PBSD MSTBU Minutes 05/01/2013 i
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES
WEDNESDAY,MAY 1,2013
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,May 1,
2013 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following
members were present:
Pelican Bay Services Division Board
Tom Cravens,Chairman John laizzo
Dave Trecker,Vice Chairman Michael Levy
Joe Chicurel Susan O'Brien
Frank C.Dickson,II Scott Streckenbein
John Domenie Hunter Hansen absent
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary
Also Present
Kevin Carter,Field Manager,Dorrill Management Group
Mohamed Dabees Ph.D.,P.E.,Humiston&Moore Engineers
Tim Hall,Senior Ecologist&Principal Turrell,Hall&Associates,Inc.
Jim Hoppensteadt,President&Chief Operating Officer,Pelican Bay Foundation
REVISED AGENDA(FINAL)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of meeting minutes
a. March 21 Clam Bay Subcommittee
b. April 3 Regular Session
c. April 16 Budget Subcommittee
d. April 17 Landscape&Water Management Subcommittee
e. Determine date for joint meeting of the Services Division and Foundation Boards for the purpose of discussing
beach renourishment
f. Audience comments
5. Administrator's report
a. Clam Pass update
b. Status of soliciting proposals for management services in 2014(Dave Trecker)
c. Monthly financial report
6. Chairman's report
a. Discussion of verbatim minutes(Tom Cravens)
b. Discussion of Ordinance 2013-19,Amendment to Section Eight involving appointment of 1 non-voting
member nominated by the Pelican Bay Foundation(Tom Cravens/Dave Trecker)
c. Announcements
7. Committee reports
a. Budget(Mike Levy)
i. Board review and approval of Proposed Fiscal Year 2014 Budget*
ii. Recommendation that the Board discuss improvements and maintenance responsibility at Oakmont
Lake bank and Glenview pathways properties the Services Division does not own
iii. Recommendation that the Board discuss water management and exotic control functions and how they
relate to areas that the Services Division does not own
b. Clam Bay(Susan O'Brien)
i. Snakes(Tom Cravens)
c. Landscape Water Management(Dave Trecker)
i. Update on water pollution program
ii. Usage of copper sulfate over past year,present usage,and plan for future(Tom Cravens/Kyle Lukasz)
iii. Discussion of presence of copper sulfate in recycled water(Tom Cravens/Tim Hall)
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday,May 1, 2013
8. Old business
a. Board's position and legal authority regarding beach renourishment
b. Update on procuring and placing portable speed tracking device on Pelican Bay
Boulevard
c. Status of Osprey nesting platform(Tom Cravens/Tim Hall)
9. New business
a. Establish summer meeting schedule(Susan O'Brien)
b. Establish procedure for distributing BCC executive summaries(Susan O'Brien)
c. Discussion regarding Sheriff's dedicated traffic enforcement services
10. Miscellaneous correspondence
a. Summary of landscape improvements(Susan O'Brien)
11. Adjourn
ROLL CALL
With the exception of Mr.Hansen,all members were present.
AGENDA APPROVAL
Vice Chairman Trecker made a motion, second by Mr. Domenie to approve the agenda as
amended: move item 10 to 4f•and add items 4e and 7bi. The Board voted unanimously in favor
and the motion passed.
APPROVAL OF MARCH 21 CLAM BAY SUBCOMMITTEE MEETING MINUTES
Ms. O'Brien made a motion, second by Mr. Domenie to approve the March 21 Clam Bay
Subcommittee meeting minutes as presented. The Board voted unanimously in favor and the
motion passed.
APPROVAL OF APRIL 3 BOARD REGULAR SESSION MEETING MINUTES
Vice Chairman Trecker made a motion, second by Mr. Levy to approve the April 3 Regular
Session meeting minutes as presented. The Board voted unanimously in favor and the motion
passed.
APPROVAL OF APRIL 16 BUDGET SUBCOMMITTEE MEETING MINUTES
Mr. Levy made a motion, second by Mr. Streckenbein to approve the April 16 Budget
Subcommittee meeting minutes as amended: Page 1142, strike "testing", replace with
"removal". The Board voted unanimously in favor and the motion passed.
