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PBSD MSTBU Agenda 11/06/2013PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICE TAXING & BENEFIT UNIT NOTICE OF PUBLIC MEETING NOVEMBER 6, 2013 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION, WEDNESDAY, NOVEMBER 6 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA, 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments 5. Approval of meeting minutes a. September 26 Landscape & Water Management Committee b. October 2 Board Regular Session c. October 10 Board Special Session 6. Administrator's report a. Clam Pass /Canoe Trail markers pilings update b. Crosswalks project update c. Status of office relocation d. Monthly financial report 7. Chairman's report a. * Discussion and approval to reprint Clam Bay Field Guides b. Discussion of nature signage on boardwalks along Clam Bay c. Announcements 8. Committee reports a. Clam Bay b. Landscape & Water Management c. Survey 9. Old business a. Update on beach renourishment (Susan O'Brien) b. Update on RFP for management services (Susan O'Brien) c. Update on safety on Oakmont Parkway (Susan O'Brien) d. Update on bus tour (Susan O'Brien) e. Placement of shared bicycle lane signage in roadway (Joe Chicurel) f. Commercial members of Pelican Bay Services Division Board (Dave Trecker) 10. Audience comments 11. Adjourn * asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVIS ION. NET. 10/31/2013 2:41:47 PM LANDSCAPE & WATER MANAGEMENT COMMITTEE MEETING MINUTES THURSDAY, SEPTEMBER 26, 2013 LET IT BE REMEMBERED that the Landscape & Water Management Committee of the Pelican Bay Services Division Board met on Thursday, September 26, 2013 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. The following members were present: Landscape & Water Management Committee Dave Trecker, Chairman Frank C. Dickson, II absent Joe Chicurel John Domenie Tom Cravens Scott Streckenbein absent Pelican Bay Services Division Board Member Also Present Susan O'Brien Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Mary McCaughtry, Operations Analyst Lisa Resnick, Recording Secretary Invited Guests Mark A. Kincaid, P.E., Senior Engineer, Coastal Engineering Consultants, Inc. Steven W. Gong, Senior Ecologist and Water Resources Planner, CH2M Hill Tim Hall, Principal, Turrell -Hall & Associates, Inc. ROLL CALL Four members were present ( Chicurel, Cravens, Domenie, (Dickson, Streckenbein). 29 �l ter: { Landscape & Water Management Committee Meeting Minutes September 26, 2013 PRESENTATIONS OF PROPOSALS FOR WATER QUALITY SERVICES The following consultants presented proposals for water quality services, analysis, and reporting: Mark Kincaid, P.E., Senior Engineer, Coastal Engineering Consultants, Inc. Steven W. Gong, Senior Ecologist & Water Resources Planner, CH2M Hill Tim Hall, Principal, Turrell, Hall & Associates, Inc. COMMITTEE DISCUSSION AND VOTE The Committee discussed the proposals presented and agreed the project should include The Committee agreed local representation was essential and the number one ranked firm be invited to the full Board meeting next week to present proposals for monthly collection and quarterly analysis of the upland lakes; and separate proposal for analysis of the samples collected from the last seven datasets. Mr. Cravens motioned, Dr. Chicurel seconded, to make a recommendation to the full Board to select CH2MHill for this project. The Committee voted unanimously in favor and the motion passedd . STATUS OF DATA COLLECTION Staff is awaiting August quarterly water quality data from the County's laboratory. LAKES PILOT PROGRAM Mr. Lukasz reported that everything is in place for the pilot program. MISCELLANEOUS Chairman Trecker announced there is a water quality workshop on Oct. 30 at 3 p.m. The meeting adjourned at 3:20 p.m. Dave Trecker, Chairman 9C d fi 3 3:35:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY, OCTOBER 2, 2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session, Wednesday, September 4 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman Dave Trecker, Vice Chairman Joe Chicurel Frank C. Dickson, II John Domenie Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager John laizzo Michael Levy Susan O'Brien Scott Streckenbein absent Hunter Hansen absent Mary McCaughtry Operations Analyst Lisa Resnick, Recording Secretary Also Present William D. Beddow, P.E., Vice President and Area Manager, CH2M Hill Kevin Carter, Field Manager, Dorrill Management Group David Cook, Pelican Bay Foundation Board of Directors LuAnn Giovannelli, General Manager, Bay Colony Community Association Steve Gong, Manager, Applied Sciences, CH2M Hill Tim Hall, Principal, Turrell, Hall & Associates, Inc. Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation Robert Pendergrass, Chairman, Pelican Bay Foundation Board of Directors REVISED AGENDA u -7� 8635 Pelican Bay Services Division Board Regular Session Minutes Wednesday, October 2, 2013 6. Chairman's report a. * Discussion and approval of recommendation that Pelican Bay Services Division participates in the October 30, 2013 Water Quality Workshop as a co- sponsor b. * Discussion and approval of recommendation directing staff to recommend to the Board of County Commissioners installation of a traffic light at the intersection of Gulf Park Drive and U.S. 41 c. * Discussion and approval of recommendation directing staff to recommend to the Board of County Commissioners to eliminate both (two) Pelican Bay Services Division Board's commercial interests member seats d. * Discussion and approval to modify the Board's "Audience Comments" policy e. Announcements 7. Committee reports a. Clam Bay i. Discussion of County funds available for Clam Bay - related work b. Landscape & Water Management i ii. Status of pilot programs on lakes 8. Old business b. Mapping Pelican Bay's water management system (Susan O'Brien) c. *Pedestrian Safety at Oakmont Parkway & Woodhaven Lane (Joe Chicurel) d. *Share the road with bicycles signage (Joe Chicurel) 9. Audience comments 10. Adjourn ROLL CALL Two members were absent (Streckenbein, Hansen); eight were present (Cravens, Trecker, Chicurel, Dickson, Domenie, Iaizzo, Levy, O'Brien). AGENDA APPROVAL Vice Chairman Trecker motioned, Mr. Levy seconded, to approve the agenda as amended [7bi to follow item 4, Sa & 8a consolidated, Se added]. The Board voted unanimously in favor and the motion passed. APPROVAL OF JULY 10 REGULAR SESSION MINUTES Vice Chairman Trecker motioned, Mr. Domenie seconded, to approve the July 1 Regular Session minutes as amended. [p. 8622 replace "Charlene" with "Ch The Board voted unanimouslv in favor and the motion passed. APPROVAL OF SEPTEMBER 4 REGULAR SESSION MINUTES Mr. Levy motioned, Vice Chairman Trecker seconded, to approv rT Regular Session minutes as amended. [Scriveners errors p. 8630 . 