VB MSTU Agenda 03/05/2015 V as,dar6 @t Ø.ac4 M SJAI A.
Advisory Committee
3299 East Tamiami Trail Suite 103
- Naples, FL 34112
AGENDA MARCH 5, 2015 2:00 PM
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. CALL TO ORDER
II. ATTENDANCE
Advisory committee, Charles Arthur—Chairman
Bill Sjostrom—Vice Chairman
Mike Price
Bruce Forman
Mark Weber
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Ray Benza-Hole Montes
III. APPROVAL OF AGENDA
IV. APPROVAL OF THE MINUTES OF January 8,2015
V. LANDSCAPE REPORT
A. Robert Kindelan-Commercial Land Maintenance
VI. CONSTRUCTION REPORT—RAY BENZA-HOLE MONTES
VII. PROJECT MANAGER REPORT-HARRY SELLS
A. Budget report. For 3/5/2015
B. General status of burial project
VIII. OLD BUSINESS
A. General Rules For Maintaining Landscape on Vanderbilt Drive.
IX. NEW BUSINESS
X. MEMBER COMMENT
XI. PUBLIC COMMENT
XII. ADJOURN
NEXT MEETING DATE: APRIL 2,2015
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
Al V as.d atof et Ocaca A4.5.7.14.
Advisory Co1411.4 e
3299 East Tamiarni Trail Suite 103
=�� Naples, FL 34112
MINUTES
JANUARY 8,2015
CALL TO ORDER: by Vice Chair Sjostrom called the meeting at 2:00 PM.
II. ATTENDANCE:
Advisory Committee
Charles Arthur—(Excused)
William Sjostrom—Vice Chair, Mark Weber, Bruce Forman
Michael Price
Staff Harry Sells, Project Manager
Others Gary Gorden—Commercial Landscape Maintenance
Ray Benza—Hole Montes, Senior Construction Field Representative
Sue Flynn—JuriSolutions -Transcriptionist
Roll was called and a quorum was established; four voting members were present.
III. APPROVAL OF AGENDA:
Mr. Forman moved to approve the Agenda as presented. Second by Mr. Price. Carried 4-0.
IV. APPROVAL OF MINUTES-DECEMBER 8,2014:
Mr. Price moved to approve the Minutes of the December 8, 2014, meeting as presented.
Second by Mr. Forman. Carried 4-0.
V. LANDSCAPE REPORT:
A. COMMERCIAL LANDSCAPE MAINTENANCE
Gary Gorden reported general maintenance was performed and white flies have been
treated. Depending on availability, mulch will be installed on Vanderbilt Drive the week
of January 19, 2015.
VI. PROJECT MANAGER'S REPORT-HARRY SELLS
A. BUDGET REPORT FOR 1/8/15
Staff distributed and reviewed the Vanderbilt MSTU Fund 143 Budget Report for FY15.
(See attached)
B. GENERAL STATUS OF BURIAL PROJECT
It was noted the Project Manager instructed FPL to hold up delivery of concrete slabs due to
not having a place to store and not having anyone to unload them.
Harry Sells suggested the concrete slabs and balls be stored on the ROW of vacant lots, close
to the construction.
Raymond Benza—Hole Montes, Field Representative recommended for better safety for the
community and children, the concrete slabs be covered with tarps.
The Advisory Committee agreed.
Harry Sells stated the project will be started at Flamingo and Vanderbilt, boring out and
installing conduit on the finger streets first.
He asked permission to use a portion of Connors Park for storage. He has not received a
response yet.
Raymond Benza suggested not placing anything on the ROW.
Harry Sells gave a brief projected schedule over the next year and a half.
VII. OLD BUSINESS
A. BY-LAws
It was noted the Advisory Committee had held off approving the MSTU By-Laws
until all members could be involved.
Mr. Price noted the By-Laws are basic, generic By-Laws.
Harry Sells stated the By-Laws were reviewed by the Legal Department and could be
changed.
The Committee agreed to review at this time.
Mr. Forman moved to approve the By-Laws as presented. Second by Mr. Price.
Motion carried; 4-0.
VIII. NEW BUSINESS
A. Proposed Public Meeting, February 5, 2015
Discussion was made on when to hold the public meeting. The Vanderbilt
Association meeting is scheduled for February 4, 2015.
Harry Sells invited the utility people to public meeting.
It was decided the regular Vanderbilt Beach MSTU meeting be held from 5:00—6:00
P.M., and then do the public presentation after this meeting.
IX. MEMBER COMMENT-None
X. PUBLIC COMMENT
Jackie Bammel—Editor of the Vanderbilt View spoke about periodically reporting news
from the MSTU. She suggested Harry Sells write a report on what the MSTU is working
on; she would place it in the Vanderbilt View.
XI. Mr. Price moved to adjourn meeting. Second by Mr. Forman. Carried; 4-0.
Meeting Adjourned at 2:45 P.M.
NEXT MEETING DATE: FEBRUARY 4,2015 AT 5:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
VANDERBILT BEACH MSTU ADVISORY
COMMITTEE
Charles Arthur, Chairman
The minutes approved by the Board/Committee on , 2015,
"as submitted" F 1 OR "as amended" [ ].
2
VANDERBILT MSTU
FUND 143
March 5,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,022,500.00) $ - $ (908,551.95) $ (113 948.05) '<
2 DEL AD VALOREM $ - $ - $ (5.98) $ 5.98
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (468.69) $ 468.69 `.
