The URL can be used to link to this page

PBSD MSTBU Agenda 12/04/2013PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICE TAXING & BENEFIT UN NOTICE OF PUBLIC MEETING DECEMBER 4, 2013 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION, - SDAY, DECEMBER 4 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA, 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. Approval of meeting minutes a. November 6 Board Regular Session b. November 12 Ad -hoc Clam Bay Field Guide Committee c. November 13 Landscape & Water Management Committee d. November 19 Survey Committee 6. August water quality analysis presentation by CH2M Hill 7. Administrator's report a. One -way communications and Sunshine Law clarification (Dave Trecker) b. Crosswalks project update c. Status of office relocation d. January 10 orientation /bus tour itinerary e. 2014 North berm restoration f. Monthly financial report 8. Chairman's report a. Status of Clam Bay Field Guide revisions (Dave Trecker) b. PBSD scheduled meetings in December & January 9. Committee reports a. Clam Bay Management Plan update b. * Opening up culverts under Seagate Drive c. Landscape & Water Management update on lakes pilot program d. * Approval of PBSD Survey 10. Old business a. Update on beach renourishment (Susan O'Brien) b. Administrator's Contract and RFP from February, 2009 (Susan O'Brien) c. Update on safety on Oakmont Parkway (Susan O'Brien) 11. Audience comments 12. Adjourn * asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYS ERVICESDIVISION NET. 11/26/2013 3:53:22 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY, NOVEMBER 6, 2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session, Wednesday, September 4 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman Dave Trecker, Vice Chairman Joe Chicurel Frank C. Dickson, II John Domenic Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager John laizzo Michael Levy Susan O'Brien Scott Streckenbein Hunter Hansen Mary McCaughtry Operations Analyst Lisa Resnick, Recording Secretary Also Present Kevin Carter, Field Manager, Dorrill Management Group Tim Hall, Principal, Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation Robert Pendergrass, Chairman, Pelican Bay Foundation Board of Directors Robert Sanchez, Pelican Bay Property Owners Association Public Speakers Ted Raia, Steve Seidel, Robert Sanchez REVISED AGENDA ROLL CALL All members were present. AGENDA APPROVAL Vice Chairman Trecker motioned, Mr. Domenie seconded, to approve the agenda as amended add 8d]. The Board voter) unanimous) , in favor and the motion assed. APPROVAL OF SEPT 26 LANDSCAPE & WATER MANAGEMENT MINUTES Mn Domenie motioned, Dr. Trecker seconded, to approve the September 26 Landscape & Water Management Committee minutes as amended [Scriveners errorl. The Board voted unanimous1v in favor and the motion passed I Pelican Bay Services Division Board Regular Session Minutes Wednesday, November 6, 2013 APPROVAL OF OCT 2 REGULAR SESSION MINUTES Mr. Levy motioned, Mr. Domenie seconded to approve the October 2 Board Regular Session minutes as amended [Scriveners error]. The Board voted unanimously in favor and the motion passed. APPROVAL OF OCT 10 SPECIAL SESSION MINUTES Ms. O'Brien motioned, Vice Chairman Trecker seconded to approve the October 10 Special Session minutes as presenter. The Board voted unanimously in favor and the motion pas sed. ADMINISTRATOR'S REPORT CLAM PASS /CANOE TRAIL MARKERS PILINGS UPDATE Mr. Dorrill informed the Board that several of the canoe trail inarkers pilings were "eaten through" by marine boring -type worms. Allegedly, pilings were treated with "marine -grade pressure- treated lumber" so they should not have failed so quickly. Mr. Hall is looking for a lab that can analyze a piling cross - section to find out whether the posts met industry standards prior to installation. CROSSWALKS PROJECT UPDATE Mr. Dorrill reported that the crosswalks should reach substantial completion by the end of next week. The asphalt patches adjacent to the new pavers are temporary and will be replaced with a concrete header. Construction of the concrete header is scheduled to start Friday. Tentatively, next October, Pelican Bay Boulevard is scheduled to be milled and repaved. STATUS OF OFFICE RELOCATION Mr. Dorrill reported the new office on the third floor is under construction and on -track for staff to move -in by January 1. NEW TELEPHONE SYSTEM Mr. Dorrill reported the office phone system from 1988 failed and a new system will be installed tomorrow. MONTHLY FINANCIAL REPORT Mr. Levy motioned, Ms. O'Brien seconded to accept the October monthly financial report as presented. The Board voted unanimously in favor and the motion passed. Pelican Bay Services Division Board Regular Session Minutes Wednesday, November 6, 2013 CHAIRMAN'S REPORT DISCUSSION AND APPROVAL TO REPRINT CLAM BAY FIELD GUIDES Chairman Cravens formed an ad -hoc committee to edit the Clam Bay Field Guide and assigned himself, Vice Chairman Trecker, and Mr. Domeme to the committee. A motion was made and withdrawn to print 10,000 copies. DISCUSSION OF NATURE SIGNAGE ON BOARDWALKS ALONG CLAM BAY Chairman Cravens introduced a proposal to install self -tour nature signage posted along the Clam Pass boardwalk. Consensus was this was not an appropriate use of public funds. ANNOUNCEMENTS Chairman Cravens announced upcoming meetings. CLAM BAY COMMITTEE REPORT CLAM BAY FUNDING UPDATE Mr. Dorrill reported the County authorized $26,000 to perform the one -year post construction monitoring report and bathymetric survey. The County also preliminarily approved $40,000 for the Clam Bay Management Plan design drawings and 10 -year permit application. Ms. O'Brien motioned, Dice Chairman 'Trecker seconded, to fund the one year post construction monitoring report for Clam Pass including [bathymetric/ survey work or $26,000. The Board voted unanimous! X in avor and the motion Eassed IMPACT OF REPLACING CULVERTS WITH BRIDGE OPINION LETTER REQUEST Ms. O'Brien motioned, for the board to consider asking our engineers if they would be willing to draft a letter to the Naples City Council explaining the possible outcomes on the Clam Bay System should the culverts be removed and replaced with a bridge. Dr. Chicurel amended Ms. O'Brien's motion, for the PBSD board to ask Humiston & Moore Engineers if they would be willing to draft an opinion letter to the [PB.SDJ Board explaining the possible outcomes on the Clam Bay system should the culverts be removed and replaced with a bridge. The Board voted unanimously to approve the amendment to the original motion. The Board voted unanimously to approve the motion as amended and the amended motion passed Pelican Bay Services Division Board Regular Session Minutes Wednesday, November 6, 2013 LANDSCAPE & WATER MANAGEMENT REPORT On November 13, Dr. Serge Thomas, FGCU would give guidance on how to collate and interpret a large amount of water quality data to pinpoint problematic areas in lakes and Mike Bauer, City of Naples, would be invited for a yet to be scheduled December meeting. Vice Chairman Trecker asked members to provide input on water quality presentation. PBSD SURVEY PROCESS (ADD -ON) DAVE TRECKER The Board reviewed the Committee's expedited survey process and the reaction mixed. The Committee asked members to provide input prior to next Wednesday and a Committee meeting would be scheduled shortly thereafter. UPDATE ON BEACH RENOURISHMENT (SUSAN O'BRIEN) Mr. Dorrill reported that the administrative appeal that was blocking the beach renourishment project was withdrawn and the project would move forward. Coastal Zone Management is managing the project and Mr. Dorrill is the point of contact for the Services Division. Ms. O'Brien was concerned about the the project parameters. UPDATE ON RFP FOR MANAGEMENT SERVICES (SUSAN O'BRIEN) Ms. O'Brien informed according to the County's Purchasing Director, an RFP would be issued in February 2014; however, the work to prepare the RFP needs to begin ASAP and Purchasing offered to assist the Board. Mr. Dorrill reported according to the County's Purchasing Director, the process could take 4 -6 months, not one year, and appointing a selection committee in January would be sufficient time for the process to be complete by July 1. Ms. O'Brien did not agree because the original RFP was issued in February, which meant that the preparatory work was done prior to then. Chairman Cravens asked Ms. O'Brien whether it was necessary to make a substantial modification to the original RFP. Ms. O'Brien said yes, because when Mr. Dorrill started, the annual salary was approximately $35,000 based on a scope of services of 16 hours and now the annual salary is ball - parked to be $99,000 based on several increases that she did not believe was accurate. Mr. Dorrill suggested the Board review the RFP and decide how many hours per week it Pelican Bay Services Division Board Regular Session Minutes Wednesday, November 6, 2013 expects the administrator to be available to attend regular meetings, committee meetings, and for individual or urgent -type occurrences. This Board would discuss this item further at the December meeting. UPDATE ON SAFETY ON OAKMONT PARKWAY (SUSAN O'BRIEN) Ms. O'Brien requested the status the Board's motion passed previously to inform the Foundation Board to consider taking action to improve safety on Oakmont Parkway. The Board did not agree on the entity responsible for maintaining this area. UPDATE ON BUS TOUR (SUSAN O'BRIEN) Mr. Dorrill was in process of scheduling the Board's orientation/bus tour for the first week of December or January. PLACEMENT OF SHARED BICYCLE LANE SIGNAGE IN ROAD (JOE CHICUREL) Dr. Chicurel reported that this item does not belong in the survey because the Board already passed a motion to install these signs. COMMERCIAL MEMBERS (DAVE TRECKER) The Board discussed commercial members difficulty attending and lack of interest to fill a vacancy and consensus was to direct the administrator to solicit a commercial member. ADJOURN F ice Chairman Trecker motioned, Ms. O'Brien seconded to adjourn. The Board voted naninlously in avor, the motion assed, and ineetinn ad'ourned Tom Cravens, Chairman Minutes by Lisa Resnick 11/26//2013 10:06:31 AM AD -HOC CLAM BAY FIELD GUIDE COMMITTEE TUESDAY, NOVEMBER 12, 2013 The Ad -Hoc Clam Bay Field Guide Committee of the Pelican Bay Services Division met Tuesday, November 12, 2013 at 3:00 PM at the Community Center at Pelican Bay located at 8960 Hammock Oak Drive, Naples, Florida, 34108. Ad -Hoc Clam Bay Field Guide Committee Tom Cravens, Chairman John Domenie Pelican Bay Services Division Staff Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Dave Trecker Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary Also Present Lauren Gibson, Turrell -Hall & Associates, Inc. Public Speaker Marcia Cravens AGENDA 1. Roll call 2. Audience comments 3. Agenda approval 4. Review and discuss Clam Bay Field Guide 5. Adjourn ROLL CALL All Committee members were present. AGENDA APPROVAL Dr. Trecker motioned, Mr. Domenie seconded to approve the agenda as presented. The Committee voted unanimously in favor and the motion passed. AUDIENCE COMMENTS None REVIEW & DISCUSS CLAM BAY FIELD GUIDE The Committee discussed revising photographs in the Clam Bay Field Guide. Dr. Trecker and Mr. Domenie contributed photographs. Turrell -Hall created the original Field Guide and would also prepare the revised guide. Chairman Cravens motioned, Dr. Trecker seconded to make a recommendation to the full Board to print 20,000 copies of the updated Clam Bay Field Guide. The Committee voted unanimously in favor and the motion passed. Ad -Hoc Clam Bay Field Guide Committee November 12, 2013 Meeting Minutes ADJOURN Chairman Cravens motioned, Dr. Trecker seconded to adjourn. The Committee voted unanimously in favor. the motion passed. and meeting adiourned at 4:15 p.m. Tom Cravens, Chairman 2 Minutes by Lisa Resnick 11/14/2013 3:13:33 PM LANDSCAPE & WATER MANAGEMENT COMMITTEE MEETING MINUTES WEDNESDAY, NOVEMBER 13, 2013 The Landscape & Water Management Committee of the Pelican Bay Services Division met Wednesday, November 13, 2013 . at 1:00 PM at the Community Center at Pelican Bay located at 8960 Hammock Oak Drive, Naples, Florida, 34108. The following members attended: Landscape & Water Management Committee Dave Trecker, Chairman Joe Chicurel Tom Cravens Staff Neil Dorrill, Administrator Kyle Lukasz, Operations Manager 3 in the audience ROLL CALL Frank Dickson, II John Domenie Scott Streckenbein Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary AGENDA All Committee members were present. AGENDA APPROVAL The agenda was approved as presented. STATUS OF LAKE PILOT PROGRAMS Mr. Lukasz reported some of the plants in floating islands experienced die -off and replaced in the Avalon Lake. In lakes with littoral plants, he observed less algae buildup. REVIEW OF UPDATED SLIDES The Committee reviewed the updated water quality presentation and suggested changes. DR. SERGE THOMAS (FGCU) Dr. Serge Thomas, Florida Gulf Coast University gave a presentation about water quality and copper in lakes. ADJOURN Mr. Cravens motioned, Mr. Domenie seconded to adjourn. The Committee voted unanimously in favor, the motion passed, and meeting ad'ourned at 2:30 .m. Dave Trecker, Chairman 31 Minutes by Lisa Resnick 11/26/2013 4:54:42 PM SURVEY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION NOVEMBER 19, 2013 MINUTES The Survey Committee of the Pelican Bay Services Division met Tuesday, November 19, 2013 at 3:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members attended: Survey Committee Tom Cravens, Chairman Susan O'Brien PBSD Board Members Also Present Joe Chicurel John Domenie PBSD Staff Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Participant Pat Bush, Pelican Bay resident Dave Trecker Mike Levy Scott Streckenbein Mary McCaughtry Operations Analyst Lisa Resnick, Recording Secretary AGENDA 1. Roll call 2. Agenda approval 3. Audience comments 4. Approval of October 17 minutes 5. Review of board input and approval of draft survey 6. Adjourn ROLL CALL All committee members were present. AGENDA APPROVAL Ms. O'Brien motioned, Dr. Trecker seconded to approve the agenda as presented. The Committee voted unanimously in favor and the motion passed. AUDIENCE COMMENTS PBSD Board members in the audience did not support doing a survey. 4 Survey Committee of the Pelican Bay Services Division November 19, 2013 Meeting Minutes APPROVAL OF OCTOBER 17 MINUTES Dr. Trecker motioned, Ms. O'Brien seconded to approve the October 17 minutes as presented The Committee voted unanimously in favor and the motion passed. REVIEW OF BOARD INPUT AND APPROVAL OF DRAFT SURVEY FAILED MOTION TO STRIKE CROSSWALKS CATEGORY FROM THE SURVEY Dr. Trecker motioned, Chairman Cravens seconded to strike the crosswalks category from the survey. The Committee voted 0 -3 opposed and the motion ailed. MOTION PASSED TO STRIKE LANDSCAPING CATEGORY FROM THE SURVEY Dr. Trecker motioned, Chairman Cravens seconded to strike the entire category of landscaping from the survey. The Committee voted 2 -1 in favor and the motion passed. Ms. O'Brien o osed MOTION PASSED TO STRIKE BICYCLES CATEGORY FROM SURVEY Dr. Trecker motioned, Chairman Cravens seconded to strike the bicycles category from the survey. The Committee voted 2 -1 in favor and the motion passed. Ms. O'Brien opposed. MOTION PASSED TO LIMIT RESPONSE TO SURVEY TO ONE PER HOUSEHOLD Dr. Trecker motioned, Chairman Cravens seconded to limit the response to the survey to one response per household The Committee voted 2 -1 in favor and the motion passed. Chairman Cravens opposed. The final draft survey would be presented for approval at the next full board meeting. ADJOURN The meeting adjourned at 4:30 p.m. Tom Cravens, Chairman Minutes by L H R J 11/25/2013 10:56:43 AM December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 1 of 13 TECHNICAL MEMORANDUM (D R A F T) C11-112MHILLo Pelican Bay Stormwater Lakes Water Quality Monitoring Program: August 2013 Data Review PREPARED FOR: Kyle Lukasz /Pelican Bay Services Division PREPARED BY: Rafael Vazquez- Burney /CH2M HILL Rick Gorsira /CH2M HILL Steve Gong /CH2M HILL DATE: December 2, 2013 PROJECT NUMBER: 481878.03.31.05 Introduction Pelican Bay, a 2,300 -acre community in Naples, Florida, is adjacent to a 570 -acre mangrove preserve area known as Clam Bay. A stormwater management system that consists of 63 stormwater lakes and associated conveyance connections is an integral part of the development, and was designed to attenuate increased runoff generated by the development. The Pelican Bay Stormwater Lakes are distributed among six drainage basins which ultimately deliver stormwater runoff to the west to Clam Bay (Figure 1). Over the past several years, water quality conditions within Clam Bay have been described by the Florida Department of Environmental Protection (FDEP) as impaired primarily because of the presence of elevated concentrations of copper, and the agency has suggested that stormwater discharges from the Pelican Bay Stormwater Lakes system are one potential source warranting investigation. While some water quality monitoring within the stormwater lakes system had been conducted historically, parameter coverage did not include metals. In November 2011, the Pelican Bay Foundation initiated a water quality monitoring program within 45 of the 63 stormwater lakes within the development to address whether these lakes contained substantive concentrations of stormwater - related metals and other pollutants of potential concern to FDEP. Quarterly monitoring surveys were conducted from November 2011 through February 2013 by Turrell, Hall and Associates, Inc. under contract to Pelican Bay Foundation. Responsibility for administration and performance of the monitoring program was transferred to the Collier County Pelican Bay Services Division (PBSD) prior to the performance of the May 2013 quarterly survey. PBSD conducted the monitoring activities in May and August 2013; chemical analyses for these two quarters were performed by the Collier County laboratory. In October 2013, PBSD elected to retain CH21M HILL to conduct the next four quarters of water quality monitoring within the 45 Pelican Bay Stormwater Lakes monitored since November 2011. Additionally, the monitoring scope of services was amended by PBSD to include performance of a review of the August 2013 water quality data generated by monitoring by PBSD staff. The data were provided to CH21M HILL in early November 2013. This technical memorandum summarizes the data generated by PBSD during the August 2013 water quality monitoring event, and compares the August 2013 monitoring results to historical water quality data gathered since November 2011. PBSD-TASK 5- TECHMEMO_REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 2 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW FIGURE 1 Locations of Pelican Bay Stormwater Lake Basins and Monitoring Stations in Relation to Clam Bay Pelican Bay Stormwater Lakes Water Quality Monitoring Program GULF OF MEXICO PBSD TASK 5-TECHMEMO REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M HMI Page 3 of 13 PELICAN BAY STORMWATER WOES WATER QUALITY MONITORING PROGRAM: AUGUST 2017 DATA REVIEW Summary of August 2013 Water Quality Data In August 2013, PBSD conducted sampling of the 45 monitoring stations shown in Figure 1. Surface water grab samples were collected by PBSD staff and submitted to the County's analytical laboratory for analysis of the following parameters: • Temperature • Conductivity • Dissolved Oxygen (DO) • pH • Turbidity • Nitrate • Nitrite • Ammonia • Total Kjeldahl Nitrogen (TKN) • Ortho Phosphate • Total Phosphorus (TP) • Hardness • Cadmium • Copper • Zinc • Arsenic • Lead • Calcium • Magnesium Appendix A presents the water quality results for all of the parameters analyzed in August 2013. Because water quality concerns regarding these stormwater lakes revolve mostly around nitrogen, phosphorus, and copper, evaluations presented herein were focused on these parameters. Nitrogen Concentrations Nitrogen monitoring in the Pelican Bay stormwater lakes consists of analyses of several forms of nitrogen including nitrate, nitrite, ammonia, and TKN. Because TKN represents the sum of ammonia plus organic nitrogen (ON), the concentration of ON can be calculated by subtracting the concentration of ammonia from TKN. Total nitrogen is defined as the sum of nitrate, nitrite, ammonia, and ON. The nitrogen data were evaluated by calculation of the drainage basin means for each of these nitrogen forms, with the means generated using all of the August 2013 station values per each basin. Figure 2 compares the average total nitrogen concentration for each basin, and reflects the relative contributions of each form of nitrogen to the basin mean. Average TN in August 2013 in each basin ranged from approximately 0.8 to 1.4 mg/L. Basin 2 had the highest TN average (approximately 1.4 mg/L), while Basins 3 and 5 had the lowest averages (approximately 0.8 mg/L). Figure 2 shows that most of the nitrogen within the stromwater lakes is in the form of organic nitrogen. On average, approximately 80 percent of the total nitrogen can be attributed to organic nitrogen. The remainder of the nitrogen is mostly nitrate- nitrogen. In aquatic systems, such as the stormwater lakes at Pelican Bay, ON typically comprises a significant fraction of the mass of wetland plants, algae, and soils. This mass contributes to the background concentration of TN, which is typically in the form ON and is due to decay processes in the system as well as algae uptake of nitrogen from the water column. Typical background concentrations in stormwater systems range from 0.6 mg/L to 1 mg/L depending on the nitrogen loading that they experience. During the August 2013 sampling event, the stormwater lakes within Pelican Bay were within this range and experienced only slightly elevated PBSD_TASK 5- TECHMEMO_REVI.DOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 4 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW TN levels. The presence of nitrate and ammonia, and slightly elevated TN particularly in Basin 2, is likely due to the application of fertilizers within the basins. FIGURE 2 Average Total Nitrogen Concentrations by Basin in August 2013 Pelican Bay Stormwater Lakes Water Quality Monitoring Program 1.6 _ 1.4 J QD f 1.2 C 0 1.0 c CU c 0.8 0 U c 04 0.6 0 Z 0.4 ~ 0.2 0.0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 Nitrate ■ Nitrite Ammonia ON To assess the variability of the nitrogen values from the different sampling locations within each basin, box plots were developed for TN. Box plots are a graphical method for summarization of data variability. For a data set representing all of the TN values for a given basin, the median value is identified along with various measures of how variable the data within the basin are (maximum and minimum values as well as the 75th and 25`h percentile values). If extreme outlier values are present, they generally are excluded from these evaluations of variability, but are shown graphically as indicated in Figure 3. Generally, the key comparison is of the median values, but data sets (in this case, basins) where the variability bar from the 25'h to the 75`h percentile values overlap are typically not considered significantly different from each other. Figure 4 compares the six Pelican Bay Stormwater Lakes basins based on the August 2013 TN data. Basin 4 had the greatest level of variability with one sample as high as 2.7 mg /L TN, which was considered an outlier. Basin 3 also showed substantive variability with station TN values ranging from 0.1 to 1.5 mg /L. Basins 1, 2, 5, and 6 showed similar results with much less variability reflected between their individual lakes. Basin 2 had the highest median value for TN this quarter, and based on the relative variability reflected in the box plots was likely significantly higher in TN concentrations compared to Basins 1, 3, 5, and 6. In terms of relative contribution of TN loadings to Clam Bay from the Pelican Bay Stormwater Lakes system, Basin 2 had the highest potential contribution based on the nitrogen concentration data. Flow records are needed to address actual pollutant loading comparisons. PBSD TASK 5- TECHMEMO REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 5 of 13 PELICAN SAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW FIGURE 3 Explanation of the Features of a Box Plot Pelican Bay Stormwater Lakes Water Quality Monitoring Program Outlier t— MAXIMUM m c w — 3: f— MINIMUM Sampling Location FIGURE 4 Variability of TN Results per Basin for August 3013 Results Pelican Bay Stormwater Lakes Water Quality Monitoring Program PBSD_TASK 5- TECHMEMO_REVI.DOC 5 COPYRIGHT 2013 BY CH2M HILL. INC. • COMPANY CONFIDENTIAL 03 (76' Percentile) cg MEDIAN d E m m a T �— Q1 (25" Percentile) M 3: f— MINIMUM Sampling Location FIGURE 4 Variability of TN Results per Basin for August 3013 Results Pelican Bay Stormwater Lakes Water Quality Monitoring Program PBSD_TASK 5- TECHMEMO_REVI.DOC 5 COPYRIGHT 2013 BY CH2M HILL. INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 6 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW Phosphorus Concentrations Phosphorus monitoring in the Pelican Bay Stormwater Lakes consists of analysis of two forms of phosphorus, orthophosphate and total phosphorus (TP). Orthophosphate represents the inorganic form of TP. The TP data were evaluated by calculation of the drainage