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Lely Beautification MSTU Agenda 02/26/2015 Ann P. Jennejohn From: Sillery, Tessie Sent: Wednesday, February 25, 2015 3:08 PM To: Sillery, Tessie; Richard, Darryl; 'jenntann13 @aol.com'; 'Katy Dammert (katdammert@aol.com)'; 'Robert Slebodnick Chairman President (Rslebodnik @aol.com)'; 'Tony Branco (tjbvista @earthlink.net)'; spikekatz1 @hotmail.com; Minutes and Records Cc: Soto, Caroline;Arnold, Michelle; 'Robert Kindelan'; 'McgeeAssoc @aol.com'; 'Office Manager'; Sells, Harry; pdegroot @collier-lib.org;transprocessor @gmail.com; Christenbury, Daniel; Gary Gorden; Rozie McCort; dsanchez @collier-lib.org Subject: RE: Read Ahead - Lely MSTU meeting 02-26-15 @ 2pm - Lely Presbyterian Church A glitch occurred (not a Tessie glitch) and some of you didn't receive the budget report. Also the Lely MSTU meeting will be meeting at the Lely Presbyterian Church and not the library! From: SilleryTessie Sent: Tuesday, February 24, 2015 2:30 PM To: RichardDarryl; 'jenntann13 @aol.com'; 'Katy Dammert(katdammert(aaol.com)'; 'Robert Slebodnick Chairman President (Rslebodnik@aol.com)'; 'Tony Branco (tjbvista@earthlink.net)'; soikekatzl@hotmail.com; Minutes and Records Cc: SotoCaroline; ArnoldMichelle; 'Robert Kindelan'; 'McgeeAssoc @aol.com'; 'Office Manager'; SellsHarry; pdegroot@collier-lib.orq; transprocessor@gmail.com; ChristenburyDaniel; Gary Gorden; Rozie McCort; 'dsanchez @collier- lib.org' Subject: RE: Read Ahead - Lely MSTU meeting 02-26-15 @ 2pm GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE AGENDA FEBRUARY 26, 2015 NOTE: NEW LOCATION FOR THIS MEETING ONLY! Lely Presbyterian Church 110 St. Andrews Blvd. Naples, Fla. 34113 I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: JANUARY 22, 2015 1 V. CHAIRMAN'S REPORT—ROBERT SLEBODNIK VI. BUDGET REPORT VII. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES A. RECOMMENDATIONS FOR REPLACEMENT ANNUALS AT FRONT ENTRANCE B. ADDITIONAL LIGHTING RECOMMENDATIONS VIII. LANDSCAPE MAINTENANCE REPORT—CLM IX. PROJECT MANAGER'S REPORT—DARRYL RICHARD A. MONTHLY CHECKLIST ON DECORATIVE LIGHT INSPECTIONS B. UPDATE ON NOTICE BOARD TO HOMEOWNERS X. OLD BUSINESS XI. NEW BUSINESS XII. MEMBER COMMENTS XIII. PUBLIC COMMENTS XIV. ADJOURNMENT XV. NEXT MEETING: Reminder: Next month's meeting (March) location below; MARCH 26, 2015 MEETING! Collier County East Naples Branch Library, 8787 Tamiami Trail East, Naples, FL 34113 Tessie Sillery, Operations Coordinator 2 Iti GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34112 AGENDA FEBRUARY 26,2015 I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: JANUARY 22,2015 V. CHAIRMAN'S REPORT—ROBERT SLEBODNIK VI. BUDGET REPORT VII. LANDSCAPE ARCHITECT'S REPORT—MCGEE& ASSOCIATES A. RECOMMENDATIONS FOR REPLACEMENT ANNUALS AT FRONT ENTRANCE B. ADDITIONAL LIGHTING RECOMMENDATIONS VIII. LANDSCAPE MAINTENANCE REPORT—CLM IX. PROJECT MANAGER'S REPORT—DARRYL RICHARD A. MONTHLY CHECKLIST ON DECORATIVE LIGHT INSPECTIONS B. UPDATE ON NOTICE BOARD TO HOMEOWNERS X. OLD BUSINESS XI. NEW BUSINESS XII. MEMBER COMMENTS XIII. PUBLIC COMMENTS XIV. ADJOURNMENT XV. NEXT MEETING: MARCH 26M 2015 AT 2:00 PM,Collier County East Naples Branch Library, 8787 Tamiami Trail East,Naples,FL 34112 tlim I GOLF ESTATES RY BEAUTIFICATION MSTU ADVISO COMMITTEE 3299 Tamiami Trail East, Suitel03 Naples, FL 34113 MINUTES January 22, 2015 I. CALL TO ORDER The meeting was