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PBSD MSTBU Minutes 04/03/2013PELICAN BAY SERVICES DIVISION BOARD REGULAR WEDNESDAY, APRIL 3, 2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, April 3, 2013 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman Dave Trecker, Vice Chairman Joe Chicurel John Domenie John Iaizzo Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Michael Levy Susan O'Brien Scott Streckenbein Hunter Hansen absent Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Mohamed Dabees, Ph. D., P.E., Humiston & Moore Engineers Tim Hall, Senior Ecologist & Principal Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation Ken Humiston, P.E., Humiston & Moore Engineers Brett Moore, P.E., Humiston & Moore Engineers Agenda (Final) 1. Pledge of Allegiance 2. Roll call 3. Welcome new Board members 4. Agenda approval 5. Election of Officers 6. Approval of meeting minutes a. March 6 Pelican Bay Services Division Board Regular Session b. February 26 Landscape Water Management Subcommittee 7. Administrator's Report a. Clam Pass dredging update b. Management services contract extension c. Tim Hall's contract (Susan O'Brien) d. Summer Landscaping projects (Susan O'Brien) e. Monthly Financial Report 8. Chairman's Report a. Recommendation to BCC to fill PBSD Board vacancy b. Committee Appointments c. Announcements 9. Committee Reports a. Budget b. Clam Bay i. Approval of Clam Bay stakeholders list, letter, questionnaire, and timeline c. Landscape Water Management 10. Old Business a. Board's position (Susan O'Brien) and legal authority (Dave Trecker) regarding beach renourishment b. Update on procuring and placing speed tracking device on Pelican Bay Boulevard 11. New Business a. Bicycle Lane Survey timeline (Dave Trecker) b. Efforts to hide solar panels (Dave Trecker) 12. Audience Comments 13. Miscellaneous Correspondence 14. Adjourn 8601 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3, 2013 ROLL CALL Eight members were present (Chicurel, Cravens, Domenie, Iaizzo, Levy, O'Brien, Streckenbein, Trecker,) and one member was absent (Hansen). AGENDA APPROVAL Vice Chairman Trecker made a motion, second by Mr. Domenie to approve the agenda as amended: move item 8a prior to 7a. The Board voted unanimously in favor and the motion passed ELECTION OF OFFICERS CHAIRMAN Vice Chairman Trecker made a motion, second by Mr. Levy to nominate Tom Cravens to serve as Chairman of the PBSD Board. The Board voted unanimously in favor and the motion passed VICE CHAIRMAN Chairman Cravens made a motion, second by Mr. Iaizzo to nominate Dave Trecker to serve as Vice Chairman of the PBSD Board. The Board voted unanimously in favor and the motion passed APPROVAL OF MARCH 6 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES Ms. O'Brien made a motion, second by Mr. Levy, to approve the March 6 Pelican Bay Services Division Board Regular Session Meeting Minutes as amended: 1) P. 8598, add "4 members raised concerns about the process used to extend Mr. Dorrill's contract" 2) P. 8600, add "Chairman Cravens asked Mr. Dorrill to follow up with Dr. Sparkes." The Board voted unanimously in favor and the motion passed APPROVAL OF FEBRUARY 26 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE MEETING MINUTES Vice Chairman Trecker made a motion, second by Mr. Domenie to approve the February 26 Landscape Water Management Subcommittee minutes as presented. The Board voted unanimously in favor and the motion passed Chairman Cravens introduced new Board members: Dr. Chicurel, Mr. Domenie, and Mr. Streckenbein. Mr. Dorrill explained briefly public officials must follow certain ethics laws and retain public records. He encouraged members to obtain a county email address to separate public and private life, and suggested having the County Attorney make a presentation regarding ethic laws and public records to the Board at a future meeting. Chairman Cravens directed staff to distribute the County Attorney's presentation regarding same. RECOMMENDATION TO BCC TO FILL PBSD BOARD VACANCY Mr. Levy made a motion, second by Dr. Chicurel to recommend to the BCC that Frank C. Dickson, II, be appointed to the PBSD Board to replace the vacancy on the Board created by John Chandler's resignation. The Board voted unanimously in favor and the motion passed 0-IIN Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3, 2013 ADMINISTRATOR'S REPORT CLAM PASS DREDGING UPDATE Humiston & Moore Engineers' explained due to a combination of weather events and an ebb shoal not yet established, Clam Pass closed following the initial opening. To remediate, the contractor would remobilize the equipment, reopen the Pass, and monitor the Pass for several days because once this project is certified as complete, a new permit will be required to do any additional work. MANAGEMENT SERVICES CONTRACT EXTENSION Vice Chairman Trecker made a motion, second by Chairman Cravens to approve actions to solicit proposals for administrative services beginning June 2014. The Board voted 8 -1 in favor and the motion passed. Mr. Domenie opposed TIM HALL'S CONTRACT Ms. O'Brien made a motion, second by Chairman Cravens that the Board approve Tim Hall's contract for environmental services for Clam Bay from April 26, 2013 until April 26, 2014. The Board voted 8 -1 in favor and the motion passed Vice Chairman Trecker opposed Vice Chairman Trecker made a motion, second by Chairman Cravens that Mr. Dorrill take steps to obtain from the County or allow the County to make happen the reporting of the water quality data on a quarterly basis, then he withdrew the motion. SUMMER LANDSCAPING PROJECTS At Ms. O'Brien's request, staff would prepare a summary for distribution. 