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10/17/2014 Agenda Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell, Vice Chairman Daniel Cox, District Counsel Richard Ziko,Assistant Secretary Ronald Benson,District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony)Davis,Assistant Secretary D 2 Regular Meeting Agenda �r E 1 Friday,October 17,2014— 10:00 a.m. E 1. Call to Order and Roll Call L 2 21`14 2. Approval of the Minutes of the September 19,2014 Meeting By_ 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract C. Discussion of Maintenance Agreement and Grant of Easement with the Villages at Stella Maris Master Association 5. New Business 6. District Manager's Report A. Approval of the September 30,2014 Financial Statements and Check Register B. Assignment of Fund Balance as of September 30,2014 C. Discussion of Follow-Up Items 7. Field Manager's Report A. Discussion of October 2014 Field Manager's Report B. Severn Trent Operations Scope of Work Considerations C. Stop Sign Inventory and Replacement Report 8. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Direct Billing Update C. Report on Bond Fund Usage from Trustee 9. Engineer's Report 10. Supervisors'Requests 11. Public Comment Period 12. Closed Attorney/Client Session (Supervisors and Attorney Only) A. Call to Order and Roll Call B. Commencement of Attorney/Client Session C. Adjournment of Attorney/Client Session 13. Adjournment The next meeting is scheduled for Friday,November 21,2014, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59754891 NOTICE OF MEETINGSP* NOTICE OF MEETING NOTICE OF MEET��9 NQTIGEQF•MEETINGS ` ., State of Florida PORT Of ItitISLANDS ENT DISTisICT coMMUNITV avomoVE Counties of Collier and Lee house; ent The Board of$UPBrVOQr5 4t the�c.aPort a the B at t OrCli ltY I ach Before the undersigned authority, ersonulrnittWmh°idtookmeet!^ggss(arN4 4atioo am onthe?hrdfrt g y .p Q5005 Peacock tone Nepley.Flo Ar 3 1t appeared Dan McDermott says that he serve m°nthasfadovis Inside Sales Supervisor, of the Naples Dai: Qaobe f?2o,a �' it a daily newspaper published at Naples, in c. oetembe 11 o14 su. lanUary!G 2095. County, Florida: distributed in Collier Febaary2 15 �ri�7pz0055 r � and Lee counties of Florida; that the attar copy of advertising was published in said MA,995 lul t7 2015 - s' newspaper on dates listed. Ayumbe2o,2° Septomber18,2(!15 s 'otdance Af f iant further says that the said NapleE News is a newspaper published at Naples ir W b ar e°tmtgoo s aar,1de°aio t e,e Sn wu Ot W O y o r d pooumbm h p°>ek FC° ° ^ he recod Collier County, Florida, and that the said -mbgs loeti nth g@s ervisor4wrll rtkipetav{a newspaper has heretofore been continuously TMermaY ha dcFai1°mt Wf+en one yr m4ra 5"p a istiitt- eeipl acc°ImsRQda4;et any of t ese meetings •ielophone Hr"4 PersoP rgtirr^�„Sl'[al ,mper�ent sould,contact the and has been entered as second class ma;/terauie'°f disabUi-tY�orOr�+�,e3nt Seryrces,at(9541753"5$°' at l a �Zi Mama ement CorrpaAY If are hearav orironh rmpmrod, lease matter at the post office in Naples, in sai''talen�ard0ys -aa R `tR"'Karns °° contaR the:Fl iada Relay.gert�Jcd at 180° ofi the meot ngsa m tontac[In9 the Istnct Collier County, Florida, for a period of 1 c>tK atleaste"'n(2)dar0prl°rtott �a� I a �e�a"" maatnB,,s next preceding the first publication of the 1:°`''pe;on a ne dea q eel tbs edih95in s rsmadgi�^�udn9 attached copy of advertisement; and affiant peSA^ma7`eed`taers°`emsrdar. eel g py .the testimvnyand end6nce u sv13f 5r dppPiPl i{,}v bebased further says that he has neither paid nor s qat promised any person, firm or corporation an}` discount, rebate, commission or refund for t__ °' purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/19 AD SPACE: 88 LINE FILED ON: 09/19/14 Signature of Af f iant i �1'' "C //'�, Sworn to and Subscribed fore me `1 4s l� day of / 1.6*i_&/20 /L Personally known by me 0 I1 r (Ana POUDORA ,., s MY COMMISSION 4 EE 851758 c• J ` EXPIRES:November 28,2014 OBanded Thru Pphsrd Insurance Agency v✓ LANDSCAPE CONTRACT 2 (Scope of Work—Revised 07/18/2014) 3 4 5 ENERAL 6 7 Proper landscape maintenance sustains the quality and health of a landscaped area and preserves 8 the intended design concept. Landscaping is intended to provide an overall aesthetically pleasing 9 appearance for the community. 10 11 Plants are chosen for their natural shape and growth habit. All cultural practices should encourage 12 and enhance the natural form of the plant material. Trimming and pruning should not alter this 13 form appreciably.All mowing,trimming and pruning work will be done between the hours of 14 7:00AM and 7:00PM,Monday thru Friday weather permitting. 15 16 Effective communication between the landscape contractor's personnel and the District staff is 17 essential to the successful satisfaction of the requirements of this contract.In order to insure that 18 communication is effective at least one of the contractor's crew members will be conversationally 19 fluent in the English language. 20 21 The following is to serve as required specifications and to provide guidance in the maintenance of 22 the areas which fall under the Maintenance Contract.All material is guaranteed by the Contractor 23 to be as specified.All requirements for fertilization are subject to the restrictions and requirements 24 of Collier County Ordinance 11-24. 25 26 27 TREES 28 29 A. Staking 30 1. The purpose of staking trees is to support and protect young trees until they are able 31 to stand alone. 32 2. All tree stakes and ties shall be maintained to properly support the tree.They shall 33 be inspected a minimum of once every 60 days to prevent girdling or chafing of 34 trunks or branches or rubbing which may cause bark wounds. 35 3. Stakes should not remain on trees for longer than a one year period. 36 37 B. Pruning 38 1. All trees shall be allowed to grow to their natural genetic form and size,unless 39 specifically excluded. 40 2. All trees shall be pruned to promote structural strength and to accentuate the natural 41 form and features of the tree. 42 3. Pruning must be carried out to permit unobstructed passage to pedestrians and 43 motor vehicles and to prevent sight restrictions near intersections. This means that 44 branches should be maintained to 7-1/2 ft.above sidewalks and 12 ft.above 45 vehicular areas. Stripping of lower branches("raising up")of young trees shall not 46 be permitted. Lower branches shall be retained in a"tipped back"or pinched 47 condition with as much foliage as possible to promote trunk caliper. Lower 48 branches should be cut off only after the tree is able to stand erect without staking 49 or other support. 50 4. Thinning of certain species and individual specimens may be required to prevent 51 wind damage. Suckers,water sprouts,rubbing and heavily laden branches shall be 52 removed to provide less wind resistance. 53 5. Most Palm trees shall be trimmed annually,May 15 through June 15,when the 54 flower stalks have developed,but before flowering has occurred.Palms shall be 55 maintained on a weekly basis(or as needed)in order to remove dead or dying 56 fronds,coconuts and seed pods.The exception being those palms that are not 57 supposed to be trimmed manually and Coconut palms that may require special 58 consideration,scheduling and/or contracting. 59 60 C. Fertilization 61 1. Most trees shall be fertilized annually, in the spring,with a complete fertilizer. 62 Fertilization of mature trees shall be required only if the trees show a definite need 63 for fertilization. 64 2. Fertilizer shall be applied around the tree,approximately halfway between the trunk 65 and the drip line,at the rate of one-half pound of nitrogen per inch of trunk 66 diameter measured at four feet above the soil surface. 67 3. All trees shall be observed for signs of nutrient deficiencies and treated to correct 68 deficiencies throughout the year.Nutrient deficiency shall be brought to the 69 attention of the Manager/Owner and properly identified prior to treatment. 70 4. All landscaped areas within 30 ft.of established landscape palms,including areas 71 with turf grass and landscape plants,must be fertilized ONLY with palm fertilizer 72 containing 8%N--2%P—12%K—4%Mg+micro-nutrients. 73 74 75 SHRUBS AND VINES 76 77 A. Pruning 78 1. Shrubs and vines shall be pruned to maintain growth within space limitations,to 79 maintain or enhance the natural growth habit,or to eliminate diseased or damaged 80 growth. Some species shall be trimmed appropriately to influence flowering and 81 fruiting,or to improve vigor. 82 2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to 83 residents or vehicles. Trimming near vehicular entry or exits shall be carried out to 84 prevent sight restrictions. 85 3. Shrubs shall be pruned to conform to the design concept of the landscape. 86 Individual shrubs shall not be clipped into balled or boxed forms,except where 87 specifically instructed. 88 4. Vines shall be pruned to control growth and direction,and shall not be allowed to 89 grow over windows,doors or other structural features,unless directed by a 90 representative of the Manager/Owner. Vines shall not be allowed to grow over the 91 crowns of shrubs or trees. 92 93 B. Fertilization 94 1. Most shrubs and vines should be fertilized annually. Plants that have reached 95 maturity may not require annual fertilization. 96 2. All actively growing plants,not yet at maturity,shall be fertilized yearly during the 97 months of February through March. Apply an appropriate slow-release,long 98 lasting complete fertilizer,controlled release fertilizer,or plant tablets at the 99 manufacturer's recommended application rate. 100 3. All plants shall be observed for signs of nutrient deficiencies and treated to correct 101 deficiencies throughout the year. Nutrient deficiency shall be brought to the 102 attention of the Manager/Owner and properly identified prior to treatment. 