Radio Road East MSTU Agenda 02/11/2015 Radio Road East
M.S.T.U. Advisory Committee
3299 East Tamiami Trail Suite 103
Naples,FL 34112
MEETING AGENDA
FEBRUARY 11,2015
I. Call to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: December 10.2014
V. Project Manager Reports—Harry Sells
A. Budget Report
B. Project Manager Report
C. Status of Irrigation, Landscape, Plans moving forward
VI. Landscape Architect Report—Dayna Fendrick
VII. Landscape Maintenance Report—Affordable Landscaping,Inc
VIII. Old Business
VII. New Business
VIII. Committee Comments
IX. Public Comments
X. Adjournment
NEXT MEETING
April 8,2015— 10:00 AM
Plantation Club House,
7773 Tara Court,Naples,FL 34104
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?Its. 7.2 Aloioo Iv Committee
3299 East 7401:lam'7uul Suite 103
Zola, ?4 34112
MEETING MINUTES
DECEMBER 10, 2014
I. Call to Order
Mr. Johnson called the meeting to order at 10:00am. Roll call was taken and a quorum was
established.
IL Attendance
Members: Chairman Dale Johnson, Sue Chapin, Thomas Depouw, Renato Fernandez, Janice
Bundy.
County: Harry Sells—Project Manager; Michelle Arnold, Director-Public Transit and
Neighborhood Enhancement.
Others: Dayna Fendrick— Urban Green Studio, Albert Bennarock-Affordable Landscaping
Service and Design; David Durrell—Juristaff.
III. Approval of Agenda
Mr. Fernandez moved to approve the Agenda subject to deleting item VILLA —Bylaws. Second
by Ms. Bundy. Carried unanimously S- 0.
IV. Approval of Minutes: October 8,2014
Ms. Chapin moved to approve the minutes of the October 8, 2014 meeting as presented. Second
by Mr. Fernandez. Carried unanimously S- 0.
V. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick,Urban Green Studio submitted the"Landscape Architects Field Report—Field
Report No.11" for review. She provided an overview of the report for information purposes.
A. Bromeliad Planting Status
A set of plans titled "Bromeliad Diagram—11-26-14"was submitted for information
purposes. The plans identify the areas for planting of Bromeliads with the work expected to
begin next week.
The Committee requested Ms. Fendrick to inspect the plants to ensure they are the correct
species before they are installed.
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B. Gumbo Limbo Pruning Status
The Purchase Order has been issued for the work.
C. Mulch Status
The Purchase Order has been issued and the Committee viewed two samples of mulch (dark
colored cypress and a lighter colored natural cypress). The vendor sought direction on which
mulch the MSTU prefers.
The Committee determined to have the light colored natural cypress mulch placed in those
areas in need of the material.
D. Fungicide Application to Buccaneer Palms
The product has been ordered and will be applied when received.
The following was noted under Committee Member/Staff discussions:
• Mr. Sells will provide updates to the Committee(7—10 days following a meeting or
as necessary) on any items brought forth during a meeting.
• Before the vendor removes any plants in the MSTU,permission shall be obtained
from the Project Manager. The purpose is to eliminate any confusion on directives
from the Committee to the vendors.
• The Golden Creeper and Asian Jasmine will be allowed to grow higher to promote a
more aesthetically pleasing environment for the medians.
VI. Landscape Maintenance Report—Affordable Landscaping Service
Staff requested Mr. Bennarock to notify them before any adjustments are made to the components
of the irrigations system. The purpose is to determine if any changes need to be made throughout
the system given some of the components are interconnected.
VII. Project Manager Report
A. Budget Reports—Harry Sells
Mr. Sells provided the document"Radio Road East MSTU Fund 166—December 10, 2014"
for information purposes and provided an overview on the financial status of the Fund.
B. Project Manager Report—Harry Sells
Staff reported:
• They will be undertaking the necessary measures to determine the reasons some plants
are thriving, while others of like species in nearby locations appear to be stressed. The
measures may include testing of soil PH, testing of the irrigation water PH, soil
moisture tests, etc. The on site work is expected to be completed over the next 4 weeks
with the actual testing taking somewhat longer.
