1onitoring Schedule � itnm Sur,•cy . , Pipeline Corridors Pre-Construction 2013 Mid-Construction 2013-14 1-Year Post-Construction 2015 2-Year Post-Construe:ion I 2016 3-Year Post-C1:ala a'.irn 2017 • ]; and hardhottom edge delineation Pi;cl;n: a' : placement and removal of pipelines 4.0 d.EPORTING 4.1 NEARSI-IOI : .!: ;:t:.l = REPORTS FDEP will be in c:.e. srr monitoring progress shall be reported weekly !uitil •.• Lich point the JCP compliance officer shall be notified !hat t2_ a i,ciud:: a. copies of data sheets and shapefiles of the hardbottom II)._ s.. 1, 'ed C: IL v•,.thin 30 days of the completion of each survey. A first annual. second annual and CHird annual post-construction nearshore hardbottom monitoring report will be prepared and submitted to the FDEP for review within 90 days of the completion of each monitoring event, but no later than December 1s`, for three years post- construction. The post-construction reports will compare data to pre-construction results and to It INC. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 29 of 30 FINAL IIARUROTTOM Itl )LOGICAL MONITORING PLAN APRIL 2013 each previous I:o:;t-_')r.tt; r..HHti )n report. A fn aI report will be prepared following the conclusion of the third ye:r r, nE ri and will summarize and compare data of all reports. Reports v,i.: lit;ca;s o' ::creed burial, sedimentation, or changes to benthic communities. J:,t„ will He anaiyited to determine any potential direct and secondary impacts due to the Collier County Peach Nourishment Project. Videos collected along monitoring transacts will be submitted on DVDs with each annual report. Each annual report will also include the results of the hardbottom delineation and a comparison of the location of the inshore hardbottom edge delineated during each survey. Annual monitoring • map it h Nourishment Project area and adjacent hardbottom an:sects overlaid onto recent, clear aerial photographs: • Analysis of line-intercept data and interval sediment depth measurements, illustrated with linear and bar graphs demonstrating sediment dynamics on the transects ; • Multivariate analysis of quantitative 13FAMR data with subsequent analysis of benthic biological e:ampcn.2nts on monitoring transects (e.g., percent cover by scleractinian corals. eeto ;-;,_(: . ;I, ,'iOea. t,nd algae): • Com,)�.� r . . ._i c.• cCnsus data; • Comps >o. -a:,ed on photo quadrat analyses; • A comparison ;,. t rue° r ;: :1:0:;itorin g results to pre-construction monitoring results; • A figure comparing the most recent annual hardbottom edge delineation and all previous hardbottom delineations: • Copies of all transect video submitted on DVDs: • A comp;ehen ;roc "r,laer ( .:,- imomenta` GIS Database will be updated after each monitor ng 4.2 PIPELI;°w It . �� I'S Observation reports documenting, pipeline surveys will be submitted within 60 days following removal of each pipeline. Reports will include observations following placement and removal of each pipeline, and a DVI) will be provided with a copy of all video surveys. In cases where damage to hardbottom r:'ources is observe::!. MEP will be notified and remediation efforts, if required, will b.• co )nin CC tr 5 f NGIi'.Lrf,ING, INEt. March 23, 2015 New Business 7-h COLLIER COUNTY, FLORIDA 30 of 30 FINAL IIARDBOTTOM li1OLOGICAL MONITORING PLAN AP Z:1, 2013 Coastal Planning 2, (i'I ; ;(`1=1. Collier County I-Iardbottom Mapping and Characterization Report. Coastal Planning & Engineering, Inc. (CPI;). 2004. North Collier County Beach Nourishment Project, 2003 Marine Resource Investigation Report. January 2004. Coastal Planning (( 01:). 2006. Collier County Beach Nourishment Project, MEP I uri T'.37:7::,-101-::f 7003 Pre-Construction Environmental Monitoring Report. Coastal Planning 56 Enpi;:coring. `nc. (6'1'0:). 2307x. Collier County Beach Nourishment Project, FDEP Permit No. 0222355-001-.IC, 2006 Immediate Post-Construction Environmental Monitoring Report. January 2007. Coastal Planning 70 Erg ncc.irg. Inc. (( 01:). 20070. Collier County Beach Nourishment Project, 1:14:0 : erm:t No. 2755-001-IC. 2007 Year One Post-Construction 1.nviroran , ' H: a.iOer 3007. Coastal i'lanni Collier County Beach Nourishment Project, FDEP Permit No. 6222035-00I-.;C_ ": vvo> Year (2008) Post-Construction Environmental Monitoring Report. February 2009. Collier County, Coastal Zone Management Department. 2009. Collier County Beach Nourishment Project, 0DIP Permit No. 0222355-001-JC, Three Year (2009) Post- Construction o o, :meal 77. onilorino Report. November 2009. Kohler. R.E. ..,.: Cou^' with Excel extensions (CPCe): a visual basic } !ici substrate coverage using random point count C :, _I 32(9):1259-1269. Lybolt, M. and R. Baron. 2006. BEAI\1R (Penthic Ecological Assessment for Marginal Reefs): a preferred replacement for AGRR l and similar henthic assessment methods tailored for marginal reefs. I'rococ:(iNg■ ;i'or ;he 2006/6174 l;uropcan Meeting. Bremen, Germany. 16 '; H . 'JG . NG A!'ERING, INC. March 23, 2015 New Business 7-i 1 of 5 EXECUTIVE SUMMARY Recommendation to award a work order to Surety Construction Company, using the Annual Contract for General Contractors Services Contract #14-6307, for the replacement of the Clam Pass Park decking at the concession area, approve the necessary budget increase, and make a finding that this expenditure promotes tourism. OBJECTIVE: To replace the existing decking at the Clam Pass Park concession area, that is cost effective. CONSIDERATION: Three quotes were received from vendors under the Annual Contract for General Contractors Services Contract #10-5510 that is being renewed as contract #14-6307 March 24, 2015 for the replacement of the decking at the Clam Pass Park concession area. The contractors agreed to hold their quotes until May 2015. Staff reviewed the unit pricing and is recommending the award to Surety Construction Company,the lowest qualified responsive bidder. Contractor Base Bid 10%Contingency Total 1 Surety Construction Company $223,544.56 $22,354.46 $245,899.02 2 Bradanna Construction, Inc. $237,084.00 $23,708.40 $260,792.40 3 Wright Construction Group $241,249.00 $24,124.90 $265,373.90 FISCAL IMPACT: Funding in the amount of $200,000.00 from Tourist Development revenues is available and appropriated for this Project No. 88041 (Clam Pass Park Concession Area Decking) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). An additional $47,399.02 is requested as a Budget Amendment from TDC Fund 183 Reserves for Capital Projects. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board previously approved this project with a 5-0 vote on April 16, 2014. The Tourist Development Council approved the Clam Pass Park Concession Decking replacement on April 28,2014 with a 7-0 vote. LEGAL CONSIDERATIONS: This item will be reviewed for legal sufficiency prior to the 3-23-15 TDC meeting. RECOMMENDATION: That the Tourist Development Council recommends award of RFQ No.14- 6307 to Surety Construction Company, for the Clam Pass Park Concession Area Decking replacement, Project No. 88041, in the amount of $245,899.02, plus $1,500.00 for permit fees for a total of $247,399.02, approves the necessary present total funding request, and makes a finding that this project expenditure promotes tourism. Prepared by: Margaret A. Bishop,P.E., Senior Project Manager,Facilities Management Department Attachments: 1) Quotes; 2) Budget Amendment March 23, 2015 New Business 7-i o Q ) Q I a a Robert Fuentes March 11,2015 Clam Pass Concession and Restroom Project: Area Engineer: Architectural Network Inc Proposal Material/Scope of Work Remove and dispose PT wood decking from concession area and restroom(including walkways down to beach) Replace all decking with wood 2x4 and secure with stainless steel counter sunk wood decking screws Total Base Bid $237,084.00 Alternate 1:Replace rail cap $29,765.00 Alternate 2:replace hand rail $18,923.00 Backfill or clean up of other trades;muck,rock,unsuitable fill Exclusions: material removal and replacement;regrading of finish graded areas due to erosion;layout,engineering,and testing;permitting,site protection,barricades,hazardous waste and sub-surface contaminant removal;and bonds. Proposal good through May 2015. Phone: 239-455-8891 •Fax: 239-417-1461 • 125 Airport Rd N Suite 200 Naples,FL 34104 CGC1507312 SURETY March 23, 2015 New Business 7-i CONSTRUCTION 3 of 5 COMPANY March 10,2015 Robert Fuentes Collier County Government Facilities Management, Building W 3301 Tamiami Trail East Naples, FL 34112 RE:Clam Pass IPE deck replacement Surety Construction will supply all labor and material to complete the following scope of work: • Demo existing PT decking • Furnish and install 5/4 x 6 IPE decking screwed with stainless steel screws • Furnish and install 'A"spacers at column bases at the 38 columns Total price:$223,544.56 Alternate#1: Rail cap repalcement • Demo existing cap and replace with new 2 x 8 IPE rail cap faced screwed with SS screws. Total Price: $ 25,641.57 Alternate#2:replace handrail • Demo existing cap and replace with new 2 x 2 IPE hand rail with SS brackets. Total price:$ 14,736.53 Transportation of all material and man power is included. I have included a colored plan showing all areas included in the price breakdown. All permit documents and permitting fee if required are not included. This proposal is good until May 1,2015. Respectfully; oe'i---,4iiezd7/ Exec. 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',�s • ;R., t '. i./ / • xr He lit ' i .5$A e o . Ittk k„ \� t' JN a �\ V - .•:::::-:::::::::::::::-.'::::?:.-•:::-.•*::::::::::••••• Fit ',*0.\\,,.' ir444610,--i. k-f-'..--'*:"--"k:..\-,- ,,'''' I"' L.' . / . . ' Itt -\ \ t o s. . .. .. • .