103 104 105 GROUND COVERS 106 107 A. Trimming 108 1. Established ground covers bordering sidewalks or curbs shall be edged as often as 109 necessary to prevent encroachment and to provide a well groomed appearance. 110 2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and 111 trees. 112 3. Some ground covers may require cutting back to remove woody growth and 113 promote vigor.This shall be performed at the direction of the Manager/Owner. 114 4. Shrubs and groundcover must be trimmed 4 in.from sidewalks and curbs. 115 116 B. Fertilization 117 Fertilization shall coincide with the growing season of each specific ground cover 118 that is still maturing. One application of a complete fertilizer in the spring,per 119 manufacturer's recommended rate should be adequate for established ground 120 covers. 121 122 123 TURF AREAS(LAWNS) 124 125 A. Mowing 126 1. Lawns shall be mowed weekly during the growing season(April thru October)and 127 as required during the winter months but not less than two times per month 128 (November thru March).The exception will be for the Well access road which will 129 be mowed on an as needed basis.Mowing to be done between 7:00AM and 130 7:00PM. All mowing equipment will have blades at optimum sharpness before 131 mowing starts. 132 2. The height of cutting shall be maintained consistently to prevent scalping or burn. 133 The mowing height shall be appropriate to the turf species(3 '/z-4 inches). 134 3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks 135 and streets shall be clean of clippings. 136 4. Mowing patterns shall be alternated each week to avoid creating ruts and 137 compaction.Turf areas inaccessible to mowing machinery will be controlled by 138 manual or chemical means,as environmental conditions permit. 139 5. Contractor must avoid damage to any littoral shelf plantings when mowing around 140 the ponds and lake management areas. 141 142 B. Edging 143 1. All lawn edges along sidewalks and curbs shall be edged before each mowing. 144 2. Edging shall be performed with a blade type mechanical edger. The cut edge 145 should appear as a clean,straight line.Blades should be sharpened at the start of the 146 day. 147 3. A monofilament line trimmer shall be used to trim around obstacles within the lawn 148 area. Care shall be taken to insure that the bark of trees and shrubs are not damaged 149 or stripped by the line trimmer. 150 4. Lawn sprinkler heads shall only be edged a sufficient amount to allow for proper 151 distribution of water. 152 153 C. Fertilization 154 1. April 1 to April 15: apply granular fertilizer 12-12-12 at a rate of 1 pound actual 155 nitrogen per 1000 square feet. This rate is 8.5 lbs.per 1000 sq.ft.or 365 lbs.per 156 acre. 157 2. May 15 to May 31: apply granular fertilizer 21-0-0 ammonium sulphate at a rate of 158 one-half pound of nitrogen per 1000 square feet. This rate is 2,4 lbs.per 1000 sq. 159 ft.or 1051 lbs.per acre. 160 3. July 1 to July 15: apply granular fertilizer 32-0-0 ammonium nitrate at a rate of 161 one-half pound actual nitrogen per 1000 square feet. Rate 1.6 lbs.per 1000 sq.ft. 162 or 68 lbs.per acre. 163 4. September 1 to September 15: apply granular fertilizer 16-16-16 at a rate of one 164 pound of nitrogen per 1000 square feet. Rate 6.2 lbs,per 1000 sq.ft.or 275 lbs.per 165 acre. 166 5. No fertilizer containing phosphorus will be applied to any part of the landscape 167 unless a soil analysis indicates it is necessary.If this indication is present,no more 168 than.25lb.of phosphorus per 1,000 square feet may be applied per application,not 169 to exceed.51b.per year(per the statewide Phosphorus Rule). 170 6. Fertilizer applied to turf grass must be based on soil analysis. 171 7. When nitrogen containing fertilizers are applied to turf grass,at least half of the 172 nitrogen must be in slow-release form. 173 174 175 DISEASE AND PEST CONTROL 176 177 A. All chemical controls must be applied under the supervision of a licensed and qualified 178 pest control applicator,following the procedures set forth in the labeling and/or MSDS of 179 the product,as required by law. 180 B. Healthy plants and lawns should be able to withstand minor disease and insect damage 181 without controls. Routine application of pesticides shall not be practiced,as this destroys 182 natural predator-prey relationships in the environment. 183 1. Where usually high infestations or infections occur,an accurate identification of the 184 disease or insect shall be made and the control selected with care,prior to 185 application. 186 2. The Manager/Owner shall be provided with the labeling and/or MSDS for each 187 pesticide used before the product is applied. 188 3. Any retreatment due to inadequate results will be accomplished at the Contractors 189 expense. 190 191 192 WEED CONTROL 193 194 A. Pre-Emergent Control 195 1. All areas dressed with decomposed granite or natural ground shall be treated with 196 pre-emergent herbicide a minimum of four times a year.The pre-emergent must 197 receive 0.5 inch of rain or be watered-in within 10 days of application.All areas 198 should be monitored monthly and should additional applications be needed,these 199 will be reviewed with the Manager/Owner. 200 2. Areas seeded with wild-flowers shall be identified by the Manager/Owner and shall 201 not be treated with pre-emergent herbicide. 202 B. Post Emergent Control 203 1. All areas shall be kept free of weeds.Chemical and/or mechanical means may be 204 used as appropriate. If any weeding is not performed,maintenance will be 205 considered unsatisfactory. 206 2. Before applying herbicides,the type of weed shall be identified and the control 207 selected accordingly,using the most effective control for the species,the location 208 and the season. 209 3. Weeds shall not be allowed to grow in paved areas such as driveways,walks,curbs, 210 gutters,etc. Weeds may be removed manually or sprayed with herbicide depending 211 on type and location. Dead weeds shall be removed from the paved areas. 212 4. The manager/owner shall be provided with the labeling and/or MSDS for each 213 herbicide proposed before the product is applied. 214 5. Post emergent shall be sprayed at the manufacturer's recommended rates. 215 6. Weeds shall be controlled in turf areas.Mowing is not an acceptable method for 216 weed control.No blade edger will be used around"tree circles".Weed trimmers 217 may be used for maintaining turf-grass at the edge of mulched areas. 218 219 220 DEBRIS REMOVAL 221 222 A. Litter and trash including leaves,rubbish,paper,bottles,cans,rocks,gravel,and other 223 debris shall be removed from all areas on a weekly basis. 224 B. All refuse resulting from the maintenance operation on the properties shall be removed 225 from the properties and disposed of at proper locations. 226 C. Hardscape(i.e.sidewalks,patios,driveways)shall be swept or blown free of debris 227 weekly. 228 D. In no case shall landscape debris or grass clippings be allowed to enter the storm water 229 drains,ponds or waterways. 230 231 232 SURFACES 233 234 A. All areas dressed with decomposed granite(if present)shall be raked as needed,but not 235 less than once every four(4)weeks. 236 B. All soil shall be re-graded,as necessary,on a weekly basis. 237 C. Paved sidewalks,medians,bike-paths and patio areas shall be swept or blown off with a 238 power blower on a weekly basis. 239 240 241 IRRIGATION 242 243 A. The irrigation shall be operated at an appropriate seasonal schedule,using the least amount 244 of water necessary to maintain the growth,health,and vigor of all landscape plant 245 materials.Irrigation zone run times systems will be programmed to apply'/2-3/4 inch of 246 water per irrigation cycle and must be held in compliance with current Collier County 247 water restrictions. 248 B. Irrigation controllers shall be re-programmed at a minimum of once monthly in order to 249 match plant material water needs to the irrigation applied. 250 C. The contractor shall maintain a log of current sprinkler station information.A copy of the 251 log shall be given to the Manager/Owner after the monthly inspection.The log shall 252 include,but is not limited to: 253 1. Controller location 254 2. Scheduled days to run 255 3. Start times 256 4. Station location 257 5. Each station's run time 258 6. End time 259 7. Contractor's employee initial and date 260 8. It might be appropriate to have a Zone map placed in the Clock Box 261 D. The contractor is required to employ the necessary qualified irrigation technician(s)to 262 maintain and repair all irrigation systems on the property.The contractor shall maintain a 263 reasonable inventory of commonly required repair parts on the service vehicle in order to 264 facilitate prompt irrigation system repairs. 265 E. Irrigation repairs shall be made with the same brand,make,and model of component 266 where the use of a different part will adversely affect the system efficiency(i.e.sprinkler 267 heads and emitters). 268 F. When a sufficient amount of rainfall has occurred,the contractor will turn off the irrigation 269 system until it is necessary to water again.A properly adjusted automatic rain shut off 270 device may be used for this purpose. 271 G. Areas of clear ground will be maintained around turf irrigation heads to insure 272 unobstructed water distribution. 273 H. Repairs to sprinkler equipment damaged by mowers or equipment operated by the 274 contractor shall be the responsibility of the contractor,at no cost to the Owner.It will be 275 assumed that damages to sprinkler heads and sensors,etc.are the result of contractor 276 operations unless otherwise documented.Any exception to this must be approved by the 277 Manager/Owner. 278 I. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 279 work completed and deduct the loss from the monthly payment. 280 J. Report and flag all water leaks and system malfunctions to the Manager/Owner 281 immediately. 282 K. All irrigation equipment, including clocks,rain sensors and sprinkler heads will be 283 monitored and checked monthly. 