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Radio Road Beautification MSTU Agenda 01/12/2015 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 ,■ �,,,.,,, JANUARY 12,2015 3:00 PM AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: November 10,2014 V. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT B. STATUS OF IRRIGATION SYSTEM II. STATUS OF REPLACING JASMINE A. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM VI. COMMERCIAL HEDGE CODE ENFORCEMENT REPORT MICHELLE ARNOLD VII. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN Commercial Land Maintenance VIII. LANDSCAPE MAINTENANCE REPORT-AL BENARROCH,Affordable Landscape IX. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM X. OLD BUSINESS XI. NEW BUSINESS XII. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS XIII. ADJOURNMENT XIV. NEXT MEETING:FEBRUARY 9 2015—3:00PM XV. Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 N 1 I Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 November 10, 2014 MINUTES CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:00 PM. A quorum was established; four voting members were present. II. ATTENDANCE Members: Dale Lewis, Chairman Helen Carella, Fred Rogers, John Weber (Vacancy) County: Commissioner Elect Penny Taylor Harry Sells—MSTU Project Manager Michelle Arnold—PTNE Director Lee Willer-Spector—Executive Coordinator to Commissioner Elect Taylor Others: Scott Windham-Windham Studios, Inc. Gary Gorden—CLM Sue Flynn—JuriSolutions III. APPROVAL OF AGENDA John Weber moved to approve the Agenda as presented. Second by Fred Rogers. Carried; 4-0. IV. APPROVAL OF MINUTES-October 13,2014 Fred Rogers moved to approve the Minutes of the October 13, 2014 meeting as presented. Second by Chairman Lewis. Carried; 4-0. V. WELCOME COMMISSIONER PENNY TAYLOR-Addressed after VI. VI. BUDGET REPORT Harry Sells distributed and reviewed the Radio Road MSTU Fund 158. (See attached) He noted a major expenditure item for Naples Electric Motor Works to replace a burned up motor and pump that supplies water to Devonshire 2 weeks ago and should be replace within a week or so. Discussion was made on why the medians were turning brown. Staff responded there is a broken main supply distribution line on Livingston that supplies water to Radio Road. Chairman Lewis requested Staff to get answers regarding the broken main. Scott Windham is working on the research for a new system. V. WELCOME COMMISSIONER PENNY TAYLOR November 10, 2014 Michelle Arnold gave a brief explanation on the history and MSTU Advisory Committees' responsibilities. Irrigation alarm issues were discussed. Gary Gorden reported he receives alarms three or four times a week. He is responsible for Devonshire responds to the report and works with Roger Dick to resolve them. Commissioner Elect Taylor suggested Gary Gorden, call Lee Willer-Spector, her Executive Coordinator, over the next month, whenever he receives an irrigation alarm notification on the Radio Road MSTU's irrigation system. Public Speaker—Bob Luparella, the president of the Home Owners Association in Devonshire stated he attended a RR MSTU meeting six months ago and the main topic has not changed, it remains irrigation. He gave a brief history on the irrigation issues on Devonshire and cited when the entrance to Berkshire Commons was installed, the County stated it would maintain Devonshire to be equal to or better than it had been maintained y the Master Association. The irrigation system was re-done by the County and no longer used water from the lake. He explained the agreement was not being honored. Fred Rogers gave a brief history on the commercial hedge and the research done. He mentioned the MSTU was cited for not maintaining the hedge. He suggested to resolve the issue, would require someone from the County talk with owner to get a 15' easement rights. He noted Michelle Arnold was researching the compliance and if the issue was ongoing or not. Chairman Lewis reported the Committee is split on how to resolve the issue. He asked if the County receives the 15' easement from the commercial owner and the MSTU does the landscape work will the County takeover and do the maintenance. He stated the work done would be a gift back from the MSTU. The committee wants to keep the MSTU mileage rate as low as possible. Michelle Arnold reported the Code Enforcement Department is investigating the issues. There is a problem with the minimum buffer required not being met. Another issue is with the MSTU maintaining the hedge. Code Enforcement is checking with the Zoning Department. A final determination has not been made. Chairman Lewis moved to table this item until Michelle Arnold comes back with a ruling from the Code Enforcement and from whomever she needs to, and give us a definite answer on where we stand and where the County stands and what the County will do for us or not do for us. Second by Fred Rogers. Carried; 4-0. VII. PROJECT MANAGER REPORT A. COMMERCIAL HEDGE Michelle Arnold reported Growth Management will be charging for Staff to attend MSTU meetings. Staff gave some hourly rates for each person. VIII. