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PBSD MSTBU Minutes 07/10/2013 Pelican Bay Services Division Board July 10 , 2013 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY,JULY 10,2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session, Wednesday,July 10 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,Florida.The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein absent John Domenie Hunter Hansen absent Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick,Recording Secretary Also Present Kevin Carter, Field Manager,Dorrill Management Group LuAnn Giovannelli, General Manager,Bay Colony Community Association Tim Hall,Principal,Turrell, Hall &Associates, Inc. Jim Hoppensteadt, President&Chief Operating Officer,Pelican Bay Foundation Kathy Worley,Co-Director Environmental Science&Biologist,Conservancy of Southwest Florida 25 in the audience REVISED(FINAL)AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of June 5 Regular Session Meeting Minutes 5. Administrator's report a. RFP process as it relates to updating the Clam Bay Management Plan b. Monthly financial report c. Office lease d. Tropical Storm Chantal Update add-on 6. Chairman's report a. Crosswalks i. * Discussion of the language and intent of the Board's approval of John Chandler's January 2,2013 motion to remove the cobblestones at the Pelican Bay Boulevard at San Marino crosswalk (Joe Chicurel) ii. * Discussion and approval to remove cobblestones and replace with pavers at the Pelican Bay Boulevard and Hammock Oak Drive pedestrian crosswalk (Tom Cravens) *Discussion &approval to remove cobblestones at all locations on Pelican Bay Boulevard (Joe Chicurel) item withdrawn b. Announcements 7. Committee reports a. Clam Bay(Susan O'Brien) i. Clam Bay Management Plan update b. Landscape& Water Management 8620 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 i. * Review and approval of revised brochure ii. * Review&approval of contract for lakes&Clam Bay sampling,analysis& reporting iii. Status of pilot programs on lakes c. Survey Committee(Dave Trecker) i. Community survey ii. Monthly PBSD piece in Pelican Bay Post 8. Old business a. Beach Renourishment (Dave Trecker) add-on 9. New business a. Raccoons(Susan O'Brien) b. Mapping Pelican Bay's water management system(Susan O'Brien) c. Bicycles on Pelican Bay Boulevard(Susan O'Brien) add-on 10. Audience comments 11. Miscellaneous correspondence 12. Adjourn ROLL CALL Eight members were present and two(Hansen, Streckenbein)were absent. AGENDA APPROVAL Vice Chairman Trecker motioned,Mr.Levy seconded to approve the agenda as amended, adding items 5d, 8a,and 9c. The Board voted unanimously in favor and the motion passed. APPROVAL OF JUNE 5 BOARD REGULAR SESSION MEETING MINUTES Mr. Domenie motioned,Mr.Levy seconded to approve the June 5 Board Regular Session meeting minutes as amended[p. 8618 replacing "Gould"with "Noble"and adding roll call vote results]. The Board voted unanimously in favor and the motion passed ADMINISTRATOR'S REPORT PROCUREMENT PROCESS TO UPDATE THE CLAM BAY MANAGEMENT PLAN Mr. Dorrill reported the outcome of a meeting with Ms. O'Brien,County Purchasing staff and the Clerk of Courts to discuss proposals, work orders and anticipated work product pertaining to the Clam Bay management plan.The original scope of work was to"update"the existing management plan; however,the existing plan was solely for mangrove restoration. The intentions are to develop a comprehensive management plan that includes separate scientific and biological tasks or wildlife surveys and to move forward as quickly and as thoroughly as possible. There are sufficient numbers of experts currently under County contract to provide these services. The Board would have to decide how to move forward knowing that an RFP process is not necessary and would take an additional 4-6 months. 