284 L. A master irrigation system"base"map will be drawn up by the Contractor identifying the 285 exact location of each controller,clock,station locations and individual sprinkler heads 286 owned by the CID.This will generally be done at the start of the initial contract period and 287 will be a separate billable item to the Owner.Updating of the map will be done on a 288 schedule to be determined by the Manager/Owner. 289 290 LIGHTING 291 292 A. Lighting at the entrances of Newport and Cays Drive shall be monitored and maintained 293 by the Contractor with particular attention to maintaining fixtures,bulbs,timing devices 294 and shrubbery clearance around the lighting fixtures to ensure proper illumination of 295 applicable signage. 296 B. All additional lighting owned by the CID should receive the same monitoring and 297 maintenance efforts by the Contractor. 298 M. Repairs to lighting equipment damaged by mowers or equipment operated by the 299 contractor shall be the responsibility of the contractor,at no cost to the owner.The 300 contractor shall maintain a reasonable inventory of commonly required repair parts on the 301 service vehicle in order to facilitate prompt lighting system repairs. 302 C. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 303 work completed and deduct the loss from the monthly payment. 304 D. The contractor is required to employ the necessary qualified lighting technician(s)to 305 maintain and repair all lighting systems on the property. 306 307 308 REPLANTING AND EXTRA WORK 309 310 A. Dead or Damaged Plant Material which dies through the fault or neglect of the 311 Contractor,or due to preventable circumstances,shall be replaced with a specimen of the 312 same species and of equal or similar size as the plant lost,at no cost to the owner. This 313 must be coordinated with the Manager/Owner. 314 B. Mulching should be done annually in September or October after the rainy season 315 subsides with a good quality"heavy"mulch.Mulch should be maintained at a depth of 3 316 inches and no cypress mulch shall he used.The possibility exists of mulching 2x a year 317 or at least re-mulching in washed-out areas as necessary and will be discussed with the 318 Manager/Owner for approval prior to mulch application.No mulch will be applied within 319 six(6)inches of plant bases,tree/palm trunks.Mulching will be done as a separate 320 billable contract item,or as a separate contract at the discretion of the Manager/Owner. 321 C. Monthly Report—Contractor will perform a monthly drive/walk-thru of the property 322 with the District's designated representative.A detailed monthly report shall be provided 323 to the Board of Supervisors at least ten(10)business days before the scheduled board 324 meeting each month. Contents of the report should he discussed with the 325 Manager/Owner. 326 D. Some services that are not specifically covered by this Scope may require special 327 consideration and/or approval of the CID Board of Supervisors,i.e.Plant replacement, 328 turf grass renovation—over-seeding,sod removal/replacement,landscape design and 329 installation,control of certain difficult weeds,such as sedges and crabgrass,fire ants in 330 the landscape,tree recovery and debris removal after storms,and turf grass aeration and 331 de-thatching. 332 E. All work shall be completed in accordance with the most current version of the ANSI 333 A300 Standard Practices for Tree, Shrub and Other Woody Plant Maintenance and the 334 ANSI Z133.1 Safety Requirements for Arboriculture Operations. 335 F. Insurance- The contactor will provide the Owner with appropriate Certificates of 336 Insurance for liability coverage and Certificates of Insurance for appropriate Worker's 337 Compensation coverage.These will be provided to the Owner on an annual basis or on 338 the anniversary date of the policies as they are renewed. Hi Justin, Due to my schedule and budget meetings, I was unable to make it up there to meet with you today. I apologize for that,but I do have a few items to mention that we noticed on the landscape contract. TREES: Staking If the staking and removal of stakes were not done by the maintenance company,there should be compensation to the maintenance contractor providing the service of stake removal. PRUNING: 5. Most palms on this property are over 20'tall and in order to "maintain on a weekly basis" or as needed, would require a bucket truck or large extension ladders,which would not be feasible to the association or the maintenance company. WEED CONTROL: Pre-Emergent Control: In order to prevent weeds from germinating, Pre-Emergent should be applied in February and again in September. It is not beneficial and is costly to add two additional applications. IRRIGATION: Sprinkler heads often times come into question. All pop-up style sprinklers are installed flush or below ground level, so it is impossible for a mower to damage something that sits below ground level as they do not"dig". When the mechanism that retracts the inner shaft malfunctions,it can easily be camouflaged and not visible to the mower operator. Therefore, sprinkler heads will be billed separately. LIGHTING: This section is vague and open to misinterpretation. Will repairs be billed separately? Is the contractor expected to project potential repairs in advance? More importantly,this contract is implying that a landscape management contractor assumes responsibility for lighting in general. Only a licensed electrical contractor is legally able to make repairs to anything above "low voltage". Again,I apologize that I couldn't meet with you today. Let me know if I can assist with anything else. Thanks, Hector Swade, Janice From: Dan Cox <dhcox @gtcom.net> Sent: Wednesday, October 01, 2014 11:45 AM To: Teague, Calvin Cc: Swade,Janice Subject: FW:Villages at Stella Maris Master Association -CID Agreement Attachments: CID Agreement (w B&P changes) (clean) -Villages at Stella Maris Master.pdf;CID Agreement (CID - B&P v5 comparison).pdf Please include the attached, along with the e-mail,on the October agenda. Thanks. Dan From: Spector, Sarah [mailto:SSpector @bplegal.com] Sent: Wednesday, October 01, 2014 11:10 AM To: Dan Cox Cc: dantruckey @gmail.com Subject: RE: Villages at Stella Maris Master Association -CID Agreement Dan- At your suggestion, I reached out to the County and, after several conversations with the Code Enforcement Director, we have confirmed that even with the language included in the CID Agreement,the County will not exercise code enforcement jurisdiction over roads that it does not either own or maintain. It does not consider maintenance by the CID,a government entity,to be sufficient. Accordingly, I have taken that language out of the agreement. Additionally, pursuant to our discussion, I have added language similar to that found in the statute you cited below to the enforcement section. If you are agreeable to these changes,the Association Board is ready to approve the agreement. I look forward to hearing from you. Thanks. Sarah The Becker & Poliakoff Client CARE Center is here to serve our valued clients. If you have a question, please call us toll-free at 1-844-CAREBP1(1-844-227-3271)or by email at care@bplegal,com. From: Dan Cox [mailto:dhcox@gtcom.net] Sent:Thursday, August 07, 2014 11:29 AM To: Spector, Sarah Subject: RE: Villages at Stella Maris Master Association - CID Agreement 287.0582 applies to the state. I thought it applied to all public agencies. I'm not sure if there is another provision or if it has just been applied that way forever. Dan 1 From: Spector, Sarah [mailto:SSpector @bplegal.com] Sent:Thursday,August 07, 2014 9:57 AM To: Dan Cox Subject: RE: Villages at Stella Maris Master Association-CID Agreement Were you by any chance able to locate the statutory citation that you alluded to in our conversation? I looked for it in 190 and could not find it and would like to provide it to Dan when explaining the need to either include the disclosure or delete paragraph 8. Thanks. From: Dan Cox[mailto:dhcox @gtcom.net] Sent: Wednesday, August 06, 2014 2:04 PM To: Spector, Sarah Subject: RE: Villages at Stella Maris Master Association -CID Agreement Are you available in the morning around 9:00? Dan From: Spector, Sarah [mailto_SSpector@)bplegal.com] Sent:Thursday,July 24, 2014 2:52 PM To: Daniel Cox Subject: RE: Villages at Stella Maris Master Association -CID Agreement Good afternoon, Dan- I just left you a message on this. Please give me a call at your convenience. Thanks. Sarah From: Daniel Cox [mailto:dhcox@gtcom.net] Sent: Wednesday,July 16, 2014 5:49 PM To: Spector, Sarah Cc: dhcox @gtcom.net Subject: Re: Villages at Stella Maris Master Association -CID Agreement Sorry,life. I will call you Thursday. Dan Sent from my iPhone On Jul 16,2014,at 5:38 PM,"Spector,Sarah"<SSpectorEbplegal_com>wrote: Dan- I am following up on my telephone message from last week. I understand that you have some questions regarding the enforcement language I have requested be added to the CID Agreement. Could you please give me a call at your earliest convenience? I can be reached directly at(230)415-5737. Thanks. Sarah 2 Sarah E. Spector Senior Attorney Six Mile Corporate Park 1 12140 Carissa Commerce Court, Suite 200 I Fort Myers, FL 33966 Tel: 239.433.7707 I Fax: 239.433.5933 I E-Mail Website I Connect on Linked In <eeb187.png> <b26cab.png> <Occ63a.png> <8e700d.png> <9a38ac.png> <e36a3c.png> The Becker & Poliakoff Client CARE Center is available for questions, concerns and suggestions. Please contact us at 954.364.6090 or via email at CARECa>bplegal.com. This email is free from viruses and malware because avast! Antivirus protection is active. This email is free from viruses and malware because avast! Antivirus protection is active. E _ This email is free from viruses and malware because avast! Antivirus protection is active. 