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PBSD MSTBU Agenda 07/10/2013 PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICES TAXING & BENEFIT UNIT NOTICE OF PUBLIC MEETING JULY 10, 2013 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION ON WEDNESDAY, JULY 10 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of June 5 Regular Session Meeting Minutes 5. Administrator's report a. RFP process as it relates to updating the Clam Bay Management Plan b. Monthly financial report c. Office lease 6. Chairman's report a. Crosswalks * Discussion of the language and intent of the Board's approval of John Chandler's January 2, 2013 motion to remove the cobblestones at the Pelican Bay Boulevard at San Marino crosswalk (Joe Chicurel) ii. * Discussion and approval to remove cobblestones and replace with pavers at the Pelican Bay Boulevard and Hammock Oak Drive pedestrian crosswalk (Tom Cravens) * Discussion and approval to remove cobblestones at all locations on Pelican Bay Boulevard (Joe Chicurel) b. Announcements 7. Committee reports a. Clam Bay(Susan O'Brien) i. Clam Bay Management Plan update b. Landscape&Water Management * Review and approval of revised brochure ii. *Review and approval of contract for lakes&Clam Bay sampling, analysis and reporting iii. Status of pilot programs on lakes c. Survey Committee(Dave Trecker) i. Community survey ii. Monthly PBSD piece in Pelican Bay Post 8. Old business 9. New business a. Raccoons (Susan O'Brien) b. Mapping Pelican Bay's water management system (Susan O'Brien) 10. Audience comments 11. Miscellaneous correspondence 12. Adjourn *asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE(3)MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE(3)MINUTES.THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT(239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 6/27/2013 3:22:53 PM • PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY,JUNE 5,2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session, Wednesday,June 5 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,Florida.The following members were present: Pelican Bay Services Division Board Tom Cravens, Chairman John laizzo Dave Trecker, Vice Chairman Michael Levy Joe Chicurel Susan O'Brien Frank C. Dickson, II Scott Streckenbein absent John Domenie Hunter Hansen absent Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary Also Present Steve Carnell,Acting Administrator,Collier County Public Services Division Kevin Carter, Field Manager, Dorrill Management Group Dave Cook,Pelican Bay Foundation Board of Directors Lauren Gibson,Turrell, Hall &Associates, Inc. Ellin Goetz,Landscape Architect, Goetz+Stropes Jim Hoppensteadt,President&Chief Operating Officer, Pelican Bay Foundation Gerald Moffatt, Pelican Bay Foundation Board of Directors Barry Williams, Director,Collier County Parks and Recreation Department 25 in the audience AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes a. May 1 Regular Session b. May 8 Board and Foundation Joint Session to discuss beach renourishment 5. Administrator's report a. Landscaping schematic drawings presentation by Ellin Goetz(Susan O'Brien) b. Floating dock in Outer Clam Bay presentation by Barry Williams (previously 7aiii.), c. * Proposed Ordinance amendment incorporating beach renourishment as a • e a he Pelican Bay Services Division Municipal Service Taxing and Benefit Unit . d. Crosswalks(Kyle Lukasz) i. Pelican Bay Boulevard crosswalks at Crayton and at North P•' ulf P. crosswalks at Greentree and at Ridgewood, and removal of cobl , * s -a alk (San Marino)crossing projects update ii. *Recommendation to update signage and striping to cur- UT : dard at Myra Janco Daniels crossing and submit required right-of- ting : - same time as crosswalk projects listed in 5di.above(Kyle Lukas e. Monthly financial report 6. Chairman's report a. Rescheduling July 3 meeting and summer schedu b. Publishing members telephone numbers on we® - .iscu c. Announcements 7. Committee reports 8614 Pelican Bay Services Division Board Regular Session Minutes Wednesday,June 5,2013 APPROVAL OF MAY 8 PBSD& FOUNDATION BOARDS JOINT SESSION MINUTES Mr. Levy made a motion, second by Mr. Iaizzo to approve the May 8 Pelican Bay Services Division and Pelican Bay Foundation Boards Joint Session minutes as amended, adding Noreen Murray of the Foundation Board as absent and correcting Scriveners error on page 8613. The Board voted unanimously in favor and the motion passed. ADMINISTRATOR'S REPORT LANDSCAPING SCHEMATIC DRAWINGS PRESENTATION Ms. Ellin Goetz presented the landscaping schematic plans for Pelican Bay medians. Ms. Mollie Moffatt and Ms. Marcia Cravens supported the Board's motion. Vice Chairman Trecker made a motion, second by Ms. O'Brien to defer going forward with [landscaping plans for Pelican Bay medians]until[Pelican Bay Services Division] receives dedicated community input through a forum to be scheduled as soon as practicable. The Board voted six(6)in favor to two(2) opposed(Dickson,Levy)and the motion passed. FLOATING DOCK IN OUTER CLAM BAY PRESENTATION Mr. Barry Williams, Director,Collier County Parks and Recreation Department reported that staff is looking into funding sources,permitting and submerged land lease requirements to possibly install a floating dock at Clam Pass Park that would meet ADA (Americans with Disabilities Act)standards. Mr. Williams acknowledged that he would seek this Board's approval prior to moving forward. PROPOSED ORDINANCE AMENDMENT INCORPORATING BEACH RENOURISHMENT AS A PURPOSE OF THE PELICAN BAY SERVICES DIVISION MUNICIPAL SERVICE TAXING AND BENEFIT UNIT Mr. Dorrill explained that if the Board is interested in having beach renourishment as one of its responsibilities,the County Attorney proposed a minor modification to the Pelican Bay Services Division's Ordinance that includes funding of this activity through the Municipal Service Taxing and Benefit Unit(MSTBU)assessment. The Board discussed whether the 2006 beach renourishment that the Services ! on contributed funds set legal precedent to contribute funds to future beach renourishment. Ms. Marcia Cravens supported the Board's motion. IWO Dr. Chicurel made a motion, second by Vice Chairman Trecker that th- °' an Ba es Division rejects amending[the PBSD] Ordinance, specifically "Sect P' ,oses and Powers"as presented by the County Attorney to the Board. The Bof t fy , ously in favor and the motion passed 8616 Pelican Bay Services Division Board Regular Session Minutes Wednesday,June 5,2013 PROPOSAL FOR MONITORING CLAM PASS Ms. O'Brien made a motion, second by Chairman Cravens to approve $58,000 expenditure for 3-month, 6-month, and 12-month monitoring of Clam Pass. The Board voted unanimously in favor and the motion passed Ms. Marcia Cravens, Sierra Club, suggested specifying Clam Pass as a Class II water body, include permitting as a high priority topic,and expressed concern about dredging plans. PROPOSAL FOR DEVELOPING A NATIONWIDE PERMIT APPLICATION Based on the discussion that Mr. Dorrill and Ms. O'Brien had with multiple regulatory agencies, it was not necessary to pursue a Nationwide maintenance-dredging permit at this time. LANDSCAPE& WATER MANAGEMENT COMMITTEE REPORT RECOMMENDATION TO APPROVE $15,000 TO INSTALL FLOATING ISLANDS IN AVALON LAKE(LAKE 5-3) Mr. Dave Cook and Ms. Ellie Tracey(Avalon)supported the Board's motion. Mr.Geoff Gould (St. Pierre)was concerned about copper levels in the reclaimed water. Ms. Marcia Cravens was concerned about the cost to maintain floating islands. Vice Chairman Trecker made a motion, second by Chairman Cravens that the Board approves of the $15,000 expenditure to run the pilot using floating islands in the Avalon Lake. The Board voted unanimously in favor and the motion passed. IDENTIFY LAKES FOR AERATION ALONE & LITTORAL PLANTINGS ALONE Mr. Lukasz recommended Crayton Road(Lake 1 —4)for aeration alone and Ridgewood Park (Lake 2-1) for littoral plantings alone. Board consensus was to include these lakes in the pilot program. RECOMMENDATION TO APPROVE$4,000 SEDIMENT TESTING PROPOSAL Ms. Marcia Cravens,and Ms. Mollie Moffatt did not support the motion. Vice Chairman Trecker made a motion, second by Chairman Cravens to approve $4,18 , I T u r r e l l H a l l s a m p l i n g and c o p p e r measurements i n sediments taken f r o m 12 lakes. T :r and voted 6—2 in favor and the motion passed. RECOMMENDATION TO CEASE USING COPPER SULFATE IMMEDIA ° Ms. Mollie Moffatt observed algae in L'Ambiance lakes year-round. Ms._ rave requested staff's copper sulfate application schedule and supported ceasing the use • immediately. Chairman Cravens m a d e a motion,second b y M r. Dome 1 f r ,s . ' ,ediate cessation of copper usage in Basins 5 and 6, replaced by non-coppe` , , i p ending successful results in Basins 5 and 6, replace with non-copper a,.,;- '1 e'4-kfttkher 1 asins effective immediately. The Board voted 2-6 in favor and th; i : , lei 8618 ' July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 1 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30,2013 Operating Fund 109-FY 2013 (Unaudited) Assets Current Assets Cash and Investments $ 1,379,698.96 Interest Receivable - Improvements,Vehicles&Equipment 1,038,524.26 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,418,223 22 Total Assets $ 2,418,22322 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 23,118.21 Accrued Wages Payable - Goods Received/Inventory Reold 14 436.51 Total Liabilities $ 37,554.72 Fund Balance Fund Balance-unreserved $ 1,068,208.22 Excess Revenues(Expenditures) 1,312,460.28 Total Fund Balance $ 2,380,668.50 Total Liabilities and Fund Balance $ 2,418,223.22 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 2 of 13 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-June 30,2013 Operating Fund 109-FY 2013 (Unaudited) Annual YTD YTD Operating Revenues: Budget Budget Actual Variance Carryforward $ 951,600.00 $ 951,600.00 $ 951,600.00 $ Special Assessment-Water Management Admin 695,000.00 667,200.00 669,850.85 2,650.85 Special Assessment-Right of Way Beautification 1,878,800,00 1,803,648.00 1,810,526.16 6,878.16 Charges for Services 1,500.00 i - nsurance Company Refunds - - 1,684.80 1,684.80 Surplus Property Sales - - 5,561.00 5,561.00 Revenue Reserve (128,700,00) - Interest 15,800.00 11,850.00 4,536.18 (7,313.82) Total Operating Revenues $ 3,414,000.00 $ 3,434,298.00 $ 3,443,758.99 $ 9,460.99 Operating Expenditures: Water Management Administration Payroll Expense $ 42,000.00 $ 30,700.00 $ 29,908.01 $ 791.99 Emergency Maintenace and Repairs 8,800.00 IT Direct Capital 200.00 200.00 200.00 IT Office Automation/Billing Hr. 4,600.00 3,450.00 3,400.00 50.00 Indirect Cost Reimbursement 85,100,00 85,100.00 85,100.00 - Inter Payment/Mnt.Site Ins. Assessment 13,400.00 13,400.00 13,400.00 Other Contractural Services 29,700.00 22,300.00 23,810.00 (1,510.00) Telephone 3,900.00 