called to order at 1:55 PM by Chairman Slebodnik. A quorum was established. Three (3) voting members were present. II. ATTENDANCE Members: Robert Slebodnik- Chairman Tony Branco Jennifer Tanner(Excused) Linda Rae Jorgensen Kathleen Dammert(Excused) County: Darryl Richard—Project Manager Others: Michael McGee—Landscape Architect,P.A. Gary Gorden—Commercial Land Maintenance Sue Flynn—JuriSolutions III. APPROVAL OF AGENDA Add. X. Old Business, A. Doral Bridge B. Decorative Light Pole Testing XI. New Business, A. Notice Boards for Homeowners B. Additional Lighting Tony Branco moved to approve the Agenda as amended. Second by Linda Jorgensen. Motion carried unanimously, 3—0. IV. APPROVAL OF MINUTES—NOVEMBER 20,2014 Strike: II Attendance, "David Larson" Add: II. Attendance, "Linda Jorgensen" Tony Branco moved to approve the minutes of the November 20, 2014 meeting as amended. Second by Linda Jorgensen. Motion carried unanimously, 3—0. V. CHAIRMAN'S REPORT Chairman Slebodnik reported a weed problem on St. Andrews Boulevard, by the canal. January 22,2015 Staff will contact Road and Bridge. Staff anticipates a vacancy on the Lely Golf Estates Beautification MSTU due to Jennifer Tanner's house being on the market. She does not want to resign until the house is sold. VI. BUDGET REPORT—DARRYL RICHARD Darryl Richard distributed and reviewed the Lely MSTU Fund 152 Report dated January 22, 2015. (See attached) MSTU is trying to build up $250,000 - $275,000 in the Contingency Fund for hurricane emergencies. Staff from a management stand point, it is good to have additional funds in Capital Improvements in case you want to draw from that fund for unforeseen capital improvements. VII. LANDSCAPE MAINTENANCE REPORT-CLM A. CLM (Commercial Land Maintenance) Gary Gorden—Field Supervisor reported: • 12-15 proposals pending approval from Robert Kindelan and Darryl Richard. • Majority of trimming has been done. • Plans to mulch, unsure of schedule, will check with Robert Kindelan. • Fertilization plants and shrubs scheduled for this month. • Grassy weeds continue to be an ongoing issue. Staff commended CLM for doing a good job on the repair of the pump's mixing chamber on Warren Street and some decoders for the irrigation system. Darryl Richard will provide a checklist to Commercial Land Maintenance for the monthly inspection of numbered lighting. VIII. LANDSCAPE ARCHITECT'S REPORT—MCGEE& ASSOCIATES Mike McGee distributed and reviewed the Lely Golf Estates Beautification MSTU District Roadways dated January 19, 2015. (See attached) He directed CLM to schedule a mulch application. He reported accidents are not being reported and are starting to add up; plants and/or shrubs will need to be cut back. Discussion on potable water discontinuing on streets with the exception of Valley Stream and Doral. CLM installing a quick coupler for the reuse of at Orange Tree. Mike McGee recommended installing a quick coupler at Warren Street to enable irrigating Treasure Point. Discussion was made on the Front Entrance, area between roadway and sidewalk, replacement of trees after an accident. At a previous meeting it was decided to replace the shrubs only until insurance funds have been received. It was noted the County received funds from insurance company. Today the Committee decided to replace one tree. More discussion took place on the replacement of annuals at front entrance due to annuals burning out. It was decided Mike McGee will provide recommendations at the next meeting. 