Agenda 01/22/2013 161 2A Itf
panintwim
NI FEB 2 0 20 `
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit 8Y:
NOTICE OF PUBLIC MEETING TUESDAY, JANUARY 22, 2013
THE BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION
BOARD WILL MEET IN REGULAR SESSION ON TUESDAY, JANUARY 22, 2013 AT
3:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY 8960
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. Hiller
Henning 1 ):-
AGENDA Coyle
Galetta
1. Roll Call
2. Agenda approval.
3. FY '12 Fund Balances actual vs. the estimates used to prepare the FY '13
Budget. Quantify affected areas.
4. Review schedule for preparation of the FY '14 Budget — including availability of
County guidelines for salaries, wages, benefits and other items.
5. Clam Bay reassignment to PBSD. FY '13 additional tasks, associated costs and
source of funds.
6. Review Capital Projects:
a) Non CIP
i. Financial Status of projects currently approved; and
ii. Estimates for expected projects going forward.
b) CIP Activities
i. Financial status of projects currently appoppwedo,mid
ii. Estimates for expected projects going forward.
7. Audience Comments Date:
8. Adjourn Item#:
Copies to:
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO
THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL
SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY
PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE
BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN
ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING
PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A
VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON
WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO
PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES
DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET.
2/7/2012 3:53:25 PM
161 2A Ni
FY 2014 BUDGET PRELIMINARY SCHEDULE
Feb. 26, 2013 Budget Policy set and approved by BCC (2/26/13).
Feb. 26, 2013 Tuesday— meeting at 3 p.m.
Mid March Final Budget Policy Documents with guidelines
regarding salaries, benefits, tax rates, etc. and
CM budget review schedule.
March 21, 2013 Tuesday— meeting at 3 p.m.
April 16, 2013 Tuesday— meeting at 3 p.m.
Committee should approve proposed FY 2014
budget to recommend approval by the full board
at their May 1st meeting.
May 14, 2013 Tuesday— meeting at 3 p.m.
Final review for submission to CM office.
Late May Review Session with CM, our budget due one
week prior.
Late June BCC Budget Workshop & Wrap-up
Late July BCC release of tentative budget and set proposed
millage rates
Early September Public Hearing 5:05 p.m.
161 2A 14
FY 2012 Forecasted vs. (Unaudited)Actual Expenditures
Variance
Forecasted
Budget Forecasted Actual VS. Actual
Water Management
Reveune $ 666,300.00 $ 639,600.00 $ 642,444.00 $ 2,844.00
Operating Exp. $ 604,300.00 $ 575,200.00 $ 581,458.00 $ (6,258.00)
Other Fees & Chrgs. $ 46,000.00 $ 29,000.00 $ 26,670.00 $ 2,330.00
$ (1,084.00)
Community Beautification
Reveune $ 1,907,800.00 $ 1,831,500.00 $ 1,838,752.00 $ 7,252.00
Operating Exp. $ 1,788,900.00 $ 1,695,300.00 $ 1,630,889.00 $ 64,411.00
Other Fees & Chrgs. $ 106,900.00 $ 67,700.00 $ 62,235.00 $ 5,465.00
$ 77,128.00
Street Lighting
Reveune $ 436,800.00 $ 419,400.00 $ 421,000.00 $ 1,600.00
Operating Exp. $ 241,500.00 $ 206,500.00 $ 185,828.00 $ 20,672.00
Other Fees & Chrgs. $ 22,400.00 $ 9,500.00 $ 8,461.00 $ 1,039.00
$ 23,311.00
Rolled Capital Project Balances - Forecasted Vs. Actual
Forecasted Actual Variance
Clam Bay - Fund 320 $86,770 $262,920 $176,150
Capital - Fund 322 $2,086,509 $2,623,420 $536,911
i
161 2A tIE
a 01 - o 0
-A rnrnrnrnrnrnrnrnj rnrnrnc, 0) 0) 0) 0 c) 0) O) O) 0) 0) 0) 0) 0
O) cn 01 4 -P 4 -P W W C .P W CO 0 cr, CO CO CO W W N N 4 J. WP Cr)
CO N N -4 0) 0) 3 1 O -P 1 -P .P
- (0 (0 N 1 CO W CO -P C) O CO .A C) CO N .A r -1 J (0 CO W W CO -P =
O CO 1 1 1 -1 1 (O O 1 CO O co (n O > 1 CO (O N 1 CO O
O ODODO (o (oOD o (OD > co1D7 oNOD1 (0o >
O -O -DO —IOmg rOmE Ommm T HmOD � Ozp
-.i — = 70 --1 ,3Hzm QHZW -1 '— zW wm � z u,
, mO � _4mmm .7, zmz ..< mOzz cn mOmOzmz >
O HO -u rn omm mourn c� c� m — G) n � OD � c) mm
mmmODcpz "�'l DOzp zz f/1 f5 mni z
z >..._1 > > m0 Z O p 0 0 73 X G) z n D _< , 0
cn2, zGopjrn Om -I mnrn -i nr- rn Wzz -D-i -inm
mm rn
rnOOzmD CO) O 4'4GCO5 c � cmn 7JO7JEcC
zcnmG) y z y y * > m5 >
r r r > r
D
o.
0
V
rt
N N O
.� W N �l 1 CO 01 N N 01 Q'
1 N J 00 O W CO cn O oi --Lc) W
O 01 -P U1 01 O O O 1 O O O -00 C
0000 O D O O D O O O 00 m m
0000 O D O D O O O O O O (Q
O O o O O O O O O
O O O O O m
O O O O O O O O O N
O
D j
B
CD n
N
1 y - CD
1 0) 1 0) W - - N -4 0) — N Q
--a 1 N (n �1 0 -P CO N N N O CO .A 1 W r
0-01100 01 O 4 .A 0) 0) 00 -N-001 CO 01 --,-co
00000 -100) -10 U1 (n -IOO N) 01 W 0) C
O O W O 11 O P 0 O CO CO MOO O O W N 0.
