PBSD MSTBU Minutes 12/04/2013PELICAN BAY SERVICES DIVISION BOARD REGULAR S ON��
DECEMBER 4, 2013 t L ,
The Pelican Bay Services Division Board met in Regular Session on Wednesday, Decem
at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,
Florida, 34108. The following members attended:
Pelican Bay Services Division Board
Tom Cravens, Chairman
Dave Trecker, Vice Chairman
Joe Chicurel
Frank C. Dickson, II
John Domenie absent
Pelican Bay Services Division Staff
W. Neil Dorrill, Administrator
Kyle Lukasz, Operations Manager
John laizzo
Michael Levy
Susan O'Brien
Scott Streckenbein
Hunter Hansen
Mary McCaughtry Operations Analyst
Lisa Resnick, Recording Secretary
Also Present
Kevin Carter, Field Manager, Dorrill Management Group
Dave Cook, Vice Chairman, Pelican Bay Foundation Board of Directors
Mohamed Dabees, P.E., Ph.D., Humiston & Moore Engineers
Steve Gong, Manager, Applied Sciences, CH2M Hill
Tim Hall, Principal, Turrell, Hall & Associates, Inc.
Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation
Mary Johnson, Pelican Bay Foundation Board of Directors
Gerald Moffatt, Pelican Bay Foundation Board of Directors
Robert Pendergrass, Chairman, Pelican Bay Foundation Board of Directors
Robert Sanchez, Pelican Bay Property Owners Association
Joan Sehdev, Pelican Bay Property Owners Association
25 in the audience
REVISED AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. Approval of meeting minutes
a. Nov. 6 Board Regular Session
b. Nov. 12 Ad -hoc Clam Bay Field Guide Committee
c. Nov. 13 Landscape & Water Management Committee
d. Nov. 19 Survey Committee
5e. Clam Bay update & presentation by Mohamed Dabees, Humiston & Moore (add -on)
6. August water quality presentation by Steve Gong, CH2M Hill
7. Administrator's report
a. One -way communications and Sunshine Law clarification
b. Crosswalks project update
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday, December 4, 2013
c. Status of office relocation
d. Jan. 10 orientation/bus tour itinerary
e. 2014 North berm restoration
f. Monthly financial report
8. Chairman's report
a. Status of Clam Bay Field Guide revisions
b. PBSD scheduled meeting in December & January
9. Committee reports
a. Clam Bay Management Plan update
b. * Opening up culverts under Seagate Drive
c. Landscape & Water Management update on lakes pilot program
d. * Approval of PBSD Survey
9e. New business - letter to Foundation regarding Commons re- configuration (add -on)
10. Old business
a. Update on beach renourishment
b. Administrator's contract and RFP from February 2009
c. Update on safety on Oakmont Parkway
11. Audience comments
12. Adjourn
ROLL CALL
With the exception of Mr. Domenie, all Board members were present.
AGENDA APPROVAL
Vice Chairman Trecker motioned, Mr. Domenie seconded to approve the agenda as
amended [Add -ons: 5e, Clam Bay Update and 9e, New business, letter to Foundation
regarding Commons re- configuration]. The Board voted unanimously in favor and
the motion passed.
AUDIENCE COMMENTS
Ms. Diane Lustig commented the Hyde Park association was concerned about impact of
Commons reconfiguration project and association continues to work with the Foundation.
Mr. Steve Seidel was concerned about the uneven and noisy San Marino crosswalk.
Mr. Jim Hoppensteadt was concerned about uneven level of concrete headers at Crayton
and North Pointe crosswalks and reported there were two bicycle accidents at these locations;
also, regarding the Commons reconfiguration project, it was appropriate for this board to send a
recommendation to the Board of County Commissioners, not the Foundation Board.
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday, December 4, 2013
APPROVAL OF MINUTES
NOVEMBER 6 BOARD REGULAR SESSION
Mr. Hansen motioned, Mr. Levy seconded to approve the November 6 regular session
minutes as amended [p. 8647 strike "16 hrs. " and "...that she did not.... "; p. 8648
add "Chairman Cravens would send letter to Foundation board"]. The Board voted
unanimously in favor and the motion passed.
NOVEMBER 12 AD -HOC CLAM BAY FIELD GUIDE COMMITTEE
Vice Chairman Trecker motioned, Chairman Cravens seconded to approve the
November 12 Ad -hoc Clam Bay Field Guide Minutes as presented The Board voted
unanimously in favor and the motion passed
NOVEMBER 13 LANDSCAPE & WATER MANAGEMENT COMMITTEE
Vice Chairman Trecker motioned, Chairman Cravens seconded to approve the
November 13 Landscape & Water Management Committee minutes as presented.
The Board voted unanimously in favor and the motion passed.