+ OPX CL 1r M BO wl rn1 b4 At-ItY\b0.'MfHi]11Ylii March 23, 2015 New Business 7-i NVC(_J RIGHT 5of5 September 6, 2014 Collier County, Department of Facilities Management 3301 Tamiami Trail East, Bldg. W Naples, FL 34112 Attention: Robert Fuentes Sr. Project Manager Regarding: Clam Pass Decking Replacement Dear Mr. Fuentes, Pursuant to your request, we propose to provide equipment, labor,materials, supervision, as required to perform the following scope of work: • Remove and replace PT decking with 5/4" IPE decking material in concession area, restroom area and ramps going down to beach. • Includes stainless steel countersunk fasteners. • Includes shims under canopy columns as needed. • Includes transportation of materials and disposal of all debris. • Perform a final clean of the areas when complete. Qualifications • Includes normal working hours. • No costs included for design or permitting. • No costs included for structural P.T. repairs. • No costs included areas where ramps are buried under sand. Our proposed lump sum price to perform the work identified above is: $241,249.00 (Two Hundred Forty One Thousand Two Hundred Forty Nine Dollars and 00/100). Please contact me with any questions or comments regarding this proposal. Respectfully Submitted, David Valin • 5811 Youngquist Road,Fort Myers.FL 33912•Telephone: (239)481-5000•Fax: (239)481-2448•CGC 053444 1105-L Taylor Road,Punta Gorda,FL 33950 Telephone: (941)637-4728•Fax: (941)639-4597 9331 N Tamiami Trail,Suite 22,Naples FL 34108•Telephone: (239)513-1724•Fax: (239)514-2732 I • l q j , 3 4a ci I, k• ,,t`6N�), k y r w v �� v„. . , ,,,,, ,, . ,,'r •-•..,., ,,' ',',' $,I,'''''',' ,-. ' > tiri n z '' .'''';';.• ,■,.: 1:1 Ck) 0 D - F- '.i'' ' '''' ''' '.' .::-:,,''''''',.. i 3,. 3 5 n • ,,, m r n s + ' ,, 7411r' 'II‘',' , . tk- •_ n (jr) Z t/1 f i X 'S { V5 fix 't I w :ac. . rs r • r ,.. z .,,,,,,.. D w m -i E MIMI= CU z r G , . m- -1,,,9 N 70 Z W -I Z r r" O M M M Q _...4 Can IMS 7° D M (V n 70 1 to o c) > M • .1.3> S r......4 p:1 IMMO C) M �M C) p M O 70 c, cy, r >. (1) z d t ., ,,, ro- —I ro) _ , m z- . , , D t b CD ,I., 0 - ....... ra imp ,,r> ,t O XP.R! 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Cl) CD N Cs:1 t . • r• �p'W UI 1 ▪ • 0 • V Z z O r IIJ O ( cf to C• " z March 23, 2015 Tourism Staff Reports 10 a-g 1 of 36 la M� DIRECTOR'S February-March 2015 ADVOCACY ACTIVITIES Met with Florida delegation on Visit Florida Funding and other tourism issues in Tallahassee Met with Comm. "1 for 11):' tgelida TOURISM INDUSTRY ACTIVITIES DMAI Advocacy Committee Meetings HSMAI Adrian Awards-New York- 12 Creative awards and one personal award Meetings in New York with Lou I lammond & Assoc. staff and calls on journalists Florida CVI3 AssocHtior ',t:tiit Committee mec:ing Planning meetings on Nla■ tourism Rally PUBLIC RELATIONS Fox 4 News interview on Annual tourism statistics Meeting with Naples Daily News Publisher Manny Garcia TRADE SIIOW A �t Attended ITB Trade Show in Berlin- meetings with 20 tour operators and journalists Destinations Showcase in DC with National Association meeting planners PROMOTIONAL ACTIVITIES Participated in weekly updates on Miami Dade/Collier regional event March 23, 2015 Tourism Staff Reports 10 a-g 2 of 36 GROUP SALES i'" iF February 12, 2015 — March 12, 2015 Industry Relations — Sales • Attended Seminole Ilotcl grand opening • Intervie■■ c,r Smart N Meetings article • Sales mission cont hued for NC and Midwest • Site Silver Spot Mercato nevv meetings venue New Product Development • Preparation for i`,,,icetings photo shoot • Prepa :tiC:_. ,'c , Trade shows attended • NYSAE trade show (New York Society of Association Executives) March 3 in New York City • Collinson publication vvebinar sponsor introduction • ITE — tr_t (1m ,'ntivc 1 :aye] Exchange) Las Vegas, March 18-21- appoin'ice Fams/Site Visits • Pre-planning for Golf Meeting Planner lam • Three site visits upcoming planned Requests fcr '_' r c Booked Business • Current report dates —Feb. 12, 2015- March 13, 2015 • We sent out 19 RFP's • Booking totals for report dates 9 booked for 2620 Room nights • Economic impact estimate for bookings this report date $4,711,254.71 March 23, 2015 Tourism Staff Reports 10 a-g 3 of 36 .szeria,,Ti Sponsorships & 1,1F:4 firer ':nt:; • We had 2 requests granted for RI'P enhancements this period and one booked • One Sponsorship offered by CVII for hosting XSITE show August 2015 with 50 meeting planners 50 suppliers and two hotels have bid this event • We have ,�2 need to follow up and report status for. Ilo;.cl reportiL. March 23, 2015 Tourism Staff Reports 10 a-g 4 of 36 LEISURE . lia€ .Ionsson February 14—March 13, 2015 Industry Relations—Sales—Memberships • Met with Expedia reps Karli Turner and Nashara Frazier • Rags to Naple!, Gr,: He for Ul< FAM • Attendee! Se -H(',!. gutting • Met with Cat' l " rc • Tourism Rally pla is ;ig New Product Development • Final preparations for Travel Adventure Show. • IPW appointment scheduling • Registered fur G I M • Registered fcr liS ) • Contin: ;2 _;a c.. ?Sin • I?eviewm,, Sales Missions • On-going planning and conference calls with AVIAREPS re: Brazil Sales Mission. • Working on Leisure Sales Missions. May/June Ohio and September Toronto. Familiarization Trips • British Airways fia ay's Agent FAM Feb 27, 2015. • German [IT finalized. • DER c le Trade Shows • Attended Peninsula Travel Agent Shows. GA/SC/NC Florida State Association • Final details for [SAE Power Lunch March 18 2015 in conjunction with Lee County. • Registered fcr Capital Events in May. Established Cont: .ts'l - • Presenti] . .r a.'Cl/Tea in Atlanta. • Presented to 25 f, rJa A,;:::its in Greenville, SC. • Presented to 45 in Charlotte, NC. Leads sent to partners. • All agent leads entered into iDSS and shared with partners. March 23, 2015 Tourism Staff Reports 10 a-g 5Of35 P08L1[ l{�[.`��{� . ��,` U�� `\` �� ^�S .�oMuUB�odvs March 23, 20l5Tl (T. Meeting Top Activities NYC trip—meet with Travel Leisure rng tine; LEIA team meeting; HSMAI awards event ]omcU Develop visiting press itiooro,i..`- ]omd|' c,io & oix Write twice mont •.y ,x|c~n for |or' nvco News'pros—/omcU xdvcrto/io| Jcvc|o '*c • • , '(aur Meetings Destination Weddings&Honeymoons inscrs—/onrU News release writE g and u' /onc|| Backgrounder news rc|case/stop drafts—Erin Regional media relations, info submissions—JoNell National,international media relations, info submissions Jomd| Demos and review for new media monitoring tool Team Direct and delegate activities for PR agency /umd| Planning,coordinu'ion red e' rr';for indivbival rr edla visits ]nmd| Wehopdato—uu^n y: /,�',�|—|zn.(., o| event and dc iN added,fixes by Buzzy Social media—ux/�x /� �' �n , s� �c:o/im and sharing tool Local one S , -/ ,i'` Media requests an'| info DMAI Re-accreditation p|nnui^C/p/cpno/io/`—JoncU' Erin & Buoy Supporting promotion of partner, Karen I. Bartlett's book A(mostly) Kids'Guide to Naples, Marco Island&The Everglades Tourism Rally Planning team Media in Dec�inzt:2r� Travel+ ujmn;r"m; ..ct'not/m :,vr/:'orcu/oinC Florida update Co|Cnrvn:mk{ ' , i`�� u�./[:/�:/ 9 News Re�ea�a� Over 50 Media Info Submissions Over 80 Web site !istin /artide/evert/deaI additions by team March 23, 2015 Tourism Staff Reports 10 a-g 7 6 of 36 r k. FIL11'l (3ii3t;:; PRODUCTIONS • HGTV/Beachfront Bargain Hunt to series (Season 6) TV crew follo c a family making their dreams of living on the be:rrh cork true bo finding a heachfront bargain i:: li' �tnt H cotr,mcrcial Shot a Ili andai commercial in Iondcrmills and Cambier Park WORKING LEADS • 495 Productions TV reality series Producer. potential location for a 6-meek reality series for . met and agreed to move forward with the • Original Productions -- TV reality series Project centered around small boat repair .ship yard/boat salvage company considering area for docu-series • "Dream 1/round the Sun"- on-line game show Pro:;nc' r e rd iCrr.)i innc for both City of Naples and Collier Cnu: • The Weather Channel tv shovV "Fat Guns in the li'oods" is interested in several Collier locations for a future episode • I-larper House - still photo shoot ]Tired Ire... for chor't for high-end patio furniture Company out of :1 tar ' wits vet • Alaska TV- IV series for I . K. "Fishing Impossibly" series is planning to shoot in May 2015 • Woman Within — still shoot National women's retailer is scouting locally for upcoming catalog shoot. ..cation ,,Dirt March 23, 2015 Tourism Staff Reports 10 a-g 7of36 (fix icaturc. Female principal has NOW been cast, according to Variety. The start date has yet been set back. The current lack of a lax incentive will influence the possibility of the project being brought to the state but Collier is still in consideration Tasty :i! ! 'Havel t5 5('0mcnt I' o: , r anga ct scout/shoot in 2015 • Once Upon a 1_)0rani 1'roun; tions — indic film Project is still in development and financing phase • SON ludic film Company owner has verified that they are building a sound stage off Bonita Beach Road :10 : anticipate having a number of projects in development shortly OPERATIONS o Issued film permits • Location library ul;lc>ad er Lea:i/ . . pons ‘ J i oli:,�� it Ii ,ac1i , itv worksheets to clients D Recorded data ° Client Management o -Opened a production file for each inquiry • Provided content to social media 1`/r): k , !\i cd ,i to update the look and content of the file; . ,‘bsite and location library llevelc.;;in; ,.c•t .tunity to reach the U. K. ' s on-screen production industry . Working with FOCUS magazine to create a 2-day summit involving the APA (Advertising Producers Association) Possible f)ec. 2015 launch March 23, 2015 Tourism Staff Reports 10 a-g 8of36 Re ,. . . t:,(l c‘yecutive summary to support setting the County ' s legislative priorities to include FL' s Entertainment Tax Incentive. Resolution passed. • Prepping for SXSWV-Film Florida will be having a booth on the shoe- floor along with a trade show block party. In addition, Filet C . t)arturritt to promote Netflix s first series shot in 1 i o Co-organiving S\V' FL' s first regional Tourism Rally in conjunction with Lee. and Charlotte counties. The event will be held on Mav 6 in Ft . Myers at Lakes Regional Park. The free event will 1-,e in .support of U . S. Travel Appreciation Day-a way to ivy ')a.'':,: to the chin ',in it v at large and those who work in the lir trt, their Liinilies. AlF E1 G • Film Florida Legislative Committee SB 10,16 introduced by Sen. 1)etcrt (Sarasota) in regards to Entertainment Industry has been referred to 3 committees but has not heel. 