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Radio Road Beautification MSTU Agenda 02/09/2015 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 FEBRUARY 9,2015 3:00 PM AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: January 12,2015 V. PROJECT MANAGER REPORT HARRY SELLS i. BUDGET REPORT ii. STATUS OF IRRIGATION SYSTEM iii. STATUS OF ASIAN JASMINE VI. STATUS OF REPLACING JASMINE i. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE VIII. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN Commercial Land Maintenance IX. LANDSCAPE MAINTENANCE REPORT—AL BENARROCH,Affordable Landscape X. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM XI. OLD BUSINESS XII. NEW BUSINESS XIII. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS XIV. ADJOURNMENT NEXT MEETING: MARCH 9,2015—2:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 Ate isk Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 January 12, 2015 MINUTES CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:00 PM. A quorum was established; four voting members were present. II. ATTENDANCE Members: Dale Lewis, Chairman Helen Carella, Fred Rogers, John Weber (Vacancy) County: Harry Sells—MSTU Project Manager(Excused) Michelle Arnold—PTNE Director Others: Scott Windham - Windham Studios, Inc. Al Benarroch—Affordable Landscaping Service&Design Robert Kindelan—CLM Sue Flynn—JuriSolutions III. APPROVAL OF AGENDA Chairman Lewis moved to approve the Agenda as presented. Second by Fred Rogers. Carried; 4-0. IV. APPROVAL OF MINUTES-November 10, 2014 Strike: Page 2, Second Paragraph, Second Sentence, maintained "y"the Master Association. Change: Page 2, Second Paragraph, Fourth Sentence to read: "He mentioned the Commercial Land Owner(s) were cited" Fred Rogers moved to approve the Minutes of the November 10, 2014 meeting as amended. Second by Chairman Lewis. Carried; 4-0. V. PROJECT MANAGER REPORT A. BUDGET REPORT Michelle Arnold distributed and reviewed the Radio Road MSTU Budget Report Fund 158. (See attached) B. STATUS OF IRRIGATION SYSTEM Michelle Arnold reported Harry Sells is working on Devonshire irrigation system with Growth Management Staff. Harry Sells has made some modifications to the controllers. Growth Management is bidding out an upgrade to the Motorola System. Discussion was made on the MSTU and contractors having more control of irrigation. Michelle Arnold voiced concern over inexperienced people controlling and the maintenance of the system. Discussion was made on the time frame the system is ran and on who should receive training on operating the system. Chairman Lewis requested Scott Windham to check on watering schedule. January 12, 2015 Staff will bring back recommendations in a month or two. Chairman Lewis asked for the irrigation system generated trouble shooting report be provided to Advisory Committee to review at meetings. C. STATUS OF REPLACING JASMINE Chairman Lewis reported Harry Sells received the bid for replacing Jasmine plants. The bid came in at $4.99 per plant for 2,000. He asked Harry Sells to place on hold. Discussion was ensued on plant costs and irrigation issues. It was noted the costs were higher than what the Advisory Committee had agreed on. The difference was approximately $3,000. Scott Windham noted water will not be an issue with the functioning irrigation system. Michelle Arnold agreed. Fred Rogers suggested the MSTU go with the difference in costs and John Weber agreed. Public Speaker—Bob Luparella, President of the Devonshire Home Owners Association. Chairman Lewis moved to go with the extra$3,000,this