1611100Y.1lk'&JW10111 F11a Mr. Levy made a motion, second by Chairman Cravens to accept the financial report as presented. The Board voted unanimouslv in favor and the motion passed .�� Chairman Cravens appointed Mr. Domenie and Mr. Streckenbein to the Budget Subcommittee; Dr. Chicurel and Mr. Domenie to the Clam Bay Subcommittee; and Dr. Chicurel and Mr. Streckenbein to the Landscape Water Management Subcommittee. Chairman Cravens also created an Ad -Hoc Survey Committee to obtain community feedback regarding bicycle lanes, and to evaluate the need for additional and standing committees. He appointed himself, Ms. O'Brien, and Vice Chairman Trecker to this committee. Chairman Cravens announced upcoming meetings. BUDGET SUBCOMMITTEE REPORT Mr. Levy reported the Budget Subcommittee was developing the Fiscal Year 2014 budget and evaluating the need to continue the additional assessment for capital projects. 8603 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3, 2013 CLAM BAY SUBCOMMITTEE APPROVAL OF CLAM BAY STAKEHOLDERS LIST, LETTER. QUESTIONNAIRE. & TIMELINE Ms. O'Brien made a motion, second by Vice Chairman Trecker to approve the Clam Bay stakeholders documents [lis4 letter, questionnaire, & timeline]. The Board voted unanimously in favor and the motion passed LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE Vice Chairman Trecker reported that implementation of the best management practices community awareness program was progressing and three presentations were scheduled. EFFORTS TO HIDE SOLAR PANELS Mr. Lukasz noted application of algaecide was driven by appearance of algae in the lakes. Regarding the pilot program, aerators were installed in the designated lakes, but there was resident resistance to install aquatic or littoral plants in the lakes on Gulf Park and residents complained that the solar panels used to power the aerators were an eyesore. Staff would try to conceal the panels with landscaping. OLD BUSINESS BOARD'S POSITION & LEGAL AUTHORITY REGARDING BEACH RENOURISHMENT Mr. Dorrill was of the opinion that beach renourishment was not defined in the Powers and Duties of this Board's ordinance and explained that an engineer is in the process of determining whether the legal description of the renourishment project coincides with the legal description of the Pelican Bay Services Division. The Board agreed a legal opinion was needed to determine whether beach renourishment was the Services Division's responsibility, and the Board supported its previous position not to use public funds for beach renourishment. Mr. Hoppensteadt opined it was appropriate to use Municipal Service Taxing & Benefit Unit (MSTBU) funds and agreed with the Board that Tourist Development Council (TDC) funds were not appropriate, as the the use of TDC funds would imply the beach is accessible to the public. Ms. Mary Johnson agreed and presented a map of the beach. PROCURING & PLACING SPEED TRACKING DEVICE ON PELICAN BAY BOULEVARD Staff presented photographs of several types of speed tracking devices including cost estimate. The Board directed staff to get additional information and cost estimates for: 1) portable -type speed tracking devices; and 2) dedicated traffic enforcement services from the Sheriff. STATUS OF INSTALLATION OF OSPREY NEST BOX PLATFORM Mr. Hall reported that he and the Florida Department of Environmental Protection (FDEP) have determined an appropriate location for the platform and would work with the County to have the pole installed immediately to take advantage of cost savings to be had by utilizing the beach disking contractor and existing vehicle on the beach permit. BOARD ORIENTATION Mr. Streckenbein suggested the Board have a member orientation and staff would make arrangements to schedule this public meeting. AUDIENCE COMMENTS Mr. Bob Ward and Ms. Barbara Klauber presented photographs of the drainage easement between the Sandpiper parking lot and Crowne Colony that was in need of maintenance. Staff would address. 8604 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3, 2013 Ms. Marcia Cravens commented on Clam Pass, process to update the management plan, pilot program, and beach renourishment. Mr. John Mueller suggested the Services Division to consider taking responsibility for noise abatement issues and commented on Clam Pass. Mr. Brendan Culligan was pleased with the crosswalks and was in favor of bicycle lanes. ADJOURN Vice Chairman Trecker made a motion, second by Ms. O'Brien to adjourn. The Board voted unanimously in favor, the motion passed, and meetinq adjourned. Tom Crav , Chairman Minutes by Lisa Resnick 4/23/2013 4:28:35 PM 8605