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Forest Lakes MSTU Minutes 12/02/2014 FOREST ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 DECEMBER 2, 2014 MINUTES I. CALL TO ORDER ��. "4 Chairman George Fogg called the meeting to order at 10:02 AM. A quorum was established; four(4) voting members were present. II. ATTENDANCE Members: George Fogg—Chairman Marianne Fanning Ken Bloom Richard Barry Kevin McKyton County: Darryl Richard—MSTU Project Manager Others: JuriSolutions—Sue Flynn III. APPROVAL OF AGENDA Add: IV. To read Approval of Minutes—November 4, 2014 Mr. Bloom moved to approve the Agenda as amended. Second by Mr. Barry. Carried unanimously, 4—0. IV. APPROVAL OF MINUTES—NOVEMBER 4,2014 Mr. Bloom moved to approve the Minutes of the November 4, 2014 Meeting as presented. Second by Ms. Fanning. Carried unanimously;4—0. V. BUDGET REPORT Chairman Fogg started a discussion on providing a list to residents on trees typically go dormant during the winter season. Staff will provide the list. Kevin McKyton arrived at 10:14 AM A. MONTHLY BUDGET REPORT Darryl Richard distributed and reviewed the Forest Lakes MSTU Monthly Budget (Fund 159) dated December 2, 2014. (See attached) r December 2,2014 The Budget Office provided a Summary Analysis, (See attached) Darryl Richard drew attention to the Carry Forward line item. The estimated Carry Forward reflects it progressively going down. This an indication of what is left over from the previous year. • FY15FC $1,411.349 • FY16 $1,165,151 • FY17 $922,053 • FY18 $705.310 • FY19 $512,032 • FY20 $349,924 • FY15 FC-FY30 $1,411,549 Darryl Richard stated ABB is currently under contract and have a potential storm water needs project. We don't know the actual cost of that project. We have to keep the budget picture in mind before proceeding with any projects. He requested Budget Office provide numbers out to 2023,when the debt service ends. He reviewed the Debt Service line item: • FY15FC $558,500 • FY16 $556,800 • FY17 $554,500 • FY18 $556,500 • FY19 $552,200 • FY20 $551,600 • FY15 FC- FY30 $3,330,100 • $550,000 has to be paid for the Debt Service every year until paid in 2022. • Project money will become available after the Debt Service is paid off. Darryl Richard stated the MSTU is not in any dangerous water at this time. He urged Advisory Committee to use constraint and not commit to any projects at this time. Chairman Fogg commented; "The one thing we can be sure of is something is going to break before 2022"and if anything were to come up we will have to come up with some additional funds prior to 2023. Mr.Bloom summed up the budget issue as follows: • We knew this day was coming, it is not surprise to anybody. • Hope value of property continues to increase,which will give us more money for operating expenses. • We cannot increase the assessment to make up for expenses. • Until the Debt Service is paid,we are done with projects until 2023. • We don't control our budget,the County tells us what we are doing with our money. • We can't raise the mileage rate without asking for an act of God. • We will have to make sure our expenses don't exceed the revenue received from the tax roll. • As the estimated tax roll goes up,that is how we adjust our budget quarterly to cover our expenses. 2 December 2,2014 • I am in agreement with Darryl,we don't have any money to spend on extra items right now. He indicated this means the front entrance at Wilshire is a non-option at this time. Darryl Richard stated we have funds earmarked for design fees for ABB but we do not have project money. Mr.Bloom expressed anger and said the MSTU committed to do the project and the County said the money was there. We have to do this project. The County will just have to find a way to come up with the money. Darryl Richard responded he will bring issue back to his Director and the Budget Office and let them know even though it is a tight budget that the Forest Lakes MSTU a priority project that is underway right now and it needs to be completed. Mr. Bloom stated if we have to take it out of operating,we may not be able to do some maintenance project; may not be able to trim trees or some other maintenance. Six months ago we had money earmarked for.this. Darryl Richard gave an update on the ABB Design he expects to have a preliminary design from ABB within 90 days to bid out. Public Speaker Jessa Olson—a Turtle Lake Golf Colony resident asked several tax and budget questions. All questions were addressed. Chairman Fogg moved to end the discussion on the budget. Ken Bloom left at 10:50 AM Second by Kevin McKyton. Motion carried; 4—0. VI. PROJECT MANAGER REPORT A. MAINTENANCE REPORT Darryl Richard distributed and reviewed the Forest Lakes Roadway and Drainage MSTU Advisory Committee Maintenance Report for the December 2,2014 meeting. (See attached) He reported: • A water leak to the irrigation system due to a stuck valve was repaired on November 20, 2014. • The City of Naples had a leak on November 20,2014 that cause damage to the sidewalk. City confirmed repair to the sidewalk will be done within 2 weeks. • A Royal Poinciana tree will be planted the week of December 1-5, 2014. • Ground Zero is obtaining price for the Hong Kong Orchid hit by lightning. • Lights#167 and#113 are under repair. • Naples Bath&Tennis has been contacted regarding overgrown trees which are beginning to block the light from several lights on Woodshire Boulevard. Staff will contact theme d deb' e.S et}eiee g•• - - - - ^ ST,e'.ee'.! • Fountains and lakes need to be serviced later this month. s 3 December 2,2014 • Building 11, eastside fountain goes off early. Need the pump to go off at midnight. It was noted that lights and tree lights were not on at the entrance sign. Staff will check. VII. ENGINEER REPORT—JIM CARR (NONE) VIII. OLD BUSINESS (NONE) IX. NEW BUSINESS Mr. McKyton suggested Staff provide a full accounting report through 2023 and a game plan to cover the cost for what we anticipate the future projects on the budget along with some ideas of what we can do. Give the Advisory Committee some things to discuss and options to look at. Chairman Fogg moved to discontinue further work on the landscape enhancement on Woodshire at this time. Second by Ms. Fanning. Motion carried; 4- 0. Darryl Richard reported findings on the review of the MSTU boundary and it was determined the parcel on the eastside of Woodshire is not within the MSTU boundary. X. COMMITTEE MEMBER COMMENTS (NONE) XI. PUBLIC COMMENTS Mary Jane Peck asked when the traffic lines at the entrance would be painted. Staff will confirm that schedule. XII. NEXT MEETING DATE NEXT MEETING: JANUARY 6,2015 AT 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKE DRIVE,NAPLES,FL 34105 There being no further business for the good of the County, the Meeting was adjourned by order of the Chairman at 11:10 AM. 4 December 2,2014 FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE 1 , i` George 'ogg, Chairman / The Minutes were approved by the Committee Chair on11-4u 6, , 201y�s' "as submitted" [ ], OR "as amended" [A]. 5