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Resolution 2015-006 RESOLUTION NO. 2015-0 6 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRMAN TO SIGN AND SUBMIT A SECTION 5310 GRANT APPLICATION, INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE FLORIDA DEPARTMENT OF TRANSPORTATION, REVISE AND EXECUTE ANY REQUIRED DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE COUNTY,ANY SUCH GRANT AWARDED. WHEREAS, 49 U.S.C.§ 5310 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide mass transportation services to meet the special needs of elderly individuals and individuals with disabilities; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, the Collier County Transportation Disadvantaged program has obtained funds that are used for the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of Collier County; and WHEREAS,the Collier County Local Coordinating Board (LCB) has requested that the Collier County Board of County Commissioners apply this year for FTA 49 U.S.C.§ 5310 funds in order to purchase vehicles to transport the elderly and disabled residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida, that: 1. It's Chairman is hereby authorized to revise and execute any and all documents necessary to apply for the Federal Transit Administration Section 5310 Grant, including executing the Certification and Assurance to FDOT document, a copy of which documents are attached hereto, to approve any budget amendments necessary to receive these funds, and to accept these funds on behalf of the County. 2. Any decision to terminate or otherwise not accept the Grant shall first require approval by the Board of County Commissioners as an agenda item. 3. This Resolution shall be effective immediately upon signature by the Chairman. This Resolution adopted after motion, second and majority vote favoring same,this 13th day of January, 2015. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By. 4,, • _ By. / .,(4...6e ,. ty Clerk TIM NANCE, CHAIRMAN Attest as e 1 signature only` y. 7 .ved as to and legality: il Scott R. Teach,Deputy oun Attorney 0 APPLIES TO APPLICANTS FOR CAPITAL ASSISTANCE (ONLY) Checklist for Application Completeness Name of Applicant: Collier County Board of County Commissioners Check One: First Time Applicant: Previous Applicant: X The following must be included in the Section 5310 Grant application in the following order: Ai This checklist i Applicant's cover letter(use FDOT provided cover letter) \i Two(2)copies of the governing board's Resolution Exhibit A-1: Fact Sheet Ai Application for Federal Assistance(Form 424, Code 20.513) n/a Operating and Administrative Expense and Revenue Form Ai Current Vehicle and Transportation Equipment Inventory Form Ai Capital Request Form q Exhibit A: Current System Description Ai Exhibit B: Proposed Project Description Ai Forms C-1 and C-2 (Operating and Administrative Expenses &Revenues) Ai Exhibit C: Public Hearing Notice and Publisher's Affidavit(for public agencies only) ' Exhibit D: Leasing Ai Exhibit E: Federal Certifications and Assurances n/a Exhibit F: Certification of Equivalent Service(if grant is for non-accessible vehicles) Ai Exhibit G: Applicant Certification and Assurance to FDOT n/a Exhibit H: Protection of the Environment(if grant is for facilities) ' Exhibit I: Coordinated Public Transit-Human Services Transportation Plan ± Exhibit J: Standard Lobbying Certification Form Ai Exhibit L: Coordination n/a Exhibit M: Standard Transportation Operating Procedure(if agency receives 5310 funding only) n/a Copy of Certification of Incorporation(if a private-non-profit agency) n/a Proof of non-profit status(if a private-non-profit agency) Ai Copy of the Title VI Plan If grant is for facilities: n/a Copy of cover letter sent with application submitted to Local Clearinghouse Agency/RPC Date: FOR DEPARTMENT USE ONLY Date: Letter received from the Local RPC/Clearinghouse 0 Co ler County Public Services Division Public Transit & Neighborhood Enhancement Tuesday, January 13, 2015 Michelle S. Peronto Local Agency Program Coordinator FDOT, District One, Procurement Office 801 North Broadway Avenue Bartow, Florida 33830 Re: 5310 Grant Submittal Dear Ms. Peronto: Collier County submits this Application for the Section 5310 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County would like your consideration for funding in both the urban and rural 5310 grant funds. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on the 13th day of January, 2015 with two (2) original resolutions or certified copies of the original resolution authorizing the Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, Michelle E. Arnold Director, Public Transit & Neighborhood Enhancement Collier Area Transit 041F yy`C Public Transit&Neighborf ood Enhancement•3299 Tamiami Trail E.,Suite 103•Naples,Florida 34112-5746.239-252-5840•FAX 239-252-6628•wwaw.colliergov.net EXHIBIT A-1 FACTSHEET CURRENTLY IF GRANT IS * July 1, 2014—June 30, 2015 AWARDED July 1, 2015 —June 30, 2016 1.Number of one-way passenger trips.* 84,465 84,465 PER YEAR 2.Number of individuals served 938 938 unduplicated (first ride per rider per fiscal year). PER YEAR** 3.Number of vehicles used for this Average of 4 per day Average of 4 per day service. ACTUAL 4. Number of ambulatory seats. 11 11 AVERAGE PER VEHICLE (Total ambulatory seats divided by total number of fleet vehicles) 5.Number of wheelchair positions. 3 3 AVERAGE PER VEHICLE (Total wheelchair positions divided by total number of fleet vehicles) 6. Vehicle Miles traveled. 1,137,123 1,137,123 PER YEAR 7. Average vehicle miles 3167 3167 PER DAY 8. Normal vehicle hours in operation. 163 163 PER DAY 9. Normal number of days in operation. 7 7 PER WEEK 10. Trip length (roundtrip). 24 miles 24 miles AVERAGE Estimates are acceptable. The information listed should be specific to the Section 5310 funds and not agency wide. * One way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported, then exits the vehicle. Each different destination would constitute a passenger trip ** The unduplicated riders are for current year and the subsequent year once the grant is awarded OMB Number:4040-0004 Expiration Date:8/31/2016 Application for Federal Assistance SF-424 *1.Type of Submission: *2.Type of Application: *If Revision,select appropriate letter(s): Preapplication ®New ®Application ❑Continuation *Other(Specify): 0 Changed/Corrected Application El Revision *3.Date Received: 4.Applicant Identifier: 11/24/2014 N/A 5a.Federal Entity Identifier: 5b.Federal Award Identifier: N/A State Use Only: 6.Date Received by State: 7.State Application Identifier: 1001 8.APPLICANT INFORMATION: *a.Legal Name: Collier County Board of County Commissioners *b.Employer/Taxpayer Identification Number(EIN/TIN): *c.Organizational DUNS: 59-6000558 0769977900000 d.Address: *Streetl: 3299 Tamiami Trail East #103 Street2: *City: Naples County/Parish: *State: FL: Florida Province: *Country: USA: UNITED STATES *Zip/Postal Code: e.Organizational Unit: Department Name: Division Name: PublicTransit&NBHD Enhancement Public Services f.Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. *First Name: Yousi Middle Name: *Last Name: Cardeso Suffix: Title: Operations Analyst Organizational Affiliation: Employee *Telephone Number: 239-252-5886 Fax Number: 239-252-6754 *Email: yousicardeso @colliergov.net 9 Application for Federal Assistance SF-424 *9.Type of Applicant 1:Select Applicant Type: B: County Government Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: *Other(specify): *10.Name of Federal Agency: Federal Transit Administration 11.Catalog of Federal Domestic Assistance Number: 20.513 CFDA Title: Section 5310 *12.Funding Opportunity Number: *Title: Enhanced mobility of seniors and individuals with disabilities program. 13.Competition Identification Number: Not Applicable Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): Add Attachment Delete Attachment View Attachmer! *15.Descriptive Title of Applicant's Project: Capital Assistance for replacement of paratransit vehicles that have outlived their useful life and for fleet expansion. Attach supporting documents as specified in agency instructions. Add Attachments 9 Application for Federal Assistance SF-424 16.Congressional Districts Of: *a.Applicant 19&25 *b.Program/Project Attach an additional list of Program/Project Congressional Districts if needed. i jl Add Attachment W 17.Proposed Project: � _co *a.Start Date: 07/01/2015 *b.End Date: 06/30/2016 18.Estimated Funding(S): ?� ;. ti O *a.Federal 446,602.00 , . • --7. m R- d *b.Applicant 55,825.00 .,l *a State 55,825.00 q X. Q ,N• *d.Local ai 0 , *e.Other *f. Program Income *g.TOTAL 558,252.00 *19.Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a.This application was made available to the State under the Executive Order 12372 Process for review on >, 0 b.Program is subject to E.O. 12372 but has not been selected by the State for review. > o ® c.Program is not covered by E.O. 12372. ca eaD Q *20.1s the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) = 0 0 Yes ®No Eg U If"Yes",provide explanation and attach c*0.,, i Q 21.*By signing this application,I certify(1)to the statements contained in the list of certifications**and(2)that the statements o herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to > H comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may 2 subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) tz **I AGREE 1 o **The list of certifications and assurances, or an intemet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. *First Name: Tern Tim Middle Name: *Last Name: -. 1211-1-L12 NanC.IP Suffix: *Title: Chairman *Telephone Number: 239-252-8605 Fax Number: *Email: tomhenning @colliergov.net *Signature of Authorized Representative: M t G e *Date Signed: 1/13/15 -7--?/ c yi m C) C) 0 = N. N- N- N- co a) CT Cn C� LL O r r r N N N M M M o o O 0 0 0 0 0 0 0 0 r r r r \ \ \ \ \ \ \ \ \ r r r \ \ N V^ CO O CO CO I) CO CO 0 00 O) 0 O O 1- N N N C° 13)v 0 r o 0 0 0 O O O o O r r r r r r r r r C >- >' >' >' } > 1- >. >' } >- >- >- } >- )- >- >' >-. U 11 U LL LL L.L. LL LL LL LL U < L.L. U L1. 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O 0 0 C7 U U U U U I ° 8 ° 8 ° 0 ° 0 (90 (90 Fes- H H W > U > C H w. m v) 0 Z ° N H I- I-- H I- I- I- I- I- I- I-- H H I- I- I- I- E- H H H -0 w -a in W W W W W UJ W W W W LU W W W W W W W W W W co ae c' iii J J J J J J J J J J J J J J J J J ,_.) ,_ ,,, I- N� �° R 000000000000 0 0 0 0 0 0 0 0 0 0 I1 Q.' cC fY W Ct CC NY CC CC 2 CC CC Q' R' CC CC cc Cr~ c4 fL C ��- � 2 > > > > > > > > > > > > > > > > > > > > > > N LA U C W W W W W W W W W W W W W LU LU W W W W W W I 2 2 2 2 2 2 2 2 2 2 I I I 2 I 2221 = E j CAPITAL REQUEST FORM VEHICLE REQUEST R or E (a) Number Description (b)(c) Estimated requested www.tripsflorida.org Cost R 3 Standard cutaway diesel vehicles w/ 14 seats $315,360 E 4 Special needs transit vehicle—MV 1 $218,392 Sub-total $533,752 EQUIPMENT REQUEST © R 7 Two-way communication mobile radios $24,500 Sub-total $24,500 (a) Replacement(R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' gasoline bus with lift, 12 ambulatory seats,and 2 wheelchair positions. (c) Show mobile radios and identify the type of radio (i.e. two way radio or stereo radio), computer hardware/software,etc. under"Equipment Request." VEHICLE SUBTOTAL$533,752_+EQUIPMENT SUBTOTAL$24500^$ 558.252 (x). (x)X 80%=$ 446,602 [Show this amount on Form 424 in block 15(a)] bJ EXHIBIT A System Description Collier Area Transit (CAT) & Collier Area Paratransit (CAP) 1) An overview of the organization including its mission, program goals and objectives. CAP's Mission is; "Identify and safely meet the transportation needs of Collier County, through a courteous, dependable, cost effective and environmentally sound team commitment." The Collier County Local Coordinating Board Mission is, "To carry out a coordinated and comprehensive approach to planning, developing and providing transportation services that meet the needs of transportation disadvantaged persons." There are six goals that support the mission which were adopted in its Transportation Disadvantaged Service Plan(TDSP). For every goal there are between four and thirteen objectives. The six goals can be summarized in implementing and providing an efficient, effective and safe coordinated transportation system that provides quality services. The last goal states securing the necessary funding to meet all six goals which is the ultimate purpose of this grant application. 