4 INVESTMENT INTEREST $ (5,000.00) $ - $ (9,851.77) $ 4,851.77
5 INTEREST TAX COLLECTOR $ - $ - $ (24.06) $ 24.06 i
6 REVENUE STRUCTURE <$ (1,027,500.00) $< $ (918,902.45) $ (108,597.55)
7 TRANSFERS FROM PROP APP $ $ $ $
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (4,983,800.00) $ - $ - $ (4,983 800.00)
10 CARRY FOR OF ENCUMB AMT $ (575,159.44) $ - $ - $ (575,159.44)
11 NEG 5%EST REV $ 51,400.00 $ - $ - $ 51,400.00
12 TRANSFERS&CONTRIB $ (5,507,559.44),.$ - $ - s $ (5;507 559.44)
13 TOTAL REVENUE $ (6,535,059.44) $ - $ (918,902.45) $ (5,616,156.99)
14 LEGAL FEES $ 2,500.00 - $ - $ 2,500.00
15 ENG FEES FPL Engineering Deposit 4500155510 $ 141,800.00 $ - $ 7,782.00 $ 134,018,00
e:.'•.a•... a�, .... 0 . 0 ..
RWA,Inc Surveying 4500157238 $ 24.650.00 $ -
16 SURVEYING FEES $ 35,500.00 $ 34,850,00 $ - $ 850.00
17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 11,900.00 $ - $ 5,950.00 $ 5,950.00
18 INTERDEPT CHARGES $ - S $ - $ -
19 LANDSCAPE INCIDENTALS Florida Land Maintenance Grounds Maint Incidentals 4500154164 $ 35,000.00 $ 5,^4e.52 $ 2,551.48 $ 7,000.00
Danella Utility Construction Utility Conversion 4500155836 S 2.637 081.00 $ -
Florida Land Maintenance Grounds Maintenance - 4500154164 $ 41015,00 $ 14,190.00
FPL Tariff for.OH/UG Cony 4500150912 $ 5,.1(75.0•: $ 5,433.31
$ - ..
Hole Montes CEI Utility Conversion 4500152314, 5 522 8.,,v 57 $ 23,204.43
20 OTHER CONTRACTUAL $ 6,129,359.44 $ 3,205,384,61 $ 889,050.68 $ 2,034,924.15
21 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ -
22 ELECTRICITY FPL Electricity 4700002261 $ 300.00 $ 7;0,31 $ 39.69 $ 200.00
23 WATER AND SEWER Collier County Util. Water&Sewer 4700002260 $ 30,000.00 $ 18,2'.,548 $ 11,744.52 $ -
24 RENT LAND Vanderbilt Real Estate Holding Parking Lease 4700002399 $ - $ 450:.30 $ 2,300.00 $ (6,900.00)
25 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500154810 $ 300.00 $ - $ 133.06 $ 166.94
26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,600.00 $ 500.23 $ 800.00 $ -
27 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500153992 $ 1,200.00 0 858.1,3 $ 340.84 $ 0.00
28 MULCH Forestry Resources Mulch 4500153989 $ 2,000.00 $ '250.'_20 $ - $ 0.80
29 LICENCES AND PERMITS $ 1,500.00 $ - $ 8,000.00 $ (6,500.00)'.''..
30 CLERKS RECORDING FEES $ 900.00 9 - $ - $ 900.00
31 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500153994 $ 400.00 $ 400 0/i $ - $ -
GBServ„Inc.. Trimble Juno 3B Handheld 4500156300 5 - $ 89.88
Juristaff,IncTranscriptionist Serv. 4500154453 $ 1.9(58.18 $ 531.82
32 OTHER MISCELLANEOUS $ 3,000.00 '$ 1,9615.18 $ 621,70 $ 410.12
33 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 300.00 S ';''.2.52 $ 17.48 $ 100.00
34 COPYING CHARGES JM Todd Monthly CPC(shared) 4500154809 $ 300.00 $ ?:i.,';8 $ 94.32 $ 100.00
36 FERT HERB CHEM Florikan Fertilizer 4500153990 $ 3,600.00 5 :1,503...31 $ - $ 36.22 '.'.
36 OTHER OPER SUPPLIES RadioShack Cord to Adapter VISA $ 200.00 5 $ 17.99 $ 182.01
37 OPERATING EXPENSE $ 6,401,659.44 $ 3,298,277.44 $ ,:929,443.76 $ 2,173,938.24 '.
38 TRANS TO 111 UNINCOR $ 88,400.00 $ - $ - $ 88 400.00 '.
39 OTHER SALARIES $ 10,000.00 $ - $ - $ 10,000.00 I'=
40 Budget Trans from Appraiser $ 9,000.00 $ - $ 4,448.20 $ 4,551.80 I.
41 Budget Trans from Tax Collector $ 26,000 00 $ - $ 18 421.04 $ 7,578.96
42 TRANSFERS < $ 133,400.00 $ $ '`.. 22,869.24 $ 110,530.76
43 TOTAL BUDGET $ 6,535,059.44 $ 3,298,277.44 $ 952,313.00 $ 2,284,469.00
2.068.4E7,415 FY 10 F T.,,,,,,,,,,,V.,,,,, Total Available Balance $ 2,284,469.00
2,005,897,752 FY 11 F,...,T,.„,,,V.,,.. Plus Commited And Not Spent $ 3,298,277.44
1,910.384.8337 FT 12 F,-..a T....,.V.,,.
1,904,053.751 FY 13J,,1 5.,,:.1.V.,,,
1,945 640 639 FY 14 J 1 T,,, V....
2,044,935,142 FY 15 J.,>1 T_...,.V.ay. I Estimated Cash $ 5,682,746.44 I
5.10% A,, 14 15
Estimated Cash Less
FY 14 .Uncollected Ad Valorem Taxes $ 5,468,798.39
u,,,,,, 0.5000 0.5000
1,022,468 972.820. I Actual Cash
7.044.935.142
5,692,164
0
A.,,,T......A,. 2,039.242,978
972,820 972,880 DR 422 L,.,,
0.4770
0.4341