NOVEMBER 19 SURVEY COMMITTEE
Mr. Hansen motioned, Dr. Chicurel seconded to approve the November 19 Survey
Committee minutes as amended [Add "Several PBSD board members did not
support..."]. The Board voted unanimously in favor and the motion passed
MOHAMED DABEES, P.E., PH.D., HUMISTON & MOORE PRESENTATIONS
OPENING UP CULVERTS UNDER SEAGATE DRIVE
Dr. Mohamed Dabees presented a preliminary evaluation of the potential impact to Clam
Pass if culverts are replaced with a bridge at Seagate Drive as proposed by the City of Naples.
CLAM PASS 6 -MONTH POST - DREDGE REPORT
Dr. Dabees presented the Clam Pass 6 -month post- dredge report. The Pass is showing
signs of stability.
STEVE GONG, CH2M HILL AUGUST WATER QUALITY PRESENTATION
Dr. Steve Gong, CH2M Hill, presented the August water quality and copper analysis of
the upland lakes and compared this data historical data from 2011.
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday, December 4, 2013
NEW BUSINESS
PBSD BOARD POSITION ON THE COMMONS RE- CONFIGURATION
Some members of the board and audience agreed and others did not agree with sending
correspondence to the Foundation Board regarding the Board's position on the Commons re-
configuration project. The Board directed staff to hold a time - certain joint workshop with the
Foundation Board to discuss the this project on -site at the Commons at 11 a.m. on the same date
as the bus tour, Friday, January 10.
Ms. O'Brien motioned, Dr. Chicurel amended, and Vice Chairman Trecker seconded,
that the Services Division Board send a letter to the Foundation [copies to Foundation
Board, Board of County Commissioners, and PBSD Board] that modifies the
language in the April 2011 letter to indicate in the first sentence "... "...to expand
parking, construct a new tram station and tram path". The Board voted 5-4 in favor
and the motion passed. [Chicurel, Cravens, Iaizzo, O'Brien, Trecker in favor;
Dickson. Hansen. Levv. Streckenbein onnosedl.
ADMINISTRATOR'S REPORT
SUNSHINE LAW CLARIFICATION
Mr. Dorrill explained that all electronic correspondence between board members is public
record. The Survey Committee requested member input and as a result, several members
contacted him with concerns about one -way communications and the Sunshine Law. Mr. Dorrill
clarified that one -way communications are intended for informational purposes only. Outside of
an advertised public meeting, no member interaction is allowed as the interaction is considered
conducting business and constitutes an interaction that could violate the Sunshine Law. Further,
expression by a member of their voting intent could also constitute a violation of the Sunshine
Law. Staff would provide informational videos from the County Attorney's office
CROSSWALK PROJECT UPDATE
Mr. Lukasz reported that due to a faulty storm drain under the North Pointe crossing,
there was a delay; however, it is being repaired and all crosswalk work on Gulf Park should be
complete next week.
STATUS OF OFFICE RELOCATION
Mr. Dorrill reported that the office relocation to Suite 302 is tentatively scheduled for
next weekend.
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday, December 4, 2013
2014 NORTH BERM RESTORATION
Mr. Dorrill reported that the north berm would be restored in 2014 after season and the
project is identical to the south berm restoration project. Staff would coordinate mobilization and
construction with the Foundation.
MONTHLY FINANCIAL REPORT
Ms. O'Brien motioned, Mr. Levy seconded to accept the monthly financial report into
the record. The board voted unanimously in favor and the motion passed.
CHAIRMAN'S REPORT
STATUS OF CLAM BAY FIELD GUIDE REVISIONS
Turrell Hall is working on the revisions and it should be available by the January
meeting. 20,000 field guides will be printed.
PBSD SCHEDULED MEETINGS IN DECEMBER & JANUARY
Chairman Cravens reviewed the list of PBSD upcoming scheduled meetings.
COMMITTEE REPORTS
OPENING UP CULVERTS UNDER SEAGATE DRIVE
Vice Chairman Trecker motioned, Ms. O'Brien seconded that the Pelican Bay
Services Division inform the Naples City Council, Board of County Commissioners,
and Moorings Bay Advisory Group of the concerns over the proposal to remove the
existing culverts and connect Clam Bay with Moorings Bay. The Board voted
unanimouslv in favor and the motion Passed.
As is customary, Mr. Dorrill would reach out to the City of Naples Mayor to elaborate on
the letter and show Dr. Dabees' presentation and requested that Ms. O'Brien attend this meeting.
BEACH RENOURISHMENT
Mr. Dorrill is awaiting a call back from Mr. McAlpin regarding the status of the Pelican
Bay Beach renourishment project.
ADJOURN
Mr. Hansen motioned, Vice Chairman Trecker seconded to adjourn. The L�ti
unanimously in favor, the motion passed, and meeting adjourned at 4:09
Tom Craven , halrman Minutes by Lisa Resnick 12/10//2013 4:38:31 PM
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