2) Organizational structure, type of operation, number of employees, and other pertinent organizational information. Collier Area Transit (CAT) provides residents and visitors of Collier County with an accessible mode of travel. These include seven days a week of fixed route and paratransit public transit services with approximately 18 routes per system on a daily basis. Collier County is considered a complete brokerage system, contracting all of its operations to Keolis Transit America. They currently have 105 employees to run the CAT operations of which approximately 35 are dedicated to the paratransit service. The Collier County Board of County Commissioners serves as the Community Transportation Coordinator(CTC) for Collier County. As the management company for the CTC, CAT performs the basic elements of coordination for the Paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, reporting and many other related functions. Paratransit service is provided seven days a week to the citizens of Collier County under two distinct programs ADA and Transportation Disadvantaged; these includes individuals with disabilities, low income, and elderly in both the urbanized and non-urbanized areas of the County. The Medicaid program has been managed by a private provider since July 1st of 2012. Service is provided under contract to Keolis using vehicles provided and owned by the County. 3) Who is responsible for insurance, training and management, and administration of the agencies transportation programs? The management of the Keolis contract is conducted by the Collier County Public Transit and Neighborhood Enhancement(PTNE) Department. Keolis is responsible for the day to day transit operations of the transit system including hiring, training and management of the bus operators and customer service personnel. They are also responsible for the insurance of all of CAT/CAP's vehicles. 4) Who provides maintenance? Collier County's Fleet Department is responsible for the maintenance of all of Collier County owned transit vehicles with the help of the operations vendor for coordination. 5) Number of transportation related employees Currently there are 110 transit related employees. bJ 6) Who will drive the vehicle, number of drivers, CDL certifications, etc? The vehicles requested with this grant application pertain to the paratransit system which consists of 35 drivers. Since the vehicle will be replacement or expansion to the spare ratio,no new drivers will be hired at the moment. Due to the number of seats on these vehicles no CDL certification is necessary. 7) A detailed description of service routes and ridership numbers. Collier Area Transit's paratransit program covers the entire county and operates an average of 20 routes and or manifests each day using Collier County owned vehicles. A total of 84,465 one-way trips were provided during the state fiscal year 2014. bJ EXHIBIT B Proposed Project Description 1. Is the project to continue the existing level of services, to expand present service, or to provide new service? How will a grant award be used? How more hours of service will be provided? Will it expand service to a larger geographic area? Specify the shorter headways? How many more trips will be provided? Please explain in detail. Collier County is requesting FTA Section 5310 funds to purchase three replacement vehicles and four mobility venture vehicles for expansion of the spare ratio. These vehicles will be to continue the existing level of service. The county is also requesting seven two-way communication radios for these vehicles. Historically the two-way radios had been moved from the old replacement vehicle to the new one and due to the age of the radios they needed continued repairs which in turn mean the vehicle is down because the radios are installed in the vehicles. 2. If a grant award will be used to maintain services as described in Exhibit A, specifically explain how it will be used in the context of total service. The three cutaway vehicles will be used to replace three of our vehicles that have reached their useful life and the spares will be used as a vehicle brakes or needs to have a preventive maintenance. With an average of 20 routes a day and an inventory of 22 vehicles the room for failure is very little. By purchasing additional vehicles it will allow the paratransit system to be able to maintain the preventive maintenance schedule while ensuring that adequate vehicles are available to maintain the level of service. 3. Give a detailed explanation of the need for the vehicle and provide evidence of the need. According to the Federal guidelines the useful life of a small bus or specialized van which is the type of vehicles proposed for replacement on this application is 4 years or 100,000 miles. As the inventory above shows these three vehicles have already surpassed their useful life based on the mileage. By the time their replacement is received they would each have an average of 64,500 additional miles. As the Community Transportation Coordinator, we would like to be able to replace high mileage vehicles. High mileage vehicles require increased maintenance expenses compared with lower mileage vehicles and for this reason the county is requesting the purchase of additional spares as well in order to maintain the level of service being provided. 4. Will a grant award be used to replace existing equipment or purchase additional vehicles/equipment? Provide details. The grant award will be used to replace the three existing paratransit vehicles with radios and also to add four new vehicles with radios. 5. Identify vehicles/equipment being replaced and list them on the "Current Vehicle and Transportation Equipment Inventory"form, provided elsewhere in this manual. Our current vehicle inventory is supplied elsewhere in this grant application. 6. Describe agency's maintenance program and include a section on how vehicles will be maintained without interruptions in service (who, what,where, and when). "All of the preventive maintenance inspections are performed in-house by the County Fleet Department and scheduled by mileage projections. The Collier Area Transit uses the FDOT recommended "A, B and C" level inspections using 6,000 mile intervals. The Fleet Management Department Shop Manager runs daily reports to track and schedule preventive maintenance (PM) services. Oil changes are performed on the PM schedule. Oil sampling is done at random or on suspect engines. Coolant is checked regularly by PH strip during PM inspections and services. Vehicle mileages are recorded each evening while the vehicle is being fueled by the Fleet Management Department and entered into the FASTER software system. The Shop Manager tracks the upcoming preventive maintenance inspections through the FASTER software program." The above is from the Collier Area Transit Preventive Maintenance Plan. 7. If vehicles/equipment are proposed to be used by a lessee or private operator under contract to the applicant, identify the proposed lessee/operator. a. Include an equitable plan for distribution of vehicles/equipment to lessees and/or private operators. Not applicable to Collier County. 