2 January 22,2015 Staff reported an FPL light pole was hit by an automobile and fell. FPL has confirmed the accident and they have it on a work order. Mike McGee gave a brief Water Usage Report. He indicated the water usage was in a reasonable range IX. PROJECT MANAGER'S REPORT—Addressed previously X. OLD BUSINESS A. DORAL BRIDGE Tony Branco asked for an update on the Doral Bridge Repair. CLM will pick up stone from McGee and Associates to address the repair. B. DECORATIVE LIGHT POLE TESTING Tony Branco reported Pole 8 has been out the last few weeks. Item discussed under VI. XI. NEW BUSINESS A. NOTICE BOARDS FOR HOMEOWNERS Tony Branco reported State Regulations require the Homeowners Association to post notices. He noted the Homeowners Association does not own any land to place the notice boards. He indicated any notices would have to be placed on MSTU or ROW land. He suggested the Lely Golf Estates Beautification MSTU Advisory Committee find a place to install the notice boards. Darryl Richard responded permanent signage on the ROW would require a permit to install it and ROW is not issuing permits for signage in the ROW. Tony Branco suggested placing the decorative glass notice boards by the newsstand, and the benches at Forest Hills and Augusta, and Doral by the benches. Staff suggested coordinating with Mike McGee,Architectural Consultant to find locations. Discussions made on safety issues with "take one"boxes and notice boards. Staff with check with Planning for scheduled meetings. B. ADDITIONAL LIGHTING Linda Jorgensen reported receiving requests for additional lighting at Pebble Beach and Forest Hills, Pinehurst area and Balsa due it being dark before and after daylight hours. Chairman Slebodnik noted you need to have a median to install lighting. Tony Branco stated power was expensive. He suggested private homeowners, LED or Solar. Mike McGee suggested doing a study. He also suggested the association could go to FPL. He explained FPL will install lighting, the association would never own it but FPL will lease out. 3 January 22,2015 XII. MEMBER COMMENTS Chairman Slebodnik warned the MSTU Advisory Committee Members to never give the Emergency Hurricane Funds up. Staff agreed and noted insurance does not cover all shrubs, irrigation repairs, lighting and not all the trees. XIII. PUBLIC COMMENT The Advisory Committee formed a consensus to hold the next regular meeting on February 19, 2015. NEXT MEETING: February 19 at 2:00 PM Collier County East Naples Library Branch 8787 Tamiami Trail East,Naples, FL 34112 Tony Branco moved to adjourn the meeting at 3:04 P.M. Second by Linda Jorgensen. Motion carried unanimously;3—0. There being no further business to come before the Committee, the meeting was adjourned at 3:04 P.M. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Robert Slebodnik, Chairman The Minutes were approved by the Committee on , 2015, "as presented" [ ] OR"as amended" 1 1. 