2,900.00 2,490.40 409.60 Postage and Freight 2,200.00 600,00 3.97 596.03 Rent Buildings and Equipment 11,000.00 9,200.00 9,134.45 65.55 Insurance-General 1,004 00 800.00 750.00 50.00 Printing,Binding and Copying 1,800.00 200.00 10,47 189.53 - Clerk's Recording Fees 1,500.00 Advertising 1,500.00 100.00 30.00 70.00 Other Office and Operating Supplies 2,000.00 1,500.00 410.50 1,089.50 Training and Education 1,100.00 800.00 405.90 394.10 Total Water Management Admin Operating $ 209,800.00 $ 171,250.00 $ 169,053.70 $ 2,196.30 Water Management Field Operations Payroll Expense $ 135,800.00 $ 99,200.00 $ 95,944.18 $ 3,255.82 Engineering Fees 10,000.00 10,000.00 13,431.15 (3,431.15) Flood Control Berm and Swale Mntc. 18,000.00 18,000.00 22,548.31 Landscape Materials/Replanting (4,548.31) pe 1 epianting Program 8,500.00 6,400.00 2,554.98 3,845.02 Interdepartmental Payment(Water Quality Lab) 30,100.00 20,100,00 11,925.00 8,175.00 Plan Review Fees 1,500.00 O - ther Contractural Services 1,000.00 800.00 800.00 Temporary Labor 44,900.00 37,400.00 39,830.04 Telephone (2,430.04) 500.00 400.00 364.35 35.65 Trash and Garbage 5,700.00 4,500.00 4,311.20 188.80 Motor Pool Rental Charge 100.00 100.00 122.50 Insurance-General (22.50) 2,400.00 1,800.00 1,800.00 Insurance-Auto 900.00 675.00 675.00 Building Repairs&Mntc. 1,700.00 Fleet Maintenance and Parts 2,400.00 2,400.00 5,822.00 (3,422.00) Fuel and Lubricants 3,300.00 2,500.00 1,968.33 531.67 Tree Triming 36,000.00 27,000.00 23,568.00 3,432.00 Clothing and Uniforms 1,100.00 800.00 1,056.00 (256.00) Page 1 of 3 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 3 of 13 Personal Safety Equipment 500.00 500.00 2,167.12 (1,667.12) ,, Fertilizer and Herbicides 98,400.00 63,400.00 50,467.27 12,932.73 Other Repairs and Maintenance 1,500.00 1,300.00 3,402.75 (2,102.75)Operating Supplies and Equipment 2,500.00 2,100.00 4,327.63 (2,227.63) Total Water Management Field Operating $ 406,800.00 $ 299,375.00 $ 286,285.81 $ 13,089.19 Right of Way Beautification-Operating Payroll Expense $ 43,300.00 $ 31,600.00 $ 30,890.05 Emergency Repairs and Maintenance 7,400.00 $ 709.95 IT Direct Capital 200.00 200.00 200.00 Office Automation 9,500.00 7,200.00 7,200.00 Other Contractural Services 37,100.00 27,800.00 28,535.00 Telephone (735.00) 3,900.00 2,900.00 2,490.40 409.60 Postage 2,200.00 700.00 3.97 696.03 Rent Buildings/Equipment/Storage 12,200.00 10,200.00 9,889.70 310.30 Insurance-General 500.00 375.00 375.00 Printing,Binding and Copying 2,600.00 400.00 Clerk's Recording - 400.00 2,000.00 300.00 300.00 Legal Advertising 2,000.00 500.00 123.27 376.73 Office Supplies General 2,500.00 1,900.00 410.48 1,489.52 Training and Education 1,500.00 1,500.00 1,400.62 99.38 Total Right of Way Beautification Operating $ 126,900.00 $ 85,575.00 $ 81,518.49 $ 4,056.51 Right of Way Beautification-Field Payroll Expense $ 797,000.00 $ 582,400.00 Emergency Maintenance and Repairs $ 570,809.68 $ 12,321.33 3,300.00 1,100.00 809.68 290.32 Flood Control(Water Use&Swale/Berm Mntc.) 89,900.00 65,700.00 65,914.43 Pest Control (214.43) 6,000.00 6,000.00 8,975.00 (2,975.00) Landscape Incidentals 2,500.00 1,900.00 1,626.30 273.70 Other Contractural Services 29,500.00 24,100.00 22,130.00 1,970.00 Temporary Labor 201,400.00 192,200.00 190,951.08 1,248.92 Telephone 3,200.00 2,400.00 1,959.30 440.70 Electricity*$7398.36 J/E pending to SL Fund 778 3,400.00 2,600.00 8,491.55 • (5,891.55) Trash and Garbage 17,000.00 10,300.00 8,463.02 1,836.98 Rent Equipment 2,500.00 2,500.00 2,863.98 Motor Pool Rental Charge (1 500.00 300.00 181.79 118.21 Insurance-General 9,300.00 7,000.00 6,975.00 Insurance-Auto 25.00 10,000.00 7,500.00 7,500.00 Building Repairs and Maintenance 1,700.00 700,E Fleet Maintenance and Parts 913. 17,600.00 14,200.00 18,113.99 (3,913.99) Fuel and Lubricants 64,600.00 44,000.00 39,083.71 4,916.29 Licenses,Permits,Training 800.00 600.00 Tree Triming 306.00 294.00 64,500.00 58,100.00 63,753.00 (5,653.00) Clothing and Uniforms 9,400.00 5,800.00 4,533.98 1,266.02 Personal Safety Equipment 3,000.00 2,800,00 3,716.35 Fertilizer and Herbicides (353.6 62,000.00 59,700.00 59,346.36 353.64 4) Landscape Maintenance 46,000.00 46,000.00 47,569.90 Mulch/Landscape Materials (1,569.90) 52,000.00 48.900.00 49,766.03 (866.03) Pathway Repairs 6,000.00 4,500.00 Sprinkler Maintenance - 4.500.00 30,000.00 21,000.00 20,073.19 926.81 Painting Supplies 800.00 600.00 Traffic Signs 67.10 532.90 3,000,00 2,300.00 2,300.00 Minor Operating Equipment 3,700.00 2,800.00 2,150.21 Other Operating Supplies 170.94 9,0 .00 6,800.00 4,629.06 2,170.94 Total Right of Way Beautification-Field Operating $ 1,549,600.00 $ 1,224,800.00 $ 1,210,028.68 $ 14,771.32 Total Operating Expenditures $ 2,293,100.00 $ 1,781,000.00 $ 1,746,886.68 $ 34,113.32 Page 2 of 3 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 4 of 13 . Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 1,000.00 $ $ $ General improvements - Total Water Management Field Operations Capital $ 1,000.00 $ - $ - Right of Way Beautification Field Autos and Trucks $ 35,000.00 $ 35,000.00 Other Machinery and E ui $ 31,907.38 $ 3,092.62 q pmeny 1,000.00 _ Total Right of Way Beautification-Field Capital $ 36,000.00 $ 35,000.00 $ 31,907.38 $ 3,092.62 Total Capital Expenditures $ 37,000.00 $ 35,000.00 $ 31,907.38 $ 3,092.62 Total Operating Expenditures $ 2,330,100.00 $ 1,816,000.00 $ 1,778,794.06 $ 37,205.94 Non-Operating Expenditures: Transfer to Fund 322 $ 241,700.00 $ 241,700.00 $ 241,700.00 $ Transfer to Fund 320 Tax Collector Fees $ 100,000.00 $ (100,000.00) 79,300.00 51,545.00 49,647.55 1,897.45 Property Appraiser Fees 72,900.00 43,740.00 42,609.10 1,130.90 Reserves(21/2 months for Operations) 533,400.00 550,400.00 550,400.00 Reserve for Operating Fund Capital Improvement 65,000.00 -- - Reserves for Equipment 107,800.00 107,800.00 107,800.00 Reserved for Attrition (16,200.00) (16,200.00 Revenue Reserve (16,200.00) (16,200.00) Total Non-Operating Expenditures $ 1,083,900.00 $ 978,985.00 $ 1,075,956.65 $ (96,971.65) Total Expenditures $ 3,414,000.00 $ 2,794,985.00 $ 2,854,750.71 $ (59,765.71) Net Profit/(Loss) $ - $ 639,313.00 $ 589,008.28 $ (50,304.72) Page 3 of 3 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 5 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet lune 30,2013 - Clam Bay Fund 320-FY 2013 (Unaudited) Assets Current Assets Cash and Investments $ 263,381.34 Interest Receivable Improvements,Vehicles&Equipment 280,681.78 Due from Tax Collector - Total Current Assets $ 544,063.12 Total Assets $ 544,063.12 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ _ Goods Received/Inventory Recv'd - Accrued Wages Payable Total Liabilities $ Fund Balance Fund Balance-unreserved $ 213,429.30 Excess Revenues(Expenditures) 330,633.82 Total Fund Balance 544,063.12 Total Liabilities and Fund Balance $ 544,063.12 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 6 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30,2013 Street Lighting Fund 778-FY 2013 (Unaudited) Assets Current Assets Cash and Investments $ 691,063.41 Interest Receivable Improvements,Vehicles&Equipment 49,802.23 Due from Tax Collector - Total Current Assets $ 740,865.64 Total Assets $ 740,865.64 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 114.53 Goods Received/inventory Recv'd (21.38) Accrued Wages Payable Total Liabilities $ 93.15 Fund Balance Fund Balance unreserved $ 416,959.28 Excess Revenue(Expenditures) 323,813.21 Total Fund Balance 740,772.49 Total Liabilities and Fund Balance $ 740,865.64 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 7 of 13 Pelican Bay Services Municipal Services Taxing Unit income Statement w/Budget-June 30,2013 Street Lighting Fund 778-FY 2013 (Unaudited) Annual YT•O YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 376,200.00 $ 376,200.00 $ 376,200.00 $ Curent Ad Valorem Tax 440,700.00 423,072.00 426,641.13 Delinquent Ad Valorem Tax - 3,569.13 insurance Claim - - -Revenue Reserve 1,286.80 1,286.80 (22,300.00) - Interest 6,700.00 5,025.00 1,464.49 (3,560.51) Total Operating Revenues $ 801,300.00 $ 804,297.00 $ 805,592.42 $ 1,295.42 Operating Expenditures: Street Lighting Administration Payroll Expense $ 42,200.00 $ 30,800.00 Indirect Cost Reimbursement $ 29,983.05 $ 816.95 8,700.00 8,700.00 8,7000.00 0 Other Contractural Services 26,900.00 20,175.00 17,775.00 2,400.00 Telephone 3,600.00 2,700.00 1,875.17 Postage and Freight 2,000.00 824.83 ,000.00 500.00 203.97 296.03 Rent Buildings/Equipment/Storage 11,800.00 9,800.00 9,603.95 196.05 Insurance-General 300.00 225.00 225.00 Office Supplies General 800.00 600.00 Other Office and Operating Supplies 1000.00 239.70 360.30 Total Street Lighting Admin i 8�'� 800.00 B n8 Operating $ 97,300.00 $ 74,300.00 $ 68,605.84 $ 5,694.16 Street Lighting Field Operations Payroll Expense $ 63,900.00 $ 46,700.00 $ 45,665.89 Emergency Maintenance&Repairs 9,600.00 $ 1,034.11 Other Contractual Services 800.00 600.00 Telephone 600.00 500.00 400.00 366.97 33.03 Electricity*$7398.36 J/E pending from F 44,200.00 33,200.00 15,310.34 * 17,889.66 Insurance-General 900.00 675.00 Insurance-Auto 675.00 - 900.00 675.00 675.00 Building Maintenace&Repairs 1,700.00 - - Fleet Maintenance and Parts 1,500.00 Fuel and Lubricants 1'100'00 449.70 650.30 Other Equipment Repairs/Supplies 00.00 200.00 637.95 0 .0 200.00 2000.00 0 Personal Safety Equipment 500.00 500.00 Electrical Contractors 560`60 - 7,300.00 5,500.00 1,909.16 3,590.84 Page 1 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 8 of 13 Light Bulb Ballast 13,100.00 9,200.00 7,395.09 1,804.91 Total Street Lighting Field Operating $ 146,000.00 $ 99,450.00 $ 73,585.10 $ 25,864.90 Total Field Expenditures $ 243,300.00 $ 173,750.00 $ 142,190.94 $ 31,559.06 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment $ 1,000.00 $ - $ - General Improvements $- - - - Total Capital Expenditures $ 1,000.00 $ - $ - Total Operating Expenditures $ 244,300.00 $ 173,750.00 $ 142,190.94 $ 31,559.06 Non-Operating Expenditures: Tax Collector Fees $ 13,700.00 $ 8,905.00 $ 8,515.48 $ 389.52 Property Appraiser Fees 9,000.00 900.00 - 900.00 Reserve for Future Construction 444,200.00 444,200 00 444,200.00 Reserves(2 1/2 mos.for Operations) 57,600.00 57,600.00 57,600.00 Reserves for Equipment 32,500.00 32,500.00 32,500.00 Total Non-Operating Expenditures $ 557,000.00 $ 544,105.00 $ 542,815.48 $ 1,289.52 Total Expenditures $ 801,300.00 $ 717,855.00 $ 685,006.42 $ 32,848.58 Net Profit/{Loss) $ - $ 86,442.00 $ 120,586.00 $ 34,144.00 Page 2 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 9 of 13 Pelican Bay Services Municipal Services Taxing Unit • Income Statement w/Budget-June 30,2013 Clam Bay Fund 320-FY 2013 (Unaudited) Annual YTD YTD Budget Budget Actual Operating Revenues: Variance Carry Forward $ 354,800.00 $ 354,800.00 Special Assessment $ 354,800.00 $ - 134,400.00 129,024.00 129,469.42 445.42 Transfer from Fund 109 - - 