3 ill Prepared by: Daniel H.Cox,P.A. P.O. Drawer CC Carrabelle, FL 32322 MAINTENANCE AGREEMENT AND GRANT OF EASEMENT This Agreement is between the Port of the Islands Community Improvement District, whose address is c/o District Offices, 5884 Enterprise Parkway, Fort Myers, FL 33905 ("District") and Villages at Stella Maris Master Association, Inc., a Florida corporation not for profit whose address is do Resort Management, 815 Bald Eagle Drive #201, Marco Island, Fl, 34145 ("Villages"). A. Villages is a master association with responsibility to maintain, preserve, control and operate the Property, including but not limited to the Common Areas, as set forth in the Master Declaration of Covenants, Conditions, Restrictions and Easements for Villages at Stella Maris Master Association, Inc., recorded in Official Records Book 3065, Pages 3238 et seq. of the Public Records of Collier County,Florida(the"Master Declaration"). B. District is a Community Development District established pursuant to Chapter 190, Florida Statutes and has the responsibility for maintaining and operating the potable water and sanitary sewer facilities, roadways and other community facilities serving the Villages property and other communities within the Port of the Islands. C. Villages requested that the District maintain, repair and replace the potable water distribution system, up to and including the back flow preventer, and sanitary sewer collection system, up to and including the individual clean outs at each unit, serving the Villages community (collectively referred to hereinafter as the "Facilities") together with the asphalt surface of Stella Maris North and provide mosquito control and spraying within the Villages at Stella Maris community. D. District is willing to accept maintenance,repair and replacement responsibility for the Facilities, together with maintenance, repair and replacement responsibility for the asphalt surface of Stella Maris North under the terms of this Agreement, and is further willing to accept responsibility for providing mosquito control and spraying services within the Villages at Stella Maris community. NOW THEREFORE, in consideration of ten dollars and other good and valuable consideration exchanged between the parties, the receipt and adequacy of which are acknowledged unto each other,the parties agree as follows: Page 1 of 4 . Villages hereby grants an easement for ingress, egress, maintenance, repair and replacement over, across and under the Common Areas, as the terms is defined in Section 2.06 of the Declaration, and as further authorized by Section 7.02 and Section 7.04 of the Master Declaration, as necessary for the maintenance, repair and replacement of the Facilities and the asphalt surface of Stella Maris North and mosquito control and spraying within the Villages at Stella Maris community. 2. District, at its sole cost and expense, accepts maintenance, repair and replacement responsibility for the Facilities, but shall not be responsible for repairing any hardscape or landscape damaged in the reasonable exercise of its maintenance, repair and replacement responsibility accepted hereby. Potable water distribution systems will be maintained, repaired and replaced up to and including the back flow preventer. Sanitary sewer collection systems up to and including the individual clean outs at each unit. 3. District,at its sole cost and expense,accepts responsibility for providing mosquito control and spraying services within the Villages at Stella Maris community. 4. District accepts the dedication and grant of easement and will be responsible for the maintenance, repair and replacement of the asphalt surface of Stella Maris North without accepting responsibility for maintenance of the drainage systems serving Stella Maris North and the Common Areas or for the asphalt surface of the boat storage area identified by Collier County Parcel Number 74890000408. 5. Villages acknowledges its responsibility to maintain the drainage systems and will immediately repair any damage to Stella Maris North resulting from the maintenance, repair, or replacement of the drainage systems underlying Stella Maris North. 6. Villages hereby indemnifies, saves,defends and holds District(including, without limitation, District's officers, employees, agents and nominees) harmless from and against any and all losses,damages(including, without limitation,any and all consequential damages), costs, charges, expenses, claims, demands, causes of action, accounts, sums of money, reckonings, bounds, bills, covenants, controversies, agreements, promises, variances, trespasses, executions, and liabilities (including reasonable attorney fees and costs at all levels and/or negotiations) whatsoever, at law or in equity, whether in tort, in contract, or otherwise, which may be asserted or recovered against District(including,without limitation, District's officers, employees, agents and nominees), whether asserted by suit, proceeding, defenses, counterclaims, setoffs or otherwise, resulting from District's, its successors or assigns (including, without limitation, their invitees, licensees, franchisees, guests, lessees, employees, agents and nominees), exercise of its rights under this agreement. Villages's obligation to indemnify the District shall not arise if the District's liability is the result of grossly negligent or intentional wrongful acts of the District. Page 2 of 4 7. This Agreement contains all the agreements pertaining to the subject matter set forth herein. This Agreement may only be amended in writing executed by both parties. 8. Failure to comply with the terms of this Agreement shall be grounds for relief, which relief may include, but shall not be limited to,an action to recover damages or injunctive relief or both. Actions may be maintained by the District or the Villages. In any such proceeding, including appeals, the prevailing party shall be entitled to recover reasonable attorneys' fees, court costs and all expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled, including any fees incurred in determining entitlement or amount of attorneys' fees to be awarded. Notwithstanding the foregoing, the District's performance and obligation to perform pursuant to the terms of this Agreement shall be contingent upon the District having sufficient funds to do so. 9. This Agreement and the provisions contained herein shall be construed, controlled, and interpreted in accordance with the laws of the State of Florida. Venue for any dispute arising as a result of this Agreement shall be Collier County, Florida. 10. If any sentence, phrase, paragraph, provision or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portion hereto. 11. All of the terms and provisions of this Agreement, whether so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by the parties subject hereto and their respective administrators, executors, legal representative, heirs,successors and permitted assigns. 12. Nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties subject to this Agreement and their respective legal representatives, successors and permitted assigns, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third persons to any party or this Agreement, nor shall any provision give any third persons any right of subrogation or action over or against any party to this Agreement. [Signatures on following page.] Page 3 of 4 Agreed this day of ,2014. ATTEST: PORT OF TI IE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Calvin Teague, Secretary Norine Dillon,Chairman SPATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Norine Dillon, as Chairman of the Board of Supervisors of the Port of the Islands Community Improvement District,on this the day of ,2014. She [_] is personally known to me or[ ] produced as identification. (SEAL) Notary Public WITNESSES(TWO) VILLAGES AT STELLA MARIS MASTER ASSOCIATION, INC.,a Florida corporation not for profit Print Name: Dan Truckey,President Print Name: ATTEST: Diane Moro,Secretary (SEAL) STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Dan Truckey, as President of Villages at Stella Maris Master Association, Inc.,on this the day of , 2014. He[_] is personally known to me or[ ] produced as identification. (SEAL) Notary Public ACTIVE:5877753_6 Page 4 of 4 Prepared by: Daniel H.Cox, P.A. P.O. Drawer CC Carrabelle, FL 32322 MAINTENANCE AGREEMENT AND GRANT OF EASEMENT This Agreement is between the Port of the Islands Community Improvement District, whose address is c/o District Offices, 5884 Enterprise Parkway, Fort Myers, FL 33905 ("District")and Villages at Stella Maris Master Association, Inc., a Florida corporation not for profit whose address is c/o Resort Management, 815 Bald Eagle Drive #201, Marco Island, FL 34145 ("Villages"). A. Villages is a master association with responsibility to maintain, preserve, control and operate the Property, including but not limited to the Common Areas, as set forth in the Master Declaration of Covenants, Conditions, Restrictions and Easements for Villages at Stella Maris Master Association, Inc., recorded in Official Records Book 3065, Pages 3238 et seq. of the Public Records of Collier County, Florida(the"Master Declaration"). B. District is a Community Development District established pursuant to Chapter 190, Florida Statutes and has the responsibility for maintaining and operating the potable water and sanitary sewer facilities, roadways and other community facilities serving the Villages property and other communities within the Port of the Islands. C. Villages requested that the District maintain, repair and replace the potable water distribution system, up to and including the back flow preventer, and sanitary sewer collection system,up to and including the individual clean outs at each unit, serving the Villages community (collectively referred to hereinafter as the "Facilities") together with the asphalt surface of Stella Maris North and provide mosquito control and spraying within the Villages at Stella Maris community. _ .. - -mil Coun enf rcement of code €D. District is willing to accept maintenance,repair and replacement responsibility for the Facilities, together with maintenance, repair and replacement responsibility for the asphalt surface of Stella Maris North under the terms of this Agreement, and is further willing to accept responsibility for providing mosquito control and spraying services within the Villages at Stella Maris community. Page_1 of 4 NOW THEREFORE, in consideration of ten dollars and other good and valuable consideration exchanged between the parties, the receipt and adequacy of which are acknowledged unto each other,the parties agree as follows: 1. Villages hereby grants an easement for ingress, egress, maintenance, repair and replacement over, across and under the Common Areas, as the terms is defined in Section 2.06 of the Declaration, and as further authorized by Section 7.02 and Section 7.04 of the Master Declaration, as necessary for the maintenance, repair and replacement of the Facilities and the asphalt surface of Stella Maris North and mosquito control and spraying within the Villages at Stella Maris community. 