PBSD MSTBU Minutes 02/13/2013 Pelican Bay
Services Division
Board
February 13 , 2013
il
APR 082013 I);
• PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES
WEDNESDAY,FEBRUARY 13,2013 BY ,.
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesd y,
February 13,2013 at 11:00 AM at the Community Center at Pelican Bay,8960 Hammock Oak Drive,Naples,F orida.
The following members were present:
Pelican Bay Services Division Board
Tom Cravens,Chairman John laizzo District 1
Dave Trecker,Vice Chairman Michael Levy District 2
John P.Chandler Susan O'Brien District 3 J
Keith J.Dallas Mary Anne Womble
Geoffrey S.Gibson absent Hunter Hansen absent bistrlCt 4 _
District 5
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary
Also Present
Susan Boland,President,Pelican Bay Property Owners Association
Kevin Carter,Field Manager,Dorrill.Management Group
Steve Foge,P.E.,Humiston&Moore Engineers
Lauren Gibson,Turrell,Hall&Associates,Inc.
Jim Hoppensteadt,President&CEO,Pelican Bay Foundation
Scott Johnson,Sr.Project Manager,Collier County Purchasing
Scott Streckenbein,Pelican Bay Services Division Board Candidate
Corporal John Scudeti,Collier County Sheriff's Office
50 in audience IuiiSC. CUff2$:
Agenda(Final)
1. Pledge of Allegiance Date:
2. Roll call
3. Agenda approval Item#:
4. Approval of Meeting Minutes
a. January 2 Pelican Bay Services Division Board Regular Session Copies to:
b. January 15 Landscape Water Management Subcommittee
c. January 15 Clam Bay Subcommittee
d. January 21 Pelican Bay Services Division Board Special Session
e. January 22 Pathways Ad-Hoc Committee
5. Review of Clam Bay construction bids received by County to reopen Clam Pass (Scott Johnson,Purchasing)
6. Administrator's Report
a. Speeding on Pelican Bay Boulevard,enforcement activity to date and planned enforcement activity
presented by Corporal Carmine Marceno,Collier County Sheriff's Office(John Chandler)
b. Clam Pass permit update
c. Crosswalk Standards(John Chandler)
d. Monthly Financial Report
7. Chairman's Report
a. Announcements
8. Committee Reports
a. Budget Subcommittee(Michael Levy)
b. Clam Bay Subcommittee
i. Mangrove monitoring report(Tom Cravens)
ii. Status of osprey nesting box (Tom Cravens)
c. Landscape Water Management Subcommittee(Dave Trecker)
i. Water collection basins post-construction agency monitoring and reporting requirements
ii. Algae control recommendation
iii. Community Outreach regarding importance of BMP recommendation
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iv. Transition of Coastal Zone Management Water Quality Monitoring program to PBSD
d. Pathways/Tree Canopy Committee(Keith Dallas)
i. January 22 meeting update
ii. *Review of expanded proposal from Ian Orlikoff,ISA Certified Arborist
iii. Discussion of next steps
e. Strategic Planning Committee update
10. Old Business
11. New Business
a. Establish priorities,and identify upcoming meetings
b. County's 2013 Beach Renourishment Program
12. Audience Comments
13. Miscellaneous Correspondence
14. Adjourn
RECOGNITION OF SERVICE AWARDED TO KEITH J.DALLAS
Chairman Cravens presented an award to Mr.Dallas to recognize his dedication and outstanding leadership
as Chairman of the Board.
ROLL CALL
Eight members were present(Cravens,Trecker,Chandler,Dallas,laizzo,Levy,O'Brien,Womble)and two
members were absent(Gibson,Hansen).
AGENDA APPROVAL
Mr. Chandler made a motion,second by Mr. Dallas to approve the agenda as amended:Item
7bi., "Review of construction bids received by County to reopen Clam Pass"to follow Item 4e.,
`Approval of January 22 Pathways Ad-Hoc Committee meeting minutes', then Item 5b., "Clam
Pass s ermit u I date': The Board voted unanimous! in avor and the motion i assed.
APPROVAL OF JANUARY 2 BOARD REGULAR SESSION MEETING MINUTES
Mr.Chandler made a motion,second by Vice Chairman Trecker to approve the January 2 Board
Regular Session Meeting Minutes as presented. The Board voted unanimously in favor and the
motion •assed.
APPROVAL OF JANUARY 15 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE MEETING MINUTES
Mr. Dallas made a motion, second by Vice Chairman Trecker to approve the January 15
Landscape Water Management Subcommittee Meeting Minutes as presented. The Board voted
unanimous' in avor and the motion 0 assed.