100,000.00 100,000.00 Transfer from Fund 111 32,300.00 32,300.00 32,300.00 Revenue Reserve (6,800 00) - Interest 800.00 600.00 532.73 Total Operating Revenues (67.27) $ 515,500.00 $ 516,724.00 $ 617,102.15 $ 100,378.15 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 164,478.75 $ 30,800.00 $ 28,882.50 Other Contractural Services $ 1,917.50 10,464.65 8,900.00 8,091.58 808.42 Tree Trimming 67,000.00 27,900.00 22,464,00 Other Equipment Repairs 5,436.00 577.77 _ Aerial Photography 15,000.00 8,900.00 5,449.80 3,450.20 Minor Operating -2,988.01 - _ Other Operating Supplies 1,500.00 - - - Total Clam Bay Restoration $ 262,009.18 $ 76,500.00 $ 64,887.88 $ 11,612.12 Clam Bay Ecosystem Engineering Fees $ - $ - Licenses and Permits $ 9,261.25 $ (9,261.25) - - Other Contractual Services 212,859.25 202,216.29 189,123.80 Total Clam Bay Ecosystem 13,092.49 Y ystem $ 212,859.25 $ 202,216.29 $ 198,385.05 $ 3,831.24 Total Capital Expenditures $ 11,000.00 $ - $ - Total Clam Bay Operating Expenditures $ 485,868.43 $ 278,716.29 $ 263,272.93 $ 15,443.36 Non-Operating Expenditures: Tax Collector Fees $ 4,200.00 $ 3,360.00 Property Appraiser Fees $ 2,577.32 $ 782.68 2,700.00 2,160.00 2,015.21 144.79 - Reserves for Operations 22,700.00 Total Non-Operating Expenditures $ 29,600.00 $ 5,520.00 - $ 4,592.53 $ 927.47 .47 Page 1 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 10 of 13 Total Expenditures $ 515,468.43 $ 284,236.29 $ 267,865.46 $ 16,370.83 Net Profit/(loss) $ 31.57 $ 232,487.71 $ 349,236.69 $ 116,748.98 Page 2 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 11 of 13 Pelican Bay Services • Municipal Services Taxing Unit Balance Sheet-June 30,2013 Capital Projects Fund 322-FY 2013 (Unaudited) Assets Current Assets Cash and Investments $ 2,781,870.51 Interest Receivable Improvements,Vehicles&Equipment 1,213,292.10 Due from Tax Collector Total Current Assets $ 3,995,162.61 Total Assets $ 3,995,162.61 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 6,100.00 Goods Received Inv.Received _ Total Liabilities $ 6,100.00 Fund Balance Fund Balance-unreserved $ 2,579,963.60 Excess Revenues(Expenditures) 1,409,099.01 Total Fund Balance $ 3,989,062.61 Total Liabilities and Fund Balance $ 3,995,162.61 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 12 of 13 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-June 30,2013 Capital Projects Fund 322-FY 2013 (Unaudited) Annual YTD YTD Amend Budget Budget Actual Variance Operating Revenues: Carry Forward $ 2,618,011.49 $ 2,618,011.49 $ Transfer from Fund 109 General $2,618,011.49 - 241,700.00 241,700.00 241,700.00 - Foundation Payment for Crosswalks Special Assessment 324,400.00 311,424.00 312,713.96 Transfer from Tax Collector 1,289.96 - Interest 25,700.00 19,275.00 7,193.47 (12,081.53) Total Operating Revenues $ 3,209,811.49 $ 3,190,410.49 $3,179,628.92 $ (10,791.57) Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 125,332.12 Other Contractural Services $ 31,333.03 $ 21,467.60 $ 9,865.43 2,658,333.64 132,916.68 120,517.51 12,399.17 Sprinkler System Repairs Permits - - Electrical - " Crosswalk Signal Posts 2,285.67 (2,285.67) Landscape Materials - 2,500.00 (2,500.00) Other Operating Supplies(Pavers) 64,550.01 48,412.51 45,537.25 2,875.26 Other Road Materials - - - - - Traffic Sign Restoration Project(50103) Traffic Signs 78,920.00 31,568.00 20,330.00 Lake Bank Project(51026) 11,238.00 Swale&Slope Maintenance 170,000.00 102,000.00 100,822.99 Engineering Fees 1,177.01 Other Contractural Services 22,227575.772 2. - _ -Total irrigation&Landscaping Expenditures $ 3,119,911.49 $ 346,230.22 $ 313,461.02 $ 32,769.20 Capital Expenditures: General Improvements $ $ Total Capital Expenditures $ - $ 38,900.00 $ - $ - $ 38,900.00 $ 38,900.00 Non-Operating Expenditures: Tax Collector Fees $ 10,000.00 $ 7,500.00 $ 6,225.10 $ 1,274.90 Appraiser Fees 6,600.00 4,950.00 4,867.45 82.55 Reserve for Contingencies Page 1 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5b. Admininstrator's Report-Monthly Financial Report Page 13 of 13 Revenue Reserve 17,500.00 Total Non-Operating Expenditures: $ 34,100.00 $ 12,450.00 $ 11,092.55 $ 1,357.45 Total Expenditures $ 3,154,011.49 $ 358,680.22 $ 324,553.57 $ 34,126.65 Net Profit/(loss) $ 55,800.00 $ 2,831,730.27 $2,855,065.35 $ 23,335.08 Page 2 of 2 July 10,2013 Pelican Bay Services Division Board Regular Session 5c. Administrator's Report-Office lease Page 1 of 3 Neil Dorrill From: Dowling Michael <MichaelDowling@colliergov.net> Sent: Thursday,June 06,2013 11:41 AM To: McCaughtryMary;Neil Dorrill Cc: Camp Skip;Mott Toni Subject Pelican Bay Services Good morning Mary, I know that Neil is not in the office today and has asked me to have you relay this information to him. I have also copied him on this email. Attached please find the proposal from Phil Avallon regarding the relocation of the Pelican Bay Services' office. I spoke with Phil late last night and he said that he had just finalized new leases and renewals earlier that day with all parties concerned and is NOW ready to provide Pelican Bay Services with a proposal. As you know, we have been uncertain of any final options until this point as a result of the landlord's negotiations with other tenants. To highlight the issues of the proposal: 1) Pelican Bay Services(PBS)will relocate to the first floor temporarily until about September. 2) The landlord will move PBS at the landlord's sole cost. 3) Phone lines and computer lines will be available and operable in the temporary space for the first day of operation, 4) Following Neil's visit to the third floor space that you visited recently, and if he finds that space acceptable,the landlord will make improvements to that space according to PBS's specifications to accommodate your operation at a cost to the landlord not to exceed$10,000. 5) Once the third floor space is complete, the landlord will relocate PBS from the temporary space on the first floor to the final space on the third floor at no expense to PBS. 6) The third floor space is 979 square feet and the rent will reflect the new square footage. PBS's current space is 1,039 square feet. 7) Landlords typically prefer to secure a lease for five or more years,but the landlord is agreeable to a 3 year lease for PBS with an early out after the first 18 months. 8) The first month's rent in the new space will be free. • July 10,2013 Pelican Bay Service Division Board Regular Session mc Administrator's Report Office lease �� --- ---- - - Page xmn 9) The rent for the new space will continue at the current rate of$27.72 sq for the first year(Ann } $27`137^88)' I believe PBS io now paying$28'8Ul`O8unomdh/. o» = 10) After the first year of �bmz�ca0or<�A�Y(C�oun�n^ Area Maintenance)'' ' ~~adjusted tv$22 per square foot`°idhudd(booui per square m--` !nu�ou »«a/u�ouu�) k/total uoaddhioom| (ucummtub/cu�hna�zd)�l250 nuoz(/o� /��oualRent and Charges~ $33,775.50) (accurately estimated) ' 11) The rent for the second year will remain the same fixed)for the third year as well. 12)After the third year,a new lease will have to be renegotiated However,if��8d i longer to ' desires »uXrr�cnn out as well vvbicb gives Il��bcnpdoo�o� i a��Y »m�1cud�b�)�u»��onu� T ��r��oao�ady lease. �^ «�nn��o»uybmru�crdh�Om� l�onon[bnofdh�u�w 13) The lan dlord will continue to allow PBS's antenna to remain on the roof at cost. To provide Collier County leases a comparable cuo*oe«ytbehuUdioQoo n tbnoaiouuopnoandcoDccts—'nwu| rcn1esnecding�°v'«»«with*%annual increases tm that amount. Please review this information with Neil and let me know if you have any questions. If PBS finds thi s offer satisfactory,please let me know so that I may relay that to the landlord. Should thc landlord a»k` /1 PBS finds u»»umr^uu«tautury,nil|deoficehemeady0onovetbinweckondyl1unt,yleooe provide an acceptable date . Thank you. Michael _- ---__ --___ Fnomm: phU/hm/kon[ ko ------------'- ' -----------------~----- ,~. ne� -----------—' Sea� - '— —�-r~~ ^~. Wednesday, 2013 6:26 PM To: DowlingMlchael Subject: Laurel Oak Drive Hi Michael, We have now finalized the move an lease extensions for several tenants to make way for our full floor tena t coming i n8 tvtheamOow,very*npn'As you p»k ow,nothing Is final until a lease is executed and thi has taken m*. «e made a/r s,"de,i,u 6|reconom�decision to not move forward with a tenant for Z full flo� in order topreserve our long valued relationship with Preferred Travel.They have now signed on for 10 additional years and will relinquish space on the third floor which they had been using on a month to month basis. This space is 979 S.F.and is available to Pelican Bay Services. Although we typically prefer 5 year leases in order to amortize our fit-up costs,I am generally agreeable to the following A new 3 yr.lease commencing upon occupancy of the spa ce Rent would co U nueatthecu'rentote($27.72/S. 27.72/S.F. gross)for the I*year. Thereafter,the rate would be adjusted to$22/S.F' NNN(which currently equates to approx $34'5[y5'F'g'»ss)' This rate will be held for the 2nd and 3rd yea'a»dthoewU|benoodditiona|cha(Oeforantpnna xpace. In addition,we will modify the new office space as needed up to a cost of$ 10,000 and provide the first month 2 • July Pelican Bay Services owwmnao�ono��no�wn 5c. Administrator's Report Office lease Page 3 o 3 free. Of course the move will be at our expense. We would also consider a right to cancel the lease with 90 days written notice aftera period of eighteen months. Ibelieve these are quite favorable terms. As you may know,we are working with a local designer and are currently making substantial improvements to the building including all the bathrooms. The building is looking great and it will be a premier property upon completion. I look forward to your response,continuing our long relationship and expediting the move this weekend. Best regards, Phi|^waUon Property Mgr. 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Nj� 1�`\ ,`1.J--1{I FT miczi msi "' __'`_-'_--- m iAa : mgzm *,�1,�-1 :F .-*.,' - \ i ��-\. ,1r M1 mooD cr m i i c ,� r „r A _ T �la� I \ r ., YI 1 C - [./y''� . ail f r ,li ! 1 I 1 cuw. o `� �• 1� _t �_�. l 3 I I J g N T Pc,e.. N K > ? ( vm 1 <'k,� ) `'Sfi , c i m m 3-,r,,r t- 7 y 8. o qr N R0\TSION:- <x N y g, PROJECT NAME: �a§p k'a ltl0 V CLIENT NAME: tl^. R: w y 9/IT/l3 REVISE THERMOPLASTIC NOTE i4 P4 PELICAN BAY CROSSWALK PELICAN BAY ioP. € ... ' EA m m IMPROVEMENTS i_$ , °,1 .,am � o� • o 2 00 SERVICES DIVISION c y ▪ c °o - ; e . m g m °RARING TITLE: 801 LAUREL OAK DRIVE,SUITE 605 x€a?m k v SITE,SIGN&STRIPING,PAVING, NAPLES,FL 34108 g 01 GRADING&DRAINAGE PLAN(2) s 0 , A \ ' v � vV ` vA A A V\ \ „- \ v \ \\\ N ,\ N" €mA iT mm >N �" \\ \ °!!'n g Any I. 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S\ :R�o m is m~X m iI °�,q,X, :, m \` 11 �` \V b S\ mg. o5zm z m ■oi,'t■r r ;ir 1 {\ \`+{ \\ \\\ \\ R'\ bb \\j ■ ' \ T oar~ � on ..,..,A ,,4S CAv \A �e � e, v \ c` liq•w • Z N \ , i■ry` /rJy :�.'t \ G `\ +\ 1\ Q \ \\ \, N ''41'10'.