O O O O �I O O) v -� N N O O O O 0) N 9 0
O 0 1 O J O Cn Cn co (i (Ti N) O O O
el-
m
0 N
3 cn
D
CD -I
Q. C
1 1
1 - (D 0) 0 ---4 N N 011 .A J N -I 0) J 0) O
00 -(0-0-00---1 -01 -.01 0) 1
O) o .) O (rl .A 1 O W --, W
co N -4 in W CO O CD O CO 1 O (n O O .P 1 0) O
.p N -1 N CO 01 .P O CO 1 cn O O O O �I d7 W O) -' a
01 O 1-4 O O O W (O (O C)) -I O O O O O) (fl Co CD
O) (Ti 'J O O O 0O NN C 0 -L O O O O (n N CO -k N
1 1 C)
N 1
(n �1 O) A W comm) (fin N W �1 W C
.A -.N.---.1 .67-4 1 1 0) 0) N 01 -(1)--,1
.p 0O 0) 00 -4 N 00 (O O CO N W 0)
co 00 -L O Cfl W O .P �l 01 N O A
Co 66, 663 Co ^I v N O) N 0
O D 0 O 0 O n A 00 y n 01
N ta
1 (11 1 _
1 N N (n N1N NO) CO NN�I0) W N —
N CO - (0 W O 0) W - 4 - CO W S
00)-(0-011001 -01-0 -CO-N) -1 W N -01 -5.--4 00 -01-0) .--x •-• 00 -P
O 0) CO (n N O O) N -5. ^I CO (n CO CO -A O J O CO .P • O -P CD
O CJt00O N 0 00O W P (n co P P -IO O C) cn --4 -A CO O) 01
O .AON0006 -10 -1) O) cn 000 O OO) -POO) V
O 4 1 O (Ti O O W (n 00 (Ti -4 C0 CO 1 O O O �1 01 -P CO N (n
1
6 t a A
PBSD BUDGET SUB COMMITTEE
Proposed Schedule for FY 2014 Budget Preparation
January Budget Sub Committee Meeting Jan. 17,2013
• Review this schedule and update
Based on expected availability of county budget guidelines:
(i) BCC sets policy 2/26/2013
(ii) Detailed county policy available mid March.
• Initial review of Capital Projects going forward:
o Non CIP
o CIP
• County vs. PBSD responsibility
February Budget Sub Committee Tuesday, Feb.26,2013
• Review by staff of any proposed changes:
o To staffing levels
o Operations and resulting cost impact.
• Discuss budget objectives without CIP with regard to:
o Per unit assessment and millage rate.
• Establish budget sub committee initial position regarding capital needs for FY 2014 and forward:
o Non CIP
o CIP
March Budget Sub Committee Meeting Thursday, March 21,2013
• Review staff's initial presentation of the FY 2104 Budget
• Finalize capital needs.
April Budget Sub Committee Meeting Tuesday,April 16,2013
• Review and approve FY 2104 Budget for presentation to full PBSD Board at 5/1/13 meeting. Ask
the PBSD Board for approval.
•
May Budget Sub Committee Tuesday, May 14,2103
• This meeting would be to incorporate any changes resulting from the PBSD Board.
• The PBSD Budget is due at the County Manager's Office in late May.
161 2At�
PBSD BUDGET SUB COMMITTEE—CAPTIAL PROJECTS GOING FORWARD
CIP Estimated Cost
• Medians and other Landscaping
• Crosswalks
o North Pointe $ 53,000.00
o Crayton $ 52,000.00
• Pathways—Condition and Responsibility
o Gulf Park 63% $150,000.00/per side
o Oakmont Lake $ 80,000.00
o North Pointe *75%, Hammock Oak 25%,Crayton 60% $230,000.00
o Single Family Neighborhoods, Ridgewood 22%,
Oakmont 55%, Greentree 55% $350,000.00
Glenview 37%
(*percentages indicated the condition)
Non CIP
• Traffic Signs
• Lake Bank Enhancements
• North Berm
• Other
161 2A
PBSD BUDGET SUB COMMITTEE
Proposed Schedule for FY 2014 Budget Preparation
January Budget Sub Committee Meeting Jan. 17,2013
• Review this schedule and update
Based on expected availability of county budget guidelines:
(i) BCC sets policy 2/26/2013
(ii) Detailed county policy available mid March.
• Initial review of Capital Projects going forward:
o Non CIP
o CIP
• County vs. PBSD responsibility
February Budget Sub Committee Tuesday, Feb.26, 2013
• Review by staff of any proposed changes:
o To staffing levels
o Operations and resulting cost impact.
• Discuss budget objectives without CIP with regard to:
o Per unit assessment and millage rate.
• Establish budget sub committee initial position regarding capital needs for FY 2014 and forward:
o Non CIP
o CIP
March Budget Sub Committee Meeting Thursday, March 21,2013
• Review staff's initial presentation of the FY 2104 Budget
• Finalize capital needs.
April Budget Sub Committee Meeting Tuesday,April 16,2013
• Review and approve FY 2104 Budget for presentation to full PBSD Board at 5/1/13 meeting. Ask
the PBSD Board for approval.
May Budget Sub Committee Tuesday, May 14,2103
• This meeting would be to incorporate any changes resulting from the PBSD Board.
• The PBSD Budget is due at the County Manager's Office in late May.