8. Each applicant shall indicate whether they are a government authority or a private non-profit agency, provide a brief description of the project which includes the counties served, whether the applicant shall service minority populations and whether the applicant is minority-owned. Collier County's public transit is governed by the Board of County Commissioners, a local government agency. Collier Area Paratransit serves the residents of Collier County. 9. Agencies receiving Section 5310 funds must collect both quantitative and qualitative data (detailed in the Threshold Criteria section on page 7)to capture overarching program information as part of the Section 5310 annual report, Please outline how your agency will collect the quantitative and qualitative data required as a Section 5310 recipient. i.e. What will the time frame be/how will it be incorporated into program operations? What tools will be used to collect the data? Collier Area Paratransit utilizes Route Match in conjunction with Avail technologies to collect the necessary quantitative and qualitative data for analysis. The data includes ridership, geographical, trip and other types of information. 10. Fully explain Your Transportation Program a. Service hours, planned service, routes and trip types The pickup time may be as early as 4:00 AM and the latest pickup time may be as late as 6:00 PM. Our paratransit has 20 routes that cover trips in the Naples, Everglades City, Immokalee and Marco Island area. The trip types Collier provides are medical, nutritional, employment, educational or personal. b. Staffing—include plan for training on vehicle equipment such as wheelchair lifts, etc. All new drivers are required to complete a training program prior to operating a vehicle. In addition all drivers must attend monthly safety trainings which include training on vehicle equipment. b. Records maintenance—who, what methods, use of databases, spreadsheets etc. All sensitive records are maintained under lock and key. Other records are kept for seven years in an archive room or electronically depending on the document i.e. manifests are in the Route Match Software. d. Vehicle maintenance—who, what, when and where All vehicles utilized for the County public transportation system are maintained in safe and operational condition by the County's Fleet Management Department. The Fleet Management Department provides for regular preventative maintenance of all vehicles at the CAT Operations Center located at 8300 Radio Road. e. CDL requirements— Due to the number of seats and size of these vehicles no CDL certification is necessary. f. System safety plan— Collier Area Transit has a System Safety Plan in place that is available upon request. g. Drug free work place— Collier Area Transit has a Substance Abuse Policy in place that includes the Requirements of the Drug- Free Workplace Act. FORM C-1 TRANSIT-RELATED OPERATING and ADMINISTRATIVE EXPENSES Name of Applicant: Collier County Board of County Commissioners Applicant Fiscal period start and end dates: 10/1/14 to 9/30/15 EXPENSE CATEGORY EXPENSE $ Labor (501) $106,300 Fringe and Benefits(502) $22,100 Services(503) $87,600 Materials and Supplies(504) $45,300 Vehicle Maintenance(504.01) $785,100 Utilities (505) $27,900 Insurance(506) $10,700 Licenses and Taxes(507) Purchased Transit Service(508) $2,209,316 Miscellaneous(509) $268,400 Leases and Rentals (512) Depreciation (513) TOTAL EXPENSE $3,564,716 FORM C-2 OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE CATEGORY REVENUE $ Passenger Fares for Transit Service(401) $203,000 Special Transit Fares(402) Other(403—407) (identify by appropriate code) TOTAL OPERATING REVENUE $203,000 OTHER REVENUE CATEGORY Taxes Levied Directly by the Transit System(408) Local Cash Grants and Reimbursements(409) $2,291,200 Local Special Fare Assistance (410) State Cash Grants and Reimbursements (411) $781,703 State Special Fare Assistance(412) Federal Cash Grants&Reimbursements (413) $288,813 Interest Income (414) Contributed Services(430) Contributed Cash (431) Subsidy from Other Sectors of Operations(440) TOTAL OF OTHER REVENUE $3,361,716 GRAND TOTAL ALL REVENUE $3,564,716 EXHIBIT C Public Notice bJ EXHIBIT D Leasing MEMORANDUM for FTA 5310 Date: 1/13/15 Tim Nance / From: 4�rFetrnit�, Chairman � /a Q (Typed name and title) (Signature) Collier County Board of County Commissioners (Typed or printed agency name) To: Florida Department of Transportation,District Office Modal Development Office/Public Transit Subject: YEAR 2015 GRANT APPLICATION TO THE FEDERAL TRANSIT ADMINISTRATION, OPERATING OR CAPITAL ASSISTANCE FOR ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAM, 49 UNITED STATES CODE SECTION 5310 Leasing Will the ,as applicant to the Federal Transit (Name of applicant agency) Administration Section 5310 Program,lease the proposed vehicle(s)(or any other equipment that may be awarded to the Applicant)to a third-party? Yes X No If yes,specify to whom: NOTE: It is the responsibility of the applicant agency to ensure District approval of all lease agreements. •ppiro - as to for •nd� gal ity DTAGPer E. BROCK, CLERK �_ , \ Scott Teach,Deputy County Attcrncy V; - �_` i -Attest as _ u wi1v signature only. oyJ EXHIBIT E Federal Certifications and Assurances t ,,, https,,' Rates n b,fta:dot.gov/teamo,e i ecipientilhiod ecs ; nt Vie , er_ip.asp' rante ;; _1r?2&&GU1D P QDUC: Ail. - 11 ‘`",411 NI 1, ,,:e44' '#0° ,,,,5,,,%,"+, View i" Modify Recipient General Contact Persons I:ert'S a.Assurances Codes `Payment CodesI Civil Fights I Organization: Cat I Description L Applicable NA Cart date r Text 3' P E U I P E D F E A C H A P P U G A U T ,/ 11 2112014 p 32 LOSSY7NIG v,',' 11r'21f2�314 003 PROCUREf,4E'.T AttD PROCUREMENT SYSTE s,/! 11121)2014 04 PRIVATE SECTOR PROTECTIONS a,: 11:21.2014 1 Affirmation of Certifications and Assurances FEDERAL Fl CAL YEAR 2015 FTA CERTIFICATIONS Arl2 ASSURANCES SIGNATURE E PAGE {Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project) AFF@??E.N>tT1Of,l OF APPLICANT Offieiars Flame Stec'en Y Carnet! I PIN: C RTIIF7 Atforr►e-y's Name: Sett R Teach .'