\ 9EI UJO m C REVISIO?l: REVISE THERMOPLASTIC NOTE V. a° g E P y PROJECT NAME: CLIENT NAME: ?till %5 0 .E„ @ 1 m PELICAN BAY CROSSWALK PELICAN BAY Pig c m71 o 6 2 K IMPROVEMENTS SERVICES DIVISION P:'. 2=i.w . ti7 ,r...0, p Rco6° A c H U K °o m u 9; m ORA■INO TITLE: 801 LAUREL OAK DRIVE,SUITE 605 ; o a;m It 00 SITE,SIGN&STRIPING,PAVING, r a vi NAPLES,FL 34108 E g -' rn (A GRADING&DRAINAGE PLAN(3) x m a j;;J 0 N A 0 Ni IIID R /\/\ FI I— m, nm : 1j r = T m >,\\j\ \ P F, —IIIh _a ! x k m /mj/. 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I• o -. �mg000N kl,, Z, I♦ t� s kw 'i - 7 r 0 it 8 �J • AtopRA zgy Ww k o - [ N „ 1 :; r; l) V F _ N'o m 80 Q g ' 5-0 DOT a v € gg1 $ 9 I c-r NmN oo>m< m ,cO .e 1 2X N N y. pppp 1f" yy[ t y 3y tog /�O/lT/1S REVISE THERMOPLASTIC NOTE E io a F PROTECT NAME: CLIENT NAME: F�Y§0 C5 m...�Aim yp d e PELICAN BAY CROSSWALK PELICAN BAY Ig,g1€,°°" 7� O Li o p m In ` IMPROVEMENTS 80, °' m 8 b x SERVICES DIVISION E 111< e g o y % F, 8 - 1 a,; m r E m DRAWING TITLE: 801 LAUREL OAK DRIVE,SUITE 605 o gap, R• °i CONSTRUCTION DETAILS NAPLES,FL 34108 C71 01 1 1 __ July 10,2013 Pelican Bay Services Division Board Regular Session .___., • 6ai. Chairman's Report-*Discussion of the language and intent of the Board's January 2,2013 approval to remove the cobblestones at the Pelican Bay Boulevard at San Marino crosswalk Page 1 of 2 Pelican Bay Services Division Board Regular Session Minutes January 2,2013 MONTHLY FINANCIAL REPORT Report deferred until February 13. COBBLESTONES AT SAN MARINO CROSSING*I/OIIN CHANDLER) Due to continued complaints from residents of San Marino that the noise made by vehicles driving over cobblestones were a nuisance,the Board considered removing cobblestones at the San Marino crossing. Mr.Ted Darrow,Mr.Steve Seidel,Mr.Pat Downing(San Marino);and Dr.Ted Raia expressed concerns about noise,safety,speeding,and were in support of removing cobblestones at San Marino crossing. Mr.Jim Hoppensteadt made an indication that as the PBSD Board is responsible for noise abatement in Pelican Bay,the decision made today would set precedent. Mr. Chandler made a motion, second by Mr. laizzo, that the PBSD remove the cobblestones at the San Marina crossing and replace with fire-red clay brick pavers. The Board took a roll call vote: 5 voted in favor of the motion (Chandler, Cravens, Gibson,laizzo, Trecker)and 4 opposed(Dallas,Levy,O'Brien, Womble)and the motion i assed. PROPOSED CHANGES TO THE PELICAN BAY SERVICES DIVISION ORDINANCE(KEITH L DALLASI The Board discussed suggested changes to recommend to the Board of County Commissioners regarding the Pelican Bay Services Division Ordinance 2002-27. i Ms.Cravens was concerned about alleged erroneous language in the proposed ordinance. Mr. Dallas made a motion, second by Vice Chairman Trecker to recommend to the Board of County Commissioners to amend the proposed P850 Ordinance: 1)regarding limiting Chairman and Vice Chairman to one-year terms,strike,".,.unless all members 4 have previously served..." to read "...unless all members have been given the 7 opportunity to serve....and 2)consider staggering this year's appointments, so that the two applicants receiving the most votes are appointed for four years, and applicants placing third and fourth are appointed for three years. The Board voted unanimously in favor and the motion passed. 3 Ms.O'Brien made a motion,second by Mr.Dallas to recommend to the Board of County 1 Commissioners to amend the proposed PBSD Ordinance (to manage the current I "interim" Chairman situation until a new Board is appointed] to allow the current Chairman to serve a fifteen-month term; then revert to the twelve-month term. The I Board voted unanimously in favor and the motion rassed. 1 Chairman Cravens appointed Vice Chairman Trecker as Chairman of the Landscape Water Management Subcommittee. APPROVAL TO OBTAINPERMITTING TO CONSTRUCT AN OSPREY NESTING PLATFORM t Chairman Cravens made a motion,second by Mr.Chandler to direct Mr.Lukasx to proceed with contacting Mr. Tim flail to get permitting for the construction of an Osprey nesting platform near the South Beach facility. The Board voted unanimously in favor , and the motion passed. 8585 'v.Wi;.gCR�` A,:-.� *l'yt.,; 'fit ,',&a+',°---a:-,&':'}•%-. 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Q ff w <' Yl Q N 0 W co HI Co ° ( 0 N W s July 10,2013 Pelican Bay Services Division Board Regular Session 6aii. *Discussion and approval to remove cobblestones and replace with pavers at the Pelican Bay Boulevard and Hammock Oak Drive pedestrian crosswalk Page 1 of 1 ResnickLisa Subject: FW: letters requesting cobblestone removal I a From: Joseph Chicurel 1mailto:ichicurel@agmail.com] Sent: Thursday, June 27, 2013 9:14 AM To: ResnickLisa Subject: letters requesting cobblestone removal June 23, 2013 Tom Cravens, President Pelican Bay Services Division, Collier County Dear Tom: I am writing to you on behalf of the owners of The Covington Row at the Crescent Condominium Association with a request that the crosswalk at Pelican Bay Boulevard and Hammock Oak be revised. Please remove the cobblestones and replace them with paver bricks. I have received complaints about the noise created by cars crossing the cobblestones. Thank you for your consideration of our request. Mike Isermann, President Covington Row at the Crescent Condominium Association June 23,2013 Tom Cravens, President Pelican Bay Services Division, Collier County Dear Tom: I am writing to you on behalf of the owners of The Crescent with a request that the crosswalk at Pelican Bay Boulevard and Hammock Oak be revised. Please remove the cobblestones and replace them with paver bricks. The cobblestones make a noise that is bothersome to our owners,especially those who live near Pelican Bay Boulevard. We were told, by your consultant,that the noise would be sufficient so as to warn a driver that they had reached a crosswalk. It certainly does not help them realize it until they have passed the area-which has no impact on anyone who is already in that crosswalk. Other crosswalks were constructed with simple paver bricks and perhaps that design could be replicated at Hammock Oak. Thank you for your consideration of our request. David Cook, President The Crescent at Pelican bay Condominium Association July 10,2013 Pelican Bay Services Division Board Regular Session 6aii.-6aiii. Chairman's Report-Crosswalks-PBPOA position re:cobblestones removal from Oct. 16,2012 Page 1 of 1 December 5,2012 Pelican Bay Services Division Board Regular Session 9a.Old Business-Cobblestones at San Marino crossing discussion(John Chandler) Page 9 of 9 \h PELICAN BAY PROPERTY OWNERS ASSOCIATION, --„:4- .:‘,vA. INC. ''^ 801 Laurel Oak Drive, Suite 600, • Naples, FL 34108 (239) 566-9707• FAX(239) 598-9485 • E-Mail PBPOA(a,pbpropertyowners.org October 16, 2012 Keith J. Dallas, President PELICAN BAY SERVICES DIVISION 801 Laurel Oak Blvd. Suite 605 Naples FL 34108 Dear President Dallas, The Board of the PBPOA wishes to register its strong objection to the PBSD's decision to research the possibility of removing the cobblestones at key crosswalks along Pelican Bay Boulevard, and to not complete the remaining new crosswalk as recommended by the Joint Strategic Planning Committee and the PBSD. This joint group worked with traffic and safety engineers to develop design and material recommendations consistent with both FDOT requirements and the need to improve pedestrian safety. The crosswalk design recommendations, including materials, were reviewed multiple times in community forums. Additionally , at the September meeting, it was noticed that new decibel readings were again insignificant. We believe it would be fiscally irresponsible for the PBSD to rework any of the paving that has been installed, and would be contrary to public safety and to the overall continuity of the community upgrades to not complete all of the crosswalks as originally planned. Sincerely, SWAM 40/,''I i J) Susan M. Boland President cc: Jim Hoppensteadt Ronnie Bellone July 10,2013 Pelican Bay Services Division Board Regular Session 6aii.-6aiii. Chairman's Report-Crosswalks Discussion and approval to remove cobblestones at various locations along Pelican Bay Blvd.(Comments by Scott Streckenbein) Page 1 of 1 From: SstreckenbeinCalvahoo.com To: ResnickLisa Subject: Cobblestones in Crosswalks Date: Saturday,July 06,2013 10:52:41 AM All, After reading Susan Boland's letter to PBSD last October regarding the removal of the cobblestones from the crosswalk in front of San Marino, I was motivated to weigh in on this latest consideration before the Board to remove ALL the cobblestones which were installed in Pelican Bay. When the crosswalk project was initiated ,it appears all the required and appropriate stakeholders were involved including The Public. I was a bit surprised that the Board voted (5/4) to remove the cobblestones in front of San Marino when a small delegation from the community objected to the sound that was created from cars passing over the crossing. Should we now be considering the removal of all the cobblestones because another small delegation oppose the stones in their crosswalk? My recollection was this removal process could cost somewhere in the $10,000 range per crossing. I believe the BCC has not given the final approval on the San Marino removal and probably won't get to the agenda before their September calendar. I would like to have more consideration to this topic before it moves forward now that more financial obligation is attached to decision reached last December. I live on the corner of Park Blvd and Pelican Bay Blvd. my expectation of living on a main road was to expect traffic and road sounds which occur in that location. The cobbles do not exceed decibel requirements and do create a quiet reminder to drivers to be cautious. Just my thoughts, Scott Sent from my iPad July 10,2013 Pelican Bay Services Division Board Regular Session 6ai.