8634 replace Trecker with Cravens/ The Board voted unanimo fav the motion II . Pelican Bay Services Division Board Regular Session Minutes Wednesday, October 2, 2013 WATER QUALITY SERVICES PRESENTATION BY CH2M HILL Mr. William Beddow, P.E., Vice President and Area Manager, CH2M Hill and Mr. Steve Gong, Manager, Applied Sciences, CH2M Hill presented proposals to perform water quality collection, analysis, and reporting of the upland lakes. Vice Chairman Trecker motioned, Chairman Cravens seconded, to approve Option 1 [quarterly sampling, analysis, and reporting] program not to exceed $70,000. The Board voted 6 in favor (Chicurel, Cravens, Domenie, Dickson, Iaizzo, Trecker) to 2 0 osed Le! L, O'Brien and the motion gassed. ADMINISTRATOR'S REPORT REVIEW & APPROVAL OF PROPOSED ORDINANCE AMENDMENT TO INCORPORATE BEACH RENOURISHMENT AS AN OFFICIAL RESPONSIBILITY & FUNCTION OF THE PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICE TAXING & BENEFIT UNIT Mr. Dorrill explained that the ordinance required an amendment to add beach renourishment as a power and function of the Services Division because it allowed the Services Division to be eligible to participate, but not compelled to participate in the County's beach renourishment project. The Board discussed at length. A few members were opposed to changing the ordinance. Several motions were made to amend Vice Chairman Trecker's original motion; however, following the discussion, the original motion was what the Board voted on and passed. Dr. Ted Raia did not support the motion and Mr. Dave Cook supported the motion. MOTION TO ADD BEACH RENOURISHMENT TO ORDINANCE A The Board discussed at length. A few members were renourishment. Mr. Dave Cook and Dr. Ted Raia supported 8637 Pelican Bay Services Division Board Regular Session Minutes Wednesday, October 2, 2013 MOTION TO AUTHORIZE FUNDING FOR 15,000 + /- CUBIC YARDS OF SAND Vice Chairman Trecker motioned, Mr. Dickson seconded, that contingent upon the Board of County Commissioners revision of Ordinance 2013 -19 to assign "beach renourishment" as a power and purpose of the Pelican Bay Services Division (PBSD), the PBSD authorize funding for 1 5,000 + 1- 20% cubic yards of sand to renourish the Pelican Bay beach to a 100 foot standard. The Board voted 5 — 3 in favor and the motion was passed. Trecker, Cravens, Dickson, Chicurel, and Iaizzo voted in favor, O'Brien. Domenie. and Levv onnosed. OLD BUSINESS SHARE THE ROAD WITH BICYCLES SIGNAGE Mr. Jim Carr, Engineer, Agnoli, Barber, & Brundage, presented the standard bicycle and "share the road" signage that was acceptable for installation on Pelican Bay Boulevard. Dr. Chicurel motioned, Vice Chairman Trecker seconded, that the Services Division install bicycle and "share the road" signs as illustrated placed on Pelican Bay Boulevard, Gulf Park Drive, Oakmont Parkway, Green Tree and Ridgewood at sites to be determined by staff. The Board voted 7 -1 in favor and the motion passed. Mr. Dickson opposed. Chairman Cravens motioned, Mr. Domenie seconded, to amend the motion that Kyle come back with the cost of installing these markers on the road and possible options to it. The Board voted 7 -1 in favor and the motion passed. Mr. Dickson opposed. The Board voted 7— I in favor of the amended motion and the motion passed. Mr. Dickson opposed. ADMINISTRATOR'S REPORT CLAM PASS PERMITTING (ADD -ON) Mr. Dorrill presented an aerial photograph of the Pass from last Friday. A sandbar had formed; however, winds and tides continue to change the system. In the event it is necessary do maintenance of the Pass, although the Federal Government is shutdown, the Corps is currently for maintenance - related activities. ,I one Vice Chairman Trecker motioned, Mr. Domenie seconded to adj B voted unanimously in favor, the motion passed, and meeting adjo Tom Cravens, Chairman 10/15/2013 2:47:31 PM PELICAN BAY SERVICES DIVISION BOARD SPECIAL SESSION MINUTES THURSDAY, OCTOBER 10, 2013 LET IT BE REMEMBERED, that the Pelican Bay Services Division Board met in Special Session, Thursday, October 10 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman Dave Trecker, Vice Chairman Joe Chicurel Frank C. Dickson, II absent John Domenie absent Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Also Present John laizzo Michael Levy Susan O'Brien Scott Streckenbein absent Hunter Hansen absent Mary McCaughtry Operations Analyst Lisa Resnick, Recording Secretary Mohamed Dabees, P.E., Ph.D., Humiston & Moore Engineers Jim Hoppensteadt, President & Chief Operating Officer, Pelican Bay Foundation Public Speakers Dave Cook (Beach renourishment) Ted Raia 15 in the audience REVISED FINAL AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. County's truck -haul beach Renourishment Project Update 5. Clam Pass update a. Clam Bay Water Quality Measurements & Recording (Dave Trecker Add -on) 6. Administrator's report a. Time line of RFP for management services (Susan O'Brien) b. Status of Office Lease c. Monthly financial report 7. Chairman's report a. * Discussion and approval of recommendation that Pelican Bay Services Division participates in the October 30, 2013 Water Quality Workshop as a co- sponsor b. * Discussion and approval of recommendation directing staff to recommend to the Board of County Commissioners installation of a traffic light at the intersection of Gulf Park Drive and U.S. 41 8639 Pelican Bay Services Division Board Special Session Minutes Thursday, October 10, 2013 c. * Discussion and approval of recommendation directing staff to recommend to the Board of County Commissioners to eliminate both (two) Pelican Bay Services Division Board's commercial interests member seats V Discussion and approval to modify the Board's "Audience Comments" policy e. Announcements 8. Old business a. * Pedestrian Safety at Oakmont Parkway & Woodhaven Lane (Joe Chicurel) b. Clam Bay Update On Funding (Susan O'Brien) (add -on) c. Landscape Water Management Committee status of lake pilot program (Susan O'Brien) (add -on) d. Mapping Pelican Bay's water management system (Susan O'Brien) (add -on) 9. Audience comments 10. Adjourn ROLL CALL A quorum was not established and the Board awaited the arrival of Mr. Iaizzo. COUNTY'S TRUCK -HAUL BEACH RENOURISHMENT PROJECT UPDATE Prior to establishing a quorum, the Board discussed the County's truck -haul beach renourishment project. A petition regarding the Pelican Bay portion of the project was filed and an administrative hearing would be scheduled. Until resolved, the renourishment of Pelican Bay beaches could not start. TE%IELINE OF RFP FOR MANAGEMENT SERVICES Ms. O'Brien informed that she put this item on the agenda. She explained that the County's Purchasing Department indicated at a meeting several months ago that the RFP process could take up to one year and the Board would be using an RFP process for the new administrator effective July 1. Chairman Cravens interjected to respond that the RFP was for a new contract, not a new administrator. Ms. O'Brien commented the Board should "gear up" now to be ready and find members who might be interested in serving on the RFP committee. Mr. Dorrill responded the County's Purchasing Department administers the RFP process. At the meeting Ms. O'Brien referred to with the Purchasing Department, the County indicated prior to February 1, at either the December or January meeting, this Board should appoint a selection committee who would make a recommendation for a new contract for the full Board's approval at the May meeting in anticipation of July 1 start. 