basin means for each of these phosphorus forms, with the means generated using all of the August 2013 station values per each basin. Figure 5 compares the average TP concentration for each basin, and reflects the relative contributions of each form of phosphorus to the basin mean. Average TP in August 2013 in each basin ranged from approximately 0.07 to 0.28 mg /L. Basin 3 had the highest TP average (approximately 0.28 mg /L), while Basins 1 and 6 had the lowest averages (approximately 0.07 and 0.08 mg /L, respectively). For five of the six basins, approximately 40 to 60 percent of the TP was in the form of orthophosphate; the remainder of the TP was organic phosphorus. In Basin 3, the orthophosphate fraction represented approximately 90 percent of the TP present. The lakes that have higher ratios of orthophosphate can be considered to have a more direct influence from fertilizer practices. Higher concentrations of orthophosphate are more conducive to algal blooms. FIGURE 5 Average Total Phosphorus Concentrations by Basin in August 2013 Pelican Bay Stormwater Lakes Water Quality Monitoring Program To assess the variability of the phosphorus values from the different sampling locations within each basin, box plots were developed for TP. Figure 6 compares the six Pelican Bay Stormwater Lakes basins based on the August 2013 TP data. Basin 3 had the greatest level of variability with one sample as high as 0.6 mg /L TP. Basins2 and 4 also showed significant TP variability with lake samples that ranged from 0.05 up to 0.4 mg /L. Basins 1, 5, and 6 had station values reflecting relatively little variability with concentrations ranging from 0.05 to 0.15 mg /L. In terms of relative contribution of TP loadings to Clam Bay from the Pelican Bay Stormwater Lakes system, Basin 3 had the highest potential contribution based on the phosphorus concentration data. Flow records are needed to address actual pollutant loading comparisons. PBSD TASK 5-TECHMEMO REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 7 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW FIGURE 6 Variability of TP Results per Basin for August 3013 Results Pelican Bay Stormwater Lakes Water Quality Monitoring Program 0.7 Max Outlier 0.6 0.5 - 0.4 - 0.3 0.2 0.1 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 PBSD_TASK 5- TECHMEMO_REVI.DOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH21A Hill Page 8 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW Copper Concentrations Copper monitoring in the Pelican Bay Stormwater Lakes consists of analysis of the samples for total recoverable copper. Figure 7 presents the average copper concentrations for each basin. Average copper in August 2013 in each basin ranged between 3 and 73 pg /L. Basin 4 had the highest copper average (approximately 73 µg /L), while Basin 6 had the lowest average (approximately 3 µg /L). FIGURE 7 Average Copper Concentrations by Basin in August 2013 Pelican Bay Stormwater Lakes Water Quality Monitoring Program To assess the variability of the copper values from the different sampling locations within each basin, box plots were developed for total recoverable copper. Figure 8 compares the six Pelican Bay Stormwater Lakes basins based on the August 2013 copper data. Basin 4 showed the greatest level of variability with one sample as high as 251 µg /L. Basin 2 also showed substantive variability with individual lake samples that ranged between 9 and 162 µg /L. The other four basins showed some variability but nearly all values in these basins were below 50 µg /L. Basin 4 had the highest median copper value this quarter. PBSD TASK 5- TECHMEMO REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 9 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW FIGURE 8 Variability of Copper Results by Basin in August 3013 Pelican Bay Stormwater Lakes Water Quality Monitoring Program 300 Max Outlier 250 200 150 100 50 - 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 The surface water quality standard for copper in the State of Florida's Class III freshwater lakes is a calculated value and varies based largely on the documented water hardness. This standard is not directly applicable to the Pelican Bay Stormwater Lakes since they are man -made lakes designed to accomplish stormwater treatment and runoff management. However, the calculated values are of interest in that they provide a useful set of reference values for comparison with the monitoring results. Although hardness data is not available for the entire period of record, the limited hardness values available for the May and August 2013 monitoring in the Pelican Bay stormwater lakes ranged between 110 and 241 mg /L CaCO3. Applying these values to the calculation formula provided in Chapter 62 -302, Florida Administrative Code yields copper reference values of 12 and 20 µg/L, respectively. Water within the stormwater lakes at Pelican Bay in August 2013, on average, reflected concentrations which were above these reference values for copper. Comparison of August 2013 and Historical Monitoring Data The historical monitoring data from November 2011 through August 2013 were compiled by CH2M HILL, and analyzed to generate basin -level descriptive statistics for all parameters monitored over the period of record. Basin mean values, standard deviations, minimum and maximum values were summarized, and the means for each basin each quarter were used to generate time series plots for total nitrogen, total phosphorus, and total recoverable copper comparing the basins across the entire period of record. The time series plots served as the means of comparing the August 2013 data with the historical records up through May 2013. Figure 9 presents a time series plot depicting the trend in TN concentrations for the period of record. In general, a downward trend is observed in TN during the period of record of November 2011 through August 2013. Basin 2 and Basin 4 have been observed to have higher levels of TN than the other basins in most quarters, including August 2013. PBSD_TASK 5- TECHMEMO_REVI.DOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 10 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW FIGURE 9 Basin Average Total Nitrogen Time Series for Period of Record Pelican Bay Storm water Lakes Water Quality Monitoring Program 3.0 2.5 J c _.._, 0 1.5 t . 1.0 0.5 0.0 Nov -11 Feb -12 May -12 Aug -12 Nov -12 Feb -13 May -13 Aug -13 —i11 -1 60 2 --ti? -- 3 —Q — 4 rte_.. 5 4 6 Figure 10 presents a time series depicting the trend in TP concentrations for the period of record. In general, no upward or downward trend was evident in TP during the period of record of November 2011 through August 2013. With the exception of some outliers observed in Basins 4 and 6, Basin 3 has been observed to have higher levels of TP than the other basins in most quarters, including August 2013. FIGURE 10 Basin Average Total Phosphorus Time Series for Period of Record Peucan tray .�tormwater LoKes water cluouty tvionitonng Program 0.90 0.80 0.70 tw 0.60 0 0.50 °- 0.40 0 a 0.30 0 0.20 0.10 0.00 Sep -11 Dec -11 Apr -12 Jul -12 Oct -12 Jan -13 May -13 Aug -13 Nov -13 - 1 --0— 2. 3 —0— 4 . 5 #4 6 10 PBSD TASK 5- TECHMEMO REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 11 of 13 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW Figure 11 presents a time series depicting the trend in copper concentrations for the period of record. In general, a slight decreasing trend is observed in copper during the period of record of November 2011 through August 2013. Basins 2 and 4 have had higher levels of copper than the other basins in most quarters through March 2013. An extreme outlier value was noted in the May 2013 data for Station 4 -8 (12,060 pg /L); exclusion of that value from the database would result in a Basin 4 average for May 2013 of approximately 336 pg /L— a value much more in line with the other data trend lines for that quarter. Quality control review of the indicated extreme outlier is warranted. A substantive decrease in copper concentrations is reflected by many of the water quality data values generated by the May and August 2013 monitoring by PBSD. At this point in time, it remains unclear as to whether these reductions compared to the preceding quarters of monitoring data reflect the change in the sampling team and possible differences in sample collection methods, the change in analytical laboratories involved, or perhaps a change in the management practices for the applicable lakes. More robust interpretive comments may be possible in the future following further communications with PBSD regarding possible contributing factors influencing this apparent trend. FIGURE 11 Basin Average Total Recoverable Copper Time Series for Period of Record Pelican Bay Stormwater Lakes Water Quality Monitoring Program Conclusions and Recommendations Based on the August 2013 monitoring results for nitrogen and phosphorus, the historical patterns observed in terms of differences between the six Pelican Bay Stormwater Lakes basins appear to have been maintained. Basins 2 and 4 exhibited the highest mean total nitrogen levels while Basin 3 exhibited the highest average total phosphorus levels. However, there were some notable outlier values which drove specific quarterly total phosphorus basin averages for Basins 4 and 6 substantively out of alignment with the other quarterly data. In terms of copper, a similar pattern was evident. Basins 2 and 4 generally exhibited higher basin averages than the other four basins, with a quarterly mean for Basin 2 seemingly an outlier and a particular station outlier within Basin 4 driving the May 2013 quarterly mean for that basin into an apparently abnormal range. With the exception of the referenced outlier value, it would appear that the majority of the copper PBSD_TASK 5- TECHMEMO_REVLDOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL 1600 J on 1400 Q) 1200 a 0 1000 U 800 ru a� 600 0 400 re � 200 o ~ 0 W Sep-11 Dec -11 Apr -12 Jul -12 Oct -12 Jan -13 May -13 Aug -13 Nov -13 -iii -1 -0- 2 o 3 -0- 4 , 5 1 6 Conclusions and Recommendations Based on the August 2013 monitoring results for nitrogen and phosphorus, the historical patterns observed in terms of differences between the six Pelican Bay Stormwater Lakes basins appear to have been maintained. Basins 2 and 4 exhibited the highest mean total nitrogen levels while Basin 3 exhibited the highest average total phosphorus levels. However, there were some notable outlier values which drove specific quarterly total phosphorus basin averages for Basins 4 and 6 substantively out of alignment with the other quarterly data. In terms of copper, a similar pattern was evident. Basins 2 and 4 generally exhibited higher basin averages than the other four basins, with a quarterly mean for Basin 2 seemingly an outlier and a particular station outlier within Basin 4 driving the May 2013 quarterly mean for that basin into an apparently abnormal range. With the exception of the referenced outlier value, it would appear that the majority of the copper PBSD_TASK 5- TECHMEMO_REVLDOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services DMsion Board Regular Session 6. August water quality analysis presentation by CH2M HNI Page 12 of 13 PEMAN SAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2017 DATA REVIEW concentrations in these stormwater management basins documented during May and August 2013 were substantively lower than those documented in prior quarters. Copper can be present in either or both a dissolved and a particulate- associated state. It is noted that only total recoverable copper has been analyzed to date. In terms of assessing the ecological significance of the copper present, it would be important to know how much is present in the dissolved state since this is the most bioavailable form. It is perhaps relevant that copper solubility is primarily a function of pH, where higher pH levels lead to lower copper solubility. Based on the historical water quality monitoring records, it appears that most of the pH measurements taken during the period of record show pH levels above 7, which may indicate that much of the copper is present in particulate rather than dissolved form. Without a direct measure of the dissolved as well as total recoverable copper concentrations, however, this remains a speculative rather than definitive observation. Based on this focused review of the nutrient and copper concentrations documented by the August 2013 and historical information, several recommendations are offered for PBSD consideration: 1. Further discussions with PBSD staff should occur to improve the CH2M HILL Team's understanding of the historical applications of copper -based chemicals for aquatic vegetation control. These communications should address the relative dosages applied to the different lakes within the six Pelican Bay basins, as well as the temporal relationships of those applications (seasonality and change over the course of the period of record). 2. Further discussions with PBSD staff and /or other land managers involved in fertilization practices for lands surrounding the PBSD- managed stormwater lakes to improve the CH2M HILL Team's understanding of the historical applications of nitrogen and phosphorus for landscape enhancements around the lakes. Ideally, these communications should address dosages and seasonality of applications. 3. Consideration should be given to quantification of stormwater flows through the six Pelican Bay basins. As a minimum, this attempt to quantify flows should be conducted at the downstream lakes where discharges contribute directly or indirectly to stormwater loading to Clam Bay. Hydrologic quantification should include retrieval of relevant regional rainfall records pertinent to monitoring future stormwater flows from Pelican Bay into Clam Bay. 4. For future monitoring of water quality in the Pelican Bay Stormwater Lakes, sampling methods should be refined to minimize risk of re- suspension of bottom sediments into the water column prior to water sample collection. It is suspected that such re- suspension may have contributed to some of the outlier (high) values of nitrogen, phosphorus, and copper found in the historical database. S. At some point in the future, consideration maybe warranted of analyzing both dissolved as well as total recoverable copper concentrations in order to confirm if the indicated copper concentrations are truly bioavailable and likely to represent an ecologically significant risk to biological integrity of the aquatic communities residing in the receiving waters of Clam Bay. t2 PSSD-TASK S-TECHMEMO- REVI.DOC December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Pape 13 of 13 PELICAN SAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM: AUGUST 2013 DATA REVIEW Appendix A Analytical Results of the August 2013 Monitoring of the Pelican Bay Stormwater lakes PSG TASK S-TECHMEMO REVI.DOC COPYRIGHT 2013 BY CH2M HILL, INC. • COMPANY CONFIDENTIAL December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 1 of 17 Presentation to Pelican Bay Services Division Stormwater Lakes Water Quality Monitoring Services Task 5: Review of August 2013 Data Rafael Vazquez - Burney Rick Gorsira Steve Gong CH2MHiLL December 4, 2013 The Pelican Bay B4Sp16 LJ.. Li Stormwater Lake System u ,u 4 Y • 6 Management Basins • Monitoring of 45 of the 63 Stormwater lakes • Sampling conducted by PBSD staff • Chemical analyses conducted by Collier County laboratory • Data review and comparison with historical surveys by CH2M HILL IU CU1!EAY k!TPoEhTWtW.4,4' I 2 1 '�sT`ONTOGTONS J (Modified from Turrell, Hall and Associates Exhibit) 1 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 2 of 17 2 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 3 of 17 Example of Previous Bar Chart Comparisons of Stations (TKN) ..,�.,..K..,.............,.... .....,,�,,..�� Data Review Process • Spreadsheet -based historical data sets provided by PBSD • We restructured the data sets to support generation of basic descriptive statistical summaries of the historical data for each of the 45 stations • We then added the August 2013 data set and generated basin -level summary statistics for each quarter • Graphical summaries — Basin -based bar charts and box plots for the August 2013 data for the 3 key parameters: Copper, Total Phosphorus, and Total Nitrogen — Basin -based time series graphs for Copper, Total Phosphorus, and Total Nitrogen to compare basins across the full period of record s 3 .y December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 4of17 �:�aaaaa �!RdEl�L•af�7��® El ®a ® ®aa® December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 5 of 17 Bar Charts for August 2013 Total Nitrogen, Total =_ Phosphorus, and Total Recoverable Copper 9 August 2013 Bar Chart Comparison of Basins Based on Total Nitrogen 1.6 1.4 J 1.2 O 1.0 0.8 s ?0.6 z 0.4 0.2 0.0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ■Nitrate Nitrite ■Arnamia NON + 10 R December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 6 of 17 August 2013 Bar Chart Comparison of Basins Based on Total Phosphorus 0.30 0.25 k0.20 020 1 2 yLa 0.15 O L a ' X0.10 0.05 0.00 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ■Orthophosphate ■ Organic Phosphorus 11 August 2013 Bar Chart Comparison of Basins Based on Copper r° 60 70 50 0 wi V a 40 m m 030 cc 20 10 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 12 C:1 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 7 of 17 Box Plots for August 2013 Total Nitrogen, Total Phosphorus, and Total r Recoverable Copper 13 What's a Box Plot and What Does it Tell Us? X . - oo- MAXIMUM 1 — 03(75^Pe tile) — MEDIAN e a +— 01 (25^ Percx We) MINIMUM Sampling Location 14 7 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH21VI Hill Page 8 of 17 August 2013 Basin Comparisons for Total Nitrogen 3 2.5 =?=� 1.5 1 0.5 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 Min Outlier Mez Outlier .i 16 i Box Plot Comparisons 4' X •—guar _�.T � •_ awwu d E �2 R 0W you war a R I Z4 = m 1 � Sampling Location 15 August 2013 Basin Comparisons for Total Nitrogen 3 2.5 =?=� 1.5 1 0.5 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 Min Outlier Mez Outlier .i 16 i December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 9 of 17 August 2013 Basin Comparisons for Total Phosphorus 0.7 yfi ` 0.6 0.5 0.4 0.3 0.2 0.1 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 x Mln Outlier i Max Outler 17 August 2013 Basin Comparisons for Copper 300 250 200 150 100 50 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ).MM Outller Max OutIlar 18 0 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 10 of 17 Time Series Graphs Summarizing Period of Record Basin Averages for Total Nitrogen, Total Phosphorus, and Total Recoverable Copper Period of Record Time Series: Total Nitroaen Total Nitrogen in Pelican Bay 3D0 250 2.00 150 1.00 050 Sep-11 D-11 ApP12 JukI2 Ort42 1-13 Mar -13 Aug-13 N., 13 DaW of D.W C.L t.n -i -1 -* -2 --6 -3 -4 4 t5 - 6 19 E21 LL.J December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 11 of 17 Period of Record Time Series: Total Phosphorus Total Phosphorus in Pelican Bay 030 oeo s- 0.70 a 0.60 0.50 K 0.40 4 0.30...- 020 0.00 Sep -11 OK-11 Ap,12 Jol -12 W -12 Jan -13 May -13 Aug -13 Date of Data Collection Period of Record Time Series: Copper Copper in Pelican Bay N ;,: I !. 1600.0 14900 _ 1tuu0 3 1aoo.o _ SDJ.O 600.0 400.0 200.0 - -° -.-�. 0.0 is IW Sep -11 Dec -11 ApR12 Jul- 2 Oct-12 W-13 May 13 Aug -13 Nov -13 Dare (d DO. collecrinn -Al, -1 --i - -2 f 3 0 4 --0-5 -f- -6 21 22 11 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 12 of 17 Supplemental Evaluation of Spatial Relationships Within Each Basin ■ Questions Posed: — How do the lakes within each basin compare in terms of Cu, TP, and TN? — Are there any evident differences attributable to upstream to downstream lake positions? — Are there any evident differences attributable to proximal land use categories? 23 12 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 13 of 17 13 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 14 of 17 14 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 15 of 17 Preliminary Assessment of Spatial Relationships ■ How do the lakes within each basin compare in terms of Cu, TP, and TN? — Basin differences noted from graphical summaries are evident for these parameters ■ Are there any evident differences attributable to a_, upstream to downstream lake positions? — No clear upstream /downstream relationships identified ■ Are there any evident differences attributable to proximal land use categories? — Some of the golf course lakes showed elevated Cu; several purely residential lakes showed lower Cu; but no definitive conclusions yet supported 30 15 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 16 of 17 Tentative Observations and Recommendations ■ The lakes are diverse in "maturity" — improved understanding of historical use of fertilizer and Cu- based vegetation controls would strengthen further interpretation of the cumulative data. ■ Flow measures for basin outflows are needed to support calculation of relative pollutant loading contributions. ■ The lakes are relatively shallow and sediments r appear susceptible to re- suspension. Some indications that elevated concentrations in the past .•, are correlated with higher turbidity values. ■ Differentiation between dissolved and particulate - related Cu would be helpful for ecological risk evaluations in the future. 31 Update on Quarterly Monitoring ■ Stations orientation /kick _ off meeting held November 14 Y ■ November sampling conducted November 19 », and 20 ■ Samples are being chemically analyzed ■ Data review and tech memo later this month ■ Briefing on the November monitoring data scheduled for the January Board meeting 32 16 December 4, 2013 Pelican Bay Services Division Board Regular Session 6. August water quality analysis presentation by CH2M Hill Page 17 of 17 For Additional Information, Please Contact Presentation to Pelican Bay Services Division Stormwater Lakes Water Quality Monitoring Services Task 5: Review of August 2013 Data Rafael Vazquez- Burney "I Rick Gorsira Steve Gong CH2MHII_I_ December 4, 2013 17 December 4, 2013 Pelican Bay Services Division Board Regular Session 7d. Administrator's Report - January 10 orientation bus tour itinerary Page 1 of 1 Friday, January 10, 2014 (9 a.m -Noon) 1. Meet at Community Center at 9:00 a.m. to board Trolley. A. Review: 1. PB History 2. Structure 3. Governance 11. Water Management Tour Starting at US 41 working west to the Sand Piper Swale to include Landscaping and Street Lighting. 111. Proceed from Sand Piper Parking to board trams and tour the North Berm. Pick Trolley back up at The Commons Tram Station. IV. Proceed to Field Office and tour maintenance operation. V. End at kayak launch area near Waldorf to tour Clam Bay with Tim Hall. Qm �,. '�. ;• p' 9NX. Ir s %�':., ,xr {' #,,�,�'i °:..r. }1�' ,. I.n+,'.rz; r' •r �mj Z t,.4k�, ,.�`k ^•F ` .,» ,`" r mot` �i s Tr }y,' ♦ Y'. � � SF' 'HF x t Pi 4' C1. ' v}(s: '44"i"y ¢_�,rt' 14. }`'�' i "w ,r S. Y y i c 3`la a r '.ye. zx i i "Ito Aij PELICAN BAY PELICAN BAY j F SYSTEM Ill & IV) S DISTRICT �•F �! t . 