4 LELY MSTU FUND 152 February 26,2015 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (199,100.00) $ - $ (170,250.90) $ (28,849.10) 2 DEL AD VALOREM $ - $ - $ - $ _ 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (24.98) $ 24.98 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (452.82) $ (547.18) 5 INS CO REFUNDS $ - $ - $ - $ - 6 INTEREST TAX COLLECTOR $ - $ - $ (4.65) $ 4.65 7 REVENUE STRUCTURE $ (200,100.00) $ - $ (170,733.35) $ (29,366.65) 8 TRANSFERS FROM PROP APP $ - $ - $ - $ - 9 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 10 CARRY FORWARD GEN $ (216,400.00) $ - $ - $ (216,400.00) 11 NEG 5%EST REV $ 10,000.00 $ - $ - $ 10,000.00 12 TRANSFERS&CONTRIB $ (206,400.00) $ - $ - $ (206,400.00) 13 TOTAL REVENUE $ (406,500.00) $ - $ (170,733.35) $ (235,766.65) 14 ENG FEES OTHER McGee&Associates Landscape Architect 4500154971 $ 15,000.00 $ 8,546.95 $ 3,358.05 $ 3,095.00 15 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 6,000.00 $ - $ 3,000.00 $ 3,000.00 16 LANDSCAPE INCIDENTALS Florida Land Maintenance Grounds Maintenance 4500154182 $ 2,500.00 $ 5,360.00 $ 4,640.00 $ (7,500.00) Florida Land Maintenance Grounds Maintenance 4500153573 $ - $ 6,844.00 Florida Land Maintenance Grounds Maintenance 4500154182 $ 65,470.00 $ 15,530.00 17 OTHER CONTRACTUAL $ 100,000.00 $ 65,470.00 $ 22,374.00 $ 12,156.00 18 ELECTRICITY FPL Electricity 4700002305 $ 5,000.00 $ 2,714.39 $ 1,805.61 $ 480.00 19 WATER AND SEWER Collier County Utilities Water Usage 4700002210 $ 5,000.00 $ 5,770.74 $ 1,729.26 $ (2,500.00) 20 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500154810 $ 300.00 $ 133.06 $ 133.06 $ 33.88 21 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 300.00 $ 300.00 $ - Florida Irrigation Supply Irrigation Parts 4500154559 $ 1,780.10 $ 219.90 Naples Electric Motor Works Irrigation Parts 4500156342 $ 391.11 22 SPRINKLER SYSTEM MAINT $ 3,000.00 $ 1,780.10 $ 611.01 $ 608.89 23 MULCH Forestry Resources Mulch 4500154050 $ 7,000.00 $ 6,837.30 $ - $ 162.70 24 LIGHTING MAINTENANCE Simmonds Electrical Troubleshooting 4500156087 $ 10,000.00 $ - $ 1,168.06 $ 8,831.94 GBServ,Inc. Juno 3B Handheld 4500156300 $ - $ 89.88 Juristaff Transcriptionist 4500154123 $ 2,238.06 $ 261.94 Whited Holiday Decor Holiday Decorations 4500155091 $ - $ 1,495.00 25 OTHER MISCELLANEOUS $ 5,000.00 $ 2,238.06 $ 1,846.82 $ 915.12 26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 300.00 $ 182.52 $ 17.48 $ 100.00 27 COPYING CHARGES J.M.Todd Copier CPC 4500154809 $ 300.00 $ 105.69 $ 94.31 $ 100.00 Florikan Fertilizer 4500154052 $ 1,415.25 $ 1,147.50 John Deere Landscapes Fertilizer 4500157024 $ 2.42 $ 118.78 28 FERT HERB CHEM $ 5,000.00 $ 1,417.67 $ 1,266.28 $ 2,316.05 29 OTHER OPER SUPPLIES DLT Solutions AutoDesk/AutoCAD VISA $ 100.00 $ - $ 42.74 $ 57.26 30 OTHER TRAINING EDUCATIONAL RedVector Cont.Ed.Course VISA $ - $ - $ 132.00 $ (132.00) 31 OPERATING EXPENSE $ 165,100.00 $ 100,856.48 $ 42,518.68 $ 21,724.84 32 IMPROVEMENTS GENERAL $ 103,200.00 $ - $ - $ 103,200.00 33 CAPITAL OUTLAY $ 103,200.00 $ - $ - $ 103,200.00 34 REIMBURSEMENT FOR STAFF SUPPORT $ 30,700.00 $ - $ - $ 30,700.00 35 Budget Trans from Appraiser $ 2,000.00 $ - $ 875.68 $ 1,124.32 36 Budget Trans from Tax Collector $ 5,500.00 $ - $ 4,405.02 $ 1,094.98 37 TRANSFERS $ 38,200.00 $ - $ 5,280.70 $ 32,919.30 38 CATASTROPHE/HURRICANE RESERVE $ 100,000.00 $ - $ - $ 100,000.00 39 RESERVES $ 100,000.00 $ - $ - $ 100,000.00 40 TOTAL BUDGET $ 406,500.00 $ 100,856.48 $ 47,799.38 $ 257,844.14 Total Available Balance $ 257,844.14 Plus Commited And Not Spent $ 100,856.48 119,917,030 FY 10 F.,..,T.,.e..V..,.. 104,325,032 95,871,609 FY 12 Final Taxable Value Estimated Cash $ 358,700.62 92,697,303 Estimated Cash Less 95,718,423 FY 14 3.,,,1 T....,.V..,.. 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