2. District,at its sole cost and expense, accepts maintenance, repair and replacement responsibility for the Facilities, but shall not be responsible for repairing any hardscape or landscape damaged in the reasonable exercise of its maintenance, repair and replacement responsibility accepted hereby. Potable water distribution systems will be maintained, repaired and replaced up to and including the back flow preventer. Sanitary sewer collection systems up to and including the individual clean outs at each unit. 3. District,at its sole cost and expense,accepts responsibility for providing mosquito control and spraying services within the Villages at Stella Maris community. 4. District accepts the dedication and grant of easement and will be responsible for the maintenance, repair and replacement of the asphalt surface of Stella Maris North without accepting responsibility for maintenance of the drainage systems serving Stella Maris North and the Common Areas or for the asphalt surface of the boat storage area identified by Collier County Parcel Number 74890000408. 5. Villages acknowledges its responsibility to maintain the drainage systems and will immediately repair any damage to Stella Maris North resulting from the maintenance, repair, or replacement of the drainage systems underlying Stella Maris North. 6. Villages hereby indemnifies,saves,defends and holds District(including, without limitation, District's officers, employees, agents and nominees) harmless from and against any and all losses,damages(including,without limitation,any and all consequential damages), costs, charges, expenses, claims, demands, causes of action, accounts, sums of money, reckonings, bounds, bills, covenants, controversies, agreements, promises, variances, trespasses, executions, and liabilities (including reasonable attorney fees and costs at all levels and/or negotiations) whatsoever, at law or in equity, whether in tort, in contract, or otherwise,which may be asserted or recovered against District(including,without limitation, District's officers, employees, agents and nominees), whether asserted by suit, proceeding, defenses, counterclaims, setoffs or otherwise, resulting from Page 2 of 4 District's, its successors or assigns (including, without limitation, their invitees, licensees, franchisees, guests, lessees, employees, agents and nominees), exercise of its rights under this agreement. Villages's obligation to indemnify the District shall not arise if the District's liability is the result of grossly negligent or intentional wrongful acts of the District. 7. This Agreement contains all the agreements pertaining to the subject matter set forth herein. This Agreement may only be amended in writing executed by both parties. Failure to comply with the terms of this Agreement shall be grounds for relief, which relief may include,but shall not be limited to,an action to recover damages or injunctive relief or both. Actions may be maintained by the District or the Villages. In any such proceeding, including appeals,the prevailing party shall be entitled to recover reasonable attorneys' fees, court costs and all expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled, including any fees incurred in determining entitlement or amount of attorneys' fees to be awarded. Notwi .• _dit' • !__.i ' • � ' •" •rn., - .s• •• ... .III . serform . rsu. . - - s of i i a greement shall be contingent upon the District having sufficient funds to do so. 9. This Agreement and the provisions contained herein shall be construed, controlled, and interpreted in accordance with the laws of the State of Florida. Venue for any dispute arising as a result of this Agreement shall be Collier County,Florida. 10. If any sentence, phrase, paragraph, provision or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portion hereto. 11. All of the terms and provisions of this Agreement, whether so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by the parties subject hereto and their respective administrators, executors, legal representative, heirs, successors and permitted assigns. 12. Nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties subject to this Agreement and their respective legal representatives, successors and permitted assigns, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third persons to any party or this Agreement, nor shall any provision give any third persons any right of subrogation or action over or against any party to this Agreement. [Signatures on following page.] Page 3 of 4 Agreed this day of ,2014. ATTEST: PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Calvin Teague,Secretary Norine Dillon,Chairman STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Norine Dillon, as Chairman of the Board of Supervisors of the Port of the Islands Community Improvement District,on this the day of ,2014. She[_} is personally known to me or[_]produced as identification. (SEAL) Notary Public WITNESSES(TWO) VILLAGES AT STELLA MARIS MASTER ASSOCIATION, INC.,a Florida corporation not for profit Print Name: Dan Truckey,President Print Name: ATTEST: Diane Moro, Secretary (SEAL) STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was executed before me by Dan Truckey, as President of Villages at Stella Maris Master Association,Inc.,on this the day of , 2014. He[ } is personally known to me or[ } produced as identification. (SEAL) Notary Public ACTIVE:5877753-5-5877753 0 Page 4 of 4 Port of the Islands Community Improvement District Financial Report September 30,2014 Prepared by SEVERN TRENT SERVICES PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 3-4 Trend Report Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 7-8 Trend Report Page 9-10 SUPPORTING SCHEDULES Check Register Page 11 -12 Special Assessments-Collection Schedule Page 13 Construction Schedule Page 14-16 CIP Status Report Page 17-18 Cash Flow Projections Page 19-22 Cash Flow Projections-5 year Page 23 Monthly Activity Report Page 24-29 Accounts Receivable Ageing Report(90+days outstanding; Page 30-31 Repair and Maintenance Detail Reports Page 32-42 Port of the Islands Community Improvement District Financial Statements (Unaudited) September 30, 2014 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS 1 Current Assets Cash-Checking Account $ 173,899 $ 21,101 $ 195,000 Accounts Receivable 834 - 834 Assessments Receivable 231,351 635,492 866,843 Allow-Doubtful Collections (231,351) (635,492) (866,843) Interest/Dividend Receivables 840 - 840 Due From Other Funds 214,221 - 214,221 investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 320,872 6,754 327,626 Construction Fund - 127,118 127,118 FMV Adjustment 1,512 2,815 4,327 Prepaid Items 2,036 2,672 4,708 Total Current Assets 866,977 160,460 1,027,437 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,409,143 15,409,143 Accum Depr-Infrastructure - (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets - 11,725,588 11,725,588 'TOTAL ASSETS $ 866,977 $ 11,886,048 $ 12,753,025 I LIABILITIES Current Liabilities Accounts Payable $ 5,156 $ 2,795 $ 7,951 Accrued Expenses 8,533 25,994 34,527 Accrued Interest Payable - 51,055 51,055 Deposits - 32,900 32,900 Other Current Liabilities - 8,269 8,269 Revenue Bonds Payable-Current - 532,827 532,827 Due To Other Funds - 214,221 214,221 Total Current Liabilities 13,689 868,061 881,750 Report Date: 10/8/2014 1 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL Long-Term Liabilities Revenue Bonds Payable-LT - 2,958,145 2,958,145 Total Long-Term Liabilities - 2,958,145 2,958,145 (TOTAL LIABILITIES 13,689 3,826,206 3,839,8951 FUND BALANCES/NET ASSETS Fund Balances Nonspendable: Prepaid Items 2,036 - 2,036 Assigned to: Operating Reserves 105,018 - 105,018 Unassigned: 746,234 - 746,234 Net Assets Invested in capital assets, net of related debt - 8,234,617 8,234,617 Unrestricted/Unreserved - (174,775) (174,775) (TOTAL FUND BALANCES!NET ASSETS $ 853,288 $ 8,059,842 $ 8,913,130 (TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 866,977 $ 11,886,048 $ 12,753,0251 Report Date:10/6/2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(9) AS A%OF SEP-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 2,090 $ 2,169 $ 79 103.78% $ 70 Net!nor(Decr)In FMV-Invest - - 654 654 0.00% - Special Assmnts-Tax Collector 435,400 435,400 327,741 (107,659) 75.27% Special Assmnts-Discounts (17,416) (17,416) (8,739) 8,677 50.18% - Other Miscellaneous Revenues - - 1,162 1,162 0.00% - (TOTAL REVENUES 420,074 420,074 322,987 (97,087) 78.89% 70 EXPENDITURES Administration P/R-Board of Supervisors 7,000 7,000 6,500 500 92.86% 500 FICA Taxes 536 536 497 39 92.72% 38 ProlServ-Engineering 26,000 26,000 15,348 10,652 59.03% 159 ProfSery-Legal Services 12,500 12,500 17,703 (5,203) 141.62% 2,435 ProlSery-Mgmt Consulting Sery 29,216 29,216 29,216 