8640 Pelican Bay Services Division Board Special Session Minutes Thursday, October 10, 2013 Ms. O'Brien added the Board should have an opportunity to discuss and provide input for changes to the administrator's most important responsibilities. Mr. Levy recalled the timeline for the previous RFP was as Mr. Dorrill described and did not take one year. Chairman Cravens stated that any matters concerning administrator responsibilities aka job description would be dealt with by the entire Board as opposed to the selection committee. ROLL CALL Mr. Iaizzo arrived at 1:27 p.m. and a quorum was established. Six members were present (Cravens, Trecker, Chicurel, Iaizzo, Levy, O'Brien) and four members were absent (Dickson, Streckenbein, Hansen). Mr. Domenie also arrived later. AGENDA APPROVAL Mr. Levy motioned, Dr. Chicurel seconded, to approve the agenda as amended [Sa, 8b, 8� 8d add -ons]. The Board voted unanimously in favor and the motion assed. CLAM PASS UPDATE The Board discussed the condition of Clam Pass at length with Dr. Mohamed Dabees, Humiston & Moore Engineers. Dr. Dabees recommended the Services Division apply for a dredging permit now as a precautionary measure because it could take two months to process the application. As reported at the Clam Bay Committee meeting, Mr. Dorrill would discuss funding with the County and report back. CLAM BAY WATER QUALITY MEASUREMENTS & RECORDING (ADD -ON) Dr. Trecker was concerned Clam Bay water quality reporting and analysis was overdue. ADMINISTRATOR'S REPORT OFFICE SPACE UPDATE Mr. Dorrill reported the office lease was approved. The lease is for three calendar years and is renewable on an annual basis; however, there are apparent delays in permitting and staff is still in the temporary office space on the fourth floor. MONTHLY FINANCIAL REPORT Mr. Levy motioned, Mr. Iaizzo seconded, to accept the m- - report into the record The Board voted unanimously in favor and the motion 8641 Pelican Bay Services Division Board Special Session Minutes Thursday, October 10, 2013 CHAIRMAN'S REPORT PBSD PARTICIPATION IN OCT. 30 WATER QUALITY WORKSHOP Consensus was not to proceed as sponsor of the October 30 water quality workshop. RECOMMENDATION TO INSTALL TRAFFIC LIGHT AT GULF PARK & 41 Consensus was not to proceed with a warrants analysis traffic study at this intersection. PBSD COMMERCIAL INTERESTS MEMBER SEATS The Board was concerned that one commercial position has been vacant for an extended period and Mr. Hansen participates rarely. Consensus was to table the item for two months. AUDIENCE COMMENTS POLICY Ms. O'Brien motioned, Mr. Iaizzo seconded, to move audience comments to after agenda approval and limit audience comments to one minute on agenda items. The Board voted unanimously in favor and the motion passed Chairman Cravens announced that the Clam Bay Committee meets next Thursday and this Board's next meeting is November 6. OLD BUSINESS PEDESTRIAN SAFETY AT OAKMONT PARKWAY AT WOODHAVEN LANE Dr. Chicurel reported that County Transportation department approved safety signage for installation to indicate the blind curve. MS O'Brien motioned, Chairman Cravens seconded to ask the Foundation Board to investigate some of the landscaping at the intersections along Oakmont Parkway that are compromising the sightlines and look at the nuisance covenant for its applicability there. The Board voted unanimously in favor and the motion passed Ms. O'Brien volunteered to draft a letter to the Foundation Board. SURVEY COMMITTEE A Survey Committee meeting was scheduled October 17 at 3 p.m. and Chairman Cravens planned to ask Ms. Pat Bush to participate. LANDSCAPE & WATER MANAGEMENT CONE%H=E STATUS OF PILOT PROGRAM IN LAKES Mr. Lukasz reported the heavy summer rains impacted lake treatments. 8642 Pelican Bay Services Division Board Special Session Minutes Thursday, October 10, 2013 MAPPING PELICAN BAY'S WATER MANAGEMENT SYSTEM Ms. O'Brien commented on the map that Mr. Levy labeled a work -in- progress. ADJOURN Chairman Cravens motioned, Vice Chairman Trecker seconded, to adjourn. The Board voted unanimously in favor, the motion passed, and meeting adjourned Tom Cravens, Chairman Minutes by Lisa Resnick 11/01/2013 4:49:39 PM 8643 Current Assets Cash and Investments interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Accrued Wages Payable Goods Received /Inventory Recv'd Total liabilities Fund Balance November 6, 2013 Pelican Bay Services Division Board Regular Session 6d. Administrator's report - Monthly financial report Page 1 of 13 Pelican Bay Services %1unicipal Services Taxing Unit Balance Sheet - October 31, 2013 Operating Fund 1.09 - FY 2014 (Unaudited) Assets 790,442.64 1,179.75 963,234.15 734.97 18,985.00 $ 1,774,576.55 $ 1,774,576.55 Liabilities and Fund Balance $ 29,401.65 32,420.92_ $ 61,822.57 Fund Balance - unreserved 768,846.07 Excess Revenues (Expenditures) 943,907.91 Total Fund Balance 1,712,753.98 Total Liabilities and Fund Balance $ 1,774,576.55 November 6. 2013 Pelican Bay Services Division Board Regular Session S-A. Admi n'S+ratcr`s M- port - RA.�^ :.j . ^.2. ^. : - -1 Page 2 of 13 Pelican Bev services Municipal services Taxing Unit Income Statement va/ Budget - October 31, 201.3 Operating Fund 1.09 - FY 7014 (Unaudited) Annual YTD YTD Budget Budget actual Variance Operating Reve6Ues Carryforward 5 796,800.00 $ 796,800.00 5 796.800.00 $ Special Assessment - Water Management Admin 742,500.00 3,911.66 9/:1.66 Special Assessment- Rightoi Way Beautification 1,947,100-00 - 1.0,4:14,8 10,414.87 charges for Service; !,500.00 $ 34,i 06.50 Tax Collector & PA Unused FY 2013 Fees 19.739 1,7 1e ).719.97 Revenue Reserve Interest 15,200.00 'Total Operating Revenues $ 3,367,800.00 $ 796,800.00 $ 830,906.SO $ 34,i 06.50 Operating Expenditures: Water Management Administration Payroll Expense 5 46,500.00 $ 3,600.00 5 1,955.:11 $ 1,644.89 Emergency Maintenace and Repairs 8,800.00 - I I- Direct Capital 200.00 I ]'Office automation /Billing Hr. 4,500.00 Indirect Cost Reimbursement 80,300.00 Inter Payment /;vent. Site Ins. assessment 1.5,900.00 - - Other Contractural Services 31,500.00 5,500.00 5,425.00 15.00 Telephone 3,600.00 300.00 ?41.00 59.00 Postage and Freight 1,700.00 100.00 11.08 86.92 Rent Buildings and Equipment 11,000.00 1,800,00 1.934.90 1;4.401 Insurance - General 900.00 - - Printing, Binding and Copying 1,000.00 Clerk's Recording Fees 1,200.00 - - Legal Advertising 1,200,00 200.00 12.1.00 76.00 Other Office and Operating Supplies 7_,200.00 200.00 11_00 12.9.00 Training and Education 1,100.00 100.00 100.00 Total Water Management .4dmin Operating $ 118,400.00 $ 3.1,800.00 $ 9,764.09 $ 2,035.91 Water Pt1anagement Field Operations Payroll Expense S 141,600.00 S 10,900.00 $ 6,OS9.4? $ 4,10.58 Engineering Fees 32,500.00 - - Flood Control Berm and Swale Mntc. 18,00().00 1,500.00 1,500.00 Landscape Materials /Replanting Program 5,500.00 200.00 200 -00 Interdepartmental Payment (Water (duality Lab) 29,100.00 2,4i)O.O0 115 00. 