. .. UV J EXHIBIT G APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application under U.S.C. Section 5310 dated January 13,2015 : 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Florida Statues: a. Section 341.051-Administration and financing of public transit and intercity bus service programs and projects b. Section 341.061 (2)-Transit Safety Standards; Inspections and System Safety Reviews 3) It shall comply with Florida Administrative Code(Does not apply to Section 5310 recipients only): a. Rule Chapter 14-73 -Public Transportation b. Rule Chapter 14-90 -Equipment and Operational Safety Standards for Bus Transit Systems c. Rule Chapter 14-90.0041 - Medical Examination for Bus System Driver d. Rule Chapter 41-2 -Definitions 4) It shall comply with the Department's: a. Bus Transit System Safety Program Procedure No. 725-030-009(Does not apply to Section 5310 recipients only) b. Public Transit Substance Abuse Management Program Procedure No. 725-030-035 (Does not apply to Section 5310 recipients only) c. Transit Vehicle Inventory Management Procedure No. 725-030-025 d. Public Transportation Vehicle Leasing Procedure No. 725-030-001 e. Guidelines for Acquiring Vehicles f. Procurement Guidance for Transit Agencies Manual (Does not apply to Section 5310 recipients only) 5) It has the fiscal and managerial capability and legal authority to file the application. 6) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 7) It will carry adequate insurance to maintain,repair,or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 8) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 9) It will return project vehicles/equipment to the Department if, for any reason,they are no longer needed or used for the purpose intended. 10) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 11) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of the Department. 12) It will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 13) It will notify the Department and request assistance if a vehicle would become unserviceable. 14) It will submit an annual financial audit report to the Department, if required by the Department. Tim Nance Date: 1/13/15 —Tom1etmtrr Chairman (Typed name and title oS authorized representative) 4,2_ • ;� •. ••• '' (Signature of authorized representative) ATTEST 4 ..• f! DWIGHT E;BR®CK, Approved as to form and legality NW, 11 I `tr ' airman S Scott R.Teach, Deputy County Attorney A tteS signature only. EXHIBIT I Coordinated Public Transit-Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated January 13, 2015: 1) This grant request is included in a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1G. 2) The name of this coordinated plan is provided below. Collier County Transit Development Plan(TDP) 3) The agency that adopted this coordinated plan is provided below. Collier County,Collier Area Transit&Paratransit 4) The date the coordinated plan was adopted is provided below. June 24,2014 5) The page number of the coordinated plan that this application supports. Please submit a copy of the page along with his form. Page 33 Goal #2 Objective 2.1.3 Date: 1/13/15 Signature: / Ur�GG2 �N ce , rrig, Chairman Typed name and title ATTEST r . A roved as to rm nd legality DWIGHT I;' CKLCLERK ) Scott R.Teach,Deputy County Attorney Attest as to . _ $ signature only. d� En m a) E c C I m@ (c) � � Ca y C mom g mco 1E U •) va o > m o � co o c ,- C Cfl a) j O N >,U 'co 0 O 3 m '-- -0 O tan) N U C •N N `- M H y O C_ N y O C L < '5 rn `o o ..., t Cn a) c v Q c m - 0173 < 6 E �) = w 3@ F- Q m 1� O p O w y 0 O 750 .E' ,..- 'O' N M 0 -0 m .a � .5 0 rn a) C U B m U N E a) o ,E +� d 0 -0 `Z' C ti O m C -p `C O a t C U Z a) @ C Y 7 2 N ,O C 3 o N@ - o co t ,Q- a) Q. a O U ,2 U > N 3 'c C U U O C) () Q) > '6 a) co N a) a) N 3 o m (n ) 'd C N E a) m m m E o � S ._ ,T co s m m ,5 y -0 N co ° m uo) C 3 C6 1 3 N O C Y c 0) 0 E CH- 04- C '- CCc- CoC CO tl) < 0 L ' 3 o y ' 0 N v m � U aio cnUEmm Nm � ,(0 c`pm o a o o �° � � 3 a) E c �' m 0o y U tea) • -0 E ,;p),c •ei 0, -- C = CE. > oc�a Zr) COoN 1° o0a U3 co a d u) CM p 'c a) -c a U a) a) C U O 2 - E 3 m -a vQ w _ >' o cD 'w a3 -c c a0 o 2 � m m � .r - rn0o `o i_ @ U) C cps Eo > 30 := 6" o L C m U _ >, w O Z U H y= a 0 j, a. 0 . o U . c _cc = Q m m m a) m z � 3@ o y� m � U c m� ami `= •o CL o E m /) H m � U 3 c)UY >, o '@ m � o ci) N Q L 00) 0 N O5�' 0 -58_ Lv) w - '- C 3 `p °) OE 0 0 U j j C y 3 N a) O U O as 0 N — L oE � 3a) " moEa�i °' ,e CU3EE o >'m• ' (� C Q - E O 1- 0- 2 - w "a N- Z• aC) N v-, n a) via d 0 o < 2 -5 O M C C 0 3 N a) a) E 3 N > O\ y am UU a U aC Ucn .- m cv Qs, sa . pv- m 4 y ' CO V > I- � (0 co CD C _ co co C c j m m Z Z Z me a c'p 0 0 E _ co U c a) a) ia'u) a) 3 -0 0 a) o c N CO M O C 0 > . 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N c O o) o o w )n —° co E Qf° E C .a > coy o. c) @ o a) 3 (.0 a -0 N m ' o f o • 3 ,a) a) m o 3 - p C C 3o •C O m @ .- , 0 O 'C 2 C a M O .E O O C > U +J m m o76 - L 07 O N a) U 00- , ,- .7.. t '7 ,- 000c. — — w a) U @ -0 > .0 N ' .cc Cl) m 4) Cl) 13 3p �n a) o C w -0 a) < ) 0 E cv o a) 0)0 c >' m N coo > o a) 3 3 to rn >+ 3 m a) cOZaE o > E a) > cn mE — "0 o >, -- cao C 00 m o O •c m O C0 m C •R ° E O o 6 C o Ca 0 U m c a) U � v) .E U U aa0Daa m aa) U c .S m Ua > p U ° iv .2 m o n , ,- N M d• 0 d01 N 1- r y > N N N N N C.) = Cl) > cV U O c ∎ a) Ca N N co CO - CD 0 'c c 'c c c e EXHIBIT J Standard Lobbying Certification Form NOTE: All grant awards issued to a recipient in the amount of$100.000 or more must include a signed standard lobbying form. The undersigned [Contractor] certifies,to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract,grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," (a copy the form can be obtained from http://www.dot.state.fl.us/transit/Pages/grantsadministration.shtm) in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants, and contracts under grants, loans,and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor,Lkx Lvc4c , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition,the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. /€11d--(4.4.e_ Signature of Contractor's Authorized Official Tim Nance Te444-1-4e,nri14g, Chairman Name and Title of Contractor's Authorized Official 1/13/15 ° ' Date r� ilr"f, i ATTEST : p rov d as to nd legality DWIGHT-E. BROCK, CLERK Scott R. Teach, Deputy County Attorney iJ einno+ura frnhI fForka Commms,on for the Exhibit L Tronsportotion July 9, 2013 Disodvantoged Ms. Michelle Arnold Rick Scott Collier County Board of County Commissioners/Collier Area Transit Governor 3299 East Tamiami Trail, Suite 103 David Darm Naples, FL 34112 Chairperson Mike Willingham Subject: Collier County Community Transportation Coordinator Designation Vice Chairman Memorandum of Agreement (MOA) # TD1303 Steven Holmes Dear Ms. Arnold: Executive Director Enclosed is the executed MOA for your records. As you know, the Commission for the Transportation Disadvantaged (Commission) approved Collier County Board of County Commissioners/Collier Area Transit, to serve as the Community Transportation Coordinator for Collier County. This designation is effective July 1, 2013 through June 30, 2018. Pursuant to the MOA, a new 2013-18 Transportation Disadvantaged Service Plan (TDSP) shall be submitted to the Commission no later than 120 calendar days from July 1, 2013 (October 28, 2013). This TDSP must be approved by the Local Coordinating Board prior to submission to us for approval. Please coordinate this effort with the Collier County MPO as your Designated Official Planning Organization. As a reference, the Instruction Manual for the MOA and TDSP is located on our website at: http://www.dot.state.ti.us/ctd/programinfo/programdevelopmentsection. Thank you for your continued support and participation in the coordinated transportation system of Collier County. If you have any questions or need any additional information, please contact me at(850) 410-5712. Sincerely, (.)