100.00% 2,435 ProlServ-Property Appraiser 6,531 6,531 6,531 100.00% ProfSery-Special Assessment 9,520 9,520 9,520 - 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% - Communication-Telephone 100 100 - 100 0.00% - Postage and Freight 1,200 1,200 718 482 59.83% 16 Rental-Meeting Room 350 350 300 50 85.71% 25 Insurance-General Liability 9,028 9,028 7,989 1,039 88.49% - Printing and Binding 1,300 1,300 807 493 62.08% 49 Legal Advertising 1,000 1,000 1,573 (573) 157.30% Miscellaneous Services 1,360 1,380 425 955 30.80% 47 Misc-Assessmnt Collection Cost 8,708 8,708 6,380 2,328 73.27% Misc-Web Hosting 1,000 1,000 969 31 96.90% 71 Office Supplies 500 500 132 368 26.40% - Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 119,794 119,794 108,283 11,511 90.39% 5,775 Field Contracts-Mgmt Services 100,000 100,000 100,000 - 100,00% 8,333 Contracts-Landscape 82,830 82,830 82,830 - 100.00% 6,902 Electricity-Streetlighting 19,000 19,000 15,176 3,824 79.87% 1,273 Utility-Irrigation 12,600 12,600 15,956 (3,356) 126.63% 1,326 R&M-Renewal and Replacement 30,849 30,849 30,339 510 98.35% 2,245 R&M-Irrigation 1 1 - 1 0.00% - R&M-Roads&Alleyways 4,000 4,000 8,295 (4,295) 207.38% 6,595 R&M-Signage 1,000 1,000 1,525 (525) 152.50% 1,525 Capital Outlay 50,000 50,000 - 50,000 0.00% Total Field 300,280 300,280 254,121 46,159 84.63% 28,199 TOTAL EXPENDITURES 420,074 420,074 362,404 57,670 86.27% 33,974 Report Date:10/3/2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A% SEP-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - - (39,417) (39,417) 0.00% (33,904) OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) - (368,000) (368,000) 100.00% Contribution to(Use of)Fund Balance (368,000) - - - 0.00% (TOTAL FINANCING SOURCES(USES) (736,000) - (368,000) (368,000) 50.00% - Net change in fund balance $ (368,000) $ - $ (407,417) $ (407,417) 110.71% $ (33,904) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE,ENDING $ 892,705 $ 1,280,705 �5 8�3,288 Report Date:10/3/2014 4 13 ...i. y o Gp O Cp Gp OD la g O ' V O ' O O 1 O VOf p2� f ^ 8 N 7 O P O R S 8 g C 3p N f�7 ^ N r N c4 N m 01 M co ,: .- .- m •-- o J Gq m A v %7 w YN f... 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E -4 i u aaU c .�i n �2j E c� 7755 W 8 4 jt1i}IIi1I1IILU EI Q m c _ G 2 m 4 ..1. —mom C 8 . a F- ac r o = 4 cc a CD II La — pq� �p 0 CO 0 0p 0/ p pC O @ s G 0 E P. y$a }fir{". . ,r, S .G 44 S O N N O 8 ER cz, (OV y j S CO • t'n O O T�. ...1 9G m OC s $ 5 g :Li g W g td Si P8 ffi g if en CO t 15 O f0 •- .- N ., N e V a. Y9 CO o do v °c N ti. en OI N @ N N CO" D N . N N m e d. Cp to •• N g N EN C y a�(O .- @ N F1 A E (A Tv C Si•� N 1 m O 0 A 6 w .c V A , fC0 o n 2 0 m u .- co I 1 NT Iy LL ' O N N CV t� N 0 O I'' + p ^ W p 2 G O a C m .O N v C '- w 6 YcW v CO C. N° N ^ ,,, a v' R. toi t C 01 M 0p0 av C i9 m A_ ° �3 ac'.<D r N W (O st cu M 001_N .+") m ' cD lV m cm N Mo N f N W O IiiI 'fli IL ~ C 1 W d Q x z rg E O. U PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2014 YID ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF SEP-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 578 $ 335 $ (243) 57.96% $ 13 Water Revenue 45,000 45,000 45,201 207 100.46% 2,225 Sewer Revenue 70,000 70,000 68,913 (1,087) 98.45% 3,493 Irrigation Fees 100,000 100.000 95.066 (4,934) 95.07% 6,102 Meter Fees - - 2,500 2,500 0.00% - Net Incr(Decr)In FMV-Invest - 1,217 1,217 0.00% - - Special Assmnts-Tax Collector 1,135,025 1,135,025 854,375 (260,650) 75.27% - Special Assmnts-Discounts (45,401) (45,401) (22,782) 22,619 50.18% - Other Miscellaneous Revenues - 11,259 11,269 0.00% 550 (TOTAL OPERATING REVENUES 1,305,202 1,305,202 1,056,090 (249,112) 80.91% 12,383 1 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 7,000 6,500 500 92.86% 500 FICA Taxes 536 536 497 39 92.72% 38 ProfServ-Engineering 26,000 26,000 15,348 10,652 59.03% 159 ProfSery-Legal Services 12,500 12,500 17,703 (5,203) 141.62% 2,435 ProlServ-Mgmt Consulting Sery 29,336 29,336 29,336 100.00% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 - 100.00% - ProfSery-Special Assessment 8,122 8,122 8,122 - 100.00% - Auditing Services 3,750 3,750 3,500 250 93.33% - Communication-Telephone 100 100 - 100 0.00% - Postage and Freight 1,200 1,200 861 339 71.75% 33 Rental-Meeting Room 350 350 300 50 85.71% 25 Insurance-General Liability 9,028 9,026 7,989 1,039 88.49% Printing and Binding 1,300 1,300 807 493 62.08% 49 Legal Advertising 1,000 1,000 1,573 (573) 157.30% Miscellaneous Services 2,600 2,600 1,463 1,137 56.27% 123 Misc-Assessmnt Collection Cost 22,701 22,701 16,632 6,069 73.27% - Office Supplies 500 500 132 368 26.40% - Total Personnel and Administration 143,048 143,048 127,788 15,260 89.33% 5,807 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 309,533 309,533 - 100.00% 25,794 Contracts-Other Services 1,750 1,750 1,750 - 100.00% Communication-Teleph-Field 4,512 4,512 4,336 176 96.10% 276 Utility -General 83,000 83,000 82,514 486 99.41% 5,946 R&M Irrigation 20,600 20,600 29,235 (8,735) 142.61% 80 R&M-Water Plant 14,000 14,000 51,025 (37,025) 364.46% 7,163 R&M-Waste Water Plant 45,000 45,000 24,907 20,093 55.35% 1,178 Misc-Bad Debt 99 (99) 0.00% - Misc-Licenses&Permits 4,500 4,500 7,375 (2,875) 163.89% - Cap Outlay-Water Plant 4,000 4,000 87,149 (83,149) 2178.73% - Report Date:10/6/2014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEP-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Waste Water Plant 20,000 20,000 - 20,000 0.00% - Total Water-Sewer Comb Services 506,795 506,795 597,923 (91,128) 117.98% 40,437 Debt Service Principal Debt Retirement 514,758 514,758 - 514,758 0.00% - Interest Expense 140,601 140,601 133,073 7,528 94.65% 51,055 Total Debt Service 655,359 656,359 133,073 522,286 20.31% 51,055 (TOTAL OPERATING EXPENSES 1,305,202 1,305,202 858,784 446,418 65.80% 97,299 Operating income(loss) . - 197,306 197,306 0.00% (84,916) OTHER FINANCING SOURCES(USES) Interlund Transfer-In 368,000 - 368,000 368,000 100.00% 'TOTAL FINANCING SOURCES(USES) 368,000 - 368,000 368,000 100.00% - Change in net assets $ 368,000 $ - $ 565,306 $ 565,306 153.62% $ (84,916) TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $ 7,862,536 5 7,494,536 5 8,059,842 Report Date:10/6/2014 8 13 4 — ' S� QQQ a ffi i 8 8,..s. o v Rj, gin tSp §aA o P °0 2G A 6.§ § § A— § 8 4 9 y g t\i .N- cV' ao N rn •_ _ N N .NN- 3 b to Vi O 2 0 aM. 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N A' 8 m al— 2 8 rn — a`o I W• C 2 11 N N 0 N 4 sal ~ W O d 4 C — 8. Iin , • G m ' m c d ' I N A N V N M g v g C t CO 1 al• 0 Q G N A n CO. D O OAl C4 I 4 n C �N. , a N w O 15 � 1 NI a w .n S N N • N o Z o • 0 a s tIIIHUIII1iIIII1I1II r r ° Port of the Islands Community Improvement District Supporting Schedules September 30, 2014 r 88 8 X 53 8 °d 53 4 8 R Q Q 8 a m S1 8 8 8�Y I25 8 ' ' $ ww � ° ^ y� I � ` `a uop to c in m Fl Fiz, x ,17. a w ww wa i "' ww a a 8884 oa 88888 8 S 8 a u° 25 g g o 0 § o 'A 8 o o Hh 7,5° i f_3 y8 p e IT. :17, j§_1 . 1 gr LL m A N C P p.py�l U N 0 N LL N W ~ V] A C • M LL W l0 •• .9 _ LL L C , LL j p J m GQ N N J .J..• t� � d � � ( d ' W c3 74c3 W 8 J a a 61 U O a a , d d O d cp1 K 4 s m V F7 R N Z Z JU r 5L Q . T• r D 3 I _ [ $ 2 N o p n, a s if- F2 n O r ( v ° > Z N _ E V a n m 3 V W Q N N N N N o F of O D. Z -. 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U W ' o i. 3 - > 2 2 m d Z p 0 co XW cd 0 wa 0 Ix/x,{I LL1 ob ¢ F Z Z $5 w� ' O hflfld 'O 8 a v v e v a a v a a a v v a v v a v W co v v a v v v v v e v v e v CO O �' 3 n n n n r� of rn N oZ oZ m a+ " c� 3 r n n n ti pp �g o N s g' 8 g o o g g t t g 8 g vp h � = O O � � � � � � � 0 0 o Pi' � o � $' N d IL Z' Q mPnn �' noop1mmm28 8w mg _' r- n `nto ^ mr, �' $ mRRA a Z m m m m m m Si m m m m m m m Q m m m M m m m m m m E W ° 000 g $ 8888888808888 88888 ; 5: 444 ? ov434SS4 °° S • m@ § 886 * § ; A I ! kK ; k § rilakkk & R gU ` k g ; e 11 2111 ƒ 117 ! K / § B ; B § § k28 , I ; § I2 / ! ■ ia § z ƒ . I § ! ! 7 d ] /\777kk � ® / ! § 2e 8, a, , ! A ! ! V ! § § ! « k - > � j u w § {/« k k § \ }7 { m I § 2 § § § § B )\t - 80 § 7 '- - 82 § Q J 1I . Q1-- 1 .66; ` ; 0 . k322, ? k % ) 1 2J § k § § k » » 7, . . 3"f Bkk2gIakk % & @ 22 55 'E s 2 § ) § § \ § §§ §§ § § � § § % 22 § 2 & § & / ] § 2 ) I- § $ >.et ■ , ) § kBB \ UiBU 78 R § - V - - - V V eee V, \ ■ mA \ mm@ § = — . ; � � � % � � � � ! ) % / Rg x § § 2 ! 2 § § 27 ! 0 \ ! k e7ea7 ; ¥ e ¥ ¥ ; \ PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 $ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 $ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 $ 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 $ 34,156 05/30/14 $ 13,654 $ (408) $ 279 $ 13,527 $ 3,750 $ 9.777 08/11/14 $ 60,241 $ (1,790) $ 1,229 $ 59,680 $ 16,546 $ 43,134 07/03/14 $ 923 $ (27) $ 19 $ 914 $ 253 $ 661 08/05/14 $ 4 $ - $ 0 $ 4 $ 1 $ 3 TOTAL $ 1,127,584 $ 31,521 $ 23,012 $ 1,182,117 $ 327,741 $ 654,375 %Collected 75 27% 75.27% 75.27% TOTAL OUTSTANDING $ 388,310 I$ 107,659 I$ 280,651 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 288,877 Total Delinquent Parcels 866,844 Report Date:10/3/2014 13 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through September 30,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,512 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements:Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance in Construction Account September 30,2014 $ 127,118 2.Funds Available For Construction at September 30,2014 Book Balance of Construction Account at September 30,2014 $ 127,118 Construction Funds available at September 30,2014 $ 127,118 3.Investments-BB&T at September 30,2014 Estimated Type Yield Principal Construction Fund: 0.12% $ 127,118 ADJ:Outstanding Amounts Due $ - Balance at September 30,2014 $ 127,118 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:10/3/2014 14 PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svc 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Monies 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,It 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/ 3/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,829 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental 5' 9,027 9,027 9,027 Report Date:10/3/2014 15 PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT REQ.