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PBSD MSTBU Minutes 09/04/2013 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY, SEPTEMBER 4,2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session, Wednesday, September 4 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein John Domenie absent Hunter Hansen absent Pelican Bay Services Division Staff W.Neil Dorrill, Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Mohamed Dabees, P.E., Ph.D., Humiston& Moore Engineers LuAnn Giovannelli, General Manager, Bay Colony Community Association Tim Hall,Principal, Turrell, Hall &Associates, Inc. Jim Hoppensteadt, President& Chief Operating Officer, Pelican Bay Foundation Robert Pendergrass, Chairman, Pelican Bay Foundation Board of Directors 23 in the audience AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of Meeting Minutes a. July 10 Regular Session b. June 26 Landscape & Water Management Committee c. June 11 Survey Committee 5. Administrator's report a. Status of office lease b. Monthly financial report c. *Brief discussion about the Pelican Bay Maintenance Facility d. *Beach renourishment permitting and funding e. Clam Pass Monitoring Update f. Board of County Commissioners Budget Hearing/Thursday, September 5 at 5:05 PM 6. Chairman's report a. Review of Pelican Bay Services Division ("PBSD") Municipal Service Taxing& Benefit Unit ("MSTBU") location boundaries in plain language vs. boundaries of potential oversight, if any, for Seagate and Clam Pass Park(Joe Chicurel) 8628 Pelican Bay Services Division Board Regular Session Minutes Wednesday, September 4,2013 b. Removal of cobblestones at San Marino project update c. Announcements 7. Committee reports a. Clam Bay(Susan O'Brien) i. Funds for completing Clam Bay Management Plan b. Landscape& Water Management(Dave Trecker) i. Proposals for water quality consultant services ii. Status of pilot programs on lakes iii. Status of Copper Data and Analysis c. Survey Committee 8. Old business 9.New business a. *Traffic and Pedestrian Safety at Oakmont Parkway& Woodhaven Lane(Joe Chicurel) b. *Share the road with bicycles signage (Joe Chicurel) c. Mapping Pelican Bay's water management system (Susan O'Brien) 10. Audience comments 11. Miscellaneous correspondence 12. Adjourn ROLL CALL Eight members were present(Chicurel, Cravens, Dickson, Iaizzo, Levy, Streckenbein, Trecker) and two (Hansen, Domenie) were absent. AGENDA APPROVAL Chairman Cravens motioned,Dr. Trecker seconded to approve the agenda as presented. The Board voted unanimously in favor and the motion passed. APPROVAL OF JULY 10 BOARD REGULAR SESSION MEETING MINUTES Ms. O'Brien motioned,Mr. Levy seconded to table the motion to approve the July 10 Board Regular Session meeting minutes until the next meeting. [Board directed staff to review the audio tape for accuracy of July 10 Regular Session meeting minutes,p. 8623, section re: "Discussion & approval to remove cobblestones& replace with pavers at Pelican Bay Boulevard at Hammock Oak Drive pedestrian crosswalk]. The Board voted unanimously in favor and the motion passed. APPROVAL OF JUNE 26 LANDSCAPE & WATER MANAGEMENT COMMITTEE MINUTES Dr. Trecker motioned,Ms. O'Brien seconded to approve the June 26 Landscape& Water Management Committee meeting minutes as presented. The Board voted unanimously in favor and the motion passed. 8629 Pelican Bay Services Division Board Regular Session Minutes Wednesday, September 4,2013 APPROVAL OF JUNE 11 SURVEY COMMITTEE MINUTES Ms. O'Brien motioned, Chairman Cravens seconded to approve the June 11 Survey Committee meeting minutes as presented. The Board voted unanimously in favor and the motion passed. ADMINISTRATOR'S REPORT STATUS OF OFFICE LEASE Mr. Dorrill reported that the County Attorney is currently reviewing the office lease, which includes antenna space on the roof at no additional cost for a savings of$6,000 annually. Also, staff requested to have CAM fees waived to save an additional $5,000 annually; however, the landlord has not yet responded to this request. MONTHLY FINANCIAL REPORT Ms. O'Brien motioned,Mr. Levy seconded to accept the monthly financial report. The Board voted unanimously in favor and the motion passed. BRIEF DISCUSSION ABOUT THE PELICAN BAY MAINTENANCE FACILITY Mr. Dorrill reported that he met with the County Manager about the Pelican Bay Services Division's interests and rights to a claim to the historic parcels or portions of the 12-acre maintenance site including the building, adjacent paved parking lot, and horticultural nursery area to the west. A very good argument could an be made that the deeds to these parcels should be held by the Board of County Commissioners on the Pelican Bay Services Division's behalf as separate facilities from the Public Utilities Division. The Public Utilities Division is in the process of developing a large-scale, countywide update to its Utility Master Plan and may try to claim the parcels; however,the Services Division has a long-term interest to have a permanent maintenance facility and administrative complex to continue to serve the Pelican Bay community. Some Board members were concerned about the Foundation's intention regarding this property and Mr. Robert Pendergrass affirmed the Foundation Board would provide official communication on its position to the Services Division Board. 