8621 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 Mr. Dorrill understood the purpose of the management plan was for community stewardship and added the plan should address the ideal or preferred permanent maintenance dredging measurements for length,width,and depth supported by meaningful data and science. Ms. O'Brien explained that the Army Corps of Engineers opined that a management plan was not necessary in order to apply for a dredging permit. The plan was for the community's guidance and benefit. Ms. O'Brien directed staff to schedule a Clam Bay Committee meeting as soon as possible to work on updating the existing management plan. Mr.Hall agreed the plan is for the community's benefit.For the regulatory agencies,the plan serves the purpose of outlining dredging goals and objectives,and expected results. Engineering data and measurements would provide scientific support for the permit application. The Clam Bay Stakeholders responses illustrate what Stakeholders consider important. The draft plan does not need to include optional wildlife surveys or seagrass studies. Ms. Kathy Worley opined that dredging is a tool to manage a system and should not drive the management plan.The goals and objectives of the management plan need to be defined clearly. MONTHLY FINANCIAL REPORT Ms. O'Brien motioned,Mr.Levy seconded to accept the monthly financial report. The Board voted unanimously in favor and the motion passed. OFFICE SPACE UPDATE Mr.Dickson motioned,Mr.Domenie seconded to direct the administrator to move forward with negotiation of the office lease as outlined. The Board voted unanimously in favor and the motion passed. TROPICAL STORM CHANTAL UPDATE(ADD-ON) Mr. Dorrill explained that if preparation for the storm or debris cleanup were necessary field staff would be on call and any hours worked paid at the overtime rate. CHAIRMAN'S REPORT CROSSWALKS DISCUSSION OF INTENT OF MOTION APPROVED JANUARY 2013 TO REMOVE COBBLESTONES AT PELICAN BAY BOULEVARD AND SAN MARINO CROSSWALK Dr. Chicurel motioned, Vice Chairman Trecker seconded that when the cobblestones are removed at the San Marino crosswalk that they are replaced with the same street material and striping that have been used at other Pelican Bay paver crosswalks that do not have cobblestones. Mr. Dorrill recommended removing the existing concrete header and new header installed. Mr. Lukasz estimated the header work would add$10,000 to the cost for a total of$18,000. 8622 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 Dr. Chicurel withdrew the motion. DISCUSSION&APPROVAL TO REMOVE COBBLESTONES&REPLACE WITH PAVERS AT PELICAN BAY BLVD AT HAMMOCK OAK PEDESTRIAN CROSSWALK Two homeowners associations(Crescent and Covington Row)submitted requests to the Pelican Bay Services Division to remove the cobblestones in the pedestrian crosswalk at the intersection of Pelican Bay Boulevard at Hammock Oak Drive. Mr. Levy reviewed the history of why cobblestones were installed in some crosswalks because he believed there was a misconception within the community that cobblestones were installed in the crosswalks to encourage vehicles to stop at those crosswalks; however,since the vehicle is already past the stop line by the time it reaches the cobblestones,this does not work. The cobblestones did serve an important purpose and there was a good reason for putting them where they are. Mr. Levy explained that in 2010,the Community Improvement Plan(CIP)was undertaken jointly by the Foundation and the Services Division. A highly regarded consulting firm was retained at a cost exceeding$250,000. The consultants worked with the Foundation's Strategic Planning Committee and entire Pelican Bay Services Division Board to develop the CIP. There were many lengthy working sessions over a six-month period. Each session lasted at least two hours and met at least twice per month. Early on when the CIP team was identifying community concerns, one of the concerns identified was excessive vehicle speeding on Pelican Bay Boulevard.Traffic experts who were part of the consulting team subsequently advised that cobblestone bands across Pelican Bay Boulevard would be traffic calming and that these bands could be incorporated into the design at the mid-block crosswalks. The tactile feel of the cobblestones would alert drivers that they were in a residential area with a reduced speed limit. It was not a quick decision. The CIP team considered this issue over a period of time and elected to incorporate the cobblestones. In fact,all issues were reviewed a number of times. The CIP program included six town hall meetings and at these community meetings,the crosswalk designs were displayed and discussed.After some crosswalks were installed,a noise complaint came from a San Marino resident, Mr. Steve Seidel. Since this crosswalk leads to the Foundation's property,the Foundation was responsible for the cost of installation. The San Marino complaint was taken to the Foundation. As a result,the Foundation in conjunction with the Services Division conducted decibel(dB)readings at the crosswalk in question and compared them to dB readings taken at crosswalks without cobblestones. There