_z 614 h John Irvine Area 6 Project Manager Enclosure: Executed Memorandum of Agreement cc: Ms. Lucy Ayers, Collier MPO (email only) Suwannee Street,MS-49 Tallahassee,FL 32399-0450 Phone:(850)410-5700 set Toll Free:(800)983-2435 Fax:(850)410-5752 www.d ot.state.fl.u sictd Contract# TD1303 Effective: 7/1/13 to 6/30/18 STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEMORANDUM OF AGREEMENT This Memorandum of Agreement is between the COMMISSION FOR THE TRANSPORTATION DISADVANTAGED, hereby referred to as the "Commission," and Collier County Board of County Commissioners/Collier Area Transit, 3299 East Tamiami Trail, Suite 103, Naples, FL 34112, the COMMUNITY TRANSPORTATION COORDINATOR, designated pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for the community that includes the entire area of Collier county(ies), and hereafter referred to as the "Coordinator." This Agreement is made in consideration of the mutual benefits to both parties; said consideration acknowledged hereto by the parties as good and valuable consideration. The Parties Agree: I. The Coordinator Shall: A. Become and remain totally apprised of all of the Transportation Disadvantaged resources available or planned in their designated service area. This knowledge will be used to plan, coordinate, and implement the most cost effective transportation disadvantaged transit system possible under the economic and other conditions that exist in the designated service area. B. Plan and work with Community Transportation Coordinators in adjacent and other areas of the state to coordinate the provision of community trips that might be handled at a lower overall cost to the community by another Coordinator. This includes honoring any Commission-approved statewide certification program that allows for intercounty transportation opportunities. C. Arrange for all services in accordance with Chapter 427, Florida Statutes, and Rule 41-2, FAC, and as further required by the Commission and the local Coordinating Board approved Transportation Disadvantaged Service Plan. D. Return any acquired profits or surplus funds originating through the course of business as the Coordinator that are beyond the amounts(s) specifically identified and approved in the accompanying Transportation Disadvantaged Service Plan. Such profits or funds shall be returned to the Coordinator's transportation system or to any subsequent Coordinator, as a total transportation system subsidy, to be applied to the immediate following operational year. The Coordinator will include similar language in all coordination contracts to assure that transportation disadvantaged related revenues are put back into transportation disadvantaged services. Rev. 04/02/2012 E. Accomplish this Project by: 1. Developing a Transportation Disadvantaged Service Plan for approval by the local Coordinating Board and the Commission. Coordinators who are newly designated to a particular service area shall submit a local Coordinating Board approved Transportation Disadvantaged Service Plan, within 120 calendar days following the execution of the Coordinator's initial memorandum of agreement with the Commission, for approval by the Commission. All subsequent Transportation Disadvantaged Service Plans shall be submitted and approved with the corresponding memorandum of agreement. The approved Transportation Disadvantaged Service Plan will be implemented and monitored to provide for community-wide transportation services for purchase by non-sponsored transportation disadvantaged persons, contracting social service agencies, and other entities that use local, state, or federal government funds for the purchase of transportation for the transportation disadvantaged. 2. Maximizing the use of available public school transportation resources and public fixed route or fixed schedule transit services and assuring that private or public transit, paratransit operators, and school boards have been afforded a fair opportunity to participate to the maximum extent feasible in the planning process and in the development of the provisions of the Transportation Disadvantaged Service Plan for the transportation disadvantaged. 3. Providing or arranging 24-hour, 7-day per week transportation disadvantaged service as required in the designated service area by any Federal, State or Local Government agency sponsoring such services. The provision of said services shall be furnished in accordance with the prior notification requirements identified in the local Coordinating Board and Commission approved Transportation Disadvantaged Service Plan. 4. Complying with all local, state, and federal laws and regulations that apply to the provision of transportation disadvantaged services. 5. Submitting to the Commission an Annual Operating Report detailing demographic, operational, and financial data regarding coordination activities in the designated service area. The report shall be prepared on forms provided by the Commission and according to the instructions of said forms. F. Comply with Audit and Record Keeping Requirements by: 1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation Accounting Consortium Model Uniform Accounting System for Rural and Specialized Transportation Providers (uniform accounting system) for all transportation disadvantaged accounting and reporting purposes. Community Transportation Coordinators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the transportation disadvantaged functions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. Rev. 04/02/2012 2 2. Assuming the responsibility of invoicing for any transportation services arranged, unless otherwise stipulated by a purchase of service contract or coordination contract. 