1,085.00 Plan Review Fees 1,500.00 Other Contra:tural Services 1,000.00 100.02 100.00 Temporary Labor �'- 1,900.00 7:700.00 11,45Ci.00 (3,190.00; Telephone 500.00 - - Tiash and Garbage 5,700.00 700.00 664.00 ?6.00 Motor Pool Rental Charge 300.00 - - Insurance - General 2,400.00 - Insurance - Auto 900.00 - Building Repairs & Mntc. 1,700.00 - Fleet Maintenance and Parts 3,900.00 300.00 83.00 ;' 11.00 Fuel and Lubricants 3,400.00 300.O0 72.90 :27.10 Tree Triming 52,000.00 - Clothing and Uniforms 1,100.00 300 -00 305 35 (.5.3 5) Personal Safety Equipment 50n.00 30000 2545,19, 4 -51 I ertilizer and Herbicides Other Repairs and Maintenance Other Operating Supplies and r quiprnr -rtt io,al `:Nate; via ;iageman, i<IG O Sara ;'sng Right of Vla *t 0,APUtification - Operating Payi oil E:; November 6, 20,13 Pelican Say Services L)Ms;an Board R ,, tii& Sess;(.Wi 6d. Administrat&sreporl financial cepoit race 4 of 13 Capita! E"xpenql ores: •dai.Z.- ilIz,.r.igernert Field Operations Outer Machinery and Equipment 1,000.00 General 11,300.00 Total Water i-Aaridgeoient Field Operations Capita' 12,300.00 Righ', of Way Beautifiratior., • Field Autos and Trucks Other Machinery and Equipmeny Total Right of k.'Jay Bea-,rification - field Capital Total Capii:<fl ExpeC diwres 16,500. 00 TOTal Cperiting Ex!:iandi"uj-2s $ 2,407,800.00 221,600.00 $ 168,0:0.02 $ 53,589.98 Nlon-Op�rt,tin.- Exrmndio-res: Transfer to Fund 322 $ 210,000.00 Ti.< Collector Fees 82,700 00 8,270.00 Property Appraiser Fees 72,700 00 43,620.00 -1, 1,3565' 2,261413 Reserves (2 112 months for Operations) 4 i9,000 00 Reserves for Equipment 1 32,300.00 Reserved for Attrition Total iN.'on-Crieracirig Fxpendiwres 5 96,3,000.00 S 5:1., s 7 0 $ X11,644.30 Tatal ExpLi-.ditlures $ 3,367,3300.00 $ 273,z'90.00 209,554,?2 63j835.68 Net jjrofit/(Loss) 5 - 5 523,330.00 `;21,232.3 -8 $ 97,9Lt2.18 Page 3 of 3 November 6, 20 i3 Pe kan may Sevvices Oivic�lufl Bo2!'1 RQgu& i sc,.S;on 6d. Adrninisifatof's repoci - iWorld-dy Imandal ieaPc (I PYO 5 013 Pedcan Sav SENCK, SU&CM -Nxvg UM Bahnce She - Water 31, 20113 Stryet (.igh&j Fund 778 - FY 2001 (Un7udited), Current Assets Cash and investments Interest' Receivablp Improvements, Vehicles & EqUipfflent Due From Ta,-, Collector ,} oral Cur,ent Assets Total Assets Current LAWNS Accounts/Trade Payable (-joods Received/Mvpnicory Recv'd Accrued Wages Payable Total Liabil; ties Fund Balance Fund Balance - unreserved Excess Revenuiv (Expenditores) Total Fund Balance Total liabilities and Fond Balance Assets S 616,550.82 664.25 45,270,52 1261.40 665,755.99 665,75S.99 UaWHOes and Fund Balance 2,826.00 M81 $ 3,1241.81 619,490.68 411=50 66&63L18 1; e65 755.99 movem��2013PeHican Bay SengcesGA�wn Duard�g�'��o^ ou. Adminisuamroepvn mvmm;m"wn*m papWi Page eofia PeUcan services wcone Sra,orre«t.v/ HudQepOctnrls 31, '-�Ul� Sr�ee,Cphhng Fund 778'rY2Olw An^ua> YT0 \T0 Budget 8 d Ot -Actua| r-'om'sho-Revenooe Ca,rylomard 605'000.00 505,800-00 $ 605'800-00 � Coren\AdVa!oremTax 44S'500.00 1,957.69 1'967.69 Transle'I-romTaxCollector 3'2614� Revenue Reserve interest 8'900.00 � Tctz,|ope/atnJRovenues 1,037,500.00 6 0 5,E0 0.O0 Gll0lg.0,9 l, 7.G} Ope,prngExpepdit",es StrectLighti^g Admio:st,ahnn Payroll Expense 46'600.00 3,600.00 $ I'95S.11 S 1'644�89 Indirect Cost Reimbuoement 6'400.00 Othe/Contracrura| Services ]41'7OD.00 $ 5,800.00 5'425.00 6 37c-.00 Telephone 3'60000 186.26 5' 1143 4 Postage and F/e|ghc 2,000.00 200.00 13.09 $ I86.91 Rent Bui|dings/Eqoipmenc/StoeFe 11,800.00 2'000.00 1'981.83 S M17 Insurance General 400.00 $ � Office Supplies General 800,00 I00.00 57.48 S 42.52 Other Office and Operating Supplies 1'000.80 100.00 S I00.00 Tcta! Street Lighting Ad,o:nOperating I07,300.00 12'1OO�OD 9'DO1 77 �'482�� Street L{ghtingFIa/dOperations Payroll Expense 67'000,00 5,200.00 2,9I5,13 Z^284.87 Emergency I\Aaintenance&Repairs 9'600.00 Other [nnt/uctua|Services 800.00 10000 lUD.00 Te|ephon2 500.80 l00,00 l000kn Electricity 35,000.00 2'900.00 2,3O0.95 599,05 Insurance General 900.80 insurance AoLn 1'000.00 Building K4aintenace&Repairs 1,700.00 ' Fleet Maintenance and Parts 3,700.00 300.00 380O Z62,00 Fuel and Lubricano 900.00 180.0 100.00 Od-jer Equipment Repairs/Supplies 200.00 Personal Safety Equipment 500M Electrical Cont/actors 7'300.00 600.80 600.08 L|ghi Bulb Ballast 13'I00.00 1,700.00 1,534,5,1 -165.47 Pagel oF2 Total Street l-ight;tlg Field Ooer,ting 1.42,200.110 Total Field Expenditures 249,5001 00 pital l:xpenrfitores: Street Lighting Field Operations Oi,her Machinery /Equipment 3.,000.00 General Improv2aw- its - Tatar Capital Expenditures Total Operating Expenditures 2511500.00 Non - Operating Expenditures: Tax Collector Fees 13,500.00 property ,Appraiser Fees 8,900.00 Reserve for 'utore Construction 675,100.00 Reserves (2. 112 mos. for Operations) 54,500.00 R --serves for Equipment 35,000.00 Total Non-Operating Expenditures. _ 787,C)OL).00 Total Expenditures 1,037,500.00 Net Profit/(Loss Noy ernb-r 6. 2013 Pelican Bay Services Division Board Regular Session (3d. Administrator's report - N /onthly financial reporf PI-ye 7 of 13 11.,001m±+o -,,78S.6-1. '4,21.1.39 23,1.00.00 1.6,a06.�-.tR 6,693.62 23,:1.00,00 ;16,406.38 6,:393.62 1.35.00 58.73 16.27 89.00 - 89.00 224.00 38.7:t� - -- 46:5.27 23,324.00 16 465.1.1 6,35x.89 582,476.00 534,553.98 313.1.6.58 Page 2 of 2 Corrent Assets Cash, and In-2stments hiterest Receivable In, prove me, ts, Vehicles & Equiproent Due from Tax Collector Tc,tai Current Assets Total Assets Ctrs rent Liabilities Accounts /Trade Payable Goods Received /]nventory Recv'd Acerued V/ages Payable Total Liabilities Fund Balance i LIWI Flalance- unreserved Ercecls Revenges (Expenditures) I "ot,_,i r=und Balance November 6, 2013 Pelican Bay Services Division Board Regular Session 6d_ Administrator's report - WIonttuy finaneW report Page 8 of 13 Pt?iic�in bav Services Municipal Services Taxing Unit B,Tdance-, Sheet - October 31, 201.3 Oc-o., icy Fi.iod 320 - F`l 201=1 (linaudited.1 Assets 5 1.13,590.82 220.52 274,076.84 990.97 388,879.15 $ 388,879.15 Liabilities and Fund Balance S J 90.00 5,325.00 106,299.77 276,764.38 5,815.00 383,064.15 Tc,tnl Liabilities and Fund Balance $ 388;879.15 November 6,u0m Pelican Bay Services Division Board RegolarSession at/dmmisuamr',report'mvnthly financial report Page om^o Page I of 2 Pelican 8ayServices N1vnicipa/ Services Tax\nF Unit mcome Statement w/ Budget. - October 3l'2O13 C{apn0nyFun0320 FY101« (Unaudited) Annual YTI) YTO Budget 8 o ec 4ccun| -------------- V�/iaoce 8pe/aUogRevenues: Carry Forward 106'153.25 106.135.25 186'153.25 (lODO) Speda|Asnessmant 133'200.00 711,9� 71I95 Trans[er from 'fax Collector 99097 99097 Fond Ill 32'300.08 - RevenveKeserve Interest 8OO�O0 Total Operating Revenues $ 265'75I35 106.135.25 $ 107,85617 $ 1,684.92 Operating Expenditures: (]amBayRestoration Engineering Fees $ 125.I45.00 2,125.00 S 2,12 -5.00 Other [nn/raciue|Services 13,758]}7 5,0]].70 4,900.00 1? 