Backup Documents 03/10/2015 Item #16D 5 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO1 6 0
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. Colleen Greene County Attorney Office tty `
4. BCC Office Board of County
Commissioners 5)/\ °Ak1.45
5. Minutes and Records Clerk of Court's Office �j 1 0tc Ct.
1.A‹
PRIMARY CONTACT INFORMATION l/
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-40
Contact/ Department
Agenda Date Item was 03/10/15 Agenda Item Number 16D5
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached owI�`9? Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever_ is _ Yes N/A(Not
appropriate. -- (Initial) Applicable)
1. Does the document require the chairman's original signature? O�i..4.
2. Does the document need to be sent to another agency for additio' i a attires? f yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on a' -•-.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 03/10/15 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the NB
BCC,all changes directed by the BCC have been made,and the document is ready for
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1605
MEMORANDUM
Date: March 10, 2015
To: Natali Betancur, Operations Analyst
Park & Recreation — Beach & Water
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2015-42/Reinstating Previously Delinquent Patron
Accounts
Attached for your records is a copy as referenced above, (Item #16D5) approved by the
Board of County Commissioners on Tuesday, March 10, 2015.
The original is being held in the Minutes and Records Department for the Official
Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1605
RESOLUTION NO. 2015 -4 2
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA, ESTABLISHING A POLICY
FOR THE PARKS AND RECREATION DEPARTMENT TO
REINSTATE PREVIOUSLY DELINQUENT PATRON ACCOUNTS
TO ALLOW PATRONS CONTINUED ACCESS TO PARKS AND
RECREATION PROGRAMS.
WHEREAS,the Collier County Parks and Recreation Department has a Board approved
policy to follow due process when collecting delinquent accounts in Resolution No. 06-252; and
WHEREAS, the Parks and Recreation Department is seeking to establish a Board
approved policy to reinstate previously delinquent patron accounts to allow patrons continued
access to the Parks and Recreation programs; and
WHEREAS, the Board of County Commissioners approves this policy and finds that
there is a public purpose to allow the patrons the continued use of Parks and Recreation
programs; and
WHEREAS, the Board of County Commissioners hereby establishes this policy to
reinstate previously delinquent patron accounts in the Parks and Recreation Department.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY THAT:
I. Purpose. The purpose of this policy to provide patrons with continued access to Parks
and Recreation programs despite previously delinquent patron accounts.
II. Procedure.
A. Pursuant to Resolution 2006-252, Parks and Recreation may seek collections on
delinquent accounts. Prior to the end of the fiscal year, Parks and Recreation staff must take
all outstanding delinquent accounts to the Board for removal from Accounts Receivable.
B. After Board approval, accounts will be adjusted to a zero balance in the Parks and
Recreation Department database software to reinstate the account.
C. Patrons with previously delinquent accounts are required to provide cash or credit card as
payment in full for services and/or programs they wish to participate in within Parks and
Recreation facilities. Patrons with previously delinquent accounts must follow this procedure
for two years.
THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same
this1 4 ry of vrc.., 2015.
[04-PKR 01113/1157712/1]
�J
1 605
ATTEST: BOARD OF COUNTY
DWIGHT E. BROCK,.CLERK COMMISSIONERS
COLLIER COUNTY, FLORIDA,
Attest as to Chajnifdauty Clerk By:
.,ignature only. Tim Nance
Chairman
Approved as to form and legality:
C L I I`
o een M. Greene
Assistant County Attorney
Item# ' to 5
Agenda2j1 to��c
Date
Date —
I �c°-1
Reed f 1 C�
411111P- %
(04-PKR-01113/1157712/1]
Deputy Clerk