Backup Documents 02/10/2015 Item #16D6 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6A
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the CountyAttorney Oie
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. Colleen Greene County Attorney Office
N-V..c_.) \t="W
4. BCC Office Board of County
Commissioners Y.(// 3\ \
5. Minutes and Records Clerk of Court's Office `-t0 1 id
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 02/10/15✓ Agenda Item Number 16D6
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable col "". Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signat -? � WIT
2. Does the document need to be sent to another agency for additi••.1 signatures? If yes, NB
provide the Contact Information(Name;Agency;Address;Phone)on -.. • -et.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed (,
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 02/10/15 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the NB
BCC,all changes directed by the BCC have been made,and the document is ready for }
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: March 6, 2015
To: Natali Betancur, Operations Analyst
Park & Recreation — Beach & Water
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: 2015 Tourism Agreement with the City of Naples for FY15 Category
"A" City of Naples Projects
Attached for your records is a copy as referenced above, (Item #16D6) approved by the
Board of County Commissioners on Tuesday, February 10, 2015.
The original is being held in the Minutes and Records Department for the Official
Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
X606
MEMORANDUM
Date: March 6, 2015
To: Jed Secory, Purchasing Manager
City of Naples
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: 2015 Tourism Agreement with the City of Naples for FY15 Category
"A" City of Naples Projects
Attached for your records is a copy as referenced above, (Item #16D6) approved by the
Board of County Commissioners on Tuesday, February 10, 2015.
The original is being held in the Minutes and Records Department for the Official
Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
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2015 TOURISM AGREEMENT BETWEEN COLLIER COUNTY
AND THE CITY OF NAPLES FOR FY 15 CATEGORY "A" CITY OF
NAPLES PROJECTS.
THIS AGREEMENT is made and entered into this fU day of kb✓
2015, by and between the City of Naples, hereinafter referred to as "GRANTEE" and Collier
County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY".
RECITALS:
WHEREAS, CITY submitted an application for Category "A" Tourist Development Tax
Funds in the aggregate amount of six hundred thousand dollars ($600,000.00) for the City of
Naples beach park facility at the City of Naples Public Beach and Naples Pier for fiscal year
2015-2016. This approval authorizes six hundred thousand dollars ($600,000.00) to this
Agreement(the "Projects"); and
WHEREAS, this Agreement is Pursuant to Tourist Development Tax Ordinance No. 92-
60 as amended where Category "A" funds are available for beach park facilities; and
WHEREAS, the proposed project is for public restrooms at the City of Naples Public
Beach and Naples Pier; and
WHEREAS, the Parks and Recreation Department and the Tourist Development Council
made a finding that the public restrooms are a beach park facility thus eligible for Category "A"
Beach Park Facility Funding (Fund 183); and
WHEREAS, the Board of County Commissioners desires to fund the Projects as serving
valid and worthwhile public purposes and finds that these projects expenditures promote tourism.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
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1. SCOPE OF WORK. GRANTEE prepared detailed applications and proposals outlining
the Project to be accomplished, along with a project budget, as part of the grant application
process, hereinafter referred to as "Proposals," attached as Exhibit "A." GRANTEE shall
provide the project activities outlined in the Proposal within the budgeted amounts provided in
the Proposal. GRANTEE shall not be reimbursed for any expenditures not included in the
Proposal nor be reimbursed for amounts in excess of those provided in the Proposal unless an
amendment to this Agreement is entered into by GRANTEE and COUNTY.
2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under
this Agreement shall be six hundred thousand ($600,000.00). The GRANTEE is authorized to
use the funds for the major renovation of the Naples Public Beach and Naples Pier Restroom
Facility. GRANTEE shall be paid in accordance with the fiscal procedures of COUNTY upon
submittal of invoices and upon verification that the services described in the invoice are
completed or that goods have been received.
2.1 GRANTEE shall determine that the goods and services have been properly provided
and shall submit invoices to the County Manager or his designee. The County Manager, or his
designee, shall determine that the invoice payments are authorized and the goods or services
covered by such invoice have been provided or performed in accordance with such authorization.
The budget for this project, attached as Exhibit "B," shall constitute authorization of the
expenditure described in the invoices provided that such expenditure is made in accordance with
this Agreement.