1.70 Tree Trimming 65,568.00 Other Equipmeo/Repairs 1'07777 Aeria|Phokzgmphy 16'55820 5'80000 5,325.00 475.00 Minor Operating 4'388.01 0therCpena(ing Supp|ieS 11'SOO.0O Total Clam Bay Restoration 217'079.OS 12,946.70 8 10'I25.00 $ 2'721J0 Onm Bay Ecosystem Engineering Fees 4.17 $ - $ � Licenses and Permits Other Contractual Services 2.070O3 ' Total Clam Bay Ecosystem $ 2'074'20 $ Capital Expenditores: Clam Bay Restoration Other NAtachinery and Fquipmync 11'000.00 $ Tuta| Capital Expenditures $ 11,000.00 S Total Clam Bay 0-pe,atin.-Experditures $ 2-10 .1.53,25 5 12,946.70 1� 10,325.00 -)'721.70 Non'Ope,edn8Expenditures: Tax Collector Fees $ 4.100.00 410.00 $ 14.24 S 395.76 Property Appraiser Fees 2'700.00 ?,02 5.00 1'996J0 2830 Page I of 2 November 6. 2013 Pelican Bay Services Division R-n-aO Regutar -Session. 6d. Administrator's report - Monttdy financial report Page 10 of 13 Reserves for Onerat'.ons 28,800.00 Total Non-Operating Expenditures 35,600.00 y 7',135,00 2,07.0.9'! S 324.06 Total F-xpendivores $ 265,753.25 5, s J- 0 $ $ 3,:1.415.76 "jet, C S 95, ,320.2_; Page 2 of 2 November 6.mna Pelican Bay Services Division Board Regular Session sm- Aummmo.mrs rep:l m::m'jonwvuo ,4�pox Page 1I'xm Pe|ica^ Bay Services Municipal Services TnxingUnit Balance Sheet October 31,2D13 [au�tn} Projects Fund 32Z'FYZUl4 (Unaudited) Current Assets Cash and |nveomens |ooeeucReceivab|e |m prove men\s, Vehicles &Equipmcnt Due from Tax Collector Total Current Assets Total Assets Current Liabilities Azoounts/TrsdePayab|e EoudsReceived Inv. Received Total ORbilities Fund Balance Fund8a|ance unoese/veU Excess Revenues (Expendicured Total Fund Baiance Tota| Liabilities and Fund Ba|aoca $ 2'706'068.84 l.750-90 1'172,802.90 l'391S4 3'884'016-18 � 3,884,01618 Liabilities and Fund Balance � 1,500.00 3,500.00 2.630.963.54 1'249'652.6� 3'880'516.18 _ � 3'881,016.18 November 6,mmo Pelican Bay Services Division Board J�eggvmSession 6d. Admmisoaxcesneport umnnthm/ financial report Page Um1a pelicanHavServices P4onic}pa| 5ervicesTexi°g Unit |ncomeStatemeo( Nil Bpd&et-C)ctobe�'31,ZOl5 [apitn| Projects ftind3Z2 FY 2014 (0naudited) .Annvai (TO vT D Buaget Budget Act | Variance OpernhnxRevpnocs: [z,'ryFnrvard $ 2'696'9c4.86 $ 2'896'954.86 2'696'9Su.86 � Ton-,Je/hnm Fund 10q General 218'000,00 Foun0nJon Payment for Crosswa|ks Special Assessment 209'100.80 1'119.00 1, 119,00 Transfer from Tax Collector ' Interest 25,800.00 Total Operating Revenues Operating Expenditures: Irrigation 3/Landscaping *erdscnpe Project (5OO66) Engineering Fees OLhei�[ontractura|Services Sp/ink|erSysccm Reyai/s LandscapeK4aterix|s Permits E|eccrica| Otne/Opeeting Supplies (Paver ) Traffic Sign Restoration Project (50103) Traffic Sigrs Lake Aeration (50108) |mprnvennerus North Berm Restoration (5O1D7) Other [un\zactura|Services Lake Bank Project '31OZ6) Swale & Slope Maintenance Engineering Fees Landscape Materials Other [o:trsctura|Services Total Irrigation & Landscaping Expenditures mno'OperatingEupenditures: Tax Collector Fees Property App/aiserFees Reserve for Contingencies Revenue Reserve $ 3'141,854.88 $ 2'696,954.88 $2'698,073.88 $ 1'119.00 � 87'715.82 $ $ S 2'458'655.61 ' ' ' l3'340.B] 63'590.00 ' 78,500.00 328,980.00 3'946.80 3,SOOo0 4/46.80 h9'177.0l 500.00 l3O&ZO 15,667.72 $ 3,I19,354.86 $ 3,946.80 3,500.00 $ 446.80 � 6'500.00 s S 4'300.00 1.1,700.00 Page 1of2 November 6, 2013 Pelican Bay Services DMsion Board Regular Session 6d. AdminLqj-atoes repot - Mon#* financial repoll Page 13 of 13 Total Non - Operating Expenditures: S Total Expenditures 3,141,854,86 $ 3,946.80 3'5ocl.00 $ 44 0; Net Profit./(Loss) 2 693,008.06 a 2,694,573.86 Page 2 of 2 October 2, 2013 Pelican Bay Services Division Board Regular Session 7b. Chairman's Report - Discussion of nature signage on boardwalks along Clam Bay Page 1 of 1 Proposed Sig_nage Tour of the Clam Pass Boardwalk My name is Jacqui McPhee and I am a volunteer guide for the Conservancy of Southwest Florida. I guide tours on the Clam Pass Boardwalk and on the Good Fortune tour boat on Rookery Bay. I apologize for not attending the Board meeting today as I have a mandatory class day at the Florida Master Naturalist Program. Conservancy volunteer guides provide free tours of the Clam Pass Boardwalk at 9 a.m. from Monday to Saturday, every week between December I' and April 3e. I am developing a self-guided signage tour of the boardwalk so that visitors walking the boardwalk from May to November, those who do so on Sundays, as well as those using the boardwalk from Monday to Saturday, but outside of the Conservancy's tour schedule, will learn about the fascinating flora and fauna in the beautiful maritime forest of the Clam Pass Boardwalk. We are proposing to place 20 small signs measuring 6.5" x 11" at key locations along the boardwalk, attached to the top, sloped railing. Each sign will show a collage of images regarding a specific topic. For example, a sign on the Nickerbean vine will show the plant, the flower and the prickly seed pod with two gray nickerbeans inside. We will explain some interesting facts about the plant as well as outline how the plant was used medicinally by early Floridians. Four larger signs measuring approximately 18" x 24" will be placed at specific locations along the boardwalk to consolidate information. For example, "The Spiders of Clam Pass" sign will show several spider species found along the boardwalk and outline some information about each spider. We will include a "fun fact" such as, "why don't spiders get caught in their own web "? I have met with Nancy Olson, Director and Jake Sullivan, Clam Pass Park Ranger with Collier County and they are very supportive of the project. Their only ask is that the tram stop signage be postposted until a proposed renovation of that area is completed. Signage in the tram stop area is to include one large sign introducing the visitor to Clam Pass as well as approximately 6 small signs mounted on short 4x4 posts at strategic locations in the tram stop area. I would be pleased to attend the Pelican Bay Board meeting on December 0 to elaborate further regarding the proposal, show some sample signs, review the projected costs and answer any questions that you may have. Your consideration to support this project is greatly appreciated. Thank you, Jacqui McPhee November 6, 2013 Pelican Bay Services Division Board Regular Session 8c. Survey Committee Report (submitted by Susan O'Brien) Page 1 of 6 From: Susan O'Brien To: ResnickLisa Subject: agenda item on bicycle signage Date: Monday, November 04, 2013 7:47:26 AM Hi Lisa, Would you please include this information about the bicycle signage agenda item. The latest draft of the PBSD survey does not ask owners about their preference for bicycle lanes on PB Blvd. (remain two 12 -foot lanes with no signs /markings for bicycles; remain two 12 -foot lanes with signs /markings for bicycles; remain two 12 -foot lanes with one lane for vehicles and one lane for bicycles; become two 10 -foot lanes with one 4 -foot lane for bicycles,etc.) It assumes that the two 12- foot lanes will remain and that the outside lane will be shared with bicycles and that signage will be added, and asks owners to indicate their preference among the signs shown on the survey. See separate page for sample signage. The committee is seeking Board member input on this approach to this issue on the PBSD survey. Thanks. Susan O'Brien November 6, 2013 Pelican Bay Services Division Board Regular Session 8c. Survey Committee Report (submitted by Susan O'Brien) Page 2 of 6 From: Susan O'Brien ` To: ResnickLisa Subject: Fwd: Survey draft Date: Monday, November 04. 