PBSD MSTBU Minutes 01/21/2013 ,
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PELICAN BAY SERVICES DIVISION BOARD SPECIAL SESSION MINUTES
MONDAY,JANUARY 21,2013
LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Special Session on
Monday,January 21 at 9:00 AM at The Club Pelican Bay,707 Gulf Park Drive,Naples,Florida.
The following members were present:
Pelican Bay Services Division Board g J ,YJ fig/ 5
3
Tom Cravens,Chairman John Iaizzo departed early FEB ZQ 3 0 Dave Trecker,Vice Chairman Michael Levy
John P.Chandler Susan O'Brien
Keith J.Dallas Mary Anne Womble
Geoffrey S.Gibson departed early Hunter H.Hansen absent
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst absent
Kyle Lukasz,Operations Manager absent Lisa Resnick,Recording Secretary
Also Present Fiala
Kevin Carter,Field Manager,Dorrill Management Group Hiller
Tim Hall,Turrell,Hall&Associates Henning
Jim Hoppensteadt,President&CEO,Pelican Bay Foundation
Coyle v•.
Ken Humiston,P.E.,Humiston&Moore Engineers f 1
Brett Moore, P.E.,Humiston&Moore Engineers
Kathy Worley,Conservancy of Southwest Florida 1`1con CA.
40 in audience
AGENDA
1. Roll Call
2. Draft Clam Pass construction plans presentation
by Ken Humiston,P.E.,and Brett D.Moore,P.E.,Humiston&Moore Engineers
3. Board Discussion Misc.Corres:
4. Audience Comments
5. *Approval of the Pelican Bay Services Division Board recommendation Date:
to the Board of County Commissioners
6. Adjourn Item#:
ROLL CALL Copies to:
With the exception of Mr.Hansen,nine members were present. Mr.Iaizzo and Mr.Gibson departed
the meeting early.
AGENDA APPROVAL
Ms.Womble made.a motion,second by Mr.Dallas to approve the agenda as presented. The I
Board voted unanimously in favor and the motion passed.
DRAFT CLAM PASS CONSTRUCTION PLANS PRESENTATION
Mr. Ken Humiston presented the draft Clam Pass construction plans and recommendation for the
width of the dredge cut at the mouth of the Pass. The "natural width" or equilibrium cross-sectional area
determines the volume of water that flows through the inlet and potentially scours sand out when waves
push sand in. The actual size of the cut depends upon the tidal range in the Gulf. Past monitoring data shows
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the equilibrium cross-sectional area is 200-300 square feet.The area is determined by multiplying the width
by depth by slope. Humiston&Moore Engineers recommended a narrower dredge cut width of 45',depth of
-4.5',and not as steep slope to limit the cross-sectional area toward the lower-range of 2002 feet;versus the
prior recommendation to dredge a wider 60' cut,to a depth of-5'having a steeper slope that increased the
cross-sectional area toward the higher-range of 3002 feet. To stabilize the Pass and prevent material from
falling into the inlet during the post-dredge adjustment period,the beach adjacent to the inlet will be graded
to an elevation above the Mean High Water line(MHW)at high tide.
Mr. Humiston explained the type of permit determines what dredging equipment is used. Dredging
work maybe done mechanically as it was in 1997 reaching Segments A and B only, not C, whereas a a
hydraulic dredge as as used in 1999 could reach all Segments A,B,and C and would be more effective.
Mr. Tim Hall clarified PBSD is submitting an application to USACE for Nationwide Permit 27 (NWP-
27) to open Clam Pass as soon as possible. The Florida Department of Environmental Protection (FDEP)
permit-in-place will be modified accordingly for consistency.
Mr. Dorrill concurred PBSD is submitting an application to USACE NWP-27 as recommended by
USAGE as the most appropriate and expeditious permit to have Clam Pass re-opened as soon as possible;
versus NWP-3 that requires dredged material taken off-site. Removal of the dredged material from the site
violates FDEP rules regarding placement of "beach-compatible sand" adjacent to the inlet. There are
construction means and methods that can determine the type of equipment used and are dependent upon site
conditions and the contractor's judgment. As stated in the Executive Summary of the proposed January 22
Board of County Commissioners' (BCC) add-on item, the recommendation is to approve the expedited bid
solicitation process and direct the County Manager to issue work orders to the County's five pre-approved
excavation-type contractors. Staff intends to discuss types of equipment recommended with these potential
contractors and obtain base bids to dredge Segments A&B only(approximately 20,000 cubic yards of sand);
then obtain ad-alternate bids to dredge Segment C only(approximately 7,000 cubic yards of sand).
Mr.Humiston explained what an over-allowance is. As it is difficult to grade the bottom under water,
the contractor must achieve a required depth,and given an over-allowance depth,that is"no more than"one-
half foot deeper than required depth.