2.2 Each invoice submitted by GRANTEE shall be itemized in sufficient detail for audit
thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt
of goods or performance of the services invoiced. GRANTEE shall certify in writing that all
[14-TDC-00040/1149381/11 2
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subcontractors and vendors have been paid for work and materials from previous payments
received prior to receipt of any further payments. COUNTY shall not pay GRANTEE until the
Clerk of the Board of County Commissioners pre-audits payment invoices in accordance with
the law.
2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "B".
3. ELIGIBLE EXPENDITURES. Only eligible expenditures described in Proposals will
be paid by COUNTY. Any expenditures paid by COUNTY which are later deemed to be
ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S
written request to repay said funds. COUNTY may request repayment of funds for a period of
up to one(1) year after termination of this Agreement or any extension or renewal thereof.
4. PAYMENT REQUESTS. Payment requests for interim draws and final payment must
be submitted to the County in the form of a request for funds. All payments are on a
reimbursement basis only after proof of paid invoices are presented to the County. County may
withhold any interim draw for failure to provide the interim status report, and County shall
withhold final payment until receipt of the final status report or other final report acceptable to
County. All invoices and requests for payment including the final payment must be received
within ninety (90) days of termination of this Agreement. Any invoices and requests for
payment not received in this time frame shall be returned to the Grantee and rejected for
payment.
5. INSURANCE. GRANTEE is required to submit a Certificate of Insurance naming
Collier County, and its Board of County Commissioners and the Tourist Development Council as
additionally insured. The insurance coverages identified in the Certificate of Insurance shall be
maintained without interruption from the date of commencement of the Projects until the date of
[14-TDC-00040/1149381/1] 3
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completion of all Projects required hereunder or as specified in this Agreement, whichever is
longer. The Certificate of Insurance shall be issued by a company licensed in the State of Florida,
with a current A. M. Best financial rating of"Class VI" or higher, and provide General Liability
Insurance for no less than the following amounts:
Bodily Injury Liability-$300,000 each claim per person
Property Damage Liability - $300,000 each claim per person
Personal Injury Liability-$300,000 each claim per person
Worker's Compensation and Employer's Liability—Statutory
The Certificate of Insurance must be delivered to the County Manager, or his designee, within
ten (10) days of execution of this Agreement by COUNTY. GRANTEE shall not commence
activities which are to be funded pursuant to this Agreement until COUNTY has received the
Certificate of Insurance.
6. CHOICE OF VENDORS AND FAIR DEALING. GRANTEE may select vendors or
subcontractors to provide services as described in Proposal. COUNTY shall not be responsible
for paying vendors and shall not be involved in the selection of subcontractors or vendors.
GRANTEE agrees to disclose any relationship between GRANTEE and subcontractors and/or
vendors, including, but not limited to, similar or related employees, agents, officers, directors
and/or shareholders. COUNTY may, in its discretion, object to the reasonableness of the
expenditures and require repayment if invoices have been paid under this Agreement for
unreasonable expenditures. The reasonableness of the expenditures shall be based on industry
standards.
7. INDEMNIFICATION. To the extent permitted by law, GRANTEE shall hold harmless
and defend COUNTY, and its agents and employees,from any and all suits and actions including
attorney's fees and all costs of litigation and judgments of any name and description arising out
of or incidental to the performance of this Agreement or work performed thereunder. This
[14-TDC-00040/1149381/1] 4
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provision shall also pertain to any claims brought against the COUNTY by any employee of the
named GRANTEE, any subcontractor, or anyone directly or indirectly employed or authorized to
perform work by any of them. GRANTEE'S obligation under this provision shall not be limited
in any way by the agreed upon Agreement price as shown in this Agreement or GRANTEE'S
limit of, or lack of, sufficient insurance protection.
8. NOTICES. All notices from COUNTY to GRANTEE shall be in writing and deemed
duly served if mailed by registered or certified mail to GRANTEE at the following address:
Mr. William Moss,City Manager
City of Naples
735 Eighth Street South
Naples,Florida 34102
All notices from GRANTEE to COUNTY shall be in writing and deemed duly served if mailed
by registered or certified mail to COUNTY at the following address:
Barry Williams,Director
Parks and Recreation Department
Collier County Government
15000 Livingston Road
Naples,Florida 34108
GRANTEE and COUNTY may change their above mailing address at any time upon giving the
other party written notification pursuant to this section.
9. NO PARTNERSHIP. Nothing herein contained shall be construed as creating a
partnership between COUNTY and GRANTEE, or its vendor or subcontractor, or to constitute
GRANTEE,or its vendor or subcontractor,as an agent or employee of COUNTY.