3. Maintaining and filing with the Commission, local Coordinating Board, and all purchasing agencies/entities such progress, fiscal, inventory, and other reports as those entities may require during the period of this Agreement. 4. Providing copies of finance and compliance audits to the Commission and local Coordinating Board as requested by the Commission or local Coordinating Board. G. Retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings. The Coordinator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Commission or this Agreement. They shall have full access to and the right to examine any of the said records and documents during the retention period. H. Comply with Safety Requirements by: 1. Complying with Section 341.061, F.S., and Rule 14-90, FAC, concerning System Safety; or complying with Chapter 234.051, F.S., regarding school bus safety requirements for those services provided through a school board; and 2. Assuring compliance with local, state, and federal laws, and Commission policies relating to drug testing. Conduct drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-employment, randomization, post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration. Comply with Commission insurance requirements by maintaining at least minimum liability insurance coverage in the amount of $200,000 for any one person and $300,000 per occurrence at all times during the existence of this Agreement for all transportation services purchased or provided for the transportation disadvantaged through the Community Transportation Coordinator. Upon the execution of this Agreement, the Coordinator shall add the Commission as an additional named insured to all insurance policies covering vehicles transporting the transportation disadvantaged. In the event of any cancellation or changes in the limits of liability in the insurance policy, the insurance agent or broker shall notify the Commission. The Coordinator shall insure that contracting transportation operators and coordination contractors also maintain the same minimum liability insurance, or an equal governmental insurance program. Insurance coverage in excess of $1 million per occurrence must be approved by the Commission and the local Coordinating Board before inclusion in the Transportation Disadvantaged Service Plan or in the justification of rates and fare structures. Such coverage may be provided by a self- insurance program established and operating under the laws of the State of Florida and written verification of insurance protection in accordance with Section 768.28, Florida Statutes, shall be provided to the Commission upon request. Rev. 04/02/2012 3 J. Safeguard information by not using or disclosing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations (45 CFR, Part 205.50), except upon order of a court, written consent of the recipient, or his/her responsible parent or guardian when authorized by law. K. Protect Civil Rights by: 1. Complying with state and federal laws including but not limited to laws regarding discrimination on the basis of sex, race, religion, age, disability, sexual orientation, or national origin. The Coordinator gives this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire if so requested by the Commission. 2. Agreeing that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that it is binding upon the Coordinator, its successors, subcontractors, transferee, and assignees for the period during which such assistance is provided. Assure that all operators, subcontractors, subgrantee, or others with whom the Coordinator arranges to provide services or benefits to participants or employees in connection with any of its programs and activities are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the Coordinator agrees that the Commission may, at its discretion, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief, to include assistance being terminated and further assistance being denied. L. To the extent allowed by Section 768.28, Florida Statutes, and only to the monetary and other limitations contained therein, indemnify and hold harmless the Commission and all of the Commission's members, officers, agents, and employees; purchasing agency/entity officers, agents, and employees; and the local, state, and federal governments from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Coordinator during the performance of this Agreement, whether direct or indirect, and whether to any person or property to which the Commission or said parties may be subject, except that neither the Coordinator nor any of its sub-contractors will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Commission or any of its members, officers, agents or employees; purchasing agency/entity, officers, agents, and employees; and local, state, or federal governments. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency/entity or Coordinator to which sovereign immunity may be applicable, Nothing herein shall be construed as consent by a state agency/entity or political subdivision of the State of Florida or the federal government to be sued by third parties in any matter arising out of any Agreement or contract. Notwithstanding the foregoing, pursuant to Section 768.28, Florida Statutes, no agency or subdivision of the state shall be required to indemnify, insure, or assume any liability for the Commission's negligence. Rev, 04/02/2012 4 M. Comply with standards and performance requirements of the Commission, the local Coordinating Board approved Transportation Disadvantaged Service Plan, and any purchase of service contracting agencies/entities. Failure to meet the requirements or obligations set forth in this MOA, and performance requirements established and monitored by the local Coordinating Board in the approved Transportation Disadvantaged Service Plan, shall be due cause for non-payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Commission. N. Comply with subcontracting requirements by executing or negotiating contracts for transportation services with Transportation Operators and Coordination Contractors, and assuring that the conditions of such contracts are maintained. The requirements of Part 1, Paragraph E.S. through M are to be included in all contracts, subcontracts, coordination contracts, and assignments made by the Coordinator for services under this Agreement. Said contracts, subcontracts, coordination contracts, and assignments will be reviewed and approved annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Agreement. O. Comply with the following requirements concerning drivers and vehicles: 1. Drivers for paratransit services, including coordination contractors, shall be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle. 2. The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheelchair securement devices, storage of mobility assistive devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver. 3. All vehicles shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. 