2013 7:47:28 AM Attachments: Survey2.doc Surveypgl .rtf Hi Lisa, Would you please include page 3 (two bicycle signs and sharrow marking) of the draft survey with the agenda materials for the item bicycle signage. I will send another email with additional background. Thanks very much. Susan Begin forwarded message: From: Patricia Bush <bu hpjwork,�amai,�l Date: October 24, 2013 3:06:36 PM EDT To: "Susan O'Brien" <naplessusanBcomcast.net >, Tom Cravens <nfn16799na leg s.net >, David Trecker < iitrPrker(avaho com> Subject: Survey draft C attached for draft cover letter and survey. I need more info & have asked Lisa and Mike for what I most need. In order to simplify the survey, I put the discussion re pros and cons, etc., in the cover Itr. I realize the part on the 3 entrances will need to be changed based on who's responsible for what. Please review & tell me what you want added /changed. 1 didn't ask for gender as unlikely it would influence any of your decisions. Do any of you know what signs you're responsible for? Pat Patricia J Bush 6825 Grenadier Blvd APT 1405 Naples, FL 34108 239 - 591 -8550 November 6, 2013 Pelican Bay Services Division Board Regular Session 8c. Survey Committee Report (submitted by Susan O'Brien) Page 3 of 6 Pelican Bay Services Division (PBSD) 2014 Survey The PBSD is responsible in Pelican Bay for street lights, pathways, signs, street paving, some crosswalks, and landscaping medians and areas adjacent to pathways. In 2013 the budget for these was $ ? ? ?, or $ ?? per household. The purpose of this survey is to obtain your suggestions and determine your satisfaction with PBSD services to guide the PBSD in the future. Please return your completed survey no later than ?? in the enclosed self - addressed stamped envelope. The results will be reported as soon as possible in the aggregate with no results ever reported by anyone's name. Survey issues background Collier County is scheduled to repave Pelican Bay Blvd in 2014 or 2015. Past surveys have strongly indicated that we should keep the four 12 -foot lanes for traffic. However, bicyclists share our roads and pathways and their safety is a concern. Choices include markings on the streets and/or roadside signs. Pathway widening has been under discussion for some time. The argument favoring widening is that they are too narrow for shared walker and biker use. The arguments against widening is that some trees would need to be replaced and widening would be costly. In recent years efforts have been made to balance the need for color and beauty in median and intersection landscaping with the desire to be environmentally friendly. Old plants and trees have been replaced at the intersections of Pelican Bay Blvd with Gulf Park, Ridgewood, and Oakmont Drives with those needing less fertilizer, water, and maintenance. The PBSD wishes to know your opinion on these changes. The PBSD and the Pelican Bay Foundation installed a number of crosswalks with raised cobblestones. Their effect on traffic is unknown. Complaints about the noise led to some being removed. As light poles are replaced, the PBSD wishes to know if residents are satisfied with the current poles in terms of adequate lighting and attractiveness. o7i '• O d 0 .. `� CD �CD0 xcy co r O ,0 CD 0�� ca sn w 0 + ¢ ° 0 CD o pt CD 0 ~ K CD CD W 9 � ° n co 0 CL rn O n K ,� � p `C O M N f1. 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O CL N' CAD O N 5 "0 ..s' aQ CD ❑ ❑❑ ❑❑❑ ❑ ❑ ❑ ❑ ❑ ❑ z zz zzz z z z z z z O co 000 0 p O O O O ❑ ❑❑ ❑❑❑ ❑ ❑ ❑ ❑ ❑ ❑ -DOD z wF) o 0 0 00 0 0 0 0 0 0 0�3 0 O o 00 O p 0 0 0 O � ,< " ►cs ►o ors *o .o �- pa �- ►�- o °' 3 0 O 0 O O- 3 w 0 0 0 o es o a o o CDM ❑ ❑ ❑❑ ❑ El ❑ ❑ ❑ ❑ �9) CD o w �v Cr1 CrJ lsJ tr1 tr1 L=1 C�7 � Cr1 Cr1 l=1 CrJ 3 0 CD ❑ ❑ ❑ 000 ❑ ❑ ❑ ❑ ❑ ❑ t7 9 z zz zzz Z z z z z z °w: O 00 000 O p O O O O w; ❑ ❑❑ ❑❑❑ ❑ ❑ ❑ ❑ ❑ ❑ o° (f)a O 0 00 0 0 O O O 0 O O 00 O p O O O O 0 ❑ ❑ 00 ❑ ❑ ❑ ❑ ❑ ❑ f i E bd Uq w 0Q �k N 11��r 1� �Q w rd I O cD C � Q. :r 0 O (D R° � o R. 0 �C (D 0 (D rna L j CD n O O (D 5 (D O O O r K O CD En (D V CD l+ CD UQ� O O � L I V p'I CD cDb rl - OD G (D C,3 N o CD C7 - O N O 3 w cn 'o CD �. CD QS "6 O W U) C Cl) 3 0• ca m CL v� co N• O O_ d :3 W Q m m Q (D (ID cn CD Co. O 7 PBSD Directors — The attached survey draft was assembled by Dr. Pat Bush based largely on input from the Survey Committee (Tom Cravens, Susan O'Brien and me). Please review the draft and pass on any suggested changes to Lisa. Pat and I will meet with Mike DeMas of Phase V to get his guidance on the survey and information on cost and scheduling. Thanks, Dave Trecker 11/4/13 (2.? unread) - ditrecker - Yahoo Mail R Compose Q Inbox (23) Drafts (98) !� Sent d Spam (99 +) Trash (20) Folders ® Messenger Calendar QE Contacts P, Notepad Q Yahoo Mail for Mobile Send Feedback S FreeRateReport.com - Bad News For Agents, Good News For Florida Drivers - Sponsored h « ♦ ® Delete b Mover Spam 0 More = Collapse All X Final draft Patricia Bush To Tom Cravens, Me Survey Com. Attached is final draft with changes based on comments from you and information from Lisa and Mike Levy. The cover Itr is also attached. Dave & I will meet with Mike DeMas of Phase V ASAP to get information on cost, scheduling, and possibility of doing a stratified random sample. Dave will bring copies to the Wed meeting for all Board members who will be asked to give their suggestions to Lisa. Cheers, and C U Wed. Pat Patricia J Bush 6825 Grenadier Blvd APT 1405 Naples, FL 34108 239- 591 -8550 2 Attachments Download all Survey cover Itr.doc Download Survey5.doc Download Reply, Reply All or Forward I More 11/4/13 11:57 AM djtrecker http : / /us- mg5.maii.yahoo.com /neo /launch ?reason= ignore &rs =1# Page 1 of 1 Pelican Bay Services Division (PBSD) 2014 Survey The Pelican Bay Services Division (PBSD) advises the Board of County Commissioners of Collier County on matters pertaining to the Pelican Bay Municipal Service Taxing and Benefits Unit (MSTBU). The PBSD budget for 2014 is $5,342 per residence. The PBSD is responsible for street lights and paving, pathways, signs, some crosswalks, landscaping medians and areas next to pathways and U.S. 41, extraordinary law enforcement, water management, beach renourishment, mangrove conservation area maintenance, and advising the County on dredging and maintaining Clam Bay. In performing its duties, the PBSD tries to reflect the views of Pelican Bay residents by conducting periodic surveys. In the enclosed survey we seek your suggestions on crosswalks, bicycle signs, pathways, street lights, and landscaping. Please complete the enclosed survey as soon as possible and return it in the enclosed self- addressed stamped envelope. Your views are important and will help guide us on decisions in the months and years ahead. Results will be reported as soon as possible in the aggregate. You are guaranteed confidentiality with no results ever reported by anyone's name or identifying information. If you have further comments after completing the survey, please write them below and return this page with your survey. Thank you Comments: T O 0 rA rn a� a� b o a� ❑ ❑ ❑ ❑ ❑ O O O Cq O is �I G1 .