-6aiii.Chairman's Report-Crosswalks-Comments submitted by Mary Johnson Page 1 of 1 From: p1LMAssocAICP(Taol.com To: ResnickLisa Cc: vbellnols(avahoo.com; roboender@iamail.com; a.moffatt4l(alamail.com; noreenamurrav(@amail,com; merlincdc(aamail.com; iohnchandler219(aamail.com; iimh(aoelicanbay.oro • Subject: Removal of Cobblestone Pavers Date: Wednesday,July 10,2013 9:49:44 AM Hello Lisa, Please share the following comments with the members of the PBSD Board. PBSD Board Members, I just finished reviewing the agenda for today's meeting and saw the references to removal of cobblestone pavers at crosswalks. This subject was discussed extensively throughout the last year, and in deference to the ongoing complaints from residents of San Marino -- which has lanai exposures very close to Pelican Bay Boulevard -- the Board agreed to remove the cobblestone pavers from this location only. I believe that was the correct decision. The decibel readings did not indicate noise level issues at other locations. I would point out that in the material submitted by Mr. Chicurel about "Traffic Calming," certain statements are highlighted that cobblestones should not be used in the primary pedestrian or cycle path. However, the crosswalks are not a "path" in that sense. The same excerpt also points out that "they can be used as aesthetic elements in a streetscape design." That is the use in Pelican Bay. Also, note the caption in the photo on the same page "Brick or cobblestone streets help slow traffic and create a feeling that the street is not a highway or fast-moving arterial." I concur and support Mr. Streckenbein's assessment in his letter of July 6 to the PBSD Board that the cobbles are a reminder to "go slow" and it has been my observation that they do create a subliminal reminder to slow down. Moreover, they are attractive and give the aura of a residential street. Removing them will be a downgrade and a waste of residents' money. Also, The proposed wording in the survey on this issue is a biased question in that it states that the "effectiveness and aesthetic benefit . . . are not yet known." I think the effectiveness in slowing traffic is pointed out in the FDOT handout and I don't understand the allusion to "aesthetic benefit" not being known. Further, the statement that "Complaints indicated the cobblestones led to unacceptable noise from traffic, without any compensatory slowing of traffic" represents opinion as fact. Further, the response "Would you like to see similar crosswalks installed" seems to imply cobblestone bordered crosswalks, but I do not believe that is what is being proposed for these new locations. Thank you for considering these comments in your discussion today. Sincerely, Mary Johnson Mary McLean Johnson (518) 735-4385 (Chateaugay Lake, NY) (239) 248-8546 (cell) July 10,2013 Pelican Bay Services Division Board Regular Session 6ai.-6aiii. Chairman's Report-Crosswalks(Comments submitted by Dave Cook) Page 1 of 1 From: David Cook To: MLMAssocAICP(alaol.com Cc: ResnickLisa;vbellnols(hvahoo.com; roboenderlagmail.com; a.moffatt41(@amail.conl; poreenamurrav(&omail.com;iohnchandler219(al3mail.com; iimhCa Delicanbay.oro Subject: Re: Removal of Cobblestone Pavers Date: Wednesday,July 10,2013 10:52:47 AM Good morning - I should let my fellow board members know that in my position as President of The Crescent I made a request on behalf of that association that the cobbles be removed from the crosswalk as the end of Hammock Oak- following the decision to remove cobbles from the area near San Marino. The reason for the request were a series of complaints from our owners concerning noise from the crosswalk. The decibel levels may be low, but they still annoy people. We have four four-plex buildings that face Pelican Bay Boulevard. Mike Isserman, President of Covington Row, also sent an email to the PBSD asking them to remove cobbles at this crosswalk. Other associations in that area may also have supported the change. I have also had discussions with the PBSD folks concerning the small advisory sign on the north side of Pelican Bay Boulevard just before you reach Hammock Oak from the east. The sign contains a picture of a stop sign and it is confusing many drivers who stop there- thinking that they need to do so. I believe it is only a mater of time before we see a rear-ender. I don't know what we can do about it, but the signage does not seem to be helping us as it stands. Thanks Dave July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 1 of 7 • RoAbh A>1 DES16I�1 O Fib 12 f parallel 6/18/2013 PI.iDWZIPA ..b OT' white lines 3.vt4e. Min. width of 2013 6', typical width is 8''x.0' Curb ramp Design Standards ' must be wholly within crosswalk .. Cpb�c`r�w ...40014,40 17 White or Crosswalk gate consistent expectations July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 2 of 7 1--0 ,441- V4I/0/yA41 iw ik-11: , Traffic Calming 33. Specific Paving Treatments - tr;Oa Paving materials are important to the function and look of a U ,t ` street,both in the road and on the sidewalk.Occasionally t paving materials in and of themselves act as a traffic calming = "" >� device,e.g.when the street is paved in brick or cobblestone r, '4 However,some of these materials may be noisy,not friendly to �` . � cyclists,pedestrians,wheelchairs or snow blades.In particular, I■ cobblestones should not be used in the expected pedestrian or cycle path although they can be used as aesthetic elements in a streetscape design. The pedestrian walkway material should be even and not Purpose: slippery.Concrete is usually the preferred walking surface.A • Sends a visual cue about different look can be achieved by using stamped concrete or concrete pavers,which are available in a variety of colors and the function of a street. shapes.They can also be used on the top of raised devices. An asphalt surface "reads"as motor vehicle It is important to ensure crosswalk visibility.Textured space;brick or pavers crosswalks should be marked with reflective lines since they imply at least a shared are not as visible,especially at night or on rainy days. In general,brick,granite and cobble-stones should not be used in / space. crosswalks. • Aesthetic enhancement of a street Colored paving can often enhance the function of portions of • Can delineate separate the roadway,such as a colored bicycle lane.This can create space for pedestrians or the perception of street narrowing in addition to enhancing the travel facility for cyclists. cyclists. # " �� 1,„7,-.... Considerations: ,- ., �itta44''Z , °% '! . 0. • Slippery surfaces such as !►. '"" `�� ,� t' smooth granite and y.1 s t .; T . uneven surfaces such as '" .• g :, �' ` cobblestones should not r. +� ' : ° r ,' , be used in the primary a pedestrian or bicycle travel path.Bumpy .� surfaces may be �, `" ` --# especially uncomfortable for wheelchair users. ... • Coordinate choice and -y° ., . ,• placement of materials with maintenance f',, t str ,cr,t i s,,..-.t-a'f,:aid create a fiu i ,t t agencies. „ . , , t ,t4i Wray or fast-sraaai<hi artst al • Design and maintenance must ensure crosswalk visibility over time. • Using materials such as bricks and cobblestones may increase the cost of construction and July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 3 of 7 ResnickLisa Subject: 6aiii. Chairman's Report- Crosswalks (additional information submitted by Joe Chicurel) From: Joseph Chicurel [mailto:jchicurel@gmail.com] Sent: Monday, July 08, 2013 1:31 PM To: ResnickLisa Subject: CROSSWALK PHOTOS - I'll explain their use when I come in. s , " , . . '4 `` ;lie i*. 4,, ,,,-4...4 ,, .-` 'a''' fir'/ a x J// T_T t x,, NORTH TRAM STATION 16 FOOT PAVER/COBBLESTONE CROSSWALK July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 4 of 7 34t , �w }- rysA ` �i r� .r f °'.a f { , u. . NORTH TRAM 12"STRIP BORDER July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 5 of 7 ResnickLisa From: Joseph Chicurel [jhicurel @gmail.com] Sent: Monday, July 08, 2013 1:33 PM To: ResnickLisa Subject: GLENVIEW CROSSWALK w • r ,14,1 - GLENVIEW 16 FOOT PAVER/COBBLESTONE CROSSWALK July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 6 of 7 ResnickLisa From: Joseph Chicurel [jchicurel @gmail.com] Sent: Monday, July 08, 2013 1:37 PM To: ResnickLisa Subject: crosswalks s . • • f , a yt }e «ay Y 4,1*.i.,.7.— . F^S Yoh# p:` `�y��,a { - � ., x..'.t, tn'^ ;}a +�&n,ri+'a4x4 , fit,:a..-.>_ 416111.1' t w . . ' .k CRESCENT 16 FOOT PAVER/COBBLESTONE CROSSWALK I July 10,2013 Pelican Bay Services Division Board Regular Session 6aiii. Chairman's Report-Crosswalks-(Additional information submitted by Joe Chicurel) Page 7 of 7 ti / biA-idce. .,-, ...',....„,,:,‘-: ,.<-, •-•,.-:" - _,.'* _ 7,--.--,,,.: ---, ..:-_.1, ..._12-:,_---;•,": --.7-7,7-. •"---c.,2""--,-,:.---'^--..---'-'''' ''''.-1:, ' \ . j - ' - j i - _.i y ,4•10010101411140000. 44:14**4 44°11° _ * 4411..P.4109°' . v v y o F v ..i 1.. / _.� . V Ky.,r•......-�...e _,�yn..u.ry",... w w • ate. �. ✓ ""i Yi/ V � �, �� . 1yy yi x £ , .:,...„—,,,,..--,.,:,t ,,,,,,—,,,„,ad.,... HAMMOCK OAK/PB BLVD CROSSWALK MEETING THE CRESCENT COBBLESTONE CROSSWALK creating a PEDESTRIAN AND BICYCLE HAZARD July 10,2013 Pelican Bay Services Division Board Regular Session 7ai. Clam Bay Committee Report-Clam Bay Management Plan Update Page 1 of 1 TURRELL, HALL & ASSOCIATES, INC. MARINE & ENVIRONMENTAL CONSULTING 3584 Exchange Avenue, Suite B •Naples, Florida 34104-3732 • (239) 643-0166 • Fax (239) 643-6632 MEMORANDUM TO: Susan O'Brien FROM: Tim Hall DATE: July 3,2013 RE: Management Plan Estimated Costs Susan, Per your request at the June 26, 2013 Clam Bay Subcommittee meeting, below is the written summary of the estimated costs I had outlined at the meeting. Items already collected/provided in the annual monitoring and reporting - Mangrove monitoring o 20 monitoring plots o Annual infrared aerial photo interpretation o Quarterly rooftop photographs o Flushing(hand dug) channel inspection and maintenance - Seagrass monitoring o 9 Transects from Outer Clam Bay to Pass - Tidal and Hydrographic Monitoring and Survey - Water quality monitoring o PBSD monthly collection o Quarterly summary and annual report Items Identified for inclusion through the stakeholder input or required for document - Wildlife Surveys o Birds ($2,000 - $28,000) o Fish ($9,000 - $10,000) (Based on same survey as in 1995 Draft Inlet Management Plan) o Terrestrial (Gopher Tortoises, Mammals, etc) ($5,000) - Engineering Backup (Justification for final dredge template) ($30,000) - Document compilation, Write-up and Exhibits for Plan ($35,000 - $40,000) - Surveying ($15,000) - Meetings ($8,000 - $10,000) Permitting -We are estimating a minimum value of$40,000 for the permitting but that could go much higher depending on final scope of the project, agency requests for additional information, or outside challenges to the permit. July 10,2013 Pelican Bay Services Division Board Regular Session 7bi. Landscape and Water Management Committee Report-Revised Water Quality Brochure(submitted by Dave Trecker) Page 1 of 3 REVISED BROCHURE DRAFT Front Cover WATER QUALITY in Pelican Bay Page 2 Top streamer HERE ARE THE FACTS Our waterways — inland lakes and Clam Bay— are being polluted by high levels of fertilizer runoff and copper algaecide. Nutrients from the runoff—dissolved nitrogen and phosphorus — cause algae blooms which are a threat to aquatic plants and wildlife. To deal with algae buildup, a copper algaecide has been applied over an extended period of time. Through accumulation, copper— itself a pollutant— has reached troublesome levels in our lakes and Clam Bay. The maximally acceptable concentration for dissolved copper is 3.7 micrograms per liter. Copper levels in Upper and Inner Clam Bay over the