PBSD MSTBU Minutes 03/06/2013 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES
WEDNESDAY,MARCH 6,2013
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,
March 6,2013 at 1:00 PM at the Community Center at Pelican Bay,8960 Hammock Oak Drive,Naples,Florida.
The following members were present:
Pelican Bay Services Division Board 3 Tom Cravens,Chairman John Iaizzo absent A P R 0 3 2013
Dave Trecker,Vice Chairman Michael Levy
John P.Chandler Susan O'Brien BY: . •
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Keith J.Dallas Mary Anne Womble '°'"'°""••••••
Geoffrey S. Gibson Hunter Hansen absent
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary District I • `
District 2 4
Pelican Bay Services Division Candidates District 3-C
Frank Dickson Scott Streckenbein District 4 41'1,John Domenie District 5�
Also Present
Susan Boland,President,Pelican Bay Property Owners Association Misc. Corres:
Kevin Carter,Field Manager,Dorrill Management Group
Tim Hall,Senior Ecologist&Principal Turrell,Hall&Associates,Inc. Date:
42 in audience
Agenda(Final) Item#:
1. Pledge of Allegiance
2. Roll call Copies to:
3. Agenda approval
4. Approval of February 13 Pelican Bay Services Division Board Regular Session Minutes
5. Administrator's Report
a. Management services contract extension
b. Clam Pass dredging permit and project update
c. Approve construction of remaining crosswalks*
d. Monthly Financial Report
e. Update on Tim Hall's contract(O'Brien add-on)
6. Chairman's Report
a. Announcements
7. Committee Reports
a. Budget Subcommittee
b. Clam Bay Subcommittee
c. Landscape Water Management Subcommittee
i. Approve community outreach drafts:proposed program,brochure,and presentation*
d. Pathways Ad-Hoc Committee(Dallas add-on)
8. Old Business
a. Procuring and placing speed tracking device on Pelican Bay Boulevard discussion(Womble add-on)
9. New Business
a. Establish priorities,and identify upcoming meetings
b. County's 2013 Beach Renourishment Program
c. LED streetlights demonstration project at Pelican Bay Boulevard and Gulf Park Drive(Gibson)
d. Noise abatement
e. Executive Summaries to BCC with recommended action by PBSD Board(O'Brien add-on)
10. Audience Comments
11. Miscellaneous Correspondence
12. Adjourn
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Pelican Bay Services Division Board Regular Session Minutes
Wednesday,March 6,2013
ROLL CALL
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Eight members were present(Cravens,Trecker,Chandler,Dallas,Gibson Levy,O'Brien,Womble)and two
members were absent(Iaizzo,Hansen).
AGENDA APPROVAL
Vice Chairman Trecker made a motion, second by Mr. Dallas to approve the agenda as
amended:Add-on items 5e, 7d,8a,& 9e. The Board voted unanimously in favor and the motion
passed.
APPROVAL OF FEBRUARY 13 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES
The Board amended the February 13 Regular Session minutes: page 8592, strike "...a presented..."; page 8593, strike
sentence, "However, Mr. Tim Hall..."; and page 8594, strike "at", replace with "and staff recommended the project be
expanded to include community driveways."
Mr. Chandler made a motion, second by Mr. Levy to approve the February 13 Pelican Bay
Services Division Board Regular Session Meeting Minutes as amended. The Board voted
unanimously in favor and the motion passed.
ADMINISTRATOR'S REPORT
MANAGEMENT SERVICES CONTRACT EXTENSION
Mr. Dorrill explained the executive summary prepared by Purchasing and presented to the County Commission
was in error because this Board voted for a one-year extension to his contract. The two-year extension came about at a
subsequent meeting. The County Manager and Commission Chairman recommended a two-year extension as more
appropriate based on the estimation it would take two years to complete the comprehensive management plan update
and ten-year permitting process.
Four Board members raised concerns about the process used to extend Mr.Dorrill's contract.
Dr.Joseph Doyle commented.
Ms. O'Brien made a motion, second by Vice Chairman Trecker to reconsider the January 21
recommendation to the BCC to extend Dorrill Management Group's contract for one year,
including an additional 4.5 hours compensatory time calculated on a weekly basis. The Board
voted 7-1 opposed(Cravens, Trecker,Chandler, Gibson,Dallas,Levy,&Womble)and the motion
did not pass.(Ms.O'Brien voted in favor.)
CLAM PASS DREDGING PERMIT AND PROJECT UPDATE
Mr. Dorrill reported the Clam Pass dredging permits were issued and construction started. The contractor
plans to work primarily at night. Surveyors are on-site to verify measurements. The project should be at substantial
completion by the end of March.
APPROVE CONSTRUCTION OF REMAINING CROSSWALKS
Dr.Ted Raia commented.
CROSSWALKS ON PELICAN BAY BOULEVARD AT NORTH POINTE AND CRAYTON
Mr. Chandler made a motion,second by Vice Chairman Trecker that the existing crosswalks at
Pelican Bay Boulevard and North Pointe Drive and at Pelican Bay Boulevard and Crayton Road
be replaced with red brick pavers. The Board voted unanimously in favor and the motion
passed.
