12/15/2014 Minutes MINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT By
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, December 15, 2014 at 6:00 p.m. at the Heritage
Greens Community Center,2215 Heritage Greens Drive,Naples, Florida.
Present and constituting a quorum were:
George Coombs Chairman
Marsha Coghlan Assistant Secretary
Jim Marshall Assistant Secretary
Ronald Parrott Assistant Secretary
Also present were:
Calvin Teague District Manager
Residents
The following is a summary of the minutes and actions taken at the December 15, 2014
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Organizational Matters
A. Oath of Office for Newly Elected Supervisors
o Mr.Teague swore in Mr. James Marshall, Seat 3 and Ms. Marsha Coghlan, Seat 5.
o Ms. Barbara Pitts, Seat 4, not in attendance today, will be sworn in at the next Board
meeting.
o Mr. Marshall and Ms. Coghlan will fill in the proper paperwork along with their $10
commission fee and submit to the Division of Elections.
B. Election of Officers—Resolution 2015-02
o Mr. Parrott nominated Mr. Coombs as Chairman.
o Ms. Coghlan nominated Mr. Marshall as Vice Chairman.
December 15,2014 Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Parrott with
all in favor Resolution 2015-02, designating Mr. Coombs
as Chairman, Mr. Marshall as Vice Chairman, Mr. Teague
as Secretary, Mr. Robert Koncar as Treasurer, Mr. Stephen
Bloom as Vice Treasurer, Mr. Parrott, Ms. Coghlan and
Ms. Pitts as Assistant Secretaries,was adopted.
THIRD ORDER OF BUSINESS Approval of Agenda
Item 7D Debris in front of the Property was added to the agenda.
On MOTION by Mr. Parrott seconded by Ms. Coghlan with 1
all in favor the agenda was approved as amended.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the November
17,2014 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the November
17, 2014 meeting and requested any corrections,additions or deletions.
There not being any,
On MOTION by Ms. Coghlan seconded by Mr, Marshall
with all in favor the minutes of the November 17, 2014
meeting were approved.
FIFTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
SIXTH ORDER OF BUSINESS Old Business
A. Landscape Lighting Project
o Mr. Marshall noted all the landscape light fixtures have been installed and are operating
except for nine on the Immokalee Road wall at the west entrance.
o Mr. Justin Faircloth will get bids for installation of a new electrical line.
o A letter from the Master Association was sent to the Board regarding this issue.
o The Board discussed four corner soffit lights on the guardhouse.
B. Speed Hump Project
o Mr. Teague noted the removal of speed humps has been completed. The County was
notified of this. They will not cite the District.
o The Board was given a copy of the speed survey performed by 'FR Transportation
Consultants. The survey identified 85% of the speeders were between 23 to 24 mph. It
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December 15,2014 Heritage Greens C.D.D.
does not appear there is a speeding problem. It is possible drivers were slowing down
because they were aware of the speed detection devices.
o The permit request for speed bumps will be submitted by staff to the County now that the
Board approved.
o Mr. Teague noted there will be an expense associated with the engineer. The application
will be prepared and there will be a permit fee. Those will be submitted.
C. Exotic Removal Progress along School Property Line
o Ms. Coghlan updated the Board on exotic removal along the school property line.
o The work cannot be performed when school is in session. Removal will take place during
the Christmas school break.
D. Tree Removal on Immokalee
o Mr.Teague updated the Board on the tree removal.
o The Board discussed ABC Tree Services options for cutting down the big oak tree to
improve visibility of the traffic control device on Immokalee or trimming the tree with
the additional cost for a permit.
On MOTION by Mr. Parrott seconded by Mr. Coombs with
all in favor the Board approved cutting the big oak tree at a
cost of$1,200 including permit fees.
SEVENTH ORDER OF BUSINESS New Business
A. Guard/Gate Hours
o The guards start at 7:00 p.m. to 4:00 a.m. Gates open at 7:15 p.m. and reopen at 5:15
a.m.
B. Sheriff's Special Report
o The reports were included in the agenda package.