past several years have averaged 9.1 and 5.2, respectively. In 2012 the Florida Department of Environmental Protection classified Clam Bay "impaired for copper" and gave the community five years to fix the problem. The copper in Clam Bay comes from algaecide treatment in our 63 freshwater lakes — an interconnected storm water drainage system that empties into Clam Bay. Continuing copper buildup in the lakes will lead to further migration into Clam Bay and worsen an already serious problem. It is essential that we, as a community, deal with this problem. Page 3 Top streamer HERE IS THE SOLUTION (1)The Pelican Bay Services Division (PBSD) is exploring ways to reduce nutrient levels in the lakes as a means of controlling algae buildup. July 10,2013 Pelican Bay Services Division Board Regular Session 7bi. Landscape and Water Management Committee Report-Revised Water Quality Brochure(submitted by Dave Trecker) Page 2 of 3 Aeration, selective bacteria and littoral plantings — alone and in various combinations — are being tested in nine of our lakes. The best of these treatments will be extended to the other lakes. In the meantime, any algae that does form will be treated with a non-copper algaecide (2)To deal with fertilizer misuse, the source of the problem, the PBSD is urging the community to follow Best Management Practices (BMP) in applying fertilizer. This is consistent with a recent county ordinance (11- 24) that mandates BMP be followed throughout Collier County. A list of things every condominium association, homeowner association and individual homeowner can and should do is highlighted on the next page. Dealing with this problem is everyone's responsibility. If we are to have clean groundwater and healthy waterways in Pelican Bay, it is essential that fertilizers be used in accordance with BMP. Back page Top streamer Do Your Best to Ensure Clean Groundwater & Healthy Waterways • Use only landscape maintenance companies whose technicians are trained and licensed in BMP ("Florida Certification for Urban Landscape Commercial Fertilizer Application"). During fertilizer application, be sure there is appropriate on-site supervision. • Use fertilizer application rates recommended by the Florida-Friendly Best Management Practices for Protection of Water Resources by the Green Industries. Those can be accessed at http:dyn.ifas.ufl.edu/professionals/GI-BMP_publications.htm. • Limit nitrogen usage to 4-6 lbs./1000 sq. ft./year. • Limit phosphorus usage to 0.5 lb./1000 sq. ft./year. • Whenever possible, use slow-release fertilizer. July 10,2013 Pelican Bay Services Division Board Regular Session 7bi. Landscape and Water Management Committee Report-Revised Water Quality Brochure(submitted by Dave Trecker) Page 3 of 3 • Do not fertilize during the rainy season (June 1-September 30) or prior to forecasted storms. • Be sure no fertilizer is used within 10 feet of groundwater, including lakes, except to establish new landscape and then for no more than 30 days after planting. • When installing new landscape, use drought-resistant plants that require minimal fertilization. • Be mindful that reclaimed water used for irrigation already contains most of the nitrogen and phosphorus needed for grass fertilization. Little or no additional fertilizer may be needed. July 10,2013 Pelican Bay Services Division Board Regular Session 7bi. Landscape and Water Management Committee Report-*Review and approval of revised brochure(submitted by Joe Chicurel) Page 1 of 2 ResnickLisa From: Joseph Chicurel [jchicurel @gmail.com] Sent: Thursday, June 27, 2013 7:27 AM To: ResnickLisa Subject: Water Quality Pamphlet edited version Attachments: edited version of Dr. Trecker's Pamphlet.pdf Follow Up Flag: Follow up Flag Status: Flagged Hi Lisa, Attached are my proposed revisions to the Water Quality pamphlet.The headings on pages 2 and 3 are changed; and the text on page 2 is edited to some degree. Most all of Chairman Trecker's second version are intact and only tweaked as to grammar and place in the narrative. I hope this will satisfy those concerned about the first version and our Board's need to convey the urgency and facts about this problem. Joe Chicurel, LWM Committee Member July 10,2013 Pelican Bay Services Division Board Regular Session 7bi. Landscape and Water Management Committee Report-*Review and approval of revised brochure(submitted by Joe Chicurel) Page 2 of 2 Cover • WATER QUALITY IN PELICAN BAY Page 2 and 3 Heading THESE ARE THE FACTS HERE ARE THE SOLUTIONS It's waterways - inland lakes and Clam Bay - are being polluted by high levels of fertilizer runoff and copper algaecide. Nutrients from the runoff - dissolved nitrogen and phosphorous - cause algae blooms which are a threat to aquatic plants and wildlife. To deal with algae buildup, a copper algaecide has been applied over an extended period of time. Copper, itself a pollutant, has accumulated and has reached excessively high levels in our freshwater lakes. The maximum acceptable level for dissolved copper is 3.7 micrograms per liter. Copper levels in Upper and Inner Clam Bay over the past several years have averaged 9.1 and 5.2 respectively. In 2012 the Florida Department of Environmental Protection classified Clam Bay "impaired for copper" and gave the community five years to fix the problem. The copper in Clam Bay comes from our 63 freshwater lakes (an interconnected storm water drainage system) that empty into Clam Bay. Continuing copper buildup in our lakes will lead to further migration into Clam Bay and worsen an already serious problem. Our lakes are not subject to federal or state regulation. Clam Bay is, however, subject to regulation. It is our responsibility, as a community, to correct the problem. The Pelican Bay Services Division has set in motion several approaches to monitor and deal with this situation. July 10,2013 Pelican Bay Services Division Board Regular Session 7bii. Landscape&Water Management Committee Report Review&approval of contract for lakes and Clam Bay sampling,analysis,and reporting(submitted by Dave Trecker) Page 1 of 1 TO: PBSD Directors, Neil Dorrill, Kyle Lukasz FROM: Dave Trecker SUBJECT: Water-Quality Measurements At the 6/26/13 Landscape & Water Management Committee meeting, it was agreed I would contact experts at the Conservancy of SW Florida for guidance on water-quality measurements to be made in the upland lakes and Clam Bay. Neil and Kyle would then get cost estimates from possible consultants — Turrell Hall, Cardno ENTRIX and others on the county-approved list— for analyzing and reporting these measurements on a quarterly basis. On 7/1/13 I spoke with Jennifer Hecker and Marisa Polgan of the Conservancy. They agreed that the following measurements were relevant and reasonable. Lakes —pH, dissolved oxygen, total phosphorus, total nitrogen (Kjeldahl), nitrate and copper. Clam Bay—pH, dissolved oxygen, total phosphorus, total nitrogen (Kjeldahl), nitrate, copper, water temperature, salinity, conductivity, fecal coliform, phosphate and Chlorophyll A. Ms. Polgar pointed out the testing should be carried out in accordance with FDEP guidelines. She recommended that the consultant we hire to analyze and report the data be acquainted with those guidelines, which, she said, are changing. My take is that the above list of measurements is good enough for cost estimates from perspective consultants. We may want to add to or subtract from the list based on input from the consultant we eventually hire. July 10,2013 Pelican Bay Services Division Board Regular Session • 7biii. Landscape&Water Management Committee Report-Status of pilot programs on lakes(submitted by Dave Trecker) Page 1 of 2 PELICAN BAY LAKE TESTING PROGRAM Lake 3-2 Aeration plus limited plantings Lake 3-3 Aeration plus bacteria Lake 3-8* Aeration plus extensive plantings Lake 3-4 Aeration plus bacteria plus plantings Lake 3.9* Aeration plus bacteria plus plantings Lake 5-3(Avalon) Floating Islands Lake 1-3(Craytan) Aeration alone Lake 2-1 (Ridgewood) Plantings alone Lake 4-1 (Oakmont) Bacteria alone *No baseline data on N,P,Cu SUCCESSFUL TREATMENTS REPORTED BY OTHER COMUNITIES Grand Haven(Palm Coast) Littoral plantings Eagle Lakes(Collier County) Aeration Spring Lake(City of Naples) Aeration plus floating Islands Longshore Lake(Collier County) Aeration plus bacteria Island Walk(Collier Country) Aeration plus plantings July 10,2013 Pelican Bay Services Division Board Regular Session • 7biii. Landscape&Water Management Committee Report-Status of pilot programs on lakes(submitted by Dave Trecker) Page 2 of 2 RELATIONSHIP OF NUTRIENTS AND COPPER IN LAKES Basin 1—No correlation Basin 2—Lake 2-4(high N/P and high copper) Basin 3—No correlation Basin 4—Lake 4-10(high N/P and high copper) Basin 5—No correlation 1 Basin 6—No correlation LAKES WITH HIGHEST COPPER LEVELS(1)(2)(3) Lake 2-1 Ridgewood Park Lake 2-3 Georgetown West&golf course Lake 2-4 Golf course Lake 3-3 St.Andrews&golf course Lake 4-2 Golf course Lake 4-3 Pt.Verde&golf course Lake 4-4 Pt.Verde&golf course Lake 4-5 Pt.Verde&golf course Lake 4-7 Golf course Lake 4-10 Calais&golf course Lake 5-2 L'Ambiance Lake 5-3 Avalon (1)Adjoining association and/or golf course indicated (2)Based on five readings from 11/11 to 3/13 (3)Note that 39 of the 42 lakes monitored had unacceptably high copper levels.The 12 indicated above are the worst of the 39. July 10,2013 Pelican Bay Services Division Board Regular Session 7biii. Landscape&Water Management Committee Report-Status of Pilot Program in Lakes Page 1 of 2 VERY PRELIMINARY READINGS • No apparent correlation of nutrient levels with copper in specific lakes, with the exception of Lakes 2-4 and 4-10. • No apparent correlation of phosphorus levels with seasons. • Weak correlation of nitrate levels with seasons — highest in November • No apparent correlation of dissolved nitrogen and phosphorus with transport between lakes. • No apparent correlation of copper levels with transport between lakes (highest levels generally in middle-ground lakes) • Uncertain correlation of copper levels with locations of lakes - 39 of 42 lakes tested have unacceptably high levels - 12 of those 39 lakes have the highest copper levels - 9 of those 12 lakes adjoin golf fairways or greens (many are also adjacent to associations) July 10,2013 Pelican Bay Services Division Board Regular Session • 7biii. Landscape&Water Management Committee Report-Status of Pilot Program in Lakes Page 2 of 2 RELATIONSHIP OF NUTRIENT LEVELS WITH SEASON Dissolved Phosphorus Nitrate Basin 1 No correlation No correlation Basin 2 No correlation Highest in November Basin 3 No correlation Highest in November Basin 4 No correlation Highest in November Basins 5 & 6 No correlation Highest in November LAKES WITH HIGHEST NUTRIENT LEVELS Phosphorus Nitrogen Lake 2-4 (Golf course) Lake 3-1 (Laurel Oaks) Lake 3-2 (Las Brisas) Lake 3-3 (St. Andrews) Lake 