'Heard . It contains a lot of language changes including what • hi • Hc ,,:.t1 telev ision." In addition, IIB 451 by s a lot of what has existed in the tHtil tur.v Hcorl)orctes language regarding capital lovestnmeet for too, has vet to be heard. • Film Florida ti'larketinC Committee This committee by weekly conference calls is supporting the Rally in Tally with a Toolkit of term-elation for members and attendees. It has -cvisel the wchsitc to include the latest on IndtHtt action. o Local chef and caterer iirian Roland of Crave Culinaire appears on CNBC' s , Restaurant Startup on 3 / 17/ 15 , 10 PM • Private screening, "llvbrids" (First SWEL film to receive tax incentives) @Paragon. First screenintt since w enriere at V'v'riter's Guild Theatre in Los Angeles. March 23, 2015 Tourism Staff Reports 10 a-g rrrit 9 of 36 A T RAVE L In celebration of National Travel & Tourism week in May, "!'he Collie: 1', : ith Lee and Charlotte Counties c �:;nal celebration! This is a family event and will include Food, games for kids, and competitive races with teams from hotels, attractions and tourism boards. ';7:=:T ;.,`>` /:� `Z, T-A ' 6, 2015 Myers i ree Admission! "1 G : . ;M 1tiACE, TEA :<<c;.,s Include: l elin�an's Race Mahe That Bed (taec for the Gold ..e..,..._. cat:;, Hospitality partners Register your teams there is no fee to participate. ;;it n lie :'.. t: at sbe ;r@leegov.com March 23, 2015 Tourism Staff Reports 10 a-g 74 ~ 10 of 3 AT TIIE OUTDOOR TRADE SHOW! An exhibitor's tent will be available for tourism businesses to set up a display and showcase what your business is all about. We encourage games, contests and anything t vc ?:::t (icrm:nsh-atcs how you make your visitors feel welcome. i'' Is /ee 10 participate al ccocco @lecgov.com I'ARR1'IC'TPA'4'ING SPONSORS ARC-7, jet13iue -'dFu-ays, The News-Press Media Group, attractions Association March 23, 2015 Tourism Staff Reports 10 a-g 11 of 3•: SPORTS S l 1 - Development • Met with Jeff'Butrke and received update on Soccer project • Met with Cliff Marshall of Ignition API at North Collier Regional Park o Cliff had 8 NFL prospects in Naples training for the NFL combine in April • Met with MIF's 1C '. ' hn':' a'Vi' tee to t I):)i s section of website • Attend : G oes Challenge Welcome Reception • let ■■it,. Co : , .. Cca ' reg; rdiug April event and other future events • Met with Sports Hu ' ,si)i;- ,iitct!ss the future of the organization • Met with John Burton of"falke a Soldier fishing event • Met with Steve Quinn regarding the future of the FBU National Championship • Held conference call with Formula 2 boat race promoters regarding possible 2016 event in Collier County • I leld conferciutc c l with 1,2n-Ryan of the USIA to discuss potential Fed and Davis Cup Tennis cvc!:-s • let witl. Gr P; t, ':cuss use .)f the softball field for National Championsh`i) • Attended NASC webinar regarding Nil IS meetings and events • Met with promoters of Naples Ilolidav Shootout • Met with FGCU athletics academic advising department regarding future internship opportunities • Filmed fro I'/atter Wur ,t ( welcome video • ('cui , ; 'd t'an-Ai: Police Fire Games regarding the 2022 a;ne; • L;valuatcd :,;);,; <<ui ;gcr position Hosted Events - February Event Room Nights Est Direct Spending Atlantic South 2/.t3/2t/ :; 625 750 $270,000.00 Regional Pickleball Tournament FYSA Region Cup 2;7/2015 535 200 $146,250.00 March 23, 2015 Tourism Staff Reports 10 a-g 12 of 3. 1111 /AMU fMMAM4. 4,t .LAD44 2 +� .ov0.* ,. Golf to Paradise 2/9/2015 30 75 $18,750.00 First Tee Champions Challenge Ace Group Classic 2/11/2015 2250 2500 $1,593,750.00 Ignition APG NFL 10 49 $15,000.00 Combine Training TOTALS 3,500 3,525 $2,026,750.00 Month by Month Comparison February 2014 9,474 4,186 $3,917,700.00 February 2015 3,500 3,525 $2,026,750.00 Month Over Month -6,974 -661 - $1,890,950.00 Year Over Year -7,184 -1,606 - $1,755,350.00 ..r 0 °I141 A 441 1 ors , \i: ' \,tif i March 23, 2015 Tourism Staff Reports 10 a-g 13 of 3. Pal"° NAPLES wtx i uR4 • 4* 4 J4/ 1� � ° ate .Fr I Ilk W TT IV- _ r f ../ r. eine March 23, 2015 Tourism Staff Reports 10 a-g 14 of 3. sc"°"� OMMAC- UK REPRESENTATIVES-Oona2h McCullagh HIGHLIGHT OF THE MONTH: Gulf Coast Clay shooting event at Bisley Shooting Ground, 03 February 2015 The UK office secured headline sponsorship for Florida's Paradise Coast in support of our industry partner Gulf Coast Clays at a prestigious shooting event in February. Prior to the event we invited over 60 media from key national consumer &travel publications, travel trade, sporting magazines, as well as our industry partners from Visit Florida and Brand USA. Unfortunately due to timing and location many media were able to attend as we anticipated. The invitation, however, served to draw attention to this little-known, alternative sporting activity in Florida. The event was a success with our industry partners and attendees included Visit Florida and Brand USA's UK and Ireland PR team. Partners were excited about the prospect of working with Gulf Coast Clays &will ensure the message is passed on as them interact first hand with UK & Ireland Media in the future. We also had the opportunity to meet with the presenter of ClayShooting.tv, Phil Coley - he conducted brief interviews with all participants following their experience of clay shooting and feedback about the sport. The total number of viewers of the programme covering the event at Bisley currently stands at 5,082. Clip to follow ClayShooting.tv is weekly broadcast channel, covering the World of Clay Shooting, bringing National and International content from around the world. ClayShooting.tv currently has a social media following of 3,643 likes on Facebook and 2,740 followers on Twitter. Following the event we distributed a press release to over 100 media including: UK and Irish travel trade publications; sporting magazines and our industry partners. The release highlighted clay shooting as an alternative activity that UK, Irish & French visitors can participate with when visiting Paradise Coast. See attached release &distribution list MARKET UPDATE: British Airways retains title of UK's top 'superbrand'. British Airways has retained its title as the UK's leading 'Superbrand', beating more than 1,500 companies to stay at the top of the annual consumer rankings. Virgin Atlantic joined Dyson (a household vacuum company) as a new entry in the top 20 most popular big brands, a list based on an annual survey of 2,500 British consumers carried out by the Centre for Brand Analysis. ABTA hails success of'travel with confidence' campaign. A multi-channel advertising campaign around ABTA's new consumer strapline'Travel with confidence' has been hailed as a success by the association, despite a "relatively modest" spend. The turn of year promotional activity aimed to highlight the benefits of booking with an ABTA member and explaining the association's offer of support, protection and expertise. Nine out of ten people who saw the advertising in the Mail on Sunday stated that they intended to take action as a result. Web March 23, 2015 Tourism Staff Reports 10 a-g 15 of 3• , b traffic to abta.com increased with the'Find a Member' page seeing an increase in traffic of 56% compared to the same period last year. They reached a total of 3.2 million readers. More Brits visiting US as airlines invest in 'prestigious' transatlantic route. Renewed interest from the airlines has been credited with helping to drive an increase in the number of Brits travelling to the US. Brand USA travel trade director Gerry Boyle said the destination had seen a 2.4% increase in UK visitor numbers for the first 10 months of 2014, with a total of 3.35 million travellers. Adding that the increase had been assisted by airlines increasingly seeing the transatlantic route not only as profitable but also as prestigious. Tui - Operating profit will rise as much as 15% this year. The world's largest holiday business after the E5.6 billion merger of the two German & UK businesses of the same name say their operating profit will rise as much as 15% this year. This is mainly due to holidaymakers paying slightly higher prices for summer &winter breaks. Tui reports they are on track to hit 1 billion Euro earnings in the financial year; the merged business is planning to'streamline' it's airline business, which includes six different brands, and wants more cooperation between its cruise units Thomson Cruises &TUI Cruise Cruises. Tui's joint chief executives are confident of delivering full-year underlying operating profit growth of 10% to 15%. DATE SPECIAL EVENT LOCATION 16 March Meetings for&with Marco Island Marriott, Sales Mgr London 23 -27 March Visit Florida Media Mission UK, Dublin 15 April British Airways training day London Heathrow 28 April British Airways Holidays Training -TBC Newcastle MARKETING/SALES/PROJECTS &ACTIVITIES: Market update for Visit USA Committee Ireland Stats: • 6.7% increase up to October 2014. Overall a very positive growth to date following 10.6% increase for 2013. March 23, 2015 Tourism Staff Reports 10 a-g 16 of 3• •'"° Tour op/ airline updates: • Virgin Atlantic—Virgin is one of the first airlines to reduce fuel surcharges to€15. Two new 787 have been launched one on the Boston route and one on Dulles rate. The aim is to introduce one new 787 per month for the next 18 months. Capacity has increased by 