APPROVAL OF APRIL 17 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE MEETING MINUTES
Vice Chairman Trecker made a motion, second by Mr. Domenie to approve the April 17
Landscape Water Management Subcommittee meeting minutes as presented. The Board voted
unanimously in favor and the motion passed.
DETERMINE DATE FOR IOINT MEETING OF THE PELICAN BAY SERVICES DIVISION AND PELICAN BAY FOUNDATION
BOARDS FOR THE PURPOSE OF DISCUSSING BEACH RENOURISHMENT
Enough members to reach a quorum were available to attend a joint meeting of the Services Division and
Foundation Boards on Wednesday,May 8 at 2 p.m.,and the meeting was scheduled accordingly.
AUDIENCE COMMENTS
None
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Wednesday,May 1, 2013
ADMINISTRATOR'S 'EPORT
CLAM PASS UPDATE
Dr. Mohamed Dabees, Humiston&Moore Engineers reported that the inlet is open and stable, and monitoring of
the developing ebb shoal would continue. The project was certified as complete and the necessary documentation was
filed with the agencies to close out the permit.
Mr.Dorrill recommended starting the process for a new round of permitting, enhanced monitoring,and reporting
of Clam Pass(bathymetric and underwater land surveying)at 3 month,6 month,and one-year at an estimated total cost of
$72,610.
Ms.O'Brien requested the proposal be presented to the Clam Bay Subcommittee on May 14.
STATUS OF SOLICITING PROPOSALS FOR MANAGEMENT SERVICES IN 2014
Mr.Dorrill reported the status of the decision made at the last meeting to solicit proposals (RFP) for management
services in 2014,which was conveyed to County Purchasing and the process would resume next March.
MONTHLY FINANCIAL REPORT
Mr. Levy made a motion, second by Ms. O'Brien to enter the monthly financial report into the
record as presented. The Board voted unanimously in favor and the motion passed.
CHAIRMAN'S REPORT
DISCUSSION OF VERBATIM MINUTES
Chairman Cravens reported receiving two requests for the Board to adopt a verbatim minutes policy.
The Board agreed that such a policy was not necessary and no motion was made.
Mr.Dorrill assured that if a discussion needed clarification,a transcript could be produced.
DISCUSSION OF ORDINANCE 2013-19.AMENDMENT TO SECTION EIGHT INVOLVING APPOINTMENT OF ONE
NON-VOTING MEMBER NOMINATED BY THE FOUNDATION
The five Foundation Board members present preferred to participate in the audience and opted out of nominating
a non-voting member to the Services Division Board.
ANNOUNCEMENTS
Chairman Cravens announced that on May 8 at 2 p.m.,the Services Division and Foundation Boards would meet in
joint session to discuss funding for beach renourishment.
BUDGET COMMITTEE REPORT
Vice Chairman Trecker made a motion,second by Ms. O'Brien that the Board recommends that
the Chairman request of the County Commissioner the inclusion of a 3%compensation increase
for staff. The Board voted unanimously in favor and the motion passed.
REVIEW&APPROVAL OF PROPOSED FISCAL YEAR 2014 BUDGET
Mr. Streckenbein made a motion, second by Mr. laizzo to approve the proposed Fiscal Year
2014 budget as presented by Mr.Levy. The Board voted unanimously in favor and the motion
passed.
RECOMMENDATION THAT THE BOARD DISCUSS IMPROVEMENTS AND MAINTENANCE RESPONSIBILITY AT
OAKMONT LAKE BANK AND GLENVIEW PATHWAYS.PROPERTIES THE SERVICES DIVISION DOES NOT OWN
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday,May 1, 2013
Ms. O'Brien made a motion, second by Mr. Levy to remove the $80,000 for the Oakmont
pathway restoration project from this budget forecast. The Board voted unanimously in favor
and the motion passed.
The Board directed staff to start a conversation with the Glenview relative to the Glenview pathway.
RECOMMENDATION THAT THE BOARD DISCUSS WATER MANAGEMENT AND EXOTIC CONTROL FUNCTIONS
AND HOW THEY RELATE TO AREAS THAT THE SERVICES DIVISION DOES NOT OWN
This item deferred for discussion at a future meeting.