is the last time we (MSTU) invest any more for plant replacement, if it doesn't work this time, which is the end, we (MSTU) do not go any further with money for (Asian) Jasmine. Second by Fred Rogers. Motion carried unanimously; 4-0. VI. COMMERCIAL HEDGE CODE ENFORCEMENT REPORT-Addressed after IX. VII. LANDSCAPE MAINTENANCE REPORT-CLM—Addressed after VI. VIII. LANDSCAPE MAINTENANCE REPORT-AFFORDABLE LANDSCAPE-Addressed after VII. IX. LANDSCAPE ARCHITECT'S REPORT It was suggested to trim the Black Olive canapé tree. CLM are certified arborist. Scott Windham will check to see if the trimming of the canapé tree would be covered under the maintenance contract. Scott Windham gave the Landscape Architect's Report. He recommended replacing Lantana with Dianella(Varigated Flax Lily.) Chairman Lewis requested something be done on this project this month or next month. Scott Windham will get a count with the location for the Lantana replacements. He recommended very full 3-gallon plants be used. It was suggested a"Special Meeting" could be held. VI. COMMERCIAL HEDGE CODE ENFORCEMENT REPORT Michelle Arnold reported Code Enforcement passing code off to County Attorney's Office for assistance. She received a proposal from the property owners of Berkshire Commons requesting the County; install or restore the irrigation system along the hedge row, pay for replacement plants to fill in the holes and Regency will agree to maintain the hedge going forward. Robert Kindelan confirmed the irrigation drip system is stll operable. Chairman Lewis noted 82 tree stumps still need to be removed. Michelle Arnold recommended the agreement be modified to insure the irrigation system is tied to Berkshire Commons and not the MSTU. Chairman Lewis moved to direct Staff to pursue with County Attorney's Office, if the MSTU fixes the hedge and the irrigation system up and working and transferred to their lines and the MSTU is not responsible for the buffer system. Second by Fred Rogers. Motion carried unanimously; 4-0. 2 January 12, 2015 VII. LANDSCAPE MAINTENANCE REPORT-CLM Robeert Kindelan reported Staff and CLM are trying to figure out how to trim the Caloosa Hedge at Santa Barbara end of Devonshire. He noted the hedge is very wide and can not be trimmed from the public side. CLM can not go onto the private property of the 6-8 homeowners to pick up debri created by trimming the top and the face. Staff will contact homeowners to request permission to pickup debri. VIII. LANDSCAPE MAINTENANCE REPORT-AFFORDABLE LANDSCAPE-Previously addressed. IX. LANDSCAPE ARCHITECT'S REPORT-Addressed previously X. OLD BUSINESS Helen Carella asked for an update on the broken pavers at Livingston and Radio Road. Affordable Landscape is waiting on the okay from Pam Lulich to do repair. Michelle Arnold suggested the public more information on plants and what the MSTU is doing. XI. NEW BUSINESS-None. XII. PUBLIC COMMENTS-None XI. COMMITTEE MEMBER COMMENTS-None NEXT MEETING: February 9, 2015 at 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 There being no further business to come before the Committee, the public meeting was concluded by order of the Chair at 5:10 PM. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE DALE LEWIS,CHAIRMAN The Minutes were approved by the Committee Chair on , 2015 "as submitted' [ ] OR"as amended' [ ]. 