16% to the US overall; SFO 35% LAS 9% Boston 6% • American Holidays - Best year since 2008 —All destinations are selling particularly well • Aer Lingus— 40% capacity increase on transatlantic routes in the past two years • Platinum / Fly Drive USA—very strong January so far. Fly Drives are particularly strong and concerns about the exchange rate have been unfounded. City breaks not as strong as fly drives, however lead in times for both last minute and future bookings are both improving • United Airlines—great 2014 having reported a two billion profit Travel industry events: • Travel Media Event—Visit USA is partnering with Brand USA as one of the main sponsors for the Travel Media Event in Shelbourne hotel on 9th July 2015. There are opportunities for both trade and media to attend. • Adrians, hospitality's"Oscars" Collier County received 13 Adrians, which is a huge accolade for the destination. This was shared on Paradise Coast UK social media pages. TOUR OPERATOR ACTIVITY Virgin Holidays OMMAC is coordination the participation with the Virgin Holidays co-op Florida campaign for 2015 and assisting with supplying creative to ensure Florida's Paradise Coast is highlighted in the best possible way. BA Holidays Fam trip— 26th Feb 15 Assisted BA Holidays' planned fam trip to Naples for their new dedicated Florida team. The agents were hoping to visit Naples on 26"' Feb via a coastal route, stopping in Naples for 1 night. The UK office had informed BA Holidays occupancy is high at this time — BA Hols requested accommodation at Naples Grande, their top seller for 2015, but due to high occupancy they were unable to secure any rooms. However, the agents visited Naples for lunch, and a site visit to Naples Grande was included. OMMAC provided support where possible and requested a welcome bag for the agents, which they received on arrival. Stella Travel Services OMMAC is working with Stella Travel Services to supply copy for Florida's Paradise Coast top 5 things do, as well as images for their 2016 Florida brochure. March 23, 2015 Tourism Staff Reports 10 a-g 17 of 3. soa,� Jetsave OMMAC is assisting with supplying artwork for the new Jetsave brochure, launching 7th April. Paradise Coast will be featured with a full single page destination intro, as well as 2 pages of hotels—with 5 hotels being featured in total across the destination. Visit USA's member's listing OMMAC is currently updating listings for Florida's Paradise Coast on Visit USA's UK, Ireland and France member's page to ensure all details are up to date, which we aim to check twice a year. Elegant Resorts OMMAC worked with Elegant Resorts, to create an email on family friendly Florida which was distributed at the end of February. OMMAC assisted with points/items for our top 5 reasons why Florida's Paradise Coast is so good for families. TRADE EVENTS Visit Florida Media Mission, 23rd— 27th March 2015, London, UK and Dublin, Ireland. In preparation for Florida's Paradise Coast's participation in Visit Florida's UK & Ireland Media Mission, OMMAC is assisting with providing pitch points ahead of the Media Mission and supplying creative. This will reflect the"Natural Florida"theme, as well as highlighting key selling points for the destination, as a guide. OMMAC has also ensured the correct listing for Florida's Paradise Coast for media mission invite. PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: CONTACT ACTIVITY RESULT Social Media: Weekly channel updates OMMAC continues to share posts across Facebook and Twitter Facebook and Twitter in order to increase traffic to Paradise Coast UK Facebook and Twitter pages. February focused on the clay shooting event and Adrian awards. March 23, 2015 Tourism Staff Reports 10 a-g 18 of 3.Acr<ewr<a Jane Knight,The Times OMMAC reviewed an We suggested an overnight stay in opportunity via Visit Naples. The Times was founded in Florida PR to support Jane 1788 and is owned by Knight on a press trip, However, due to time constraints, Jane is News UK, the main UK who is flying out to Florida unable to extend her trip but she will be subsidiary of the News in May for the opening of using OMMAC's suggestion to travel from Corporation and Fox the LEGOLAND hotel with Key Largo by boat to the Everglades and Entertainment Group which her son. have requested for Visit Florida to contact also owns The Sunday the Keys to advise accordingly. Times, The Sun and The They were interested in a Sun on Sunday. trip to the Everglades from We have offered to accommodate Jane Key Largo on May 24th for a longer time in the future. We will Circ: 396,621 May 2015. follow up accordingly Readership: 1,110,539 Facebook and Twitter updates ® Paradise Coast UK, An alternative activity-clay shooting from Florida's Paradise Coast comes to the OK's prestigious Risley Shooting Ground Flondas Paradise Coast Naples Marco island and the Everglades were co-sponsors of a preview event at Risley Shooting Ground twinned with Gulf Coast Clays yesterday..highlighting clay shooting as an alternative activity that tourists can participate in when visiting Florida The picturesque snow covering or the event proved to be hit with all the travel industr\ vowing to return , t s yR. t 39 people masked Boost Post March 23, 2015 Tourism Staff Reports 10 a-g 19 of 3.41,0,‘LD',<Gr _ .01-^ t*-1 Vote- Naples Beach - Naples- Best Florida Beach Nominee: ''.01:5 ioBest Readers'Choice Travel Awards Napes Eeazt‘ -Nat.f S ....• te F E-e,) • 31 people reac he Boost Post a Tweets T Teets& replies Photos & videos 6.0 111 Paradise Coast "LIList Haves"for Florida's Paiadise Coast 1 Love of Beauty 2 Thirst for Luxury 3 Sense of Adventure Lovell -1-4s I . \ -Jo NAPW MARCO ISLAND "r+ . .„ I.V/11.GLADFS • ' ' more pi otos and.:oeos March 23, 2015 Tourism Staff Reports 10 a-g 20 of 3I Pictures from the Clay Shooting event From left to right,Visit Florida's Director Europe,Colin Brodie,Oonagh a ±�� ' `, tr McCullagh, Florida's Paradise Coast, Director UK,Ireland and France and '�r , ,,, 1 ,— � I ' Cohn Burrows, UK owner of Gulf Coast Clays at Bisley Shooting Ground I ,, : , 4 , .1" i " - * ''''' .v . ' vtift,t4' .` .'-' - ply' ,, 410:4'l',• , i , ` - - 'Eli s , - vi.' l'imp) ) Mfr "l' '�' ` ^t '� Y P j P iF a From left to right, Sarah Barnett, Siobhan Burke, Jennifer Guiver and Jean Paul Zapata, of Brand USA's UK&Ireland PR team at the Gulf Coast Clays shooting event at Bisley Shooting Ground March 23, 2015 Tourism Staff Reports 10 a-g 21 of 3• sc"`° � Mr +:+it.., ^`SAT • 4. I .L. k ' s.' - to '•%,, itile= i t," . ,. ,.,- Ict I, lit i j e : +.' = ��_I i �. i � ��' F ' v i j `` ,' 4.1_ 7w -• ,,, llt. ' , , '7 4'.." 4. - ...4 ; :Pictured above travel Industry group, including representatives from Brand USA's UK&Ireland PR team, Visit Florida, Florida's Paradise Coast, plus UK owner of Gulf Coast Clays and instructors at Bisley Shooting Ground. March 23, 2015 Tourism Staff Reports 10 a-g 22 of 3. kg. di DIAr�f' is leant, Natasa Manic TOUR OPERATO Key Accounts Tour Operator Achievement Cost TUI Switzerland, rSecured training session for the ;r t)C, in their head office in Karin E?oclir r ✓;�� 25, 2015. FTI, Laura Rutter Received fist rosulis on the Florida Highlight of the Year campaign. So far the roomnights show an increase of over 337,, pax numbers have increased I rev , rest; n a d amount of 1r'r r 'n by almost 30%. srse sr. r,holl,r n ent as we ore c'most en the same level as last year end of sec^son. Meier's Weltreisen Secured and confirmed marketing 4,500 € (MWR) earnpoign including participation at 2 (negotiated) ev,ents, 2 32C newsletters and a full Daniela Schc ,`i ; "r tAra'R customer /elf. ihe campaign rori 0 ry 2 II ;II November 2015. America Unlimited Secured and confirmed online 7,000 USD (AU), rnarkeiing cam;uaign including a 3 v✓oeks rucebeDl< campaign on AU Sarah Harwardt c er- :set: fen _,a,te, a promotion n rs ',hell as a O eel ea rele being promoted for one moll). Carirpaign will start on March 161h. the fh gird week of the facebook campaign was negotiated FCC March 23, 2015 Tourism Staff Reports 10 a-g 23 of 3.,,ah„poim% Hotelp:an, SLylo . Tu.)1;ng in the Hotelplan .(1,1furi for March 18, Anja Meier 20 I 5. Dertour, Setareh Published the Supplement in the Geo Zahir-Fard Magazine, \Nhich has a circulation of 110,00;1'. ThCSUnpleme t is an 8 page in 6 Cirfcrent Florida CVBs; a it alkiched. FTI, Christina V Mr a a 1 HHC Newsletter BrOckner teaser as part of the Highlight of the Year Campaign. Please find the teaser attached. Bene:ux Tour Operatdr Cost USA Travel . ii ihe !Pverglaaes of staff Consultants , men oar Sabine I:opponne on March 19th. Secondar Accoun:s Tour Operator Achievement Cost Fairflight Sent g0t newielier inlroducing the new a',.,chure to their ),200 Schauinsland Reisen Resulling froryl the Visit Florida fam the Naples Bay Resort will be the first hotel in Naples to be inlcuded into their Florida program TRAVF=L Soles ca L.,: ! le travel agents in the greater Passau and Stuttgart area, Boc-ien-Bacien and the Rhein-Ruhr area. Booking Assistance: Assisted 1 agency request on tours and accornmodalions Support: Supported 3 agencies with give-aways and brochures. March 23, 2015 Tourism Staff Reports 10 a-g �r 24 of 3. EVENTS • Consurn.. o Dales: February 4-0, 2015 o City: Hamburg o USA Booth Members: Meier's Weltreisen, Universal Orlando, US Bike Travel, Colorado A Arizona, Faszination Fernweh, New Fngla:rd, Fairfiiglit, Vsti S mann Toursim Services, Virgin Atlantic, s_ n,,,_ e toes: 70,000 consumers (2014: 78,000) p:,: enced a slight decrease in visitors durin'i ,e first lime, the USA booth has been allocated to (another shall, away from major long-haul destinations. We felt that this had a definite impact on the amount of people that have come by our booth. On the positive side, v.'e ha,• :xf !!:,need a strong interest in Florida and the �ont,, of the visitors have