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM A. PROJECT STATUS REPORT Staff distributed the Radio Road and Devonshire Monthly Maintenance Report. (See attached) Scott Windham gave a status report on general conditions and recommendations for the maintenance of the Radio Road and Devonshire MSTU areas. Chairman Lewis recommended Radio Road medians be mulched. Scott Windham gave an estimate for sod and adding irrigation heads at$30,675. Gary Gorden gave a verbal estimate from $6,000 to $8,000 to fill in both sides, all the 2 November 10, 2014 thin areas. Chairman Lewis moved to approve up to $7,000 (10% above cost) for replacement plants and to fill in thin zones in Jasmine bed mostly on the west side. Second by Fred Rogers. Chairman Lewis amended his motion to plant after pump is fixed. Second amended by Fred Rogers. Carried; 4-0. B. MAINTENANCE REPORT-Address previously IX. LANDSCAPE MAINTENANCE REPORT A. GARY GORDEN,COMMERCIAL LAND MAINTENANCE(CLM)—Addressed in VIII B. AL BENARROCH,AFFORDABLE LANDSCAPE SERVICE&DESIGN,LLC None X. OLD BUSINESS None XI. NEW BUSINESS Chairman Lewis moved the Committee not meet in December due to the holidays. Second by Helen Carella. Carried; 4-0. XII. PUBLIC COMMENTS-Addressed previously. XI. COMMITTEE MEMBER COMMENTS None. NEXT MEETING: January 12,2015 at 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 There being no further business to come before the Committee, the public meeting was concluded by order of the Chair at 4:00 PM. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE DALE LEWIS,CHAIRMAN The Minutes were approved by the Committee Chair on , 2015 "as submitted' [ 1 OR"as amended' [ 1. 3 RADIO ROAD MSTU FUND 158 January 12,2015 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (309,900.00) $ - $ (252,514.65) $ (57,385.35) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (20.52) $ 20.52 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (289.52) $ (710.48) 5 REVENUE STRUCTURE $ (310,900.00) $ - $ (252,824.69) $ (58,075.31) 6 TRANSFERS FROM PROP APP $ - $ - $ (399.26) $ 399.26 7 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 8 CARRY FORWARD GEN $ (548,200.00) $ - $ - $ (548,200.00) 9 NEG 5%EST REV $ 15,600.00 $ - $ - $ 15,600.00 10 TRANSFERS&CONTRIB $ (532,600.00) $ - $ (399.26) $ (532,200.74) 11 TOTAL REVENUE $ (843,500.00) $ - $ (253,223.95) $ (590,276.05) 12 ENG FEES OTHER Scott Windham UA Services 4500154972 $ 20,000.00 $ 13,722.50 $ 2,227.50 $ 4,050.00 13 INDIRECT COST REIMBURS Collier County Direct Pay $ 3,700.00 $ - $ 1,850.00 $ 1,850.00 14 LANDSCAPE INCIDENTALS Florida Land Maintenance Landscape Incidentals 4500154176 $ 2,500.00 $ 3,481.11 $ 6,518.89 $ (7,500.00) Naples Electric Motor Works Replace Pump 4500155243 $ - $ 5,049.19 Florida Land Maintenance Grounds Maintenance 4500154176 $ 64,790.00 $ 14,210.00 15 OTHER CONTRACTUAL $ 105,000.00 $ 64,790.00 S 19,259.19 $ 20,950.81 16 ELECTRICITY FP&L Electricity 4700002262 $ 1,000.00 $ 647.31 $ 172.69 $ 180.00 17 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500154810 $ 300.00 $ 266.12 $ - $ 33.88 18 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ 375.00 $ 125.00 $ - 19 SPRINKLER SYSTEM MAINT Florida Irrigation Irrigation Parts 4500153765 $ 6,000.00 $ 704.19 $ 795.81 $ 4,500.00 20 MULCH Forestry Resources Mulch 4500154187 $ 20,000.00 $ 5,998.42 $ - $ 14,001.58 21 LICENSES&PERMITS $ 1,000.00 $ - $ - $ 1,000.00 22 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 GPServ,Inc. Juno 36 Handheld 4500156300 $ - $ 89.87 Juristaff,Inc. Transcriptionist Services 4500154454 $ 2.858.68 $ 341.32 23 OTHER MISCELLANEOUS $ 4,000.00 $ 2,858.68 $ 431.19 $ 710.13 24 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 400.00 $ 193.69 $ 6.31 $ 200.00 25 COPYING CHARGES JM TODD Monthly CPC 4500154809 $ 300.00 $ 142.47 $ 57.53 $ 100.00 26 FERT HERB CHEM Florikan Fertilizer 4500154017 $ 5,000.00 $ i.912 50 $ - $ 3,087.50 27 OTHER OPERATING SUPPLIES $ 100.00 $ - $ - $ 100.00 28 OPERATING EXPENSE $ 170,100.00 $ 95,091.99 $ 31,444.11 $ 43,563.90 29 IMPROVEMENTS GENERAL $ 631,900.00 $ - $ - $ 631,900.00 30 CAPITAL OUTLAY $ 631,900.00 $ - $ - $ 631,900.00 31 REIMBURSEMENT FOR STAFF SUPPORT $ 30,900.00 $ - $ - $ 30,900.00 32 Budget Trans from Appraiser $ 2,900.00 $ - $ 1,408.46 $ 1,491.54 33 Budget Trans from Tax Collector $ 7,700.00 $ - $ 5,205.09 $ 2,494.91 34 TRANSFERS $ 41,500.00 $ - $ 6,613.55 $ 34,886.45 35 RESERVES FOR CONTINGENCIES $ - $ - $ - $ - 36 RESERVES $ - $ - $ - $ - 37 TOTAL BUDGET $ 843,500.00 $ 95,091.99 $ 38,057.66 $ 710,350.35 Total Available Balance $ 710,350.35 1,214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ 95,091.99 1.039,288,028 FY 11 Final Taxable value 967,155,849 FY's F.....T.....,v...,- I Estimated Cash $ 805,442.34 1 Estimated Cash Leas 3.49%A,,. 4„,5 I Uncollected Ad Vaiomn Taxes $ 748,056.99 FY15 FY14 Millage 0.3096 0.3185 Maximum=.5000 Extension 309,876 308,039 P,.....,T..L,,.,,.,,.,,I.,.... ".000.892.008 5.936.303 P...:A........11 TV C.. 0 A,, 994,955,705 308.039 R.,,..B...R...I,•••A..,,..0I 0.3086 0.2817