3 RADIO ROAD MSTU FUND 158 February 9,2015 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (309,900.00) $ - $ (266,546.49) $ (43,353.51) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD O/N INTEREST $ - $ - $ (52.31) $ 52.31 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (814.24) $ (185.76) 5 REVENUE STRUCTURE $ (310,900.00) $ - $ (267,413.04) $ (43,486.96) 6 TRANSFERS FROM PROP APP $ - $ - $ - $ - 7 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 8 CARRY FORWARD GEN $ (548,200.00) $ - $ - $ (548,200.00) 9 NEG 5%EST REV $ 15,600.00 $ - $ - $ 15,600.00 10 TRANSFERS&CONTRIB $ (532,600.00) $ - $ - $ (532,600.00) 11 TOTAL REVENUE $ (843,500.00) $ - $ (267,413.04) $ (576,086.96) 12 ENG FEES OTHER Scott Windham L1A Services 4500154972 $ 20,000.00 $ 13,722.50 $ 2,227.50 $ 4,050.00 13 INDIRECT COST REIMBURS Collier County Direct Pay $ 3,700.00 $ - $ 1,850.00 $ 1,850.00 14 LANDSCAPE INCIDENTALS Florida Land Maintenance Landscape Incidentals 4500154176 $ 2,500.00 $ 8,378.61 $ 11,621.39 $ (17,500.00) Affordable Landscaping Purchase/Plant Asian Jasmine 4500156749 $ 9,900.00 Naples Electric Motor Works Replace Pump 4500155243 $ - $ 5,049.19 Florida Land Maintenance Grounds Maintenance 4500154176 $ 61,340.00 $ 17,660.00 15 OTHER CONTRACTUAL $ 105,000.00 $ 71,240.00 $ 22,709.19 $ 11,050.81 16 ELECTRICITY FP&L Electricity 4700002262 $ 1,000.00 $ 231.94 $ 588.06 $ 180.00 17 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500154810 $ 300.00 $ 133.06 $ 133.06 $ 33.88 18 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ 375.00 $ 125.00 $ - 19 SPRINKLER SYSTEM MAINT Florida Irrigation Irrigation Parts 4500153765 $ 6,000.00 $ 499.24 $ 1,000.76 $ 4,500.00 20 MULCH Forestry Resources Mulch 4500154187 $ 20,000.00 $ 5,998.42 $ - $ 14,001.58 21 LICENSES&PERMITS $ 1,000.00 $ - $ - $ 1,000.00 22 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 GPServ,Inc. Juno 3B Handheld 4500156300 $ - $ 89.87 Juristaff,Inc. Transcriptionist Services 4500154454 $ 2,620.55 $ 579.45 23 OTHER MISCELLANEOUS $ 4,000.00 $ 2,620.55 $ 669.32 $ 710.13 24 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 400.00 $ 193.69 $ 6.31 $ 200.00 25 COPYING CHARGES JM TODD Monthly CPC 4500154809 $ 300.00 $ 122.32 $ 77.68 $ 100.00 26 FERT HERB CHEM Florikan Fertilizer 4500154017 $ 5,000.00 $ 1,912.50 $ - $ 3,087.50 27 OTHER OPERATING SUPPLIES DLT Solutions AutoDesk/AutoCad Renewal VISA $ 100.00 $ - $ 85.52 $ 14.48 28 OTHER TRAINING EDUCATIONAL EXP RedVector.COM Cont.Ed Course VISA $ - $ - $ 132.00 $ (132.00) 29 OPERATING EXPENSE $ 170,100.00 $ 105,427.83 $ 41,225.79 $ 23,446.38 30 IMPROVEMENTS GENERAL $ 631,900.00 $ - $ - $ 631,900.00 31 CAPITAL OUTLAY $ 631,900.00 $ - $ - $ 631,900.00 32 REIMBURSEMENT FOR STAFF SUPPORT $ 30,900.00 $ - $ - $ 30,900.00 33 Budget Trans from Appraiser $ 2,900.00 $ - $ 1,408.46 $ 1,491.54 34 Budget Trans from Tax Collector $ 7,700.00 $ - $ 5,485.73 $ 2,214.27 35 TRANSFERS $ 41,500.00 $ - $ 6,894.19 $ 34,605.81 36 RESERVES FOR CONTINGENCIES - $ - $ - $ - $ - 37 RESERVES $ - $ - $ - $ - 38 TOTAL BUDGET $ 843,500.00 $ 105,427.83 $ 48,119.98 $ 689,952.19 Total Available Balance $ 689,952.19 1,214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ 105,427.83 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 F,....Ti.......V.,.. 955,918,992 FY 13 F,,..,T......V..,.. 967,155,849 FY 14 F.....T......V..,.. Estimated Cash $ 795,380.02 1,000.892.008 FY 15 I..,,T......V..,.. Estimated Cash Less 3.49%Am.14,.15 Uncollected Ad Valorem Taxes $ 752,026.51 FY 15 FY 14 Millaga 0.3096 0.3185 Maximum=.5000 Extension 309,876 308,039 P....,,r T..L..,.,.:....Imn .. FV 15 0....T....,.V..... 1.000,892,008 M...,..N...C.,...A�..... 5.936.303 Pm.:A.,.ns.n.n,il TV C.. 0 A.;.T,-..,.V..... 994.955.705 14 L.... 306.039 R....s 6...R.,.(....A.....s.0,.) 0.3096 0.2E17