made definite f. his ' oar and needed guidence on ;n IC different areas. It gave us a A c o ifu<; Paradise Coast and highlight its features. Nalual to the t anseatic city, boating was of much bigger interest than in other cities. More than once we have heard that the visitors want to experience orlando and were looking for a beach town to slay afterwards with their families. As t 1 l fors beaches and the proximity to the my appreciated more detailed • \'.s:. o Cities: Zurich, Sy/it/or-land (location: Movenpick Hotel Regensdorf) o Profiles LNum_>nr of ottendees: About 372 travel agents from all over F`.Vif7 ;rlw flid, I:Ic 0ir ,g the French and Italian speaking part V'as a trove! mart during the day at t: oo'H. The agents were prepared wI soda them visiting every booth to find the at sv,/ers on the questions about each participating industry partner. Compared to the previous years, the number of participants was very low (516 participating travel agents in 2014!). One reason is that Visit USA received many last minute oc'ncolIdltor, quo t , a fH to vies going around. Another reason March 23, 2015 Tourism Staff Reports 10 a-g P" 25 of 3. tic in Switzerlands travel sector ion ant. Beginning of year, Kuoni onncc.;r TO business until end of this year, the Swiss Franc faces a strong fluctuation at the moment and additionally has to "compete" with a very weak Euro. This means, the Swiss TOs and Tas are faceing the challenge (especially along the border to Germany and Austria) that clients book with a German . rig nr;lwri f ing aspect, this event gave us 11 I'd maintain our relationship with ,,,cr.; cod travel industry partners and would strongly recommend to participate in this event next year again. It still is the main event with USA focus in the Swiss travel industry sector and wo are confident that the number of attendees v✓ill 5e back en track next year again. q tic em tide Swiss travel trade magazine Travel Consurn �t..... o Dates: February 18-22, 2015 o City: Munich o Profile r oil attendees: 118,000 (2014: 112,000) o Ilave na ;icipated the show with brochure Tor. 'COO di. In terms of visitor numbers, we erI :oak from the show, increasing F second year in a row. e /1' cold attract 8,000 people more which is a fonfestic outcome! The interest in the USA was great and they have received many requests for Florida in particular. As we have been alternating between the Munich and Hamburg show, we definitely recommend personal attendance r (-0x1 /ear. Regi dr" fi I I 2 l iggh' of the Year fam (Apr 15) ,rp'r 'raining Day (Mar 15) o Fag, sg ._, hne Workshops (May 15) o Final preparation fog 'lb (tAar 15) ▪ Finalizing the A.;'poinfinent Schedule ▪ Preparing the ,i',ueting Notes and gathering background rl?Or."ilatiai"1 March 23, 2015 Tourism Staff Reports 10 a-g 26 of 3.. from tour operators and c,r s report c� fr,,xr �ie for the DACH and Benelux markets, inciUding inforri afion on the economy and tourism industry of each country MARKETING Type of Activity Details Cost Naples f ev, e:i ∎ ; d N o'es newsletter B2B p,,4 ..11or animals in Flo vuo (Colenin, Aligafor and Manatee) and the associated tours to 3308 agencies in DACH on February 10, 2015 Naples Nowslett::r Sant ; e coated Naples newsletter B2C o:o ; :; ,s, ts: popular animals in and Manatee) .c, lotus fo 579 consumers in DACH on February 11 , 2015 Facebook .11 posts: 5 //fans: 7,258 MEDIA / F° col f r Ia press release in January, we have beon tsaiLn,;oi 7,,s golf portal. The portal covers all aspects of golfing, from tra to fashion and thus was very interested in the Paradise Coos:. Please find the clipping attached. • Visit USA: Secured the: pu'blicction of our press release on the Visit USA Germany webs,ite, MOdia section. CONSUMER PROJECT. • Collected feedback from the Visit Florida fam participants. The groups consisted of a mixture of poople that have been in Naples before (but all of them just briefly) and pcople that have not been there before. We March 23, 2015 Tourism Staff Reports 10 a-g 27 of 3. fy-..ive re, 'noel,- on the itinerary and the visited T, • „ c, tier c great impression of the destination, a tar ihe sizia ani.t oft-actions as well. All of them have been positively surprised by ti'ie variety of tours and places to visit. While it will help all of iflern io better sell the destination in future, some have even stated plans for extending the program. Details tbd. OTHER Allenaal . l.nall. .nt on February 10, 2015. The meeting fl ' t inonth's report. • Attendance at Visit Florida /Member Meeting on February 10, 2015. Please find the meeting minutes attached. HIGH Hi • t,itendJr • Attendance Flc nue, Eva. .1 H eera portion), March 5, 2015 • Attendance Brand USA Media 1),roaktast, March 6, 2015 America Unlimited Online Marketing Campaign, March 16, 2015 TUI North America Training Day, U arch 2, 201 5 Training Swiss J5 Ur Oacalors, U' oh 25-26, 2015 DiaMondc D H/chi i r, March 18, 2015 TA, / 1 `11H1,1 : 2015 T A, 5 ,: 1 . :1 26, 015 MARKET NEWS Economic Overview (7CIT,1‘,:7ril' The Econon'. ." 20-14 Germany lyes o‘v wcel:ness. After the economy more or less stagnated last summa, su',-..jgest that it is now picking up speed again. In the fourth quark,r, incluLYal cutiu expanded comparatively strongly, and both the surprisingly positive development in new orders and the much improved business sentiment arc ir,,dictalivo of a furlhel acceleration. March 23, 2015 Tourism Staff Reports 10 a-g 28 of 3• The went-r c cif price are likely to have contrib , of c ,)ntinuing lo develop positively. A high level of ,f c Ow interest rates are fostering a high level of consumer come: a. Overall, the German governrrent expects this year to see a decent growth rate of 1.5%, mainly driven by domestic demand. Al ii le same lime, there are risks to the economic development, in terms of Ukroinc, the political development in Greece, and also the international finarr id , n,i co.e ereeditf s rill-rkets. Germ° ')'<; it : t; ;!:ed of weakness. Its output rose sharply, by rise in succession. There was also a 0.5% expansion in tiee te.) Crowih was particularly registered in the field of intermediate and consumer goods, but the output of capital goods also expanded slightly in the fourth quarter. There was a positive development in industrial turnover, which expanded by 0.7% in the final quarter. Consumer saendi;ra c e I ; 7or o 'he economy. Last year, consumer spencPng rose y ' ,s ct 7/pore us contribution towards overall g_rowll, ; n , 7,,,m1anuing to result in a tangible rise in 1 _.eesc._ le • ii s.; ale development in prices, this is translating into an a ts. power. This caused retail turnover (excluding vehicles) to the sirone ly, by 1 ./% ire the fourth quarter. In January, the mood in the retail sector improved considerably, and the consumer climate remains at a record level. In view of the favourable environment, the German government expects consumer spending io accelerate further in 2015, rising by 1 .6%. (Source: wwv✓ ti n Dolor ; The euro retreated Greece's four-month bailout extension struck. A somevihal disappoin'ing private: report on German business confidence spurred further sollinp in the sln,jle currency. The index of the cic llor ec e*,,t ,stio , of ' c,urrc reins .DXY was up 0.3 percent at 94.565 after tone! on i i'; ; ieef ,. l m, 'e' than a week. Recent ' ;: fe I le a nine-month low in January,• suggest.,) so ,rt r �- expansion, making it tougher for the Fed normalize info:e st rc: I/ p tst ncr. Among other major currencies, the Swiss it lnc lost nearly 1 percent against the dollar to near five-week lows as some of the safely' flows waned on the conditional loan extension to Greece. March 23, 2015 Tourism Staff Reports 10 a-g 29 of 3.„0"'N Also v e.,jna (,. • 11 io! The reed that while German business optimise adnc rer_: u�-.ry, 11Ce reading fell short of economists' for ec,,si . (Source: Times FEI3 24, 2015) Tourism Market Overvie'o' Germarn' News DER To' r iL: . German tourism group DEF; HronrOlud Rene Ilerzog and Matthias Rotter to senior management positions to fake over from long-serving Michael Frese who will retire this summer. Rotter will take over as t'Aoncain g Director tourism of DER Touristik Frankfurt on June 1 when Frese retires after i years C1` of the group's individual and long-haul holidays tousin C tf,fl : rn industry. In his new position, the 47-year-old will he respon < r1:1 ADAC Reisen. Rotter, who joined the con ,),ugly : herr of Meior's Welfreisen since 2003. Between 1999 and :or cruises, long-haul holidays and city trips at Thomas Cook. In parallel, Germany's second-largest tourism group has reorganised its Executive Board. From June, Rene F ierzoc Nit bacr j a Chief Operating Officer (COO) and take responsibility for a': 'ou o era'r s (5 ilie lrva divisions in Cologne and Frankfurt, which he curr,T''1I' � i '� �I I responsible for the package holiday brands > _c ' r :_: i;cr with Rolf-Dieter Maltzahn, DER Touristik Cabe, , • I a: :f.,r1-based brands together with Matthias Roller. (Source: hVW FEB 5, 2015) DERTOUR: Excel`e,4 s Derto! ;T ^r . 'Uct sine. Dertour Deluxe is profits 7 i 1hr; number of wealthy German consunncr ri0 a. ore rising as a result. Sales for 2014/15 are 12% OilOCii ;:,st ,�r r:: ler) destinations are the UAE, the Maldives, Italy, Spain and tine U.A. Dertour Deluxe has exceeded expectolic;ns since its launch in 2006. Launched as a single brochure with just 56 hotels, rnesky in the Indian Ocean and Dubai, the product March 23, 2015 Tourism Staff Reports 10 a-g 30 of 3I • line now ,_ ';� '?