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CROSSWALK ON GULF PARK DRIVE AT GREENTREE DRIVE
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Mr. Gary Ventress, Mr. Dennis Coyle, and Mr. Ken Dawson (Oak Lake Sanctuary), and Ms. Mary Johnson
supported installing crosswalks at Gulf Park and Greentree; and Mr.John Domenie also supported installing crosswalks
at Gulf Park and Ridgewood.
Mr. Gibson made a motion, second by Mr. Levy, to add a crosswalk at Gulf Park Drive and Greentree
Drive intersection. The Board voted 5 in favor(Cravens, Dallas, Gibson, Levy, Womble) to 3 opposed
(Chandler, O'Brien, Trecker)and the motion passed.
MONTHLY FINANCIAL REPORT
Mr. Chandler made a motion, second by Mr. Levy to enter the February Financial Report into the
record. The Board voted unanimously in favor and the motion passed.
UPDATE ON TIM HALL'S CONTRACT(O'BRIEN ADD-ON)
Mr.Dorrill would provide an update on April 3.
CHAIRMAN'S REPORT
STATUS OF OSPREY NESTING PLATFORM
Once the position of the Osprey nesting platform is determined near the South Beach facility,Mr.Hall would
submit a permit application to FDEP.
ANNOUNCEMENTS
Chairman Cravens announced upcoming meetings and deadlines.
BUDGET SUBCOMMITTEE REPORT
Mr.Levy reviewed the Budget Subcommittee's position on beach renourishment and use of public funds.
CLAM BAY SUBCOMMITTEE
Ms.O'Brien said the Clam Bay Subcommittee would start discussing updating the management plan on March
21.
LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE
Vice Chairman Trecker reported he would meet with Club Pelican Bay staff to discuss best management
practices(BMP) on March 13.
IVice Chairman Trecker made a motion, second by Mr. Dallas, to approve the overall project proposal,
and draft PowerPoint and brochure. The Board voted unanimously in favor and the motion passed.
PATHWAYS AD-HOC COMMITTEE
As his term expires March 31,Mr.Dallas suggested deferring future decisions to new Committee appointees.
OLD BUSINESS
PROCURING&PLACING SPEED TRACKING DEVICE ON PELICAN BAY BOULEVARD
Staff would work with Mr.Gibson to obtain photos of speed tracking device in Bay Colony and cost estimate.
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NEW BUSINESS
ESTABLISH PRIORITIES.AND IDENTIFY UPCOMING MEETINGS
As a new Board would be established by the April 3 meeting,suggestions were made to review and appoint new
members to Subcommittees,review Board responsibilities,create an ad-hoc committee to develop a bicycle lane survey,
and review summer landscaping projects.
COUNTY'S 2013 BEACH RENOURISHMENT
Mr.Dorrill was of the opinion that beach renourishment was not defined in the Powers and Duties of this
Board's ordinance but would discuss with the County Attorney.
Ms.Mary Johnson informed the Board the Foundation hired an expert to determine Pelican Bay's need for sand.
Dr.Ted Raia and Ms.Marcia Cravens commented on funding beach renourishment.
The Board agreed to discuss further at the next meeting.
LED STREETLIGHTS DEMONSTRATION PROJECT AT PELICAN BAY BOULEVARD&GULF PARK DRIVE
Mr.Gibson suggested doing a LED streetlight demonstration project and Mr.Dallas said if cost estimates were
correct,funds would be available by 2017.
NOISE ABATEMENT
The Board discussed whether the Services Division was responsible for noise abatement. Some members
agreed the issue brought forth at the last meeting involved private property and the Services Division was not
responsible. Chairman Cravens asked Mr.Dorrill to follow up with Dr.Sparks. .
EXECUTIVE SUMMARIES TO BCC WITH RECOMMENDED ACTION BY PBSD BOARD(O'BRIEN ADD-ON)
At the Board's request,staff agreed to provide the PBSD Board with executive summaries to the BCC pertaining
to PBSD Board. >. i
STRATEGIC PLANNING COMMITTEE REPORT
Ms.Womble distributed Community Center parking data related to the Foundation's proposed project.
AUDIENCE COMMENTS
Mr.Jerry Moffatt,Ms.Mary Johnson commented on the Community Center parking data.
Dr.Ted Raia commented in support of extending Mr.Dorrill's contract;Ms.Linda Roth and Ms.Marcia Cravens
commented on the executive summary regarding same.
Mr.John Domenie commented and distributed information regarding floating mats.
Ms.Diane Lustig commented on community improvements and bicycle lane survey.
ADJOURN
I iVice Chairman Trecker made a motion,second by Mr. Chandler to adjourn.The Board voted
unanimously in favor,the motion passed,and meeting adjourned at 3:51 p.m. I
Tom Cravens,Chairman Minutes by Lisa Resnick 4/4/2013 4:42:42 PM
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