CLAM BAY COMMITTEE REPORT
Chairman Cravens presented a photograph of a snake on the south berm that Mr.Hall identified as a red rat snake.
Ms. O'Brien announced upcoming Committee meetings: On May 14, Mr. Hall would provide a report about
stakeholders responses to the Clam Pass questionnaire; and Mr. Hall invited Clam Pass Stakeholders to participate at the
Committee meeting on May 23 to start shaping the management plan by prioritizing goals.
LANDSCAPE AND WATER MANAGEMENT COMMITTEE REPORT
Vice Chairman Trecker reported that the community awareness and pilot programs are in progress. Staff is taking
steps to obtain baseline copper data in five representative lakes,testing for depth and concentration of sediment,as well as
testing for nutrients and copper in the reclaimed water.
Vice Chairman Trecker made a motion, second by Chairman Cravens to approve the contract
and resultant cost for Tim to do the indicated sampling this month. The Board voted
unanimously in favor and the motion passed.
OLD BUSINESS
BOARD'S POSITION AND LEGAL AUTHORITY REGARDING BEACH RENOURISHMENT
The Board reviewed a map of the Pelican Bay beach prepared by the engineer showing ownership by plat.
Staff would obtain the County Attorney's opinion as to whether the Services Division is responsible for beach
renourishment.
UPDATE ON PROCURING&PLACING A PORTABLE SPEED TRACKING DEVICE ON PELICAN BAY BOULEVARD
Mr. laizzo made a motion, second by Mr. Domenie, to approve laizzo Motion to approve one
speed indicator and monitor at an initial cost not to exceed$5,000. The Board voted 8-1 in
favor and the motion passed. Ms.O'Brien opposed.
The speed indicator would be pole-mounted. Installation was conditional upon the County's approval.
STATUS OF OSPREY NESTING PLATFORM
Mr. Hall reported the Federal and State agencies did not require a permit to install an Osprey nesting platform
because the location was not in wetlands and behind the dune line, but the County is requiring a coastal zone variance
permit because the platform is a structure. If installation was on Foundation property,the new platform could convey to
the existing permit and authorized administratively and the Foundation would have to be the applicant. New installation
could start when the nesting Osprey-in-residence vacate.
Mr.Hoppensteadt agreed the Foundation would assume responsibility for this project,including funding.
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Pelican Bay Services Division Board Regular Session Minutes
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NEW BUSINESS
i
ESTABLISH SUMMER MEETING SCHEDULE
Due to lack of quorum,the Board decided to cancel the August 3 meeting.
ESTABLISH PROCEDURE FOR DISTRIBUTING BCC EXECUTIVE SUMMARIES
The Board directed staff to distribute BCC executive summaries relevant to the Services Division prior to the BCC
meeting.
DISCUSSION REGARDING SHERIFF'S DEDICATED TRAFFIC ENFORCEMENT SERVICES
Mr. Dorrill reported the Sheriff could provide dedicated traffic enforcement at a cost of $43/hour, three-hour
minimum. The Board agreed to defer further discussion at a future meeting.
AUDIENCE COMMENTS
Ms.Mary Bolen was concerned about additional signage.
Mr.Bob Sanchez invited the Board to attend the Property Owners Association meeting on May 9 at 2 p.m.
Ms.Marcia Cravens was concerned about a County project regarding a floating dock in Outer Clam Bay.
MISCELLANEOUS
Ms. O'Brien requested that staff obtain additional information regarding the floating dock in Outer Clam Bay for
discussion on May 14 by the Clam Bay Committee. Ms. O'Brien also requested the landscaping schematics be available for
discussion at the next Board meeting.
Chairman Cravens recognized Ms.Mary Anne Womble's years of dedicated service on the Board.
Mr. Dorrill reported the office space lease ends in December and a new tenant plans to occupy the entire sixth
floor,therefore,staff is exploring alternatives.
Mr.Streckenbein complemented Dr.Trecker on his informative article regarding copper contamination.
ADJOURN
Chairman Cravens made a motion, second by Mr. Levy to adjourn. The Board voted
unanimously in favor, the motion passed,and meeting adjourned at 3:55 PM.
Tom Cravens, airman Minutes by Lisa Resnick 5/31/2013 1:39:08 PM
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