` IDUIS and 22 ships. Product mana ;cr [__ricf_, .) pe:rsenal direct contacts with the product partners. (Source: FVW FEB 3, 2015 Thomas Cock: I'etter : ;1ai1,: 1. ` r j : _.._:::y weaker Thome Coo , in inn Sr st quarter despite lower revenues but has rr,Hed f;a, weaker business in Germany. In the main source mark_ 15, Co � �nc:�_ _urc;rJ . Hased on the large Germany business, the seasonal loss was reduced by £2 fo 314 million against tough comparatives last year. Airlines Germany (Condor) recorded like-for-like EBIT growth of £4m for Q1, driven by a strong conclusion to the summer season H October and selected long haul capacity being aided 'a the `✓d■rr'er 1 ,1/13 schedule, benefitling the months of November am] C v by continued pressure in the short haul marker. In Confinentei y,,Id early Summer bookings are 6% lower than last year con gc,roH lo a sfroi,a ,,:rrap.rralive, particularly in the German business, which has experienced a later lxrcking profile. Average selling prices have been maintained at last year's level, the company said. Winter bookings in Continental Europe are 4% lower than last year, reflecting the discontinuation of unprofitable routes in France and Russia and a later I_ ee)dri�l profile in Germany, and average selling prices are 3% lower that. Last y,o r re2 zinc; co!ripetitive market conditions. However, Airlines Germany (C: rc! H e n,petitive market conditions with Sumer • load factors and average prices mainto:,god of iC7 . (Source: FVW FEB 12, :_J Lufthansa has incrt: ac f to . . . . . ..., ri fiights Ticket issuing will car ebruciry 10, 2015. Passagengers in Economy an ,, �'� ��; , rcc !I cs Business Class and First Cass have ` '''acid increase in price recently. The incense vii , company Austrian Airlines, Brussels Airlines and Swiss os '.yell c S!or-f,,lliance-Partner Air Canada and United Airlines. (Source: Travel One FS5 3, 10 i 5) March 23, 2015 Tourism Staff Reports 10 a-g 31 of 3. oe): Globe. Fast-growing Gene pan l a_ar ,auins':and Reisen has won the globus awards for the best travel agency service. 1 100 travel agents took part in the vote last autumn. Globus Aware:s: -:H1 1 ul Ranking list of popularity in German travel r.,, . 1 Schauinsland .:given 2 DERTOUR 3 FT' 4 TUI (Source; Dominican Republic: E. 'A, •-,) Dominican Republic has counted 8 per cent mare guests from Germany in 2014. Petra Cruz, Director Europe, staled that the irvestmenis in infrastructure and hotels were successful. 2014 - 5,14 O10 (230 C0 ) from Germany). Significant inv'_ slr toUrism infrastructure in the country, as well as c.; Domingo, which are important action le : u :its corning io the country. The figures of German tourist:: • are very positive. In the first half of 2014 the number of tourists went up • perccot. The tourism board is looking forward to reaching a 15 percent increase of German tourists and 8 percent of Europeans in general. Once again, the tourism board hope to be the number one Caribbean destinalian for Gorman tourists in 2014. The 2014/2015 winter program includes seven flights from Germany, one from Switzerland and Fr: n r Auslr he m nicrn Republic is also a famous golf destination ;-.If curses created by such acclaimed design , .1 Jon ic:s Sr. (Source: FVW Fe:;; ), L) March 23, 2015 Tourism Staff Reports 10 a-g 32of3. Touri T i' v=_uual Leading hovel c 7e' to coed up and individualise their offers, according to to exccuiivos c:I can k evont. TripAdvisor is rapidly embarking on a new customer journey and adapting itself to changing user habits, and the rapid advance of mobile devices, above all. lripAdvisor no longer just wants to display hotel rankings ahead of a trip but also offer additional services at the destination, such as restaurant visits or excuaions. Faceb.7)o'c c. _rc; ee '; f7 : to; online tourism marketing, especially becac o ..c to lev:jet. (Source: FVW FEG 12, 2„), ` ) Tourism Analysis 2015: Acb' c drive German market The number of Gc:!el a ._; Hoing :Th na•eci last year but the rising number of senior cee: e.',7 ewIL factor, according to an in-depth census The number of pcopl„ os orI at e,e;1 one five-day holiday increased to nearly 50%o last year compared to /4 F ten years ago, the annual Tourism Analysis by the Hamburg-based Institute for Future Issues found. This trend is likely to intensify in the coming years due to demographic tactcrs. Overoil, about 57% of Germans took a one- week holiday (or more) lost year. 1 C so 1 /.4(,)it of Germans are definitely planning a foreign holiday wlii." 3 I c,,re: still u;,c a, ace _'cling to the representative survey of 4,400 consume rs. (Sours. .. ,3 ; f ,. German market to erici ';: c r: ,. Prospects for the German looking better for this year after travel agency bo-)kinr°s, << Ott , ; t:;- T._nI'h following weak sales at the start of January. The e, I -y agents has definitely improved foliowi a He . researchers GfK and IT services firm TA1S. Some r , ay sp ni slow sales in the first fortnight of January, which is traditionally a strong bcoHng period. But better sales in the second half of the month have improved the picture. Overall travel agency sales grew by 3.5V; IaSI merlin, including a 4.1% rise in bookings for the summer, a,. r GG.ne-j sU:vC y of some 1,200 holiday-focused travel March 23, 2015 Tourism Staff Reports 10 a-g 33 of 3• agenc es. 111c-c .�� . Il�c January 2014 was a strong sales month. 11 i_; fc c �:r, iffuding a strong 5.8% rise in bookings for May lo Cc'c'_, The cumulated growth rale for surerner 2015, covering bookings since last autumn, now lies at 5.4%, according to GfK. In forms or summer booking trends, there was strong demand last month for departures in rr which helped to reduce the cumulative fall to 7.7%from 11% at the end of Cccernl_r a. i`,.',oy is now 21 .1% ahead of last year, mostly due to the Whifsu.r rol;c:pry .of per than June this year. There was also good den on'.1 :,. Bookirr `,.� 1111 tI e end of April, are 3.1% ahead of last year. Januc.r c rc,, .c se ever, winter bookings only made up 25% of travel agency sales Ica' mei r;I :, wilh 75% for the summer season. These sales trends were also reflected in the results el the monthly TATS survey of 2,400 agencies, which are more focused on airline and r us;ness travel sales. Their overall sales increased by only 1% on an overall basis last re r IIr but booked revenues for leisure travel sales increased by 5.13/4. March 23, 2015 Tourism Staff Reports 10 a-g 34 of 3.4014% ' • February 16, • Order 4,000 Visitor Maps for Jennings 1-75 Visitor Information Center. • Attend BID Marketing, Meeting February 18, 2015. • FAM Trip to Artis-Naples • FAM Trip with FY r 'lade be I akc la-afford February 25, 2015. (Outstanding o!'.he • ,,.t!enc! . . N' hens • Visit : .;‘) : .liver Paradise Coast Guides and Maps • Attend 1.1)C 1\leethig • Gather 250 copies of DM\1111.0\\11 ;,:11r1es for General Electric convention. • Order 3 cases Paradise Coast Visi..(n. h:ides and 3 cases Paradise Coast • Visitor Mar Yor Hier .`,, sociation in Florida City, FL Feb 26, 2.015. ';';.., 'L 3 eases Visitor Maps for Marco Island • Attend 2611' Ammai Old riori:la ".,larch 11, 2015. • Information gathering from Sports Council with Niary Shea March 11, 2015. • Order 4,000 Paradise Coast Visitor N laps lbr Jennings, FL Visitor Information Center.- 2I'd Request. • Attend Vol : 1. Hi • ' ' s:tc: ::1:,r.nation Center from Backyard • RSVP for V 2.1 • Attend Tourism Pail\ inI'ormanc 13, 2015 • Email PR & Communication Oft inai) or listoric Indian Canal from Naples Backyard history for CVI3 social media upd.,Ite'x:ea.;c. • Order 8 case:; Paradise 1.,liecostikee Information Center, Mile • .1'w: 1Hr • ,• H-cnures for VIC distribution • Attend Businc 1-111.1. 19. 2015 • Manage daily operation of Naples VII' end staiHng. • Update Calendar of Events. brochures. VIC Vol Schedules and Distribute Big cynrus 1 Marco Naples March 23, 2015 Tourism Staff Reports 10 a-g 35 of 3.; Jan-11 _2`� 1007 2736 Jan-12 3: ;'" I 1033 5285 Jan-13 573: ': /'' 1163 4777 Jan-14 7,014 1"-',4S9 1 11,n5 5S 51 1663 4,018 Jan-15 7,049 12,935 15,542; 92 1126 4,073 Feb-11 6986 15,5C,4 25Y 191 1546 4363 Feb-12 1917, i7,595 ' 22 1465 5099 Feb-13 '. 1404 4488 i Feb-14 1950 5046 Feb 15 i 13-76 4394 Mar 11 5984 15,101 )10,, ! 155 1376 2872 Mar-12 7226 16638 r,301,', 361 1011 3774 Mar-13 8693 1 632 12 i 452 1559 3774 Mar-14 8,301 15, 5`..) 1.' 517 1,952 4377 Mar-15 1 _ Apr 11 520 i 2.018 Apr-12 42C.' pr-12 1 2(;.. ;5.3 482 3112 Apr-13 5250 " 2, 750 2473 Apr 14 5,146 " 505 i 1,033 2409 Apr-15 l -- 1 May-11 --- 1// ' 12.r; 448 1656 May-12 529 1595 May 13 i , 473 1436 , May-14 ' ,.. , , - -` i 6 :8 1,587 May-15 Jun-11 1881 4796 2235 155 445 1286 Jun 12 1977. 4185 42S0 210 ! 303 1299 Jun-13 275 3 354 j 1376 Jun-14 _ 475 1123 Jun-15 Jul-11 213. I 573 1629 Jul-12 24171 56C� 22 340 2015 Jul 13 2431 'III 4253 12 I 52 413 1703 Jul-14 2,965 I 5,367 -12 497 1,762 Jul-15 1 - 1 March 23, 2015 Tourism Staff Reports 10 a-g 36 of 3. (0::,' ,,,,.....„ ,:,,,,,,,,, ,, 1 Aug 11 463 1867 Aug-12 1658 591 15 390 1128 Aug-13 1757 3300 51 119 385 1316 Aug-14 3,049 5,576 5,2; 74 314 1,137 Aug-15 Sep-11 i 12c 6'81 21 I 279 1104 Sep-12 268 1279 Sep-13 11 , 392 1206 — Sep-14 14 1; . 327 1322 Sep-15 Oct-11 1704 5159 ` ( / 481 2481 Oct-12 1804 /•2C ) 1 153 306 2095 Oct 13 91 " 501 1610 Oct 14 439 1809 Oct-15 Nov-11 2713 i 7/31 '57 647 2517 Nov-12 30241 7659 6816 170 530 2263 Nov-13 10,510 7,407 1,022 { 333 513 2105 Nov-14 4,025 8,25:3 ' ;': 1.73 484 2168 Nov-15 Dec-1.1 682 7.399 Dec 12 J 540 2547 Dec 13 Si..": .:: ,' 543 2730 Dec 14 6364 3 486 2,663 Dec-15 I FY 2011 40,49' 1 102,7:;; '4 " 7, 8,467 26,928 FY 2012 44,;)-.) 