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12/04/2014 Minutes ,T ry7 Lv t 3t, By MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, December 4, 2014 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman(via telephone) Dennis Gagne Assistant Secretary John May Assistant Secretary Also present were: Cal Teague District Manager David Wilkison District Engineer Justin Faircloth Field Manager The following is a summary of the actions taken at the December 4, 2014 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor Mr. Grant was authorized to participate in the meeting via telephone. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. THIRD ORDER OF BUSINESS Organizational Matters A. Oaths of Office • Both Mr. May and Mr.Gagne subscribed to their Oaths of Office with the Division of Elections and have submitted all necessary paperwork and fees. B. Acceptance of Resignation of Mr.Drake(Seat 3) 12-31-14 December 4, 2014 Heritage Bay CDD On MOTION by Mr. Gagne seconded by Mr. May with all in favor the resignation of Mr. Drake was accepted. C. Discussion of Appointment to Fill Seat 3 • Appointment to fill seat 3 was discussed and the following noted: ➢ Vacancy will be posted on the website and an email blast sent. ➢ Letters of interest will be accepted through January 16tH ➢ The Board will interview candidates individually if desired and a decision will be made at the March meeting. D. Election of Officers—Resolution 2015-2 • Mr.Grant nominated Mr. Hubbard as chairman and there being no other nominations Mr. Hubbard was appointed Chairman. • Mr. Hubbard nominated Mr.Grant as Vice Chairman and there being no other nominations Mr.Grant was appointed Vice Chairman. • Mr.Teague will remain as Secretary;Mr. Koncar will remain as Treasurer and Mr. Bloom will remain as Assistant Treasurer. • Mr. May and Mr.Gagne will serve as Assistant Secretaries. On MOTION by Mr.May seconded by Mr. Gagne with all in favor Resolution 2015-2 designating officers was adopted as noted. FOURTH ORDER OF BUSINESS Approval of the Minutes of the November 6,2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the November 6,2014 meeting and requested any additions,corrections or deletions. Corrections were made which will be incorporated into the minutes. On MOTION by Mr.Gagne seconded by Mr. May with all in favor the minutes of the November 6,2014 meeting were approved as amended. FIFTH ORDER OF BUSINESS Old Business A. Pickleball Court Lease 12-31-14 2 December 4, 2014 Heritage Bay CDD • Discussion ensued with regard to the proposed ground lease; a copy of which is attached for the record. • It was noted that it is not the decision of the CDD to decide whether pickleball is appropriate. The Board is assisting the HOA in finding an appropriate lease. • It was requested the lease include reference to having a staging area provided by the HOA as needed. On MOTION by Mr. May seconded by Mr. Grant with all in favor the terms of the proposed ground lease as presented; and to include reference to staging areas for special projects was accepted. B. Lake 26 Discussion • Mr. Wilkison reported Lennar is not planning to do any more than they did on the other lakes. SIXTH ORDER OF BUSINESS New Business There not being any,the next item followed. SEVENTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending October 31,2014 were reviewed. On MOTION by Mr. Grant seconded by Mr. Gagne with all in favor the October 31, 2014 financials were accepted as presented. B. Engagement Letter for Arbitrage Services • The engagement letter with LLS Tax Solutions to provide arbitrage services for the Capital Improvement Revenue Refunding Bonds, Series 2014 was presented; a copy of which is attached for the record. On MOTION by Mr. Grant seconded by Mr. May with all in favor the Chairman was authorized to execute the engagement letter with LLS Tax Solutions Inc. 12-31-14 3 December 4, 2014 Heritage Bay CDD C. Field Manager's Report • Mr. Justin Faircloth presented the Field Management Report for the site inspection conducted on November 25, 2014; a copy of which is attached for the record. The record will reflect Supervisor Grant left the meeting. D. Follow Up • The retaining wall report will be presented at the January meeting. • Maintenance costs of Lakes 30A and B are being prepared. • It was confirmed copper sulfate is the chemical being used for algae control in the ponds. • Justin will contact units where rip rap was removed and used for personal landscape. EIGHTH ORDER OF BUSINESS Attorney's Report The attorney was not in attendance and there were no items to report. NINTH ORDER OF BUSINESS Engineer's Report There were no additional items to report. TENTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • Supervisor May requested emails be sent to both his CDD and personal addresses. • Carp planting by the Quarry was addressed. Justin will follow up on this item. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. May seconded by Mr. Gagne with all in favor the meeting was adjourned at 10:26 a.m. Calvin -;• Edwin Hubbard Secretary Chairman 12-31-14 4