801 LAUREL OAK DRIVE, SUITE 605 N. BERM ( SERVICE OVERALL AERIAL EXHIBIT F r I NAPLES, FL 34108 R a� G m ,$ o 3 � a � sa c m s (7f ;Q !2 {¢ QI �f �7 ■|$! ,7 ƒ « \ } m( k / 62 ) g %' �� n )@ R* m §m 9« ® § _ ± ml /\ §\ � \ 2 - n * � p )k J2 - 55 « | §¢mn� \ % D /§ 24 K2 / ® %2 %2 @ / O z % § rn� -n -n ® �° ) CD \ w \ m ¥ O r d _0 om { -10 �o * A@ o $ o/ %0 \ }k )/ 0 /) &/ d X / 2 w \ |oii ■- ■ PELICAN BAY __ Mm PELICAN BAY ■ / ��k) ■ | | As SERVICES DISTRICT _ — \ \ ƒ�m! m LAUREL OAK _v am m |i ' . =a m��,ama NAPLES, e »a (7f ;Q !2 {¢ QI �f �7 ■|$! ,7 ƒ « Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Accrued Wages Payable Goods Received /Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 1 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - November 30, 2013 Operating Fund 109 - FY 2014 (Unaudited) Assets 966,195.17 1,179.75 963,234.15 $ 1,930,609.07 $ 1,930,609.07 Liabilities and Fund Balance $ 37,274.62 22,024.66 $ 59,299.28 768, 846.07 1,102,463.72 1,871,309.79 Total Liabilities and Fund Balance $ 1,930,609.07 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 2 of 13 Page 1 of 3 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - November 30, 2013 Operating Fund 109 - FY 2014 (Unaudited) Annual YTD YTO Budget Budget Actual Variance Operating Revenues: Carryforward $ 796,800.00 $ 796,800.00 $ 796,800.00 $ Special Assessment - Water Management Admin 742,500.00 111,375.00 112,349.60 974.60 Special Assessment - Right of Way Beautification 1,947,100.00 292,065.00 294,613.77 2,548.77 Charges for Services 1,500.00 - - - Miscelianeous Revenue Reserve Interest 15,200.00 1,266.67 427.74 (838.93) Total Operating Revenues $ 3,367,800.00 $ 1,201,506.67 $ 1,204,191.11 $ 2,684.44 Operating Expenditures: Water Management Administration Payroll Expense $ 46,500.00 $ 8,900.00 $ 4,774.27 $ 4,125.73 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 200.00 IT Office Automation /Billing Hr. 4,500.00 - - - Indirect Cost Reimbursement 80,300.00 40,200.00 40,150.00 50.00 Inter Payment /Mnt. Site Ins. Assessment 15,900.00 - - - Other Contractural Services 37,500.00 5,500.00 5,425.00 75.00 Telephone 3,600.00 600.00 458.50 141.50 Postage and Freight 1,700.00 100.00 17.99 82.01 Rent Buildings and Equipment 11,000.00 2,800.00 2,726.90 73.10 Insurance - General 900.00 - - - Printing, Binding and Copying 1,800.00 Clerk's Recording Fees 1,200.00 - Legal Advertising 1,200.00 200.00 124.00 76.00 Other Office and Operating Supplies 2,200.00 200.00 71.00 129.00 Training and Education 1,100.00 100.00 - 100.00 Total Water Management Admin Operating $ 218,400.00 $ 58,600.00 $ 53,747.66 $ 4,852.34 Water Management Field Operations Payroll Expense $ 141,600.00 $ 27,200.00 $ 15,238.15 $ 11,961.85 Engineering Fees 32,500.00 5,400.00 2,907.50 2,492.50 Flood Control Berm and Swale Mntc. 18,000.00 12,000.00 11,750.00 250.00 Landscape Materials /Replanting Program 8,500.00 400.00 400.00 Interdepartmental Payment (Water Quality Lab) 29,100.00 4,900.00 2,630.00 2,270.00 Plan Review Fees 1,500,00 - - - Other Contractural Services 1,000.00 200.00 200.00 Temporary Labor 44,900.00 10,900.00 15,570.00 (4,670.00) Telephone 500.00 100.00 36.04 63.96 Trash and Garbage 5,700.00 1,400.00 1,508.00 (108.00) Motor Pool Rental Charge 200.00 - Insurance - General 2,400.00 Insurance - Auto 900.00 Building Repairs & Mntc. 1,700.00 - - Fleet Maintenance and Parts 3,900.00 700.00 3,850.66 (3,150.66) Fuel and Lubricants 3,400.00 600.00 21170 388.30 Tree Triming 52,000.00 4,300.00 2,496.00 1,804.00 Clothing and Uniforms 1,100.00 300.00 476.35 (176.35) Personal Safety Equipment 500.00 300-00 295.49 4.51 Page 1 of 3 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 3 of 13 Fertilizer and Herbicides 89,400.00 13,200.00 10,855.00 2,345.00 Other Repairs and Maintenance 1,500.00 300.00 109.67 190.33 Other Operating Supplies and Equipment 2,500.00 400.00 528.S8 (128.58) Total Water Management Field Operating $ 442,800.00 $ 82,600.00 $ 68,463.14 $ 14,136.86 Right of Way Beautification - Operating 2,500.00 300.00 248.09 51.91 Payroll Expense $ 47,900.00 $ 9,200,00 $ 4,918.97 $ 4,281.03 Emergency Repairs and Maintenance 7,400.00 - - - IT Direct Capital 200.00 500.00 - 276.81 Office Automation 9,700.00 - 313.55 - Other Contractural Services 45,100.00 7,500.00 6,909.88 590.12 Telephone 3,600.00 300.00 353.00 (53.00) Postage 2,200.00 200.00 17.99 182.01 Rent Buildings /Equipment /Storage 12,200.00 3,100.00 2,906.79 193.21 Insurance - General 500.00 - - - Printing, Binding and Copying 2,600.00 200.00 - 200.00 Clerk's Recording 1,500.00 100.00 - 100.00 Legal Advertising 1,500.00 200.00 130.22 69.78 Office Supplies General 2,700.00 200.00 71.00 129.00 Training and Education 1,500.00 100.00 100.00 Total Right of Way Beautification Operating $ 138,600.00 $ 21,100.00 $ 15,307.85 $ 5,792.15 Right of Way Beautification - Field Payroll Expense S 809,600.00 $ 155,700.00 $ 80,125.05 $ 75,574.95 Emergency Maintenance and Repairs 3,300.00 - - Flood Control (Water Use & Swale /Berm Mntc.) 89,900.00 13,500.00 12,238.55 1,261.45 Pest Control 10,000.00 1,700.00 - 1,700.00 Landscape Incidentals 2,500.00 300.00 248.09 51.91 Other Contractural Services 29,500.00 7,800.00 7,850.00 (50.00) Temporary labor 201,400.00 51,600.00 55,209.84 (3,609.84) Telephone 3,200.00 500.00 22319 276.81 Electricity 3,400.00 600.00 313.55 286.45 Trash and Garbage 17,000.00 3,500.00 2,911.46 588.54 Rent Equipment 2,500.00 400.00 18.14 381.86 Motor Pool Rental Charge 100.00 - - - Insurance - General 8,900.00 Insurance - Auto 10,000.00 Building Repairs and Maintenance 1,700.00 - - Fleet Maintenance and Parts 20,900.00 3,500.00 4,535.30 (1,035.30) Fuel and Lubricants 55,500.00 8,300.00 8,364.98 (64.98) Licenses, Permits, Training 800.00 100.00 - 100.00 Tree Triming 96,400.00 19,300.00 19,300.00 Clothing and Uniforms 9,400.00 1,800.00 1,576.76 223.24 Personal Safety Equipment 3,000.00 500.00 295.49 204.51 Fertilizer and Herbicides 62,000.00 22,300.00 23,560.10 (1,260.10) Landscape Maintenance 46,000.00 11,000.00 10,924.20 75.80 Mulch /Landscape Materials 52,000.00 21,800.00 21,664.75 135.25 Pathway Repairs 6,000.00 - - - Sprinkler Maintenance 30,000.00 5,700.00 4,457.07 1,242.93 Painting Supplies 800.00 100.00 17.93 82.07 Traffic Signs 3,000.00 500.00 - 500.00 Minor Operating Equipment 3,700.00 600.00 478.94 121.06 Other Operating Supplies 9,000.00 1,500.00 2,363.05 (863.05) Total Right of Way Beautification - Field Operating $ 1,591,500.00 $ 332,600.00 $ 237,376.44 $ 95,223.56 Total Operating Expenditures 5 2,391,300.00 $ 494,900.00 $ 374,895.09 S 120,004.91 Page 2 of 3 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 4 of 13 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 1,000.00 $ $ $ General 11,300.00 Total Water Management Field Operations Capital $ 12,300.00 $ $ $ Right of Way Beautification - Field Autos and Trucks $ $ $ $ Other Machinery and Equipmeny 4,200.00 Total Right of Way Beautification - Field Capital $ 4,200.00 Total Capital Expenditures $ 16,500.00 $ $ Total Operating Expenditures $ 2,407,800.00 $ 494,900.00 $ 374,895.09 $ 120,004.91 Non - Operating Expenditures: Transfer to Fund 322 $ 210,000.00 $ - $ $ Tax Collector Fees 82,700.00 12,405.00 8,131.46 4,273.54 Property Appraiser Fees 72,700.00 43,620.00 41,356.57 2,263.43 Reserves (2 112 months for Operations) 479,000.00 Reserves for Equipment 132,300.00 Reserved for Attrition (16,700.00) Total Non - Operating Expenditures $ 960,000.00 $ 56,025.00 $ 49,488.03 $ 6,536.97 Total Expenditures $ 3,367,800.00 $ 550,925.00 $ 424,383.12 $ 126,541.88 Net Profit /(toss) $ $ 650,581.67 $ 779,807.99 $ 129,226.32 Page 3 of 3 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 5 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - November 30, 2013 Street Lighting Fund 778 - FY 2014 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Assets $ 661,945.67 664.25 45,279.52 Liabilities and Fund Balance $ 1,220.12 69.97 619,490.68 87,108.67 707,889.44 $ 707,889.44 $ 1,290.09 706, 599.35 Total Liabilities and Fund Balance $ 707,889.44 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 6 of 13 Page 1 of 2 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - November 30, 2013 Street Lighting Fund 778 - FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 605,800.00 $ 605,800.00 $ 605,800.00 $ - Curent Ad Valorem Tax 445,500.00 65,043.00 65,389.91 $ 346.91 Transfer from Tax Collector - - - Revenue Reserve $ (22,700.00) Interest 8,900.00 222.50 228.64 $ 6.14 Total Operating Revenues 1,037,500.00 671,065.50 671,418.55 353.05 Operating Expenditures: Street Lighting Administration Payroll Expense $ 46,600.00 $ 9,000.00 $ 4,774.24 $ 4,225.76 Indirect Cost Reimbursement 6,400.00 $ 3,200.00 2,800.00 $ 400.00 Other Contractural Services 34,700.00 $ 5,800.00 5,425.00 $ 375.00 Telephone 3,600.00 $ 600.00 453.00 $ 147.00 Postage and Freight 2,000.00 $ 200.00 17.99 $ 182.01 Rent Buildings /Equipment /Storage 11,800.00 $ 3,000.00 2,820.76 $ 179.24 Insurance - General 400.00 $ - - $ - Office Supplies General 800.00 $ 100.00 57.48 $ 42.52 Other Office and Operating Supplies 1,000.00 $ 100.00 - $ 100.00 Total Street Lighting Admin Operating 107,300.00 22,000.00 16,348.47 5,651.53 Street Lighting Field Operations Payroll Expense 67,000.00 12,900.00 7,279.87 5,620.13 Emergency Maintenance & Repairs 9,600.00 - - - Other Contractual Services 800.00 100.00 - 100.00 Telephone 500.00 100.00 36.04 63.96 Electricity 35,000.00 5,800.00 4,602.74 1,197.26 Insurance - General 900.00 - - - Insurance - Auto 1,000.00 Building Maintenace & Repairs 1,700.00 - - - Fleet Maintenance and Parts 3,700.00 600.00 114.00 486.00 Fuel and Lubricants 900.00 200.00 84.94 115.06 Other Equipment Repairs /Supplies 200.00 - - - Personal Safety Equipment 500.00 - - Electrical Contractors 7,300.00 600.00 600.00 Light Bulb Ballast 13,100.00 2,900.00 3,080.48 (180.48) Page 1 of 2 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 7 of 13 Total Street Lighting Field Operating 142,200.00 23,200.00 15,198.07 8,001.93 Total Field Expenditures 249,500.00 45,200.00 31,546.54 13,653.46 Capital Expenditures: Street Lighting Field Operations Other Machinery /Equipment 1,000.00 - - - General Improvements - Total Capital Expenditures 1,000.00 - - - Total Operating Expenditures 250,500.00 45,200.00 31,546.54 13,653.46 Non - Operating Expenditures: Tax Collector Fees 13,500.00 1,350.00 1,349.86 0.14 Property Appraiser Fees 8,900.00 89.00 - 89.00 Reserve for Future Construction 675,100.00 - - Reserves (2 1/2 mos. for Operations) 54,500.00 Reserves for Equipment 35,000.00 - - - Total Non - Operating Expenditures 787,000.00 1,439.00 1,349.86 89.14 Total Expenditures 1,037,500.00 46,639.00 32,896.40 13,742.60 Net Profit /(Loss) - 624,426.50 638,522.15 14,095.65 Page 2 of 2 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 8of13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - November 30, 2013 Clam Bay Fund 320 - FY 2014 (Unaudited) Assets $ 124,389.26 220.52 274,076.84 398,686.62 $ 398,686.62 Liabilities and Fund Balance 106,299.77 292,386.85 398,686.62 $ 398,686.62 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrators Report - Monthly financial report Page 9 of 13 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - November 30, 2013 Clam Bay Fund 320 - FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 106,153.25 $ 106,153.25 $ 106,153.25 $ - Special Assessment 133,200.00 20,000.00 20,139.43 139.43 Transfer from Tax Collector - - - Fund 111 32,300.00 - Revenue Reserve (6,700.00) - - - Interest 800.00 100.00 70.12 (29.88) Total Operating Revenues $ 265,753.25 $ 126,253.25 $ 126,362.80 $ 109.55 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 125,245.00 $ 2,125.00 $ - $ Other Contractural Services 13,758.07 $ 5,021.70 4,900.00 Tree Trimming 55,560.00 4,600.00 2,496.00 Other Equipment Repairs 1,077.77 - - Aerial Photography 15,550.20 5,800.00 5,325.00 Minor Operating 4,388.01 - - Other Operating Supplies 1,500.00 - - Total Clam Bay Restoration $ 217,079.05 $ 17,546.70 $ 12,721.00 $ Clam Bay Ecosystem Engineering Fees $ 4.17 $ - $ - $ Licenses and Permits - - - Other Contractual Services 2,070.03 - Total Clam Bay Ecosystem $ 2,074.20 $ - $ - $ Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ $ $ Total Capital Expenditures $ 11,000.00 $ $ - $ Total Clam Bay Operating Expenditures $ 230,153.25 $ 17,546.70 $ 12,721.00 $ Non - Operating Expenditures: Tax Collector Fees $ 4,100.00 $ 615.00 $ 402.40 $ Property Appraiser Fees 2,700.00 2,025.00 1,996.70 Page 1 of 2 2,125.00 121.70 2,104.00 475.00 4,825.70 4,825.70 212.60 28.30 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 10 of 13 Reserves for Operations 28,800.00 _ - Total Non - Operating Expenditures $ 35,600.00 $ 2,640.00 $ 2,399.10 $ 240.90 Total Expenditures $ 265,753.25 $ 20,186.70 $ 15,120.10 $ 5,066.60 Net Profit /(Loss) $ - $ 106,066.55 $ 111,242.70 $ 5,176.15 Page 2 of 2 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 11 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - November 30, 2013 Capital Projects Fund 322 - FY 2014 (Unaudited) Assets Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Liabilities and Fund Balance Current Liabilities Accounts /Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance 2,736,928.26 2,760.90 1,267,127.13 7,235.00 2,627,245.74 1,372,335.55 4, 006, 816.29 $ 4,006,816.29 7,235.00 3,999,581.29 Total Liabilities and Fund Balance $ 4,006,816.29 December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 12 of 13 Pelican Bay Services Municipal Services Taxing Unit Income Statement wf Budget - November 30, 2013 Capital Projects Fund 322 - FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 2,696,954.86 $ 2,696,954.86 $ 2,696,954.86 $ Transfer from Fund 109 General 210,000.00 - Foundation Payment for Crosswalks - - - Special Assessment 209,100.00 31,365.00 31,654.22 289.22 Transfer from Tax Collector - - - - Interest 25,800.00 774.00 944.30 170.30 Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Hardscape Project (50066) Engineering Fees Other Contractural Services Sprinkler System Repairs Landscape Materials Permits Electrical Other Operating Supplies (Pavers) Traffic Sign Restoration Project (50103) Traffic Signs Lake Aeration (50108) Improvements North Berm Restoration (50107) Other Contractural Services Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Total Irrigation & Landscaping Expenditures Non - Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Contingencies Revenue Reserve $ 3,141,854.86 $ 2,729,093.86 $ 2,729,553.38 $ $ 87,715.82 $ 2,458,655.61 13, 340.50 63,590.00 78, 500.00 328,900.00 69,177.01 500.00 3,308.20 15,667.72 $ 3,119,354.86 $ $ 6,500.00 $ 4,300.00 11,700.00 Page 1 of 2 4,000.00 3,946.80 7,946.80 $ 650.00 $ 3,225.00 3,735.00 3,500.00 7,235.00 $ 632.48 S 3,138.33 459.52 265.00 446.80 711.80 17.52 86,67 Total Non - Operating Expenditures: Total Expenditures Net Profit /(Loss) December 4, 2013 Pelican Bay Services Division Board Regular Session 7f. Administrator's Report - Monthly financial report Page 13 of 13 $ 22,500.00 $ 3,875.00 $ 3,770.81 $ $ 3,141,854.86 $ 11,821.80 $ 11,005.81 $ $ - $ 2,717,272.06 $ 2,718,547.57 $ Page 2 of 2 104.19 815.99 1,275.51 December 4, 2013 Pelican Bay Services Division Board Regular Session 9b. Committee reports - Opening up culverts under Seagate Drive Page 1 of 4 December 3, 2013 Clam Bay Committee of the Pelican Bay Services Division 5a. Opening up culverts at Seagate Drive - Opinion Letter Page 1 of 4 HUMISTON 5679 STRAND COURT & MO ORE T� NAPLES, FLORIDA 34110 ENGINEERS PHONES 39 942 1�l 2021 ,... I COASTAL ENGINEERING DESIGN ... AND PERMITTING Dec 2 d, 2013 Sent Via E -mail MEMORANDUM: To: Neil Dorrill Administrator, Pelican Bay Services Division From: Mohamed Dabees, Ph.D., P.E. Regarding: Replacing the Seagate culverts with a bridge This memo is prepared in response to the request of Pelican Bay Services District Board to provide preliminary technical evaluation of potential effects of replacing the Seagate culverts with a bridge or larger culvert connection on the stability of Clam Pass. The proposed concept of creating a larger hydraulic connection between the Clam Bay system and the Mooring Bay system may alter the tidal prism share flowing through the two tidal inlets of Doctors Pass and Clam Pass. Reduction of flow through Clam Pass represents a concern for the stability of the inlet since Clam Pass is a small inlet and critically stable under existing flow rates. The following brief analysis is based on our understanding of the regional estuarine processes and numerical modeling of the two systems. A preliminary regional hydrodynamic model of the Clam Bay and The Moorings Bay systems was done to simulate existing conditions and a condition of an open channel connection replacing the existing culverts. The model results were compared and used as bases for this analysis. The two adjacent surface water systems of Clam Bay and Moorings Bay have significant physical differences that controls flow patterns, magnitude and phase lag of each tidal cycle propagating through the two systems. The Moorings Bay system has well defined boundaries, hardened shorelines, and a stabilized inlet with two jetties providing a fixed connection to the Gulf. This allows the water level fluctuation through each tidal cycle to propagate through a well defined bay system with water rising and falling without encountering flow through extensive shoals and or expanding lateral boundaries with heavily vegetated areas at varying water levels. Clam Bay system, on the other hand, is a natural estuary with Clam Pass providing the tidal connection to 500 acres of wetland preserve. This preserve includes several interconnected bays surrounded by extensive areas of mangrove wetlands. The mangrove forest surrounding the bay system with connecting meandering channels and relatively large flood shoals provide smaller tidal amplitude and larger phase lag than within the Moorings bay system. As a result of the different systems, the tide condition at north boundary of Venetian Bay is different than that at the other side of Seagate Drive in outer Clam Bay. The tidal range is larger and the phase lag is shorter in Venetian Bay, which the model results suggest that for a larger hydraulic connection between the two system would cause diverting part of the tidal prism of Outer Clam Bay through Venetian Bay and Doctors Pass instead of flowing through Clam Pass. The attached exhibits show model results showing comparison between existing conditions and condition with an open channel hydraulic connection between the two systems the width of the adjacent shorelines. At this time, we do not know the size of the proposed larger channel /culvert between the two system. Evaluation of a specific proposed change to the hydraulic connection, regardless of whether it is an open channel under a bridge or a culvert, between the two system is needed to quantify potential change to Clam Pass tidal prism. Please let us know if you have any questions or need additional information. Depth (m) 2.0 1.7 1.4 1.1 0.s 0.5 0.2 -0.1 -0.4 -0.7 -1.0 December 4, 2013 Pelican Bay Services Division Board Regular Session 9b. Committee reports - Opening up culverts under Seagate Drive Page 2 of 4 December 3, 2013 Clam Bay Committee of the Pelican Bay Services Division 5a. Opening up culverts at Seagate Drive - Opinion Letter Page 1 of 4 Clam Pass bathymetry Aug 2013 Doctors Pass bathymetry Oct 2013 The regional model coverage included the Clam Bay system and Doctors Pass bay system. The model simulated conditions based on surveys completed in fall of 2013. Model simulation of spring tidal conditions for existing conditions and for conditions representing a hydraulic connection at Seagate Drive between Outer Clam Bay and Venetian Bay. Figure 1, Regional model coverage and detail of Clam Pass and Doctors Pass V, Upper Clam Bay Inner Clam Bay Outer Clam Bay Seagate Drive Venetian Bay Doctors Bay Moorings Bay 06 0 -6 OA 0.2 0 -0.2 -OA -0.6 December 4, 2013 Pelican Bay Services Division Board Regular Session 9b. Committee reports - Opening up culverts under Seagate Drive Page 3 of 4 December 3, 2013 Clam Bay Committee of the Pelican Bay Services Division 5a. Opening up culverts at Seagate Drive - Opinion Letter Page 1 of 4 - OuMr6ay SouM end 25 !0 DS ------- --------------------------------- ---- - - ------------------------------------- Calculated water levels for existing conditions at both sides of Seagate Drive WSE (m) 0.6 0.46 0.36 0.24 0.12 -0.12 -0.24 -0.36 -0.48 -0.6 The model results of water levels through a tidal cycle indicate the different conditions at north boundary of Venetian Bay than that at the other side of Seagate Drive in outer Clam Bay. The tidal range is larger and the phase lag is shorter in Venetian Bay, which the model results suggest that for a larger hydraulic connection between the two systems would cause diverting part of the tidal prism of Outer Clam Bay through Venetian Bay and Doctors Pass instead of flowing through Clam Pass. Water levels at ebb tide for existing conditions Water levels at ebb tide for conditions with connection at Seagate Drive Figure 2. Model results of water surface elevation comparison for existing conditions and conditions with connection at Seagate Drive. 3 December 4, 2013 Pelican Bay Services Division Board Regular Session 9b. Committee reports - Opening up culverts under Seagate Drive Page 4 of 4 December 3, 2013 Clam Bay Committee of the Pelican Bay Services Division 5a. Opening up culverts at Seagate Drive - Opinion letter Page 1 of 4 I .� iy J I / � ti—•: �.� � � i do /} / it 1 t 1 l •� '1 f 1 t ! i t i VAIG WSE (m) 1 x't r I� ; „ r 0.6 0.48 p t 1 r x 1 a tx. ' • i tl J ^ - 0.36 ijtt Flood tide (existing conditions) 0.14 0.12 Flood tide (With connection at Seagate Drive) wt_ -0.12 -0.24 -0.36 `�� / 1 t t ...iii //1 f -Q6 / / / / / / ! t 1 /lfll t t t t f lit /t11S1t41t/ _ � tllt1111� t,Ilirlt_ ,�\r' 1 � ; Y txxt 111 +1 Ebb tide (existing conditions) Ebb tide (With connection at Seagate Drive) Figure 3. Model results of water surface elevation and flow patterns indicating the boundaries of flow divergence between the two inlets for existing conditions and conditions with larger connection at Seagate drive. 4 December 4, 2013 Pelican Bay Services Division Board Regular Session gd. ' Approval of PBSD Survey Page 1 of 2 Pelican Bay Services Division (PBSD) 2014 Survey Dear Pelican Bay Resident: The Pelican Bay Services Division (PBSD) advises the Board of County Commissioners of Collier County on matters pertaining to the Pelican Bay Municipal Service Taxing and Benefits Unit (MSTBU). The PBSD is responsible for street lights and paving, pathways, signs, some crosswalks, and landscaping medians and areas next to pathways and U.S. 41, extraordinary law enforcement, water management, beach renourishment, mangrove conservation area maintenance, and advising the County on dredging and maintaining Clam Bay. In performing its duties, the PBSD tries to reflect the views of Pelican Bay residents by conducting periodic surveys. In the enclosed survey we seek your opinions on crosswalks, bicycle signs, pathways, street lights, and landscaping. Please complete the enclosed survey as soon as possible and return it in the enclosed self - addressed stamped envelope. Your views are important and will help guide us on decisions in the months and years ahead. Results will be reported as soon as possible in the aggregate. You are guaranteed confidentiality with no results ever reported by anyone's name or identifying information. If you have further comments after completing the survey, please write them below. Please return the survey before (date ? ?) Thank you. < signed> Tom Cravens Chair Pelican Bay Services Division Please give us your comments here: .5 in h 7 �qQ m O w ct it .� o �CL N �p N C N 0 i� ❑ ( ❑ ❑ ❑ ❑ ❑ ❑ 0 ❑ A O 00000 O O ❑ A� Ic ( I I Z ZZZZZ Z Z Z ❑ 00000 ❑ ❑ C O WQ+Ats 0 00000 O 0 ❑ �pgoce'a�o z zzzzz z z 6 ,� � c 14. ❑ 00000 0 ❑ W aka'= o ��.Ys a:d W WWWWW W W x a z : u 0 G7 09 >0 >4 >+ >" >4 >0 >+ >+ cis 3 " U U � w O iii d y � Oamt 3 E�i dp � C 3 � , -.•�,, � .G a �o 3� ~ o ` Q. o v u a `'-� u, o ❑ a i O Ln a O aoow.b�'ab� `�> ate, ., `� FE Vd 3zzza. ga go cl ❑ ari O � C v � � � a • � � a�i cr c C 3 h o a 0p = z az � ao�z a009 C,� UD December 4, 2013 Pelican Bay Services Division Board Regular Session 10a. Old business - Update on beach renourishment (submitted by Susan O'Brien on 12/4/2013) Page 1 of 1 Profile Number Effective Distance Revised Based on 2013 Survey Design Distribution (CY) Design Distribution (Tons) (ft) and Volume Target (CY) R -22 100 0 0 0 R -23 1,017 0 0 0 R -24 1,074 0 0 0 R -25 1,051 0 0 0 R -26 taper 456 4,538 6,806 Vanderbilt R -26 495 11,443 9,851 14,777 R -27 1,095 20,954 14,911 22,366 R -28 1,026 10,290 13,381 X072 R -29 942 9,453 9,459 14,189 R -30 833 7,860 6,338 9,507 R -30 taper 200 1,141 1,712 R -31taper 200 1,400 380 571 R -32 997 7,378 0 0 R -33 1,008 6,230 0 0 R -34 taper 200 4,312 594 890 Pelican Bay R -35 taper 200 1,781 2,671 R -35 786 10,360 9,332 13,999 R -36 492 5,320 6,715 10,073 R -36 taper 528 4,933 7,400 R -37 taper 528 0 1,645 2,467 Vanderbilt Sub -Total 8,089 60,000 60,000 90,000 Pelican Bay Sub -Total 4,938 35,000 25,000 37,499 R-44 taper 343 1,698 2,547 R-44 520 5,200 5,148 7,722 R45 1,078 5,181 6,396 9,594 R-46 1,040 14,200 12,146 18,219 R-47 485 5,555 5,120 7,679 R-47 Taper 500 2,639 3,959 R48 1,000 0 0 0 R49 1,077 0 0 0 Park Shore T -50 taper 500 3,399 5,098 T -50 165 10,611 2,243 3,365 R -51 1,108 8,709 8,709 13,063 R -52 967 19,852 19,852 29,778 R -53 1,060 3,997 3,997 5,996 R -54 535 1,695 2,678 4,017 R -54 taper 390 976 1,464 R -55 0 0 0 Park Shore Sub-Total 10,034 75,000 75,000 112,500 200' Taper 200 0 3,085 4,628 R -58A 530 16,516 16,351 24,526 R -58 737 9,458 9,225 13,838 R -59 1,035 6,056 5,995 8,993 R-60 1,081 1,100 1,089 1,634 R -61 1,049 0 0 0 R -62 1,015 4,988 4,938 7,407 R -63 967 19,356 19,162 28,744 R -64 taper 770 2,267 7,626 11,439 R -65 804 0 0 0 R -66 813 0 0 0 Naples Beach R -67 805 0 0 0 R -68 taper 22 0 4 6 R-69 taper 805 0 6,065 9,097 R -70 800 2,944 2,914 4,371 R -71 803 2,620 2,594 3,890 R -72 taper 589 0 951 1,427 R -73 813 0 0 0 R -74 803 0 0 0 R -75 795 0 0 0 R -76 799 10,314 0 0 R -77 782 0 0 0 R -78 933 4,382 0 0 R -79 1,128 0 0 0 Naples Sub -Total 18,878 80,000 80,000 120,001 2013 Project Area 24,634 250,000 240,000 360,000 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 1 of 34 REQUEST FOR PROPOSAL NUMBER RFP # 09 -5174 Cotier County COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Pelican Bay Services Division "Management Services for Pelican Bay Services Division" Jack Curran Purchasing Agent This proposal solicitation document is prepared in a Microsoft Word 2003 format. Any alterations to this document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 2 of 34 LEGAL NOTICE Pursuant to approval by the County Manager, Sealed Proposals to provide annual contract for management services for Pelican Bay Services division will be received until 3:00 p.m., Naples local time, on March 19, 2009 at the Purchasing Department, Purchasing Building "G ", Collier County Government Complex, 3301 Tamiami Trail East, Naples, Florida 34112. 