were no significant differences in sound levels and the Foundation Board turned down the request to remove the cobblestones at San Marino. This request eventually made its way to the Services Division. When walking on Pelican Bay Boulevard, different sized vehicles make different sounds.The bigger the vehicle is the louder the sound that it makes. If residents who live along Pelican Bay Boulevard open a window facing the Boulevard,they would hear the same traffic noises. Vehicle speed also makes a 8623 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 noticeable noise difference.According to DOT documents,a vehicle traveling at 55 mph creates a 73 dB sound at 50 feet,while the Services Division's testing found a vehicle traveling 30 mph makes a 57 dB sound at 50 feet.This difference of 16 dB is significant. The crosswalk adjacent to the Crescent that is currently under consideration for cobblestone removal was paid for and installed by the Foundation. The letter clearly states that there is no reason or purpose for the cobblestones and therefore they requested the cobblestones be removed. Mr.Levy suggested the Board reply to the letters advising them of the purpose and the reasons why the cobblestones were installed and defer action at this time. Dr. Trecker opined that everybody has their own opinion,but he had not seen a scientific study proving that the cobblestones slow traffic as they were intended. Mr. Levy disagreed. The DOT documents included in the agenda material clearly stated that the cobblestones were intended to calm traffic and the CIP consultants advised the CIP working group that cobblestones would calm traffic. Dr. Chicurel said the facts regarding dB testing and sound levels did not matter because perception is reality.Under the current circumstances,residents do not like the noise. The Board's intention was good but the creation of noise pollution was the unintended consequence.The DOT reference material indicated that if cobblestones are placed on a large section of the road prior to a crosswalk, it would create a sense of traffic calming because there would be 100 feet of bumpy road and drivers would probably slow down. On Pelican Bay Boulevard,the cobblestones were placed inside the white lines as part of the crosswalk therefore drivers are not forewarned to slow down before they reach the crosswalk. He walked along Pelican Bay Boulevard on Monday and observed that vehicles did not slow down at crosswalks. He agreed with the residents of the Crescent and Covington Row that the cobblestones cause noise pollution and should be removed. The Board should recognize it made a bad decision and correct it by removing the cobblestones because the noise pollution has impacted residents' enjoyment of life as an unintended consequence. Chairman Cravens was convinced that it was now impossible to determine whether or not cobblestones have had a calming effect on traffic in Pelican Bay because there is no objective data prior to installing the cobblestones for comparison. The only data available is residents'perception,which is subjective. Mr. Levy observed that the Survey Committee is addressing crosswalks and cobblestones in its draft questionnaire and suggested that the Board defer a decision until the entire community can respond to it. This request to remove cobblestones was from a small number of residents and dB readings found no material difference in the levels of sound. The noise is different, but it is not louder. Mr. Lukasz said the cost to remove the cobblestones is$8,000. 8624 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 Mr. Gerald Moffatt explained that the Foundation paid to install this crosswalk because it is adjacent to the Foundation's property;however, it is County property. Dr. Chicurel said noise abatement is in the Services Division's ordinance,so it is the Services Division's responsibility to decide whether to remove the cobblestones. Ms. O'Brien was concerned about obtaining the Foundation's consent to remove the cobblestones. She suggested this decision be deferred until we the Board has an opportunity for community input via results from the Survey Committee's community survey. Mr. Dickson agreed. Chairman Cravens motioned,Dr. Chicurel seconded that the cobblestones be removed and replaced with pavers at Pelican Bay Boulevard and Hammock Oak Drive pedestrian crosswalk. The Board voted three(3)in favor(Cravens, Trecker, Chicurel)to five(5) opposed(Dickson,Domenie,Iaizzo,Levy, O'Brien) and the motion failed. DISCUSSION&APPROVAL TO REMOVE COBBLESTONES AT ALL LOCATIONS ON PELICAN BAY BOULEVARD Dr. Chicurel withdrew the item. ANNOUNCEMENTS The Board's next meeting is September 4. Due to lack of quorum,there is no meeting in August. Chairman Cravens directed the Administrator to contact Mr. Hansen to delegate a proxy to participate and pursue one additional commercial member to replace the vacant position. LANDSCAPE&WATER MANAGEMENT COMMITTEE REPORT REVIEW AND APPROVAL OF REVISED BROCHURE Vice Chairman Trecker motioned,Dr. Chicurel seconded to accept the revised brochure as amended.