C. HGCAIHGCDD Agreement on Cleaning of Guardhouse
o Three bids were received to clean the guardhouse. A summary of the bids and the bids
themselves were included in the agenda package.
o Crystal Clean Services charges $160/monthly to clean once a week and $314/monthly to
clean twice weekly. Gladys Serrano charges $260/monthly to clean once a week and
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December 15,2014 Heritage Greens C.D.D.
$520/monthly to clean twice weekly. MaidPro charges $325/monthly to clean once a
week and$650/monthly to clean twice weekly.
Mr. Parrott MOVED to award the bid to Crystal Clean
Services to clean the guardhouse once per week at a cost of
$160/monthly.
o The Board continued discussing the cleaning of the guardhouse.
o The motion failed for lack of a second.
o Mr. John Shelton of the Heritage Greens Community Association discussed the above
and felt the Association should be given more time to do better.
o This item will be tabled to the next meeting.
D. Debris in front of the Property
o Mr. Coombs noted there is at least ten years' worth of debris in front of the property.
o Mr. Faircloth was asked to obtain bids for the removal of the debris on CDD property.
EIGIHTH ORDER OF BUSINESS Manager's Report
A. Consideration of Engagement Letter with Grau & Associates to Perform the
Audit for Fiscal Year 2014
There being no questions or comments,
On MOTION by Mr. Coombs seconded by Mr. Parrott with
all in favor the Engagement Letter with Grau & Associates
to perform the Audit for Fiscal Year 2014 was accepted and
the Chairman was authorized to sign the letter.
B. Discussion on Naples News Article
o Mr. Teague discussed the Naples News article, which was included in the agenda
package. The article refers to violations of the Sunshine Law.
o Mr. Teague reminded the Board how to avoid violations of the Sunshine Law and ways to
protect their emails.
o The Supervisors will receive instructions from Mr. Faircloth on instructions for new CDD
email addresses.
C. Watch Reports
o No issues to discuss.
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December 15,2014 Heritage Greens C.D.D.
D. Follow-Up Items—Parking Violations
o The parking violations report was discussed.
o Follow up items include enforcement of illegal parking in front of fire hydrants.
o The golf course's response to the CDD request for provision of a copy of their certificate
of insurance;they wanted to know the reason for this request.
o The CDD gate has been removed from the school entrance.
o Staff was scheduled to meet with Waste Management about their truck debris, but they
cancelled. Another meeting will be scheduled.
E. Special Detail Reports (Information Only)
o Nothing to report.
F. Approval of Financial Statements
o Mr.Teague reviewed the financials.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the financial statements were accepted.
NINTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
o Mr. Parrott noted he checked all the street lights and none were out.
o Mr. Marshall noted the guards at the guardhouse need a list of every resident/renter in the
community. The CDD does not have access to that information. They need a procedure
to put residents' names in a system and a procedure to remove names of people no longer
living here.
o Mr. Coombs noted he heard a rumor that a homeless person is living in the preserves.
The preserve maintenance staff should look for evidence of this the next time they treat
the preserves.
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December 15,2014 Heritage Greens C.D.D.
o Mr. Teague noted regarding the mowing of the canal, Buttonwood will no longer do the
work there. Staff will obtain bids to do the work from other contractors.
o Mr. Coombs noted some pranksters stole the security golf cart and went for a joy ride.
The police and the head of security of Ibis Cove were contacted.
TWELFTH ORDER OF BUSINESS Audience Comments
o Mr. Shelton commented on the following items:
o He wanted to have a monthly meeting between the CDD and the HGCA.
o He agreed there should be available to the guard a list of all residents in the
District.
o Visibility is poor at night because of the obstruction from the trees.
o The soffit lights at the guardhouse are on 24/7.
o Rocks at the front entrance are moldy. Mr. Faircloth will be made aware.
o He offered to store the paint for the CDD left over from the recent wall and
guardhouse painting project.
o Mr.Coombs thanked Mr. Henry Michaelson for his past service to the Board.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in
favor the meeting was adjourned at 7:18 p.m.
Calvin Teague Geo ge Coombs
Secretary Chairman
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