4. All vehicles providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be scheduled for repair or replacement as soon as possible. Rev, 04/02/2012 5 P. Comply with other requirements as follows: 1. Transport an escort of a passenger and dependent children as locally negotiated and identified in the local Transportation Disadvantaged Service Plan. 2. Determine locally in the Transportation Disadvantaged Service Plan, the use, responsibility, and cost of child restraint devices. 3. Transport with the passenger at no additional charge, passenger property that can be carried by the passenger and/or driver in one trip and can be safely stowed on the vehicle. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices. 4. Provide shelter, security, and safety of passengers at vehicle transfer points. 5. Post a local or other toll-free number for complaints or grievances inside each vehicle. The local complaint process shall be outlined as a section in the local Transportation Disadvantaged Service Plan including advising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the local Coordinating Board. 6. Provide out-of-service-area trips, when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips. 7. Keep interior of all vehicles free from dirt, grime, oil, trash, torn upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide discomfort for the passenger. 8. Determine locally by the local Coordinating Board and provide in the local Transportation Disadvantaged Service Plan the billing requirements of the Community Transportation Coordinator. All bills shall be paid to subcontractors within 7 calendar days after receipt of said payment by the Coordinator, in accordance with Section 287.0585, Florida Statutes. 9. Maintain or have access to a passenger/trip database on each rider being transported within the system. 10. Provide each rider and escort, child, or personal care attendant adequate seating for paratransit services. No more passengers than the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space will be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time. 11. First Aid shall be determined locally and provided in the local Transportation Rev. 04/02/2012 6 Disadvantaged Service Plan. 12. Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. II. The Commission Shall: A. Recognize the Coordinator as the entity described in Section 427.011(5), Florida Statutes, and Rule 41-2.002(4), F.A.C. B. Attempt to insure that all entities with transportation disadvantaged funds will purchase transportation disadvantaged services through the Coordinator's system. III. The Coordinator and the Commission Further Agree: A. Nothing in this Agreement shall require the Commission to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable state law. If any of the provisions of this Agreement is found by a court of law to violate any applicable state law, the purchasing agency/entity will at once notify the Commission in writing in order that appropriate changes and modifications may be made by the Commission and the Coordinator to the end that the Coordinator may proceed as soon as possible with the provision of transportation services. B. If any part or provision of this Agreement is held invalid, the remainder of this Agreement shall be binding on the parties hereto. C. Termination Conditions: 1. Termination at Will - This Agreement may be terminated by either party upon no less than thirty (30) days notice, without cause. Said notice shall be delivered by certified mail, return receipt required, or in person with proof of delivery. 2. Termination for Breach - Unless the Coordinator's breach is waived by the Commission in writing, the Commission may, by written notice to the Coordinator, terminate this Agreement upon no less than twenty-four (24) hours notice. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. Waiver by the Commission of breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement, and shall not act as a waiver or estoppel to enforcement of any provision of this Agreement. The provisions herein do not limit the Commission's right to remedies at law or to damages. D. This agreement will expire unless an extension is granted to the Coordinator in writing by the Commission, in accordance with Chapter 287, Florida Statutes. E. Renegotiations or Modifications of this Agreement shall only be valid when they have been reduced to writing, duly approved by the Commission, and signed by both parties hereto. Rev. 04/02/2012 F. Notice and Contact: The name and address of the contract manager for the Commission for this Agreement is: Executive Director, 605 Suwannee Street, MS-49, Tallahassee, FL 32399-0450. The representative/position of the Coordinator responsible for administration of the program under this Agreement is: Michelle Arnold, Director Alternative Transportation Modes Department 3299 East Tamiami Trail, Suite 103, Naples, FL 34112 In the event that either party designates different representatives after execution of this Agreement, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Agreement. This document has been reviewed in its entirety and approved by the Local Coordinating Board at its official meeting Id on May 12, 2013. D'YY) i Coor nating Board Chairperson Donna Fiala WITNESS WHEREOF, the parties hereto have caused these presents to be executed. COMMUNITY TRANSPORTATION STATE OF FLORIDA, COMMISSION FOR COORDINATOR: THE TRANSPORTATION DISADVANTAGED: Collier Co Board of County Commissioners Agency Name Geor•is A. Hiller, s. . Steven Holmes Printed Name IA uthorize% Individual Printed Name of Authorized Individual :Signature: � Signati : CC ,‘x Iv • If Title: Chairwoman Title?Executive Director ATTEST: DWIGHT ;BROCf tr,LEW\ 9 if �� v ,< 5igliature 044 t a App 4 • `s t. '._,., • • legality 6', J' ' " 'p" -�1 Jeffreyf • kow ' f Cott �1,4h Coon,. G ttorney , . ■ Rev. 04/02/2012 8 Title VI Plan Collier Area Transit's Title VI Program can be found in the website at vs.v% .rollierom.rte t.