# DATE CONTRACTOR REQUISITION OUTLAY 001 PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W,E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S' 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 I Total FY 2012 $ 3,282.946 $ 3,282,946 $ - $ 3,282,946 I 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16.746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Monies 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 I I Total FY 2014 $ - $ - $ - $ • I I Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5.333,694 I Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 $ 8,512 Report Date:10/3/2014 16 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 9/30/14 ROADS PROGRAM PROJECT FY 2014 PAID IN FY PAID PROJECT NO PROJECT NAME OR DESCRIPTION INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 ESTIMATE nI 2014''' STATUS 1�1 STATUS Road t8N08et j !a @t, 4 �i, c r�,g. .6 a't taP�'*,4 v,- ,a='S,. k., z t �,�'w t . t' i -OA° (f=411 8idd ,7;�e r a e r s� J tt a r�`nWr-+ae..a"vdraria �$4,izi,t�1 3 4,.,1 + y t'�deth '£> ` d^ ? 1 , t7 I?Ser V � 11l x rq; C ani v1ti x ,ut t. a, '''''r,' x R-4 (EStlmatdGostsiDflAf w , C >4- k #i" a . St , � ,^ q .,.':,s Total Roads Progren s. l''? . ..>.:RS, h-;s ,., ;:<.,.,.e ...x.4., =u>.v. .r�.,l.. . ....,*.e .'S. s"% -, Total General Fund Si $ $uF $ - $ - $ IRRIGATION PROGRAM t I•9 VFD for 75hp pump $ - $ - $ - $ -I$ - $ - $ - ST•tabled I Total Irrigation Program $ - $ - $ - $ • $ - $ - $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25200 $ 4,409.326 $ - $ - $ - $ - HM Project W-14B Inspection of New Water Treatment Plant $ - $ - $ 440,894 $ - $ - $ - $ - HM Project New water meter replacement program to include backflow prevention(Replace n/-20%per year W-16 for 4 years) $ 61,949 $ 61,949 $ 257,514 $ - $ - $ - $ - ST project W-19 Video surveillance and monitoring $ - $ • $ - $ - $ 10,000 $ . $ - ST project W-20 Spare parts $ - $ - $ • $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ • $ - ST project Total Water Program $ 87,149 $ 87,149 $ 5,110,823 $ - $ 10,000 $ - $ WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ 30,796 $ - w,W W-26 WW-24 MBR Membranes $ $ - $ - $ 20,000 $ 20,000 $ - $ --ST Total Wastewater Program $ - $ - $ 77,137 $ 50,796 $ 50,796 $ 30,796 $ - Total Water/Sewer Fund'$ 87,1491$ 87,149 I$ 5,187,961 I$ 50,796 1$ 60,796 1$ 30,796 1$ - `° NOTE Ill:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE 12): The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date 10/6/2014 17 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects (Project No.I Project Name or Description I Project TotallCompletbnl Comments Date I G•1 Collier County ZoringlFire Station Property $ 22 324 n. }7/{20( Completed in FY 2010 G-2 Sign Variance Petition Union Road I$ 4222:638234 2 683 M '116,t%20t1 Completed In FY 201 1 I Al&2 Road resurfacing and repair 1$ 473,138 I )$i3M2007{Completed In FY 2007 I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 ;ss J/abZ�Qed Completed In FY 2008 1-2 Irrigation Supply Well Project $ 34,765 "'iDb P"" Completed In FY 2009 1.3 Wellfield Mechanical Upgrades $ 218,732 MOB Completed in FY 2009 1-4 3rd well to provide irrigation water supply $ 287,793‘,a70//20,10 Completed In FY 2010 1-5 Wellfleld SCADA $ 27,587 7$13:0200) Completed in FY2010 1-6 Electrical Upgrades for Welifield and WWTP Generator $ 247,386 ", 2.7.2O Completed in FY 2010 1-7 Canal PS Modilicatlons $ 4,269 0418:14 Completed in FY 2010 I.10 Wellhead Retrofitting $ 11,615 ,$/80,fe^ Completed in FY2012 I-11 Well Monitoring $ 16,746`=' 1i)lS1(tt'1S Completed in FY 2013 1-12 Pump Retrofitting $ 10,770` Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 1;.'JJ.)1;a,r--Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 i(• 4 , Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders arid walkways on softening unit&other repairs $ 56,877 %,Of: °{r C• ompleted in FY 2009 W-6 Water Treatment Plant-replace gaseous them storage/feed sys(chlorine)w/liquid chart(bleach) $ 36,088 '•-'r-..)=. Completed In FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 .7.(%),„,m-, $1 Completed in FY 2008 W-13 Water Treatment Plant•design new WTP $ 488,844,(.t.tintillal Completed in FY 2011 W 14A Water Treatment Plant-New Construction $ 115,883 "' /30j2 ., Completed in FY 2013 W 14B Water Treatment Plant-Inspection of new construction $ 10 671 "');Wt3gree Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 1,112,360 Y Completed in FY 2011/2012 W-15 Water Treatment Plant-New meter replacement program(with backtiow prevention) $ 42,924 ..n C• ompleted In FY 2013• W-17 SCADA $ 223.093 4;-'11044048., Completed in FY 2009 W-23 Stormwaler Renton Ponds $ 110,776 3 59.0.tit Completed in FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chloramines $ 11,427'4.1.44W009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-Iwo new mixers $ 18,810 ;•<r 8/30/2006 C• ompleted in FY 2008 " WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 '£.513.;`321 Completed in FY 2008 Wastewater Treatment Plant-replace gaseous Chem storage/feed systems(chlorine and sutler ham aa;:�, WW-10 dioxide)er/liquid r-hem(bleach and sodium thiosullate) $ 36,088 'i5f(,@7✓.e;o,r Completed in FY 2009 WW-13A Reuse Storage Tank $ 585,299 R". Completed in FY 2010 WW-13B Automation of reuse water system and supplemental water $ 55,358 t)S5f312U*Q Completed in FY 2010 WW-18 DynaLift MBR Membrane System $ 1,112,360 :...;4.9741:00i C• ompleted in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 , 813012008 Completed in FY 2009 WW-20 New WWTP Generator $ 110,778 =" 30/rOQB, C• ompleted in FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137'/393i2612 Completed in FY 2012 Report Date:10/3/2014 18 rn ID,- a 3 of IL OI k. ca m = n1 O m c N NI N 4* N (A N IT Sa o� SN Bm '° 24 g N m a M. '• V' N N' o N N of o Q N M co 4* 4* NI N 63 N N 0 S ' nP' Sam ' ' ' ° S' rnom ' ma ' m Di J 0 US �p .- N,N N^ O O O G co F W 1lf 7 N fA N N A 4* N N N°i N n 0 h S V 00 CO A p S N O GMD V 7.V , N 0 2 0 v 8 8 N -- N n o c0 N co N N 4 fH 4* EA (N 9 m A S Q t00 CAO O S N O GMO OMO a V Y co tb CV r.:1 fV.- N co G N � m N S - 0) 69 N NI co N FA FA VO . , , 11�� 1((�7 p� U7 n n ' ' • O N A CO M N tO m N ' a O pCp {D 4% (V ,.. 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F E O CC E B. a c0 °` PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373 Delinquent Assessments $0 $0 $0 $0 $0 Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,526 $415,526 $415,526 $415,526 Operating Expenditures Administrative $121,696 $125,347 $129,107 $132,981 $136,970 Maintenance $293,830 $302,645 $311,724 $321,076 $330,708 Total Operating Expenditures $415,526 $427,992 $440,832 $454,056 $467,678 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015 off roll killing $ 769,707 $757,241 $731,936 $693,405 $641,253 Estimated Ending Cash Balance WITH past due assessments and FY 2015 uff roll billing $ 1,093,688 $1,081,222 $1,055,917 $1,017,386 $965,234 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Delinquent Assessments $0 $0 $0 $0 $1 Wafer/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800 Interest/Miscellaneous $285 $461 $459 $488 $547 Total Operating Revenues $1,340,005 $1,340,181 $1,340,179 $1,340,208 $1,340,269 Operating Expenditures Administrative $145,237 $145,237 $145,237 $145,237 $145,237 Maintenance $480,170 $480,170 $480,170 $480,170 $480,170 Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $625,407 Capital Expenditures CIP Protects $50,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,361 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,361 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015 off roll billing $ (481,578) ($462,960) ($434,344) ($374,902) ($315,401) Estimated Ending Cash Balance WITH past due assessments and FY 2015 off roll billing $ 460,642 $459,260 $487,876 $547,318 $606,819 Report Date,10/3/2014 23 I I I I N C CO 0 0 0 U)W r1 CO 0 0 v'r. 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A O 3 ) team G O o - r- ‘--• t Q O (n n. U 4 C O 0 O co O O O O 41 f 0 2 o _N 0 U a 2 0 44 S a ✓ 0 C• (D CO r. em• r N r- to M co co at (O d N 0 CO '0 O > C C TS N Q. a) CO M T- O N t 0 U e C O 0 •+ a g c E 0 2 c a a> To 0 0 0 •- M {C J g C c3 V O •> C. O X C � t' (I) O W. G Q Ws Q co LL c d v v >, o N O C C 0 O/ C a) A Q O a) cro c 0 O N d c d 0 2 — -a C O o a)> •p _o .O 'Q A w c C.) > 0 o E Vi .0 Tu. o .c o as d V C o O a. = O O • o co n. 2 Q £ ° 42 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/14 The Board hereby assigns the FY 2014 Reserves as follows: General Fund Operating Reserve $105,018 crorot--4e_ October 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.627 MG for the month of September, which is an average of.054 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.307 MG for the month of September, which is an average of.044 MGD Reuse System Operations and Maintenance The reuse system delivered 5.247 MG for the month of September,which is an average of.175 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met In The Community: At Our Treatment Facility • Precautionary Boil water notice for the POI community, low pressure due to operator error, samples and precautions taken to maintain integrity of system. • Well Field road bush hogged by soto • Well pump and motor#1 rebuilt and installed • Roto Mesh gear assembly rebuilt • Simplex fire sprinkler system in plant, pending repairs to fire alarm boxes. 