• They are ascertaining price quotes for the replacement of 6 Buccaneer Palms.
The Committee noted an alternate species should be considered in the locations as
these Palms did not survive. Ms. Fendrick is to use her discretion to specify if the
Palms will be replaced with a like species, or a different plant is suitable for the
location.
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• They will be analyzing the operation of the irrigation system to determine what, if any
changes need to be made to ensure the system functions at an optimal level of service.
• They are proposing to the manager of the countywide irrigation system, the software
portals controlling the system be"isolated" so Project Managers may access the
program and adjust the individual MSTU's system(s) when necessary. The goal is to
improve efficiency in operation of the irrigation system by allowing the end user direct
oversight of the system.
VI. Old Business
None
VII. New Business
A. Bylaws -deleted.
VIII. Committee Comments
Ms. Chapin expressed requested priority be given to improving communication between the
Committee, Staff and the vendors to reduce the delays recently encountered from the time tasks are
authorized to the time they are implemented.
IX. Public Comments
None
X. Next Meeting
February 11,2015— 10:00 AM- Plantation Club House, 7773 Tara Court,Naples,FL 34104
There being no further business to come before the Committee, the meeting was adjourned by
the Chair at 11:45A.M.
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
Dale Johnson, Chairman
The Minutes were approved by the Committee on , as presented
or as amended
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Radio Road East MSTU
FUND 166
February 11,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (93,400.00) $ - $ (81,379.63) $ (12,020.37)
2 FIFTH THIRD 0/N INTEREST $ (6.93)
3 INVESTMENT INTEREST $ (101.90)
4 REVENUE STRUCTURE $ (93,400.00) $ - $ (81,488.46) $ (11,911.54)
5 TRANSFER FROM PROP.APPR. $ - $ - $ 108.21
6 TRANSFER FROM TAX COLL. $ - $ -
7 CARRY FORWARD GEN $ (36,800.00) $ - $ - $ (36,800.00)
8 NEG 5%EST REV $ 4,700.00 $ - $ - $ 4,700.00
9 TRANSFERS&CONTRIB $ (32,100.00) $ - $ - $ (31,991.79)
10 TOTAL REVENUE $ (125,500.00) $ - $ (81,488.46) $ (44,011.54)
11 ENG FEES OTHER Urban Green,Inc. Landscape Architech MI 4500155143 $ 11,500.00 $ 9,747.00 $ 1,603.00 $ 150.00
12 INDIRECT COST REIMBURS $ 2,600.00 $ - $ 1,300.00 $ 1,300.00
13 LANDSCAPE INCIDENTALS Affordable Landscaping Incidentals 4500154604 $ 9,000.00 $ 8,188.54 $ - $ 811.46
14 OTHER CONTRACTUAL Affordable Landscaping Ground Maintenance 4500154604 $ 53,100.00 $ 39,276.78 $ 4,520.00 $ 9,303.22
15 ELECTRICITY $ 800.00 $ 425.71 $ 74.29 $ 300.00
16 RENT EQUIPMENT JM Todd Copy Machine Lease 4500154810 $ 300.00 $ 133.06 $ - $ 166.94
17 INSURANCE GENERAL $ - $ - $ - $ -
Naples Electric repair pump 4500153610 $ - $ 275.00
Fla.Irrigation Systems Irrigation parts 4500154350 $ 1,178.12 $ 21.88
Contermporary Controls Motorla Controller Rep; 4500155004 $ - $ 1,628.85
18 SPRINKLER SYSTEM MAINT $ 3,500.00 $ 1,178.12 $ 1,925.73 $ 396.15