09 -5174 "Management Services for Pelican Bay Services Division" Services to be provided shall include, but not be limited to the following Management Services for Pelican Bay Services Division.. A non - mandatory pre - proposal conference will be held on March 11, 2009, commencing promptly at 10:00 AM., and will be held in the Purchasing Department Conference Room, 3301 Tamiami Trail East, Building "G ", Naples, Florida 34112. If this pre - proposal conference is denoted at "mandatory ", prospective proposers must be present in order to submit a proposal response. All statements shall be made upon the official proposal form which may be obtained on the Collier County Purchasing Department E- Procurement website: www.colliergov.net /bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Stephen Y. Carnell, C.P.M. Purchasing & General Services Director This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net /purchasing and in the Lobby of Purchasing Building "G ", Collier County Government Center on February 24, 2009. NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 3 of 34 PROPOSER'S NON - RESPONSE STATEMENT RFP# 08 -5174 The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Proposers not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email, fax or mail to Collier County Purchasing Department, 3301 Tamiami Trail East, Naples, Florida 34112. We are not responding to this RFP for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications /scope of work. ❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: _ Mailing Address: City, State, Zip:_ Telephone No: _ Email: By: Signature of Representative NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 4 of 34 TABLE OF CONTENTS 1) Introduction /Overview .................................................................. ............................... 6 A) Purpose/ Objective ..................................................................... ..............................6 B) Background ............................................................................... ..............................6 C) Questions ................................................................................... ............................... D) Method of Source Selection ..................................................... ............................... 7 E) Pre - Proposal Conference ......................................................... ............................... 7 F) Projected Timetable ................................................................. ............................... 8 2) General Description of Specifications or Scope of Work .............. ............................... 8 3) Constraints on the Contractor ........................................................ ............................... 4) Contractor's Personnel Requirements ......................................... .............................10 5) Contractor's Responsibilities ........................................................ .............................10 6) County's Responsibilities ............................................................. .............................10 7) Reporting Requirements .............................................................. .............................10 8) County's Right to Inspect ............................................................... ............................... 9) Terms and Conditions of Contract ................................................ .............................10 10) General Terms and Conditions .................................................. .............................11 A. Licenses ................................................................................... .............................11 B. Principals/Collusion .................................................................. .............................11 C. Taxes ....................................................................................... .............................12 D. Relation of County .................................................................... .............................12 E. Term Contracts ......................................................................... .............................12 F. Termination .............................................................................. .............................12 G. Liability ..................................................................................... .............................12 H. Assignment .............................................................................. .............................12 I. Lobbying .................................................................................... .............................13 J. Single Proposal ......................................................................... .............................13 K. Protest Procedures ................................................................... .............................13 L. Public Entity Crime ................................................................... .............................14 M. Conflict of Interest .................................................................... .............................14 N. Prohibition of Gifts to County Employees ................................. .............................14 O. Immigration Reform and Control Act ........................................ .............................14 P. Collier County Local Preference Policy ....................... ............................... 1 11) Instructions for Proposal ............................................................ .............................15 A) Compliance with the RFP ......................................................... .............................15 B) Acknowledgment of Insurance Requirements .......................... .............................16 C) Acknowledgment of Bonding Requirements .............................. ............................... D) Delivery of Proposals ............................................................... .............................16 E) Evaluation of Proposals ( Procedure) ........................................ .............................17 F) Ambiguity, Conflict, or Other Errors in the RFP ........................ .............................18 G) Proposal, Presentation, and Protest Costs .............................. .............................18 H) Acceptance or Rejection of Proposals ..................................... .............................18 1) Requests for Clarification of Proposals ...................................... .............................18 J) Validity of Proposals ................................................................. .............................19 K) Response Format ..................................................................... .............................19 NON -CCNA (Revision 7/2008) 4 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrators contract and RFP from February 2009 (Susan O'Brien) Page 5 of 34 L) Proposal Selection Committee and Evaluation Factors ............ .............................22 ATTACHMENTS Proposer Check List Conflict Of Interest Affidavit Proposers Qualification Form Declaration Statement Affidavit Claiming Status as a Local Business Insurance Requirements NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Reputar Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Pape 6 of 34 Request for Proposals "Management Services for Pelican Bay Services Division " 1) Introduction/Overview Purpose /Objective As requested by the Collier County Purchasing Department (hereinafter, the "Division or Department "), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County ") has issued this Request for Proposal (hereinafter, "RFP ") with the sole purpose and intent of obtaining proposals from interested and qualified firms offering management services for Pelican Bay Services Division in accordance with the specifications stated and /or attached herein/hereto. The successful proposer will hereinafter be referred to as the "Contractor". If awarded, a contract to provide these services will be effective on the date contract is approved by the Board of County Commissioners (herein after, the BCC), signed by all required parties and filed in the Office of Records and Minutes. The anticipated contract term will be for the period of Twelve (12) months. Additionally, by mutual agreement and funding availability, the contract may be renewed for three (3) terms of One (1) year each. In no event, including renewal options, shall the contract exceed Four (4) years. Background The Community of Pelican Bay has been designated a dependent Municipal Services Taxing and Benefit Unit (MSTBU) district within Collier County and oversees the operations of the Pelican Bay Services Division (PBSD) as per Collier County Ordinance #2002 -27 ( "Ordinance "), Attachment "A". The Community thus receives all County Services directly from Collier County and all special, non - County services and benefits from the Pelican Bay Services Division (PBSD). Pelican Bay property owners (both residential and commercial) tax and assess themselves each year to pay for the special PBSD services and amenities. These PBSD funds are collected by the County but are administered by the Administrator of the Pelican Bay Services Division, Inasmuch as all funds administered by the Administrator are derived from Pelican Bay property owners, and all services, programs and projects are done to benefit these same property owners, it is the Administrator's primary job to manage these funds and the PBSD activities for the benefit of the Pelican Bay Community. The PBSD Board acts for the Board of County Commissioners In the day to day operational direction of the Administrator of the PBSD as per Section 13, Items D and E of the Ordinance. NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 7 of 34 Questions Direct questions related to this RFP to the Collier County Purchasing Department E- Procurement website: www.colliergov.net /bid. Proposers must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department E- Procurement website. For general questions, please call the referenced Purchasing Agent at (239) 252 -6098. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number 2006 -268 establishing and adopting the Collier County Purchasing Policy. The County may, as it deems necessary, conduct discussions with qualified proposers determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. Pre- Proposal Conference A non- mandatory pre - proposal conference will be held on March 11th, 2009, commencing promptly at 10:OOAM., and will be held in the Purchasing Department Conference Room "A ", 3301 Tamiami Trail East, Building "G ", Naples, Florida 34112. The purpose of the pre - proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RFP with all prospective proposers having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP as an addendum. All prospective proposers are strongly encouraged to attend, as, unless requested by the department, this will be the only pre - proposal conference for this solicitation. If this pre - proposal conference is denoted at "mandatory", prospective proposers must be present in order to submit a proposal response. NON -CCNA (Revision 7/2008) December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 8 of 34 Projected Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. 60M Event Issue RFP Notice Date February 24, 2009 Pre-Proposal Conference March 11, 2009 Last Date for Receipt of Written Questions March 13, 2009 Addendum Issued Resulting from the Pre - Proposal Conference If Applicable) To Be Determined Proposal Close Date March19, 2009 Evaluation of Proposals To Be Determined Complete Contract Negotiations and Execute Contract To Be Determined Board of County Commissioner's Contract Approval Date To Be Determined General Description of Specifications or Scope of Work The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. Additionally, Proposers may also propose alternate solutions to achieve the requirements of the Scope of Work. The Administrator's duties and responsibilities include the following: It will be the Administrator's main responsibility to implement the policies of the PBSD, as directed by the Pelican Bay Services Division Board. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to be hired and employed by the County for the PBSD. The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the organization. Currently, the Administrator has the following people reporting to him - one (1) Superintendent; one (1) Operations Analyst, one (1) Administrative Assistant and sixteen (16) field employees. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and professional manner. The job requires an individual who has an ability to conceive, obtain approval for and implement programs desired by the Pelican Bay Community as identified by the PBSD Board. NON -CCNA (Revision 7/2008) 8 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrators contract and RFP from February 2009 (Susan O'Brien) Page 9 of 34 The Administrator shall be expected and prepared to make recommendations, on a regular basis, for programs to improve the Pelican Bay community. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site visits, workshops and hearings, which pertain to the administration of the services being provided and report results to the Board. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will also work with Committee Chairs in the preparation of agendas and participate in the Committee Meetings of the Budget Committee and all Committee's established by the PBSD Board. The Administrator may be called on to provide assistance to any or all other Committee's that are currently and may be created by PBSD Board. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the PBSD's Annual Budget in accordance with County rules and regulations where applicable. The Administrator will have an understanding of Florida County Government Operations, good management principles and skills, as well as some knowledge in personnel relations, public relations, accounting and computer software operations. The Administrator's performance may be critiqued by any Board Member at a regular monthly Board Meeting in regards to performance, and responsibilities. The Administrator will respond to any requests for information or data from the County Manager's Office. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according to the specifications of this RFP. The Administrator shall report in detail on a monthly basis the time spent during that period in the performance of these duties to the PBSD Board. The PBSD currently provides an office and staff for the Administrator in Pelican Bay, but is not contractually required to do so. NON -CCNA (Revision 712006) December 4, 2013 Pelican Bay services Division Board Regular Session 10b. Administrator's contrad and RFP from February 2009 (Susan O'Brien) Pape 10 of 34 Contractor's Personnel Requirements The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County and Pelican Bay Services Division Board reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. Selected firm shall assign as many people as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel unless the following conditions are met: (1.) Proposed replacements have substantially the same or better qualifications and /or experience. (2.) That the County is notified in writing as far in advance as possible. Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The PBSD retains final approval of proposed replacement personnel Contractor's Responsibilities It shall be understood and agreed that any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. County's Responsibilities County responsibilities include: Support PBSD, via Human Resources, County Attorney, Purchasing etc. Reporting Requirements In addition to reports mentioned in the scope of service any that the Board of Pelican Bay Services Division requires. Terms and Conditions of Contract Collier County has developed standard contracts /agreements, approved by the Board of County Commissioners (BCC). The selected Contractor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and /or service agreements or other documents provided by the Contractor. Collier County, at its sole discretion, will determine the method of payment for goods and /or services as part of this agreement. NON -CCNA (Revision 7/2008) 10 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 11 of 34 Payment methods include: 1. Traditional — payment by check, wire transfer or other cash equivalent. 2. Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. Collier County cautions vendors to consider both methods of payment when determining pricing as no additional surcharges or fees will be considered (per Rules for VISA Merchants and MasterCard Merchant Rules). The County will entertain proposals clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial proposal submittal if it is clearly marked as an "Additional Cash Discount." General Terms and Conditions A. Licenses The Contractor is required to possess the correct occupational license, professional license, and any other authorizations necessary to cant' out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response Indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any proposer to submit the required documentation may be grounds to deem proposer non - responsive. A Contractor, with an office within Collier County is also required to have an occupational license. If you have questions regarding professional licenses, please contact the Contractor Licensing, Community Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477. B. Principals /Collusion By submission of this Proposal, the undersigned, as Proposer, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collision or fraud. NON -CCNA (Revision 7/2008) 11 December 4, 2013 Pelican Say Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 12 of 34 C. Taxes Collier County is exempt from Federal Excise and State of Florida Sales Tax. Collier County Use Tax Certificate Number is 85- 8012621830C -2. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. No markup shall be applied to sales tax. D. Relation of County It Is the intent of the parties hereto that the Contractor shall be legally considered an independent contractor, and that neither the Contractor nor their employees shall, under any circumstances, be considered employees or agents of the County nor PBSD, and that the County and PBSD shall be at no time legally responsible for any negligence on the part of said Contractor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. E. Term Contracts If funds are not appropriated for continuance of a term contract to completion, cancellation will be accepted by this Contractor on thirty (30) days prior written notice. F. Termination Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County and PBSD, the County and PBSD may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a seven (7) day written notice. The County and PBSD shall be sole judge of non- performance. G. Liability The Contractor will not be held responsible for failur e causes beyond its control, Including, but not limited disobedience, riots, rebellions, Acts of Nature and performance impossible or illegal. H. Assignment to complete contract due to to, work stoppage, fires, civil similar occurrences making The Contractor(s) shall not assign, transfer, convey, sublet or otherwise dispose of this contract, or of any or all of its rights, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the County. NON -CCNA (Revision 7/2005) 12 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 13 of 34 I. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners and Pelican Bay Service Division Board do not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission or the Pelican Bay Services Division Board for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County or Pelican Bay Services Division in reference to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. J. Single Proposal Each Proposer must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub - consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non - responsive and rejected from further consideration. In addition, consultants that have participated and/or will participate In the development of scope, background information or oversight functions on this project are precluded from submitting a Proposal as either a prime or sub - consultant. K. Protest Procedures Any actual or prospective Proposer to a Request for Proposal, who is aggrieved with respect to the former, shall file a written protest with the Purchasing Director i& j.4 the due date for acceptance of proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier County time on the final published date for the acceptance of the Request for Proposals. The Board of County Commissioners and the Pelican Bay Services Division Board will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. NON -CCNA (Revision 7/2008) 13 December 4, 2013 Pelican Bay Services Division Board Regular Session IOb. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 14 of 34 Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Purchasing Director. L. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor fist. M. Conflict of Interest Proposer shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of Interest is subject to County staff and PBSD review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. N. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. O. Immigration Reform and Control Act Proposer acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seg. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and NON -CCNA (Revision 7/2006) 14 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 15 of 34 the County shall have the discretion to unilaterally terminate said agreement immediately. P. Collier County Local Preference Policy Collier County provides an incentive to local business to enhance the opportunities of local businesses in the award of County contracts. In the evaluation of proposals, the County rewards Proposers for being a local business by granting a ten (10) points incentive in the evaluation criterion points. Definition of Local Business A "local business" is defined as a business that has a valid occupational license issued by Collier County at least one year prior to bid or proposal submission to do business within Collier County that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and shall not by used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well -being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to Collier County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. Documentation Requirements Proposer must complete and submit with their proposal response, the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Proposer to submit this Affidavit with their proposal response will preclude said Proposer from being considered for preference on this solicitation. Collier County's Remedy for Misrepresentation A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. 11) Instructions for Proposal A) Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. NON -CCNA (Revision 7!2006) 15 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 200p (Susan O'Brien) Pape 16 of 34 B) Acknowledgment of Insurance Requirements By signing the Insurance Requirements included in this RFP, Proposer acknowledges these conditions include Insurance Requirements. It should be noted by the Proposer that, in order to meet the County's requirements, there may be additional insurance costs to the Proposer's firm. It is, therefore, imperative that the proposer discuss these requirements with the Proposer's insurance agent, as noted on the Insurance Check List, so that allowances for any additional costs can be made by the Proposer. The Proposer's obligation under this provision shall not be limited in any way by the agreed upon contract price, or the Proposer's limit of, or lack of, sufficient insurance protection. Proposer also understands that the evidence of required insurance may be required within five (5) business days following notification of its offer being accepted; otherwise, the County may rescind its acceptance of the Proposer's proposal. C) The specific insurance requirements for this solicitation are: Attached to this proposal D) Delivery of Proposals All proposals are to be delivered before 3:00 p.m., Naples kcal time, on or before March 19, 2009 to: Collier County Board of County Commissioners Purchasing Department 3301 Tamiami Trail East, Bldg. "G" Naples, Florida 34112 Attn: Jack Curran, Purchasing Agent The County nor PBSD shall not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and /or time indicated, or to an incorrect address by proposer's personnel or by the proposer's outside carrier. However, the Purchasing /General Services Director, or designee, shall reserve the right to accept proposals received after the posted close time under the following conditions: The tardy submission of the proposal is due to the following circumstances, which shall include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS, DHL or courier where delivery was scheduled before the deadline. The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. NON -CCNA (Revision 7/200$) 16 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 17 of 34 Proposers must submit one (1) designated original and Four (4) numbered exact copies of the proposal (total of Five (5). Additionally, one (1) proposal submitted on a CD -ROM in Microsoft Word format is mandatory. List the Proposal Number on the outside of the box or envelope and note "Request for Proposal enclosed." E) Evaluation of Proposals (Procedure) The County's procedure for selecting is as follows: 1. The PBSD Board shall appoint a Selection Committee to review all proposals submitted. 