� •� ❑ ❑ ❑ ❑ w w w � °z �, ❑ w ❑ ❑ ❑ ❑ ❑ 0 rA 6 0 0 0 0 : ❑ ❑ ❑ ❑ z ❑ 'a N o 9 '" p� o O cod O O x b C7 o C7 cd b O C7 N cd a? cd .� .. O cs 40 ° ^ c fir +�+O EZ y Al -0 �a �: tin an en tin 0 0 '� �aa•oa��'�o wl IF x z � ❑ A.�III c Z p �A„d °AaA� °o o �ci�� "' x wzU�G70L7� U N � -O' `° o x Cd p cd O C% bA U 0 a) 0 W 'C �? Cd Q 0 M a" b to O 0 rA rn a� a� b o a� ❑ ❑ ❑ ❑ ❑ O O O Cq O is �I G1 .� •� ❑ ❑ ❑ ❑ w w w � °z �, ❑ w ❑ ❑ ❑ ❑ ❑ 0 rA 6 0 0 0 0 : ❑ ❑ ❑ ❑ z ❑ 'a N o 9 '" p� o O cod O O x b C7 o C7 cd b O C7 N cd a? cd .� .. 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O rn �i rp r, v O m rn Z o p, Z o p o O° o N a a o Cd N � � a •y ,o c� �+ M U }' p, 4 o •� o � (D 4 a Cd °0� b4 .. .^, cn as .....� .� s C ❑ cd ow 3 o O O r O U O 73 Cl ❑ '-1 M xM x U 30 � O rl cn bA - �1 cd o Cd yr UO �qA � W zwl �i by �i bA bA November 6, 2013 Pelican Bay Services Division Board Regular Session 9c. Update on safety on Oakmont Parkway (submitted by Susan O'Brien) Page 1 of 1 DRAFT (submitted by Susan O'Brien) October 11, 2013 Robert Pendergrass, Chairman The Pelican Bay Foundation, Inc. 6251 Pelican Bay Blvd. Naples, FL 34108 Dear Robert: The PBSD Board has discussed the safety issue caused by overgrown vegetation that significantly reduces the visibility for drivers turning onto Oakmont Parkway from the side streets on the east and west sides of Oakmont Parkway. The PBSD Board has asked PBSD staff to remedy this situation for drivers turning from side streets on the east side of Oakmont Parkway by eliminating and /or trimming vegetation in the medians that limit visibility. Because the landscaping along the west side of Oakmont Parkway is owned by members of the Pelican Bay Foundation who are subject to the covenants of the PBF, the PBSD Board took action at its October 9, 2013 meeting to request that the PBF Board consider invoking the nuisance clause of the PBF's Declaration and General Protective Covenants to address the overgrown vegetation that causes safety issues for drivers' entering Oakmont Parkway from the side streets on the west side of Oakmont Parkway. The nuisance clause expressly prohibits members from doing anything "which can be reasonably construed to constitute a nuisance, public or private in nature. Public nuisances are generally considered to be acts that threaten the health, morals, safety, comfort, convenience or welfare of a community. Therefore, the PBSD Board respectfully asks that the PBF Board use the nuisance clause or any other method it may have to address the significant safety issue that exists for drivers entering Oakmont Parkway from the side streets west of Oakmont Parkway. I look forward to your response. Thank you. Sincerely, Tom Cravens, Chair Pelican Bay Service Division Chair r, _ � o PELICAN BAY - BICYCLE SIGNAGE EXHIBIT November 6, 2013 Pelican Bay Services Division Board Regular Session 9e. Placement of shared bicycle lanes in roadway (Joe Chicurel) Page 1 of 2 Page 810 2009 Edition Support: 14 Examples of bicycle lane markings at right-tun) lanes are shown in Figures 9C-1, 9C-4, and 9C-5. Examples. of pavement markings for bicycle lanes on two-way street are shown in Figure, 9C-6, Pavement worollnessage, Z, symbol, and arrow markings f(-.)r bicycle laces are shown in Figure 9C-3. Section 9C.05 Bicycle Detector Symbol Option: 011 A symbol (see Figure. 9C-7) may be placed on the pavement indicating the optimum position for a bicyclist to actuate the signal. 02 An RI0 -22 sign (see Section 913,13 and Figure 913-12) may be. installed to supplement the pavement marking. C I Section 90.06 Pavement Markings for Obstructions Guidance: 01 In roadway situations where it is not practical to eliminate a drain, grate or other roadway obstruction that is inappropriatefor bicycle travel. while markings applied as shown in Figure 9C-8 should be used to guide bicyclists around the condition. Section 90.07 Shared Lane Marking Option; 01 The Shared lane Marking shown in Figure 9CI-9 may, be used to: A. Assist bicyclists with lateral positioning in a shared lane with on-street parallel parking in order to reduce the chance of a bicyclist's impacting the open door of a parked vehicle, 13. Assist bicyclists with lateral positioning in lanes that are too narrow for a motor vehicle and a bicycle to (ravel side by side within the same traffic lane, C Alert road users of the lateral location bicyclists are likely to occupy within the traveled way, 1). E"acourage safe passing of bicyclists by motorists, and E. Reduce the incidence of' wrong way bicycling. Guidance: 02 The Shared Lane Marking should not be placed (in roadways that have a speed limit above 35 mph. Standard: 03 Shared Lane Markings shall not be used on shoulders or in designated bicycle lanes. Guidance: 04 If used in a shared lane with oil -street parallel parking, Shored Lane Markings should be placed so that the centers of the markings are at least 11 feet, the face of the curb, or from the edge of the pavement where there is no curb. 05 U used on a street without on- street parking that has an outside travel lane that is less than 14 feet wide, the centers of the Shared Lane Markings should be at least 4 feet from the face of the curb, or from the edge of the pavement where there is no curb. 06 If used, the Shared Lane Marking should be placed immediately after an intersection and spaced at intervals not greater than 250 feet thereafter. Opliotr: 07 Section 913N) describes a Bicycles May U"Se Full Lane sign that may be used in addition to or instead of the Shared Lane Marking to inform road users that bicyclists might occupy the travel lane. Sect I S - 90.04 to 90.07 December 2009 2009 Edition November 6, 2013 Pelican Bay Services Division Board Regular Session 9e. Placement of shared bicycle lanes in roadway (Joe Chicurel) Page 2 of 2 Page 81A+ A - Obstruction within the path B - Obstruction at edge of path or roadway L = WS, where W is the offset in feet and S is bicycle approach speed in mph * Provide an additional foot of offset for a raised obstruction and use the formula L = (WA 1) S for the taper length Figure 9C -9. Shared Lane Marking December 2009 low Sect. 90.07 11/4/2013 - _ "' Ar i PELICAN BAY SERVICES DIVISION WATERWAY SYSTEM Part of the South Florida Water Management District 63 freshwater lakes — retention ponds control stormwater runoff and capture pollutants 44 lakes are the responsibility of the PBSD 19 lakes are the responsibility of individual associations Troughs to canal along berm with culverts leading to Clam Bay Clam Bay— Outer, Inner and Upper Clam Bay, connecting creeks and Clam Pass 11/4/2013 PELICAN 9IS SERVICES DIVISION STATE & FEDERAL REGULATIONS Man -made Lakes SFWMD approval after construction No regulation thereafter Clam Bay U.S. EPA standards Florida DEP standards PELICAN BAY SERVICES DIVISION PELICAN BAY SERVICES DIVISION CLAM BAY WATER QUALM' Florida Department of Environmental Lakes* Clam Bay ** Protection classified Clam Bay "impaired for copper" in October, 2012 and gave Pelican Bay 5 years to come Nitrogen (nitrites /nitrates) 0.13 mg /L 0.07 up with a solution Phosphorus 0.17 mg /L 0.07 Standard Actual Dissolved oxygen ? 