APPROVAL OF JANUARY 15 CLAM BAY SUBCOMMITTEE IITTEE MEETING MINUTES
Mr. Dallas made a motion, second by Mr. Chandler to approve the January 15 Clam Bay
Subcommittee Meeting Minutes as presented. The Board voted unanimously in favor and the
motion passed.
APPROVA OF JANUARY 21 BOARD SPECIAL SESSION MEETING MINUTES
Mr. Dallas made a motion, second by Mr. Chandler to approve the January 21 Board Special
Session Meeting Minutes as presented. The Board voted unanimously in favor and the motion
passed.
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APPROVAL OF JANUARY 22 PATHWAYS AD-HOC COMMITTEE MEETING MINUTES
Mr.Dallas made a motion,second by Mr.Chandler to approve the January 22 Pathways Ad-Hoc
Committee Meeting Minutes as presented. The Board voted unanimously in favor and the
motion sassed.
CLAM PASS PERMIT UPDATE
Mr.Dorrill reported the Pelican Bay Services Division (PBSD)applied for a one-time,single-event U.S.Army
Corps of Engineers'(USACE)Nationwide-27(NWP-27)permit as was advised by USACE as the most appropriate and
expeditious permitting process and get Clam Pass opened as soon as possible. The U.S. Fish and Wildlife Service
performed the required Biological Opinion (BO)and results were favorable to allow contractors to work during the
day and at night. Presumably,dredged material would be stockpiled during the day at a designated location,and then
moved after dark to its final destination. However construction means and methods have not been determined and
are dependent upon site conditions and the contractor's judgment.
Mr. Dorrill explained a variety of people contacted USACE Jacksonville District Regulatory Division
concerned with the NWP-27 application. It is therefore possible that Jacksonville could override the local Fort Myers
office and determine it necessary for PBSD to apply for a different type of permit,which could require a public notice
and comment period and delay the process.
REVIEW OF CONSTRUCTION BIDS RECEIVED BY COUNTY TO REOPEN CLAM PASS
Mr. Scott Johnson, Collier County Purchasing reviewed the construction bids received and preliminary
tabulation results to perform the work to open Clani Pass. The intention is to award Section A & Section B
construction to local company Kyle Construction to mechanically dredge Sections A&B for approximately$130,000;
and award Section C construction to Crowder Gulf to hydraulically dredge Section C for approximately $270,000.
However if Crowder Gulf encounters shoals or sandbars west of where the project is intended to start,the cost may
increase because the contractor would essentially have to dig their way through to get the dredging equipment to the
project's location in Section C. The terms regarding the allowance of dredging additional cubic yards of sand as
determined by the engineers,as well as competitive pricing should a delay in the permitting process occur and work
could not begin until after Turtle Nesting Season is over in October,would be in the agreement. Once finalized,the
County Manager would execute the contracts.
ADMINISTRATOR'S REPORT
SPEEDING ON PELICAN BAY BOULEVARD.ENFORCEMENT ACTIVITY(TO-DATE AND PLANNED1
Amongst concerns regarding speeding and traffic enforcement activity along Pelican Bay Boulevard, Mr.
Chandler requested the Collier County Sheriffs Office provide a report. Corporal John Scuduto reported results of
traffic details,and the number of written warnings and citations issued in the Pelican Bay"Grid",but was not specific
to Pelican Bay Boulevard. Mr. Chandler requested Corporal Scuduto send the data on speeding citations issued on
Pelican Bay Boulevard. The Board discussed and audience agreed there was a greater need for the Sheriffs presence
to patrol and enforce traffic violations. A suggestion was made to look into procuring and placing a speed-tracking
device on the Boulevard.Consensus was to discuss further at the next meeting.
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CROSSWALK STANDARDS
Mr.Dorrill explained at Mr.Chandler's request,Mr.Jim Carr,N.E.,Agnoli,Barber Brundage provided a report
in the backup material regarding crosswalk standards. According to Manual on Uniform Traffic Control Devices
(MUTCD), pedestrian volume was a consideration,among many things,but not required to determine locations for
midblock crossings. Midblock crossings along Pelican Bay Boulevard at North Pointe and at Crayton are marked with
standard signage and striping. Midblock crossings along Gulf Park Drive at Ridgewood and Green Tree are not
marked and Mr.Carr recommended installing standard signage and striping. Any additional enhancements(red-clay
brick pavers) were not required and the County would not permit elimination of existing crossings marked to the
MUTCD standard.
Mr. Chandler said the Board should decide whether to complete the four remaining C1P crosswalk projects
described during the FY '14 budget preparation period. Mr. Chandler made a motion to direct staff to conduct a
three-day count of pedestrians and bicycles crossing Pelican Bay Boulevard at Crayton that died for lack of second.
MONTHLY FINANCIAL REPORT
Mr. Chandler made a motion, second by Mr. Levy, to have the January 2013 financial report
entered into the record. The Board voted unanimously in favor and the motion passed.