Mr. Humiston explained dredging Segment A is critical because it is the most dynamic area where
wave action along the beach pushes sand into the inlet and the place to where strong currents scour that sand
out. According to monitoring data, tide range (decreasing) and phase lag (increasing) indicated shoaling of
Segments B and C. In order to generate the strong currents, Segments B and C require cleaning and the
reason why dredge cuts are wider(than a prior recommendation)in Segments B and C.
Some Board members were still concerned about wider dredge cuts in Segments B and C and
wanted assurance that the NWP-27 would not set precedent for future dredging events.
Mr. Dorrill explained the NWP-27 permit is designed specifically for a one-time, project-specific,
single event and he had expressed clearly to USAGE that PBSD preferred to spend the next three years,
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(subject to funding and PBSD Board approval)to develop a comprehensive long-term Clam Bay Management
Plan.
Mr.Brett Moore reported he informed FDEP of the scope of changes to the FDEP Clam Pass dredging
permit-in-place and urgent nature of the project,and FDEP is expediting the approval process.
Mr.Dorrill added the FDEP permit-in-place is a 10-year Clam Pass dredging permit that must be
modified for consistency with the NWP-27 prior to issuance of a Notice-To-Proceed(NTP)with construction.
Mr.Hall estimated the NWP-27 permit application would be prepared and ready for submittal on
January 23,but the construction plans Mr.Humiston is recommending and presenting are a required
component. As far as timeline,he believed it was extremely optimistic for work to begin in March,but
regardless,the construction must be complete by May 1,the start of Turtle Nesting Season.
Mr. Dorrill is exploring possibilities for the contractors to work additional shifts or "around the
clock"to meet the May 1 deadline.
Ms.Kathy Worley explained possible environmental impacts of dredging Segment C wider or"wall-
to-wall"including turbidity and exposed seagrasses,and was concerned this dredging project would set
precedent for future dredging.
Mr.Hall commented that with the Pass closed,problems are in process or already happening.It was
apparent that water clarity is decreasing,which prevents light from penetrating to deeper depths which
impacts fish and seagrass.Mangroves were not yet a concern until the rainy season when the possibility for
submersion exists. He supported Humiston&Moore Engineers recommendation.
Mr.Iaizzo departed the meeting.
Before departing,Mr.Gibson stated he supported Humiston&Moore Engineers recommendation.
AUDIENCE COMMENTS
Ms.Diane Lustig,Mr.Ken Dawson,Mr.Rick Dykman,Ms.Mary Johnson emphasized the urgency of
obtaining a permit to open Clam Pass as soon as possible and supported Humiston&Moore Engineers
recommendation.
Ms.Linda Roth,Ms.Marcia Cravens did not support Humiston&Moore Engineers recommendation.
Mr.Bill Klauber was concerned about the proposed 24/7 construction and potential noise.
BOARD DISCUSSION
The Board agreed it was imperative for PBSD to proceed on an emergency basis with submitting the
NWP-27 application as USACE recommended was the most appropriate permit to have Clam Pass re-opened
as soon as possible.Some members were concerned about the wider cut proposed for Segment C and
considered amending the construction plans and the suggestion troubled some Board members who agreed
the Board should listen to the experts. Subsequently,Chairman Cravens called for a motion,second and vote.
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APPROVAL OF PBSD RECOMMENDATION TO BCC
Mr. Chandler made a motion, second by Mr. Dallas that the PBSD approve of a
recommendation to the Board of County Commissioners that the Clam Pass Construction plans
as drawn on January 17,2013 by Humiston&Moore Engineers be utilized for an application of
one-time permitting, specifically for emergency dredging to re-open Clam Pass. The Board
voted 6-1 in favor and the motion passed.(O'Brien opposed)
APPROVAL TO EXTEND MR.DORRILL'S CONTRACT
Mr. Dorrill informed the Board on February 12 the BCC plans to discuss his management services
contract that is set to expire in June 2013. Given the Clam Pass emergency conditions that exist and
additional work required, the available options are to either: 1) begin the bid solicitation process anew for
district administrative services; or 2) extend his management services contract by one-year and allow for an
additional four-and-one-half hours compensatory time calculated on a weekly basis.
Mr. Dallas made a motion, second by Ms. O'Brien that PBSD make a recommendation to the
Board of County Commissioners to extend Mr. Dorrill's management services contract by one-
year and include an additional four-and-one-half hours (4.5 hours) of compensatory time
calculated on a weekly basis. The Board voted unanimously in favor and the motion passed.
ADJOURN
IVice Chairman Trecker made a motion, second by Chairman Cravens to adjourn. The Board
voted unanimously in favor,the motion passed and meeting adjourned at 1038 a.m.
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Tom Craven,Chairman Minutes by Lisa Resnick 2/6/2013 10:52:25 AM
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