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•wwwseverntrentservices.com opte-k.k kQ,Iv October 2014 Field Managers Report CMMS Work Order Report—September 2014 Summary Total#of WO's 266 Total#of Preventative 266 Total#of Corrective 0 Total#of WO's Completed 266 Total Hours 134.0 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com DANIEL H. COX, P.A. ATTORNEY AT LAW P.O. Drawer CC Carrabelle, FL 32322 Telephone: 850-697-5555 Naples(cell): 239-370-0842 dhcox @gtcom.net October 13,2014 MEMORANDUM To: Board of Supervisors Port of the Islands Community Improvement District Re: North Hotel Tax Certificates THIS MEMORANDUM WAS PREPARED BY THE DISTRICT'S ATTORNEY AND REFLECTS MENTAL IMPRESSSIONS,CONCLUSIONS,LITIGATION STRATEGY OR LEGAL THEORY OF THE ATTORNEY AND WAS PREPARED EXCLUSIVELY FOR CIVIL LITIGATION. IT IS EXEMPT FROM DISCLOSURE UNDER FLORIDA'S PUBLIC RECORDS LAW PURSUANT TO SECTION 119.071(1)(d)UNTIL CONCLUSION OF THE LITIGATION. TABLE I: VALUE AND OWNERSHIP OF TAX CERTIFICATES Tax Year Value as of October 31,2014 Ownership 2007 $367,661.00 Clarinet I,LLC 2008 $296,812.00 Caspian I,LLC 2009 $266,722.00 Collier County 2010 $236,582.00 Collier County 2011 $209,015.00 Collier County 2012 $182,009.00 Collier County 2013 $154,873.00 Collier County 2014 $119,637.00' POICID Total $1,833,311.00 'This is assessed but not yet due and payable. It will be billed to the property owner October 1,2014 and will be payable November 1 with discounts and due in full March 1,2015. POICID holds the lien for these assessments and the lien is subject to foreclosure after April 1,2016. Beginning April 1,2015 it incurs a penalty of 1%per month until paid. The purpose of this memorandum is to establish a rational basis for an offer to acquire the tax certificates held by Clarinet I,LLC and Caspian I,LLC. The model is based on assumptions of the amount the property would bring at Tax Deed sale with the further assumption that the CID would acquire the certificates held by Collier County and that the owners of the tax certificates would cooperatively file for a Tax Deed with the CID. They would then share in the proceeds of the sale based on their relative interests. These assumptions are applied to determine an appropriate offer to purchase the outstanding tax certificates. The values used to determine the relative interests of the CID and the tax certificate holders are as of October 31,2014. Since each certificate is accruing interest at the same rate, but the 2014 is not accruing interest yet,the relative interests will change between this date and the date the Tax Deed process would result in a sale of the property. As always,the lawyer's math is for illustrative purposes and subject to correction or change. If the CID acquires the Collier County certificates,together with the outstanding assessment for 2014,it would hold liens in the aggregate amount of$1,168,838.00,which is 63.76%of the total. The lien held by Clarinet I,LLC is 20.05%of the total and the lien of Caspian I,LLC is 16.19%of the total. These calculations include interest in determining the dollar value of the liens and the relative interests of the lien holders. If the CID were to purchase the tax certificates its principal investment would be $830,000.00($720,000 for six years of assessments and$110,000 in other taxes and acquisition costs for the certificates).2 Clarinet I, LLC made a principal investment of$170,605 and Caspian I,LLC made a principal investment of$150,282. A sales price of$1,150,887.00 would return everyone's principal. If we rely on principal as the measure of each party's relative interest,the CID would hold 72.12%of the lien,Clarinet I,LLC would hold 14.82%and Caspian I, LLC would hold 13.06%. The Collier County Property Appraiser assesses the property a taxable value of $972,041.00. This includes land value of$298,734.00 and improvements valued at$673,307.00. It is fairly obvious that the improvements have little to no value and could represent a liability as opposed to an asset. The land value could be higher based on the potential purchaser's relationship with the surrounding undeveloped properties. This assessed value does little to predict the amount that would be bid for the property at a Tax Deed sale. However, assuming a bid of$1,000,000.00 and dividing the money based on principal investment including sunk costs the CID would receive$721,200,Clarinet I,LLC would receive $148,200 and Caspian I,LLC would receive$130,600. 2 The only"out of pocket"for the CID would be the$110,000.00. It has never realized the$720,000.00. In economic terms the$720,000 would be characterized as sunk costs. The economist would say that your principal investment is the out of pocket costs,or"opportunity costs"and that you should evaluate your return against the opportunity costs under the assumption that the sunk costs are unrecoverable. (1 would suggest your legal fees for the past five years[approximately$200,000]should be considered opportunity costs for a total out of pocket of $310,000.) Assuming a bid of$1,000,000 and dividing the money based on relative lien with interest the CID would receive $637,600,Clarinet I,LLC would receive$200,500 and Caspian I, LLC would receive$161,900. Obviously,the CID prefers to base the relative interests on the principal invested. For comparison purposes if a bid of$750,000 were the high bid and the money based on principal investment,the CID would receive$540,900,Clarinet I, LLC would receive$111,159, and Caspian I,LLC would receive $97,950. If the CID were to purchase the Clarinet I and Caspian I liens it would receive the full $750,000. Using opportunity costs of$310,000 the additional opportunity costs that could be incurred with full return of out of pocket money is$465,000. It is arguable that the bid price would be much lower than$750,000,thus the actual amount offered for the tax certificates should be much lower than this amount. If the CID were to obtain the tax certificates for $200,000 the CID would recover all opportunity costs at a sales price of$510,000. If the CID obtains all tax certificates and applies for the Tax Deed,it will have some control over the lowest bid because it could set the floor anywhere between the absolute lowest to return out of pocket expenses and the total lien of$1,833,311.00. The downside however is if no one over bids the CID,it will have ownership of the property,including the liability of the building. (While it has been over twenty years since I bid a renovation of a structure that was in the same condition as this building,I feel confident that someone could completely demolish it and build a replica cheaper than it could be rehabilitated.) You have consistently indicated your position vis-a-vis Bacardi is that you want to recover the principal amount of the outstanding assessments(now$720,000±). In the analysis above you would be required to sink an additional $310,000(assuming you acquire all certificates for$110,000 in taxes and acquisition costs for the county held certificates, and $200,000 for the two old certificates)to break even on out of pocket costs at a$510,000 price point. You receive no return on assessment principal on the outstanding certificates held by the County. The positive trade off for this is,the property is clean for delinquent assessments and whoever buys it at the Tax Deed sale will only be responsible for the assessments going forward. It doesn't help your bottom line at all until that property owner begins to pay. The alternative is to continue down the path we've set by direct billing the assessments and positioning the foreclosure for April 2016. The process outlined above accelerates the time by about a year until this boils to a head,compared with waiting for foreclosure. Option 1: Do nothing further at this point and wait for foreclosure. Benefit: No out of pocket costs at this time. Cost: Litigation continues at this painfully slow pace. Option 2: Attempt to acquire the tax certificates and apply for the Tax Deed. Benefit: Forces Bacardi to the table or divests them of their interest in the property. Costs: Additional out of pocket costs. Potential for additional litigation. May not recover your prinicipal. Port of the Islands-Water Savings due to Reuse of Reclaimed Water 14,00 - i j I 12.00 E- . . I T 10.00 .I_ _....._..._. ...,._ _. __ -:.4 .c C � T f 8.00 2 t-- I 6.00 T - s 4.00 - 2.00 - I---- I.000 - Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 2012 2012 2012 2012 2012 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 2014 2014 2014 2014 2014 Gdl/IDrinkingWater I (Irrigation Water -Water from Wellfleld Port of the Islands Community Improvement District-Water Resource Summary 12-mo. Sep 2013 Oct 2013 Nov 2013 Dec 2013 Jan 2014 Feb 2014 Mar 2014 Apr 2014 May 2014 Jun 2014 Jul 2014 Aug 2014 Sep 2014 Total Potable Water Produced 1.78 2.21 2.19 2.32 2.57 2.57 2.94 2.32 2.04 1.59 1.72 1.59 1.63 25.69 Wastewater Treated 1.28 1.35 1.52 1,64 199 2.01 2.34 1.81 1.45 1.27 1.40 1.28 1.31 19.36 WW as percent of Potable 72.0% 61.0% 69.2% 70.4% 77.5% 78.2% 79.6% 78.1% 70.7% 79.9% 81.2% 80.8% 80.3% 75.4% Irrigation Water 4.35 6.42 8.66 8.07 7.48 6.54 6.20 8.56 8.71 6.30 5.1.7 5.29 5.25 r 82.64 Reclaimed WW (3.28) (1.35) (1.52) (1.64) (1.99) (2.01) (2.34) (181) (1.45) (1.27) (140) (128) (1.31) (19.36) Reclaimed Concentrate (0.45) (0.55) (0.55) (0.58) (0.64) (0.64) (0.73) (0.58) (0.51) (0.40) (0.43) (0.40) (0.41) (6.42) Water from wells for Irrigation 2.62 4.53 640 5.85 4.84 3.89 3.13 6.17 6.75 4.63 3.34 3.61 3.53 56.86 Well water as%of Irrigation water 60.3% 70.5% 76.2% 72.5% 64.7% 59.5% 50.4% 72.1% 77.5% 73.5% 64.6% 68.3% 67.3% 68.8% Well water for Potable 2.23 2.76 2.74 2.91 3.22 3.21 3.67 2.90 2.56 1.99 2.15 1.98 2.03 32.11 Well water for irrigation 2.62 4.53 6.60 5.85 4.84 389 3.13 6.17 6.75 4.63 3.34 3.61 3.53 56.86 Total water from wells 4.85 7.28 9,34 6.75 8.06 710 6.80 9.07 9.31 6.62 5.49 5.60 5.57 86.97 Water from wells w/o Reuse 6.58 9.18 11.40 10,97 10.69 9.75 9.88 11.46 11.26 8.29 7.32 7.27 7.28 114.75 Well water saved 1.73 1.90 2.07 2.22 2.64 2.65 3.07 2.39 1.96 1.67 1.83 1.68 1.71 25.78 all numbers in million gallons,except percentage values Sb01-KU-6cZ Xdd 0801-17c£-6£Z#auogd woo•uMelolos*Jui I! 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