5.0 mg1L 5,1— Nitrogen 0.81 mg/L* 0.07— Phosphorus 0.06 mg/L* 0.07 ** Copper 5 3.7µg /L 7.7 Inner Clam Bay V 9.0 Upper Clam Bay ' Midpoint of allowed rangeI, Average in 1 -2 0 / 2012 PELICAN BAY SERVICES DIVISION PELICAN BAY SERVICES DIVISION CLAM BAY WATER QUALM' Florida Department of Environmental Lakes* Clam Bay ** Protection classified Clam Bay "impaired for copper" in October, 2012 and gave Pelican Bay 5 years to come Nitrogen (nitrites /nitrates) 0.13 mg /L 0.07 up with a solution Phosphorus 0.17 mg /L 0.07 PELICAN BAY SERVICES DIVISION CCURRENT WATER QUALITY Lakes* Clam Bay ** Dissolved oxygen 4.9 mg /L 5.1 Nitrogen (nitrites /nitrates) 0.13 mg /L 0.07 Phosphorus 0.17 mg /L 0.07 Copper 215 µg /L 6.0 ' average of test data in 1 -2 0/2013 `* average of test data in 2012 11/4/7_013 _— PELICAN DAY BE DIVISION 74ig'.1 CE OF PROBLEMS usage (nitrogen and phosphorus) y Nutrient accumulation in lakes and Clam B_, y Algae bloom from excess nutrients • Reduced dissolved oxygen - Odor and sludge build -up • Fish and bird kill y I Copper build -up from algae treatment —5( PELICAN NAY SERVICES DIVISION SEQUENCE OF PROBLEMS Get?thzer Rv, ^.c{I I I —5( a = EIICAN !AY SERVICES DIVISION HOW DO WE DEAL WITH THE Pte. r,11. - .�. -. Dual -Path Approach What PBSD can do: Deal with Lake pollution What the community can do: Reduce fertilizer usage i 11/4/2013 PELICAN BAY SERVICES DIVISION 1(8) WHAT THE COMMUNITY CAN DO (1) Use BMP- licensed landscape maintenance companies "Florida Certification for Urban Landscape Commercial Fertilizer Application" (2) Ensure BMP are followed by maintenance companies (3) Use fertilizer rates recommended by "Florida- Friendly BMP for Protection of Water Resources" i I PELICAN BAY - SERVICES DIVISION 1(8) WHAT THE COMMUNITY CAN DC (4) Use slow- release fertilizer whenever possible (5) Limit nitrogen application to 4 -6 Ibs /1000 sq ft per year (6) Limit phosphorus application to 0.5 Ib11000 sq it per year (7) Irrigate lawns and plants, not streets PELICAN BAY SERVICES DIVISION 1(8) WHAT i COMMUNITY vAN DO Do not fertilize between June 1 - Sept 30 or prior to forecasted storms (9) Apply no fertilizer within 10 feet of groundwater, including lakes (10) Use drought - resistant plants that require minimal fertilization (11) Cut grass no shorter than 4 inches to maximize fertilizer uptake " i I 11/4/2013 -/,,, f 1ElICAN OAT SEEVICES DIVISION HERE'S A TIP SEG U&4COE OF PROBLEMS Reclaimed water used for !� {�k - TeF.liz r- +sage {n men- and- l>h0- -PhGfus) irrigation already contains Nutrient accumulation in lakes and Clam Bay most of the nitrogen and phosphorus needed for grass i Reduced dissolved oxygen fertilization! I Odor and sludge build -up -/,,, f PEEICAN SAY SERVICES DIVISION SEG U&4COE OF PROBLEMS riVHA i GAN I BSO 00? !� {�k - TeF.liz r- +sage {n men- and- l>h0- -PhGfus) Deal with lake pollution Nutrient accumulation in lakes and Clam Bay Stop using copper sulfate — DONE Algae bloom from excess nutrients i Reduced dissolved oxygen Odor and sludge build -up Fish and bird kill `Y i I � PELICAN I -y SERVICES DIVV IS IOM__ riVHA i GAN I BSO 00? Deal with lake pollution Stop using copper sulfate — DONE Reduce nutrient levels in lakes i 11/4/2013 = ......�+. PELICAN BAY SERVICES DIVISION WHAT CAN PBS O? Reduce nutrient levels in lakes Specifically pilot test the effectiveness of... (1) Aeration increases dissolved oxygen reduces coalescing of algae ensures bacteria remain aerobic (2) Littoral plantings soaks up nutrients traps grass clippings controls erosion (3) Bacteria/enzymes breaks up organic matter (4) Floating islands soaks up nutrients PELICAN BAT SERVICES DIVISION VVHAf i,AN PBSb ®O? Reduce nutrient levels in lakes Nine pilot trials are underway... Lake 1 -3 Aeration 2 -1 Littoral plantings 4 -1 Bacteria 3 -3 Aeration + bacteria 3 -2 Aeration + limited plantings 3-8 Aeration + extensive plantings 3.4 Aeration + bacteria + plantings 3 -9 Aeration + bacteria + plantings 5 -3 Floating islands PELICAN BAY SERVICES DIVISION PROE SEQUENCE OF tvutr�ens:.assatxSat' � n- la;ccsasacf�4a�m -B Aloe -431 1� �T,a - Reiuced dissolved 11 v= -Odor and -s!udgsbttild -up -Fish-and-bird NO Copper nuiid -up from algae treatment _J 11/4/2013 f� - f& PELICAN BAY SERVICES DIVISION - COPPER DISPOSITIOP- What happens to copper already present in lakes and Clam Bay? It remains in solution It collects in the sediment I Physically bound Insoluble form (copper carbonate, copper phosphate) :'- PELICAN BAY SERVICES DIVISION - COPPER DISPOSITION Testing carried out in 10 lakes (August 2013) CDhushing Average depth of sediment = LS % Clam Bay I Gulf of Mexicc � PELICAN BAY SERVICES DIVISION - COPPER DISPOSITION Testing carried out in 10 lakes (August 2013) Sediment buildup Average depth of sediment = LS % with range of 3-16% Copper in sediment Ranged from none to very high (> 8,000 mgfkg) in three lakes PELICAN BAY SERVICES OtV AT'S AT STAKE Recognise we have a potentially serious pollution problem Community Take action by ensuring your landscape maintenance company follows fertilizer BMP PBSD Take immediate steps to reduce pollution in lakes i PELICAN BAY SERVICES DIVISION AT'S AT STAKE Clean environment Property values Maintenance costs Clean -up expenses PBSD LOGO Dear Pelican Bay Resident: The Pelican Bay Services Division (PB SD) advises the Board of County sScati Commissioners of Collier County on matters pertaining to the Pelican Bay Municipal Service Taxing and Benefit Unit (MSTBU). The budget for 2014 is $5,342 per resident. The PBSD is responsible for street lights and paving, signs, some crosswalks, landscaping medians and areas next to pathways and U.S. 41, extra law enforcement, water management, beach renourishment, mangrove conservation area maintenance, and advising the County on dredging and maintaining Clam Bay. In performing its duties, the PBSD tries to reflect the views of Pelican Bay residents by conducting periodic surveys. In the enclosed survey; we seek your opinions on crosswalks, bicycle signs, pathways, street lights and landscaping. Please complete the enclosed survey as soon as possible and return it in the enclosed self - addressed envelope. Your views are important and will help guide us on decisions in the months and years ahead. Results will be reported as soon as possible in the aggregate. 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