19-1,,C);'") 7,197 31,491 FY 2013 /' 7,937 1 28,994 FY 2014 = f 9,756 28,421 FY 2015 March 23, 2015 Detailed Staff Reports 11 Naples Marco Island Everglades CVB 1 of 28 Task Report Created Between 2/12/2015 - 3/12/2015 Assigned Sales Rep: Debi DeBenedetto Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 2/12/2015 BCC Debi DeBenedetto Proof/review/edit 2/12/2015 Debi DeBenedetto Closed 2/12/2015 copy From:DeBenedettoDebi 2/12/2015 BCC Debi DeBenedetto Proof/review/edit 2/12/2015 Debi DeBenedetto Closed 2/13/2015 copy From:DeBenedettoDebi 2/12/2015 BCC Debi DeBenedetto Assist Meeting 2/12/2015 Debi DeBenedetto Closed 2/12/2015 planner-sales kit email photos or video From:DeBenedettoDebi 2/12/2015 BCC Debi DeBenedetto Assisted Mtg 2/12/2015 Debi DeBenedetto Closed 2/12/2015 Planner From:DeBenedettoDebi 2/13/2015 LaPlaya Beach&Golf Tony Farina Meeting-general 2/13/2015 Debi DeBenedetto Closed 2/13/2015 Resort -staff-any From:Tony Farina 2/13/2015 Naples Marco Island Debi DeBenedetto Trade show 2/13/2015 Debi DeBenedetto Closed 2/13/2015 Everglades CVB preparations From:Admin,Incentive Travel Exchange 2015 2/13/2015 Naples Marco Island Debi DeBenedetto Trade show 2/13/2015 Debi DeBenedetto Closed 2/13/2015 Everglades CVB preparations From:Cox,Angelo 2/13/2015 Naples Marco Island Debi DeBenedetto Trade show 2/13/2015 Debi DeBenedetto Closed 2/13/2015 Everglades CVB preparations From:Lisa Cherry 2/17/2015 BCC Debi DeBenedetto Assisted Mtg 2/17/2015 Debi DeBenedetto Closed 2/17/2015 Planner From:DeBenedettoDebi 2/17/2015 Debi's Activity Tracking Debi DeBenedetto Assist Meeting 2/17/2015 Debi DeBenedetto Closed 2/17/2015 Account planner-sales kit email photos or video From:DoBenedottoDebi 2/17/2015 Debi's Activity Tracking Debi DeBenedetto Assisted Mtg 2/17/2015 Debi DeBenedetto Closed 2/17/2015 Account Planner From:DeBenedettoDebi 2/17/2015 Naples Marco Island Debi DeBenedetto Advertising Task 2/17/2015 Debi DeBenedetto Closed 2/17/2015 Everglades CVB From:DeBenedettoDebi 2/18/2015 Debi's Activity Tracking Debi DeBenedetto CVB Project 3/20/2015 Debi DeBenedetto Closed 2/27/2015 Account spent over 3 boors loading info to G drive for GAM roaccreditation 2015-competed 5.0-5.7 Marketing-still have Group services-Sales any 2/18/2015 Naples CVB Debi DeBenedetto Proof/review/edit 2/18/2015 Debi DeBenedetto Closed 2/18/2015 copy From:DeBenedettoDebi 2/20/2015 BCC Debi DeBenedetto Assisted Mtg 2/20/2015 Debi DeBenedetto Closed 2/20/2015 Planner Copyright©2011 iDSS.All Rights Reserved. Printed: 3/12/2015 Page: 1 of 3 March 23, 2015 Detailed Staff Reports 11 Assigned Sales Rep: Debi DeBenedetto 2 of 28 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed From:DeBenedettoDebi 2/20/2015 Marco Island Marriott Assist Meeting 2/20/2015 Debi DeBenedetto Closed 2/20/2015 Beach Resort,Golf Club& planner-sales kit Spa email photos or video From:Sherrard,Kathy 2/20/2015 VISIT FLORIDA Partner news 2/20/2015 Debi DeBenedetto Closed 3/9/2015 release-assist From:DeBenedettoDebi 2/25/2015 Debi's Activity Tracking Debi DeBenedetto CVB Project 2/25/2015 Debi DeBenedetto Closed 2/24/2015 Account 3 hours on 70-77grougp services 2/25/2015 Debi's Activity Tracking Debi DeBenedetto CVB Project 2/25/2015 Debi DeBenedetto Closed 2/27/2015 Account spent 3 hours on8.0-.8 DMAi project for Jack 2/26/2015 Debi's Activity Tracking Debi DeBenedetto CVB Project 2/26/2015 Debi DeBenedetto Closed 2/27/2015 Account 4 more hours on icaccreditadon project-nli seesions complete 2/26/2015 Debi's Activity Tracking Debi De[enedetto Meeting-general 2/26/2015 Debi DeBenedetto Closed 2/27/2015 Account -staff-any 2 hours on meetings for photo shoot for meeting photography needs with staff and agency. Time with Karen Bartlett bookpromotion ideas 2/26/2015 Debi's Activity Tracking Debi DeBenedetto Assisted Mtg 2/26/2015 Debi DeBenedetto Closed 2/26/2015 Account Planner From:Stacey Galbraith 3/2/2015 BCC Debi DeBenedetto Assist Meeting 3/2/2015 Debi DeBenedetto Closed 3/9/2015 planner-sales kit email photos or video From:DoIcncdcJoDebi 3/5/2015 Creative Event Planning Lynn Silverman Sales Event 3/3/2015 Debi DeBenedetto Closed 3/3/2015 Attended NYSAE show and event and hosted 3 clients with NBH.3/3/15 Debi NYC travel 3/5/2015 Naples Marco Island Debi DeBenedetto Sales Event 3/5/2015 Debi DeBenedetto Closed 3/9/2015 Everglades CVB From:Nowack,Ryan 3/6/2015 1-N-Only Barbara Hutchinson Assisted Mtg 3/6/2015 Debi DeBenedetto Closed 3/6/2015 Planner From:bhutchisonga 1-n-only.com 3/6/2015 Naples Marco Island Debi DeBenedetto Assisted Mtg 3/6/2015 Debi DeBenedetto Closed 3/9/2015 Everglades CVB Planner Frorn:Linda Anderson 3/6/2015 Debi's Activity Tracking Interview-Print 3/6/2015 Debi DeBenedetto Closed 3/6/2015 Account media From:DeBenedettoDebi 3/9/2015 Debi's Activity Tracking Debi DeBenedetto Trade show 3/9/2015 Debi DeBenedetto Closed 3/10/2015 Account preparations booked flights for Boston and Austin for two sales missions coming up 3/9/2015 Debi's Activity Tracking Followup Call 3/9/2015 Debi DeBenedetto Closed 3/9/2015 Account From:Valerie Landers 3/10/2015 Debi's Activity Tracking De'oi DeBenedetto Rip enhancement 3/10/2015 Debi DeBenedetto Closed 3/9/2015 Account granted refined letter refined task list,sent policy to hotels,created a letter to planner for follow up 4 hours Copyright©2011 iDSS.All Rights Reserved. Printed: 3/12/2015 Page: 2 of 3 March 23, 2015 Detailed Staff Reports 11 Assigned Sales Rep: Debi DeBenedetto 3 of 28 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 3/11/2015 Naples Marco Island Debi DeBenedetto Assist Meeting 3/11/2015 Debi DeBenedetto Closed 3/11/2015 Everglades CVB planner-sales kit email photos or video From:DeBenedettoDebi Total Tasks: 32 Copyright©2011 iDSS.All Rights Reserved. Printed: 3/12/2015 Page: 3 of 3 NAPLES March 23, ZPaco ISLAND Detailed StaffilEiportailt s 4 of 28 FLORIDA'S PARADISE COAST GROUP REPOkt from February 1. 2015 - February 28, 2015 @athleteparadise i.,,,i.../ @filmingparadise El Naples, Marco Isla... @ParadiseDeals rri Athletes in Paradise @ParadiseMeeting www.paradisecoast.com GROUPSTATS across all Twitter and Facebook accounts Incoming Messages 5,677 5,799 INTERACTIONS k Sent Messages 388 BY 5,054 UNIQUE USERS New Twitter Followers 314 \ 1 ,899,634 IMPRESSIONS New Facebook Fans TWITTERSTATS across all Twitter accounts FOLLOWER DEMOGRAPHICS TWIT I ER STATS • '7411 55O/0 PA 45% +0 314 6.2 New Twitter Followers in this time period ( \A1 FEP.,IALE FOUL C.VERS II) 38 Mentions Rie,,, 141 123" rt2is 18-20 1 Li Link Clicks 21-24 25-34 35-44 -4tow. 45-54 55-64 A 65+ WILY INTERACTIONS I RETWEETS 123 OUTBOUND TWEET CONTENT 20 / \ T 77 Plain Text *\ • • 10 < % 171 Links to Pages 0 • • 62 Photo Links Feb 9 Feb 16 Feb 23 March 23, 2015 Detailed Staff Reports 11 5 of 28 z'K? S r✓�s`_'8 ,a + ae o3S My Facebook Pages 19.32k Total Likes, and 983 people talking about this FAN GROWTH New Fans 394 Unliked your Page 45 20 / • \.\ / ® • + NI um 121 Ed r FEA 0 am P 2.5 5 Feb 2 Feb 4 Feb 6 Feb 8 Feb 10 Feb 12 Feb 14 Feb 16 Feb 18 Feb 20 Feb 22 Feb 24 Feb 26 Feb 28 PAGE IMPRESSIONS Impressions 646,838 by 384,460 users 40k 30k 20k ki A L LA L.. L3 L t- I M Feb 2 Feb 4 Feb 6 Feb 8 Feb 10 Feb 12 Feb 14 Feb 16 Feb 18 Feb 20 Feb 22 Feb 24 Feb 26 Feb 28 IMPRESSIONS BY DAY OF WEEK AVG TOTAL • Page Post 41.7k Sun 20.7k 82.9k • Paid 496.7k 25.4k 101.7k 1111 Fan 2.6k Mon MI User Post 71 i"^" ■ Organic 104.5k Tue ' - 23.9k 95.5k Viral 44.4k Wed 27.4k 109.6k Mention 27 Other 2 Thu 21.2k 84.7k � �., r ,.,. Ci-�eckin 0 Fri =- , 19.4k 77.4k Question 0 Sat 72 _ 23.8k 95.1k Coupon 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 241/376 United States 307.2k New York, NY 14.4k 18-24 !I1 i °j nai 48.8k/41.7k India 8.3k Orlando, FL 10.0k 25-34 45.0k/36.8k Brazil 5.7k Naples, FL 9.4k 8� �.� ..,; 35-44 27.3 33.: C.e1:ada 4.2k Miami, FL 8.8k 45-54 - 26.` /33. 1 Philippines 4.1k Tampa, FL 8.0k 55+ tt^, , !..... ,. , 31.5k/50.2k 47% if 53% Male Female March 23, 2015 l fq ! P- 1141\ T' prcnr`rlios Detailed Staff Reports 11 your'.v� 6 of 28 TOP S C:Al- REFERRERS Web Traffic 0 #1 RT @ParadiseCoast:A7:Couples massages,an afternoon on pristine beaches,then a tiki-lit dinner#ExpediaChat http://t.co/ Social Traffic 0 LranRFeOsO http:... BorderllneTV 13.531 followers http://www.paradisecoast.com Twitter Posts 227 _,//\\N #2 RT @ParadiseCoast:Your tastebuds will fall in love in#Naples.See (&taste)why people call it#Foodie Paradise http://t.co/UfwsC157F7 /n� ht... Web Mentions 8 \ floridaguide 11,090 followers. http://www.paradisecoast.com #3 RT @ParadiseCoast:Spend this weekend jammin'with us at the "Jammin'in the Hammock#Bluegrass Festival"http://t.co/ 112BxIvBC5#Naples ht... Leading Social Traffic Source floridaguide 11.043 followers• http://www.paradisecoast.com Samples Top L8.sur.'t,8ett52=,edotenga9tt,ent(72'888.889.884 ='P Lei-urt.tn:ei ba e., r (20907nu- .�,�n,1 Ego,pl f •1 Tw't Ch t 'n� b y. !r ePo,id seC000t cn ttent • e.o oho,:6 by bepod e.1,the,ext tde,q a uo Wh and nP�Hn<e. Para9149e C006t Your tastebuds will fall in love in See S taste)why 9001)0 call it Paraeise '.. 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Q v (C v _ I-= a) 1= C) -- Q a _ a)I = a Z Z = a)- i C -- '„to a) c a c I c co c ci I a) co c; ro aJ co 07' co 0 0 v CO 0 0 O D 0 0 7 0 7 0 7 0 7 0 7 0 7 0 7 -0 -0 0 7 a +, 0 .