19 MULCH Forestry Resource Mulch 4500154351 $ 9,000.00 $ 1,050.00 $ 7,700.00 $ 250.00
Juristaff Transcriptionist 4500154352 $ 1,331.68 $ 468.32
GPSService Juno 4500156300 $ - $ 89.87
20 OTHER MISCELLANEOUS $ 2,300.00 $ 1,331.68 $ 558.19 $ 410.13
21 OFFICE SUPPLIES Staples office supplies 4500154725 $ 200.00 $ 193.69 $ 6.31 $ 0.00
22 COPYING CHARGES J.M Todd Copy charges 4500154809 $ 300.00 $ 122.32 $ 77.68 $ 100.00
23 FERT HERB CHEM Diamond Fertilizer Fertilizer 4500154423 $ 4,000.00 $ 2,150.45 $ • $ 1,849.55
24 OPERATING EXPENSE $ 96,600.00 $ 63,797.35 $ 17,765.20 $ 15,037.45
25 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ - $ 24,200.00
26 TRANSFERS $ 24,200.00 $ - $ - $ 24,200.00
27 Budget Trans from Appraiser $ 2,000.00 $ - $ 380.28 $ 1,619.72
28 Budget Trans from Tax Collector $ 2,700.00 $ - $ 1,747.64 $ 952.36
29 TRANSFERS CONST $ 4,700.00 $ - $ 2,127.92 $ 2,572.08
30 TOTAL BUDGET $ 125,500.00 $ 63,797.35 $ 19,893.12 $ 41,809.53
0 FY 10 Final Taxable Value Total Available Balance $ 41,809.53
348,180,488 FY 11 Final Taxable value Plus Commited And Not Spent $ 63,797.35
337,298,857 FY 12 Final Taxable Value
339,525,637 FY 13 Final Taxable Value
360,698,717 FY 14 Final Taxable Value Estimated Cash $ 105,606.88
389,209,201 FY 15 July Taxable Value
Estimated Cash Less
7.90%Adj.14 to 15 Uncollected Ad Valorem Taxes $ 93,586.51
FY 15 FY 14
Millage 0.2401 0.2306
Extension 93,449 78,295
Maximum=.5000
Property Tax Limitation Impact
FY 15 Gross Taxable Value 389,209,201
Minus:New Const.Annex. 2,505,443
Plus:Amendment#1 TV
Component 0
Adj.Taxable Value 386,703,758
Prior Year FY14 Levy(Proceeds) 83,177
Rolled Back Rate(less Amend.
One) 0.2151
91%of Rolled Back Rate 0.1957
I LANDSCAPE
ARCHITECT'S FIELD
__----_----._ -_---- REPORT
PROJECT: RADIO ROAD EAST MSTU MAINTENANCE FIELD REPORT No. 12
CONTRACT: LANDSCAPE&IRRIGATION MAINTENANCE,AFFORDABLE LANDSCAPING SERVICE&DESIGN LLC
MAINTENANCE FIELD VISITS PERFORMED ON 12/12/2014 and 2/8/2014
PRESENT AT SITE 12/12/14 Dayna Fendrick, UGS Thomas,ALS
PRESENT AT SITE 2/9/2014 Dayna Fendrick, UGS Harry Sells,CC PINED Thomas,ALS
Please note photos from 2/9/15 are fuzzy due to rain
GENERAL NOTES
1. December and January weather patterns have been fairly typical,with occasional cool fronts rains. No extreme weather
events have occurred.
2. Major items that were approved by the Committee have been accomplished by ALS. This includes the following:
Gumbo Limbo trimming/lifting up Bromeliad plantings at the"tips"of medians
Fungicide treatment on Buccaneer Palms Top-dress Mulch
The completion of these items has helped in making the medians look neater and in providing more color impact.
400 iI
i' •. ` .}
Median#32 with Bromeliads Median#38 with Dwarf Bromeliads added at"tips"of medians to replace Beach
replaced Bromeliads replaced Dune Sunflower
3. Harry is continuing to deal with irrigation controller scheduling and operational issues.
OBSERVATIONS TYPICAL THROUGHOUT MEDIANS
1.Weed growth is still the major problem within the Asian Jasmine and Mimosa beds.
The older Asian Jasmine beds have varying degrees of coverage and weed growth.