CHAIRMAN'S REPORT
ANNOUNCEMENTS
Chairman Cravens explained the Property Appraiser gave the Clerk of Courts an outdated list of property
owners and the Board of County Commissioners(BCC)declared the first mailing of the PBSD Board's election ballots
invalid. The BCC approved a second set of ballots that the Clerk will mail to property owners with instructions to
ensure their vote is counted.
BUDGET SUBCOMMITTEE REPORT
Mr.Levy explained for several years,the Pelican Bay Services Division has been refurbishing traffic signs in
the right-of-way and staff recommended the project be expanded to include community driveways. January 22, the
Budget Subcommittee voted to make a recommendation to the full Board to authorize $35,000 for this ongoing
project.
Mr.Levy made a motion,second by Mr. Dallas, to authorize a capital project to refurbish the
existing Stop signs at the exits to communities; and at communities where Stop signs do not
currently exist with the community's permission, install the Stop signs. The Board voted
unanimously in favor and the motion passed.
CLAM BAY SUBCOMMITTEE REPORT
MANGROVE MONITORING REPORT
Chairman Cravens explained that more than a year ago, Mr. Hall began to photograph and monitor dying
mangroves from atop the Montenero and Grosvenor high-rise condominiums. Mr. Hall found a beetle infestation of
some mangroves stressed by cold weather and determined the problem was isolated. Ms. Lauren Gibson confirmed
that monitoring continues and the observed area covers Bay Colony.
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STATUS OF OSPREY NESTING BOX
Chairman Cravens reported that this Board voted previously to install an Osprey nesting box near the South
Beach facility with a webcam that the Foundation agreed to install. Mr.Lukasz did not anticipate problems obtaining
a permit from Florida Department of Environmental Protection(FDEP).
LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE REPORT
COMMUNITY OUTREACH
Vice Chairman Trecker prefaced once construction of manmade lakes are complete,there are no monitoring
or reporting requirements. As a result, fertilizer misuse, and copper and nutrient runoff is contaminating adjacent
waterways. To bring about community awareness of the problems, the Landscape Water Management (LWM)
Subcommittee is developing material to communicate landscaping best management practices (BMP) guidelines
effectively and requested members send comments on the draft documents to Ms.Resnick prior to February 26 LWM.
ALGAE CONTROL RECOMMENDATION
Chairman Cravens made a motion, second by Vice Chairman Trecker to direct the
Administrator to investigate cost of subcontracting the mechanical removal and disposal of
algae in[retention]ponds. The Board voted unanimously in favor and the motion passed.
TRANSITION OF COASTAL ZONE MANAGEMENT WATER QUALITY MONITORING PROGRAM TO PBSD
Mr. Dorrill reported the process started to transition Coastal Zone Management's water quality monitoring
responsibilities and funds to PBSD.
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Ms.Lukasz reported staff is starting to implement the trial program and installation of aerators at locations
within Basin 3 is imminent. At these sites,bacteria would be used to measure clarity.
PATHWAYS/TREE CANOPY COMMITTEE
Mr.Dallas suggested the Board focus on the tree canopy for now,
Mr. Dallas made a motion, second by Mr. Chandler to hire Signature Tree Care for $7,000
project to complete the analysis of trees on Pelican Bay Boulevard. The Board voted 6-2 in favor
(Levy,laizzo opposed)and the motion passed.
STRATEGIC PLANNING COMMITTEE
Ms. Womble recommended the Board to read the next Pelican Bay Post issue for an update on proposed
Community Center Expansion and Commons reconfiguration projects.
NEW BUSINESS
ESTABLISH PRIORITIES AND IDENTIFY UPCOMING MEETINGS
The Board continued this item at the March 6 meeting.
COUNTY'S 2013 BEACH RENOURISHMENT PROGRAM
The Board continued this item to the next meeting
AUDIENCE COMMENTS
Mr.Bob Krasowski was concerned about the cost of and who would pay for beach renourishment.
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Dr.Gerry Sparks was concerned about noise at Serendipity,alleged the cause was the Waldorf Astoria's
operations,and requested this Board's assistance.
Dr.Ted Raia,Ms.Mary Johnson,and Ms.Marcia Cravens were concerned about the ACOE and FDEP Clam
Pass dredging permit applications.
Mr.Jim Hoppensteadt stated that beach renourishment was an acceptable use of Municipal Service Taxing
and Benefit Unit dollars and tax deductible.
ADJOURN
Mr.laizzo made a motion,second by Mr.Chandler to adjourn. The Board voted unanimously in
favor,the motion passed,and meeting adjourned at 247
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Tom Cr. Chairman Minutes by Lisa Resnick 3/11/2013 4:24:01 PM
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