3-4 (Golf course) Lake 3-5 (Interlachen) Lake 3-6 (Valencia) Lake 3-7 (Crown Colony) Lake 4-1 (Oakmont) Lake 4-4 (Pt. Verde & golf course) Lake 4-10 (Calais & golf course) Lake 4-11 (Calais & golf course) Lake 5-10 (Vizcaya) Lake 6-1 (Trieste) July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 1 of 7 Fw:Survey Jun 11,2013,7:53:26 PM From david trecker to you , . Forwarded Message From:david trecker<cljtreckerayahoo,com> To: Resnick Lisa<Iresnickgcoiliergov,net> Sent:Tuesday, June 11,2013 7:51 PM Subject: Survey Lisa- Please distribute the message below and the attachment as a one-way communication to members of the Survey Committee and to Neil. Thanks,Dave At the Survey Committee today,we agreed on guidelines for a community survey which, it was suggested, should be undertaken sometime this year. There was some concern we could not come up with suitable questions quickly. Understanding we need input from the Foundation re its survey plans and input from the PBSD board re what topics to include, I offer the attached as a first draft of a possible survey.Obviously, careful and critical review is needed. Mips//ming mad yahoo corditign intk-us 6,01113,1024 AM Page I ot July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 2 of 7 SURVEY DRAFT LANDSCAPING The PBSD has responsibility for landscaping the medians and street-adjacent areas in Pelican Bay. Such landscaping must balance the desire for color with the need for minimizing fertilizer use and irrigation. Consider the two approaches pictured below,A and B. PHOTOS Which approach do you prefer? A B Don't care There has been some criticism about the use of bromeliads,pictured below,in Pelican Bay landscaping PHOTO Are you opposed to the use of such bromeliads? YES NO Don't care July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page3of7 PATHWAYS There has been considerable discussion about widening the pathways (sidewalks)along Pelican Bay Blvd.The county resurfaced the pathways in 2012.The pathways are now 5-ft.wide. Some would like to see them widened to at least 8 feet. The argument in favor of widening is that(1)the pathways are too narrow for dual use—for walkers and bikers—and,as such,are unsafe and (2)some pathways are uneven and unsightly. The arguments against widening are(1)some trees would have to be removed, (2)there is no proven safety issue,(3) widening would be costly and(4)a better approach is to install bike paths in Pelican Bay Blvd. Do you favor widening the pathways? YES NO July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 4 of 7 STREETLIGHTS The PBSD has responsibility for street lighting in Pelican Bay.For safety reasons,a number of the elevated streetlights must be upgraded.There is reason at this time to review the adequacy of street lighting in general. Do you feel the number and quality of streetlights provide adequate and safe lighting on the following streets and related intersections: Pelican Bay Blvd. YES NO Gulf Park Drive YES NO Oakmont Parkway YES NO Greentree Drive YES NO Ridgewood Drive YES NO Crayton Road YES NO Hammock Oak Drive YES NO Myra Daniels Blvd. YES NO July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 5 of 7 CROSSWALKS The PBSD and Pelican Bay Foundation recently installed a number of crosswalks in Pelican Bay. While the effectiveness and aesthetic benefit of these crosswalks are not yet known,there have been complaints leading to the removal of cobblestones at some crosswalks.Complaints indicated the cobblestones led to unacceptable noise from traffic,without any compensatory slowing of traffic. Would you like to see cobblestones removed from the remaining crosswalks? YES NO Would you like to see similar crosswalks installed at the three main entrances to Pelican Bay—the two Pelican Bay Blvd.and the Gulf Park entrances? YES NO • July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 6 of 7 BICYCLE LANES Collier County is scheduled to repave Pelican Bay Blvd. in 2014 or 2015.As such,it is appropriate to consider whether bicycle lanes should be incorporated. Currently,Pelican Bay Blvd. has two 12-foot lanes in each direction. Arguments in favor of some form of bicycle lanes are (1)current sidewalks are too narrow for both walkers and bikers,(2)safe bicycling in the street requires a dedicated lane,(3) the resulting slowing of vehicular traffic would be an additional benefit. Arguments against a bicycle lane are(1)there is no metric evidence bicyclists are safer with a street bike lane than without,(2)installation of a bicycle lane will hamper vehicular traffic,(3) reduction of lanes to 10 feet to accommodate a bicycle lane will crowd many wide vehicles,(4)touring bikers would ignore the bicycle lanes. There are several options. Please indicate the option you prefer. Install no bicycle lanes Dedicate one 12-foot lane to bicycles Reduce vehicular lanes to 10 feet and add a 4-foot bicycle lane Keep the two 12-foot lanes,and add a Sharrow marking(see picture), indicating shared vehicle and bicycle use in the right lane July 10,2013 Pelican Bay Services Division Board Regular Session 7ci. Survey Committee Report-Community Survey(submitted by Dave Trecker) Page 7 of 7 6/11/13 8:36 AM two 4 ..• tom . http:)/www.google,com(blank.html Page I of 1 i C ski ' %....1 ° a T 7�•• rn A� W t t �. ° 'ot �=t.i�V v V c,)o . :sow CD 0 1 1 ' $ 1y�. VV o W co co m w r ,,,i rs . ' 'i'- ' ' . p 3 cD T I .--;4(/,'' .1)..1 c O Z co R AAA CI} `G O t 'Cr') Q F-\.....3% gyp, Qv O _. o 'July 10,2013 Pelican Bay Services Division Board Regular Session "" Survey Committee Report-Monthly P BSD piece in Pelican Bay P ost(submitted by Dave Trecker) Page 1 of 3 Fw:Monthly Summary Jun 19,2013, 12:19:45 PM From david treckor to you - Forwarded Message From: ResnickLisa ka �> .. . ' � nw Trecker -nenke huo� '�y �d8mm�eN�yohoo.00mp|~TomCnaveno(pfn1a7g9�*na�ws.n*V '-' "Dave ` <nfn1679B©nopleo.neV^;"Susan O'Brien(Oap(esownangmomcastne ^«oap|swuusan @comwaoxoe< ' NmUDuni|| <NeUadmnO.cnrn> Cu'"Karen McIntyre Powers 0im1�dmnn.p,m)^*1\m��my�.00m^; ' K�� h\ 7N <MaryMcCa Q��/8�mn||ie�oynw\�' Reon|okLhm LukoazKy|e��|mLukeszK�coUka�ov.ne\»� �ug ry ory �� . <I,Resn1nkCpooUieroov.ne\> Sent:Tuesday,June 18,2013 4:38 PM Subject: FW:Monthly Summary Dear Survey Committee: On behalf of Dr.Trecker,this is a one-way communication. See below/attached. Thanks, Lisa -----Original Message From: david trecker bouiltm:u6treckcrgvaboV.conA Sent: Tuesday,June 18, 2013 3:25 PM To:Remduld_Aoa Subject: Monthly Summary Lisa-Thanks for your review and edits. Please send the following as a one-way communication to the Survey Committee and Neil. Survey Committee: At our recent meeting,we discussed a monthly summary of PBSD board actions for the PB Post and the Foundation email. I drafted an example,which was reviewed and edited by Lisa.The edited draft is attached for your review. I believe distribution to the entire board would be the next step. Dave Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. July 10,2013 Pelican ortanRBepaySe Monthly PBSD piece B Division Board Regular Session Post lopn Survey Committee 7Pcalgi e 2 of 3 r iece in Pelican (submitted by Dave Trecker) 351 X SAMP LE DRAFT OF MONTHLY PIECE IN PELICAN BAY POST AND FOUNDATION EMAIL REPORT At its June 5,2013 meeting,the Pelican Bay Services Division (PBSD)Board took the following actions: Landscaping Deferred a decision to proceed with median landscaping proposed by Ellin Goetz and voted instead to schedule a series of community meetings next season to give residents an opportunity to comment on landscaping options. Crosswalks Approved updating of signage and striping at the crossing on Myra Janco Daniels Blvd.to conform to new standards. Beach Renourishment Rejected the ordinance change proposed by the County Attorney that would have authorized the PBSD to manage and fund Pelica n Bay beach renotnishment. Water Quality Approved a$15,000 proposal to install floating islands in Lake 5-3 (Avalon) in order to evaluate this treatment for reducing nutrient levels. Approved a$4,000 proposal for Turrell,Hall &Associates to take sediment samples from 12 lakes (two from each basin) and measure copper levels in those sediments. Approved immediate cessation of copper treatment in Basins 5 and 6 and evaluation of a non-copper algaecide there. Based on the results of this treatment,the PBSD would cease use of copper algaecide in the remainder of the lakes by September 1. It was indicated the water-quality brochure would be revised. July 10,2013 Pelican Bay Services Division Board Regular Session 7cii. Survey Committee Report-Monthly PBSD piece in Pelican Bay Post(submitted by Dave Trecker) Page 3 of 3 Clam Bay Approved the goals proposed by the stakeholders for the 10- year management plan. It was indicated there was no need to seek a Nationwide maintenance permit at this time as a contingency for emergency dredging. July 10,2013 Pelican Bay Services Division Board Regular Session 9b. New Business-Mapping Pelican Bay's Water Management System(Susan O'Brien) Page 1 of 1 ResnickLisa Subject: 7/10/13 PBSD Regular Session, Agenda Item 9b. New Business- Mapping Pelican Bay's water management system Original Message From: Susan O' Brien [mailto: naplessusan @comcast. net] Sent : Thursday, June 27, 2013 4: 35 PM To: ResnickLisa Subject: Re: July 10 PBSD Board Regular Session Agenda Requests? Hi Lisa, Knowing which lakes in PB' s water management system feed into other lakes , which associations surround each lake , which lakes are privately maintained , which are maintained by PBSD, and what copper data is from which lake , etc. is critical to understanding the copper issue . It appeared that the agreement between the PBF and TIm Hall would produce such maps , but they are not in the draft of Tim Hall ' s report that we received . If these maps will not be provided by the PBF, then PBSD or someone needs to develop them so that we can make progress on the copper deficiency in Clam Bay that must be addressed . Please let me know if you need further information . Susan July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 1 of 15 PELICAN to BAY Pelican Bay Foundation, Inc. May 30,2013 Via Email Distribution Pelican Bay Services Division Board of Directors Municipal Service Taxing& Benefit Unit of Collier County,Florida 801 Laurel Oak Drive, Suite 605 Naples,FL 34108 RE: Renourishment of Pelican Bay Beaches from R-30+500 south to R-37 Dear Pelican Bay Services Division Board Members: At the Joint Board meeting of the Pelican Bay Services Division(PBSD)and the Pelican Bay Foundation(PBF),on May 8,2013,it was agreed that the renourishment of Pelican Bay beaches should be done in conjunction with the timing and mobilization scheduled by Collier County for beach renourishment. It was further interdependently determined that the PBF would pay to renourish the segments of beach corresponding to markers R-35 and