[1)p. 2 insert "in the waters of Clam Bay."to read"...3.7 micrograms per liter in the waters of Clam Bay."and 2) insert `...to develop a plan" to read"...to develop a plan to fix the problem."The Board voted unanimously in favor and the motion passed. The brochure would be included in the annual assessment notice. REVIEW& APPROVAL OF CONTRACT FOR LAKES AND CLAM BAY SAMPLING, ANALYSIS,AND REPORTING Vice Chairman Trecker reported contacting Conservancy experts for recommendations on water quality measurement criteria in the lakes and in Clam Bay. 8625 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10,2013 Vice Chairman Trecker motioned, Chairman Cravens seconded to instruct staff to approach consultants on the County-approved list to include Turrell,Hall, &Associates, Cardno/ENTRIX and at least several others for interest and cost estimates for water quality sampling, data analysis,and reporting on a quarterly basis in the upland lakes. The Board voted unanimously in favor and the motion passed. Mr. Dorrill informed the Board that although Cardno/ENTRIX was a County approved vendor, the firm was not eligible to perform the scope of work stated in the motion. STATUS OF PILOT PROGRAM IN LAKES Mr. Lukasz reported that aquatic plantings and aeration installation is complete,bacteria treatment is ongoing in the identified lakes, and ceased the use of copper sulfate in Basins 3, 5,and 6. Yesterday, floating islands were installed in the Avalon Lake. MISCELLANEOUS After staff has obtained the information,the Committee would schedule a meeting to evaluate the identified consultants, services,and cost estimates. Vice Chairman Trecker suggested inviting lake and estuary water management experts to consider hiring as consultants starting in the fall. Vice Chairman Trecker appointed Dr. Chicurel as Acting Chairman of the Committee until September. SURVEY COMMITTEE REPORT COMMUNITY SURVEY The Board discussed survey topics,timing,and vendors.The Board agreed that the purpose of a survey was to obtain community sentiment on bicycle lanes before Pelican Bay Boulevard is paved and other topics mentioned. Chairman Cravens directed members to send comments to Ms. Resnick for the Committee to discuss at a future Committee meeting. MONTHLY PBSD PIECE IN PELICAN BAY POST The Board directed staff to proceed with reporting to the community on a monthly basis by way of the Pelican Bay Post a brief summary of Board action taken. OLD BUSINESS BEACH RENOURISHMENT(ADD-ON) Vice Chairman Trecker reported that the Board of County Commissioners' decided to include Pelican Bay beaches in the County's beach renourishment project;however,the Services Division, lacking authority and budget,would not be responsible for funding the project. 8626 Pelican Bay Services Division Board Regular Session Minutes Wednesday,July 10, 2013 NEW BUSINESS RACCOONS Ms. O'Brien motioned, chairman Cravens seconded to stop trapping raccoons in the Pelican ' Bay Community. The Board voted unanimously in favor and the motion passed. , t ._ t. . r MAPPING PELICAN BAY'S WATER MANAGEMENT SYSTEM Ms. O'Brien explained that mapping Pelican Bay's water management system would assist with gaining an understanding of the source of the copper problem. Staff would compile existing information to determine what additional information is necessary. BICYCLES ON PELICAN BAY BOULEVARD(ADD-ON) Ms.O'Brien observed the Sheriff has been ticketing bicyclists for moving violations because State law requires bicyclists to operate as vehicles and obey the same traffic laws. Dr. Chicurel planned to introduce bicycle safety or"sharrow-signage at the next meeting. AUDIENCE COMMENTS None ADJOURN Ifilimmillimi.11.111111°..1.11Vice Chairman Trecker motioned,Mr. laizzo seconded to adjourn. The Board voted unanimously in favor,the motion passed,and meeting adjourned at 3:30 p.m. ...-----'-'-i Tom Cravens, hairman Minutes by Lisa Resnick 9/11/2013 11:47:07 AM 8627