2. Request for Proposals issued. 3. Subsequent to the closing of proposals, the Purchasing Agent and Project Manager shall review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. Meetings shall be open to the public and the Purchasing Agent shall publicly post prior notice of such meeting in the lobby of the Purchasing Building at least one (1) day in advance of all such meetings. 4. The committee members shall review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 5. Prior to the first meeting of the selection committee, the Purchasing Agent will post a notice announcing the date, time and place of the first committee meeting. Said notice shall be posted in the lobby of the Purchasing Building not less than three (3) working days prior to the meeting. The Purchasing Agent shall also post prior notice of all subsequent committee meetings and shall endeavor to post such notices at least one (1) day in advance of all subsequent meetings. 6. The committee will compile individual rankings, based on the evaluation criteria as stated herein, for each proposal to determine committee recommendations. The committee may at their discretion, schedule presentations or demonstrations from the top - ranked firm(s), make site visits, and obtain guidance from third party subject matter experts. The final recommendation will be decided based on review of scores and consensus of committee. The County and /or PBSD reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and /or amendments as it may deem appropriate. NON -CCNA (Revision 7/2008) 17 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 18 of 34 Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Proposer nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. F) Ambiguity, Conflict, or Other Errors in the RFP If a Proposer discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, Proposer shall immediately notify the Purchasing Agent, noted herein, of such error in writing and request modification or clarification of the document. The Purchasing Agent will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the RFP prior to submitting the proposal or it shall be waived. G) Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any proposer in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. H) Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re- solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful proposer, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other proposer or to re- advertise using the same or revised documentation, at its sole discretion. 1) Requests for Clarification of Proposals Requests by the Purchasing Agent to a proposer(s) for clarification of proposal(s) shall be in writing. Proposers failure to respond to request for clarification may deem proposer to be non - responsive, and may be just cause to reject its proposal. NON -CCNA (Revision VMS) 18 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 19 of 34 J) Validity of Proposals No proposal can be withdrawn after it is filed unless the Proposer makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. K) Response Format The proposal shall be deemed an offer to provide services to Collier County. In submitting a proposal, the Proposer declares that he/she understands and agrees to abide by all specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Proposer agrees that if the contract is awarded to him /her, he /she will perform the work in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non - responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Proposer's approach and ability to meet the County's needs, as stated in the RFP. All copies of the proposal should be bound and tabbed, preferably in a three (3) ring binder for uniformity and ease of handling. The utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a proposer to include all listed items may result in the rejection of its proposal. [These tabs are samples, and may be modified to meet the solicitation] 1) Tab I. Management Summary Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Proposer's certification that the Proposer will accept any awards made to him as a result of said submission of the terms contained therein. NON -CCNA (Revision MOW) 19 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan OBrien) Page 20 of 34 2) Tab II, Business Plan • Description of the proposed contract team and the role to be played by each member of the proposed team. • Detailed plan of approach (including major tasks and sub - tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. 3) Tab Ill. Cost of Services Provide the guaranteed maximum total cost and estimated calendar day duration (including projected hours) for which your firm will provide the work described in this RFP. 4) Tab IV, Corporate Experience and Capacit Provide information that documents your firm and subcontractors' qualifications to produce the required outcomes, including its ability, capacity, skill, and financial strength, and number of years of experience in providing the required services. Also describe the various team members' successful experience in working with one another on previous projects. 5) Tab V. Specialized Expertise of Team Members Attach resumes of all managers, supervisors, and other contract team members who will be involved in the management of the total package of services, as well as the delivery of specific services. The same should be done for any sub - consultants. If sub - consultants are being utilized, letters of intent from stated sub - consultants must be included with proposal submission. 6) Tab VI. Customer Listing (References) Provide a listing of all previous customers during the past three years for all work of similar size and scope. The services provided to these clients should have characteristics as similar as possible to those requested in this RFP. Information provided for each client shall include the following: • Client name, address and current telephone number. • Description of services provided. • Time period of the project or contract. • Client's contact reference name, email and current telephone number. Failure to provide complete and accurate client information, as specked here, may result in the disqualification of your proposal. NON -CCNA (Revision 7/2008) 20 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 21 of 34 The County reserves the right to contact any and all references to obtain, with limitation, ratings for the following performance indicators include: [These were taken from the standard questions form] a On a scale of 1 -10, with 1 being very dissatisfied and ten exceeding your every expectation, how satisfied were you with the firm's performance? • What specifically did you like about their approach? • What do you believe were shortcomings or that they could have done better? • Did they meet your schedule requirements? • How were their communications? Were you always kept in the loop? • How responsive were they in addressing problems with the project? • How was the quality /experience /personality of their personnel? (Specifically the project manager?) • Would you use this firm again? • Additional comments A uniform sample of references will be checked for each Proposer. Proposers will be scored on a scale of 1 to 10, with 10 being the highest possible score. This score will also be used in determining the score to be given to the "past performance" evaluation factor for each proposal. 7) Tab VII, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in the RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a proposer may result in evaluation point deduction(s) and /or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. 8) Tab Vlll, Required Form Submittals Proposer Check List Conflict Of Interest Affidavit Proposers Qualification Form Declaration Statement Affidavit Claiming Status as a Local Business Insurance Requirements NON -CCNA (Revision 7/2008) 21 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 22 of 34 L) Proposal Selection Committee and Evaluation Factors As previously stated, the County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. While the County believes all these items to be of importance, they are ranked and points applied in descending order of importance. Tab I. Management Summary 10 Tab II, Business Plan 15 Tab V. Specialized Expertise of Team Members 15 Tab VI, Customer Listing (References 15 Local Business Preference 10 Total Points 100 Tie Breaker: In the event of a tie, both in Individual scoring and in final ranking, the firm with the lowest volume of work on Collier County projects within the last five (5) years will receive the higher individual ranking. This information will be based on information provided by the Proposer, subject to verification at the County's option. If there is a multiple firm be in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. NON -CCNA (Revision 7/2008) 22 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 23 of 34 ATTACHMENTS THIS SHEET MUST BE SIGNED BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Purchasing Department PROPOSER CHECK LIST IMPORTANT: Please read carefully, sign in the spaces indicated and return with your Proposal. Proposer should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All information as requested in the Proposers Qualification Form is included. ❑ All applicable forms have been signed and included ❑ Any addenda have been signed and included. ❑ The mailing envelope has been addressed to: Collier County Board of County Commissioners Purchasing Department, Building "G" 3301 Tamiami Trail, East Naples, Florida 34112 Ann: Jack Curran, Purchasing Agent ❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due Date. ❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ALL COURIER- DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET Company Name Signature and Title Date Email NON -CCNA (Revision 7/2008) 23 December 4, 2013 Pelican Bay Servioss Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 24 of 34 CONFLICT OF INTEREST AFFIDAVIT By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm Signature Name Printed Title of Person Signing Affidavit State of ) County of ) Date SUBSCRIBED AND SWORN to before me this day of , 20 , by , who is personally known to me to be the for the Firm, OR who produced the following identification: Notary Public My Commission Expires: NON -CCNA (Revision 7/2006) 24 December 4, 2013 Pelican Bay Services Division Board Regular Session IOb. Administrator's contract and RFP from February 2008 (Susan O'Brien) Page 25 of 34 PROPOSERS QUALIFICATION FORM LIST MAJOR WORK PRESENTLY UNDER CONTRACT: Completed Project Contract Amount LIST CURRENT PROJECTS ON WHICH FIRM SUBMITTING IS THE CANDIDATE FOR AWARD: OTHER INFORMATION ABOUT PROJECTS: Have you, at any time, failed to complete a project? ❑ Yes ❑ No STATEMENT OF LITIGATION: Are there any judgments, claims or suits pending or outstanding by or against you? ❑ Yes ❑No If the answer to either question is yes, submit details on separate sheet. List all lawsuits that have been filed by or against your firm in the last five (5) years: FEES: List total fees for work done on all Collier County Government projects in the past five (5) years, whether as an individual firm or as part of a joint venture. Fees must be listed Individually by contract or project and then summarized as a total dollar amount. Attach additional page if necessary. Total Fees for work done on all Collier County projects NON -CCNA (Revision 7/2008) 25 December 4, 2013 Pelican Bay Services Division Board Regular Session 1Ob. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 26 of 34 REFERENCES: Bank(s) Maintaining Account(s): Surety /Underwriter: (if required) Other References: (Use additional sheets if necessary) TYPE OF FIRM: ❑ CorporationNears in Business: If firm is a corporation, please list state in which it is incorporated: If firm is a corporation, by signing this form, Proposer certifies that the firm is authorized to do business in the State of Florida. PartnershipNears in Business: Sole Proprietorship/Years in Business: ❑ Other: Please list: Pursuant to Information for prospective Proposers for the above - mentioned proposed project, the undersigned is submitting the information as required with the understanding that it is only to assist in determining the qualifications of the organization to perform the type and magnitude of work intended, and further, guarantee the truth and accuracy of all statements herein made. We will accept your determination of qualifications without prejudice. Name of Organization: By: Title: Attested By: Title: Date: NON -CCNA (Revision 7/2006) 26 December 4, 2013 Pelican Bay Services Division Board Regular Session IOb. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 27 of 34 DECLARATION STATEMENT BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: RFP NO. 09-5174 "Management Services for Pelican Bay Services Division" Dear Commissioners: The undersigned, as Proposer (herein used in the masculine, singular, irrespective of actual gender and number) declares that he is the only person interested in this proposal or in the contract to which this proposal pertains, and that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Proposer further declares that he has complied in every respect with all the Instructions to Proposers issued prior to the opening of proposals, and that he has satisfied himself fully relative to all matters and conditions with respect to the general condition of the contract to which the proposal pertains. The Proposer puts forth and agrees, if this proposal is accepted, to execute an appropriate Collier County document for the purpose of establishing a formal contractual relationship between him, and Collier County, for the performance of all requirements to which the proposal pertains. The Proposer states that the proposal is based upon the proposal documents fisted by RFP # 09 -5174. (Proposal Continued on Next Page) NON -CCNA (Revision 7/2006) 27 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 28 of 34 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 200_ in the County of , in the State of Firm's Complete Legal Name (Address) (City, State, ZIP) Phone No: Fax No. By: Typed and Written Signature Title Check one of the following: H Sole Proprietorship Corporation or P.A. State of Limited Partnership General Partnership ADDITIONAL CONTACT INFORMATION Send Payments To: (REQUIRED ONLY if different from above) (Company Name used as Payee) Contact Name: Title: (Address) (City, State, ZIP) Phone No: Fax No: Email address: Office Servicing Collier County Account /Place Orders/Request Supplies (REQUIRED ONLY if different from above) Contact Name Phone No: Title (Address) (City, State, ZIP) Fax No: Email Address: NON -CCNA (Revision 7/2008) 28 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 29 of 34 Coifiew County AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ITB /RFP /RFQ #:09 -5174 (Check Appropriate Boxes Below) STATE OF FLORIDA And ❑ COLLIER COUNTY ❑ LEE COUNTY PROPOSER /BIDDER /QUOTER AFFIRMS THAT IT IS A LOCAL BUSINESS AS DEFINED BY THE PURCHASING POLICY OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS AND THE REGULATIONS THERETO. AS DEFINED IN SECTION XI OF THE COLLIER COUNTY PURCHASING POLICY A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well -being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. Please provide the following information for the Proposer /Bidder /Quoter: Year Business Established in ❑Collier County or ❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers): NON -CCNA (Revision 712008) 29 December 4, 2013 Pelican Bay Servioes Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Pape 30 of 34 If requested by the County, proposer /bidder /quoter will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in proposer/bidder /quoter's submission being deemed not applicable. Proposer/Bidder / Quoter Name Signature Title STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) NON -CCNA (Revision 7/2008) 30 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Pape 31 of 34 e INSURANCE REQUIREMENTS o CONTRACTOR shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida. As described in the attached Contract Insurance Requirements form. o The COUNTY shall procure and maintain property insurance upon the entire Project, if required, to the full insurable value of the Project. The property insurance obtained by COUNTY shall, at a minimum, insure against the perils of fire and extended coverage, theft, vandalism, malicious mischief, collapse, flood, earthquake, debris removal and other perils or causes of loss as called for in the Contract Documents o COUNTY and CONTRACTOR waive against each other and County's separate Contractors, Design Consultant, Subcontractors, agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. CONTRACTOR and COUNTY shall, where appropriate, require similar waivers of subrogation from County's separate Contractors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. o The COUNTY shall be responsible for purchasing and maintaining, its own liability insurance. o CONTRACTOR shall obtain and carry, at all times during its performance under the Contract Documents, insurance of the types and in the amounts set forth in this Article 3, and certificates attached as Exhibit B to this Agreement. Certificates must identify the specific Project name, as well as the site location and address (if any). o The General Liability Policy provided by CONTRACTOR to meet the requirements of this Agreement shall name Collier County, Florida, as an additional insured as to the operations of CONTRACTOR under this Agreement and shall contain a severability of interest's provisions. o Collier County Board of County Commissioners shall be named as the Certificate Holder. NOTE - -The "Certificate Holder" should read as follows: • Collier County • Board of County Commissioners • Naples, Florida o The amounts and types of insurance coverage shall conform to the following minimum requirements with the use of Insurance Services Office NON -CCNA (Revision 7/2008) 31 Decernber 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan Mien) Page 32 of 34 (ISO) forms and endorsements or their equivalents. If CONTRACTOR has any self- insured retentions or deductibles under any of the below listed minimum required coverages, CONTRACTOR must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or deductibles will be Contractor's sole responsibility. o Coverage's shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the Project by the COUNTY or as specified in this Agreement, whichever is longer. o The CONTRACTOR and /or its insurance carrier shall provide 30 days written notice to the COUNTY of policy cancellation or non - renewal on the part of the insurance carrier or the CONTRACTOR. CONTRACTOR shall also notify COUNTY, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or material change in coverages or limits received by CONTRACTOR from its insurer and nothing contained herein shall relieve CONTRACTOR of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by CONTRACTOR hereunder, CONTRACTOR shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. o Should at any time the CONTRACTOR not maintain the insurance coverage's required herein, the COUNTY may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage's and charge the CONTRACTOR for such coverage's purchased. If CONTRACTOR fails to reimburse COUNTY for such costs within thirty (30) days after demand, COUNTY has the right to offset these costs from any amount due CONTRACTOR under this Agreement or any other agreement between COUNTY and CONTRACTOR. The COUNTY shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage's purchased or the insurance company or companies used. The decision of the COUNTY to purchase such insurance coverage's shall in no way be construed to be a waiver of any of its rights under the Contract Documents. o If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the Work or termination of the Agreement, the CONTRACTOR shall furnish to the COUNTY, renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after to the date of their expiration. Failure of the CONTRACTOR to provide the COUNTY with such renewal certificate(s) shall be considered justification for the COUNTY to terminate the Agreement. NON -CCNA (Revision 7/2009) 32 December 4, 2013 Pelican Say Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 33 of 34 COLLIER COUNTY GOVERNMENT Co er County CONTRACT INSURANCE REQUIREMENTS NON -CCNA (Revision MOM) 33 TYPE UMITS check X Workers' Compensation Statutory Limits of Florida Statutes 440 and Federal Government S utory Umits and Requirements x Employer's Uaoll' x $500,000 $1,000,000 X Commercial General Uability $500,000 per occurrence $1,000,000 per occurrence (Occurrence Form) patterned bodily injury and property X bodily injury and property after the current ISO form. damage e Airport Uability Insurance $500,000 per occurrence $1,000,000 per occurrence bodily injury and property bodily injury and property damage 1 damage Hangarkeepers Liability $500,000 per aircraft $1,000,000 per aircraft Aircraft Liability Insurance $500,000 per occurrence $1,000,000 per occurrence bodily injury and property bodily injury and property damage dame e Business Automobile $500,000 per occurrence $1,000,000 per occurrence X Insurance bodily injury and property X bodily injury and property damage I I damage Pollution Liability Insurance $500,000 per occurrence $1,000,000 per occurrence bodily injury and property I bodily injury and property I damage damage Builders Risk Insurance COUNTY Will Purchase-Replacement Cost- Ali Risks of Loss INDEMNIFICATION: To the maximum extent permitted by Florida law, the ContractorNendor/Consukant shall Indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or Intentionally wrongful conduct of the ContractorNendor /Consultant or anyone employed or utilized by the Contractor/Vendor /Consultant in the perfonnan a of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Collier County Board of County Commissioners shall be named as the Certificate Holder. NOTE —The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Napes, Florida No County Division, Department, or Individual name should appear on the Certificate. N2 other format will be awe2tohk- Thirty (30) Days Cancellation Notice required on Agreements. The contract name and number shall be Included on the certificate of Insurance. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability and/or Airport Liability where required. NON -CCNA (Revision MOM) 33 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 34 of 34 PROPOSER'S AND INSURANCE AGENT'S STATEMENT: We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of RFP. Proposer Signature of Proposer Insurance Agency Signature of Proposer's Agent NON -CCNA (Revision 7/2008) 34 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's oontract and RFP from February 2009 (Susan OBrien) Page 1 of 15 AGREEMENT09 -5174 for Management Services for Pelican Bay Services THIS AGREEMENT, made and entered into on this 23rd day of June, 2009, by and between Dorrill Management, authorized to do business in the State of Florida, whose business address is 5672 Strand Ct. Suite 1, Naples Florida 34110, hereinafter called the "Consultant" and Collier County, a political subdivision of tLe State of Florida, Collier County, Naples, hereinafter called the "County ": WITNES3tETH: 1. COMMENCEMENT. The Consultant shall commence the work upon execution of this agreement. The contract shall be for a peri xl of (12) months. Additionally, by mutual agreement and funding availability, the contract may be renewed for three (3) terms of twelve (12) months each. In no event, including renewal options, shall the contract exceed four (4) years. The County shall Ove the Consultant written notice of the County's intention to extend the Agremwit term not less than ten (10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Consult-!.nt shall provide Management Services in accordance with the terms and conditioy s of RFP 409 -5174 and the Consultant's proposal referred to herein and made :tn integral part of this agreement. This Agreement contains the entire unders-:anding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Consultant and the County Contract Manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of the Agreement the sum of ($42,300.00) (£only two thousand three hundred dollars) for the period of time commencing on July 1, 21)09 and ending on June 30, 2010, payable at the rate of (three thousand five hundred thirty three dollars) ($3,533) per month, subject to Change orders as approved in advance l:y the County. This price shall be fixed and firm for the first year duration but will incrwase to ($56, 400.00) (fifty six thousand four hundred dollars) for subsequent years of thr contract and any approved travel expenses shall be paid at actual costs with no markup for any travel outside of Lee and Collier County. Payment will be made upon receipt: of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". Page I of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 2 of 15 TRAVEL AND REIMBURSABLE EXPENSE 3 Travel expenses shall be reimbursed as per Suction 112.061 Fla. Stats. Reimbursements shall be at the following rates: Mileage $0.445 j er mile Breakfast $6.00 Lunch $11.00 Dinner $19.00 Airfare Actual ticket cost limited to tourist or coach class fare Rental car Actual rental cost limited to compac : or standard -size vehicle:; Lodging Actual .:!ost of lodging at single occupancy rate with a cap of no more th m $150.00 per night Parking 1 Actual 4 ost of parking Taxi or Airport Actual cost of either taxi or Limousine airport : iinousine Reimbursable items other than travel expenses shall be limited to the following: telephone .long - distance charges, fax char ;es, photocopying charges and postage. Reimbursable items will be paid only afer Consultant has provided all receipts. Consultant shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 4. SALES TAX. Consultant shall pay all si:les, consumer, use and other similar taxes associated with the Work or portions :hereof, which are applicable during 'the performance of the Work. 5. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Dorrill Manageme:: tt Group, Inc. 5672 Strand C,t. Suite 1 Naples, Floric:'a 34110 Telephone: 239.-592-9115 Attn: William 14. Dorrill Fax: 239 -59,': -4122 Page 2 of 9 December 4, 2013 Pelican Bay -g—irvioes Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) All Notices from the Consultant to die P'ou my shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department - Purchasing Building 3301 Tamiami 'Frail, East Naples, Florida 34112 Attention: Steve Carrell, P,trchasing /GS Director Telephone: 23 . )- 252 -8371 Facsimile: 239-252-6584 The Consultant and the County may chap .ge the above mailing address at any time upon giving the other party written notifica ion. All notices under this Agreement must be in writing. 6. NO PARTNERSHIP. Nothing herein conta fined shall create or be construed as creating a partnership between the County and the ('- onsultant or to constitute the Consultant as an agent of the County. 7. PERMITS: LICENSES: TAXES. In comp.lance with Section 218.80, F.S., all permits necessary for the prosecution of the Work sl all be obtained by the Consultant. Payment for all such permits issued by the County - hall be processed internally by the County. All non - County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Cor sultant shall also be solely responsible for payment of any and all taxes levied on the C"'onsultant. In addition, the Consultant shall comply with all rules, regulations and laws A Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibilitl, of an employer with respect to persons employed by the Consultant. 8. NO IMPROPER USE The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facil.ties for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of a.1y governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or imF roper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfa -: tion of the County within twenty -four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Ccasultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 9. TERMINATION. Should the Consultani be found to have failed to perform his services in a manner satisfactory to the Cou:lty as per this Agreement, the County may terminate said agreement immediately for cruse; further the County may terminate this Agreement for convenience with a thirty (31)) day written notice. The County shall be sole judge of non-performance. Page 3 of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 4 of 15 10. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origi:>. 11. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Cover age shall have minimum limits of $1,00,000 Per Occurrence, Combined Single Unit for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. B. Business Auto Liability. Coves :: Coverage ' iall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and Employee Non Ownersh .p. C. Workers' Compensation Insurance covering all employees meeting Statutory Limits in compliance with the applical:le state and federal laws. The coverage must include Employer. ` Liability with a minimum limit of $500,000 for each accident. D. Professional Liability: Coverage shall lave a minimum limit of $1,000,000 Special Requirements: Collier County shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. Renewal certificates shall be sent to the County -shirty (30) days prior to any expiration date. There shall be a thirty (30) day nc:tification to the County in the event of cancellation or modification of any stiltulated insurance coverage. Consultant shall insure that all subcontractors comply with the same insurance requirements that he is required to ::neet. The same Consultant shall provide County with certificates of insurance n .eeting the required insurance provisions. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold h:xmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wr:)ngful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be constmed to negate, abridge or reduce any other rights or remedies which otherwise may be :available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Page 4 of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. AdministraWs contract and RFP from February 2009 (Susan O'Brien) Page 5 of 15 Collier County. 13. CONTRACT ADMINISTRATION. This: Agreement shall be administered on behalf of the County by Pelican Bay Managemen`. Services Division . 14. CONFLICT OF INTEREST: Consultant represents that it presently has no interest and shall acquire no interest, nor give the appearance of conflict of interest either direct or indirect, which would conflict in any mani ter with the performance of services required hereunder. Consultant further represents ':hat no persons having any such interest shall be employed to perform those services. 15. COMPONENT PARTS OF THIS CONTT►A.CT. This Contract consists of the attached component parts, all of which are as ful ! y a part of the contract as if herein set out verbatim: Consultant's Proposal, Insuran::e Certificate, RFP #09 -5174, Exhibit A Scope of Services and Addendum /Addenda. 16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreE :Went is subject to appropriation by the Board of County Commissioners. 17. PROWBTTION OF GIFTS TO COL i M EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violatiot of this provision may result in one or more of the following consequences: a. Prokbition by the individual, firm, and /or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and /or firth from doing business with the County for a specified period of time, including but r.ot limited to: submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the individual and /or firm for cause. 18. IMMIGRATION LAW COMPLIANCE. B;,, executing and entering into this agreement, the Consultant is formally acknowledgin ; without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. '1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach A this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant cc:ntract to other governmental entities at the discretion of the successful proposer. 20. AGREEMENT TERMS. If any portion of f1iis Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in pa: t, the remaining portion of this Agreement shall remain in effect. Page 5 of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's oontract and RFP from February 2009 (Susan O'Brien) Page 6 of 15 21. ADDITIONAL rrEMS SERVICES. Additional items and /or services may be added to this contract upon satisfactory negotiation of price by the Contract Manager and Consultant. 22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disp (rtes by negotiation. The negotiation shall be attended by representatives of Consultar. t with full decision - making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision - making authority and by County's staff person who would make the presentation of any settlement reached at mediation to :- Ounty's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under so-Aion 44.102, Fla. Stat. Any suit or action brought by either pari.y to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 23. KEY PERSONNMRROTECT STAFFING The proposer's personnel and management to be utilized for this project shall be kn. )wledgeable in their areas of expertise. The County reserves the right to perform in vestigations as may be deemed necessary to insure that competent persons will be i :tilized in the performance of the contract. Selected firm shall assign as many peop' a as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualificati ins and /or experience. (2) that the County is notified in writing as far in advance i s possible. Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposec replacement personnel. Page 6 of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP /corn February 2009 (Susan O'Brien) Page 7 of 15 IN WITNESS WHEREOF, the Consultant an( :: the County, have Back respectively, by an authorized person or agent, hereunder set their L ands and seals on the date and year first above written. ATTEST: Dwight B:; CI AarrkAAqourts By Dated � L. • , . � . :a �Z VmtWitrums �ar_w_es A . Type/ print witness name n__ . BOARD OF COUNTY COMhMIONERS COI..LIBR COUNTY, FLORIDA v By.. xL Fiala, Chairman By: :Ionill Manaeement Group i December 4, 2013 Pelican Bay Swim* Division Board Regular Session 10b. Administrator's contract and RFP from February 20DO (Susan 013rien) Pape 8 of 15 Exhi;)it A Scope of Services This Scope of Services addresses the duties and responsibilities of the newly titled Administrator of the Pelican Bay Services Division, hereinafter called the "Administrator ", formerly titled "Manager", effective Jump- a3l;s�9 —• DUTIES OF THE ADMINISTRATOR The Administrator's duties and responsibilities is elude the following: 1) It will be the Administrator's main res:,?onsibility to implement the policies of the PBSD, as directed by the Pelican Bay Sery .ces Division Board. 2) The Administrator shall prepare the necEssary organizational structure and interview and recommend personnel to be hired anti employed by the County for the PBSD. The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of f'Ae PBSD Board for any significant changes in size or makeup of the organization. Cm- rently, the Administrator has the following people reporting to him - one (1) Superintendent, one (1) Operations Analyst, one (1) Administrative Assistant and sixteen (16) field employees. 3) The Administrator shall implement a.'1 policies established by the County in connection with the operation of the PBSI 1. 4) The Administrator shall be expected to make recommendations on a regular basis for programs to improve the Pelican Bay Con anunity 5) The Administrator shall participate in meetings, discussions, project site visits, workshops and hearings as may pertain to the administration of the services being provided and report results to the PBSD board. 6) The Administrator shall attend regular a zd special meetings of the Board of County Commissioners when issues arise regarding PBSD activities and report results to the PBSD Board. The Administrator will sr.ggest that a PBSD Board member join the Administrator at the meeting if the Admv tistrator deems that such joint representation would be desirable. 7) The Administrator shall review outside -:contractor bids and make recommendations for approval or disapproval to the PBSD F -card. 8) The Administrator shall work with th:! Chairperson of the PBSD Board in the preparation of the Board's agenda and c 3llaborate with the Chair in selecting items and priorities. Page 8 of 9 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) 9) The Administrator shall prepare eandl administer the PBSD's Annual Budget(s) in accordance with all Federal, State and County laws, rules and regulations where applicable. 10) The Administrator will have an undcrstanding of Florida County government operations, good management principals and skills, as well as knowledge and skills in personnel relations, public relations, and accounting and computer software operations. 11) The Administrators performance may be critiqued by any Board member at a regular monthly Board meeting. Any Board member may meet privately with the Administrator to discuss Administrator's ) erformance. 12)The Administrator shall devote such tin-.e as necessary to complete the duties and responsibilities assigned according to the :-pecifications of this RFP. The Administrator shall spend a minimum of three hundred twelve (312) hours a year on the duties specified. Hours spent over the minimum are not entitled to extra compensation unless approved in written by the PBSD lioard. The Administrator should detail on a monthly basis the time spent in the perfc :Trance of these duties. The PBSD currently provides an office and staff for the .Wministrator in Pelican Bay, but is not contractually required to do so. 13) The Administrator shall respond to any request for information or data from the County Managers office. 14) The Administrator may be called on 0 provide assistance to any or all other committees that are currently and may be ::rested by PBSD Board. December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrators contract and RFP from February 2009 (Susan O'Brien) Page 10 of 15 s, EXHIBIT A -1 Contract Amendment No. l to 09 -5174 "Management Services for Pelican Bay Services" This amendment, dated 4 & . 2009 to the referenced agreement shall be by and between the parties to the original agreement, Dorrill Management Group, (to be referred to as "Consultant") and Collier County, Florida, (to be referred to as "County"). Statement of Understanding RE: Contract #09 -5174 "Management Services for Pelican Bay Services" The following change to the above referenced Agreement has been mutually agreed to by the Consultant and the County. The additions to the existing language in the Agreement are shown herein by underlining: deletions from the Agreement are shown by svike4hret 3. THE CONTRACT SUM. The County shall pay the Consultant for the performance of the Agreement the sum of ($42,300.00) (forty two thousand three hundred dollars) for the period of time commencing on July 1, 2009 and ending on June 30, 2010, payable at the rate of three thousand five hundred twenty five dollars (9525.9 per month, subject to Change orders as approved in advance by the County. This price shall be fixed and firm for the first year duration but will increase to fifty six thousand four hundred dollars ($56,400.00) for subsequent years of the contract. Any pre - approved travel expenses shall be paid at actual cost with no markup for travel outside of Lee and Collier County. Payment will be made upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stat., otherwise known as the "Local Government Prompt Payment Act ". All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. CONSULTANT: Do By: and Title M. Accepted: 7-/Z 22009 BOARD OF COUNTY COMMISSIONERS COLLIER COUINTY, I CONTRACT December 4, 2013 Pelican Bay Services Division Board Regular Session 101b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 11 of 15 EXECUTIVE SUMMARY Recommendation to authorize amendment #2 for contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group to increase the number of hours per month, fees and the contract period to Dorrill Management Group and extend the term for one additional year; and authorize the Chairwoman to approve the amendment. OBJECTIVE: To provide additional services to the Clam Pass Emergency dredging project and a continuity of services for the management of the Pelican Bay community. CONSIDERATIONS: The Board of County Commissioners approved contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group on June 23, 2009 (Agenda Item 16F7) after receipt and review of four (4) proposals. The Pelican Bay Services Division Advisory Board recommended Dorrill Management Group by a unanimous vote. The contract term was an initial one (1) year period with three (3) additional one (1) year renewal periods with an expiration date of June 23, 2013. On September 14, 2010 (Agenda Item 16F5), the Board approved an increase in the total number of hours due to the expanded day -to -day role of the Administrator required to respond to an increased number of committees functioning under the Advisory Board. The current contract overview is as follows: Note: Three (3) change orders have been approved by the Board during this period of time to "not exceed" $15,000 for additional field work related to projects. Two of the change orders related to berm restoration project oversight in year 3; the third change order was for Clam Pass emergency project oversight in year 4. Total dollar amounts have been rounded and may not be exact. On December 11, 2012, the Board of County Commissioners authorized and reassigned to the Pelican Bay Services Division the responsibility for all matters concerning the Clam Pass Natural Resource Protection Area. In recognition of the reassignment of responsibilities, the Pelican Bay Services Division Advisory Board voted unanimously on January 21, 2013, to add an additional sixteen (16) hours per month to the Management agreement for the additional responsibilities of the Clam Pass Emergency Dredging Project and the coordination of updates to the Clam Pass Management Plan and Permit. Staff recommends that this added service responsibility Monthly / TOTAL Annual Contract Date Annual Hours Cost (without Hourly Rate Period Included and field work") Billed Year 1 6/23/09 — 6/22/10 26/208 $42,300 $203.37 (discount provided) Year 2 6/23/2010 — 6/22/11 26/312 56,400 180.77 Year 3 6/23/2011 — 6/23/12 1 51/612 1 75,360 123.14 Year 4 6/23/2012 — 6/23/13 1 51/612 1 75,360 123.14 Note: Three (3) change orders have been approved by the Board during this period of time to "not exceed" $15,000 for additional field work related to projects. Two of the change orders related to berm restoration project oversight in year 3; the third change order was for Clam Pass emergency project oversight in year 4. Total dollar amounts have been rounded and may not be exact. On December 11, 2012, the Board of County Commissioners authorized and reassigned to the Pelican Bay Services Division the responsibility for all matters concerning the Clam Pass Natural Resource Protection Area. In recognition of the reassignment of responsibilities, the Pelican Bay Services Division Advisory Board voted unanimously on January 21, 2013, to add an additional sixteen (16) hours per month to the Management agreement for the additional responsibilities of the Clam Pass Emergency Dredging Project and the coordination of updates to the Clam Pass Management Plan and Permit. Staff recommends that this added service responsibility December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 12 of 15 and increased number of hours be effective February 1, 2013, along with a seven (7) day extension through June 30, 2013. Concurrently, the Pelican Bay Services Division Board voted unanimously to request that the Board extends contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group through June 23, 2014, per the Purchasing Policy [Contract Administration XV D] as they believe it is in the County's best interest for continuity and oversight. The action on this agenda item would result in the following: Note: Three (3) change orders have been approved by the Board during this period of time to "not exceed" $15,000 for additional field work related to projects. Two of the change orders related to berm restoration project oversight in year 3; the third change order was for Clam Pass emergency project oversight in year 4. Total dollar amounts have been rounded and may not be exact. In summary, if approved, this contract amendment will result in: 1. Increases in additional monthly hours served by Dorrill Management Group commencing on 2/1/13 (from 51 to 67); 2. Extends contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group for an additional term through 6/30/2014; and 3. Updates contract adding tasks and project management rates, and updates other miscellaneous contract items reviewed and approved by the County Attorney's staff. FISCAL IMPACT: Services are paid from and sufficient funding exists for this contract within the Pelican Bay Services Fund (109). The additional FY13 management fee is $11,821; the annual contract management fee for years five (5) and six (6) is approximately $99,000. GROWTH MANAGEMENT IMPACT: There are no growth management implications with this executive summary. Monthly or TOTAL Monthly Contract Date Annual Hours or Annual Cost Hourly Rate Period Included and (without field Billed work Year 1 6/23/09 — 6/22/10 26 / 208 (discount $3,525 / $42,300 $203.37 provided) Year 2 6/23/10 — 6/22/11 26/312 4,700 /56,400 180.77 Year 3 6/23/11 — 6/22/12 51/612 6,280 / 75,360 123.14 Year 4 6/23/212 — 6/30/13 51 /357 6,280 / 43,960 123.14 through 1/31/13 Year 4 from 6/23/12 — 6/30/13 67/335 8,250 / 41,251 123.14 2/1/13 to 6/30/13 Year 5 7/1/13 — 6/30/14 1 67/804 1 8,250 / 99,005 123.14 Note: Three (3) change orders have been approved by the Board during this period of time to "not exceed" $15,000 for additional field work related to projects. Two of the change orders related to berm restoration project oversight in year 3; the third change order was for Clam Pass emergency project oversight in year 4. Total dollar amounts have been rounded and may not be exact. In summary, if approved, this contract amendment will result in: 1. Increases in additional monthly hours served by Dorrill Management Group commencing on 2/1/13 (from 51 to 67); 2. Extends contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group for an additional term through 6/30/2014; and 3. Updates contract adding tasks and project management rates, and updates other miscellaneous contract items reviewed and approved by the County Attorney's staff. FISCAL IMPACT: Services are paid from and sufficient funding exists for this contract within the Pelican Bay Services Fund (109). The additional FY13 management fee is $11,821; the annual contract management fee for years five (5) and six (6) is approximately $99,000. GROWTH MANAGEMENT IMPACT: There are no growth management implications with this executive summary. December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP ftorn February 2009 (Susan O'Brien) Page 13 of 15 LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT. RECOMMENDATION: That the Board authorizes amendment #2 for contract 09 -5174 Management of Pelican Bay Services to Dorrill Management Group to increase the number of hours per month, fees and the contract period to Dorrill Management Group and extend the term for an additional term through June 30, 2014 and authorizes the Chairwoman to execute the County Attorney approved amendment. It is further recommended that the County Commission, subsequent to this action, direct the Pelican Bay Services Division Board to consider either extending this contract for an additional one year term through June 30, 2015 or alternatively initiate actions to solicit new proposals for these management services within the next 30 days. 10. 1•j• rr 'IN, - �• Approved bv: Leo Ochs, County Manager Attachments: • Current Contract 09 -517 Management of Pelican Bay Services with Dorrill Management Group • Contract Amendment #1 • Contract Amendment #2 December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 14 of 15 EXHIBIT A -2 Contract Amendment No. 2 to 09 -5174 "Management Services for Pelican Bay Services" This amendment, dated 2t- , 2013 to the referenced agreement shall be by and between the parties to the original agreement, Dorrill Management Group, (to be referred to as "Consultant ") and Collier County, Florida, (to be referred to as "County "). Statement of Understanding RE: Contract 409 -5174 "Management Services for Pelican Bay Services" The following change to the above referenced Agreement has been mutually agreed to by the Consultant and the County. The additions to the existing language in the Agreement are shown herein by underlining, deletions from the Agreement are shown by Stfikh„FOIAghs 1. COMMENCEMENT. The Consultant shall commence the work upon execution of this agreement. 44w eeatr-aet shall be fer a peFied ef (12) menths. Additionally, b5 mutual agFeement and funding availability, I- 6hea :_ effeet The current contract shall be extended and run through June 30 2014. The Agreement shall additionally provide: Commencing on February 1, 2013: • The Consultant will provide 67 hours per month (804 hours per year) at a monthly rate of eight thousand two hundred and fifty ($8,250) dollars. • Additional project manager services above and beyond property management services will be billed at a rate of seventy (S70.00) dollars per hour. • For that increase of hours, the following additional services are added: • The Administrator shall be responsible for the management of the Clam Bay Natural Resource Protection Area (N.R.P.A.) and have an understanding of Federal State and local permitting for all matters pertaining to the maintenance and dredging of Clam Pass and the adjacent estuary and beach. • The Administrator shall also be responsible to both develop and facilitate a long -range management plan maintenance permit(s) and stratea to o engage all stakeholders • As part of meeting requirements the Service Division currently has committees formed that include budget, landscape /water management Clam Bay, pathways, trees community improvement planning, and other responsibilities as outlined by the Pelican Bay Board All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the Consultant and the Countv have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. December 4, 2013 Pelican Bay Services Division Board Regular Session 10b. Administrator's contract and RFP from February 2009 (Susan O'Brien) Page 15 of 15 CONSUL Dorrill By: Print Name and Title ATTEST BOARD F TY CO MISSIONERS, ,DWIGFIT,F BROC , Clerk COLLIE G� Y, L IDA. By: Q.. C , By. De put ' k "` S Georia A, iN r, Chairwoman Attest as to g 'e 5, t 1 al sufficiency Scott R. 