R-36 and that the PBSD would pay to renourish the beach south from where TDC funds terminated to R-37,excluding the aforementioned segments at R-35 and R-36. The PBF Board recognized and applauded the PBSD Board for their leadership in taking responsibility for the health of the shoreline as an important element to protecting our natural resources. At the May 14,2013 Board of County Commissioners(BCC)meeting,the PBF ascertained that TDC funds could not be used past R-30+500 because while it would satisfy one of the two essential requirements for use of TDC funds,that of being within `/mile of a public access point, it would not satisfy a second requirement that the area be designated as being critically eroded. At the same BCC meeting, it was clarified that the 25,000 CY of sand allocated to Pelican Bay for bidding purposes within the County plan would be the financial obligation of the Pelican Bay community. Both the PBSD Administrator in consultation with the County Attorney,and the PBF in consultation with its attorney,have confirmed that a proper and consistent use of MSTBU funds would be for beach erosion control (renourishment)within the geographic area from which the MSTBU funds were raised, specifically the Pelican Bay PUD. At the May 17, 2013 PBF Board meeting,the Board voted unanimously to endorse and recommend to the PBSD Board that a total of 35,000 cubic yards(CY)of sand be placed from R-30+500 south to R-37. This represents the midpoint of the volumes identified by Coastal Pelican Bay Foundation, Inc. • 6251 Pelican Bay Boulevard • Naples, Florida 34108 (239) 597-8081 • (239) 597-6802 FAX• E-Mail: memberservices @pelicanbay.org July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 2 of 15 Planning&Engineering(CP&E)of 24,300 CY for"hot spot"only renourishment,and 45,100 CY to restore the beach to the maximum permitted under the 2006 design template. The PBF Board believes the 35,000 CY approach represents a consistent and prudent approach to preserving and protecting the Pelican Bay shoreline for the next six year cycle. Using the placement volumes reflected in Table 2 of CP&E's April 1,2013 letter(attached),this would result in the PBF being financially responsible for approximately 11,130 CY of sand placement and the PBSD being financially responsible for approximately 23,870 CY of sand placement. The PBF Board collegially and cooperatively asks the PBSD Board to affirm this approach and to join the PBF in coordinating this effort with the appropriate Collier County representatives. We thank you for your consideration and partnership. Sincer , PE •N BA OUr D• ION i I ( I 41.0' Rob rt A.Pendergrass v Chairman cc: Collier County Board of Commissioners(via email) Leo Ochs, Collier County Manager(via email) Neil Dorrill,Pelican Bay Services Division Administrator(via email) Pelican Bay Foundation Board of Directors(via email) July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 3 of 15 ! l: OPE ;` April 1,2013 Jim Hoppersteadt Pelican Bay Foundation 6251 Pelican Bay Blvd. Naples,FL 34108 Subject: Project Design for the Pelican Bay Segment of the 2013-14 Collier County Renourishment Project Dear Jim: This is letter describes the proposed design options for the Pelican Bay segment of the 2013-14 Collier County Renourishment Project. The Pelican Bay project extends from FDEP profile line R-30+500 to R-37. Two design criteria were analyzed and the volumes associated with these criteria are presented herein. The two design methods used to develop volumes are the baseline design standard and the fill needed to restore the 2006 template. Baseline Design Standard The design standard, which generally measures the amount of sandy beach from a baseline established in 2003, is used as a basis to identify beach performance and hot spots. The design standard for Pelican Bay is 100 feet, which is the same as Vanderbilt and Naples Beaches. The baseline is at the seawall, edge of vegetation or equivalent, or at the landward edge of the sandy beach. From comparing the design standard to the present condition of the beach, the amount of volume needed to bring the shoreline back to its design intent can be determined. The goal of the design is to maintain the sandy beach width standard for the design life of the project.A design life of 6-years was selected to minimize impacts to hardbottom areas, and to be consistent with the countywide project. The project performance (Figure 1) illustrates the design standard versus previous and current shoreline positions. The performance figure indicates hot spots marked in red,which, in the case of Pelican Bay,are centered on profiles R-35 and R-36. This method uses beach width, erosion rates, hardbottom, and design life to determine fill volumes. Erosion rate volumes were calculated from the 1996 to 2012 profile data collected from historic monitoring surveys. These erosion rates were combined with required fill need to achieve the design shoreline position, and the total volume for the anticipated renourishment project resulted. The total volume calculated provides for the design width to be maintained for a period of 6 years. There are gaps in the design fill distribution shown in the Table where no fill is needed based on existing beach width and erosion rates. A "sand everywhere" design will require additional fill volume and cost. A volumetric summary by profile line is provided in Table I. Based upon the baseline method, 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 561.391.8102 • FAX 561.391.9116 • COASTAL PLANNING & ENGINEERING, INC., A CB&I COMPANY July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 4 of 15 approximately 24,300 cubic yards of sand are needed for this renourishment interval. This method includes a gap between R-31 and R-34. The detailed calculation can be found in Attachment A. Table 1.Baseline Design Standard Volume Profile Design Volume(C.Y.) R-31 0 R-32 0 R-33 0 R-34 0 R-35 11,707 R-36 7,698 R-37 4,887 TOTAL 24,292 2006 Template The second method used to analyze design volumes for Pelican Bay was to calculate the volume under the permitted 2006 construction template. The August 2012 survey is the most recent survey and was used to determine the volume to rebuild the 2006 design. The amount of sand that can fit into the 2006 template based upon current conditions is 45,100 cubic yards. Table 2 illustrates the volume required to reestablish the 2006 design. This method does not include any gaps in fill. The 2006 construction template has been used for the basis for permitting and bidding the upcoming project. This should make permitting much simpler due to the fact that the project and design have been previously approved and permitted by both the FDEP and USACE. Table 2.2006 Pe rmitted Template Volume Profile- Template-Volume(C.Y.) __. ._,--__.,-.. - R-31 9,419 R-32 6,754 R-33 5,711 R-34 3,945 R-35 9,468 R-36 4,877 R-37 4,963 TOTAL 45,137 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 561.391.8102 • FAX 561.391,9116 • COASTAL PLANNING & ENGINEERING, INC., A CB&I COMPANY July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 5 of 15 The Pelican Bay segment of the project is currently out to bid with the 2013-14 Collier County Beach Renourishment Project. We are bidding 35,000 cubic yards, which will allow us to modify the volume by plus or minus 25%. Attachment B illustrates the construction plans currently out for bid, which contains both cross-sections and plan views for the reach. The baseline is shown on the plans. The shoreline may have changed since the August 2012 survey due to impacts from Hurricane Isaac and delayed post-storm effects. The two designs are provided to show a range of solution which can be tailored to fit your needs. For example,sand can be placed updrift of R-35 to provide a feeder beach and provide sand along the entire beach width. Please review the above information in order to finalize the appropriate volume for the design. The decision does not need to be made today since the County is targeting a September 15 to November 1, 2013 construction start date. If you have any questions,please call me. Sincerely, COASTAL PLANNING&ENGINEERING,INC. Step fiat .Weenit Stephen Keehn,P.E. Senior Coastal Engineer cc: Nicole Sharp,P.E.,CPE Gary McAlpin,PE,Collier County References: Coastal Planning & Engineering; Inc., Collier County Conceptual Renourishment Project Analyai ;'_ - 2011. Coastal Planning & Engineering, Inc., North Collier County Beach Renourishment Project, Renourishment Engineering Report,2003. "--" - " Coastal Planning &`EngineermCInc., equesf for Additional In ormation "No. 1 Response, Collier County Beach Nourishment Permit Modification, DEP File No. 0222355-012-JN, addressed to Liz Yongue at FDEP dated March 18,2013 Florida Department of Environmental Protection(FDEP),Joint Coastal Permit for Collier County Beach Renourishment Project.Permit No.0222355-001-JC.2005. 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 561.391.8102 • FAX 561.391.9116 • COASTAL PLANNING & ENGINEERING, INC., A CB&I COMPANY C) o . M O 10 O co O O N LC) CV O In O tr) . CV r ,_ r N IC) N O 0 E YJIGGINS PASS W _ R-17 j R-18 O C R-19 0 R-20 63 R-21 O -r R-22 (6 CD q R-23 01 X R-24 C R-25 C -2 } R-26 0) I R-27 CO ] I R-33 f0 0 O j O E R-34 • 72 , R-35 F Q' C N p �-_ R-36 CC El 63 Q J _ RR38 z O ll E = 36 CO O m L I m.. m R-39 •y N - R-40 U b tt " & R-41 o d e CLAM PASS Z .- w _ R-43 E R-42 C0.1 N Z ( _ ! R-44 -a) C Q - R-45 z • N h S R-46 0 CO a =ICj FFF a S R-48 0 �C F W c R-49 0 U O x z ~ O ' T-50 )0 U a R-51 W [L co S R 52 O O Q ...---- • R-53 Z (O C m 4 t R-54 f c6 15 < /„,s U-55 CL N N.� Q R-56 - y O ~ . _ _ T-57 O N O ,< •CU DOCTORS PASS T'-. 0) N 0 ')r. R SBA •-_ _ - R58 2 R-59 R-60 v R-61 2 R-62 M f.,,•...-- R-63 N ■ R-65 --- R-66 R-67 R-68 0 R 69 O Z _ �'" ... Z R 72 O Q t R-74 N la R-76 r /// O c r, '�- C'''' ''- R-77 ::.5"E° 1 N N J 's'. R-79 0 O 6) .O J (U l y R-80 Ll O N 0 R-81 C1 d co co ~ m R-82 O M R-83 0 O O O R-84 N I CV ty July 10,2013 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-Pelican Bay Foundation's position regarding beach renourishment(5/30/13) Page 7 of 15 ATTACHMENT A BASELINE DESIGN STANDARD VOLUME SPREADSHEET 2481 NW BOCA RATON BOULEVARD, BOCA RATON, FL 33431 561.391.8102 • FAX 561.391.9116 • COASTAL PLANNING & ENGINEERING, INC., A CB&I COMPANY I � . E k an E #\g k :� \ _ =§p`\\ "7( 0 (\E ' � I . 0) ,�\\\\ \ I / S/ - ` ;47 ° kk 1 7$ §0 2o_ eo c 2;£ i ap CO 0/ �� C _ :. .\ i } I p — 0 ! aI 8 ' ...©Q / 2 > _ : ~/ ; A § 2 \� ; �2 CO E OO § g - !2 2 f �� 2 0 _ , t§ ,A D ,»0� a- - §7® - - #k \ _ » \ >. & 22� %) §§§/qri C-U) \2 \ § �,t .6.76 !�\`4}} « ! . . . . .. . . . . §!7 \ ;®/ $ !! `\ : 4 0 a . 1 888 88 2 [2� ob \—§ kk :�- ,L.5E I : ±§ T!!,1 Ei } 2§ x22If!§ July 10,2013 Pelican Bay Services Division Board Regular Session 11. 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