■ a i-' a i-' -o ■ -0 ,--' -0 i-' -0 a, -0 J--' a-' 44' a +-' (C CO Co co (O (O co CO 0 (O CO CO (C (C co (C Co co C 0 CO CO a CO- CO- co_ cal_ CO- ca. EL_ CO_ C 0 0 d o ra •C 0 v co E Z C) U ou E v (s� C E O 0 m O n I a; ---Q./ co al • Cn j _3 (Yl (c5 C C W be E v U a) -0 u U (O C 0 o c v) E ID nn v v) v) l-0 C) a) _c U o Z '� -6 2 V) V) _c u Z u N v U To- N c 0 u C —co • Q Z CO c)-) H o > U) (n (n 02/28/2015 March 23, 2015 Detailed Staff Reports 11 13 of 28 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of February 2015 Toll Free Number #of Calls Minutes 800-2ESCAPE (800-237-2273) 5 12.83 PR-Editorial(800-688-3600) 40 113.02 Film Commission (800-349-5770) 0 0.00 International(239-225-1013) 9 39.57 Storm Information (800-785-8252) 0 0.00 Meeting Planner(800-830-1760) 0 0.00 Naples#1 (800-455-2604) 0 0.00 Travel Agent(888-409-1403) 0 0.00 Sports Council (800-342-3110) 0 0.00 Grand Total: 54 165.42 Phase V of Southwest Florida Page 1 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 14 of 28 Napl :°,-v, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of February 2015 Purpose Calls/Request Minutes Live Information 33 98.18 Special Fulfillment 0 0.00 Guide Request 902 82.45 CVB Office Referral 3 8.80 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 349 0.00 Golf E-blast 0 0.00 Meeting Planner 0 0.00 Grand Total: 1,287 189.43 Phase V of Southwest Florida Page 2 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 15 of 28 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of February 2015 Guide #of Requests Quantity Area Map 1 5250 Meeting Planner Kit 4 4 Rack Brochure (Portuguese) 2 2 Rack Brochure (Spanish) 3 3 Visitor's Guide (English) 888 3955 Visitor's Guide (German) 9 9 Welcome Post Card 1 25 Grand Total: 908 9248 Unigue requ::sts for guides: 902 Phase V of Southwest Florida Page 3 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 16 of 28 Naples, Marco Island, Everglades CVB G4>! de Request Summary by Source For the month of February 2015 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Group Markets 0 10 0.28% 0 50 0.34% Leisure Markets 746 2,985 83.99% 956 11,452 78.44% Meeting Planners 3 6 0.17% 0 12 0.08% Meetings 129 148 4.16% 0 0 0.00% Miscellaneous 17 86 2.42% 36 89 0.61% Niche Markets 7 319 8.98% 268 2,992 20.49% Spring/Sumrner In-State Campaign 0 0 0.00% 0 2 0.01% Travel Agents 0 0 0.00% 0 3 0.02% Grand Total: 902 3,554 1,260 14,600 *YTD=Fiscal Year to Date Phase V of Southwest Florida Page 4 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 17 of 28 Naples, Marco Island, Everglades CVB Request Summary by Group Markets For the month of February 2015 Media #of Requests YTD %YTD Group Business-Corporate Meetings Professional Collaborate Meetings Magazine August 2014 0 10 100.00% Group Business -Corporate Meetings Professional 0 10 100.00% Grand Total: 0 10 'YTD=Fiscal Year to Date Phase V of Southwest Florida Page 5 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 18 of 28 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of February 2015 Media #of Requests YTD %YTD Consumer Directories 2010 Naples, Marco Island &the Everglades Visitors Guide 0 2 0.19% 2013 Florida Insider Guide-Quick Check 1 5 0.48% 2013 Visit Florida Magazine-Quick Chi:ck 15 68 6.57% 2013 Visit Florida Magazine-Specific Target 2 13 1.26% 2014 Visit Florida Magazine-Quick Check 44 515 49.76% 2014 Visit Florida Magazine-Specific Target 11 265 25.60% 2015 Visit Florida Magazine-Quick Check 94 101 9.76% 2015 Visit Florida Magazine-Specific Target 59 66 6.38% Consumer Directories 226 1035 34.67% Consumer E-Marketing DestinationBrochures.com 1 6 0.31% Other/Unknown 1 6 0.31% ParadiseCoast.co.uk 0 1 0.05% ParadiseCoast.com 515 1928 99.33% Miles Media Imports 514 1919 98.87% Phone 1 8 0.41% WEBSITE 0 1 0.05% Consumer E-Marketing 517 1941 65.03% Consumer Magazines AAA Florida TourBook 2009 Edition 1 3 37.50% Other/Unknown 2 5 62.50% Consumer Magazines 3 8 0.27% Consumer Newspaper Other/Unknown 0 1 100.00% Consumer Newspaper 0 1 0.03% Grand Total: 746 2985 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 6 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 19 of 28 Naples, Marco Island, Everglades CVB e uost Summary by Meeting Planners For the month of February 2015 Media #of Requests YTD %YTD ParadiseCoast.com/Meetings 3 6 100.00% Grand Total: 3 6 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 7 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 20 of 28 Naples, Marco Island, Everglades CVB Request Summary by Meetings For the month of February 2015 Media #of Requests YTD %YTD Group Markets-Bridal/Sports Bridal Guide March/April 2015 129 148 100.00% Group Markets-Bridal/Sports 129 148 100.00% Grand Total: 129 148 *YTD= Fiscal Year to Date Phase V of Southwest Florida Pace 8 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 21 of 28 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of February 2015 Media #of Requests YTD %YTD CVB Bulk Mail Request 7 41 49.40% CVB Office 1 3 3.61% Friend/Relative 1 18 21.69% Other/Unknown 5 21 25.30% Travel Agent TCTIA FAM October 2011 3 3 100.00% Travel Agent 3 3 3.49% Grand Total: 17 86 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 9 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 22 of 28 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of February 2015 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide January/February 2014 2 4 20.00% Bridal Guide March/April 2014 0 15 75.00% Bridal Guide November/December 2013 0 1 5.00% Niche Markets(Bridal/Honeymoon) 2 20 617% Niche Markets(ECO) Audubon(Added Value) May/June 2014 0 10 3.37% Audubon(Added Value)September/October 2014 4 246 82.83% Audubon July/August 2014 0 41 13.80% Niche Markets(ECO) 4 297 93.10% Niche Markets(Senior) AAA Going Places South 1Ly/June 2011 1 2 100.00% Niche Markets(Senior) 1 2 0.63% Grand Total: 7 319 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 10 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 23 of 28 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of February 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 88 477 15.21% 113 3,532 50.54% New York 56 239 7.62% 74 266 3.81% Ohio 54 211 6.73% 68 228 3.26% Illinois 40 184 5.87% 93 236 3.38% Pennsylvania 53 174 5.55% 66 220 3.15% Wisconsin 35 154 4.91% 55 160 2.29% Michigan 29 148 4.72% 55 187 2.68% New Jersey 37 118 3.76% 46 146 2.09% Indiana 25 102 3.25% 37 133 1.90% Minnesota 27 97 3.09% 32 158 2.26% Texas 31 92 2.93% 41 120 1.72% North Carolina 24 82 2.61% 25 99 1.42% California 23 78 2.49% 36 118 1.69% Virginia 17 77 2.46% 15 78 1.12% Massachusetts 19 75 2.39% 46 116 1.66% Maryland 15 68 2.17% 20 91 1.30% Tennessee 24 65 2.07% 20 70 1.00% Iowa 18 64 2.04% 19 68 0.97% Georgia 16 60 1.91% 29 109 1.56% Missouri 18 58 1.85% 22 95 1.36% Connecticut 12 48 1.53% 20 57 0.82% South Carolina 8 41 1.31% 15 61 0.87% Colorado 11 40 1.28% 10 44 0.63% Kentucky 7 37 1.18% 20 56 0.80% Kansas 9 26 0.83`% 14 40 0.57% Alabama 9 25 0.80% 21 69 0.99% Oregon 8 23 0.73% 6 18 0.26% Washington 4 22 0.70% 6 32 0.46% Oklahoma 10 21 0.67% 10 22 0.31% Louisiana 8 20 0.64% 13 39 0.56% Phase V of Southwest Florida Page 11 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 24 of 28 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of February 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Arkansas 7 19 0.61% 6 26 0.37% Maine 11 19 0.61% 6 19 0.27% New Hampshire 2 19 0.61% 19 31 0.44% West Virginia 4 17 0.54% 4 17 0.24% Nebraska 6 16 0.51% 6 23 0.33% Delaware 4 15 0.48% 6 17 0.24% Mississippi 5 14 0.45% 8 28 0.40% Rhode Island 4 11 0.35% 3 31 0.44% Nevada 1 9 0.29% 4 10 0.14% New Mexico 6 9 0.29% 2 12 0.17% Arizona 1 8 0.26% 9 33 0.47% North Dakota 2 8 0.26% 6 16 0.23% South Dakota 0 8 0.26% 4 13 0.19% Montana 1 7 0.22% 2 4 0.06% Alaska 3 6 0.19% 0 1 0.01% Puerto Rico 4 6 0.19% 2 11 0.16% Vermont 0 6 0.19% 1 4 0.06% Hawaii 0 4 0.13% 0 2 0.03% Utah 2 3 0.10% 1 7 0.10% District of Columbia 1 2 0.06% 0 6 0.09% Wyoming 1 2 0.06% 0 4 0.06% Idaho 1 1 0.03% 1 5 0.07% Virgin Island 0 1 0.03% 0 0 0.00% Armed Forces 0 0 0.00% 1 1 0.01% Grand Total: 801 3,136 1,138 6,989 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 12 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 25 of 28 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of February 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 801 3,136 88.24% 1,138 6,989 94.17% Canada 32 148 4.16% 68 220 2.96% United Kingdom 17 78 2.19% 24 77 1.04% No Address Given 24 62 1.74% 0 10 0.13% Germany 8 48 1.35% 6 26 0.35% Netherlands 1 10 0.28% 0 5 0.07% France 2 8 0.23% 4 9 0.12% Argentina 1 7 0.20% 0 2 0.03% Belgium 3 7 0.20% 1 6 0.08% Brazil 0 7 0.20% 5 14 0.19% Austria 1 4 0.11% 0 0 0.00% Italy 2 4 0.11% 0 3 0.04% Spain 1 4 0.11% 0 1 0.01% Serbia And Montenegro 0 3 0.08% 0 0 0.00% Sweden 1 3 0.08% 3 11 0.15% Australia 0 2 0.06% 0 3 0.04% Czech Republic 0 2 0.06% 0 0 0.00% Morocco 2 2 0.06% 0 0 0.00% Switzerland 1 2 0.06% 1 2 0.03% American Samoa 1 1 0.03% 0 0 0.00% Denmark 0 1 0.03% 2 5 0.07% Finland 0 1 0.03% 0 0 0.00% Greece 0 1 0.03% 0 0 0.00% India 0 1 0.03% 0 2 0.03% Ireland 0 1 0.03% 0 2 0.03% Israel 0 1 0.03% 0 0 0.00% Japan 1 1 0.03% 0 0 0.00% Luxembourg 0 1 0.03% 0 0 0.00% Malaysia 0 1 0.03% 0 1 0.01% Martinique 1 1 0.03% 0 1 0.01% Norway 0 1 0.03% 1 2 0.03% Phase V of Southwest Florida Page 13 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 26 of 28 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of February 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Poland 1 1 0.03% 2 3 0.04% Portugal 0 1 0.03% 0 1 0.01% South Africa 0 1 0.03% 0 0 0.00% Turkey 1 1 0.03% 0 2 0.03% Ukraine 0 1 0.03% 0 1 0.01% Algeria 0 0 0.00% 0 3 0.04% Cayman Islands 0 0 0.00% 0 1 0.01% Estonia 0 0 0.00% 0 1 0.01% French Polynesia 0 0 0.00% 0 1 0.01% Hungary 0 0 0.00% 0 1 0.01% Indonesia 0 0 0.00% 0 1 0.01% Iran 0 0 0.00% 0 1 0.01% Mexico 0 0 0.00% 0 2 0.03% New Zealand 0 0 0.00% 1 1 0.01% Pakistan 0 0 0.00% 3 3 0.04% Russia 0 0 0.00% 1 3 0.04% Slovenia 0 0 0.00% 0 1 0.01% Sri Lanka 0 0 0.00% 0 1 0.01% Taiwan 0 0 0.00% 0 2 0.03% Thailand 0 0 0.00% 0 1 0.01% Uruguay 0 0 0.00% 0 1 0.01% Grand Total: 902 3,554 1,260 7,422 "YTD=Fiscal Year to Date Phase V of Southwest Florida Page 14 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 27 of 28 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of February 2015 Media Month YTD %YTD Meeting Planners IMEX America October 2014 0 152 97% Meeting Planner Kit Fulfillment 0 1 1% Other/Unknown 0 2 1% Meeting Planners 0 155 99% Travel Agents Other/Unknown 0 1 1% Travel Agents 0 1 1% Grand Total: 0 156 YTD=Fiscal Year to Date Phase V of Southwest Florida Page 15 of 15 02/28/2015 March 23, 2015 Detailed Staff Reports 11 28 of 28 Naples, Marco Island, Everglades CVB ParadiseCoast.com Guide Request Summary by Source For the month of February 2015 Source #of Requests No Response 166 Banner Ad 5 Direct Mail 3 Friend 109 Magazine 13 Newspaper 2 Other 70 Radio 1 Search Engine 139 TV 7 Grand Total: 515 Phase V of Southwest Florida Page 1 of 1