11/17/2014 Minutes 0 I ic�J
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MINUTES OF MEETING B &M�
HERITAGE GREENS , y —
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Ieritage Greens Community
Development District was held on Monday, November 17, 2014 at 6:00 p.m. at the Heritage
Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Henry Michaelson Vice Chairman
Marsha Coghlan Assistant Secretary
Jim Marshall Assistant Secretary
Ronald Parrott Assistant Secretary
Also present were:
Calvin Teague District Manager
Residents
The following is a summary of the minutes and actions taken at the November 17, 2014
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
Item 12 was removed from the revised agenda.
Item 5E Discussion of Golf Club Motorized Equipment on Roadways was added to the
agenda.
On MOTION by Ms. Coghlan seconded by Mr. Michaelson with
all in favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Approval of the Minutes of the October
20,2014 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the October 20,
2014 meeting and requested any corrections,additions or deletions.
There not being any,
November 17,2014 Heritage Greens C.D.D.
On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in
favor the minutes of the October 20, 2014 meeting were approved.
FOURTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
FIFTH ORDER OF BUSINESS Old Business
A. Update on the Landscape Lighting Project
o Mr. Marshall noted three of the four areas for landscape lighting are complete. He hopes
the last one will be completed later this week.
o He suggested adjusting the lighting when dark outside.
o He asked for an increase from$750 to$1,000 from the budget to replace the fixtures.
On MOTION by Mr. Coombs seconded by Mr. Michaelson with
all in favor allocating $1,000 from the appropriate funds to replace
fixtures for the landscape lighting project,was approved.
B. Speed Hump Removal
o Mr. Teague noted the speed hump removal will take place November 26,2014.
o He searched for some type of approval that had been granted on the speed humps. No
approval was found by staff or by the County. The County asked they be removed or the
District will be fined.
o Ms. Kerry Black, Property Manager, was asked to send an email blast to the community
informing them of the speed hump removal.
C. Speed Survey Results/Speed Hump Request
o Mr. Teague updated the Board on the speed survey. It is moving forward. The surveyor
will be coming next week.
o A map was distributed showing where the County reviewer will review a site they will
possibly approve and a site they will probably not approve.
D. Clearing of School/CDD Property Line
o Mr. Teague reviewed quotes from ABC Tree Services and from PJM to clear and
maintain the landscape buffer area between the school and the golf course.
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November 17,2014 Heritage Greens C.D.D.
o The bid from PJM was preferred. A copy of the bids was included in the agenda package.
o The work is to be done in two phases. The first will cost $2,740 and the second, $3,575.
Once all work is completed,PJM will do additional work at a cost of$220 per month.
On MOTION by Mr. Parrott seconded by Mr. Michaelson with all-
in favor the bid from PJM for clearing and maintaining the
landscape buffer area between the school and the golf course in the
amounts noted above,was approved.
E. Discussion of Golf Club Motorized Equipment on Roadways
o The Board discussed Golf Club members using motorized equipment on CDD roadways.
o Mr. Teague recommended staff send a letter to the Golf Course stating any golf course
vehicles used on District property need to show proof of insurance.
SIXTH ORDER OF BUSINESS New Business
A. Immokalee Road Flashing Caution Light Tree Trimming Proposal
o The Board discussed a proposal with several options received from ABC Tree Services,
including the removal of a large oak tree obstructing visibility of the flashing light on
Immokalee Road.
o To do the work with proper trimming will cost$1,945.
o To remove five oak trees,clear utility wires and interior cleaning will cost$980.
On MOTION by Mr. Coombs seconded by Mr. Coghlan with all in
favor the bid from ABC Tree Services to cut down one oak tree
closest to the flashing light on Immokalee Road in an amount not-
to-exceed$800.
o Mr. Parrott noted he is being sued in civil court by a resident regarding an altercation
after a prior CDD meeting.
o He asked for assistance for representation from either the District Attorney or the
insurance company.
o Mr. Teague was in contact with Mr. Parrott today. The District Attorney was given a
copy of the court order for his review.
o Mr. Parrott feels his homeowner insurance will cover the case. His attorney for his
criminal case feels it will be covered under his homeowner insurance.
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November 17,2014 Heritage Greens C.D.D.
o He requested the audio recording be reviewed by the District Manager as well as a copy
of the recording.
o He commented if he has to go to court,many people will be subpoenaed.
B. Discussion on Gate Hours
C. Discussion on Guard Hours
o The Board discussed changing the hours for gate closures. New hours for security will be
7:00 p.m. until 4:00 a.m. during the months of December,January and February.
o Residents will be notified of the hour changes and the need to use their clickers.
Notification will be posted on signs,the website and Channel 195.
o Staff will receive one hour overtime pay during the three months.
On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in
favor the hours for security gates during December 2014, January
2015 and February 2015 will be 7:00 p.m. to 4:00 a.m. and staff
was authorized to receive one hour overtime.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Follow-Up Items
o Mr. Teague noted his only follow up item not on the agenda was the question regarding
I leritage Greens Enterprises LLC. It was for signage that was already ordered.
B. Special Detail Reports(Information Only)
o Mr. Teague noted one citation was issued on October 31,2014.
o The Board made a request to instruct officers on weekend patrol to ticket anyone parking
illegally within 15 feet of a fire hydrant.
o Posting orders to have the guard call police if they see this occurring was discussed.
o Parking on the wrong side of the street is also a regulation that should be enforced.
C. Approval of Financial Statements
o Mr. Teague reviewed the financials.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the financial statements were accepted.
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Na i/2,m i? : o i Heritage Greens C.D.D.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
o Mr. Parrott and the other Supervisors thanked Mr. Michaelson for his service on the
Board.
o Mr. Marshall wanted the agreement with the Community Association for cleaning
services by the HOA be discussed at the next Board meeting, including the guard locking
and unlocking the clubhouse facilities. He asked staff to obtain proposals for cleaning the
guardhouse.
o Ms. Coghlan commented she thought the Board voted to take the gate down at the wall
for access to the school. The Chairman asked that Mr. Faircloth look into this.
o Ms.Coghlan noted there is a raised sidewalk at 1871 Morning Sun Lane.
o Mr. Coombs thanked Mr. Michaelson for his service to the community. He also wished
everyone a Happy Thanksgiving.
ELEVENTH ORDER OF BUSINESS Audience Comments
o An audience member commented Waste Management has not cleaned up the stains.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Ms. Coghlan seconded by Mr. Marshall with all
in favor the meeting was adjourned at 7:29 p.m.
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Calvin Teague George Coombs
Secretary Chairman
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