'Peach, Deputy County Attorney 2 COLLIER COUNTY GOVERNMENT Pelican Bay Services Division 301 Laurel Oak Drive • Suite. 605 • Naples. Florida 34103 • (239) 597 -1749 • Fax (239) 597 -4502 April 14, 2011 James Hoppensteadt, President Pelican Bay Foundation, Inc. The Commons 6251 Pelican Bay Boulevard Naples, FL 34108 Re: Changes to Wetlands Adjacent to The Commons Dear Mr. Hoppensteadt, The Pelican Bay Services Division Board is concerned about recent proposals to use existing uplands /wetlands adjacent to The Commons to expand parking. At our last meeting, the Pelican Bay Services Division Board voted unanimously "... to notify the Pelican Bay Foundation that the Pelican Bay Services Division is opposed to any attempt to change the use of the existing wetlands adjacent to The Commons ". The Pelican Bay community has historically been a strong advocate for maintaining the natural conditions of Clam Bay and its adjacent wetlands. Any plans to change this fragile environment for other uses can have unintended consequences on adjacent waters and mangroves. To avoid creating dissension within our community, we urge the Foundation to limit discussions of potential changes to The Commons to those land areas currently in use. Respectfully, bx�L Keith J. Dallas, Chairman Pelican Bay Services Division Board cc: Bill Carpenter, Chairman, Pelican Bay Foundation Board Gerald A. Moffatt, Director, Pelican Bay Foundation Board Noreen Murray, Director, Pelican Bay Foundation Board Robert A. Pendergrass, Director, Pelican Bay Foundation Board Robert Naegele, Director, Pelican Bay Foundation Board Robert W. Uek, Co -Vice Chairman & Treasurer, Pelican Bay Foundation Board a Ronnie Bellone, Co -Vice Chairwoman, Pelican Bay Foundation Board Stenhen FPldhanc. ierrPtarv. PPliran Rav Fmindatinn Rnard N .-i CD C o I [ c+ r C o H n t .• N 0 Colr County COLLIER COUNTY GOVERNMENT GROWTH MANAGEMENT DIVISION PLANNING AND REGULATION ' 4 L,j4A/4f-t# oVu0 NORTH HORSESHOE DRIVE NAPLES, FLORIDA 341V* (239) 352'240O FAX (239)%52-6358 INSUBSTANTIAL CHANGES TO: SITE DEVELOPMENT PLANS (S0P) SITE IMPROVEMENT PLANS Insubstantial Changes hoapproved SDP's and 3|P'sara intended bo allow minor changes normally involvingno more than four review departments. In order to determine ha change is truly insubstantial and does not require an amendment to an SOP or SIP, the applicant shall contact the Department of Zoning and Land Development Review ho discuss the proposed change. lf the name of the original pn�a�� planner is known, the applicant should nontaut that planner. For all other projects, the applicant should contact the Front Douh Planner at 403'2400. If the change is determined to be insubytonho|, the name ofthe planner contacted should be shown on the application and referenced in the cover letter, Failure toobtain pre-submittal authorization from the Zoning Department will delay processing of the submittal until such authorization inreceived, In u000vdunoe with LDC 10.02.03.B3. the insubstantial change procedure uho|| be acceptable where the following conditions exist with respect 0o the proposed ohonge,- /'_i4 There is no South Florida Water Mja�n�me��t District permit, or - letter of modification, b. There iano new ACCESS proposed from any public STREET however minimal R|GHT-OF' VV/YY*mrkmaybepennihadoodo!enn{nedbytheTranmpmdehonP|onninQDinyutor. c There is no addition to existing BUILDINGS (air-conditioned space) proposed however maximum area of 300 square haai of non-air-conditioned space used for storage, or to house equipment, will bepermitted. U. There is no proposed change in BUILDING footprint or relocation of any BUILDING on site beyond that needed toaccommodate storage areas an described in number Sabove, /e�; The change does not result in / f i as L- d u�uDi ----- - [ The change does not result in m need for additional environmental data regarding protected species ao determined by the Environmental Services Director. The of any ACCESSORY gem�en as �determined by the Engineering Director, or contains air-conaTii-o-n-ed h The change does not trigger the requirements of Section 5.05,08 as determined by the County Manager or his designee. There are no revisions to the existing landscape plan that would ALTER nr impact the site \ / DEVELOPMENT PLAN (as opposed 10 only the landscape plan) as determined by the landscape architect. .~ |' �� /v(/� � � I(Y'l- *- for.kPPROVAL LETTER --\R—'*, - PELICAN BAY COI`- ',tipuiativns: t 'I, fAL PLANNIN6 - BARR,.\R,,^% BI-RGFS0\, for Approval Letter no incroachment is permitted over the kketlandjurisdictional line during any phase of __7U, : and i0II Of the improvements. Any such incroachments shall be deemed ViQlatiOn.., Of SFWMfT) %-r County with regards to wetland impacts. PROS FOR RELOCNI'lN G COMMONS I KAIVI S I AI IVIN TO NORTH END OF COMMONS BUILDING ((/k(A I- ELIMINATES NEED FOR A BOARDWALK THROUGH THE �AoL WETLANDS 2-DOES NOT INTRUDE ON WETLANDS AND ELIMINATES THE NEED FOR LONG TIME PERIOD AND EXPENSIVE PERMITTING PROCEDURE WHICH IS CERTAIN TO HAVE PUBLIC OBJECTIONS 3-SIMPLE AND LESS EXPENSIVE THAN OTHER PLANS. CAN BE INSTALLED QUICKLY (i.e., SUMMER OF 2013) 4- ELIMINATES BLIND CORNER ON NORTH SIDE OF COMMONS BUILDING AND ALLOWS TRAMS TO AGAIN USE THAT PATHWAY 5-CENTRALLY LOCATED WITHIN THE COMMONS 6-BUTTERFLY GARDEN REMAINS WHERE IT IS 7-HAS WIDE PEDESTRIAN/TRAM PASSAGE CONSISTENT W ITH BERM ARRANGEMENT. MINIMIZES ADDITIONAL WALKWAYS AND LOSS OF LANDSCAPING 8-ELMNATES "DRY DETENTION" AREA 9-SAFE DROP OFF ZONE REPLACING NO LONGER NEEDED 15 MIN. PARKING AREA. SPACE NOW USED FOR PASS PICKUP WHICH IS MOVING TO THE NEW COMMUNITY CENTER. tf fi Vf Lrj 0 . . . . ....... �Rl 77 Sl ti 1 9 G Sl ti 1 9 CL4M BAY MONITORING AND MANAGEMENT ANNUAL MONITORING REPORT BY: TURRELL, HALL & ASSOCIATES, INC. FOR: THE PELICAN BAY SERVICES DIVISION NOVEMBER 2013 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Introduction The Clam Bay estuarine system is a 570 -acre area of sandy beaches, shallow bays, seagrass beds and mangrove forests on the coast of Collier County in southwest Florida. The community of Pelican Bay abuts the northern and eastern edges of the system, while the Seagate and Naples Cay communities abut the southern portion of the system. The Clam Bay estuarine system is an important natural and recreational resource for local residents and visitors. Clam Bay was designated a Natural Resource Protection Area by the Board of County Commissioners of Collier County in 1994 (Collier County, 1994) and consists of approximately 420 acres of mangroves and some 115 acres of shallow, open water bays, as well as a 35 acre beachfront parcel (Clam Pass Beach Park). The system consists of three primary bays; Outer Clam Bay (southernmost), Inner Clam Bay (central), and Upper Clam Bay (northernmost), connected by a series of tidal creeks. The entire system receives runoff from adjacent upland and wetland areas. Upper Clam Bay is connected to Inner Clam Bay by a winding narrow creek. Inner Clam Bay is connected to Clam Pass through another narrow creek. Outer Clam Bay is connected to the Gulf of Mexico by a wider creek through Clam Pass. Some water also flows south to Doctor's pass through the culverts under Seagate Drive. Clam Pass is a small, marginally stable inlet that has migrated north and south along the shore over the years. Prior to dredging, average water depths were -2.5' to -1.0' with a width of 30 -50' (Collier County, 1994). The Pass remains the primary source of tidal exchange for the Clam Bay system, but it is restricted by sediment deposits just inside the pass and in the long meandering tidal creeks surrounded by mangrove forests. The smaller embayments located primarily to the north of the pass are not subject to normal tidal exchange except during exceptionally high tides. Tidal range is restricted throughout the Clam Bay system ( Turrell 1995; Tackney 1996). Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 The system is bounded on the north by Vanderbilt Beach Road, to the south by Seagate Drive, to the east by the Pelican Bay development and to the west by the Gulf of Mexico. Pelican Bay is predominately a residential community of private single- family homes, as well as both high and low -rise condominium units. The community also includes a golf course, common areas with meeting rooms, tennis courts, beach park facilities, emergency services facilities, and commercial areas with shopping and hotels. The 2,104 -acre Planned Unit Development (PUD) was approved in 1977 as a partnership between Collier Enterprises and Westinghouse Communities. It was one of the first developments in Florida required to save fragile coastal wetlands and associated ecosystems (Urban Land Institute, 1981). The development of Pelican Bay had a limited impact on the wetlands themselves (approximately 94 acres in total with about 78 of those acres located in the northwestern corner of the property) leaving the mangrove forest intact and preserved around the bays. In 1992 a small area of dead black mangroves was first observed in the northern part of the system. In 1995 a significant area (approximately 50 acres) of dead and dying mangroves was reported (Turrell, 1996). Following the die -off, restorative dredging was proposed to increase tidal flushing by opening up the pass and widening several tidal creeks within the system. The Florida Department of Environmental Protection (permit #0128463 - 001 -JC) and the United States Army Corps of Engineers (permit #199602789 (IP -CC)), authorized restoration activities in the Clam Bay system, in an effort to restore the mangrove communities that had died off. The restoration activities permitted by state and federal agency permits required a suite of monitoring activities to assess effects of the work efforts. Those permits expired in 2009 however, the Pelican Bay Services Division (PBSD), in an effort to remain informed of the condition of the system, and vigilant in their protection of it, pursued new permits in order to continue the maintenance of the flushing channels within the forest areas. Permits were granted by DEP (permit # 11- 0128463 -005) and ACOE (permit # 1996- 02789) authorizing this activity. Maintenance of the main channel and Clam Pass will be undertaken by Collier County through a separate permitting process. Like the previous permits, the new permits require annual monitoring of mangrove and other components within the system. This document presents a summary of the mangrove and seagrass monitoring which has taken place within this past year. It also summarizes tidal and water quality data collection that has occurred within this past year. Mangrove Monitoring Methodology The mangrove monitoring undertaken this year was a continuation of monitoring which was initiated under the old permits. The eleven existing Turrell, Hall monitoring plots and eight of the original Lewis mangrove plots were observed again this year. The previously established monitoring procedures were conducted. These included documenting the number and species of trees within the plot, as well as their approximate height. Each monitoring plot is a measured IOm x l Om square staked at each corner and marked in the center with a labeled PVC pipe. Monitoring activities included enumeration and mapping of living and dead trees with diameters at breast height (DBH) recorded for all living trees with a DBH greater than 2.5cm. Seedlings were identified by species and numbers were estimated by count or percent cover (where high numbers make individual enumeration difficult). In 2003, each measured tree was tagged and identified with a plot specific 2 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 number to allow for easier tracking of individual trees as well as to allow easier comparisons over time. Any saplings that grow to sufficient size ( >2.5cm DBH) between monitoring events are added to the tree counts and receive tags and numbers as well. Photographs are taken and any additional observations, including standing water, wildlife or signs of stress are noted. Time, tide, and prevailing weather conditions were also noted for each survey. Meandering transects were walked throughout the system to inspect stressed areas or to observe areas of concern related by residents of the community or identified through examination of aerial photographs. These surveys are conducted throughout the year as needed. Observations made during these pedestrian transects are noted in the general biological discussion of this report. A photographic timeline was completed again this past year. Concerns expressed by residents led to the establishment of photo points on the roofs of two condominium buildings adjacent to the mangrove area. Quarterly photos are taken from fixed positions on the roof of the Montenero and the Grovesnor condominium buildings. Over time, comparisons can be made of the photographs to determine if any additional die -off or gradual changes are occurring. Each year, scale rectified aerial photographs are taken of the Clam Bay System by Aerial Cartographics of America. The aerials are produced at 200 -scale in both color and infrared versions. These annual photos can then used to compare recovery and die -off areas for the annual reports. Mangrove Monitoring Results A summary of the 19 monitoring plots have been included on the following pages. Plot discussions, comparative photographs, and tree compositions have been included on each individual plot page. 3 u C bq �" C 'C d O � C 'u 0 0 c� N � y L � UFA v� 'z� cn G O �O `n t], > O -O O ¢ > cj o v bA U � Q 0 U t. O U -O U • � ,3 bA can ,S" �"' y � � � O -O a� `� cd '� + �' O > U N a U U cad t N cn g:4 cd 3 to bA U i. +�' O -" O O} O x to b�UA N bA U GU � U w U N > 5 "O > O '> U cl cq3 N U O cC % il, U CJ o O U M C N N_ O N -t U E U O E O U O N In A A >L r O ui 'W c cz m m a O L-) O O O Ln M N N saaJ; aAII 10 jagwnN M C N N_ O N -t «k § � \ ) \\ §fir �cc cq mS\ § � S \�-/ a "0 c 0 u s ® . k CM o A A / q >1 ® ° ® # c o \ % k K / A 7d a c C4 ._ rA o M � ■ § § % u � 2 ��2222�/k k m d.1 ) r-� § j 0 o ■ a % % 2 § � G 2 q m C) E G g / / : / ( a C14 ... z $ j k U) � © . / _a m. mj« mnN � G 2 q m 6 6 2§ qƒ kƒ k 2 . § § § § ',4 2 § m \ u -a -a TL § a / ƒ ] /.§ 7 § � o & jIt k ƒ« K 2 E§ k k 'a & u 2 en �� : � ® > q § q §; 2 § k k: u u $ § 2§� >o — u § § / § & ƒ § J� & 2 0 § § q -0 § 18 E ® , c m to / F ° \ o o � _ • � � o /ƒ k k §\ 0 k k\§ Cl) 0 CL «k § % / ) < /42 -2 / k § /F-4/ § u g / S CN / i j R R\ G/ 2< o sa _IJ 10 ja wnN ± \ � $ / \ m CL C/) \ � CIA « y g m c3 C by ~" C O � C 'v 0 0 d O cd N L Qa •= � U F A _M O N O rl r- E U cq3 U O E O U Q, ° o C3 o ° ° -� ,k, o 'a� 3 O. N L6 n Im o ❑ ■ ❑ o a� o � � r a� o � o U rA •"_' " O 0- U O O 4 cd E i i O N O O O cd O aki O a O p . O 'C °' 4 }o}. O - O O M � o � •3 u Q. a _M O N O rl r- E U U O E O U LO O O Lq N L6 n ❑ ■ ❑ a� o � U 'V E i i � °' I rr - O O M N N saaal ani-j ;o aagwnN _M O N O rl r- u C by �" o � 0 0 � Q ^ o N >> yy � G UF(� Q r" wz Cd N cd CA O 3 cd U > o y a > to X �� o ti N +�' p E rn O s. CA N O O s+ cd > G N O E vn p bA Cl s. `+-� -z3 bA b4 O O p N O> "" p •� O� v 0 ^CS cad Q A O x H E c.0 3 0 N N N 00 U E U O E O U � � O O lf) � N � A ❑ ® ❑ QJ L o a d Q Y vi U f0 co I W I O LO O O O LO M N N saaJ; aAIJ ;o JagwnN 0 N N N 00 «� \\ /J /©2 ��) =J\ e § S \ -a - C) 2 2 ƒ ° / &. to § / \ cl CJ / % / - § §/ 2 2 2 f§ C* ■ o 2 0 � C § 2 ./ 2 q k° k 0° v§ d § m.3 to \ o cd C;3 > # o k / ƒ 2 . t 2 .) % ° § § k 2 .§ m § b / / / > / / ƒ '\ to = '2 o ° k ? t u § & © § � r « to §Ln w t 2-0 as rA u'a u c c o � R � G C, R / E / : \ / ... � 2 � 2 ( ^ ° 3 w E U) /< � . � . - e cil lo C) SE)OJI _nom jaq mnN � R � G C, > cd y cad O m CA U U O p C Cd Q O W C p CA p U cd 4. 3 r+ o cd vtb ¢. 3 3 cd O cd d� tb cd U C cA U Q � U cd %,-C, cd 4. 0 0 0 U Ln U N — y 'U Cd U' V] C O O p CA CA N cd U O N C O} C~ C4 Q, -� ed cd cd oU -a O v , ed U Hci 'C N c '� E cd >, " p -o E --a ti r d u C bA �" C 'u 0 0 � N � Q C 0� M Q � N 1. U UF( E U U O E O O U � � O O lf) N u7 A El m ❑ N O 00 CO V N O saaa; aAll 10 jagwnN U H Y N (6 y 00 = _M O N N N 0 O U bIJ 0 0 5 CA N CC N �N U U F Q q° o cts ti Q -o o a .� >, 0 :� '° � U � w cd O `n C E U ° Cd rU 'cd O s.. cd °i>,� >� 3 N O° N v, vii O O p U cat a.) N Cd Q :3 O O O Cd O r. O U .O C7 U _ _ y tip.0 U x. N V O > 'O N O ¢ O O F- M ti f1 .- .- b, = 'C U OU E E U O E O O U I O ' O tfJ N n o LO o �2 o LO o Cl) [V CV saaJ; aniJ ;o jagwnN N L Y d (U6 U d m fl N M C N N O N r. rn T O a u C by i"i C ❑ 'u 0 0 � Q o 0 UE-a N p "O O e;, N NN O 7 +3 bA � cd �O Ln rA CA C) v, s= cd d) `� 3 cd N r--' Q" N v� C O' T3 V y C O N O .0 O p Lt U >, cd TI O cd U sU.. O N O r0+ f1. U U N � = Cd O O O N O O cd U Q, rA sue. cd U 'O U cd -p `n to O +" y 'O I U U O E O O U O N A ❑ m ❑ CD LO o n o Ln o Cl) N N saaJ; 8AI110 JagWIIN N L th Y U U c0 (D H5 Q U) rY C ri N N N u C bq ~' c C � o � C 'U � Q Q M O rq cu � N 41 41 r.+ U � � E � U v� 4-+ N . � y Cy, SU• O N L6 n ❑ 0 ❑ I LL O >N c r y..• ° U y i. U to � � � �� O � � m 011•� 1 i bA o �..1 cd N � rs. O Ul) O LO O U') O LO O to Ln V V CO CJ N N ate, �CA 3:.0Cd 30° U ° N ^_ aU , C c 0 c"d N bA ' O -O > +�. C ° o a) o 0` - °' cd "a to U e N � M O N N 0 N M U E U O E O U L O O N L6 n ❑ 0 ❑ I LL >N c r y..• ° � N d cu i m 1 i o � rs. O Ul) O LO O U') O LO O V V CO CJ N N saaJa aniJ ;o jagwnN M O N N 0 N M ci O on '^ 'G d O � C u 0 0 C M Q � N L N UFC� O 4-0 4 r0., N bb 0 � to •� 0 0 o. "G T3 >> �' L, N M O U Gn Cd to y � L . O +' � b N 0 rA I+ p U O Q� s , cd Cd U O CJ ra U r r U O E O O U L? O ' O N U� n ❑ M ❑ N L O Y m U U cu m m � a o Lo o O a M N N saa.J; aniI ;o jagwnN _M O N N_ O N � 2 � .3 & u � «k f ) \� a* §4m 2 \ � § � \ . \ � e � 4 c � t a � � � \ \ / / y c mmo as 3 9 r� / m . u \ / / � u I. B § En § 2 ° k § J a 2 44 § q § k � 3 cn 7 § 2 .§ cd © ® k 3 ° ? w - R 0 -0 + % � \ . \ � e � 4 c � t a � � � \ \ / / y c mmo as 3 9 r� / m u C bq ~' c 'C o o +' .� ee �c 'v 0 0 c Q � � O Q CC N T Z L E N _ o � U Y U f0 I m E d CL > N > C -W > 01 C a � -o a� rK co O LO t M N O O SJEJOl aaal C cv N_ O N an � cn 0 c6 on > N 3 O cn ++ -a C O N O cn .c U U O C L cn U C 4- O U C- ti UCIO O O U +, ct zy CA '� CC N C 'O O a U "70 i Q.. 0 cz = ct -D L L y E O 'O U C O O CC E Y U f0 I m E d CL > N > C -W > 01 C a � -o a� rK co O LO t M N O O SJEJOl aaal C cv N_ O N \\ \ ( 2� /k2 \q3 e ( G © } C ° E cd u ® 7 cn \ n ° « u } ) k to ƒ \ \� 2 � ) a En n 8 E -5 E ... i [ .... d U . G 2 3 k � . e a ( « $ _ 0 2 � / ( . 0 0 0 0 0 0 0 0 0 0 0 2 2 LO S 2 2% G\\ Imo a i1 y c F G ■ U G bA "" G �C ar C �U O O � Q N � L d E L y � L UFL� c ^ ai Cl >✓ 'O O .O In E p +-+ CE ct O G1 c to O p 3 F- O cn bA C Ou O U 0] I d Q � 47 tm o r_ I t E N ry 7 O O O O O O O O O O Ln O V) O In O Ln It M cM N N — — Spnol aaal 0 N W m� .e 7 \\ \ ) 2� @4� /§\ §�§ e � S � t � . I / k . e U t LO \ 2 0 a . . ■ �^ 2 � % G G 2 2 \ ° mmolaa 0 / d 0 > w � � \ ° © % §' Mƒ / \ / > / / 0.5 cn ® ® .� > ._ { cn/2 a cc > / § w § § c -0 2 « z � t � . I / k . e U t LO \ 2 0 a . . ■ �^ 2 � % G G 2 2 \ ° mmolaa 0 / d u G on �" c o � � Q N � y UFA CA O cd cd cd C) � .3 on It c, A � o ) Cd o In to M s:1. � C O � � '� O O •� �+ cd O O m v co m A H a� m LE > (D cn O a � � i ry O O O O O O O Nr O co 0 ,4- N M O N C r-1 -1 c N ci c cn �" c G d o � 0 U 0 0 � � M C Q cC N � Z N � d L U 03 n ,a M = � M N t4O ' >3� = >' to ct to O N r U ^p `n Q+ ct N to bb > N `" U U ct Cd r ) p c3 cn _ Cd O L L Cd U CA ID In cd s. cci U U U y O cad O > O �, s, rA cd O U Q U> U N > E cd .� E- E O 3 C O U m CL � m o O c c6 a N rr O O O O O O O O O Cfl N O w co It N r Sle;ol aaal r N_ O N § ./ 2 \\ \ ) ¥ \k2 \q2 §fit _ _ ƒ E / S . � a � \ 0 oo . R % 0 E I C 2 \ 0 0 0 0 0 0 0 0 0 o LO o LO 0 2\< # n n N Sl o a ,1 � G c CA q { CA 2 \ U @ 3 _ 't \ - c / ° o -C u _0 « c 3 .- cat cat / .Ln .3 \ � c \ cn L / E 5 u § �.f § 0 / / 7 / § u \ m E� � / ƒ @ \ f o \ \ /'\ u u � E _ \ �,f'G Cn 7 © e U •\ = = \ \ a m-a Wr_2«d .� ° U 2 > ) / ¥ 2 E E . � a � \ 0 oo . R % 0 E I C 2 \ 0 0 0 0 0 0 0 0 0 o LO o LO 0 2\< # n n N Sl o a ,1 � G c CA q Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Condominium Roof Photos Montenero Roof July 2013 Montenero Roof December 2013 23 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Grosvenor Roof July 2013 Grosvenor Roof December 2013 24 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 As a result of an observation of boring beetles attacking stressed trees in the early months of 2011 we began to capture photographs of Clam Bay from the rooftops of the Montenero and the Grosvenor. These panoramic pictures of the mangrove system are taken quarterly for comparison purposes. In addition to the annual mangrove monitoring these photos allow us to more frequently assess the overall health of the system and better identify and address any potential problem areas. Seagrass Monitoring Methodology Seagrasses are a valuable biotic indicator of environmental health and the PBSD has recognized the value in maintaining viable conditions for seagrass growth. The original permitted dredging design - entailed impacts to seagrasses within the channel between Outer Clam Bay and Clam Pass. Monitoring over the life of the permit was designed to allow documentation of the regeneration or loss of seagrasses within the system and follow the effect of increased tidal flushing on seagrass aerial coverage and density within the potentially affected beds. These monitoring practices have continued in order to further document the overall health of the Clam Bay system. Monitoring methods include examination of aerial photographs and ground truthing by in -water and wading surveys. Accurate estimation of seagrass coverage is primarily hampered by visibility. The type of seagrass and limited visibility make estimation through examination of aerial photographs almost impossible. The most effective survey technique has been diving and wading transects and the most effective time has been at low tides when shallow water and substrate exposure make coverage estimation easier. Best effort was made to overcome the visibility obstacles in those areas that were deeper. Due to the ephemeral nature of the grasses being monitored, the survey methodology has been slightly modified from what was originally permitted in the 1998 permits. It was noted early on that the seagrasses shifted in location from year to year and that fixed quadrats in the same location year after year did not accurately depict seagrass coverage or presence within the Bay. More general observations of the presence of grasses along these transects have been used to locate the grass beds with the quadrat measurements used to quantify coverage within those areas where grasses are found. Grass beds in or adjacent to these transects are then mapped with a handheld GPS unit (Garmin 76c) and transferred to an aerial exhibit. 25 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Seagrass Results Outer Clam Bad Transect 1 Transect one was surveyed with snorkeling gear in water depths from 2 to 4 ft. Visibility was approximately 8 to 10 inches and was easily reduced if sediments from the bottom were stirred up. Shoal grass (Halodule beaudettei) was found within quadrats 2, 3, 4, 5, and 6 transects. The general area of grasses along this transect remained consistent with the last couple of years and has expanded slightly from the original pre - dredging monitoring. Densities of grasses remained about the same throughout the entire transects compared to past years monitoring period. In addition to the grasses, oysters (Crassostrea virginica) were also observed along closer to the mangrove fringe line. Oyster clumps (approximately 6 inches by 6 inches), upside- down jellyfish (Cassiopeia xamachana), lightning whelks (Busycon contrarium), fighting conchs (Strombus alatus), shell debris, and red, green and brown algae (Rhodophyta, Chlorophyta, and Phaeophyta) were also again observed along Transect 1. Transect 1 80% Z5%—" 70% 60% �. 50% 50% U 40% 30% 30% d 20% a 10% 0% 1% 5% 0% 1 2 3 4 5 6 Quadrat (Numbers (1 -6) 26 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Outer Clam Bay: Transect 2 Transect two was also surveyed via snorkeling gear. Water depths ranged from 1" to 3 ft. with visibility approximately 2 to 10 inches but like Transect I this was easily reduced if sediments from the bottom were stirred up. No grasses were observed along this transect. This was the first year that no grasses were observed at all which could be due to the limited visibility. There were some southern hard clams (Mercenaria campechiensis) and lightning whelks (Busycon contrarium) that were observed. Transect 2 100% 80% C 60% V = 40% d L a 20% 0% 0% 0% 0% 0% 0% 0% 1 2 3 4 5 6 Quadrat Numbers (1 -6) 27 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Outer Clam Bay: southwest sector. Transect 3 Transect 3 was surveyed with mask and snorkel gear. Water depths ranged from approximately 2 to 6 feet. Visibility varied between 18 to 24 inches. The patch of turtle grass (Thalassia testudinum) was observed along the western mangrove fringe line. This patch has been observed in the same location for the past several years and this year has again grown in size from the last monitoring periods. The patch would still be considered small however has grown in density and the erected blades remain approximately 4 to 12 inches long. Due to the increased densities and blade length this small isolated bed is healthy and should continue to grow. Again in addition to the grass, both blue -green and red algae were present within the shallows. There was also a lot of Caulerpa present in and around this transect area. Other observations made along this transect included the Florida fighting conch, upside -down jellyfish and a few scattered oysters right along the fringe line of the mangroves. Transect 3 20% 15% °.