8630 Pelican Bay Services Division Board Regular Session Minutes Wednesday, September 4,2013 BEACH RENOURISHMENT PERMITTING AND FUNDING Mr. Dorrill reported that he met with the County Manager and Commissioner Hiller to discuss the Services Division's legal authority, or lack thereof, as well as the Board's concerns about using public funds for beach renourishment seaward of the erosion control line that also benefits adjacent upland private property that does not have public access. Vice Chairman Trecker motioned, Chairman Cravens seconded that the Administrator advocate using TDC funds for Pelican Bay beach renourishment. The Board voted unanimously in favor and the motion passed. CLAM PASS MONITORING UPDATE Dr. Mohamed Dabees, P.E., Ph.D., Humiston&Moore Engineers presented the Clam Pass 90-day post-dredging monitoring report and data analysis suggests that the Pass is in a stable position. The next monitoring report will be for the three-month period ending in October. BOARD OF COUNTY COMMISSIONERS' (BCC) BUDGET HEARING/SEPT 5 Mr. Dorrill is attending the BCC budget hearing tomorrow, September 5 at 5:05 PM. CHAIRMAN'S REPORT REVIEW OF PELICAN BAY SERVICES DIVISION MSTBU LOCATION BOUNDARIES IN PLAIN LANGUAGE VS. BOUNDARIES OF POTENTIAL OVERSIGHT The Board discussed the Services Division's geographical boundaries and responsibilities, and a Board member orientation or"bus tour". REMOVAL OF COBBLESTONES AT SAN MARINO PROJECT UPDATE The BCC would award the bid for this project at their next meeting and work should begin by the end of September. ANNOUNCEMENTS The Clam Bay Committee meets tomorrow at 1 p.m. Chairman Cravens requested that agenda material/information be provided at least 48 hours in advance of meeting 8631 Pelican Bay Services Division Board Regular Session Minutes Wednesday, September 4,2013 CLAM BAY COMMITTEE Ms. O'Brien motioned,Dr. Chicurel seconded that the Board authorize up to $10,000 for completion of the Clam Bay Management Plan. The Board voted unanimously in favor and the motion passed. Ms. Marcia Cravens supported the motion. LANDSCAPE & WATER MANAGEMENT COMMITTEE REPORT Mr. Dickson was appointed to the Landscape & Water Management Committee. PROPOSALS FOR WATER QUALITY CONSULTANT SERVICES Vice Chairman Trecker requested that staff schedule a Landscape & Water Management Committee meeting to have water quality consultants present their proposals for services. STATUS OF PILOT PROGRAM IN LAKES Mr. Lukasz reported that in summer it is difficult to evaluate alternative methods used to control algae. Some lakes flushed out nutrients with rainwater; other lakes had major algae problems (L'Ambiance, Avalon). Some littoral plantings will be re-installed in the next 30 days. STATUS OF COPPER DATA AND ANALYSIS The Committee would discuss in more detail at the Committee meeting to be scheduled. SURVEY COMMITTEE REPORT None OLD BUSINESS None NEW BUSINESS TRAFFIC AND PEDESTRIAN SAFETY AT OAKMONT PARKWAY& WOODHAVEN LANE (JOE CHICUREL) Dr. Chicurel motioned, Vice Chairman Trecker seconded that staff research an appropriate traffic safety sign and speed sign[that could]be placed on the west side of Oakmont Parkway indicating the speed limit and that a street is about to be approached that is entering Oakmont Parkway after the curve. The Board voted unanimously in favor and the motion passed. Ms. Mollie Moffatt suggested removing the median and replace with reflectors. 8632 Pelican Bay Services Division Board Regular Session Minutes Wednesday, September 4,2013 SHARE THE ROAD WITH BICYCLES SIGNAGE (JOE CHICUREL) Dr. Chicurel motioned, Chairman Cravens seconded that the Board place where appropriate as determined by staff a"share the road" and "please pass with care" bicycle signs on Pelican Bay Boulevard, Gulf Park Drive, Ridgewood Drive, Greentree Drive, and Oakmont Parkway. Some Board members suggested hiring a consultant to make recommendations regarding bicycle lanes or bicycle signage. Mr. Levy did not agree that a consultant was necessary because the traffic standards manual determined type of signage and placement. Ms. Marcia Cravens said the Naples Pathways Coalition could make recommendations for no fee. Chairman Cravens motioned,Ms. O'Brien seconded, to table Dr. Chicurel's motion for the October agenda and attempt to get a representative from the [Naples Pathways Coalition]to attend and give more background. The Board voted unanimously in favor and the motion passed. MAPPING PELICAN BAY'S WATER MANAGEMENT SYSTEM (SUSAN O'BRIEN) Ms. O'Brien requested the map be revised so that water bodies are better identified in terms of ownership,responsibility, and flow. AUDIENCE COMMENTS Ms. Marcia Cravens distributed the Services Division's most recent amended Ordinance, and was concerned about the proposals received regarding water quality services and alleged they did not go through the Request for Proposals (RFP)process. Mr. Dorrill clarified that the proposals Ms. Cravens referred to were part of the County's annual bids RFP process and were publicly vetted. MISCELLANEOUS CORRESPONDENCE The Board received a letter complaining about the U.S. 41 berm landscaping; however, Mr. Lukasz explained the Services Division is not doing any landscaping projects at that location. 8633 Pelican Bay Services Division Board Regular Session Minutes Wednesday,September 4,2013 ADJOURN Chairman Cravens motioned, Vice chairman Trecker seconded to adjourn. The Board voted unanimously in favor, the motion tars passed, and meeting was adjourned at 3:47 .m. Tom Cravens, hairman Minutes by Lisa Resnick 9/16/2013 11:341)4 AM 8634