10. TERMINATION. COUNTY or GRANTEE may cancel this Agreement with or without
cause by giving thirty (30) days advance written notice of such termination pursuant to Section 8
and specifying the effective date of termination. If COUNTY terminates this Agreement,
COUNTY will pay GRANTEE for all expenditures incurred, or contractual obligations incurred
[14-TDC-00040/1149381/1] 5
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with subcontractors and vendors, by GRANTEE up to the effective date of the termination so
long as such expenses are eligible.
11. GENERAL ACCOUNTING. GRANTEE is required to maintain complete and accurate
accounting records and keep tourism tourist development tax funds in a separate checking
account. All revenue related to the Agreement should be recorded, and all expenditures must be
incurred within the terms of this Agreement.
12. AVAILABILITY OF RECORDS. GRANTEE shall maintain records,books, documents,
papers and financial information pertaining to work performed under this Agreement.
GRANTEE agrees that COUNTY, or any of its duly authorized representatives, shall, until the
expiration of three (3) years after final payment under this Agreement, have access to, and the
right to examine and photocopy any pertinent books, documents, papers, and records of
GRANTEE involving transactions related to this Agreement.
13. AVAILABILITY OF FUNDS: This Agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or
part of this agreement, the COUNTY may upon written notice, at any time during the terms of
this Agreement, and at its sole discretion,reduce or eliminate funding under this Agreement. 14.
PROHIBITION OF ASSIGNMENT. GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of COUNTY.
15. TERM. This Agreement shall become effective on March 1, 2015, and shall remain
effective until ninety (90) days after completion of the Project described in Exhibit "A", but no
later than December 31, 2015.
16. AMENDMENTS. This Agreement may only be amended in writing by mutual agreement
of the parties and after recommendation by the Tourist Development Council.
[14-TDC-00040/1149381/1] 6
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17. REQUEST FOR EXTENSION. Any request for additional time to complete the project
described herein or any request for additional tourist development tax funds must be made in
writing and received by the County Manager or designee at least thirty (30) days prior to the end
date of this Agreement as provided in Section 15,TERM.
18. RECORDATION. This Agreement shall be recorded in the public records of Collier
County,Florida.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE TO FOLLOW]
[14-TDC-00040/1149381/1] 7
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IN WITNESS WHEREOF, GRANTEE and COUNTY have each respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year first above written.
DATED: J (6 (t'c- BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
DWIGHT E. BROCK,Clerk
By:
est as to Chp} 1erk TIM NANCE, CHAIRMAN
signature only.
Approved as to form and legality:
(rp3)ct , atA,-)44 '0 '
LLEEN M. GREE
Assistant County Attorney
(corporate seal)
ATTEST: CITY OF NAPLES
/ ;� BY '
G 'JOHN SOREY III,Ma or
PATRICIA L. R 4MBO 'K_, City Clerk
Approved as to form and
legal sufficiency:
c: ii
ROBERT D. PRITT, City Attorney Agenda �,2f(p f 1 S
Date
3140/1-C
Recd
• •
• Deputy C;;.1,c
[14-TDC-00040/1149381/1] 8
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Budget Worksheet EXHIBIT B
City of Naples Pier Restrooms
EXHIBIT B
DESCRIPTION OF WORK SCHEDULED
VALUE
Grading $ 5,000.00
Construction Fence $ 2,000.00
Surveys $ 1,500.00
Supervision/Staging $ 25,000.00
Blueprints $ 200.00
Portable Toilets $ 500.00
Dumpster $ 2,000.00
Structural $ 45,000.00
Rough Lumber/Trusses $ 25,000.00
Wood Framing Labor $ 50,000.00
Framing/Drywall $ 30,000.00
Plumbing $ 65,000.00
Electric $ 15,000.00
Insulation $ 6,500.00
Trim Labor $ 15,000.00
Trim Material $ 20,000.00
Cabinets $ 15,000.00
Countertops $ 14,000.00
Flooring $ 45,000.00
Shower Doors/Mirrors $ 10,000.00
Painting $ 35,000.00
Interior Cleaning $ 2,000.00
Exterior Trim/Stucco $ 35,000.00
Roofing $ 25,000.00
Gutters $ 2,500.00
Windows/Ext.Doors $ 20,000.00
Shutters $ 10,000.00
Exterior Cleaning $ 1,500.00
Approved Construction Budget $ 522,700.00
,Contractors Fee $ 52,270.00
Contigency $ 25,030.00
Total $ 600,000.00