ALS has been keeping the Jasmine and Mimosa trimmed low to minimize the weed
visibility; however, it seems that this may be impairing the growth of the actual
ground covers,and we may be"overworking" it. The Asian Jasmine natural growth
habit is about a 6" height. Per Harry,we are going to reduce the trimming of all
ground cover and shrub plantings to an "as directed"schedule.
2. The Golden Creeper has improved and is showing new growth since we cut back Asian Jasmine with weed growth,
on the trimming. The plants are starting to fill in some of the"browned-out"areas trimmed very low
with new foliage.
RRE Maint Field Report#12.xls
3. The Buccaneer Palms are showing some improvement and looking greener after the application of fungicide. ALS should
monitor the palms for further signs of fungus and follow up with additional applications on an as-neded basis. UGS
recommends that the three Buccaneer Palms in Median#39 in front of the CAT Station that had died or been run over be
replaced with Green Thrinax Palms, Thrinax radiata. We suggest replacing Buccaneer Palms that died on other medians
with Buccaneer Palms,since they are more scattered individually.
4. Two Pigeon Plum trees fell over and were re-planted. The root balls of the trees
showed no lateral root growth,were very shallow and had some circling roots. ALS
cut the circling roots and re-planted the trees higher. These trees are probably a .
good indicator of the condition of the rest of the Pigeon Plum root systems.ALS has - "-°
suggested raking the tops of the root balls to remove excess fill/mulch and removing "`"
the tree rings. Some trees are more stable and in better condition than others; most ,,.
are still off-color. A root stimulant would likely help benefit the trees and promote
root growth.
Pigeon Plum tree fallen over
5. The Sabal Minor Palms are in fair-good condition,and do not have the bright
yellow fronds they had earlier.
6. The Muhly Grass is still blooming. ALS should not trim the Muhly Grass until the
blooms start to fade(approx. 1 month).
7. The Silver Saw Palmetto is in variable condition overall. Some areas are showing
good growth and other spotty areas have brown plants and slow growth. Sabal minor looking better
'111111 � s
Variable conditions of Silver Saw Dwarf Bouganivillea variable
Palmette Muhly Grass blooming conditions within same bed
8.The Dwarf Bougainvillea is in fairly good shape,but has variable conditions within
the same bed. Some plants are off-color with yellowish foliage, next to others that
are dark green&blooming. ALS should not trim the Bougainvillea while blooming,
except to remove long, rangy stems,as directed.
9. The Silver Palm and Thrinax Palm groupings are in fair-good condition. Some
yellow fronds should be removed.
10.The Spider Lilies are still in variable condition,some areas are doing well and
other areas have die-back.
11. The Bird of Paradise are in fair condition; the old flower bracts should be
removed. r
12. The Silver Buttonwood trees are thriving and will likely be due for trimming in a
couple of months.
13. Fire ants seem to be more prevalent throughout, and should be treated as
necessary. Some mounds are very large and encompass a whole plant. Fire Ant mound
14. The Royal Palms are in fair-good condition,and are starting to have more
vigorous foliage.
15. There was one place where a hole had emerged in some Coontie plantings(didn't catch the median#). It was not
apparent what had caused the hole. Fill the hole with sandy topsoil.
RRE Maint Field Report#12.xls
16. The Gumbo Limbo trees were trimmed and lifted up. There were a few trees that - 4•
still have long,rangy branches out over the traffic lanes that should be trimmed.
•
There are some areas of black soot on the shell under the Gumbos from sooty mold;
rake shell to turn over.
17. The routine spring fertilization should take place within the next month,per the Gumbo Limbos-a few long branches
typical maintenance specification. still should be trimmed
INFORMATION OR ACTION REQUIRED
ALS is to: PTNED is to
Continue weed control
Apply fertilizer per regular schedule Coordinate irrigation controller issues
Trim shrubs/ground cover only as directed &schedule w/Roger Dick
Provide quote to apply root stimulator to Pigeon Plum trees
DISTRIBUTE TO
All attendees Al Benarroch,ALS
RRE MSTU Committee Harry Sells, PTNED
REPORT BY: Dayna Fendrick, Urban Green Studio 2/10/2015