�_. 15% L U 10% v 5% L 5% d G. 0% 0% 0% 0% 0% 1 2 3 4 5 6 Quadrat Numbers (1 -7) 28 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Western side of waterway between pass and bay. Transect 4 Transect 4 was surveyed by both wading and snorkeling due to the varying water depths. Water depths ranged from 6 inches to 5 ft. with visibility of approximately 12 to 24 inches. The survey was conducted during a low tide allowing the visual observation to be completed mostly by wading this transect. Large patches of Shoal grass (Halodule beaudettei) were observed along the western mangrove fringe line, throughout most of this transect. Oysters were once again observed along the mangrove fringes on both east and west sides of the channel. Blue crabs (Callinectes sapidus), southern hard clams (Mercenaria campechiensis), and lightning whelks (Busycon contrarium) were observed scattered throughout this transect. Several fish species such as mangrove snapper (Lu Janus griseus), mullet (Mugil cephalus), and sheepshead (Archosargus probatocephalus) were also observed. 29 40% Transect 4 35% 35% 35% 30% L 25% j 25% 0 U 0 20% 15% 15% 15% 10% a 5% 0% 0% 0% —r 1 2 3 4 5 6 7 Quadrat (Numbers (1 -9) 29 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Turtle grass (Thalassia testudinum) (Transect 3) Shoal grass (Halodule beaudettei) Eastern side of waterway between pass and bay Transect 5 30 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Transect 5 was surveyed by both wading and snorkeling due to the same varying water depths as transect 4 has. Depths ranged from exposed substrate to 6 feet. In the original monitoring efforts, both shoal grass and paddle grass had been observed along this transect. As the tidal prism changed with the dredging activities, areas where grass had been present became subjected to longer periods of exposure and so died out. Shoal grass (Halodule beaudettei) was again observed along this transect, however compared to years in the past a denser percentage was documented again indicating the observed net improvement from last year remained. Shoal grass just about covers the entire mud flat along the eastern shoreline indicating the surrounding bay area could be fully recovered from the historic dredging impacts. Mud snails were observed throughout as well as Florida fighting conchs were also seen scattered throughout the entire transects. Further continued monitoring will indicate if the return is permanent or not. ;I Transect 5 80 %�70 %° 70% ^ 60% 60% 50% 0 50% 45% 40% U 40% 35°/, 30% 20% 20% a 10% 5% 0% 0% -- - - 1 2 3 4 5 6 7 8 9 Quadrat Numbers (1 -9) ;I Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Shoal Grass (Halodule beaudettei) (Transect 5) Shoal Grass (Halodule beaudettei) 32 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Inner Pass, shoal area east of Clam Pass, Transect 6 Transect 6 is oriented north to south and covers a large portion of the shoal area just east of the Pass. This transect was surveyed by wading on account of the very shallow water depths which ranged from exposed substrate to approximately 4 inches. Visibility was not impaired. Large amounts of shoal grass (Halodule beaudettei) were observed once scattered throughout the entire southern end of the flat, around quadrats 1, 2, 3, 4, 5, and 6. The new additional coverage just north of this transect near the boardwalk was once again observed this year as was last year. Compared to last year the size and density of this large bed has remained about the same. The main change in coverage on this transect from past monitoring periods is that the grasses seem to have shifted more towards the center and north perimeter of this transect. Densities seem to continue to increase indicating a healthy thriving bed. Remaining portions of this transect consist of a sandy sediment with green mat algae, mud snails, and Florida fighting conchs. Transect 6 80% - 70% 70% 60% 60% 50 /o o L 50% 40% U 40% 30% 20% 20% a 10% 5% 0% 0% 0% 1 2 3 4 5 6 7 8 Quadrat Numbers (1 -8) 33 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Inner Pass, shoal area east of Clam Pass, Transect 7 Transect 7 is oriented northeast to southwest and covers a large portion of the shoal area just east of the Pass. This transect like T6 was surveyed by wading and snorkeling due to the warring water depths which ranged from exposed substrate to approximately 4 -feet. Visibility was not impaired. Large amounts of shoal grass (Halodule beaudettei) were observed once again in the vicinity of the mangrove island, around quadrats 3 through 5. The large bed present is in the same location as the past few years though the density of coverage has remained about the same. Densities seem to have remained the same over the past few monitoring periods, indicating the net improvement for this transect and surrounding area has remained. Transect 7 60% 50% 50% a 50% 40% 35% U 30% v 20% 10% 10% a 10% 5% 5% 5% 0% 1 2 3 4 5 6 7 8 Quadrat Numbers (1 -6) 34 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Inner Pass, southern section of channel and shoal area, Transect 8 Like T7, Transect 8 is oriented northeast to southwest and crosses both the channel and the two shoal areas. The survey of this transect was conducted by both wading and snorkeling the survey line. Water depths ranged from exposed substrate to 4 feet with a visibility approximately 2 to 3 feet in the deeper portion of the channel. Shoal grass was observed on the east side of the channel in the shallower water depths, in the same areas as T7 and T6. This seagrass bed has increased slightly in density since the original monitoring efforts. The small patch of shoal grass observed two years ago on the west side of the channel has begun to return, most likely due to sand build -up causing this area to just about dry up during low tides. Large groups of mud snails, a few Florida fighting conchs, and small patches of algae were also observed. Transect 8 60% 50% 0 50% 45% 40% 35% 0 30% c v 20% m 10% a- 10% der 1 0% % 0% - - 1 2 3 4 5 6 Quadrat Numbers (1 -6) 35 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Seagrass Summary Seagrass coverage overall totaled approximately 4.43 acres along the monitored transects within the Clam Bay system. What has been shown by the past thirteen years monitoring is that there was a decrease in the monitored seagrass beds immediately following the initial (1999) dredging activities. This decrease appears to have stabilized around 2004 or 2005 and has reversed in the past few years to where the grass beds are re- establishing previous areas and new areas appropriate for the grasses (in terms of water depths and light penetration) are being colonized. Future monitoring of the seagrasses will be conducted to see if this trend continues. Water Loggers Three continuous water level monitoring loggers were deployed in the system this year. These instruments help us to see how water levels within the mangrove forest react to tides and storm events. The graph below shows the water levels within the forest in comparison to the rainfall recorded within Pelican Bay during the same time period. 2.75 2.25 : -- 2 — 1.75 1.5 pc 1.25 a 3 1' 0.75 0.5 0.25 WELL AT NORTH END OF CLAM BAY - Water Depth T ,�\O��'b�' 11`ry,5�'r�' ��0��'ti�' 1ry\rys�'r�' O O O~,0��'�� O_`ry,��'r3 O�\0�1�' O�\�,5�'y'� �\O,\�'ti� �\�,�'ti'� Oy\0,��1� Qy��'ti'�i �\O6\,y'9 1§k��,�"� T Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 2 1.75 1.5 1.25 W W 1 W 0.75 0 C a 0.5 3 0.25 0 -0.25 -0.5 0 -0.25 -0.5 -0.75 W W -1 a c -1.25 a 1.5 3 -1.75 -2 -2.25 -2.5 WELL AT PLOT #7 —Water Depth 4, y,0��~�' ti ti o� o"� o�\o�� ~� op�,y�� oy\o��ti� oh�,yti�� oo�oo�~� o��titi�� 0-�o6� o o o o WELL AT SOUTH END OF CLAM BAY - - -- Water Depth Lti oti10 ^\1� �~ oti\1 oti�oo\1� oti��~\1� 03��o\y� o��\y� 0 °�0�\~3 oa�� oh�o oh\ti~\~� oo�o oe\ ti~\~� 0-R�\~3 37 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 The fluctuations in levels depicted shows that the system does receive elevated water levels after heavy rainfall events but quickly returns to normal levels. This is an indication that the water flow and flushing capacity of the system is still functional. Tide Gauges The tidal data and flushing analysis for the bays and main waterways within the system is presented under separate cover in a report from Humiston and Moore Engineers. Water Quality Testing Water quality sampling is conducted within the Clam Bay system on a monthly basis. Readings for the month of November 2011 were not collected and so were not included in the comparisons. Water quality samples are collected by PBSD staff and transported to the Collier County Pollution Control laboratory for processing. All of the sampling data are not included in this report due to volume of pages making up this information. Sampling information is available for review and inspection at the PBSD offices. Field notes, chain of custody records, and laboratory reports are included in this data set. Of the parameters sampled and collected, dissolved oxygen (DO), nitrates (NO3), orthophosphates (OPO4), and total dissolved solids (TDS) are discussed below. Discussion on these parameters is provided because they are the most indicative of nutrient loading and other potential water quality problems. The enclosed graphs show monthly averages in the discussed parameters over the last year. This year's testing did show that most parameters are still reacting as expected and the storm water management system appears to be doing its job by tying up or removing nutrient and pollutant parameters before they reach the Gulf of Mexico. 38 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Parameter Label Units Maximum Maximum Purpose of Sample (Name) Contaminant Contaminant Level (MCL) Class 11 waters Level (MCL) Class III waters (fresh) TEMP Total Temp. limit = Ambient + AT Total Temp. limit = Ambient + AT Measures water temperature Water Temperature °C June — Aug. AT< 1. 11 °C w/ Max. T = 33.3 °C AT < 1.67 °C w/ Max. T = 33.3 Sept. -May AT< 2.23 °C w/Max. T = 32.2 °C °C Affects aquatic organisms as well as AT and T converted from °F to °C AT and T converted from °F to °C limiting/aiding limiting/aiding chemical reactions COND pfvcm Not more than 50% above normal Measures conductivity indicator of Conductivity N/A background or 1275, whichever is water quality changes eater pH Standard Not more than 8.5 Not more than 8.5 Measures acidity/alkalinity of the water (0 -14) Not less than 6.5 Not less than 6.0 Indicates the ability of the system to support life TDS mg/liter Measures the amount of dissolved Total Dissolved Oxygen N/A N/A solids in the water Dissolved solids are minerals and chemicals such as salt DO mg(oxygen)/Iiter Not less than 5.0 in a 24 hr period, and never Not less than 5.0 Measures the quantity of oxygen in the Dissolved Oxygen less than 4.0 water Low levels indicate the potential for an algal bloom NH3 mg(Nitrogen)/liter In no case shall the nutrient concentrations be Measures the amount of soluble Ammonia altered to cause an imbalance in natural < 0.02 ammonia in the sample populations High levels indicate the potential for an algal bloom NO2 ntg(Nitrogen)/liter In no case shall the nutrient concentrations be In no case shall the nutrient Measures nitrite content Nitrite altered to cause an imbalance in natural concentrations be altered to cause High levels indicate the potential for an populations an imbalance in natural algal bloom o ulations NO3 mg(Nitrogen)/liter Measures nitrite content Nitrate N/A N/A High levels indicate the potential for an algal bloom TKN mg(Nitrogen)/liter Measures amount of ammonia and Total Kjeldahl Nitrogen TKN/TOC < 15 TKN/TOC < 15 organic bound nitrogen in the water Necessary to establish amount of organic bound nitrogen ins stem OPO4 mg(phosphorus)/liter In no case shall the nutrient concentrations be In no case shall the nutrient Measures orthophosphate content Orthophosphate altered to cause an imbalance in natural concentrations be altered to cause High levels indicate the potential for an populations an imbalance in natural algal bloom populations TPO4 mg(phosphorus)/Iiter In no case shall the nutrient concentrations be In no case shall the nutrient Measures phosphate content Total Phosphate altered to cause an imbalance in natural concentrations be altered to cause High levels indicate the potential for an populations an imbalance in natural algal bloom populations BOD mg(oxygen)/Iiter Shall not exceed values that would cause Shall not exceed values that would Measures the oxygen demand Bio- Chemical Oxygen dissolved oxygen levels to be depressed below cause dissolved oxygen levels to High levels indicate a potential Demand limit established for each class be depressed below limit depletion in oxygen content in the established for each class system SALINITY mg(Chloride)/liter Not more than 10% above natural background Measures salt content in the water Salt conditions N/A Indicates salinity of the system TURB NTU (Nepthalometric < 29 above natural background conditions < 29 above natural background Measures amount of suspended solids Turbidity Turbidity Units) conditions in the water Indicates the clarity of the water in the system 5102 mg(sihca)/liter In no case shall the nutrient concentrations be In no case shall the nutrient Measures the amount of sdica Silicates altered to cause an imbalance in natural concentrations be altered to cause Silica is necessary for the survival of populations an imbalance in natural the primary phytoplankton in an populations estuary CHLA mg(Chlorophyll)/Iiter Measures the amount of chlorophryll A Chlorophyll -A N/A N/A Indicates phytoplankton biomass in the system PHAEOA nrg(Phaeoaphytin)/Iiter Measures inactive chlorophyll Phaeophytin N/A N/A To establish a true chlorophyll count it is necessary to know phaeophytin TOC mg(Carbon)/liter TKN/TOC < 15 TKNaOC < 15 Measures the concentration of Total Organic Carbons carbonaceous material in the water Assesses dre potential amount of oxygen demanding matter in the system 39 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Dissolved Oxygen (DO) Dissolved Oxygen is a measurement of the amount of oxygen available in the water. Aquatic life depends on oxygen in the water and low levels can be an indicator of poor health of an aquatic system. Outside influences such as temperature, wind, and rainfall can all affect DO. Here in southwest Florida DO levels are typically higher in the winter months when rainfall and temperatures are both lower than in the summer months. The measured DO levels are generally higher this year than they were last year but they still fall below the state standard of 5 mg /l. It should be noted that the readings collected are one time collections and not the 24 hour diel study that would be done as part of a more formal dissolved oxygen study. Time of day can greatly influence DO readings and if concerns are expressed over these results, additional collection could be done. There have not been any indicators of dissolved oxygen depletion (such as fish kills or algal blooms) in the Clam Bay system for the past couple of years so we are not overly concerned about DO levels at this time. 40 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 14.000 12.000 10.000 8.000 orb E 6.000 4.000 2.000 0.000 14.000 12.000 10.000 8.000 E 6.000 4.000 2.000 0.000 Average Monthly Dissolved Oxygen Levels Stations In The Bay ti G� O --4--W6 ...._ ....................... --+—W-7 W -1 UCB N Seagate °a Oe` ,ate �Ql 40 �eQ Average Monthly Dissolved Oxygen Levels Stations Along The Berm O � PB -11 FSt. Lucia —PB -13 Glenview BPB13 /PB13E 41 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Nitrates (NO31 Nitrates are nutrient components that are most often associated with fertilizers or vegetation decomposition. Excessive levels can lead to algal blooms, decreased DO levels, and decreased viability of the system. In freshwater or estuarine systems close to land, nitrates that reach high levels can potentially cause the death of fish. While nitrate is much less toxic than ammonia or nitrite, high levels can inhibit growth, impair the immune system and cause stress in some aquatic species. In most cases of excess nitrate concentrations, the principle pathway of entering aquatic systems is through surface runoff from agricultural or landscaped areas which have received excess nitrate fertilizer. These levels of nitrate can also lead to algae blooms, and when nutrients become limiting (such as potassium, phosphate or nitrate) then eutrophication can occur. As well as leading to water anoxia (lack of oxygen), these blooms may cause other changes to ecosystem function, favoring some groups of organisms over others. Nitrate values continue to fluctuate widely between sampling station and no appreciable trend is apparent. It is clearly apparent that waters within the development itself, Sample locations St. Lucia, E P13 13, P13- 13, and to a lesser extent, P13- 11, average higher values than the waters of the estuary. It is also clearly apparent that these higher average values are the result of one or two high readings during the year. E P13 13, P13- 13, and the St. Lucia stations have periodic spikes in nitrate levels through the year. It is extremely interesting to note that these spikes correlate very closely with spikes observed for the past couple of years. While it has not been absolutely verified that these readings correspond to times of fertilization at any one location it is still considered probable that this is the main cause of the periodically higher results. The fact that the readings are higher in the development area than in the preserve is still a good sign in that it means the water management system and the vegetation between the berm and the pass is working to take up nitrates out of the water column prior to it going into the Gulf. Average levels are not extreme and as stated above, the water management system seems to be doing its job in removing this nutrient component before it reaches the Gulf of Mexico. 42 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 0.800 0.700 I- - -- 0.500 0.500 ! - -- -- tao 0.400 __- E 0.300 0.200 0.100 -- -.... I 0.800 0.700 0.500 0.500 E 0.400 0.300 0.200 0.100 0.000 Average Monthly NO3 (Nitrate) Levels Stations In The Bay Average Monthly NO3 (Nitrate) Levels Stations Along The Berm --+—W6 --t-� W-7 W -1 UCB N Seagate PB -11 - —..._ FSt. Lucia PB -13 Glenview BPBI3/PB13E Oc �o Oe >a� �E� jai PQ� �aJ ,J� �� vo lob 43 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Phosphates (OPO4) Phosphates are nutrient components like nitrates that are most often associated with fertilizers. Like the nitrates, excessive levels can lead to algal blooms, decreased DO levels, and decreased viability of the system. However, because phosphorus is generally much less soluble than nitrogen, it is leached from the soil at a much slower rate than nitrogen. Consequently, phosphorus is usually much more important as a limiting nutrient in aquatic systems and increased levels can more drastically influence algal blooms or other eutrophication processes. Ortho- phosphate values also fluctuate widely between sampling stations however the trend that started to become apparent in the past may still be progressing. It appears that waters within the development itself, especially sample locations P13- 13, and St. Lucia are trending towards higher phosphate levels. There is a lot of fluctuation but for these sites, the highs keep getting a little higher and the lows don't go as low as previous drops. The monthly pattern seen in the nitrate samples was not as apparent in the phosphate samples but, Glenview, P13- I I and the St. Lucia stations show phosphate spikes that correlate inversely with Nitrate spikes. As with the nitrates, the water management system and the vegetation between the berm and the pass are working to take up this nutrient out of the water column prior to it going into the Gulf. 44 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Average Monthly OPO4 (Ortho -P) Levels Stations In The Bay 0.3000 - 0.2500 - - -- _ -_ 0.2000 - - -- - - -- --f— W6 J 0.1500 - -- --r1 W -7 --^- W -1 0.1000 UCB r . 0.0500 N Seagate 40 0.0000 - - - - - -- ,ti ^rti titi ti's 'y3 ti� 'y3 'y3 ti� ti3 'y3 'y3 Cow Average Monthly OPO4 (Ortho -P) Levels Stations Along The Berm 0.3000 0.2500 0.2000 - __ _ _ . _ PB -11 E 0.1500 - FSt. Lucia PB -13 0.1000 - - 0 Glenview 0.0500 '- - - BP813 /PB13E 0.0000 - — - -- - - -. -. - - - - -- N Nil 0 45 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Total Dissolved Solids (TDS) This is a measure of the mineral and salt content of the water. Total dissolved solids are normally only discussed for freshwater systems, since salinity comprises some of the ions constituting the definition of TDS. In brackish or saltwater systems, the higher the TDS content, the saltier the water. TDS is not generally considered as a primary pollutant (e.g. it is not deemed to be associated with health effects), but it is rather used as an indication of aesthetic characteristics of drinking water or as an indicator of the presence of a broad array of chemical contaminants. As with past years, this parameter was within the levels expected. The freshwater sampling stations showed low TDS levels while the estuarine sampling stations showed higher levels. In general TDS values have changed little over the monitoring period. 46 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 50000 45000 40000 35000 30000 J 25000 20000 15000 10000 5000 0 50000 45000 40000 35000 30000 J 25000 20000 15000 10000 5000 0 Average Monthly Tay Levels Stations In The Bay y'L ' '>✓ O�� o, Average Monthly TQS Levels Stations Along The Berm ti'1 yti 'y1' 'y3 'ti3 ti� 1� 'y3 y�i >'5 cp �o� peg ,ate ��`p fat Q�t �aa >O —0 W6 W -7 W -1 UCB N Seagate PB -11 FSt. Lucia —*— PB -13 Glenview BPB13 /PB13E 47 Clam Bay Annual Monitoring Turrell, Hall & Associates, Inc. December 2013 Summary Since the final original permit required monitoring report in 2008, the past restoration activities have continued to yield positive results within the mangrove forest of Clam Bay. The majority of the monitoring plots show continued increases in mangrove numbers and sizes. Two plots (Plots 4 and 9) have been consistently hampered by exotic vegetation and very dense ground cover growth. Ongoing exotic eradication activities will allow for the eventual re- establishment of natural native vegetative community within these areas. Quarterly panoramic photograph are now being incorporated into our monitoring of the Clam Bay System. These pictures are shot from the rooftops of the Montenero and the Grosvenor high- rises. The elevated vantage point allows for a more frequent, broad assessment of the mangrove area and allows us to better assess residents concerns regarding mangrove health when they are raised. Water quality monitoring will be continued to document the status of the system's waters. Over time we hope to document changes associated with effects of the activities being undertaken within the development. Annual inspection of the flushing cuts throughout the system will be continued. These cuts are vital to the continued health of the system and must be maintained so that the water flows and flushing capabilities within the mangrove forest is protected. A few of the newer channel markers within the canoe trail where observed to have been damaged by marine borers. These markers have been identified and are scheduled for maintenance. This year's monitoring has shown that the system continues to recover and both mangrove and seagrass recruitment have been documented. While the success of work efforts to date is undeniable, continued vigilance is called for to maintain a viable functioning ecosystem at Clam Bay. Stressed areas in the mangrove forest are still apparent. The spectacular recruitment of mangrove seedlings, now approximately 10 feet tall saplings, throughout the original die -off area is testament to the restoration efforts undertaken with the initial dredging and maintained flushing channels. 48 W >r yy 0 U, Ei } w 'Ss � � 3 �� re �y'`d §.• � ai N O Z Z 0 \ f� a U N CL U� W W m'a w� �a J � - z MZ° S ° 0 6 Q uj O {� U LU o Q LU a (f) 6 a O J oZ w T D J s LL w �� Y �p n/ a �� a v m �O _ 2 O O LL b) o) X o LL p v M � W Xw W -v J Qz I, (D� Na0 II li }` z Z z L 3 H r z o Z o 0 oW w(D W Q N M v w:cz Q0 M� W F F_ Q J A o O z O a, m Z v v v laaaa Q W g> o w N Cr V p z Lr W W rn osw ll� I V J °u � O � N � G G R O o x� (-)zz �oP�xico �? w III r a G Z U IY ma =p nd E w p19845 dam bay \Drawings \SHEET\MONITORING REPORT\2013\REF- 9845 -MR- DIE -OFF REPORT_2013.11.dvg LOCATION MAP 12/2!2013 RANDIAONES r t unr d� z 0 z ollooll 'A ' : ' 100000 , R ®s® ®s a_ Y r ._ ._ • t � r t � ; S • I j a `R£ 5 JA lo IL ' t � 4 yam•+ < .,� � $ { -� p w• 0 t I ' ♦ . -. 1Ft 4 Y � ' �l 1 .' e3 I x — =i '1W t LL LU L p r y R k